TITLE:
Receive Report and Consider Adoption of Municipal Improvement District No. 1 Resolution Approving Budget Amendment 2022/23-19 for the Pudding Creek Sewer Force Main Relocation Project (Amount Not to Exceed $400,000.00, Account No. 716-7005-0731) ISSUE:
The City’s sewer force main was attached to the west side of the Pudding Creek Bridge in 2008. It will need to be relocated as part of the Caltrans Pudding Creek Bridge Widening and Pedestrian Rail Project, which has just begun construction. On June 14, 2021 City Council approved the execution of the Utility Relocation Agreement with Caltrans with a budget of $225,000, based on the engineer’s estimate of cost. In September of 2022, the competitive bidding closed for the Caltrans project. The lowest bidder, MCM Construction, came in with a bid of $400,000 for the sewer force main relocation. A budget amendment is necessary to fulfill the financial commitment to Caltrans.
ANALYSIS:
The widening of the Pudding Creek Bridge impacts the pedestals that the current pipe is resting on, and it will need to be moved out nine (9) feet to the west once the abutment and pedestal work has been completed. The work is being done by the Caltrans contractor, along with the Pudding Creek Water Main Relocation Project (Project WTR-00014), which will be relocating the water main from the Pudding Creek Dam to the east side of the Pudding Creek Bridge. Budget Amendment 2021-12 set aside $225,000 for the relocation of the sewer main based on the engineer’s estimate of cost, and the Utility Agreement was executed.
Caltrans solicited bids for the Project in fall of 2022, and on September 7, 2022 the bids for Contract No. 01-434804 were opened. The contract was awarded to MCM Construction. Their subcontractor, MJD Engineering, will be relocating the mains. They came in with a bid of $400,000 on the sewer main relocation (increase of $175,000 from budget amount) and a bid of $780,000 on the water main relocation (decrease of $235,450 from budget amount). The overall cost should be about the same as originally budgeted, but the adjustment is necessary to ensure appropriate accounting for each Project.
RECOMMENDED ACTION:
Adopt City Resolution to approve Budget Amendment 2022/23-19 by a Not to Exceed Amount of $400,000.00.
FISCAL IMPACT:
There are adequate funds in the Sewer Enterprise Account to cover this necessary work.
GREENHOUSE GAS EMISSIONS IMPACT:
There will be an increase in greenhouse gases during construction of the project.
CONSISTENCY:
Execution of the project is consistent with the goal of maintaining a reliable sewer system.
IMPLEMENTATION/TIMEFRAMES:
The current timeline for construction is spring and summer of 2023.
ATTACHMENTS:
RESO
Exhibit A
Caltrans Award Recommendation
NOTIFICATION:
None
AGENDA ITEM NO. 8B
AGENCY: MIDMEETING DATE: May 8, 2023DEPARTMENT: Public WorksPREPARED BY: D. O’ConnorPRESENTED BY: J. SmithEMAIL ADDRESS: [email protected]: MIDMEETING DATE: May 8, 2023DEPARTMENT: Public WorksPREPARED BY: D. O’ConnorPRESENTED BY: J. SmithEMAIL ADDRESS: [email protected] AGENCY: MID
MEETING DATE: May 8, 2023
DEPARTMENT: Public Works
PREPARED BY: D. O’Connor
PRESENTED BY: J. Smith
EMAIL ADDRESS: [email protected]
AGENCY: MID
MEETING DATE: May 8, 2023
DEPARTMENT: Public Works
PREPARED BY: D. O’Connor
PRESENTED BY: J. Smith
EMAIL ADDRESS: [email protected]
AGENDA ITEM SUMMARY