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EMERGENCY PLAN REVIEW CROSSWALK 2020
LOCAL GOVERNMENT AGENCIES
Introduction
The California Governor’s Office of Emergency Services (Cal OES) maintains the State Emergency Plan (SEP), and the coordination of local emergency plans with the SEP in accordance with:
Government Code § 8568 making the State Emergency Plan effective in each of the state’s political subdivisions and requiring each governing body to carry out the provisions of that plan.
GC § 8569 giving the Governor the responsibility to “coordinate the preparation of plans and programs for the mitigation of the effects of an emergency by the political subdivisions of this state, such plans and programs to be integrated into and coordinated with the State Emergency Plan.”
GC § 8570 (d) permitting the Governor to “provide for the approval of local emergency plans”.
GC § 8586 permitting the Governor to “…assign part or all of his powers and duties under this chapter to the Office of Emergency Services”. GC § 8607 (e) to be eligible for any funding of response-related costs under disaster assistance programs, each local agency shall use the standardized emergency management system.
To assist with this coordination of local emergency plans, Cal OES has developed this checklist (referred to as a crosswalk) of emergency plan elements designed to ensure that the fundamentals of the Standardized Emergency Management System (SEMS) and the National Incident Management System (NIMS) are included in the plan. NIMS concepts may be met by following FEMA’s Comprehensive Preparedness Guide (CPG) 101, Version 2.0, which provides guidelines on developing emergency operations plans (EOP).
This crosswalk is not inclusive of all topics that could be addressed in an emergency plan. There is no prescribed format. Users of this crosswalk may alter the sequence or format in any manner that meets their needs and complies with SEMS. The current version of this crosswalk can be found on the Cal OES web page.
A local government’s EOP establishes an emergency management organization to provide a basis for the jurisdiction’s coordinated actions before, during and 2 11/2020
after a disaster. The primary purpose of the EOP is to outline the jurisdiction’s allhazard approach to emergency operations to protect the safety, health, and welfare of its citizens. The jurisdiction’s EOP and Continuity Plan (continuity of operations and continuity of government) complement each other. This crosswalk is designed for reviewing local government EOPs and not continuity plans. More information on continuity planning can be found on the Cal OES Continuity Planning website.
References:
State of California Emergency Plan
CA-Emergency Support Functions (CA-ESF)
Standardized Emergency Management System (SEMS)
National Incident Management System (NIMS)
FEMA Developing and Maintaining Emergency Operations Plans - Comprehensive Planning Guide (CPG 101), Version 2
State of California Alert and Warning Guidelines
How to Use This Checklist
Please submit your EOP with a copy of this crosswalk to your Cal OES Regional Branch. Indicate the page location where that element can be found or state “N/A” if it does not apply to your jurisdiction. Several SEMS and CPG 101 elements overlap. Where that occurs, those elements have been combined in the crosswalk and may be addressed as one element. Cal OES regional staff will review your plan and provide comments or feedback in support of your jurisdiction’s emergency planning efforts.
Region Contact Information
Coastal Region: 707-862-2372
Inland Region: 916-657-9107
Southern Region: 562-795-2902
3 11/2020
EMERGENCY PLAN REVIEW CROSSWALK 2019
LOCAL GOVERNMENT AGENCIES
Agency: City of Fort Bragg
Plan Name: City of Fort Bragg Emergency Operations Plan Submitted by: Thomas O’Neal Date:__________________
Email: [email protected] Phone Number: 707-961-2800 ext. 203 Reviewed by:_______________________________________ Date:__________________ Email:______________________________________ Phone Number:_________________ Emergency Operations Plan
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FOREWORD SECTION – INTRODUCTORY MATERIAL
1. Promulgation Document/Signature Page:
This is a promulgation statement recognizing and
adopting the plan as the jurisdiction’s all-hazards EOP and signed by the senior elected or appointed
official. (CPG 101)
Provide evidence of a dated letter of promulgation
or resolution from the governing board. (SEMS)
3 2. Approval and Implementation:
Introduces the plan and outlines its applicability.
Include a delegation of authority for specific
modifications that may be made to the plan without
the senior official’s signature. (CPG 101)
Provide a foreword, preface or introduction that
explains why the plan was developed and how the
plan is to be used. (SEMS)
3 3. Plan Concurrence: Provide evidence that the
assigned emergency agencies are in agreement with
how the plan describes their tasks. This may be in the
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form of a letter of concurrence or a sign-off sheet.
