INTER-AGENCY SERVICE AGREEMENT
between the
DEPARTMENT OF FINANCE
and
(INSERT DEPARTMENT)
This Inter-Agency Agreement (“Agreement”) is made between two departments of the City of Fort Bragg, a municipal corporation (“City”), namely the Department of Finance (“Finance”) and the [***INSERT DEPARTMENT NAME***] (“Department”). Finance and the Department may be individually referred to as “Party” and collectively as the “Parties”.
R E C I T A L S
WHEREAS, the 2021 American Rescue Plan Act (“ARPA”) provided $1,744,162 million to the City from the Coronavirus State and Local Recovery Fund (“SLFRF”), which consists of the Coronavirus State Fiscal Recovery Fund (“CSFRF”) and Coronavirus Local Fiscal Recovery Fund (“CLFRF”) (hereinafter, collectively, called “ARPA funding”); WHEREAS, the U.S. Department of Treasury is the federal agency that administers the ARPA funding and has provided the City with the ARPA funding conditional on the City complying with its rules and regulations; WHEREAS, Chapter 2.18 of the Fort Bragg Municipal Code establishes the Office of Director of Finance and directs and authorizes said Director to maintain procedures and controls over municipal revenues and expenditures in all departments, divisions and services of the City including but not limited to the administration of federal grants; WHEREAS, COVID-19 has resulted in revenue loss for the City of Fort Bragg, including less available funding for community priorities and assist local businesses in recovering from the pandemic activities.
WHEREAS, Finance and Department recognize that the [ACTIVITY/PROGRAM/SERVICE THE FUNDS WILL BE USED FOR] services provided by Department are vital to the safety and prosperity of residents and visitors to the City of Fort Bragg and should not be reduced due to revenue loss stemming from COVID-19.
WHEREAS, Finance has administered the process for ARPA funding and recommends the Department receive ARPA funding for its program as described in this Agreement; WHEREAS, Finance and the Department wish to enter into this Agreement to memorialize each other’s responsibilities in regard to the ARPA funding for the program; and WHEREAS, pursuant to Resolution [XXXX-XX], the Fort Bragg City Council authorized this Interagency Service Agreement to provide reimbursement for services performed, or for the advancement of funds for services to be performed and authorizes the funds to be credited to the appropriate account for the department performing the services.
NOW THEREFORE, FINANCE AND THE DEPARTMENT AGREE AS FOLLOWS:
1. PURPOSE OF AGREEMENT. The purpose of this Agreement is to obligate and authorize use of funds from the American Rescue Plan Act (“ARPA”), specifically the Coronavirus State and Local Fiscal Recovery Fund, to Department to support activities in accordance with Category 6.1 of the State Fiscal Recovery Fund Expenditure Categories as outlined in the most current published guidance (Appendix 1: Expenditure Categories, Treasury’s Compliance and Reporting Guidance, State and Local Fiscal Recovery Fund) found at https://home.treasury.gov/system/files/136/SLFRFCompliance-and-Reporting-Guidance.pdf Department’s services must be provided in compliance with the rules of the ARPA. The most current published rules (Treasury’s Coronavirus SLFRF Final Rule) can be found at: https://www.federalregister.gov/documents/2022/01/27/2022-00292/coronavirus-state-and-local-fiscalrecovery-funds.
Accordingly Finance hereby agrees to provide Department ARPA funding, in the amount set forth herein, to implement the program identified in Section 3 of this Agreement.
2. TERM AND TERMINATION. This Agreement shall be effective October 14, 2024 and shall expire on December 31, 2026, unless terminated sooner. Either party may terminate this Agreement at any time, without cause, by providing written notice to the other party at least thirty (30) days prior to the termination date.
3.DESCRIPTION OF SERVICES. Department shall:
A. Use funds made available under revenue replacement to fund government services and implement the activities, programs, and/or services, including all milestones and deliverables, identified set forth in Exhibit A which is attached hereto and incorporated herein.
B. Comply with all reporting requirements set forth in Section VI and shall track total expenditures and report to Finance on such metrics as Finance may reasonably require.
C. Make all expenditures in accordance with the approved budget for the term of this Agreement. The approved budget is part of the proposal at Exhibit A.
IV. FINANCING AND PERFORMANCE.
Finance shall make ARPA funding as specified in this Agreement available for use. The ARPA funding shall be used to provide the services described in this Agreement and in Exhibit A. Any ARPA funding advanced to Department prior to the execution of this Agreement which is related to this Agreement is subject to the terms and conditions of this Agreement.
