STANDARD TASK ORDER FORM
RVPUB\PKNOX\729481.1 (v8/22)
Consultant:
Date:
Proposal Bid No.:
Task Order #:
Contract No.:
Budget No.:
Task / Project Name:
Description of Services:
Estimated Start Date:
Estimated End Date
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Docusign Envelope ID: 2230E487-6F8D-4BBD-8001-F25695C1E9CC Westgate Street Improvements (RAISE)
PL-25-28-SQ
53,370.00
37600042-630-A-8118
05/27/2026
6/1/26
N/A
Ultrasystems Environmental, Inc
Burrowing Owl field survey, report, and application for CDFW permit 12/31/27
37600042-245-A-8118
1 The Consultant is hereby authorized to perform the following task order subject to the provisions of the Contract identified in the Professional Agreement Contract Number:
RVPUB\PKNOX\729481.1 (v8/22)
CITY OF FONTANA
By:
City Manager
(Required if Over $50,000)
By:
By:
Deputy City Manager
Attest: 1
By:
By:
Department of Engineering
IN COMPLIANCE WITH PURCHASING AND CONTRACT ADMINISTRATION POLICIES/PROCEDURES
Finance
Purchasing Office
1 Attestation of Consultant’s signature must be obtained when required by the by -laws, articles of incorporation or other laws, rules or regulations applicable to Consultant’s business entity.
Docusign Envelope ID: 2230E487-6F8D-4BBD-8001-F25695C1E9CC Ultrasystems Environmental, Inc
PL-25-28-SQ
Corporate Office – Orange County Telephone: 949.788.4900 16431 Scientific Way Facsimile: 949.788.4901
Irvine, CA 92618-4355 Website: www.ultrasystems.com
May 18, 2026
Project No: 7170B, Proposal #01(Revised)
Jeffrey Kim, Engineering Manager VIA EMAIL
City of Fontana
8353 Sierra Avenue
Fontana, CA 92335
Subject: Proposal #01 for Focused Burrowing Owl Surveys (Breeding Season 2026) and Habitat Quality Analysis in support of the CDFW ITP Amendment for the Cherry/Victoria Infrastructure Project, Fontana, California
Dear Jeffrey:
UltraSystems Environmental Inc. (UltraSystems) is pleased to provide our proposal and cost estimate (Proposal #01 Revised) for add -on work relating to focused burrowing owl (BUOW) (Breeding Season, 2026) surveys and habitat quality assessment , requested by the California Department of Fish and Wildlife (CDFW), associated with the Incidental Take Permit (ITP) Amendment application that is underway, and other project management for the Cherry Avenue and Victoria Street Complete Streets Infrastructure Project (Infrastructure Project), in Fontana, California.
BACKGROUND
In response to ongoing ITP consultation meetings with CDFW, additional focused BUOW surveys are necessary to maintain current survey data for the 2026 breeding season and to obtain an up-to-date census of onsite BUOW activity. UltraSystems biologists conducted multiple rounds of non-breeding and breeding season surveys since 2022, and recent survey data is needed as part of this ITP process.
This Proposal #01 provides for four focused breeding season BUOW surveys, beginning in May 2026, in accordance with CDFW’s Staff Report on Burrowing Owl Mitigation (Staff Report; CDFG, 2012), and with direction received from CDFW during the Infrastructure Project’s ITP amendment consultation process.
As some of the mitigation requirements of the Infrastructure Project’s ITP ( 2081-2025-064-06) would place a strain on the City of Fontana (City) to meet those requirements , the City and Intex consulted with CDFW to explore pathway s to reduce the financial cost associated with meeting mitigation requirements within the Infrastructure Project’s ITP. The CDFW suggested that the City submit an ITP amendment that would propose reduced project areas (e.g., staging areas) overlapping with quality BUOW habitat and re-evaluate the acreage of quality BUOW habitat within the project site. UltraSystems, the City, and Intex have initiated the consultation and coordination with CDFW to develop the Infrastructure Project’s ITP Amendment such that mitigation requirements may be reduced.