(SEMS)
4. Record of Changes:
Normally a table with fields that track each update
or change to the plan. (CPG 101)
Who maintains the emergency plan? What is the
process? Detail schedules for modifications, revision
list, and who has responsibility for ensuring the plan is kept up-to-date. (SEMS)
3, 4
5. Record of Distribution:
Normally a table with fields that indicate who
received the plan, date of delivery and number of
copies. (CPG 101)
Include a distribution method that indicates who
received the plan and when. (SEMS)
5 6. Table of Contents:
Outlines the plan’s format, key sections,
attachments, charts, etc. Identifies the major
chapters and key elements within the EOP.
(CPG 101)
List of where significant parts of the plan are located by page number and subsection of the plan. (SEMS)
6-8
PART I: BASIC PLAN
7. Purpose: Describe the purpose for developing and
maintaining the EOP. (CPG 101) 9
8. Scope: Describe at what times or under what
conditions the plan will be activated. (CPG 101) 10
9. Situation Overview:
Provide an overview of the steps taken by the
jurisdiction to prepare for disasters. This section should include the following: A) Hazard Analysis Summary; B)
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Capability Assessment; and C) Mitigation Overview.
(CPG 101)
Summarizes the Jurisdictional Hazard Analysis.
Includes a description of potential hazards. This could be in a narrative with maps, schematic, or matrix
indicating severity potential, affected population
estimates, frequency, and geographical
characteristics of the jurisdiction. This and other
relevant information should be included to provide a
rationale for prioritizing emergency preparedness
actions for specific hazards. (SEMS)
10. Planning Assumptions: Identify what are assumed
to be facts for planning purposes in order to make it
possible to execute the EOP. (CPG 101)
16 11. Concept of Operations:
Explain in broad terms, the jurisdiction’s intent with regard to emergency operations. Provide a clear
methodology to realize the goals and objectives to
execute the plan. This may include a brief discussion
of the activation levels identified by the jurisdiction for its operations center, and may touch on direction
and control, alert and warning, and continuity
matters. (CPG 101)
Describe the principles and methods used to carry
out emergency operations, including the provision of
emergency services by government agencies. (Gov.
Code Sec. 8560)
17 12. Organization and Assignment of Responsibilities:
Provide an overview of the key functions the
jurisdiction will accomplish during an emergency.
Include roles that federal, state, territorial, tribal, local, regional and private sector agencies will take
to support local operations. Pre-designate
jurisdictional and/or functional area representatives
to the IC or UC whenever possible. (CPG 101)
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Identify agency roles and responsibilities during
disaster situations and include an emergency
organization chart. Indicate how the jurisdiction fulfills the five SEMS sections (Management,
Plans/Intelligence, Operations, Logistics, and
Finance/Administration). (SEMS)
13. Direction, Control, and Coordination:
Describe the framework for all direction, control, and coordination activities. Identify who has tactical and
operational control of response assets. Discuss
multijurisdictional coordination systems and
processes. (CPG 101)
Indicate how the Incident Command System (ICS)
will be used in the field. This should include the
interface between the field Incident Command Post
and the EOC. It should also indicate methods of
integrating state and federal field activities into local emergency management operations. (SEMS)
27 14. Information Collection, Analysis and
Dissemination: Describe the required critical or
essential information common to all operations
identified during the planning process. (CPG 101)
36 15. Communications:
Describe the communications and coordination
protocols used between response organizations.
(CPG 101)
Indicate how the EOC will coordinate and
communicate with field units, operational areas,
regions, and other entities. (SEMS)
36 16. Administration, Finance, and Logistics:
Describe administrative protocols including
documentation, after-action reporting, cost recovery,
and resource management. (CPG 101)
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17. Plan development and Maintenance: Describe
the process to regularly review and update the EOP.
(CPG 101)
39 18. Authorities and References: Provide the legal basis for emergency operations and activities. Describe
federal, state, and local laws that specifically apply to the plan. List references used to develop the plan.
(CPG 101)
40 BASIC PLAN (Additional SEMS Elements)
19. SEMS Coordination Levels: Indicate how the
jurisdiction coordinates between the different SEMS
levels (field, local, operational areas, region, and
state), how information is exchanged, and how and
when multi/inter-agency coordination and unified
command are used. The Operational Area agreement
should also be referenced; and the plan should
indicate who performs the Operational Area
responsibilities.