The Department agrees that regardless of its termination date with Department, Department may use the funds distributed under this Agreement to pay for any unpaid services pursuant to this Agreement obligated prior to the date of termination. For the avoidance of doubt, any funds transferred into the Grant Fund, as defined in this Section shall be considered obligated.
A. Finance shall:
1. Subject to available funds, provide to Department a total award amount of up to $xxxxxxx for activities outlined in Section III.
2. Transfer funding to Department upon (i) receipt of valid invoices for reimbursement as the project is executed or (ii) receipt of request for advances of funds, which request shall include a confirmatory acknowledgement that Department shall be responsible for providing documentation of expenditures using such funding in accordance with the requirements set forth in this Agreement.
3. As part of receiving these funds, all revenue received must remain in a singular dedicated fund (the “Grant Fund”) and all expenditures must be made directly from the same.
B. Department shall:
1. Submit requests for reimbursement (invoices) for actual expenses incurred by the program and submit requests for advances of funds, which advances shall be used for approved purposes only. Approved purposes shall include transfer or use of funds, in amounts as Department may determine, at any time during the term of this Agreement.
2. Assure that any expenses reimbursed or advanced under this Agreement have not been or will not be reimbursed or advanced under any other federal program. 3/ Comply with the ARPA funding requirements listed at Exhibits B and C.
C. The Department shall collect performance data from subrecipients and grantees, as applicable, to measure progress towards achieving each grant’s specific goals and objectives. The Department is required to establish performance reporting deadlines for subrecipients and grantees, as applicable, that match the reporting deadlines established in this Agreement (Exhibit D). For example, if the Department reports to the Grants - 3 - Division monthly, then the Department is expected to collect performance data on a monthly basis. The Department should document the methodology for collecting and calculating performance data and use performance reports from subrecipients and grantees, as applicable, as the basis for monitoring, corrective action, and overall grant management. 8. Subrecipient and Grantee Monitoring. The Department shall conduct regular, consistent, and documented monitoring and oversight activities with subrecipients and grantees, as applicable, to ensure compliance with standards and progress towards each grant’s specific goals and objectives. The results of those activities should be used to correct deficiencies and provide technical assistance to subrecipients and grantees, as necessary and applicable. Monitoring activities may include on-sight visits, staff interviews, review of program documentation, review of internal controls, including financial systems, risk assessments, and other related activities. The type and frequency of monitoring activities must be based on a documented risk assessment and modified, as necessary, over each grant’s performance period based on documented performance and compliance V. REPORTING REQUIREMENTS. Department shall provide supporting documents and corresponding reports as requested by the U.S. Department of the Treasury and Finance to meet any reporting deadlines. The Department shall adhere to the instructions and format, including specific forms required by Finance and the U.S Department of Treasury for the ARPA funding. Department’s reporting obligations set forth in this Agreement shall survive expiration or termination of this Agreement.
VI. APPLICABILITY OF PART 200 UNIFORM REQUIREMENTS. Department agrees to comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F. R. Part 200.
VII. NON-AVAILABILITY OF FUNDS. Every payment obligation of Finance under this Agreement is conditioned upon the availability of funds appropriated or allocated for payment of such obligation. If funds are not allocated and available for the continuance of this Agreement, this Agreement may be terminated by Finance at the end of the period for which funds are available. No liability shall accrue to Finance in the event this provision is exercised, and Finance shall not be obligated or liable for any future payments or for any damages as a result of termination under this paragraph.
VIII. AUDIT. The Department shall comply with all applicable provisions of the federal Uniform Guidance (2 CFR 200), including the Cost Principles and Single Audit Act requirements. At any time during business hours and as often as the City, State, or Federal agencies may deem necessary, there shall be made available to the government agency for examination, the Department’s records with respect to matters covered by this Agreement. The Department shall permit the City, State, or Federal agencies to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, records of personnel, conditions of employment and other data relating to matters covered by this Agreement. The Department shall retain records related to this Agreement for a period of five (5) years after all funds have been expended or returned to the U.S. Department of Treasury, whichever is later.
IX. NON-DISCRIMINATION. Department shall comply with all applicable Federal and State laws, rules, regulations including the Americans with Disabilities Act.
