State of California California State Transportation Agency
DEPARTMENT OF TRANSPORTATION
Provide a safe and reliable transportation network that serves all people and respects the environment.
M e m o r a n d u m Making Conservation
a California Way of Life
To: SHIRA RAJENDRA September 19, 2022
Deputy Division Chief
PPM and Office Engineer File: 01-434804
Division of Engineering Services MEN-1-61.9/62.2
01 0000 0672
Attention: APRIL PEREZ-HOLLINS
Chief, Office of Construction Contract Awards
From: PETER LOVELADY
North Region Office Engineer
Office of Engineering Services
Concur: CAREN COONROD
Project Manager
GEOFFREY WRIGHT
Area Construction Engineer
Subject: AWARD RECOMMENDATION – COST PLUST TIME CONTRACT Bids for this contract were opened September 7, 2022. The purpose is to widen bridge and upgrade bridge rail. Competition was adequate with six contractors submitting bids. The apparent lowest bid, from MCM Construction, is 7.63% ($604,626.55) over the engineer’s estimate (EE) of $7,924,861.45.
MCM Construction bid 90 working days (WD) for this contract, which is within the specified range of 80 to 110 WD. The four lowest bids are shown below.
Bid
Rank Bid Amount
Difference
between
Bidder & EE
Difference between
Bidder & Low Bidder
WD
Bid
1 $8,529,488.00 7.63% --- --- 90
2 $8,730,064.00 10.16% $200,576.00 2.35% 90
3 $8,995,571.00 13.51% $466,083.00 5.46% 80
4 $9,686,433.13 22.23% $1,156,945.13 13.56% 80
Shira Rajendra
01-434804
September 19, 2022
Provide a safe and reliable transportation network that serves all people and respects the environment.
Caltrans area construction engineer (ACE), Geoffrey Wright, contacted M.C.M. Construction (Rank 1) on September 19, 2022, and spoke to chief estimator, Ron Burch, regarding the bid and the items in the following table.
Item Priority Item No. & Item
Description
EE
Amount
Low Bid
Amount
Amount
Over/
Under EE
Percent
Over/
Under EE
1 2. TIME-RELATED
OVERHEAD (LS) $475,345 $350,000 -$125,345 -26.4%
Explanation: Have small overhead and is simpler project. 2 6. TRAFFIC CONTROL
SYSTEM $228,000 $100,000 -$128,000 -56.1%
Explanation: Simple traffic control package, signal systems greatly reduce needed traffic control, and is self-performed work to minimize costs. 3 115. SANITARY SEWER
FORCE MAIN
RELOCATION
$214,279 $400,000 $185,721 86.7%
Explanation: This is subcontracted DBE work and has minimal markup. Is the cost to try to meet DBE commitment.
4 81. ERECT PRECAST
PRESTRESSED
CONCRETE DECK
$192,000 $515,200 $323,200 168.3%
Explanation:
This includes cost to drill holes for bolts, access to underside of bridge, including two mobilizations, install bolts and post grouting. This is partially subcontracted and includes access for cranes to set the "u" girder sections.
5 61. HOT MIX ASPHALT
(TYPE A) $160,600 $243,090 $82,490 51.4%
Explanation:
This is DBE subcontracted work with small quantity and two mobilizations.
This is the cheapest bid received for the work. This is 100% subcontracted work and helps meet DBE commitment.
6 10. PORTABLE SIGNAL
SYSTEMS (EA) $160,000 $65,000 -$95,000 -59.4%
Explanation: This is a pass-through subcontracted item and is trailer mounted system, this is the bid cost.
7 72. DRIVE STEEL PILE
(HP 12 X 84) $160,000 $60,000 -$100,000 -62.5%
Explanation:
This is self-performed work and bulk of cost is to move in and move out of the crane, each abutment is one day of work, and the contractor will leave the crane at the site until next pile drive event. Equipment is owned so cost is low.
Shira Rajendra
01-434804
September 19, 2022
Provide a safe and reliable transportation network that serves all people and respects the environment.
Item Priority Item No. & Item
Description
EE
Amount
Low Bid
Amount
Amount
Over/
Under EE
Percent
Over/
Under EE
8 74. STRUCTURAL
CONCRETE, BRIDGE $139,500 $540,000 $400,500 287.1%
Explanation:
This cost includes high intensity work for small quantities for each pier corbel and this also covers the cost for the cradles for the future utility placement. Complex form work for extremely small quantity at each discrete location. Expensive form work.
9 101. 18" PLASTIC PIPE $117,000 $85,800 -$31,200 -26.7% Explanation: This is pass-through subcontracted work. Sub is a DBE contractor and is reflective of their quote to perform the work.