SCOPE OF WORK
The scope of work for this Proposal #01, is provided below.
Docusign Envelope ID: 2230E487-6F8D-4BBD-8001-F25695C1E9CC Jeffrey Kim, Engineering Manager
City of Fontana
May 18, 2026
TASK 1: BURROWING OWL SURVEYS AND REPORT S
Task 1 a: Breeding Season (15 February to 15 July) Burrowing Owl Surveys . UltraSystems’ biologists will conduct these surveys in accordance with the guidelines set forth by CDFW in the Staff Report. Surveys will be conducted by biologists who are familiar with BUOW habitat, natural history, ecology, behavior, and field identification of the species and BUOW sign.
Four BUOW surveys will be conducted during the BUOW breeding season because BUOWs are more detectable during that season. The first BUOW survey will be conducted in Ap ril 2026. Three additional surveys will be conducted at least three weeks apart between April 15 and July 15, 2026, with at least one survey occurring after June 15, 2026. The proposed survey schedule will entail four surveys starting as soon as possible, each scheduled at least three weeks apart, when feasible . All surveys will be conducted within the project boundary and a 165-foot buffer around the project site.
These survey results will be reported to the wildlife agencies to support and advance the ITP process.
Task 1 b: Burrow Survey Mapping. To meet CDFW’s ITP requirement for a burrow map, UltraSystems’ biologists will gather 2026 data on BUOW burrow distribution within the project site.
They will survey and document the locations of potential burrows (i.e., natural, and man-made that are suitable for BUOW occupancy), BUOW sightings, occupied burrows (i.e., burrows with BUOW or BUOW sign), satellite burrows, burrow complexes (i.e., areas of concentrated burrows), and BUOW sign. The locations will be documented us ing Global Positioning System (GPS) and will be collected in NAD83 datum in compliance with CDFW requirements. within the project site. The map shall include an outline of the project boundary, including the staging areas. The map shall be at a scale of 1:24,000 or finer to show details.
Deliverables
• One KMZ map and an electronic copy of the 2026 burrow survey map to the Client and CDFW.
Task 1c: Burrowing Owl Habitat Quality Analysis. UltraSystems’ biologists will develop and use a rubric for determining distinct levels of habitat quality. The highest level of BUOW habitat will be based on occupied BUOW habitat where BUOW or BUOW sign is observed during the 2026 focused or pre-construction BUOW surveys. For example, this highest level of BUOW habitat may include the area where occupied burrows are observed, including a buffer around that area to account for BUOWs in these areas using satellite burrows in the surrounding areas. Accordingly, the next highest level of BUOW habitat may be based on areas of high density of ground squirrel burrows where vegetation height is low and foraging and nesting conditions are optimal. Other levels of BUOW habitat may be rated on a descending level from optimal to marginal BUOW habitat. Areas containing soils that are highly compacted or paved, where BUOW are not expected to establish, such as paved, gravel-lined, or otherwise highly compacted soils, will not be considered BUOW habitat. Based on the habitat quality analysis, UltraSystems will provide CDFW with a KMZ and pdf map of the BUOW habitat map that shows the different tiers of BUOW habitat quality.
Deliverables
• One KMZ map and an electronic copy (pdf) of the BUOW habitat map, showing the tiered BUOW habitat quality levels, to the Client and CDFW.