X. FUND MANAGEMENT. The Department must maintain funds received under this Agreement in the Grant Fund and cannot mix these funds with other sources. The Department must manage funds according to applicable federal regulations for administrative requirements, cost principles and audits. The Department must maintain adequate business systems to comply with Federal requirements. The business systems that must be maintained are: A. Financial Management B. Procurement C. Personnel D. Property E. Travel A system is adequate if it is: 1) written; 2) consistently followed - it applies in all similar circumstances; and 3) consistently applied – it applies to all sources of funds. Finance reserves the right to review all business systems policies.
XI. FFATA REPORTING REQUIREMENTS. In compliance with the Federal Funding Accountability and Transparency Act of 2006 Reporting Requirements, Pub. L. No. 109-282, 120 Stat. 1186, as amended by Section 6202 (a) of Pub. L. No. 110-252, the Department is required to provide certain information. The FFATA legislation requires information on federal awards (federal financial assistance and expenditures) to be made available to the public via a single, searchable website, which is www.USASpending.gov.
XII. PERFORMANCE MANAGEMENT. The Department shall collect performance data from subrecipients and grantees, as applicable, to measure progress towards achieving each grant’s specific goals and objectives. The Department is required to establish performance reporting deadlines for subrecipients and grantees, as applicable, that match the reporting deadlines established in this Agreement (Exhibit D). For example, if the Department reports to Finance monthly, then the Department is expected to collect performance data on a monthly basis. The Department should document the methodology for collecting and calculating performance data and use performance reports from subrecipients and grantees, as applicable, as the basis for monitoring, corrective action, and overall grant management.
The Department shall conduct regular, consistent, and documented monitoring and oversight activities with subrecipients and grantees, as applicable, to ensure compliance with standards and progress towards each grant’s specific goals and objectives. The results of those activities should be used to correct deficiencies and provide technical assistance to subrecipients and grantees, as necessary and applicable. Monitoring activities may include on-sight visits, staff interviews, review of program documentation, review of internal controls, including financial systems, risk assessments, and other related activities. The type and frequency of monitoring activities must be based on a documented risk assessment and modified, as necessary, over each grant’s performance period based on documented performance and compliance XIII. OTHER. It is agreed that the Parties to this Agreement have participated fully in the negotiation and preparation of the Agreement. Any rule of construction to the effect that ambiguities are to be resolved against the drafting Party shall not apply in interpreting this Agreement.
XIV. NOTICES. Department shall address all notices relative to this Agreement to Finance to:
Isaac Whippy, City Manager/Finance Director
City of Fort Bragg
416 North Franklin Street
Fort Bragg, CA 95437
Email: [email protected]
Finance shall address all notices relative to this Agreement to Department:
Xxxxxxx, xxxxxxxxxxx
416 North Franklin Street
Fort Bragg, CA 95437
Email: [email protected]
XV. DISPUTE RESOLUTION. The parties to this Agreement agree to resolve all disputes arising out of or relating to this Agreement through arbitration, after exhausting applicable administrative review.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.
CITY OF FORT BRAGG CITY OF FORT BRAGG
DEPARTMENT OF FINANCE DEPARTMENT OF XXXXXXX
By: ____________________________ By: _____________________________ Isaac Whippy __________________
Its: City Manager/Finance Director Its: __________________
EXHIBIT A
Scope of Services and Budget
The Department will implement the program in accordance with its proposal, as approved by the Department of Finance, which is attached hereto and incorporated herein.
The Department’s implementation of the program may include but not be limited to contracting with subrecipients, grantees, or contractors, providing programmatic monitoring and oversight of subrecipients or grantees, as applicable, providing budget oversight, drafting reports, and overseeing program evaluation.
The Department supported by the Finance Department will provide grant management, fiscal, and programmatic oversight for the subrecipients or grantees, as applicable.
The Department will work with subrecipients, grantees, and contractors to track program outcomes and will provide draft program reports to the Finance Department as requested. Information from the reports will be summarized and sent to the U.S. Department of Treasury.
The Department will receive invoices from subrecipients, grantees, and contractors, track expenditures, and complete draft fiscal reports for submission to the Finance Department.
The Department supported by the Finance Department will provide technical assistance and operational support to subrecipients or grantees, as needed.
