TITLE:
Adopt a Resolution of the Fort Bragg City Council Awarding the C.V. Starr Center HVAC Replacement and Improvements Project, City Project No. PWP-00135, to Kevin M. Sullivan & Associates as the Lowest Responsible Bidder and Authorizing City Manager to Execute a Contract (Amount Not to Exceed $870,000.00) ISSUE:
The C.V. Starr Center HVAC System that serves the natatorium facility is in need of full replacement inclusive of electrical upgrades. A request for proposals for design services for the CV Starr HVAC System Replacement and Improvements project was issued on January 23, 2024, and a contract for design services was awarded to Whitchurch Engineering Inc. on March 11, 2024. A complete set of Plans and Specifications for bid was received on October 1, 2024, and the City of Fort Bragg released a request for bids on October 31, 2024 seeking bids from qualified contractors interested in contracting with the city to provide the C.V. Starr Center with a fully function and optimal HVAC System upgrade. Bids were opened on December 5, 2024, and two (2) bids were received: one from Kevin M. Sullivan & Associates Inc., and one from Dowdle & Sons Mechanical Inc. These bids were reviewed by City Hall staff, and staff recommends Kevin M. Sullivan & Associates Inc. for the project as their bid was responsive, they are qualified to perform the work, and their submittal is within the allotted budget amount. The design contract is being presented for consideration.
ANALYSIS:
The City of Fort Bragg requested bids from qualified Warm-Air Heating, Ventilating and Air-Conditioning Contractors interested in contracting with the City to provide construction services for the CV Starr HVAC Replacement and Improvements Project. The original request for bids was sent to 10 Contractors that service the Fort Bragg area, and hold a valid C-20 Warm-Air Heating, Ventilating, and Air-Conditioning License. The scope of construction services in general includes the replacement of two (2) large roof-top air handler units and associated electrical upgrades, as well as new flashing, louvers and rough carpentry required to deliver a 100% fully functional and optimal HVAC System upgrade. Services will also include all labor, parts, components, materials, and commissioning as further specified in the bid documents provided to bidders. Kevin M. Sullivan & Associates Inc.’s bid came in at $870,000.00. Dowdle & Sons Mechanical Inc.’s bid came in at $1,057,930.00.
RECOMMENDED ACTION:
Adopt the Resolution awarding the Contract for Construction Services to Kevin M. Sullivan & Associates Inc. for the CV Starr Center HVAC Replacement and Improvements Project.
ALTERNATIVE ACTION(S):
Direct staff to select another Contractor for award of the construction contact or let the project out to bid again.
FISCAL IMPACT:
This Project is budgeted for the 2024 Fiscal Year under CV Starr HVAC Air Intake Redesign. The bid for this scope of work came in at 54.36% of the total budget for the CV Starr HVAC Air Intake Re-design Project within the CV Starr Enterprise Fund.
Environmental Analysis:
There are little to no expected greenhouse gas emission increases during the design of the project. The Project is exempt under the California Environmental Quality Act (“CEQA”) and Title 14, the California Code of Regulations (“CEQA Guidelines”), Sections 15301(d) Existing Facilities. This exemption is appropriate because repairs to existing facilities are categorically exempt when rehabilitating deteriorated mechanical equipment (e.g. two rooftop air handler units, controls system, and intake and exhaust system) to meet current standards of public health and safety.
CONSISTENCY:
Completion of this project is consistent with the goal of improving Public Facilities.
IMPLEMENTATION/TIMEFRAMES:
Bids in response to RFP opened – December 5, 2024
Construction Contract Accepted – December 9, 2024
Start Construction – TBD
ATTACHMENTS:
Resolution
Exhibit A - C.V. Starr Drawings
Exhibit B - Contract
NOTIFICATION:
Kevin M. Sullivan & Associates
Dowdle & Sons Mechanical Inc.
AGENDA ITEM NO.
AGENCY: City CouncilMEETING DATE: December 9, 2024DEPARTMENT: Public WorksPRESENTED BY: John SmithEMAIL ADDRESS: [email protected]: City CouncilMEETING DATE: December 9, 2024DEPARTMENT: Public WorksPRESENTED BY: John SmithEMAIL ADDRESS: [email protected] AGENCY: City Council
MEETING DATE: December 9, 2024
DEPARTMENT: Public Works
PRESENTED BY: John Smith
EMAIL ADDRESS: [email protected]
AGENCY: City Council
MEETING DATE: December 9, 2024
DEPARTMENT: Public Works
PRESENTED BY: John Smith
EMAIL ADDRESS: [email protected]
AGENDA ITEM SUMMARY