Task 1d: Draft Burrowing Owl Survey Report. Following completion of the focused BUOW surveys by biologists, UltraSystems will finalize the existing focused BUOW survey report in accordance with Docusign Envelope ID: 2230E487-6F8D-4BBD-8001-F25695C1E9CC Jeffrey Kim, Engineering Manager
City of Fontana
May 18, 2026
the guidelines described in the Staff Report. The report will : (1) summarize information regarding the BUOW’s natural history; (2) assess the habitat of the survey area and its suitability for the BUOW; (3) Record the location of suitable burrow s (natural and man -made) within the project site and a 165-foot buffer surrounding the project site. This data will be used to generate a burrow map as required within the Preview ITP that CDFW presented during the meeting on April 10, 2026 ; (4) describe the number, behavior, and location of any BUOWs detected during the surveys or assess the potential presence of BUOWs onsite ; (5) analyze the potential impacts to the BUOW from project development; and ( 6) recommend, as appropriate, best management practices (BMPs), avoidance and protection measures, and mitigation measures to reduce or avoid potential impacts to BUOWs.
The report will include: (1) methods and results of the literature review and field surveys; (2) one figure depicting the location of burrow s or burrow complex es within the project site and survey buffer, (3) figures depicting the location of BUOWs within the project site and survey buffer; and (4) site photographs.
Task 1e: Final Burrowing Owl Survey Report. The UltraSystems biological management team will conduct an internal review (QA/QC) of the BUOW survey report and submit to the Client. The draft with Client comments will go through a final series of responses to comments (RTC), revisions, and final formatting before a final electronic copy is submitted to the Client and CDFW. This task includes routine project management activities as needed. To support interactions between UltraSystems and Intex and/or the City, convey data and information, and to address and resolve outstanding issues as they arise throughout this work effort, one (1) progress meeting via Teams or Zoom has been budgeted. To the extent feasible, meeting schedules will correspond with draft deliverables or related milestone events and will be preceded by the delivery of draft documents to the Client for their review, prior to the meeting date.
UltraSystems will be available throughout the term of this work effort to respond to any requests for input concerning various aspects of these surveys. Additional meetings beyond the number indicated would be compensated for in accordance with the terms and conditions contained in our Standard Rate Schedule.
Deliverables
• One electronic copy each of the draft/final focused BUOW survey report to the Client and CDFW.
TASK 2: PROJECT MANAGEMENT AND COORDINATION
UltraSystems management staff have conducted actions in support of successful implementation of agency and permitting mitigation requirements including participation in a Preview ITP meeting with CDFW to review a preliminary draft of the ITP, research and meetings with landowners and land managers regarding potential habitat mitigation lands and BUOW receiver sites, discussions with biologists authorized to trap and relocate BUOWs, and other research and coordination.
To ensure continued effective communication between UltraSystems, CDFW, Intex and/or the City, two (2) coordination meetings via Teams or Zoom have been budgeted. To the extent feasible, meeting schedules will correspond with draft deliverables or related milestone events and will be preceded by the delivery of draft documents to the Client and CDFW for their review, prior to the meeting date.
Docusign Envelope ID: 2230E487-6F8D-4BBD-8001-F25695C1E9CC Jeffrey Kim, Engineering Manager
City of Fontana
May 18, 2026
UltraSystems will be available throughout the term of this work effort to respond to any requests for input concerning various aspects of these surveys. Additional meetings beyond the number indicated would be compensated for in accordance with the terms and conditions contained in our Standard Rate Schedule.
ASSUMPTIONS
• Our biologists will conduct surveys within the project site and within a zone 150 feet out from the project limits; defined the Biological Study Area (BSA). Surveys will be conducted in accessible portions of the BSA that contain BUOW suitable habitat (nesting, foraging, wintering, and dispersal habitat). Inaccessible areas and areas of private land will be surveyed with binoculars/scopes only. Surveys will not extend beyond the BSA. • During the BUOW surveys, biologists will walk straight-line belt transects spaced no more than 20 meters apart to allow approximately 100 percent visual coverage of the survey area and examine entrances of potential burrows and suitable man-made structures for BUOWs and signs of BUOWs.
• Biologists will identify, record, and map with a global positioning system (GPS) unit BUOWs , occupied BUOW burrows and complexes, and potential BUOW signs during BUOW surveys.
Detailed notes and wildlife species encountered during the surveys will be recorded in field notes.
