September 11th, 2026
City of Fontana
Attn: Phillip Burum, Deputy City Manager
8353 Sierra Avenue
Fontana, CA 92335
Dear Mr. Burum,
Attached please find our proposal for your review. After you review it, please sign a copy and return a complete set back to us along with the retainer payment.
The estimated days scheduled begins upon us receiving both the signed proposal as well as the retainer. Also note that the time given to complete your project is counted as “Working Days” and therefore does not include weekends or holidays.
During this entire process you will be receiving plans from us to review. During that review time, any possible days lost shall be added to the original days scheduled. So your prompt feedback is essential for us to be efficient in completing your project as scheduled.
Your proposal covers all your plans to be completed and ready to submit to the city/county. IT DOES NOT cover the time it takes to have your plans approved. Although we have no control over how long that the cities/counties take to approve your plans, we will try our best to contact them as often as possible to check on your project’s progress and keep you up to date.
If you have any questions, please feel free to contact our office at (909) 355-6688 and ask for Crystal Martinez. Thank you.
Sincerely,
Doug Andresen
Principal Architect
PROPOSAL FOR ADDITIONAL ARCHITECTURAL SERVICES
Date: 11 September 2026 Project No.: 23-5101
Project Name: Old Timers Foundation Warm Shell T.I. (Dry Utility Coordination) Client: City of Fontana
Contact: Phillip Burum, Deputy City Manager
Site Address: 8572 Sierra Avenue, Fontana, CA 92335 Tel: (909) 350-6727 Mailing Address: 8353 Sierra Avenue, Fontana, CA 92335 Email: [email protected] We appreciate the opportunity to provide you with a proposal for Additional Architectural Services to provide Dry Utility Coordination per the attached proposal from RGI for your project located at the above-mentioned site in Fontana, CA.
PROPOSAL TO INCLUDE THE FOLLOWING SERVICES:
1. Provide Dry Utility Coordination as outlined in the attached proposal from RGI.
2. All telephone calls and facsimile transmissions.
SERVICES EXCLUDED: (The following is a list of services and/or information not included but could be provided as additional services).
1. Equipment cut sheets to be provided by client.
2. Photocopies of progress prints and plan check prints will be billed at $4.00 per sheet. Color copies, if available, will be billed on a case-by-case basis.
3. Plans as required to process entitlements/Design Review, Radius Maps & Labels and Attendance to Design Advisory Board (DAB) & Planning Commission Meetings.
4. Construction Documents, Site Plan, Demo Plan, Floor Plan, Kitchen Layout, Finish Floor Plan, Finish Schedules, Exiting Diagram, Reflected Ceiling Plan, Partial Foundation Plan, Roof Plan, Partial Roof Framing Plan, Structural Calcs, Sections, Exterior Elevations, Interior Elevations, Mechanical Plan, Plumbing Plan, Electrical Plans, Title24, Site Upgrades (including ADA), Trash Enclosure, Racking Plans, Equipment Plans, Framing Plans, Electrical Upgrade, Landscape & Irrigation Plans, Retaining/Wall Plan, Septic System Plan, Preliminary Landscape Plan, Civil Engineering, Precise Grading Plan, Street Improvement Plan, Erosion Control Plan, Hydrology Study, Storm Water Pollution Prevention Plan (SWPPP), Water Quality Management Plan (WQMP), Soils Report, Percolation Test, Truss Calculations, Construction Staking, Foundation Verification by Structural Engineer, Foundation Plan Review by Soil’s Engineer, Wall Plan, On-Site & Off Site Utility Plans, Post-Tensioned Slab Design, Processing Variances, Fire Sprinkler Plans, Fire Alarm Plans, Underground Plans, Fire Flow Test, HOA (Home Owner’s Association), Biological Survey, Radiologist Report, Storefront Calcs, Signage, Lumber Lists/Material Take-Offs, Title Reports, Grant Deeds, Structural Observation, if required by Building Department, will be billed at $500.00 per site visit.
5. Calculations and payments of Plan Check Fees, Building Permit Fees, Variance Fees, Notary Fees and City Business License (if required), Utility Coordination (by Owner), Detailed Cost Estimates, and Material Sample Boards.
6. Additional re-design due to owner changes in scope or programming to be billed at $150.00 per hour for Project Manager and $200.00 per hour for Project Architect and $250.00 per hour for Principal Architect.
7. Add or deduct alternates or phasing and Value Engineering.
8. Construction Administration.
9. Electronic Submittal.
PROVISIONS TO AGREEMENT:
1. This agreement shall be binding upon the heirs, executors, administrators, successors and assigns of client and Architect and shall not be assigned by either client or Architect without the written consent of the other.
2. This agreement contains the entire agreement between client and Architect relating to the project and the provision of services to the project. Any prior agreements, promises, negotiations or representations not expressly set forth in this agreement are of no force or effect. Subsequent agreements shall be in writing and signed by both client and Architect. Architect’s or client’s waiver of any term, condition, or covenant, or breach of any term, condition, or covenant, shall not constitute the waiver of any other term, condition, or covenant.
3. This agreement shall be governed by and construed in accordance with the laws of the State of California.
4. Client and Architect agree to cooperate with each other in every way on the project.
5. Upon written request, client shall execute and deliver, or cause to be executed and delivered, such additional instruments, documents, governmental fees and charges which are necessary to perform the terms of this agreement. Architect shall only act as an advisor in all governmental relations.
6. Architect makes no representations concerning soil conditions and he is not responsible for any liability that may arise out of the making or failure to make soil surveys, subsurface soil tests, or general soil testing.
7. Architect has a right to complete all services agreed to be rendered pursuant to this contract. In the event this agreement is terminated before the completion of all services, unless Architect is responsible for such early termination, client agrees to release Architect from all liability for work performed. In the event all or a portion of the work prepared or partially prepared by Architect be suspended, abandoned, or terminated, client shall pay Architect for all fees, charges, and services provided for the project pro-rated to date of suspension of work, not to exceed any contract limit specified herein, client acknowledges if the project work is suspended and restarts, there will be additional re-start charges which shall be paid for by client as extra work.
8. Architect shall, using reasonable professional judgment, comply with all laws, codes and regulations applicable to the project and interpretations by agencies having jurisdiction over the project, to the degree that such laws, codes, regulations and interpretations by agencies are not in conflict with each other.
9. Architect will diligently strive for full compliance with all aspects of the Americans with Disabilities Act (ADA) and California Title 24. However, we cannot guarantee or ensure absolute compliance because of the subjective nature of an ultimate interpretation of the law over which we have no control.
If a client fails to pay Architect within 30 days after invoices are rendered, client agrees Architect shall have the right to consider such default in payment a material breach of this entire agreement, and upon written notice the client shall have two weeks after that to respond. If after this second notice, the client fails to pay (unless an item is under dispute), the duties, obligations, and responsibilities on architect under this agreement are terminated. In such an event, client shall promptly pay architect for all fees, charges and services provided by Architect up to date of second notice.
10. All fees and other charges will be billed monthly and shall be due at the time of billing unless otherwise specified in this agreement. Client agrees that the periodic billings from Architect to client are correct, conclusive, and binding on client unless client, within ten (10) days from the date of receipt from such billing, notifies Architect in writing of alleged inaccuracies, discrepancies, or errors in the billing.
11. Client agrees to pay a monthly late payment charge, which will be one and one-half percent (1 ½%) per month ($25.00 minimum) or a monthly charge not to exceed the maximum legal rate, which will be applied to any unpaid balance commencing thirty (30) days after the date of the original billing.
12. Client agrees that the receipt of any payment is considered an acceptance of all provisions of this agreement.
13. Client agrees that if client requests services not specified pursuant to the scope of services description within this agreement, client agrees to pay for all such additional services as extra work.
14. Client acknowledges that the design work performed pursuant to this agreement is based upon the field and other conditions existing at the time of preparation of Architect’s work. Client further acknowledges that field and other conditions may change by the time project construction occurs and clarification, adjustments, modifications and other changes may be necessary to reflect changed field or other conditions.
15. Client shall pay the cost of checking and inspection fees, zoning and annexation, application fees, assessment fees, soils engineering fees, soils testing fees, and all other fees, permits, bond premiums, title company charges, blueprints and reproductions, and all other charges not specifically covered by this agreement.
16. Architect shall not be liable for damages resulting from the actions or inactions of government agencies including, but not limited to, permit processing, environmental impact reports, dedications, general plans, and amendments thereto, zoning matters, annexations or consolidations, use of conditional use permits, project or plan approvals, and building permits.
17. In the event that client institutes a suit against Architect, either directly by complaint or by way of crosscomplaint, including a cross-complaint for indemnity, for alleged negligence, error, omission or other failure to perform, and client fails to obtain a judgment in client’s favor, the lawsuit is dismissed, or if judgment is rendered for Architect, client agrees to pay Architect all cost of defense, including attorney’s fees, expert witness fees, court costs, and any and all other expenses of defense. Client agrees such payments shall be made immediately following dismissal of the case or upon entry of judgment.
18. Architect makes no representation concerning the estimated quantities and cost figures made in connection with maps, plans, specifications, or drawings other than that all such figures are estimates only and Architect shall not be responsible for fluctuations in cost factors.
19. Client agrees to limit Architect’s liability to client and to all contractors and subcontractors on the project.
Due to professional proven negligence, acts, errors or omissions of Architect, to the sum of $50,000.00 or Architect’s fees, whichever is less.
20. The design professional shall obtain written owner approval of the schematic design, design development and construction documents phase documents before proceeding with each subsequent phase. The owner shall be entitled to issue conditional approvals subject to specific items or conditions being incorporated into the design professional’s documents. Such items or conditions shall be contained within the owner’s written approvals.
21. The estimated days scheduled begins upon us receiving both the signed proposal as well as the retainer. The time given to complete your project is counted as “working days” and therefore does not include weekends or holidays. During the entire process, you will be receiving plans from us to review. During that review time, any possible days lost shall be added to the original days scheduled. So your prompt feedback is essential for us to be efficient in completing your project as scheduled.
22. Nothing in this Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed by either party to the other party.
23. All checks returned for non-sufficient funds are to be paid with certified funds and are subject to a $25.00 fee.
24. Should client wish to use wire transfer as form of payment client is subject to a bank surcharge of $30.00 per wire transfer.
WE PROPOSE TO PROVIDE DTY UTILITY COORDINATION AS OUTLINED ABOVE, FOR THE SUM OF: $26,500.00 Fee Breakdown as follows: Dry Utility Coordination: $22,000.00 Project Management: $4,500.00
Total: $26,500.00
Signed proposal is required to start Dry Utility Coordination. Progress payments will be billed as work is completed.
Architect agrees to be held liable for errors and omissions in the project documents arising from the sole negligence of the Architect (see Provisions to Agreement listed above). This agreement may be terminated by either party upon seven day’s written notice, should the other party fail to substantially perform, in accordance with it terms through no fault of the party initiating the termination. This agreement entered into at: 17087 Orange Way, Fontana, CA 92335, as of the date written above. This proposal will remain valid for a period of forty-five (45) days, at which time its terms may be subject to change.
Phillip Burum, Deputy City Manager Doug Andresen, Principal Architect, c. 14504 City of Fontana Andresen Architecture, Inc.