17-20
20. Emergency Operations Center Organization:
Describe the roles and responsibilities of agencies and departments in the EOC, including who is responsible
for ensuring the readiness of the EOC.
20-27
21. Involvement of special districts, private, and
nonprofit agencies: Identify emergency responsibilities of special districts, private, and volunteer agencies,
and their roles in the EOC, Incident Command Post, or
other emergency facility.
23-28
22. Essential Facilities-Primary and Alternate EOC:
Indicate the location of both the primary and
alternate EOC and what conditions would cause the
alternate EOC to be activated.
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23. Essential Facilities-Activation/Deactivation of EOC:
Indicates how, when, and by whom, the Emergency
Operations Center will be activated and deactivated.
28-30
24. Field/EOC Direction and Control Interface:
Describe the direction and control relationship
between the field responders (ICS) and the EOC. This
should include the reporting of pertinent information.
17 25. Field Coordination with Department Operations
Centers (DOC) and EOCs: Include the use and
coordination of DOCs and how they fit into the
emergency management organization.
18 26. Essential Facilities-Alternate Government Facilities:
Indicate an alternate seat of government to serve as
government offices for performing day-to-day
functions and a facility that could serve as an
alternate emergency operations center.
28 27. Essential Facilities-Americans with Disabilities Act:
Identify how shelter facilities, evacuation/movement,
warning, etc. procedures accommodate the
provisions of the Americans with Disabilities Act.
11 28. Continuity of Government: Provide persons by
position to succeed key government officials and
members of the emergency management
organization. Also indicate the level and duration of
authority these individuals would assume (Gov. Code
Sec. 8560).
34 29. Vital Record Retention: Indicate how vital records are to be protected in the event of a disaster. Most
data storage systems have a back-up system. Identify
the system, archiving schedules, and who has
responsibility for its maintenance.
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30. Notification and Mobilization: Describe how
resources are mobilized and managed (Gov. Code
Sec. 8560). Include methods to contact emergency
response personnel during normal and after hours. This
may be in the form of an alert list.
21, 20-28
31. Mutual Aid: Include a general description of
mutual aid system and processes. (Gov. Code Sec.
8560)
19-20
32. Emergency Proclamations: Indicate the purpose
and process of emergency proclamations (include
samples).
34-35,
Attch 1
33. Public Information: Include pre-incident and postincident public awareness, education, and communications plans and protocols. (Gov. Code
Sec. 8560)
38 34. Recovery Overview: Include a general recovery
concept of operations.
22-23
35. Recovery Organization: Provide a description of
the recovery organization along with a diagram.
20-28
36. Recovery Damage Assessment: Describe the
damage assessment organization and responsibilities.
20-28
37. Recovery Documentation: Describe the
documentation process.
37 38. Recovery After-Action Reports (AAR): Define
procedures to submit AAR to Cal OES via Cal EOC.
22, 20-28
39. Recovery Disaster Assistance: Describe the
different programs, their purpose, restrictions, and
application process. Include Public Assistance,
Individual Assistance, and Hazard Mitigation Grant
programs.
22-23
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40. Standard Operating Procedures (SOP)
Development: Ensure emergency response agencies
develop and maintain SOPs. Indicate in the plan the
relationship and purpose of SOPs to the plan.
21 41. Training and Exercises: Describe the training and exercise programs for the jurisdiction, including who
has personal responsibility for the programs. Training
should include EOP orientation, SEMS training, a fullscale exercise, and other training as deemed necessary.
20,
Attachm
ent
APPENDICES (SEMS ELEMENTS)
42. Glossary of Terms: Include a glossary of terms that includes all the terms used throughout the plan.
43. References: Identify the references used in
developing the plan.
44. Resources: Identify sources for materials and
supplies internally and externally.
45. Contact List: Include a list of agencies and
personnel not internal to the organization, but critical to emergency operations. May be kept under
separate cover.
46. Supporting Documentation: Include material
necessary to self-certify compliance with SEMS. This
should include evidence of training, planning,
exercises, and performance.
