RESOLUTION NO. 4881-2024
RESOLUTION OF THE FORT BRAGG CITY COUNCIL APPROVING CONTRACT WITH AKEFF CONSTRUCTION SERVICES, INC. FOR CITY PROJECT PWP-00126; APPROVING BUDGET AMENDMENT 2024/25-05, AUTHORIZING CITY MANAGER TO EXECUTE CONTRACT (AMOUNT NOT TO EXCEED $159,897.00); AND FINDING THE PROJECT EXEMPT FROM CEQA UNDER 14 CCR 15301 WHEREAS, in September 2022, the City Council gave direction to proceed with the purchase of Electric Fleet Vehicles for the Police Department Patrol Division; and WHEREAS, the Police Department, in keeping with the vehicle replacement plan, has since purchased and outfitted five (5) Ford Lightning F-150 fully electric pickup trucks; and WHEREAS, in October 2022, city staff submitted an application to PG&E under their Fleet Program; which includes PG&E covering the cost of installing a new electrical junction box and transformer necessary to upgrade the electrical service to the facility and authorizing a $4,000 per vehicle incentive when combined with a completed EV Station Project; and WHEREAS, on February 13, 2023, the City Council authorized the use of a cooperative purchasing agreement to procure the Charging Stations and Charging switchgear equipment; and WHEREAS, on March 28, 2023, the City contracted with Tall Tree Engineering to prepare plans and specifications for the installation of EV chargers at the Police Department; and WHEREAS, after Council approvals described above, staff began procuring equipment that had extensive lead times on manufacturing and shipping; and WHEREAS, once staff was notified that the final piece of equipment was scheduled to be delivered by the end of the year, staff prepared the formal bid packet; and WHEREAS, in accordance with California Public Contract Code 20164 and other applicable laws, the EV Fleet Charging Station Project, PWP-00126 (the “Project”) was advertised for bid on November 07, 2024; and WHEREAS, two (2) responsive bids were received for the EV Fleet Charging Station Project, one from Fort Bragg Electric with a base bid of $236,926 or $483,468 with alternate and one from Akeff Construction Services, Inc., $159,897.00 (base) or $370,187.00 when the alternate (fencing and gates) was included; and WHEREAS, the lowest quote was received from Akeff Construction Services, Inc. for $159,897.00 to complete the base work; and WHEREAS, staff has confirmed that Akeff Construction Services, Inc. has the proper license, and experience, and meets the requirements to be considered a responsive bidder; and WHEREAS, the project is budgeted in the 2024/2025 Capital Improvement Program for $152,000; and WHEREAS, the base bid from Akeff Construction Services, Inc. leaves a budget shortfall of $7,897, and insufficient funds are available to cover the cost of the fencing.; and WHEREAS, a budget amendment for $11,000 (BA 2024/25-05) is necessary to ensure sufficient funds to complete the proposed work and cover the cost of the building permit; and WHEREAS, based on all the evidence presented, the City Council finds as follows:
The Akeff Construction Services, Inc. proposal meets the requirements of the Project and is considered responsive.
Akeff Construction Services, Inc. has the proper licenses to complete the Project.
NOW, THEREFORE, BE IT RESOLVED that this Project is categorically exempt from CEQA, 14 CCR Section 15301 existing facilities because the charging stations are features being incorporated into the existing parking area which will help reduce greenhouse gas emissions; and BE IT FURTHER RESOLVED that the City Council of the City of Fort Bragg does hereby approve Budget Amendment No. 2024/25-05 (Exhibit A) amending the FY 2024/25 Budget to appropriate $11,000 to cover additional project costs; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Fort Bragg does hereby accept the design plans and specifications of the project (Exhibit B); and BE IT FURTHER RESOLVED that the City Council of the City of Fort Bragg does hereby accept the proposal of Akeff Construction Services, Inc., awarding the contract for the EV Fleet Charging Project and authorizing the City Manager to execute the same (Amount Not to Exceed $159,897.00).
The above and foregoing Resolution was introduced by Councilmember Peters, seconded by Vice Mayor Rafanan, and passed and adopted at a regular meeting of the City Council of the City of Fort Bragg held on the 9th day of December 2024, by the following vote:
AYES: Councilmembers Albin-Smith, Hockett, Peters, Vice Mayor Rafanan, and Mayor Godeke.
NOES: None.
ABSENT: None.
ABSTAIN: None.
RECUSED: None.
Jason Godeke
Mayor
ATTEST:
Amber Lenore Weaver
Acting City Clerk
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