10 110. MINOR
CONCRETE
(MISCELLANEOUS
$90,000 $42,500 -$47,500 -52.8%
Explanation: This will self-performed work and will be completed by staff already on the job gaining efficiency in the work.
11 139. LIGHTING SYSTEM $90,000 $145,000 $55,000 61.1%
Explanation:
This is a pass-through cost from a subcontractor and is reflective of their cost to perform the work. Multiple quotes are in same price bracket within 10%, went with low bid.
12 29. STREET SWEEPING $82,000 $25,000 -$57,000 -69.5%
Explanation: Not much earthwork expected on this project and is reflective of cost to perform anticipated work.
13 36. CONTRACTORSUPPLIED BIOLOGIST
(LS)
$82,000 $35,000 -$47,000 -57.3%
Explanation: This is subcontracted work and is representative of the cost to perform the biological reviews.
14 39. CLEARING AND
GRUBBING (LS) $75,000 $35,000 -$40,000 -53.3%
Explanation: This is subcontracted work and is representative of the cost to perform the work.
15 116. STAIN
GALVANIZED
SURFACES (LS)
$71,800 $15,000 -$56,800 -79.1%
Explanation: This is the defined unit price extended from the price enumerated in the Special Provisions.
Shira Rajendra
01-434804
September 19, 2022
Provide a safe and reliable transportation network that serves all people and respects the environment.
Item Priority Item No. & Item
Description
EE
Amount
Low Bid
Amount
Amount
Over/
Under EE
Percent
Over/
Under EE
16 141. MODIFYING
FLASHING BEACON
SYSTEMS
$70,000 $45,000 -$25,000 -35.7%
Explanation:
This is a pass-through cost from a subcontractor and is reflective of their cost to perform the work. Multiple quotes are in same price bracket within 10%, went with low bid.
17 75. STRUCTURAL
CONCRETE,
RETAINING WALL
$63,000 $29,400 -$33,600 -53.3%
Explanation: This is the footing concrete for the concrete masonry units, has minimal finishing costs and simple forms.
18 37. HYDROACOUSTIC
MONITORING $50,000 $25,000 -$25,000 -50.0%
Explanation: This is subcontracted work and is estimated for two days of piling driving, this is the cost to perform the work.
19 85. BAR REINFORCING
STEEL (EPOXY
COATED)
$49,676 $26,852 -$22,824 -45.9%
Explanation: This is subcontracted work and is the cost for the work and is shared cost for other rebar items.
20 44. STRUCTURE
EXCAVATION
(BRIDGE)
$48,900 $114,100 $65,200 133.3%
Explanation: This is reflective of the shoring that will be needed to shore the existing footing and the quantity of excavation is low, so the unit price is high. 21 12. PORTABLE
CHANGEABLE
MESSAGE SIGN (LS)
$40,000 $12,000 -$28,000 -70.0%
Explanation: This is the cost to maintain the PCMS. We own the equipment which reduces our costs.
The ACE contacted Bugler Construction (Rank 2), on September 19, 2022, and spoke to the company president, Glenn Bugler, regarding the bid and the items in the following table.
Shira Rajendra
01-434804
September 19, 2022
Provide a safe and reliable transportation network that serves all people and respects the environment.
Item Priority Item No. & Item
Description
EE
Amount
Low Bid
Amount
Amount
Over/
Under EE
Percent
Over/
Under EE
1 80. FURNISH PRECAST
PRESTRESSED $832,000 $1,344,000 $512,000 61.5%
Explanation: This is a quote from the supplier with an overhead markup. 2 2. TIME-RELATED
OVERHEAD (LS) $475,345 $160,000 -$315,345 -66.3%
Explanation: This is the cost required to cover overhead for this project. 3 128. CALIFORNIA ST75 BRIDGE RAIL $331,200 $574,080 $242,880 73.3% Explanation: Material costs have escalated, and this is known cost to perform the work based upon previous experience.
4 6. TRAFFIC CONTROL
SYSTEM $228,000 $85,000 -$143,000 -62.7%
Explanation: This is cost to cover anticipated work for traffic control, costs are reduced due to temp signal.
5 115. SANITARY SEWER
FORCE MAIN
RELOCATION
$214,279 $450,000 $235,721 110.0%
Explanation: This is subcontracted work to a DBE contractor and is the cost to perform the work.
6 81. ERECT PRECAST
PRESTRESSED
CONCRETE DECK
$192,000 $320,000 $128,000 66.7%
Explanation: This is subcontracted work and is the cost to perform the work. 7 61. HOT MIX ASPHALT
(TYPE A) $160,600 $248,200 $87,600 54.5%
Explanation: This is subcontracted work to a DBE contractor and is the cost to perform the work.