The Department shall follow the instructions of the Finance Department related to compliance with ARPA funding requirements. [ATTACH PROPOSAL SCOPE OF WORK, DELIVERABLES, AND LINE-ITEM BUDGET APPROVED BY THE FINANCE DEPARTMENT BEHIND THIS PAGE]
EXHIBIT B
FUNDING SOURCE IDENTIFICATION
Source of Funding:
Federal
Name of Awarding
Agency:
U.S. Department of Treasury
Award Title:
American Rescue Plan Act (“ARPA”) – Coronavirus State
Fiscal Recovery Fund and Coronavirus Local Fiscal Recovery Fund, which together make up the Coronavirus State and Local Fiscal Recovery Funds Assistance Listing Number:
City Award Identification Number:
Term of Award:
Award Amount:
$_________________________
Department acknowledges that the funding of this Agreement is from federal, state, and/or City funds. The identification of the source of funding is indicated above. As applicable, Department shall comply with the requirements of the funding source, including but not limited to the terms and conditions of the notice of grant award, statutes and regulations, and manuals.
Specific requirements of the funding source are incorporated herein, which include but are not limited to the following:
Sections 602 and 603 of the Social Security Act, as added by Section 9901 of ARPA; Coronavirus State and Local Fiscal Recovery Funds Guidance on Recipient Compliance and Reporting Responsibilities, the most current version; “Treasury’s Portal for Recipient Reporting State and Local Fiscal Recovery Funds, the most current version; Coronavirus State and Local Fiscal Recovery Funds Final Rule, codified at 31 CFR Part 35 and effective April 1, 2022; Coronavirus State and Local Fiscal Recovery Funds Frequently Asked Questions, the most current version; 2 C.F.R. Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, other than such provisions as the Treasury may determine are inapplicable to the ARPA funding and subject to such exceptions as may be otherwise provided by the Treasury; and U.S. Department of the Treasury Coronavirus State and Local Fiscal Recovery Fund Award Terms and Conditions attached hereto as Exhibit 3. The term “Recipient” in the foregoing shall mean the Department.
With respect to any conflict between the funding source requirements, this Exhibit, the terms of this Agreement or the provisions of state law, and except as otherwise required under federal law or regulation, the more stringent requirement shall control and shall amend the Agreement to the extent, and only to the extent, of the conflict.
Department agrees to accept any additional conditions governing the use of funds or performance of programs as may be required by executive order, federal, state, or local statute, ordinance, rule, or regulation or by policy announced by the City.
EXHIBIT C
AWARD TERMS AND CONDITIONS
U.S. DEPARTMENT OF THE TREASURY
CORONAVIRUS STATE FISCAL RECOVERY FUND
AWARD TERMS AND CONDITIONS
Use of Funds
Recipient understands and agrees that the funds disbursed under this away may only be used in compliance with sections 602(c) and 603(c) of the Social Security Act (the Act) and Treasury’s regulations implementing that section and guidance.
Recipient will determine prior to engaging in any project using this assistance that is has the institutional, managerial, and financial capability to ensure proper planning, management, and completion of such project.
Period of Performance The period of performance for this award begins on the date hereof and ends on December 31, 2026. As set forth in Treasury’s implementing regulations. Recipient may use award funds to cover eligible costs incurred during the period that begins on March 3, 2024. and ends on December 31, 2024.
Reporting recipient agrees to comply with any reporting obligations established by Treasury, as it relates to this award.
Maintenance of an Access to Records
Recipient shall maintain records and financial documents sufficient to evidence compliance with sections 602 (c) and 603 (c), Treasury’s regulations implementing those sections, and guidance regarding the eligible uses of funds.
The Treasury Office of Inspector General and the Government Accountability Office, or their authorized representatives, shall have the right of access to records (electronic and otherwise) of Recipient in order to conduct audits or other investigations.
Records shall be maintained by Recipient for a period of five (5) years after all funds have been extended or returned to Treasury, whichever is later.
Pre-award Costs Pre-award costs, as defined in 2 C.F.R. § 200.458, may not be paid with funding from this award.
Administrative Costs Recipient may use funds provided under this award to cover both direct and indirect costs.
Cost Sharing Cost sharing or matching funds are not required to be provided by Recipient.
Conflicts of Interest Recipient understands and agrees it must maintain a conflict of interest policy consistent with 2 C.F.R. § 200.318(c) and that such conflict of interest policy is applicable to each activity funded under this award. Recipient and subrecipients must disclose in writing to Treasury or the pass-through entity, as appropriate, any potential conflict of interest affecting the awarded funds in accordance with 2 C.F.R. § 200.112.
Compliance with Applicable Law and Regulations
Recipient agrees to comply with the requirements of sections 602 and 603 of the Act, regulations adopted by Treasury pursuant to sections 602(f) and 603(f) of the Act, and guidance issued by Treasury regarding the foregoing. Recipient also agrees to comply with all other applicable federal statutes, regulations, and executive orders, and Recipient shall provide for such compliance by other parties in any agreements it enters into with other parties relating to this award.
