TITLE:
Receive Report and Consider Adoption of City Council Resolution Accepting the Lowest Responsive Bid, Awarding the Contract for the Bollard and Street Light Project, City Project PWP-00127, to Fort Bragg Electric, Inc., Approving Budget Amendment No. 2022/23-11, Adjusting the FY 2022/23 Budget to Appropriate $299,276.54 from the 2022 Streets Project (Account No. 250-7999-0799 to 421-7999-7999), Authorizing City Manager to Execute Contract (Amount Not to Exceed $299,276.54; Account No. 421-4870-0731) and Finding the Project Exempt from CEQA ISSUE:
Bids for the Bollard and Street Light Project were opened December 2, 2022. Bids were received from M3 Integrated Services, Inc., Fort Bragg Electric, Inc., and F. Loduca Co. All three (3) bids were considered responsive and responsible. The lowest base bid came from Fort Bragg Electric, Inc. in the amount of $299,276.54. This project’s scope was originally part of the 2022 Streets Rehabilitation Project, but was extracted as its own project in the fall to expedite installation of the bollards.
ANALYSIS:
This project scope includes the refurbishment of 71 light poles, replacement of three (3) missing light poles, and installation of 71 bollards and racks throughout the Central Business District (CBD). The installation of the bollards and rehab of the lights in downtown has been a priority project of Council for some time. The bollards and lighting are a safety measure for the public and provide direct benefit to the merchants in the district in support of general plan Community Design Element.
RECOMMENDED ACTION:
Accept the bid of Fort Bragg Electric, Inc. as the Lowest Responsive Bid, adopt the Resolution awarding the contract for construction to Fort Bragg Electric, Inc. for the Bollard and Street Light Project and approve Budget Amendment 2022/23-11.
ALTERNATIVE ACTION(S):
Refuse bids and put the project out to bid again.
FISCAL IMPACT:
This project will be funded through proposed budget amendment, 2022/23-11 (Attachment 4), by moving funds from the 2022 Street Rehabilitation project. The engineer’s estimate of probable costs from R.E.Y. Engineers Inc. was $218,400. Bids received came in 37% to 79% higher than the engineer’s estimate of costs. The contract price of the apparent low bidder, Fort Bragg Electric, Inc., is $299,276.54, an amount 37% over the engineer’s estimate of costs. Funds for the project are well within the budget of the larger streets project amount but leaves less available for the construction of the remaining project which will go out for bidding early next year.
GREENHOUSE GAS EMISSIONS IMPACT:
There will be a short-lived increase of greenhouse gas emissions during construction from processes and equipment necessary for the performance of the work. All Air Quality Management District best management practices for minimizing greenhouse gas emissions during construction, like reducing idling vehicles will be incorporated into the daily activities of this project.
CONSISTENCY:
General Plan Element 6 Community Design, emphasizes the combined need to ensure that the attractiveness of the downtown be preserved and enhanced and establishes goals to increase pedestrian activity, improve street lighting, and amenities, and ensure that renovations and new construction maintain the historic scale and character to foster the continued vitality of the CBD. Installation of bollards will increase pedestrian activity and refurbishing the streetlights ensures lighting is consistent with fostering the continued character of the district.
IMPLEMENTATION/TIMEFRAMES:
Bid Opened – December 2, 2022
Start Construction – January 3, 2023 (weather permitting) Complete Construction – March 6, 2023
ATTACHMENTS:
Budget Amendment
Project Design
Resolution
Contract
Bid Opening
Notice of Award
NOTIFICATION:
Mark Mertle- Fort Bragg Electric, Inc.
Frank Loduca- F. Loduca Co.
Mathew McKamey- M3 Integrated Services, Inc.
AGENDA ITEM NO. 8C
AGENCY: City CouncilMEETING DATE: December 12, 2022DEPARTMENT: Public WorksPRESENTED BY: C. O’NealEMAIL ADDRESS: [email protected]: City CouncilMEETING DATE: December 12, 2022DEPARTMENT: Public WorksPRESENTED BY: C. O’NealEMAIL ADDRESS: [email protected] AGENCY: City Council
MEETING DATE: December 12, 2022
DEPARTMENT: Public Works
PRESENTED BY: C. O’Neal
EMAIL ADDRESS: [email protected]
AGENCY: City Council
MEETING DATE: December 12, 2022
DEPARTMENT: Public Works
PRESENTED BY: C. O’Neal
EMAIL ADDRESS: [email protected]
AGENDA ITEM SUMMARY