CITY OF
FORT BRAGG
ADMINISTRATION
DEPARTMENT
Fiscal Year
2024
Proposed Budget
DEPARTMENT DETAILS – ADMINISTRATION
City of Fort Bragg
FY 2023/24 Proposed Budget
The City's Administration includes the City Attorney, City Manager, and the Administrative Services Department. Each entity contributes to the professional leadership of the organization, implementation of City Council policy objectives, and administration of City services and programs. The City's Administration works closely and provides support to other City departments with the goals of ensuring the professional delivery of quality public services; an efficient, responsive, and accountable government; fiscal stability; economic vitality; quality of life; and effective citizen engagement.
SUMMARY OF SERVICES
The City of Fort Bragg is a Council-Manager form of government. Our five elected city councilmembers serve as the City's primary legislative body, which sets City policy and establishes goals. They also appoint a chief executive officer, the City Manager to oversee day-to-day municipal operations and implements the Council policy direction. The City Manager oversees the Administrative Services Department which includes the contract City Attorney, the City Clerk, and Human Resources. The Department has five full-time staff:
• City Manager
• City Clerk
• Administrative Analysts (2)
• Human Resources Manager
AUTHORIZED FTE FY15 FY16 FY17 FY18 FY19 FY20 FY 21 FY 22 FY 23 FY 24 Administration Dept. 6 6.5 7 7 6 6 6 7 7 5
ADMINISTRATION DEPARTMENT
CITY MANAGER CITY ATTORNEY
CITY CLERK
ADMINISTRATIVE
ANALYST
ADMINISTRATIVE HR MANAGER
ANALYST
DEPARTMENT DETAILS – ADMINISTRATION
City of Fort Bragg
FY 2023/24 Proposed Budget
The City Manager also serves our broader community, bringing the benefits of advanced public administration education, professional training, and wide-ranging municipal management experience to allocate local government resources and develop programs that meet the needs of our residents. In cooperation with the Finance Director, the Manager prepares the annual budget for the Council's consideration; serves as the City Council's chief advisor; and carries out the Council's policies. Councilmembers count on the Manager to provide complete and objective information, pros and cons of policy alternatives, and longterm planning for programs that meet our community needs and ultimately ensures sound and effective management practices over City staff and resources.
The Administrative Services Department is responsible for a wide array of support services including:
CITY ATTORNEY
The City contracts with Jones & Mayer, a firm specializing in municipal law, for City Attorney services. The City Attorney, appointed by the City Council, is the chief legal advisor and provides professional legal services to the City Council, the City Manager, City departments, and the Planning Commission. Services include advising Council and staff during public meetings, providing legal opinions, reviewing and drafting legal documents and contracts, providing advice regarding public officials' conflicts of interest, personnel and labor law issues, and representing the City in litigation. The City Attorney is also responsible for assigning legal work to various specialists in the firm or to outside counsel, as needed.
CITY CLERK
The City Clerk's Office provides one-on-one service and staff support to the Mayor and City Council. As the Office of Record, the City Clerk is responsible for maintaining official records of City Council actions in accordance with the legal requirements for public meetings. The Clerk maintains and preserves municipal archival records and materials as well as records of adopted municipal codes, general bylaws and zoning bylaws, resignations, appointments, petitions, publications, budgets, election results and minutes for public meetings. The City Clerk also acts as Secretary for all City Council meetings.
HUMAN RESOURCES
Human Resources (HR) provides professional services and support to the City Council, City management, employees, and the public. HR provides organizational strategy and analytical information to the City Manager to accomplish key Council goals, promote organizational transparency, and plan for future workforce demands. HR is committed to offering sound, diversified training opportunities to its employees, which not only builds employee capabilities, but also addresses current and future community needs. In its efforts to minimize the City's risk exposure, HR continues to be a valuable resource with employment law and best practices, DEPARTMENT DETAILS – ADMINISTRATION
City of Fort Bragg
FY 2023/24 Proposed Budget
including such areas as workers' compensation, safety, liability prevention, employee discipline, hiring protocols and benefits administration.
STRATEGIC GOALS AND OBJECTIVES
• Exercise overall responsibility for sound and effective management by City government.
