hdrinc.com
2365 Iron Point Road, Suite 300, Folsom, CA 95630
T 916.817.4700 F 916.817.4747
September 14, 2023
Mr. John Smith
City of Fort Bragg
Public Works Department
416 North Franklin Street
Fort Bragg, CA 95437
RE: HDR’s Proposal to Provide Engineering Services During Construction for Water Treatment Plant Rehabilitation Project
Dear Mr. Smith:
HDR will provide engineering services during construction for the City of Fort Bragg’s (City’s) Water Treatment Plant Rehabilitation Project (Project). Our proposed scope of work, assumptions, and budget are provided below.
SCOPE OF SERVICES
Task D – Prebid Meeting
HDR will assist the City with conducting a job walk and attend the pre-bid conference to meet with prospective contractors and answer contractor questions for the water treatment plant rehabilitation project. The budget for this task includes attendance of the project manager and the electrical engineer.
Task E – Bid Services
HDR will provide assistance during the bidding period, which includes receiving and recording contractor written and e-mailed questions, and issuing up to two addenda to the contract documents for distribution to plan and specification holders. The City will prepare, negotiate, and execute the construction agreement with the selected contractor.
Deliverables: Up to two addenda to the bid set of contract documents.
Task 4 - Engineering Services During Construction
SUBTASK 4. 1 - CONFORMED FOR CONSTRUCTION DRAWINGS AND SPECIFICATIONS Incorporate the addenda into the bid set and provide a “conformed” set of construction documents for reproduction and distribution by OWNER.
SUBTASK 4. 2 - PRECONSTRUCTION MEETING
HDR will attend the preconstruction meeting, along with City staff, construction manager, and the contractor’s representatives. It is assumed that the construction manager will lead this meeting.
Mr. John Smith
September 14, 2023
SUBTASK 4.3 – SUBMITTALS/RESUBMITTALS
HDR will review the contractor’s submittals, including shop drawings and operations and maintenance (O&M) manuals, for conformance with the contract documents (up to 35 submittals/resubmittals are budgeted). HDR will not be responsible for consultation or other services related to construction means and methods, construction site safety, or labor compliance (including certified payroll).
SUBTASK 4.4 – CONSTRUCTION PROGRESS MEETINGS AND PERIODIC SITE VISITS HDR will participate in one-hour long virtual construction meetings. HDR will visit the construction site, as requested by the City, to assist the City in reviewing the acceptability of the work and to assist in resolving field problems. The budget for this task is based on a biweekly virtual meeting for an 80-week construction period and a single, one-person, site visit.
SUBTASK 4.5 - CONTRACT CLARIFICATIONS
HDR will answer questions and provide written interpretations of the requirements of the contract documents and evaluate the acceptability of substitute materials and equipment. The budget for this task includes up to 22 clarifications and responses to requests for information (RFIs).
SUBTASK 4.6 - CONTRACT CHANGE ORDERS AND POTENTIAL CHANGES HDR will review contract change orders and potential changes prepared by the City, and review and make recommendations on contractor’s price proposals. HDR will prepare independent estimates as required. The budget for this task includes up to three potential change items and one change order.
SUBTASK 4.7 - FINAL SITE VISIT
HDR will conduct a final site visit to review final work and prepare a punch list.
Task 5 –Project Management
HDR will provide project management for the duration of the project, which includes preparation of monthly invoices and status reports. Construction phase services will be provided during an 18-month period, starting on the contractor notice to proceed date.
Assumptions
The scope of cervices does not include the following:
Labor compliance, including certified payroll.
Materials testing.
Construction management services, including daily inspection services. Off-site inspection.
Mr. John Smith
September 14, 2023
Mitigated Monitoring and Reporting Program (MMRP) monitoring. New plantwide O&M manual.
Record drawings (incorporate contractor redline markups). Start-up and commissioning support.
Compensation
Table 1 shows the estimated work effort and cost to perform the scope of services described above.
Please let Arashdeep Singh know if you have any questions or comments. He can be reached at 916.628.0106 or [email protected].
Sincerely,
HDR ENGINEERING, INC.
Holly L.L. Kennedy, PE (CA #74682) Arashdeep Singh, PE (CA #C90090) Senior Vice President Project Manager
AS:pk/23-10184891
Table 1 - Estimated Work Effort and Cost
City of Fort BraggWater Treatment Plant Rehabilitation - Construction Engineering Services Task Principal/ Project Staff Arch Structural Mech Electrical CADD Project Admin/ Total HDR Total HDR Total HDR Total No. Task Description QA/QC Manager Engineer Engineer Engineer Engineer Tech Controller Clerical Labor Hours Labor ($) Expenses ($) Cost ($) Task D - Pre-bid Meeting
D Prebid Meeting 8 82 18 $4,610 $500 $5,110
Subtotal Task D 0 8 0 0 0 0 8 0 0 2 18 $4,610 $500 $5,110 Task E - Bid Services
E Bid Period Services (up to 2 addenda) 4 4 6 2 4 8 2 30 $6,730 $135 $6,865 Subtotal Task E 4 4 6 0 2 0 4 8 0 2 30 $6,730 $135 $6,865 Task 4 - Engineering Servics During Construction
4.1 Conformed For Construction Drawings and Specifications 1 4 6 2 12 8 33 $6,305 $50 $6,355
4.2 Preconstruction Meeting 482 4 2 20 $4,950 $500 $5,450
4.3 Submittals/Resubmittals (up to 35) 6 40 40 4 16 10 36 20 172 $39,640 $150 $39,790
4.4 Monthly Construction Meetings and Periodic Site Visits 6 40 16 4 2 12 80 $19,620 $1,500 $21,120
4.5 Contract Clarifications (up to 22) 4 24 16 8 12 20 8 20 112 $25,440 $50 $25,4904.6 Contract Change Orders (up to 1) and Potential Changes (up to 4) 4 16 8 2 1 4 4 39 $9,015 $50 $9,0654.7 Final Site Visit 18 8 17 $4,655 $750 $5,405 Subtotal Task 4 26 140 88 4 30 25 86 20 0 54 473 $109,625 $3,050 $112,675 Task 5 - Project Management
5.1 Project Management 10 48 48 16 122 $24,150 $1,200 $25,350 Subtotal Task 5 10 48 0 0 0 0 0 0 48 16 122 $24,150 $1,200 $25,350 COLUMN TOTALS 40 200 94 4 32 25 98 28 48 74 643 $145,115 $4,885 $150,000 23-10276484 9/14/2023 HDR Engineering, Inc.