Federal regulations applicable to this award include, without limitation, the following:
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 C.F.R. Part 200, other than such provisions as Treasury may determine are inapplicable to this Award and subject to such exceptions as may be otherwise provided by Treasury. Subpart F – Audit Requirements of the Uniform Guidance, implementing the Single Audit Act, shall apply to this award.
Universal Identifier and System for Award Management (SAM), 2 C.F.R. Part 25, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 25 is hereby incorporated by reference.
Reporting Subaward and Executive Compensation Information, 2 C.F.R. Part 170, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 170 is hereby incorporated by reference.
OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement), 2 C.F.R. Part 180, including the requirement to include a term or condition in all lower tier covered transactions (contracts and subcontracts described in 2 C.F.R. Part 180, subpart B) that the award is subject to 2 C.F.R. Part 180 and Treasury’s implementing regulation at 31 C.F.R. Part 19.
Recipient Integrity and Performance Matters, pursuant to which the award term set forth in 2 C.F.R. Part 200, Appendix XII to Part 200 is hereby incorporated by reference.
Governmentwide Requirements for Drug-Free Workplace, 31 C.F.R. Part 20.
New Restrictions on Lobbying, 31 C.F.R. Part 21.
Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. §§ 4601-4655) and implementing regulations.
Generally applicable federal environmental laws and regulations.
Statutes and regulations prohibiting discrimination applicable t this award, include, without limitation, the following:
Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d et seq.) and Treasury’s implementing regulations 31 C.F.R. Part 22, which prohibit discrimination on the basis of race, color, or national origin under programs or activities receiving federal financial assistance.
The Fair Housing Act, Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§ 3601 et seq.), which prohibits discrimination in housing on the basis of race, color, religion, national origin, sex, familial status, or disability; Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of disability under any program or activity receiving federal financial assistance; The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101 et seq.), and Treasury’s implementing regulations at 31 C.F.R. Part 23, which prohibit discrimination on the basis of age in programs or activities receiving federal financial assistance; and Title II of the Americans with Disabilities Act of 1990 as amended (42 U.S.C. §§ 12101 et seq.), which prohibits discrimination on the basis of disability under programs, activities, and services provided or made available by state and local governments or instrumentalities or agencies thereto.
Remedial Actions In the event of Recipient’s noncompliance with section 602 and 603 of the Act, other applicable laws, Treasury’s implementing regulations, guidance, or any reporting or other program requirements, Treasury may impose additional conditions on the receipt of a subsequent tranche of future award funds, if any, or take other available remedies as set forth in 2 C.F.R. § 200.339. In the case of a violation of sections 602(c) or 603(c) of the Act regarding the use of funds, previous payments shall be subject to recoupment as provided in sections 602(e) and 603(e) of the Act.
Hatch Act Recipient agrees to comply, as applicable, with requirements of the Hatch Act (5 U.S.C. §§ 1501-1508 and 7324-7328), which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or in part by this federal assistance.
False Statemen Recipient understands that making false statements or claims in connection with this award is a violation of federal law and may result in criminal, civil, or administrative sanctions, including fines, imprisonment, civil damages and penalties, debarment from participating in federal awards or contracts, and/or any other remedy available by law.
Publications Any publications produced with funds from this award must display the following language: “This project [is being] [was] supported, in whole or in part, by federal award number [enter project FAIN] awarded to by the U.S. Department of the Treasury.” Debts Owed the Federal Government
Any funds paid to Recipient (1) in excess of the amount to which Recipient is finally determined to be authorized to retain under the terms of this award; (2) that are determined by the Treasury Office of Inspector General to have been misused; or (3) that are determined by Treasury to be subject to a repayment obligation pursuant to sections 602(e) and 603(e) of the Act and have not been repaid by Recipient shall constitute a debt to the federal government.
Any debts determined to be owed the federal government must be paid promptly by Recipient. A debt is delinquent if it has not been paid by the date specified in Treasury’s initial written demand for payment, unless other satisfactory arrangements have been made or if the Recipient knowingly or improperly retains funds that are a debt as defined in paragraph 14 (a). Treasury will take any actions available to it to collect such a debt.
Disclaimer
The United States expressly disclaims any and all responsibility or liability to Recipient or third persons for the actions of Recipient or third persons resulting in death, bodily injury, property damages, or any other losses resulting in any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract or subcontract under this award.
The acceptance of this award by Recipient does not in any way establish an agency relationship between the United States and Recipient.
Protections for Whistleblowers
In accordance with 41 U.S.C. § 4712, Recipient may not discharge, demote, or otherwise discriminate against an employee in reprisal for disclosing to any of the list of persons or entities provided below, in formation that the employee reasonably believes is evidence of gross mismanagement of a federal contract or grant, a gross waste of federal funds, an abuse of authority relating to a federal contract or grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal contract (including the competition for or negotiation of a contract) or grant.
The list of persons and entities referenced in the paragraph above includes the following:
A member of Congress or a representative of a committee of Congress; An Inspector General;
The Government Accountability Office;
A Treasury employee responsible for contract or grant oversight or management; An authorized official of the Department of Justice or other law enforcement agency A court or grand jury; or
A management official or other employee of Recipient, contractor, or subcontractor who has the responsibility to investigate, discover, or address misconduct.
Recipient shall inform its employees in writing of the rights and remedies provided under this section, in the predominant native language of the workforce.
Increasing Seat Belt Use in the United States Pursuant to Executive Order 13043, 62 FR 19217 (Apr. 18, 1997), Recipient should encourage its contractors to adopt and enforce on-the-job seat belt policies and programs for their employees when operating company-owned, rented or personally owned vehicles.
Reducing Text Messaging While Driving Pursuant to Executive Order 13513, 74 FR 51225 (Oct. 6, 2009), Recipient should encourage its employees, subrecipients, and contractors to adopt and enforce policies that ban text messaging while driving, and Recipient should establish workplace safety policies to decrease accidents caused by distracted drivers.
EXHIBIT D
REPORTING TERMS AND CONDITIONS
The Department shall submit performance reports about the activities funded under this Agreement. Reports shall provide the necessary information by using the procedures established by Finance for that purpose. Finance will meet with the Department on quarterly basis to discuss performance, unless otherwise determined.
Performance Reports
All monthly reports of finances, expenditures, and performance measures on ARPA-funded projects should be submitted to Finance by the second Friday of each calendar month. Every month, the Department will provide a narrative report on all project activities. Reporting frequency subject to change.
Reporting deadlines prior to the approval of the agreement by the Board of Estimates do not apply. Reporting deadlines after the end of the award term do not apply.
Calendar
Year
Period of Activity
Monthly Report
Due Date
2024
November 1, 2024 – November 30, 2024
December 13, 2024
2024
December 1, 2024 – December 31, 2024
January 10, 2025
2025
January 1, 2025 – January 31, 2025
February 14, 2025
2025
February 1, 2025 – February 28, 2025
March 14, 2025
2025
March 1, 2025 – March 31, 2024
April 11, 2025
2025
April 1, 2025 – April 30, 2025
May 9, 2025
2025
May 1, 2025 – May 31, 2025
June 13, 2025
2025
June 1, 2025 – June 30, 2025
July 11, 2025
2025
July 1, 2025 – July 31, 2025
August 15, 2025
2025
August 1, 2025 – August 31, 2025
September 12, 2025
2025
September 1, 2025 – September 30, 2025
October 10, 2025
2025
October 1, 2025 – October 31, 2025
November 14, 2025
2025
November 1, 2025 – November 30, 2025
December 12, 2025
2026
December 1, 2025 – December 31, 2025
January 9, 2026
2026
January 1, 2026 – January 31, 2026
February 13, 2026
2026
February 1, 2026 – February 28, 2026
March 13, 2026
2026
March 1, 2026 – March 31, 2026
April 10, 2026
2026
April 1, 2026 – April 30, 2026
May 8, 2026
2026
May 1, 2026 – May 31, 2026
June 12, 2026
2025
June 1, 2026 – June 30, 2026
July 10, 2026
2026
July 1, 2026 – July 31, 2206
August 14, 2026
2026
August 1, 2026 – August 31, 2026
September 11, 2206
2026
September 1, 2026 – September 30, 2026
October 9, 2026
2026
October 1, 2026 – October 31, 2026
November 13, 2026
2026
November 1, 2026 – November 30, 2026
December 11, 2026
2026
December 1, 2026 – December 31, 2026
January 8, 2027
* Deadline modified due to a holiday on the second Friday of the month.
Expenditure Category: [LIST EXPENDITURE CATEGORY]
Performance reports shall provide the following information: [LIST PERFORMANCE MEASURES]