Recommend administrative, fiscal and operational policies to the City Council to improve the efficiency and effectiveness of the City's operations. • Ensure agenda items for the City Council's agenda are complete and sufficient for Council decision-making, and make appropriate recommendations on each item. • Implement the City Council's goals and objectives by assuring that the actions and programs necessary to achieve the Council's priorities are integrated into the day-to-day work programs of City departments.
• Ensure that sound fiscal management policies are implemented throughout the organization.
• Direct administration of City personnel policies and administrative procedures including employee recruitment, retention, examination, appointment, and dismissal. • Encourage the professional development and training of all employees in order to develop competency to perform in accordance with the values of leadership, performance excellence, team building and customer service.
• Monitor and work with other City Departments to ensure the City's safety programs are deployed and compliant with requirements.
• Ensure that the City is prepared for natural, civil and other emergencies and disaster by coordinating planning, training and emergency operations drills.
FY 2022/23 TOP ACCOMPLISHMENTS
• Oversaw the Visit Fort Bragg Committee and destination marketing team to implement special events and seasonal marketing campaigns, such as the Magic Market, Holiday Gift Guide, Winter Wonderland, and more.
• Visit Fort Bragg managed on-going public relations and marketing campaign to promote tourism by advertising Fort Bragg's unique qualities statewide. • Human Resources created database components to assist Finance with bringing CV Starr payroll in-house and now handles payroll related transactional activity for the CV Starr. • Human Resources conducted 15 recruitments, 15 new hires, and eight internal promotions. • To support public agency transparency, City Clerk reviewed over 6,000 public documents in response to over 200 Public Records Requests.
DEPARTMENT DETAILS – ADMINISTRATION
City of Fort Bragg
FY 2023/24 Proposed Budget
• City Clerk individually prepared over 50 complex contracts for various Consultant contracts for City projects.
PERFORMANCE / WORKLOAD MEASURES
INDICATORS FY19 FY20 FY21 FY22
HUMAN RESOURCES
Number of job posting 10 16 17 15
Number of applications received and
reviewed 110 365 217 110
Open Enrollment Compliance and Meetings
held 95% - 3 100% 100% 100%
Number of new hires 10 8 17 15
Safety Meetings 4 2 3 2
CITY CLERK
Ordinances Processed 6 8 13 6
Resolutions Processed 118 122 148 145
Contracts Processed 75 61 97 57
City Council Meeting Agenda Packets 46 53 42 53
PRAs Processed /
Records Reviewed
78 /
2,041
146 /
12,027
294 /
8,868
212*/
6,137
Weddings Performed 2 2 4 12
*Estimate
FY 2023/24 TOP PRIORITIES
• Research and implement City-wide technical automation of current manual tasks that will increase staff productivity as well as accuracy.
• Create new recruitment video for the City to better reflect the unique opportunity living and working in the City offers to potential future hires.
• Research and work with various technical experts to update Personnel Rules and Regulations for the City.
• Explore and develop new revenue sources to support and expand necessary services.
DEPARTMENT DETAILS – ADMINISTRATION
City of Fort Bragg
FY 2023/24 Proposed Budget
BUDGET OVERVIEW
The Administration Department for Fiscal Year 2024 is $1.04 million, a decrease of 9% from the prior year. Most of the reduction occurred in salary and benefits because of the restructuring of the Specials Projects Manager and Grants Coordinator to the Public Works and Community Development Department during the last fiscal year. This variance was offset by Cost of Living Adjustments of 2% and aligned with merit increases in the Department. Two promotions were approved during the prior fiscal year.
The City Attorney's Proposed Budget is $300K, a decrease of 6%, reflective of the estimated year-end costs in FY 2023. Additionally, Professional services decreased by $35k upon completing the Salary and Compensation Survey. The survey results will be brought forward to the Finance and Admin meeting at the next meeting.