• If field work is interrupted by weather or other circumstances beyond control, additional survey dates and travel costs may be incurred. The estimated costs provided in this proposal reflect a standard project without delays. The Client agrees to fulfill d ata needs requests in a timely fashion.
• Changes in the project description, project boundary, and project footprint (design) could trigger additional analyses, calculations, resubmittals and/or revisions to the report and/or figures. These additional actions will be billed on a time and material s basis, or a change order/proposal will be required.
• If BUOWs or signs of BUOWs are observed during the surveys, the site will be considered occupied and the BUOWs may need to be relocated by an authorized biologist. UltraSystems will contact CDFW to assist in the development of avoidance, minimization, and mitigation measures, prior to commencing project activities. CDFW may request an additional Relocation and Exclusion plan, however, this report assumed that the BUOW ITP will be sufficient to serve to meet the relocation and exclusion requirements as well. If additional plans are required, a change order/proposal may be necessary.
• CDFW requires that special status species identified onsite or in the BSA must be reported to the California Natural Diversity Database (CNDDB) for informational and permitting purposes. • This proposal does not cover the following reporting and surveys that CDFW has indicated it may require as part of the final ITP: BUOW Mortality Reduction/Exclusion Plan , Burrow Excavation, Translocation Plan , other activities associated with monitoring, trapping, and translocating BUOWs.
• This proposal does not include pre-construction surveys for any species prior to construction. • This proposal does not include preparation of an ITP Amendment.
Docusign Envelope ID: 2230E487-6F8D-4BBD-8001-F25695C1E9CC Jeffrey Kim, Engineering Manager
City of Fontana
May 18, 2026
This proposal represents UltraSystems’ understanding of the proposed project and ITP survey needs at this time. Changes to the project design or scope will require a renegotiation of the approved scope of work. Similarly, additional out -of-scope requests m ade by the client or resource agencies will require a change order and/or will be billed on a time & materials basis.
COSTS
Costs will be on a fixed fee percent complete, not to exceed basis. Table 1, Cost by Task, specifies our proposed cost for the above scope of work.
TABLE 1
Cost by Task
Tasks Description Cost
1 Burrowing Owl (BUOW) Surveys and Report
1a Burrowing Owl (BUOW) Surveys $26,670
1b Burrow Survey and Burrow Map $6,200
1c BUOW Habitat Quality Analysis and Mapping $3,830
1d Draft BUOW Survey Report $5,470
1e Final BUOW Survey Report $2,150
SUBTOTAL – TASK 1 (not-to-exceed) $44,320
2 Project Management and Coordination
2 Project Management and Coordination $9,050
SUBTOTAL – TASK 5 (not-to-exceed) $9,050
TOTAL – TASKS 1 – 5 (not-to-exceed) $53,370
Docusign Envelope ID: 2230E487-6F8D-4BBD-8001-F25695C1E9CC Jeffrey Kim, Engineering Manager
City of Fontana
May 18, 2026
ULTRASYSTEMS’ PROJECT MANAGER FOR THIS CONTRACT
Please call Michelle Tollett, Senior Biologist and Group Manager of Biological Resources, at (949) 788-4900, Ext. 240 or email her at [email protected] if you have any questions. These services will be billed on a percent-complete basis, based on a fixed fee basis.
SIGNATURE
I agree to the scope of work, schedule and costs prepared by UltraSystems Environmental.
UltraSystems Environmental, Inc. City of Fontana
Company Company
Betsy Lindsay Jeffrey Kim
Print Name Print Name
Title: President/CEO
Title: Engineering Manager
Signature Signature
May 18, 2026
Date Date
Docusign Envelope ID: 2230E487-6F8D-4BBD-8001-F25695C1E9CC
CITY OF FONTANA
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UNAVAILABLE FROM ANY OTHER SOURCE. No competitive advantage would be gained from competitive pricing, such as when equipment, goods, materials, supplies, personal property, or services are unique and are only available from one source. (Explain below. Include all contacts made to verify the sole source or single source situation.) COOPERATIVE PURCHASING AGREEMENT. This product or service required is being purchased under a cooperative purchasing agreement. (Explain below).