8 10. PORTABLE SIGNAL
SYSTEMS (EA) $160,000 $50,000 -$110,000 -68.8%
Explanation: This is subcontracted work to a DBE contractor and is the cost to perform the work.
9 72. DRIVE STEEL PILE
(HP 12 X 84) $160,000 $120,000 -$40,000 -25.0%
Explanation: This is subcontracted work to a DBE contractor and is the cost to perform the work.
Shira Rajendra
01-434804
September 19, 2022
Provide a safe and reliable transportation network that serves all people and respects the environment.
Item Priority Item No. & Item
Description
EE
Amount
Low Bid
Amount
Amount
Over/
Under EE
Percent
Over/
Under EE
10 101. 18" PLASTIC PIPE $117,000 $78,000 -$39,000 -33.3% Explanation: This is subcontracted work to a DBE contractor and is the cost to perform the work.
11 110. MINOR
CONCRETE
(MISCELLANEOUS
$90,000 $65,000 -$25,000 -27.8%
Explanation: Self-performing the work and familiar with work and costs to perform the work.
12 139. LIGHTING
SYSTEM $90,000 $200,000 $110,000 122.2%
Explanation: This is subcontracted work and is the cost to perform the work with overhead markup.
13 29. STREET SWEEPING $82,000 $18,000 -$64,000 -78.0%
Explanation: No explanation provided.
14 39. CLEARING AND
GRUBBING (LS) $75,000 $18,000 -$57,000 -76.0%
Explanation: Self-performing the work and this is sufficient to cover costs of the work. 15 116. STAIN
GALVANIZED
SURFACES (LS)
$71,800 $4,000 -$67,800 -94.4%
Explanation: Materials are drop shipped from supplier to coater and then direct ship to site. This is cost to place coating only.
16 94. PLACE POLYESTER
CONCRETE OVERLAY $64,264 $96,396 $32,132 50.0%
Explanation: This is subcontracted work and is the cost to perform the work with overhead markup.
17 75. STRUCTURAL
CONCRETE,
RETAINING WALL
$63,000 $46,200 -$16,800 -26.7%
Explanation: Self-performing the work and this is sufficient to cover costs of the work. 18 37. HYDROACOUSTIC
MONITORING $50,000 $15,000 -$35,000 -70.0%
Explanation: This is subcontracted work to a DBE contractor and is the cost to perform the work.
Shira Rajendra
01-434804
September 19, 2022
Provide a safe and reliable transportation network that serves all people and respects the environment.
Item Priority Item No. & Item
Description
EE
Amount
Low Bid
Amount
Amount
Over/
Under EE
Percent
Over/
Under EE
19 85. BAR REINFORCING
STEEL (EPOXY COATED) $49,676 $26,852 -$22,824 -45.9%
Explanation: This is subcontracted work and is the cost to perform the work with overhead markup.
20 44. STRUCTURE
EXCAVATION
(BRIDGE)
$48,900 $24,450 -$24,450 -50.0%
Explanation: Self-performing the work and this is sufficient to cover costs of the work. 21 13. TEMPORARY
RAILING (TYPE K) $45,900 $71,400 $25,500 55.6%
Explanation: Cost is in transport of the K-rail to and from the job site. Own K-rail, so cost is in transport.
22 71. FURNISH STEEL
PILING (HP 12 X 84) $43,428 $84,600 $41,172 94.8%
Explanation: This represents cost escalation for steel prices and market trend. 23 12. PORTABLE
CHANGEABLE
MESSAGE SIGN (LS)
$40,000 $30,000 -$10,000 -25.0%
Explanation: Self-performing the work and this is sufficient to cover costs of the work. 24 34. BAT AND BIRD
EXCLUSION DEVICE $40,000 $90,000 $50,000 125.0%
Explanation: Cost is in access to the work, as requires snooper truck, difficult access.
Project manager, Caren Coonrod, and ACE, Geoffrey Wright, reviewed the bids in accordance with 23CFR 635.102/635.114 and found no evidence of material unbalancing. All required clearances have been obtained, there are no outstanding permits, and Right of Way Certification 1 was approved July 7, 2022. All bidders attended the mandatory pre-bid meeting held on August 4, 2022. This project includes contributor funding from the City of Fort Bragg per Cooperative Agreement 01-0408, executed August 19, 2021; and Utility Agreement 01-UT-2355-1, executed June 21, 2021. The current funding allocation is adequate to award to the apparent low bidder.
Based on the information above, the District recommends awarding the contract to the lowest responsive and responsible bidder. I have reviewed the bid results and concur with this recommendation. If you would like additional information, please contact me at (530) 812-6037.