ADMINISTRATION DEPARTMENTAL BUDGET SUMMARY
FUND 110
DEPARTMENT: 4130
Description
FY 2021/22
Audited
FY 2022/23
Amended
Budget
22/23 FYE
Projected
FY 2023/24
Proposed
Budget
%
+ /-
Expenditure Summary
Personnel Services $ 759,797 $ 786,107 $ 721,461 $ 681,845 -5% Non-Personnel Services 465,862 455,500 419,119 355,660 -15% Total Departmental Expenditure 1,225,659 1,241,606 1,140,580 1,037,505 -9% Revenue Summary
Charges for services 2,116 1,800 2,200 2,200 0%
Miscellaneous Revenue 11,772 11,000 13,500 15,000 11%
Reimbursements 14,492 137,809 2,500 8,000 220%
Total Departmental Revenue 28,379 150,609 18,200 25,200 38% Net Rev/Exp (1,197,280) (1,090,998) (1,122,380) (1,012,305) -10% Cost Allocation Summary
Expense - Cost Allocations (544,793) (343,183) (332,077) (332,077) 0% Revenue - Personnel Allocations (333,341) (189,190) (189,190) (333,341) 76% Net Cost Allocation (878,134) (532,373) (521,267) (665,418) 28% Net Expenditure $ (319,146) $ (558,625) $ (601,113) $ (346,887) -42% DEPARTMENT DETAILS – ADMINISTRATION
City of Fort Bragg
FY 2023/24 Proposed Budget
BUDGET EXPENDITURE DETAIL:
Fund #110
Department: 4130
Object Description
FY 2021/22
Audited
FY 2022/23
Amended
Budget
22/23 FYE
Projected
FY 2023/24
Proposed
Budget
%
+ /-
0100 Salaries & Wages $ 583,776 $ 576,821 $ 513,387 $ 502,052 -2% 0200 Employee Benefits 176,021 209,286 208,074 179,793 -14% Personnel Services 759,797 786,107 721,461 681,845 -5%
0311 Legal 327,624 353,494 320,000 300,000 -6%
0316 Pre-Employment Costs 16,496 10,000 10,000 10,000 0% 0317 Recruitment Costs 44,416 10,000 10,000 5,000 -50%
0319 Professional Services 56,616 60,395 60,000 25,000 -58% 0320 Dues & Memberships 2,125 2,710 2,000 1,960 -2%
0364 Legal Notices 9,816 4,000 2,500 2,000 -20%
0366 Training/Travel Reimbursement 6,212 12,000 12,000 10,000 -17% 0375 General Supplies 833 500 700 300 0%
0371 Meetings/City Business 617 200 200 200 0%
0376 Medical/Safety Supplies 292 1,000 500 - 0%
0381 Small Tools & Equipment 622 1,000 1,000 1,000 100% 0384 Books & Subscriptions 194 200 219 200 -9%
Non-Personnel Services 465,862 455,500 419,119 355,660 -15% Total - Administration Expenditure $ 1,225,659 $ 1,241,606 $ 1,140,580 $ 1,037,505 -9% BUDGET EXPENDITURE DETAIL:
Fund #110
Department: 4130
Object Description
FY 2021/22
Audited
FY 2022/23
Amended
Budget
22/23 FYE
Projected
FY 2023/24
Proposed
Budget
%
+ /-
0100 Salaries & Wages $ 583,776 $ 576,821 $ 513,387 $ 502,052 -2% 0200 Employee Benefits 176,021 209,286 208,074 179,793 -14% Personnel Services 759,797 786,107 721,461 681,845 -5%
0311 Legal 327,624 353,494 320,000 300,000 -6%
0316 Pre-Employment Costs 16,496 10,000 10,000 10,000 0% 0317 Recruitment Costs 44,416 10,000 10,000 5,000 -50%
0319 Professional Services 56,616 60,395 60,000 25,000 -58% 0320 Dues & Memberships 2,125 2,710 2,000 1,960 -2%
0364 Legal Notices 9,816 4,000 2,500 2,000 -20%
0366 Training/Travel Reimbursement 6,212 12,000 12,000 10,000 -17% 0375 General Supplies 833 500 700 300 0%
0371 Meetings/City Business 617 200 200 200 0%
0376 Medical/Safety Supplies 292 1,000 500 - 0%
0381 Small Tools & Equipment 622 1,000 1,000 1,000 100% 0384 Books & Subscriptions 194 200 219 200 -9%
Non-Personnel Services 465,862 455,500 419,119 355,660 -15% Total - Administration Expenditure $ 1,225,659 $ 1,241,606 $ 1,140,580 $ 1,037,505 -9% DEPARTMENT DETAILS – ADMINISTRATION
City of Fort Bragg
FY 2023/24 Proposed Budget
Line Item Detail FY 2023/24
Fund #110 Account Category Proposed
Department: 4130 Detail Detail Budget
Personnel Costs
Salaries & Wages, Regular $ 502,052
Employee Benefits 179,793
Total Personnel Costs $ 681,845
Materials & Services
110-4130-0311 City Attorney Services 300,000
110-4130-0316 Pre-Employment Costs 10,000
Live Scan $ 1,000
Occu-Med 7,500
Polygraph & Background 1,500
110-4130-0317 Recruitment Costs 5,000
110-4130-0319 Professional Services 25,000
110-4130-0320 Dues & Memberships 1,960
American Planning Assoc. $ 360
International Foundation of Employee Benefits-HR 325
International Institute of Municipal Clerks- CC 290
City Clerks Association of California- CC 200
CA League of Economic Development 350
International Public Management Assoc.- HR 156
Cal GOVHR 60
Society of Human Resources Management 219
110-4130-0364 Legal Notices 2,000
110-4130-0366 Training/Travel Reimbursement 10,000
City Clerk $ 2,000
City Manager 2,000
Human Resource Manager 2,000
Adminstrative Assistant 2,000
Administrative Analyst 2,000
110-4130-0371 Meetings/City Business $ 200
110-4130-0375 General Supplies 300
110-4130-0381 Small Tools & Equipment 1,000
110-4130-0384 Books & Subscriptions 200
Total Material & Services $ 355,660
Total - Administration Expenditure $ 1,037,505
DEPARTMENT DETAILS – ADMINISTRATION
City of Fort Bragg
FY 2023/24 Proposed Budget
BUDGET REVENUE DETAIL:
Fund #110
Department: 4130
Object Description
FY 2021/22
Audited
FY 2022/23
Amended
Budget
22/23 FYE
Projected
FY 2023/24
Proposed
Budget
%
+ /-
Charges for Services
3419 Document Copies $ 2,116 $ 1,800 $ 2,200 $ 2,200 0% Total Charges for Services 2,116 1,800 2,200 2,200 0%
Reimbursements
3201 Training Reimbursements - - - 2,000 100%
3415 City Reimb-DDA 3,927 5,000 500 1,000 100%
3318 Grant Staff Time Reimb 10,564 132,809 2,000 5,000 150% Total Reimbursements 14,492 137,809 2,500 8,000 220%
Miscellaneous Revenue
3998 Miscellaneous Fines 5,535 5,000 2,500 5,000 100%
3905 Rents & Concession 6,237 6,000 11,000 10,000 -9%
Total Miscellaneous Revenues 11,772 11,000 13,500 15,000 11% Total - Administration Revenue $ 28,379 $ 150,609 $ 18,200 $ 25,200 38%
COST ALLOCATION DETAIL
Fund #110
Department: 4130
Object Description
FY 2021/22
Audited
FY 2022/23
Amended
Budget
22/23 FYE
Projected
FY 2023/24
Proposed
Budget
%
+ /-
0801 Salary/Benefit Allocation $ 84,677 $ 27,464 $ 27,464 $ 27,464 0% 0802 Cost Allocation contra exp (695,545) (428,605) (428,605) (428,605) 0% 0396 Allocation to ISF-IT 37,443 26,931 37,443 37,443 0% 0322 Allocation to Fleet Int Serv Fund 8,357 11,346 11,346 11,346 0% 0397 Allocation to ISF-Facilities 20,275 19,681 20,275 20,275 0% 3499 Personnel Cost Allocation - Revenue (333,341) (189,190) (189,190) (333,341) 43% Net Cost Allocation $ (878,134) $ (532,373) $ (521,267) $ (665,418) 28%