SAME PRICE PURCHASED BY ANOTHER PUBLIC AGENCY. The product or service required was awarded a bid by another public agency that has purchasing procedures substantially similar to those that the city would have been required to use, and the vendor offers the same price(s) to the city that it offered to the other agency.
EMERGENCY. This product or service required is due to an emergency, determined by the City Manager, which could not have been anticipated and critical need precludes any form of competition. (Purchases more than $100,000 must be presented at the next regular City Council Meeting for ratification by the City Council. Please attach supporting documentation and approval from City Manager).
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4 Applies to purchases under a Federal Grant equal to or more than $25,000 5 Applies to purchases under a Federal Grant equal to or more than $100,000 6 Applies to equipment purchases under a Federal Grant equal to or more than $5,000 Jeff Kim
5/19/26
$ 53,370.00
Ultrasystems Environmental, Inc
✔
✔
245/630
37600042
✔
Environmental Services
The Westgate Complete Street Project began as a Public-Private Partnership in which the private developer, Intex, was responsible for providing engineering design and environmental services, after which the City would assume responsibility for construction. Intex originally retained Ultrasystems Environmental Inc. to perform environmental services for the project, including NEPA/CEQA support, permit and mitigation assistance. All required regulatory permits now have been successfully issued by the applicable agencies, and Ultrasystems’ original permitting-related tasks have been completed. As the City transitions into post-permit activities, the primary scope of work under this proposed task order is to continue coordination with the CDFW for the permit amendment. To maintain project continuity, retaining Ultrasystems as the environmental consultant is the most practical and efficient approach.
Procuring a new consultant at this stage would require additional time for onboarding and project familiarization, likely resulting in several months of schedule delay and potentially jeopardizing the federal funding awarded to the City. Therefore, it is in the City’s best interest to retain Ultrasystems as the project’s environmental consultant through completion of the project.
Docusign Envelope ID: 2230E487-6F8D-4BBD-8001-F25695C1E9CC
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The action taken in verifying price reasonableness is indicated below. Identify the method(s) listed below used to verify price reasonableness. Check one or more paragraphs below as applicable.
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3. Small Business’ Solicited (Federally Funded Procurements Only) Document whether Small Business, HUBZone Small Business, Small Disadvantaged Business, Women Owned Small Business or Service Disabled Veterans Owned Business or Veterans of Vietnam Era Owned Business concerns were solicited and, if not, why not.
Applicable Businesses’ referenced above were solicited.
No Applicable Businesses referenced above were solicited because Required Signatures:
---------------------Attach additional sheets as needed---------------------- Requestor Name (Print) Requestor Signature Date
Department Director Name (Print) Department Director Signature Date Jeff Kim
05/19/2026
Gia Kim
05/19/2026
Docusign Envelope ID: 2230E487-6F8D-4BBD-8001-F25695C1E9CC Certificate Of Completion
Envelope Id: 2230E487-6F8D-4BBD-8001-F25695C1E9CC
Status: Completed
Subject: Task Order Over $50,000
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8353 Sierra Avenue
Fontana, CA 92335
[email protected]
IP Address: 192.146.186.96
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Electronic Record and Signature Disclosure created on: 5/15/2026 | 08:45 AM Parties agreed to: Jeff Kim, Betsy A. Lindsay, Jeff Kim, Gia Kim, Phillip Burum, Jessica Brown, Matthew C. Ballantyne If you created a DocuSign account, you may update it with your new email address through your account preferences.
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To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Fontana
To inform us that you no longer wish to receive future notices and disclosures in electronic format you may:
i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to [email protected] and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guide-signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check- box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.
By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:
You can access and read this Electronic Record and Signature Disclosure; and You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and Until or unless you notify City of Fontana as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by City of Fontana during the course of your relationship with City of Fontana.