PART II: EMERGENCY SUPPORT FUNCTION ANNEXES
(If Applicable) (CPG 101 ELEMENTS)
47. Functional Support Annexes: Include functional
annexes that add specific information and directions
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to the EOP. These annexes focus on specific
responsibilities, tasks, and operational actions that
pertain to the performance of emergency support
functions to include:
CA-ESF 1 – Transportation
CA-ESF 2 – Communications
CA-ESF 3 – Construction and Engineering
CA-ESF 4 – Fire and Rescue
CA-ESF 5 – Management
CA-ESF 6 – Care and Shelter
CA-ESF 7 – Resources
CA-ESF 8 – Public Health and Medical
CA-ESF 10 – Hazardous Materials
CA-ESF 11 – Food and Agriculture
CA-ESF 12 – Utilities
CA-ESF 13 – Law Enforcement
CA-ESF 14 - Recovery
CA-ESF 15 – Public Information
CA-ESF 17 – Volunteers and Donation Management
CA-ESF 18 – Cyber Security
PART III: FUNCTIONAL ANNEXES (SEMS ELEMENTS)
48. Management Section: Include the following
activities and responsibilities:
Overall EOC management
Public information assignment
Identification of a media center
Rumor control
Public inquires
Provision for public safety communications and
policy
Identification of a Safety Officer
Facility security
Agency liaison
State/Federal field activity coordination
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49. Operations Section: Include the following activities and responsibilities:
General warning
Special population warning
Authority to activate Emergency Alert System
Inmate evacuation
Traffic direction and control
Debris removal
Evacuation
Evacuation and care for pets and livestock
Access control
Hazardous materials management
Coroner operations
Emergency medical care
Transportation management
Crisis counseling for emergency responders
Urban search and rescue
Disease prevention and control
Utility restoration
Flood operations
Initial damage assessments
Safety assessments
Shelter and feeding operations
Emergency food and water distribution
50. Planning/Intelligence Section: Include the
following activities and responsibilities:
Situation status
Situation analysis
Information display
Documentation
Advance planning
Technical services
Action planning
Demobilization
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51. Logistics Section: Include the following activities and responsibilities:
Field incident support
Communications support
Transportation support
Personnel
Supply and procurement
Resource tracking
Sanitation services
Computer support
52. Finance/Administration Section: Include the
following activities and responsibilities:
Fiscal management
Timekeeping
Purchasing
Compensation and claims
Cost recovery
Travel request, forms, and claims
PART IV: SUPPORT ANNEXES (CPG 101 ELEMENTS)
53. Support Functions: Describe critical operational
functions and who is responsible for carrying them out.
They may include:
Continuity of Government/Operations
Warning
Population Protection
Financial Management
Mutual aid/Multijurisdictional Coordination
Private Sector Coordination
Volunteer and Donations Management
Worker Safety and Health
Prevention and Protection
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PART V: HAZARD, THREAT, or INCIDENT SPECIFIC
ANNEXES
54. Threat Specific Appendices: The EOP should
address response activities that are specific to all
hazards that pose a threat to the jurisdiction. Describe any emergency response strategies that apply to a
specific type of hazard. These may include:
Avalanche
Severe Storm
Earthquake
Tsunami
Volcanic Activity
Tornado
Floods
Dam Failure
Hazardous Materials Incident - Incorporate or
reference the Hazardous Materials Area Plan
Power Disruption (e.g., Public Safety Power Shutoff
(PSPS))
Radiological Incident
Biological Incident
Terrorism Incident
Other hazards, threat, or incidents
ADDITIONAL SEMS ELEMENTS FOR CONSIDERATION
55. Dams: If there are dams in the area, the plan
should have or reference inundation maps that
indicate what areas could flood, the time the flood
wave arrives at specific locations, and when the water
will recede. Operational information necessary to
carry-out an evacuation of all potentially flooded
areas should be indicated for each dam. The
information required for each dam should include
shelter locations, location of critical facilities such as government center hospitals, nursing homes, schools,
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day care centers, etc. Each dam evacuation plan
should also indicate other facilities with large
concentrations of people with disabilities, persons that lack their own transportation, or persons requiring
special assistance.
56. Recent Legislation
Upon the next update of their emergency plan,
jurisdictions are to implement the following legislative requirements:
AB 2311 – Access and Functional Needs (Brown)
AB 477 – Access and Functional Needs (Cervantes)
SB 160 – Cultural Competence (Jackson)
Comments: