Agenda packet — Fort Jones City Council, June 12, 2023

i
AGENDA
Regular Meeting
MONDAY June 12, 2023 – 7:00 P.M.
11960 East Street Fort Jones, CA 96032

CALL TO ORDER
Fort Jones Town Council Roll Call:

MEMBERS: Garcia ___________ Banks ___________ Eayrs ___________ Collie-Mason ___________ Lariviere ___________

PLEDGE OF ALLEGIANCE
Led by Mayor

PUBLIC COMMENTS
Discussion items only, no action to be taken. Any person may address the Council at this time upon any subject within the jurisdiction of the Town of Fort Jones; however, any matter that requires action may be referred to staff and/or Committee for a report and recommendation for possible action at a subsequent Council meeting. There is a five (5) minute limit per topic.

WELCOME NEW COUNCIL MEMBER

1. Mayor welcomes new Council Member Alexander Lariviere DISCUSSION/REPORTS/CORRESPONDENCE: NON-ACTION ITEMS
A. Police Department Monthly Report
B. Fire Department Monthly Report
C. Public Works Monthly Report
D. Town Administrator’s Report

CONSENT CALENDAR

2. Items listed on the consent agenda are considered routine and may be enacted in one motion. Any item may be removed for discussion at the request of the Council or the Public. a) Approval of Minutes: Regular Meeting May 8, 2023
b) Ratification of Disbursements: May 1 through 30
ii
c) Review Budget vs. Actual for July 1, 2022 through May 31, 2023 DISCUSSION/REPORTS: ACTION ITEMS

3. Fire Chief Job Description

4. Public Works Director Job Description

5. Public Works Specialist I

6. Salary Schedules

7. Employment Status: Full Time & Part Time Employees

8. Work Schedules

9. Holidays

10. Vacations

11. Insurance Benefits: 457 Plan

12. Sick Leave

13. Fee Schedule for Non-Event Use

14. Fort Jones Library Summer Reading Program

15. National Rural Water Association Per/Poly-Fluoroalkyl Substances Cost Recovery

16. Sewer Bid

STAFF COMMENTS

COUNCIL MEMBER COMMENTS

PUBLIC COMMENTS ON CLOSED SESSION
(This is the time for community members to bring up items they wish to discuss regarding the closed session item only)
ADJOURN TO CLOSED SESSION:

CLOSED SESSION:

Public Employee Appointment pursuant to Section 54954.5(e) of the Government Code Title: Town Clerk/Town Administrator
RETURN TO OPEN SESSION:

REPORT ON CLOSED SESSION: ANY ACTION TAKEN WILL BE REPORTED IN OPEN SESSION

ADJOURNMENT
The next Fort Jones Town Council Meeting is scheduled to be held on July 10, 2023 at 7:00 p.m. iii
The Town of Fort Jones intends to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you need special assistance beyond what is normally provided, the Town will attempt to accommodate you in every reasonable manner.

Individuals who need auxiliary aids or services for effective communication or to participate in programs and services of the Town of Fort Jones are invited to make their needs and preferences known by contacting the Town Hall office, (530) 468-2281, at least 72 hours prior to the meeting. iv
Contents
Reports and Non-Action Items
Police Department Report…………………………………………………………………..…….…..…..….2 Fire Department Report…………………….……………………………………………………….………14 Public Works Department Report…………………………………………..………………………….…..16 Town Administrator Report……………………………………………………………………………..…...18 Consent Calendar
Approval of Minutes: Regular Meeting May 8
th, 2023…………………………………......…………....21
Ratification of Disbursements: May 1-30, 2023……………………………………………..…………...27 Budget Vs. Actual: July 1, 2022-May 31, 2023…………………………...…………………...…………29 Action Items
Fire Chief Job Description…………………………………………………………………..……………...61 Public Works Director Job Description……..……..………………………………………………………64 Public Works Specialist I Job Description…………………..……………………...…………………….67 Salary Schedule………………………………..………………………………...…………………………72 Employment Status: Full Time & Part Time Employees ……..……..…………………………….……76 Work Schedules………………………………………..…………………………………………………...79 Holidays……………………………………………..……………………………………………………….81
Vacations………………………………………………………………..…………………………………...83
Insurance Benefits: 457 Plan ……………………………………………………………………………..85 Sick Leave………………………………………………………………………………………………......87
Fee Schedule for Non-Event Use…………………………………………………………………….......89 Fort Jones Library Summer Reading Program ……………………………..……………………..……91 National Rural Water Association Per/Poly-Fluoroalkyl Substances Cost Recovery…………….....94 Sewer Bid ……………………………………………………………..……………………..……………114
1 REPORTS & CORRESPONDENCE
2 Fort Jones Police Department Monthly Report
June 2023
3 Happy Summer everyone. It appears spring has given way to warmer weather that will be with us for a while. Last month continued to be busy as with previous months and hasn’t shown any signs of slowing down. As the weather continues to warm, we will see activity increase throughout the summer. Many of the upcoming activities we look forward to and will bring visitors to our area. Safety is our main concern throughout the year and the events that are held. We will continue to stay vigilant to make sure everyone can enjoy their summer months without worry. Please contact us if you have any requests or information which will help us in our efforts.

Traffic- With this time of year comes a lot of travel for most and it is our priority that Fort Jones continues to be a traffic safe community. Again, presence is a large part of that as with deterring crime. We will continue our patrol while increasing presence during specific times of high traffic and or events. Recently, we have been issuing numerous warnings and citations when appropriate. It has been a significant increase, so we are hoping word gets around that enforcement of traffic in Ft. Jones is now at the citation stage. For the most part it seems traffic issues in town have gotten better giving us the ability to concentrate on specific more serious traffic issues and locations.

Schools- Our schools are now out for summer break; however, summer school will continue to be in operation. The department has continued to work with the district in any way we can. Several concerns on school campuses have been addressed and mitigated recently in light of individuals trespassing on school grounds. We continue our open communication and partnership with the district in the attempt to make it one of the safest in the country.

Animal Control- While most of our major animal control issues have been rectified, we still have seen a significant increase over the past month with animals at large. Our officers continue to step up and address these issues. Officers also continue to educate everyone in the attempt to help animal owners to come into compliance with local animal ordinances. By doing this it really has diminished our calls for service in regard to animal control issues. We are continuing to educate and take the appropriate actions, if necessary, in the attempt to get everyone into compliance and our animals safe.

Reports/Cases- We are now at approximately 50 written cases for the year which goes to show how busy our department is continuing to be. This is an increase from the previous year, however, a major reduction in crime from our first year of providing law enforcement services to the town of Ft. Jones. Many of these cases are a result of our officers being proactive and includes code enforcement. We will continue to be vigilant and hopefully prevent crime in the process.

Calls for Service- As a reminder with the written reports most of our calls for service including mutual aid requests and responding to EMS/Fire calls come without a written report. We continue to assist other departments in any way we can to help first responders to any crisis. With an increase in criminal activity outside our two towns we have been called upon by outside agencies to assist. These agencies include CHP, Sheriff’s Office, Forest Service, and CAL Fire to name a few.

They also assist us when the need arises. It continues to be a great working partnership we have fostered and will 4 continue to do so in the future. These calls for service will also include safety checks or school functions for example.

These types of calls are important as they prevent crime and help us be on the same page as the community as well as understand what our communities’ needs are.

Ordinance Enforcement- Kelly has continued to close out several code enforcement cases recently, sending several to the District Attorney for review and prosecution. Several of these cases continue to be at the stage for the Town to take appropriate action and follow up. This may include placing a lean on the property or other practices through the Town attorney as you know. We hope the many years of hard work will finally come to a positive conclusion for our town and constituents.

PAL- Pal is going strong with our main program being the Scott Valley Sharks swimming team. This being one of our oldest programs we have seen it develop into a well-rounded program including competitive and recreational components.

We also partnership with the YESS program giving our youth the ability to work and gain experience in land management.

The YESS program will begin shortly after school has ended for the year.

Training- Our officers have attended several training courses recently including DUI investigation, patrol rifle training, and perishable skills to name a few. Especially for our new officers this advanced training and expertise brings specialists to our community providing a safer environment.

Patrol Hours- The past several months has been fairly active, and we will continue to see an uptick in activity as mentioned above. As a reminder the town of Fort Jones receives patrol hours and time in the office stay around 600 hours a month with full staffing. Countless security checks, home checks, and business checks are made daily making sure our community is safe. We have been receiving numerous compliments on how people feel safer and notice a positive change in town. It makes all the hard work worthwhile when we can see and especially hear the difference our officers make in the community. I encourage council to participate in our ride along program to help educated yourselves on the daily activities that occur in our town. Not only is it a great way to see the town from another point of view but it also gives us the ability to establish good relationships with each other. 5 SISKIYOU COUNTY

SHERIFF'S OFFICE
305 BUTTE ST
YREKA, CA 96097
(530) 841-2900

CFS EVENT LIST SEARCH
Agency = %,
CFS Report Date = 05/01/2023 to 06/05/2023,
Primary Unit = ETNA%,
Response Area = 5A

CFS EVENT LIST SEARCH RESULTS

TIME CREATED EVENT NUMBER CASE NUMBER CALL TYPE LOCATION APT FINAL TYPE 05/01/2023 11:03 2305010012 NARC 11911 MAIN ST
05/01/2023 16:48 2305010034 NCRM 111 BUTTE ST A
05/03/2023 10:35 2305030018 5230034 ANIMAL 12079 MAIN ST 05/03/2023 11:31 2305030020 NCRM 11736 MAIN ST
05/03/2023 18:33 2305030039 DP 131 CARLOCK ST
05/04/2023 10:01 2305040023 M 237 BUTTE ST
05/04/2023 14:01 2305040042 VEH STOP MAIN ST/BUTTE ST
05/04/2023 16:48 2305040055 OWAS 11954 MAIN ST
05/05/2023 10:17 2305050007 VEH STOP MAIN ST/STERLING ST 05/06/2023 13:41 2305060021 VEH STOP MAIN ST/BUTTE ST
05/08/2023 10:55 2305080010 M MAIN ST/NEWTON ST

CFS EVENT LIST REPORT
6 05/09/2023 17:15 2305090050 ANIMAL DIGGLES ST/BUTTE ST 05/09/2023 18:00 2305090062 VEH STOP 11300 N HWY 3
05/10/2023 10:15 2305100013 WI 12303 MAIN ST
05/13/2023 11:00 2305130015 4230032 M 11801 NEWTON ST
05/14/2023 09:47 2305140006 VEH STOP MAIN ST/NEWTON ST
05/14/2023 16:32 2305140040 VEH STOP HIGH ST/STERLING ST 05/15/2023 00:29 2305150001 M 400 HIGH ST
05/18/2023 15:03 2305180044 VNDL 11740 MAIN ST
05/18/2023 17:14 2305180053 CIV 13236 DOUGLAS ST
05/19/2023 08:22 2305190011 PTRL 12412 MARBLE VIEW AVE
05/19/2023 11:38 2305190031 VEH STOP MAIN ST/BUTTE ST
05/19/2023 14:19 2305190041 MMIS 243 STERLING ST A
05/19/2023 14:52 2305190044 VEH STOP MAIN ST/ALLISON WAY 05/20/2023 11:45 2305200012 VEH STOP MAIN ST/DOUGLAS ST 05/21/2023 13:14 2305210030 ANIMAL DALE AVE/MATHEWS ST
05/21/2023 16:10 2305210037 AB 11300 N HWY 3
05/21/2023 17:05 2305210042 FLP 356 BRIDGE ST
05/23/2023 12:38 2305230028 WI NEWTON ST/MAIN ST
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TIME CREATED EVENT NUMBER CASE NUMBER CALL TYPE LOCATION APT FINAL TYPE 05/23/2023 14:12 2305230034 ARO 356 BRIDGE ST
05/23/2023 14:32 2305230036 CODE 11931 MAIN ST
7 05/23/2023 15:20 2305230042 5230038 TC 11215 N STATE HIGHWAY 3 05/24/2023 09:34 2305240009 ANIMAL 11501 MATHEWS ST
05/24/2023 11:24 2305240018 DP 11300 N HWY 3
05/24/2023 18:15 2305240052 TC 237 BUTTE ST
05/25/2023 13:32 2305250036 VEH STOP MAIN ST/ALLISON WAY 05/26/2023 00:47 2305260002 DP 101 BUTTE ST 1
05/26/2023 12:17 2305260028 FLP 11946 DIGGLES ST
05/27/2023 09:00 2305270006 ASST 236 STERLING ST
05/27/2023 10:40 2305270014 VEH STOP MAIN ST/CARLOCK ST 05/28/2023 22:14 2305280045 VEH STOP 11300 N HWY 3
05/31/2023 12:55 2305310030 FLP 237 BUTTE ST
05/31/2023 15:22 2305310043 5230044 BURG 24 NEWTON ST
05/31/2023 15:34 2305310045 FLP 11501 MATHEWS ST
06/02/2023 14:27 2306020030 VEH STOP MAIN ST/ALLISON WAY 06/02/2023 18:11 2306020049 5230045 DV 243 STERLING ST A 06/03/2023 11:30 2306030015 DV 236 STERLING ST
06/03/2023 15:38 2306030030 VEH STOP S MERRILL RD/S MAIN ST 06/04/2023 10:47 2306040013 TRSP 809 HIGH ST
06/04/2023 16:46 2306040037 VEH STOP MAIN ST/ALLISON WAY TOTAL CALLS: 50
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SISKIYOU COUNTY

SHERIFF'S OFFICE
305 BUTTE ST
YREKA, CA 96097
(530) 841-2900
8 CFS EVENT LIST SEARCH
Agency = %,
CFS Report Date = 05/01/2023 to 06/05/2023,
Primary Unit = ETNA%,
Response Area = 5B

CFS EVENT LIST SEARCH RESULTS

TIME CREATED EVENT NUMBER CASE NUMBER CALL TYPE LOCATION APT FINAL TYPE 05/09/2023 16:42 2305090047 VEH STOP MAIN ST/GREENVIEW RD 05/09/2023 16:53 2305090049 VEH STOP QUARTZ VALLEY RD/MAIN ST 05/09/2023 18:32 2305090064 DP 6737 N HWY 3
05/22/2023 16:32 2305220039 FLP 222 KELLEMS LN
05/23/2023 14:51 2305230038 FLP 222 KELLEMS LN
TOTAL CALLS: 5
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SISKIYOU COUNTY

SHERIFF'S OFFICE
305 BUTTE ST
YREKA, CA 96097
(530) 841-2900

CFS EVENT LIST SEARCH
Agency = %,
CFS Report Date = 05/01/2023 to 06/05/2023,
Primary Unit = ETNA%, Response Area = 1

CFS EVENT LIST SEARCH RESULTS

TIME CREATED EVENT NUMBER CASE NUMBER CALL TYPE LOCATION APT FINAL TYPE

CFS EVENT LIST REPORT CFS EVENT LIST REPORT
9 05/01/2023 12:25 2305010020 ANIMAL 11300 EASTSIDE RD
05/01/2023 19:01 2305010039 VEH STOP N HWY 3/AIR FORCE WAY 05/02/2023 11:35 2305020012 VEH STOP N HWY 3/HOLZHAUSER LN 05/02/2023 14:00 2305020023 CODE 209 COLLIER LN
05/09/2023 01:06 2305090002 ALARM 11211 N HWY 3
05/10/2023 15:32 2305100026 M MAIN ST/SCOTT RIVER RD
05/12/2023 14:30 2305120036 TC N HWY 3/PATTERSON CREEK RD 05/14/2023 17:48 2305140042 ASST 7712 N HWY 3
05/18/2023 15:41 2305180048 M LIGHTHILL RD/N 3
05/21/2023 19:12 2305210047 FLP 2222 KELLEMS LN
05/25/2023 14:35 2305250042 ASST LIGHTHILL RD/N 3
05/26/2023 10:37 2305260020 VEH STOP MAIN ST/MATHEWS ST 05/26/2023 12:53 2305260030 VEH STOP MAIN ST/MATHEWS ST 05/26/2023 13:19 2305260031 VEH STOP MAIN ST/SCOTT RIVER RD 05/26/2023 15:39 2305260042 TC N HWY 3/MARBLE VIEW AVE
05/27/2023 10:11 2305270011 TC N HWY 3/MARBLE VIEW AVE
05/27/2023 11:37 2305270017 VEH STOP 14000 N HWY 3
05/27/2023 14:02 2305270027 WI 2706 EASTSIDE RD
05/29/2023 16:03 2305290039 M 25 DOUGLAS ST
TOTAL CALLS: 19
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10 SISKIYOU COUNTY

SHERIFF'S OFFICE
305 BUTTE ST
YREKA, CA 96097
(530) 841-2900

CFS EVENT LIST SEARCH
Agency = %,
CFS Report Date = 05/01/2023 to 06/05/2023,
Primary Unit = ETNA%, Response Area = 5

CFS EVENT LIST SEARCH RESULTS

TIME CREATED EVENT NUMBER CASE NUMBER CALL TYPE LOCATION APT FINAL TYPE 05/10/2023 18:04 2305100033 M 12313 S HWY 3
05/11/2023 12:20 2305110025 NCRM 439 ESTHER WARREN RD
05/14/2023 14:05 2305140022 ASST 124 S HWY 3
05/18/2023 13:01 2305180032 VEH STOP 5225 S HWY 3
05/26/2023 19:05 2305260050 CIV 12136 S HWY 3
05/30/2023 12:54 2305300026 M 8112 S HWY 3
05/30/2023 14:27 2305300030 WI 1512 SAWYERS BAR RD
06/01/2023 14:07 2306010034 DRDR SAWYERS RD/CHURCH ST
06/02/2023 08:45 2306020004 CHAB 7617 E CALLAHAN RD
06/02/2023 15:58 2306020034 ASST 9929 S HWY 3
06/04/2023 19:08 2306040040 M 1441 SAWYERS BAR RD
TOTAL CALLS: 11

CFS EVENT LIST REPORT
11 RMS-168 v1.5PRINTED: 6/5/2023 2:00:21 PM BY: 3945 FOR OFFICIAL USE ONLY PAGE 1 of 1

SISKIYOU COUNTY

SHERIFF'S OFFICE
305 BUTTE ST
YREKA, CA 96097
(530) 841-2900

CFS EVENT LIST SEARCH
Agency = %,
CFS Report Date = 05/01/2023 to 06/05/2023,
Primary Unit = ETNA%,
Response Area = 5C

CFS EVENT LIST SEARCH RESULTS

TIME CREATED EVENT NUMBER CASE NUMBER CALL TYPE LOCATION APT FINAL TYPE 05/01/2023 10:56 2305010010 M MAIN ST/ DIGGLES .
05/03/2023 09:06 2305030012 OWAS ETNA CITY PARK
05/05/2023 08:57 2305050004 4230029 M 220 COLLIER WAY
05/06/2023 10:40 2305060011 VEH STOP MAIN ST/MATHEWS ST 05/07/2023 18:27 2305070033 M 815 BRYAN ST
05/08/2023 10:02 2305080007 VEH STOP 504 MAIN ST .
05/09/2023 14:11 2305090041 TC 15 TELCO WY
05/09/2023 16:04 2305090046 NARC 900 CALLAHAN WAY 1
05/09/2023 17:15 2305090051 ANIMAL HOWELL AVE/CHURCH ST 05/09/2023 20:01 2305090073 4230030 VEH STOP SAWYERS BAR 05/13/2023 12:14 2305130020 VEH STOP 00 MAIN ST

CFS EVENT LIST REPORT
12 05/13/2023 15:52 2305130034 OWAS OAK ST/DIGGLES ST
05/14/2023 15:09 2305140035 VEH STOP N HWY 3/SCOTT VALLEY RD 05/14/2023 21:36 2305140051 DP 209 COLLIER WAY
05/15/2023 13:11 2305150036 OWAS 110 INDUSTRIAL PKY
05/17/2023 12:17 2305170025 OWAV 000 ISLAND RD
05/17/2023 13:21 2305170031 FLP 711 HOWELL AVE
05/17/2023 17:40 2305170055 FLP 104 SCOTT ST
05/18/2023 11:32 2305180024 SCHOOL 400 HOWELL AVE
05/18/2023 12:46 2305180029 M 937 CALLAHAN WAY
05/18/2023 12:58 2305180031 M 155 DIGGLES ST .
05/18/2023 14:30 2305180040 VEH STOP COLLIER WAY/MAIN ST 05/19/2023 08:21 2305190010 FLP 857 VERNON ST
05/19/2023 09:18 2305190015 ANIMAL 857 HIGHLAND ST
05/19/2023 10:22 2305190021 TRSP ETNA CITY PARK
05/19/2023 15:52 2305190051 MMIS OAK ST/DIGGLES ST
05/20/2023 17:21 2305200032 ANIMAL 331 COLLIER WAY
05/21/2023 12:14 2305210023 M OAK ST/DIGGLES ST
05/21/2023 12:44 2305210026 M 342 WOODLAND ST
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TIME CREATED EVENT NUMBER CASE NUMBER CALL TYPE LOCATION APT FINAL TYPE 05/22/2023 07:26 2305220005 ANIMAL FORT JONES EL
05/23/2023 11:42 2305230022 NCRM 155 DIGGLES ST .
13 05/23/2023 11:43 2305230023 NCRM 155 DIGGLES ST .
05/23/2023 11:43 2305230024 NCRM 155 DIGGLES ST .
05/23/2023 11:48 2305230025 M 155 DIGGLES ST .
05/23/2023 12:54 2305230029 NCRM 112 MAIN ST
05/25/2023 11:34 2305250024 VEH STOP COLLIER WAY/MAIN ST 05/26/2023 22:13 2305260059 ALARM 510 COLLIER WAY
05/27/2023 13:34 2305270025 VEH STOP DIGGLES ST/OAK ST
05/27/2023 22:23 2305270049 VEH STOP DIGGLES ST/WAGNER WAY 05/28/2023 22:34 2305280046 TC 41.457410, -122.892410
05/31/2023 08:36 2305310014 4230039 ANIMAL 514 WOODLAND ST 05/31/2023 11:43 2305310026 FLP 15 TELCO WY
06/01/2023 09:35 2306010013 SCHOOL 400 HOWELL AVE
06/05/2023 09:40 2306050019 M 723 MAIN ST
TOTAL CALLS: 44
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June 2023
15 To City Council,
The Fire Department responded to 43 calls for service in the month of May. Members participated in 25 hours of scheduled training, numerous hours of online training and several specialized classes out of the area. The Fire Department has responded to 182 calls year to date.

May 2023 Calls
We held our annual joint agency MCI drill. We had participation from Fort Jones Fire, Etna Fire, Scott Valley Fire, CalFire, Etna Ambulance, Etna Police Department, Siskiyou County Sheriff’s Office, and CHP.

We had lots of positive feedback and fulfilled several state required annual training needs.

I attended an instructor 2 class in Roseville. Once I complete the task book for it, I will be able to start teaching and issuing certifications for a selection of basic State Fire classes. At that point I will be able to start the process of teaching more advanced classes. This will enable us to do more in house vs paying to send our firefighters elsewhere for these classes.

Call Type City Limits Out of City
MEDICAL AID 13 22
PUBLIC ASST. 1 2
TRAFFIC ACCIDENT 0 1
CANCELLED 0 2
POSSIBLE ILLEGAL BURN 1 0
POSSIBLE LIGHTING FIRE 0 1
Total 15 28
Chief Joseph Hess
Po Box 597
31 Newton Street
Fort Jones CA, 96032
Station Phone (530)468-2261
E-Mail- [email protected]
Fort Jones Fire Department
16 Fort Jones Public Works Department Monthly Report
June 2023
17 Water- The month of May we read all of the meters. We noticed an uptick in the amount of water being pumped by The Towns well. Everett completed the monthly drought reporting. We exercised some of the Towns gate valves. We worked with the office with shut offs for non-payment. Everett is going to school at CRWA every week. Everett sat for his D2 state examination and passed. He is waiting to receive his D2 license from the State. Everett met with Ryan Mitchell, from the State Water Board Division of Financial Assistance, Paul Rueter from PACE engineering, Adam, and Sandra to change the scope of work on the water improvement planning project to include a water rate study. Paul Rueter from PACE is currently working on the water rate study for The Town. We also discussed the water meter replacement project, and reimbursement for some of the soft cost to the Town for this project.

Wastewater- Everett met with Daniel Alvarado, Community Programs Specialist, from the USDA to learn more about the grant process for sewer collection systems.

Unfortunately, The Town is not able to apply for any USDA grants right now because of our lapsed account with SAM.gov. The office is currently working on getting The Towns account, as well as the Fire Departments account back up and running again. Everett looked into creating a new FAAST account that will be used to apply for a CWSRF grant to replace sections of our sewer system, relocate parts of our sewer system, and map the Town of Fort Jones sewer system. We solicited bids to replace about 80 feet of sewer main on Marbleview. We received and opened the bid. We notified the Town Administrator of the bid and were told to go ahead and hire RB Aldrich Construction to replace the 80 feet of clay sewer main with new plastic pipe. We assisted RB Aldrich in the construction.

Parks- In the month of May the Public Works department has been busy keeping all of the parks mowed. We have fixed some sprinklers at Walker Fields. We replaced a broken drive belt on the John Deere mower. We serviced the John Deere mower. We sprayed Walker Fields, the Exercise Park and the Horseshoe Park to help keep the weeds down. We picked up all of the trash left by park goers daily. We programmed the Towns sprinkler systems to run in the middle of the night. We fixed a malfunctioning urinal as well as an electrical issue at Walker Fields. We adjusted/replaced some of the sprinklers.

Roads- We mowed and used the weed eater along the sides of roads in numerous locations including, but not limited to, Scott River Road, Hwy 3, the two bridges in Town, Mathews Street, Oakmill Drive, High Street, Sterling Street, East Street, Allison Way, Butte Street, and Marbleview to make the Town more fire resilient and esthetically pleasing. We sprayed for weeds on Main Street. We serviced the dump truck, changed the oil, greased, ect. We removed a dead deer and a cat from Hwy 3 and disposed of them properly.
18 Fort Jones Town Administrator Monthly Report
June 2023
[VERBAL]
19 CONSENT CALENDAR
20 APPROVAL OF MINUTES
21 Fort Jones City Council
Special Meeting
May 8, 2023
I, Rachel Agron, City Clerk for the Town of Fort Jones, hereby certify that the agenda for the May 8, 2023 Special Meeting of the City Council was posted at City Hall near the door of the City Council Chambers, at Ray's Food Place, at Scott Valley Family Resource Center, at the Post Office, Outside Ace Hardware and on the City’s website, www.fortjonesca.org on May 5th, 2023
I declare under the penalty of perjury that the foregoing is true and correct.

Rachel Agron, City Clerk
ROLL Call
The regular meeting of the Fort Jones City Council was called to order in person by Mayor Mercedes Garcia at 7:02pm. In addition to Mayor Mercedes Garcia, Council Members present were Kathye Banks, Mark Eayrs, and Julia Collie-Mason.

Also present: City Clerk Rachel Agron, Interim City Administrator Adam Cox, Public Works Supervisor Everett Hullquist, Fire Chief Joseph Hess, and Police Chief Josh Short.

Mayor Garcia led the flag salute.

PUBLIC COMMENTS:

Jamie Shearer requests a variance to apply for a permit for the 5’ fence in front of his house.

Mercedes Garcia directs Adam Cox to put the item on the June Agenda and to research issuing this type of variance.

Dawn Schott of the Fort Jones Volunteer Fire Department expresses disappointment that the Fire Chief’s job description and salary schedule did not appear on the agenda for the May Council Meeting in spite of Mayor Garcia’s directions at the April meeting. Mercedes directs Adam to put the Fire Chief’s job description and salary schedule on the June agenda.

Kevin Hullquist asks about the status of the 2019-2021 audit. Mercedes Garcia responds that there has been no audit since 2018 and that a new audit is underway. Adam Cox expands that the Town is in the pre-audit process of preparing documents for the auditor. 22 Dustin Wales of the Fort Jones Volunteer Fire Department urges the Council to raise the Fire Chief’s pay.

Madeleine Ayers inquires about the Town’s weed spray suggests that the Town use something not harmful to bees.

SELECTION OF NEW COUNCIL MEMBER

1. Review letters of interest for vacant Council seat and approve selection by majority vote.

2. Administer Oath of Office
David Barnes submits a letter of interest. David Barnes and Alexander LaRiviere both address the Council, expressing interest in the Council seat.

The Council schedules a special meeting to select a new Council Member. The meeting is ultimately scheduled for May 16th at 6:00pm.

DISCUSSION / REPORTS / CORRESPONDENCE: NON-ACTION ITEMS:

A. Police Department Monthly Report: The written report appears in the May Council Packet.

Police Chief Josh Short gives verbal report. Loose dogs continue to be a problem. Several of the repeat offenders have been transferred and are no longer in the community. The Department recently dealt with a mountain lion that was eating local pets.

B. Fire Department Monthly Report: The written report appears in the May Council Packet.

Fire Chief Joseph Hess provides a verbal report. April was a slow month, allowing for joint trainings with the Etna Fire Department and Scott Valley Fire in preparation for the summer.

The Fort Jones Fire Department received positive feedback about the joint trainings. Mark Eayrs asks about the mutual aid agreements between the local fire organizations. Joseph Hess reports that everything has been signed.

C. Public Works Monthly Report: The written report appears in the May Council Packet.

Kathye Banks notes that she has located the city limits/population sign.

D. Economic Development Report: The written report appears in the May Council Packet. The next Economic Development Committee Meeting is scheduled for May 9th. The Committee is expecting a guest to join remotely from the Rural Community Assistance Corporation to talk about hazard mitigation and housing.

E. City Administrator’s Report: Adam Cox gave a verbal report. April was a very busy month.

The pre-audit has begun. After gathering the documents requested by Charlie Pillon, the preauditor, it was discovered that Charlie didn’t ask enough questions (this is his first year auditing the Town). Down the road, the State Department of Water Resources will want to see the Town’s most recent three audits in order to move forward with construction loans. The size of the Town’s program qualifies it for an expedited construction process, but the state of the audits nullifies that eligibility. It will take between 18 months and several years to complete the audit, and another two years after that to obtain the construction grant. These projects are being held, not cancelled. The Town can still do months of planning work before the projects go on hold.

The Town will proceed as far as possible into the construction grant process before the state stops us. Rachel Agron will be leaving in June and her position will be posted in the next couple of days. The Town has a lot of old clay pipes that are beginning to fail, some of them under Hwy 3. Adam Cox is going through ordinances to see whether rules have been established for unusual cases (such as a water meter that is across the highway from the home it services). 23 Work on the Housing Element is ongoing. There is a closed session scheduled for later in the evening to discuss code enforcement. The Town has issued several minor building permits in the last few months. Adam Cox will begin compiling monthly or quarterly reports on these types of permits. Staff has collected as many cross connections surveys as they can and the Town will be moving forward with disconnections to get the remaining few surveys. Most accounts respond the same day when disconnected. The cross connection control survey process is creating an opportunity to refine the water system’s contact information for customers. The Town is enforcing past due account penalties and setting up payment plans. There is a particular issue with rental units. In the future, the Town may need to require the property owner to receive a duplicate bill each month so that they know if the tenant isn’t paying. Mercedes Garcia asks Adam Cox to look into Tom Jopson’s building permit. Kathye Banks asks if Adam Cox has heard back from the County Library people. Adam Cox reports that he has left the librarian a message.

CONSENT CALENDAR:

Items listed on the consent agenda are considered routine and may be enacted in one motion.

Any item may be removed for discussion at the request of the Council or the Public.

3. a) Approval of Minutes: Regular Meeting April 10, 2023 b) Ratification of Disbursements: April 1 through 30
c) Review Budget vs. Actual for July 1, 2022 through April 30, 2023 Julia notes that Elmar requested that a dead end sign be placed Oak Mill Dr.

Moves: mark (with amendment)
Seconds: Julia

Aye: all
No:

DISCUSSION / REPORTS: ACTION ITEMS:

4. CALWARN
Moves: Mark moves to join
Seconds: julia

Aye: All
No:

5. Golf Cart Surplus
Moves: Julia moves to transfer them to surplus
Seconds: mark

Aye: All
No:

6. Fire Department Portal
Moves: Mark moves to adopt reso 1121
Seconds: Kathye

Aye: Mark, Kathye, Mercedes
No:

Julia Abstains (she’s a member of the fire dept)
24 7. Fire Department Fire Lanes
Moves: Mark moves to adopt reso 1122
Seconds: Kathye seconds

Aye: Mark, Kathye, Mercedes
No:

Julia abstains

8. Public Works Director Job Description
Moves: mark moves to table until the next regular meeting for revisions Seconds: Julia

Aye: mark, Julia, kathye, mercedes
No:

9. City Clerk Job Description
Kathye wants a timeframe for the certified municipal clerk cert requirement Moves: Mark moves to table until the special meeting on the 15th so Adam can make revisions.

Seconds: Julia

Aye: all
No:

10. City Caretaker Job Description
Moves: Mark moves to table until the next regular meeting so Adam can make the proposed revisions.

Seconds: Julia

Aye: All
No:

11. 457 Plan
Adam Cox recommends that the Council table items 11-16 until the next regular meeting.

Kathye Banks moves to table items 11-16 until the next regular meeting so that the correct documents can be included. Mark Eayrs seconds.

Aye: Mark Eayrs, Julia Collie-Mason, Kathye Banks, Mercedes Garcia No: None
The motion passes.

12. Fee Schedule for Non-Event Use
Julia Collie-Mason moves to table the fee schedule until the next regular meeting so that the Council can determine a definition of “non-profit” and “public agency.” Mark Eayrs seconds.

Aye: Mark Eayrs, Julia Collie-Mason, Kathye Banks, Mercedes Garcia No: None
The motion passes.

13. Waiver and Release of Liability
Kathye Banks moves to approve the Waiver and Release of Liability for the pickleball group.

Julia Collie-Mason seconds.

Aye: Mark Eayrs, Julia Collie-Mason, Kathye Banks, Mercedes Garcia 25 No: None
The motion passes.

STAFF COMMENTS:

Everett Hullquist notes that he has been operating under the understanding that it’s appropriate to drive the flusher truck within city limits during an emergency.

COUNCIL MEMBER COMMENTS:

Mark Eayrs thanks everyone for attending and participating.

PUBLIC COMMENTS ON CLOSED SESSION: (This is the time for community members to bring up items they wish to discuss regarding the closed session item only) Everett Hullquist notes that the sewer line that has been having issues passes by the motel, and that disconnecting the sewer there would make the problem easier to address. He asks whether we have an easement to go on the property. Adam Cox offers to investigate. Josh Short notes that the Town can request an inspection through code enforcement.

ADJOURN TO CLOSED SESSION:

The Council adjourned to closed session at 9:16pm.

CLOSED SESSION:

The Council met pursuant to Government Code §54956.9 to consult with legal counsel regarding the ongoing litigation with Mr. Pinassi.

RETURN TO OPEN SESSION:

The Council returned to open session at 9:40pm.

REPORT ON CLOSED SESSION: ANY ACTION TAKEN WILL BE REPORTED IN OPEN

SESSION
No action was taken.

ADJOURNMENT: The meeting was adjourned at 9:41pm. The next Regular City Council Meeting is scheduled to be held on June 12, 2023 at 7:00 p.m.

Attest:
_____________________________________________
Rachel Agron, City Clerk
Approved:
_____________________________________________
Mayor Mercedes Garcia
26 DISBURSEMENTS
27 28
Year To Date Budget Vs. Actual and Profit & Loss
29 Income
1I - General Government Income
4099 - Property Taxes
Slater Fire Prop Tax 342.00
4100 - Secured Current 100,127.51 117,333.33 -17,205.82 85.34% 4101 - Unsecured Current 4,294.03 3,666.67 627.36 117.11% 4102 - Unsecured Delinquent 30.86
4106- Supp Int 2.62
4108- Supp Del 145.13
4507 - Homeowner Alloc 1,519.15 1,100.00 419.15 138.11% 4508 - VLF Net 90,271.20 59,583.33 30,687.87 151.5%
4512 - Off Highway Vehicle Tax 0.00 1,008.33 -1,008.33 0.0% 4514- Unsec Interest 2.62
4516- Sup Current 1,661.89 1,100.00 561.89 151.08%
4518 - CA Fish& Game PILT 0.00 73.33 -73.33 0.0%
Total 4099 - Property Taxes 198,397.01 183,864.99 14,532.02 107.9% 4111 - Sales Tax 220,689.39 265,833.33 -45,143.94 83.02% 4214 - Land Use 100.00 137.50 -37.50 72.73%
4215e - Tax Allocation - Parks 0.00 112,291.67 -112,291.67 0.0% 4216 - Franchises 7,720.14 6,875.00 845.14 112.29%
4218 - Business License 6,378.03 5,500.00 878.03 115.96% 4301- Fees Booking 0.00 36.67 -36.67 0.0%
4302- Fees Collection Cost -5.25 -41.25 36.00 12.73%
4303 - Vehicle Fees 54.91 91.67 -36.76 59.9%
4400 - Rent 5,875.00 3,666.67 2,208.33 160.23%
30 4410 - Interest General Fund 18.33
4730 - Miscellaneous 8,831.02 27.50 8,803.52 32,112.8%
Transfer In - Admin 0.00 373,780.92 -373,780.92 0.0%
Transfer Out - Tax Allocation 0.00 449,166.67 -449,166.67 0.0% Total 1I - General Government
Income 2I - Public Safety Income
2a - Law Enforcement
448,058.58 1,401,231.34 -953,172.76 31.98%
4111- Growth Alloc 127.21 45,833.33 -45,706.12 0.28%
4112 - COPS Allocation 165,271.27 91,666.67 73,604.60 180.3% 4116 - Prop172 4,395.87 1,145.83 3,250.04 383.64%
4117 - Tax Allocation - Law Enf
Animal Control

0.00 67,375.00 -67,375.00 0.0%
4230 - Dog Licenses
Total Animal Control
Total 2a - Law Enforcement
2b - Fire Protection
170,124.35 206,020.83 -35,896.48 82.58%
4740 - Fire Dept. 31,165.90 2,200.00 28,965.90 1,416.63% 4741 - Tax Allocation - Fire 0.00 112,291.67 -112,291.67 0.0% 4750 - Strike Team Income 145,152.88 320,833.33 -175,680.45 45.24% Total 2b - Fire Protection 176,318.78 435,325.00 -259,006.22 40.5% Total 2I - Public Safety
Income 3I - Public Works
Income
3a - Streets Income
346,443.13 641,345.83 -294,902.70 54.02%
4499 - Gas Tax 2103 5,007.25 4,583.33 423.92 109.25%
4500 - Gas Tax 2106 7,201.34 5,500.00 1,701.34 130.93%
4501 - Gas Tax 2107 4,851.05 3,666.67 1,184.38 132.3%
330.00
330.00
31 4502 - Gas Tax 2107.5 1,000.00 916.67 83.33 109.09%
4503 - Gas Tax 2105 3,571.93 3,666.67 -94.74 97.42%
4530 - Local Transportation 8,795.55 3,666.67 5,128.88 239.88% 4534-Prop 42 TCRF 0.00 733.33 -733.33 0.0%
4538-Vehicle License Fee 711.21 366.67 344.54 193.97%
4540 - Tax Allocation - Roads 0.00 67,375.00 -67,375.00 0.0% SB1 8,796.31 6,416.67 2,379.64 137.09%
Total 3b - Sewer Income
3c - Water Income
136,885.60 133,833.33 3,052.27 102.28%
4810 - Water Revenue 143,311.23 128,333.33 14,977.90 111.67% 4812 - Bulk Water Sales 415.00
4815 - Tax Allocation - Water 0.00 22,458.33 -22,458.33 0.0% 4820 - Water Interest 42.46
4830 - Water Connections 500.00 275.00 225.00 181.82%
4840 - Gretchen Acres Assess 2,751.38 2,750.00 1.38 100.05% 3c - Water Income - Other 6,457.64
32 Total 3c - Water Income 153,477.71 153,816.66 -338.95 99.78% Total 3I - Public Works Income
5I - American Rescue Plan Act
330,297.95 384,541.67 -54,243.72 85.89%
4915 - ARPA Income 83,712.28
33 Total 5I - American Rescue Plan Act 83,712.28
34 4900 - CBDG Interest 11,718.35
4901 - SCORE Reimbursement 1,872.00
4903 - Library Reimbursement 9,686.35 7,791.67 1,894.68 124.32% 4904 - SWRCB Reimbursemernt 15,220.00
4911 Coronavirus Relief Fund -514.80
4950-Housing Interest 1,826.00
Housing Interest 18,191.38
Total Income 1,266,511.22 2,434,910.51 -1,168,399.29 52.02% Gross Profit
Expense
1E- General Government Expense
1,266,511.22 2,434,910.51 -1,168,399.29 52.02%
2285 - IT Services 14,943.44 11,916.67 3,026.77 125.4%
35 Total 3a - Streets Income
3b - Sewer Income
39,934.64 96,891.68 -56,957.04 41.22%
4210 - Tax Allocation - Sewer 0.00 67,375.00 -67,375.00 0.0% 4212 - Sewer Revenue 124,835.68 66,000.00 58,835.68 189.15% 4213 - Connections & Fees 7,500.00 458.33 7,041.67 1,636.38% 3b - Sewer Income - Other 4,549.92
5100- Council/Election 1,261.59 3,666.67 -2,405.08 34.41% 5110- Mayor Payroll 1,980.00 2,291.67 -311.67 86.4%
5210- Clerk Payroll 3,800.00 3,300.00 500.00 115.15%
5220-
Supp\USPO\Petty 5400
- Professional Fees
4,369.06 3,666.67 702.39 119.16%
5401 - Legal Fees 23,290.05 32,665.42 -9,375.37 71.3%
5402 - Accounting Fees 8,358.75 10,083.33 -1,724.58 82.9% 5403 - Consulting Fees 83,540.20 68,750.00 14,790.20 121.51% 5404 - Engineering Fees - Annex 0.00 28,875.00 -28,875.00 0.0% 5405 - Reimbursed Expenses 2,001.20 2,750.00 -748.80 72.77% Total 5400 - Professional Fees
5500- Planning
117,190.20 143,123.75 -25,933.55 81.88%
5502 - City Promotion 4,501.63 9,166.67 -4,665.04 49.11% 5501 - Economic Development 3,750.03 6,233.33 -2,483.30 60.16% 5500- Planning - Other 1,500.00 458.33 1,041.67 327.28% Total 5500- Planning 9,751.66 15,858.33 -6,106.67 61.49% 5550- Library Payroll 9,739.00 7,700.00 2,039.00 126.48% 5555 - Admin Payroll 62,322.99 97,865.17 -35,542.18 63.68% 36 5600- Misc. 2,322.26 366.67 1,955.59 633.34%
5700- Publication 0.00 458.33 -458.33 0.0%
5705 - Dues and Subscriptions 2,390.15 916.67 1,473.48 260.74% 6205- Health Insurance
6300- Insurance
12,586.86 15,583.33 -2,996.47 80.77%
6204- Workers Compensation 6,395.42 9,991.67 -3,596.25 64.01% 6303- Liability Insurance 3,578.97 4,246.92 -667.95 84.27% 6304 -Property Insurance 0.00 1,854.42 -1,854.42 0.0%
6305 - Crime Incurance 29.45 137.50 -108.05 21.42%
6300- Insurance - Other 0.00 1,466.67 -1,466.67 0.0%
Total 6300- Insurance 10,003.84 17,697.18 -7,693.34 56.53% 6301- Insurance Expense 0.00 229.17 -229.17 0.0%
6400- Property Tax 341.90 880.00 -538.10 38.85%
6406- 98 Bank Charge
9150-City Hall Expenses
558.00
1-012 - City Hall Power 4,066.10 4,445.83 -379.73 91.46% 133000- City Hall water 344.23 275.00 69.23 125.18%
2281- City Hall Phone 0.00 1,833.33 -1,833.33 0.0%
6601-Library Expense 0.00 458.33 -458.33 0.0%
9154 - Disposal 2 yd Bin 1,699.00 2,750.00 -1,051.00 61.78% 9155 - Equipment Finance 3,566.23 3,300.00 266.23 108.07% 9150-City Hall Expenses - Other 563.85
Total 9150-City Hall Expenses 10,239.41 13,062.49 -2,823.08 78.39% 9152- Propane 14,116.17 11,000.00 3,116.17 128.33%
1E- General Government Expense - Other 1,607.64
Total 1E- General Government Expense 279,524.17 349,582.77 -70,058.60 79.96% 37 2E- Public Safety Expense
2EA- Law Enforcement Expense
7120 - Admin Allocation - Law E 0.00 37,378.00 -37,378.00 0.0% 7125 - Law Enforcement Services 158,181.00 136,634.67 21,546.33 115.77% 7135- Police Maintenance 4,000.00 7,333.33 -3,333.33 54.55% 7145- Dispatch 5,125.00 9,395.83 -4,270.83 54.55%
7181 - Law Enforcement Phones 1,839.17 2,200.00 -360.83 83.6% 2EA- Law Enforcement Expense - Other 37.21
Total 2EA- Law Enforcement Expense
2EB- Fire Department Expense
169,182.38 192,941.83 -23,759.45 87.69%
7515 - FD Sleeper Grocery 1,035.79
7532 - FF Training 1,399.00 1,375.00 24.00 101.75%
Crime Insurance 53.52
7550 - Misc Expense _ Fire Dept 3,639.19 275.00 3,364.19 1,323.34% 6310- Property Insurance 741.01 1,466.67 -725.66 50.52% 7500 - Admin Allocation - Fire 0.00 93,445.00 -93,445.00 0.0% 7505 - Liability Insurance 3,932.38 4,950.00 -1,017.62 79.44% 7506 - Work Comp Insurance 7,032.72 18,333.33 -11,300.61 38.36% 7507 - Auto Insurance 5,346.85 14,666.67 -9,319.82 36.46% 7510- Fire Dept Payroll 28,615.44 28,416.67 198.77 100.7% 7511- Firefighter Physicals 0.00 91.67 -91.67 0.0%
7512 - Live Scan 0.00 183.33 -183.33 0.0%
7513 - Calls & Meetings 12,049.62 8,250.00 3,799.62 146.06% 7520- Fire Dept Supl & Mtnce 45,223.85 21,083.33 24,140.52 214.5% 7525- Pub Safety Fuel & Oil
7540- Fire Dept. Utilities
10,909.38 8,250.00 2,659.38 132.24%
1-001- Fire Dept. Power Bill 4,029.41 3,666.67 362.74 109.89% 2261- Fire Dept. Phone 4,168.47 3,941.67 226.80 105.75% 38 2262 - Disposal 1,699.00 916.67 782.33 185.35%
7541- Propane 524.21 183.33 340.88 285.94%
Total 7540- Fire Dept. Utilities 10,421.09 8,708.34 1,712.75 119.67% 2EB- Fire Department Expense - Other 1,465.40
Crime Insurance

6.58 1-000 - Street Lights
02 HPSV Lights 491.07 550.00 -58.93 89.29%
02 HPSV Metal Lights 231.73 91.67 140.06 252.79%
10 HPSV Wood Lights 3,059.08 3,208.33 -149.25 95.35%
11 HPSV Lights 1,274.36 458.33 816.03 278.04%
72 HPSV Lights 10,279.10 11,000.00 -720.90 93.45%
Total 2EB- Fire Department Expense
2EC - Strike Team Expenses
131,865.24 209,495.01 -77,629.77 62.94%
7514 Seasonal FF Payroll 24,900.00 18,600.00 6,300.00 133.87% Crime Insurance 53.52
6311 - Property Insurance 743.19
7502 - Auto Insurance 5,346.85
7505b - Liability Insurance 3,932.09
7506b - Workers Comp Ins 7,032.72
7513 Fleet Maintenance - Strike 19,938.76 22,000.00 -2,061.24 90.63% 7515 - Strike Team Payroll 64,878.03 154,000.00 -89,121.97 42.13% Total 2EC - Strike Team Expenses 126,825.16 194,600.00 -67,774.84 65.17% Total 2E- Public Safety
Expense 3E- Public Works
Expense
3EA- Streets
427,872.78 597,036.84 -169,164.06 71.67%
8505 - Clothes Allowance 0.00 22.92 -22.92 0.0%
39 Total 1-000 - Street Lights 15,335.34 15,308.33 27.01 100.18% 6306- Property Insurance 0.00 366.67 -366.67 0.0%
8110 - Admin Allocation - Stree
8120- Street Mtnce/Utilities

0.00 56,067.00 -56,067.00 0.0%
1-005 - Barn Power 1,828.57 1,833.33 -4.76 99.74%
1-006 Barn Maintenance 786.62
1-007 - Phone Bill
8121- Street Maintenance
962.60 1,100.00 -137.40 87.51%
8126- LTC 0.00 91.67 -91.67 0.0%
8127- STIP Project - Consulting 3,482.75
8121- Street Maintenance - Other 1,261.47
Total 8130- Equipment Maintenance 4,801.50 5,041.66 -240.16 95.24% 8136 -Auto Insurance 0.00 550.00 -550.00 0.0%
8137- Mobile Equip 148.45
8199- Road Payroll 15,497.00 9,771.67 5,725.33 158.59%
8200- Major Street Const. 1,431.75
8250 - Street Engineering 0.00 916.67 -916.67 0.0%
8509 - Liability Insurance 414.34 733.33 -318.99 56.5%
8511 - Work Comp Insurance 764.44 1,375.00 -610.56 55.6% Total 3EA- Streets 46,819.41 93,178.25 -46,358.84 50.25% 40 Total 8121- Street Maintenance
4,744.22 8120- Street
Mtnce/Utilities - Other 98.00
Total 8120- Street Mtnce/Utilities
8130- Equipment Maintenance
8,420.01 3,025.00 5,395.01 278.35%
8131- Fuel & Oil 0.00 1,833.33 -1,833.33 0.0%
8132- Repairs 0.00 1,833.33 -1,833.33 0.0%
8133- Parts & Supplies 4,801.50 458.33 4,343.17 1,047.61% 8135- Roads 0.00 916.67 -916.67 0.0%
Total 3E- Public Works Expense
3EB- Sewer Expense
46,819.41 93,178.25 -46,358.84 50.25%
8545 - Clothes Allowance 0.00 22.92 -22.92 0.0%
Crime Insurance 4.58
6308-Property Insurance 983.86 595.83 388.03 165.12%
8505 - Admin Allocation - Sewe 0.00 77,322.67 -77,322.67 0.0% 8510- Sewer Payroll
8520- Sewer Expenses
9,213.50 15,015.00 -5,801.50 61.36%
1-015 - Sewer Power bill 294.13 183.33 110.80 160.44%
1-019 bbp sewer 161.68 275.00 -113.32 58.79%
8521- Sewer Rep & Mtnce 1,017.09 1,833.33 -816.24 55.48% 8527 Fuel-Oil 0.00 458.33 -458.33 0.0%

91.67 4,652.55
41 Total 1-000 - Water Power 12,434.12 13,750.00-1,315.88 90.43% 42 8553- Auro Insurance
631.76 595.83 35.93
106.03%
Total 8520- Sewer Expenses 2,104.66 3,345.82 -1,241.16 62.9% 8522 - Waste Water Monitoring 10,024.48 4,583.33 5,441.15 218.72% 8530- Sewer Supplies 115.46 916.67 -801.21 12.6%
8535-Office 375.00
8540- State Fees 28,140.00 19,250.00 8,890.00 146.18%
8549- Mobile Equip. 148.45 91.67 56.78 161.94%
8550 - Liability Insurance 552.81 733.33 -180.52 75.38% 8551 - Work Comp Insurance 1,019.91 1,833.33 -813.42 55.63% 8552 - Training 340.00 275.00 65.00 123.64%
Sewer Testing 304.51 1,833.33 -1,528.82 16.61%
Total 3EB- Sewer Expense
3EC- Water Expense
53,327.22 125,818.90 -72,491.68 42.38%
8618 - Clothes Allowance 0.00 22.92 -22.92 0.0%
Crime Insurance 4.58
6307-Property Insurance 3,453.90 1,558.33 1,895.57 221.64% 8605 - Allocate Admin - Water 0.00 74,756.00 -74,756.00 0.0% 8609- Water Training 4,240.69 458.33 3,782.36 925.25%
1-001 - Water Phones
468-2598 2,539.12 2,291.67 247.45 110.8%
468-5864 792.94 825.00 -32.06 96.11%
Cell 1,477.45
Total 1-001 - Water Phones 4,809.51 3,116.67 1,692.84 154.32% Total 8640- Water Utilities 17,243.63 16,866.67 376.96 102.24% 8650- Water Engineering
8660- Water Interest
28,442.50
43 8610- Water Parts & Supplies 3,856.81 916.67 2,940.14 420.74% 8612- Water Office & Postage 4,156.27 4,583.33 -427.06 90.68% 8615- Water Payroll 58,021.75 17,636.67 40,385.08 328.98% 8620- Water Repairs & Mtnce 22,307.57 4,583.33 17,724.24 486.71% 8623- Mobile Equip. 148.45 137.50 10.95 107.96%
8624 - Auto Insurance 631.76 595.87 35.89 106.02%
8625- Water Liability Ins 691.59 733.33 -41.74 94.31%
8626 - Work Comp 1,275.25 2,750.00 -1,474.75 46.37%
8627 - Fuel-Oil 4,737.44
8630- Water Fees & Testing
8640- Water Utilities
1-000 - Water Power
4,277.47 3,666.67 610.80 116.66%
New Pump 11,790.40 12,833.33 -1,042.93 91.87%
Old pump 643.72 916.67 -272.95 70.22%
8632 - Revenue Bond Interest 5,527.50
Total 8660- Water Interest 5,527.50
3EC- Water Expense - Other 4,257.70
Total 3EC- Water Expense 163,274.86 136,015.62 27,259.24 120.04% 3EG -8690 -Water Planning Grant 592.50
4E- Parks & Recreation Expense
9151- City Hall Maintenance 16,551.67 5,500.00 11,051.67 300.94% 9115 - Clothes Allowance 0.00 22.92 -22.92 0.0%
Crime Insurance 4.58
9116 - Janitorial Payroll 7,393.30 4,790.50 2,602.80 154.33% 02 Admin Allocation - Parks
03 Parks & Recreation Grants

0.00 37,378.00 -37,378.00 0.0%

81.89 81.89
44 2020 Per Capita - Scout Hall
2020 Per Capita - LLP
11,654.12
Improvements 28,485.32
LLP Project Payroll 4,899.50
2020 Per Capita - LLP - Other 2,979.00
Total 2020 Per Capita - LLP
Total 03 Parks & Recreation Grants
6305- Property Ins Parks
9104- Mobile Equip.
6305- Property Ins Parks - Other
36,363.82
48,017.94
148.45
3,950.69 2,291.67 1,659.02 172.39%
Total 6305- Property Ins Parks 4,099.14 2,291.67 1,807.47 178.87% 9105- Auto Insurance 631.76 641.67 -9.91 98.46%
9106 - Work Comp Parks 2,041.70 2,750.00 -708.30 74.24% 9107 - Liability Ins Parks 1,108.17 1,833.33 -725.16 60.45% 9108 - L.L. Park 4,632.95
9109- Parks Payroll 14,816.50 26,693.33 -11,876.83 55.51% 9110 - Park Expense
9130- Ball Park Expenses
400.00 1,833.33 -1,433.33 21.82%
1-002 - LLP Snack 372.47 183.33 189.14 203.17%
1-013 - BBP lights 2,056.28 2,291.67 -235.39 89.73%
1-014 - LLP lights 244.00 275.00 -31.00 88.73%
1-017 - BBP pump 182.82
9131- Maintenance & Supplies 4,096.03 4,583.33 -487.30 89.37% 9130- Ball Park Expenses - Other 0.00 183.33 -183.33 0.0% 45 Total 9130- Ball Park Expenses
9140- Scout Hall Expenses
6,951.60 7,516.66 -565.06 92.48%
1-006 - Scout Hall Power 844.41 504.17 340.24 167.49%
9141- Scout Hall Repairs 3,971.04
Total 9140- Scout Hall Expenses
9160- Museum Expenses
4,815.45 504.17 4,311.28 955.12%
1-004 - Museum Electricity 717.45 916.67 -199.22 78.27% 1-XXX - Museum Monitor Fuel 5,676.96 1,833.33 3,843.63 309.65% 5568- Museum Phone 963.97 1,375.00 -411.03 70.11%
Total 9160- Museum Expenses 7,358.38 4,125.00 3,233.38 178.39% 4E- Parks & Recreation Expense - Other 648.29
Total 4E- Parks & Recreation Expense 119,471.43 95,880.58 23,590.85 124.6% 4EF - Sewer Grant
5E - American Rescue Plan
20,747.05

6.1 - Government Expense 48,338.83
Total 5E - American Rescue Plan
6504- Payroll Taxes
48,338.83
Federal Unemployment 1,349.05
6506- FICA 23,060.85 28,368.08 -5,307.23 81.29%
6508- Medicare 5,393.26 10,189.67 -4,796.41 52.93%
46 6512- SUI 8,337.81 7,626.67 711.14 109.32%
6516 - ETT 0.00 9.17 -9.17 0.0%
6504- Payroll Taxes - Other 559.98
Total 6504- Payroll Taxes
9700- CBDG Const Housing
38,700.95 46,193.59 -7,492.64 83.78%
Gen Adm & Program Delivery
Housing Loans
7,167.65
Gomez 582.82
Total Housing Loans
Total 9700- CBDG Const Housing
Payroll Expenses
Reconciliation Discrepancies
Uncategorized Expenses
582.82
7,750.47

73.48 -457.00

0.00 2,291.67 -2,218.19 3.21%
Total Expense
60,475.07 6.12
47 Net Income
48 Income
1I - General Government Income 4099 - Property Taxes
Slater Fire Prop Tax 342.00
4100 - Secured Current 100,127.51
4101 - Unsecured Current 4,294.03
4102 - Unsecured Delinquent 30.86
4106- Supp Int 2.62
4108- Supp Del 145.13
4507 - Homeowner Alloc 1,519.15
4508 - VLF Net 90,271.20
4514- Unsec Interest 2.62
4516- Sup Current 1,661.89
Total 4099 - Property Taxes 198,397.01
4111 - Sales Tax 220,689.39
4214 - Land Use 100.00
4216 - Franchises 7,720.14
4218 - Business License 6,378.03
4302- Fees Collection Cost -5.25
4303 - Vehicle Fees 54.91
4400 - Rent 5,875.00
4410 - Interest General Fund 18.33
4730 - Miscellaneous 8,831.02
Total 1I - General Government Income
2I - Public Safety Income
2a - Law Enforcement
448,058.58
4111- Growth Alloc 127.21
4112 - COPS Allocation 165,271.27
4116 - Prop172
Animal Control
4,395.87
4230 - Dog Licenses
Total Animal Control
330.00
330.00
49 Total 2a - Law Enforcement
2b - Fire Protection
170,124.35
4740 - Fire Dept. 31,165.90
4750 - Strike Team Income 145,152.88
Total 2b - Fire Protection 176,318.78
Total 2I - Public Safety Income
3I - Public Works Income
3a - Streets Income
346,443.13
4499 - Gas Tax 2103 5,007.25
4500 - Gas Tax 2106 7,201.34
4501 - Gas Tax 2107 4,851.05
4502 - Gas Tax 2107.5 1,000.00
4503 - Gas Tax 2105 3,571.93
4530 - Local Transportation 8,795.55
4538-Vehicle License Fee 711.21
SB1 8,796.31
Total 3a - Streets Income
3b - Sewer Income
39,934.64
4212 - Sewer Revenue 124,835.68
4213 - Connections & Fees 7,500.00
3b - Sewer Income - Other 4,549.92
Total 3b - Sewer Income
3c - Water Income
136,885.60
4810 - Water Revenue 143,311.23
4812 - Bulk Water Sales 415.00
4820 - Water Interest 42.46
4830 - Water Connections 500.00
4840 - Gretchen Acres Assess 2,751.38
3c - Water Income - Other
Total 3c - Water Income
6,457.64
153,477.71
50 Total 3I - Public Works Income
5I - American Rescue Plan Act
330,297.95
4915 - ARPA Income 83,712.28
Total 5I - American Rescue Plan Act 83,712.28
4900 - CBDG Interest 11,718.35
4901 - SCORE Reimbursement 1,872.00
4903 - Library Reimbursement 9,686.35
4904 - SWRCB Reimbursemernt 15,220.00
4911 Coronavirus Relief Fund -514.80
4950-Housing Interest 1,826.00
Housing Interest
Total Income
18,191.38
Gross Profit
Expense
1E- General Government Expense
1,266,511.22
2285 - IT Services 14,943.44
5100- Council/Election 1,261.59
5110- Mayor Payroll 1,980.00
5210- Clerk Payroll 3,800.00
5220- Supp USPO Petty 5400 - Professional
Fees
4,369.06
5401 - Legal Fees 23,290.05
5402 - Accounting Fees 8,358.75
5403 - Consulting Fees 83,540.20
5405 - Reimbursed Expenses 2,001.20
51 Total 5400 - Professional Fees
5500- Planning
117,190.20
5502 - City Promotion 4,501.63
5501 - Economic Development 3,750.03
5500- Planning - Other 1,500.00
Total 5500- Planning 9,751.66
5550- Library Payroll 9,739.00
5555 - Admin Payroll 62,322.99
5600- Misc. 2,322.26
5705 - Dues and Subscriptions 2,390.15
6205- Health Insurance
6300- Insurance
12,586.86
6204- Workers Compensation 6,395.42
6303- Liability Insurance 3,578.97
6305 - Crime Incurance 29.45
Total 6300- Insurance 10,003.84
6400- Property Tax 341.90
6406- 98 Bank Charge
9150-City Hall Expenses
558.00
1-012 - City Hall Power 4,066.10
133000- City Hall water 344.23
9154 - Disposal 2 yd Bin 1,699.00
9155 - Equipment Finance 3,566.23
9150-City Hall Expenses - Other 563.85
Total 9150-City Hall Expenses 10,239.41
9152- Propane 14,116.17
1E- General Government Expense - Other 1,607.64
52 Total 1E- General Government Expense
2E- Public Safety Expense
2EA- Law Enforcement Expense
279,524.17
7125 - Law Enforcement Services 158,181.00
7135- Police Maintenance 4,000.00
7145- Dispatch 5,125.00
7181 - Law Enforcement Phones 1,839.17
2EA- Law Enforcement Expense - Other 37.21
Total 2EA- Law Enforcement Expense
2EB- Fire Department Expense
169,182.38
7515 - FD Sleeper Grocery 1,035.79
7532 - FF Training 1,399.00
Crime Insurance 53.52
7550 - Misc Expense Fire Dept 3,639.19
6310- Property Insurance 741.01
7505 - Liability Insurance 3,932.38
7506 - Work Comp Insurance 7,032.72
7507 - Auto Insurance 5,346.85
7510- Fire Dept Payroll 28,615.44
7512 - Live Scan 0.00
7513 - Calls & Meetings 12,049.62
7520- Fire Dept Supl & Mtnce 45,223.85
7525- Pub Safety Fuel & Oil
7540- Fire Dept. Utilities
10,909.38
1-001- Fire Dept. Power Bill 4,029.41
2261- Fire Dept. Phone 4,168.47
2262 - Disposal 1,699.00
7541- Propane 524.21
Total 7540- Fire Dept. Utilities 10,421.09
2EB- Fire Department Expense - Other 1,465.40
53 Total 2EB- Fire Department Expense
2EC - Strike Team Expenses
131,865.24
7514 Seasonal FF Payroll 24,900.00
Crime Insurance 53.52
6311 - Property Insurance 743.19
7502 - Auto Insurance 5,346.85
7505b - Liability Insurance 3,932.09
7506b - Workers Comp Ins 7,032.72
7513 Fleet Maintenance - Strike 19,938.76
7515 - Strike Team Payroll 64,878.03
Total 2EC - Strike Team Expenses
Total 2E- Public Safety Expense
3E- Public Works Expense 3EAStreets
427,872.78
Crime Insurance
1-000 - Street Lights

6.58 02 HPSV Lights 491.07
02 HPSV Metal Lights 231.73
10 HPSV Wood Lights 3,059.08
11 HPSV Lights 1,274.36
72 HPSV Lights 10,279.10
Total 1-000 - Street Lights 15,335.34
6306- Property Insurance
8120- Street Mtnce/Utilities

0.00 1-005 - Barn Power 1,828.57
1-006 Barn Maintenance 786.62
1-007 - Phone Bill
8121- Street Maintenance
962.60
8127- STIP Pro ect - Consulting 3,482.75
8121- Street Maintenance - Other 1,261.47
Total 8121- Street Maintenance 4,744.22
54 8120- Street Mtnce/Utilities - Other 98.00
Total 8120- Street Mtnce/Utilities
8130- Equipment Maintenance
8,420.01
8133- Parts & Supplies 4,801.50
Total 8130- Equipment Maintenance 4,801.50
8136 -Auto Insurance 0.00
8137- Mobile Equip 148.45
8199- Road Payroll 15,497.00
8200- Ma or Street Const. 1,431.75
8509 - Liability Insurance 414.34
8511 - Work Comp Insurance 764.44
Total 3EA- Streets
46,819.41
Total 3E- Public Works Expense
3EB- Sewer Expense
46,819.41
Crime Insurance 4.58
6308-Property Insurance 983.86
8510- Sewer Payroll
8520- Sewer Expenses
9,213.50
1-015 - Sewer Power bill 294.13
1-019 bbp sewer 161.68
8521- Sewer Rep & Mtnce 1,017.09
8553- Auro Insurance
631.76
Total 8520- Sewer Expenses 2,104.66
8522 - Waste Water Monitoring 10,024.48
8530- Sewer Supplies 115.46
8535-Office 375.00
8540- State Fees 28,140.00
55 8549- Mobile Equip. 148.45
8550 - Liability Insurance 552.81
8551 - Work Comp Insurance 1,019.91
8552 - Training 340.00
Sewer Testing 304.51
Total 3EB- Sewer Expense
3EC- Water Expense
53,327.22
Crime Insurance 4.58
6307-Property Insurance 3,453.90
8609- Water Training 4,240.69
8610- Water Parts & Supplies 3,856.81
8612- Water Office & Postage 4,156.27
8615- Water Payroll 58,021.75
8620- Water Repairs & Mtnce 22,307.57
8623- Mobile Equip. 148.45
8624 - Auto Insurance 631.76
8625- Water Liability Ins 691.59
8626 - Work Comp 1,275.25
8627 - Fuel-Oil 4,737.44
8630- Water Fees & Testing
8640- Water Utilities
1-000 - Water Power
4,277.47
New Pump 11,790.40
Old pump 643.72
Total 1-000 - Water Power
1-001 - Water Phones
12,434.12
468-2598 2,539.12
468-5864 792.94
Cell
Total 1-001 - Water Phones
1,477.45
4,809.51
56 Total 8640- Water Utilities 17,243.63
8650- Water Engineering
8660- Water Interest
28,442.50
8632 - Revenue Bond Interest 5,527.50
Total 8660- Water Interest 5,527.50
3EC- Water Expense - Other 4,257.70
Total 3EC- Water Expense 163,274.86
3EG -8690 -Water Planning Grant
4E- Parks & Recreation Expense
592.50
9151- City Hall Maintenance 16,551.67
Crime Insurance 4.58
9116 - Janitorial Payroll 03 Parks &
Recreation Grants
7,393.30
2020 Per Capita - Scout Hall
2020 Per Capita - LLP
11,654.12
Improvements 28,485.32
LLP Pro ect Payroll 4,899.50
2020 Per Capita - LLP - Other
Total 2020 Per Capita - LLP
2,979.00
36,363.82
Total 03 Parks & Recreation Grants
6305- Property Ins Parks
48,017.94
9104- Mobile Equip. 148.45
6305- Property Ins Parks - Other 3,950.69
Total 6305- Property Ins Parks 4,099.14
9105- Auto Insurance 631.76
9106 - Work Comp Parks 2,041.70
9107 - Liability Ins Parks 1,108.17
9108 - L.L. Park 4,632.95
57 9109- Parks Payroll 14,816.50
9110 - Park Expense
9130- Ball Park Expenses
400.00
1-002 - LLP Snack 372.47
1-013 - BBP lights 2,056.28
1-014 - LLP lights 244.00
1-017 - BBP pump 182.82
9131- Maintenance & Supplies 4,096.03
Total 9130- Ball Park Expenses
9140- Scout Hall Expenses
6,951.60
1-006 - Scout Hall Power 844.41
9141- Scout Hall Repairs 3,971.04
Total 9140- Scout Hall Expenses
9160- Museum Expenses
4,815.45
1-004 - Museum Electricity 717.45
1- - Museum Monitor Fuel 5,676.96
5568- Museum Phone 963.97
Total 9160- Museum Expenses 7,358.38
4E- Parks & Recreation Expense - Other
648.29
Total 4E- Parks & Recreation Expense 119,471.43
4EF - Sewer Grant
5E - American Rescue Plan
20,747.05

6.1 - Government Expense 48,338.83
Total 5E - American Rescue Plan
6504- Payroll Taxes
48,338.83
Federal Unemployment 1,349.05
6506- FICA 23,060.85
6508- Medicare 5,393.26
58 6512- SUI 8,337.81
6516 - ETT 0.00
6504- Payroll Taxes - Other 559.98
Total 6504- Payroll Taxes
9700- CBDG Const Housing
38,700.95
Gen Adm & Program Delivery
Housing Loans
7,167.65
Gome
Total Housing Loans
582.82
582.82
Total 9700- CBDG Const Housing 7,750.47
Payroll Expenses 73.48
Reconciliation Discrepancies -457.00
Uncategori ed Expenses 0.00
Total Expense
Net Income 60475.07
59 DISCUSSION / REPORTS

ACTION ITEMS
60 The Town of Fort Jones (City Hall)
11960 East Street
Fort Jones, California 96032
The Town of Fort Jones
Agenda Item for June 2023
Regular Meeting Subject
Job Descriptions: Fire Chief
Type of Action
Action of approval
Background & Summary of the Issue(s)
Job descriptions for the fire chief have not been updated for some time now. Chief Hess is proposing an updated version for council review and possible approval.

Recommendation
The Town of Fort Jones recommends that the Council provide suggestions and feedback in order to ensure this document meets with their approval.

Next Steps
The updated job description will be added upon approval by the Council.

Fiscal Analysis (as appropriate)
None.

Attachment(s)
Attachment 1: Fire Chief Job Description (2 pages)
61 FIRE DEPARTMENT JOB DESCRIPTIONS

FIRE CHIEF (FC)
The Fire Chief shall act as the Operation Officer of the Fire Department and shall report to the Town of Fort Jones Council.

The Chief shall be elected by the department and approved by the Town Council. They shall administer the Department and have exclusive management and control of the Department's operations and provide day-to-day leadership for the Department. They shall have general charge, responsibility and control over all property of the Department and the training of members. They shall designate an acting chief to act in their absence, and to exercise all the authority of the Chief during such absence.

The Fire Chief shall perform all duties as set forth by the Fort Jones Fire Department Constitution and By-laws.

The Fire Chief shall attend all Town Council meetings when available, or shall appoint a representative if needed, to update the Council on the operations of the Department.

They shall delegate authority at their discretion and shall have authority to direct all members, including terminating for cause. Their personnel management goal shall be to provide a motivating work climate for Department members.

They shall maintain cordial relations with all persons entitled to the services of the Department and shall attempt to resolve all public and member complaints. They shall encourage citizen participation in the affairs of the Department.

They shall seek to carry into effect the expressed policies of the Town of Fort Jones, including planning the short, medium, and long-term work program for the Department, facilitating constructive and harmonious Town Council relations. They shall communicate the goals and objectives of the Town Council to the community.

They shall assist in preparing and administering the Department budget; in conducting studies and making oral and written presentations; in performing inspections as mandated by the County Planning Commission for all new construction, and in conducting any inspection requested by the individual or by the local communities.

They shall work to maintain adequate response to emergencies both within the Town of Fort Jones and outside of Town limits, working with our Automatic and Mutual aid partners within our local area and throughout the State of California.

Required Qualifications: The Fire Chief must possess the equivalent of a high school diploma.

They must have experience in a related field and shall have five (5) years' experience in an increasingly responsible public agency management position. They shall possess a valid and appropriate driver's license for operation of fire department apparatus. They shall possess sufficient experience and
62 qualifications such as are related to Firefighting, EMS, and Rescue operations. They shall maintain minimum qualifications as required by the State of California and the Federal Government for response to emergencies.

Desirable Qualifications: Qualifications for the position as Fire Chief are as follows: the ability to participate in annual budget preparation; the ability to effectively communicate, both in writing and verbally, with the constituents and other agency personnel; and the ability to meet and serve the public courteously and efficiently.

The Fire Chief shall perform other duties as assigned by the Town Council, or as per CalOSHA. 63 The Town of Fort Jones (City Hall)
11960 East Street
Fort Jones, California 96032
The Town of Fort Jones
Agenda Item for June 2023
Regular Meeting
Subject
Job Descriptions: Public Works Director
Type of Action
Action of approval
Background & Summary of the Issue(s)
Job description to be created for a Public Works Director Recommendation
The Town of Fort Jones recommends that the Council approve the creation of this position and provide suggestions and feedback to ensure this document meets with their approval.

Next Steps
The position will be created and an updated job description will be added upon approval by the Council.

Fiscal Analysis (as appropriate)
None.

Attachment(s)
Attachment 1: Public Works Director Job Description (3 pages) 64 PUBLIC WORKS DIRECTOR (Full-Time)
The Town of Fort Jones’ Parks, Parks, Public Works & Utilities & Utilities Department is seeking a hard-working, customer-service oriented person to serve as Parks, Public Works & Utilities Director for the Town of Fort Jones. This is a full-time, executive management position that requires significant administrative, analytical, and technical skills.

Examples of Duties
The Parks, Public Works & Utilities Director manages the overall operation of the Department of Parks, Public Works & Utilities including engineering, traffic engineering, streets, sewer, water operations, as well as maintenance and repair of facilities and equipment. Under the supervision of the Town Administrator, the Parks, Public Works & Utilities Director exercises direct supervision over key engineering, Parks, Public Works & Utilities, and maintenance staff members, as needed.

Duties include:

Plans, organizes, directs and controls divisions to perform a wide variety of Parks, Public Works & Utilities maintenance, engineering, and operations tasks and projects; Studies departmental organization, personnel distribution, and project requirements to effect efficient and economical utilization of resources; Establishes, develops, and oversees compliance with major policies, town rules, long term programs, and operating procedures; Directs the preparation and administration of the annual budget and analyzes divisional budget estimates; Directs and prepares studies and reports; Presents technical information and recommends action to the Town Council; Conducts field inspections and reviews progress to insure the accomplishment of projects and implementation of policies; Reviews and participates in the preparation of environmental impact reports; Assists in the review and approval of tentative subdivision maps; Supervises and reviews final subdivision maps; Supervises and reviews improvement plans and conducts inspections of improvements; Coordinates master plan support of water, sewer, and street systems to meet general plan objectives; Develops, implements, and administers the Town/District’s capital improvement program which includes preparation of contract documents including preliminary design, Surveying and preparation of plan specifications; Conducts financial analyses related to Parks, Public Works & Utilities including fee analyses and water and sewer rate studies to appropriately determine and recommend charges.

Other job-related duties are:

Reviews equipment needs and makes recommendations for replacement in budget; Represents Town/District at meetings; Confers with local, state and federal agencies, civic groups and professional organizations; Approves final subdivision maps.

Minimum Qualifications
65 KNOWLEDGE OF:
• Construction and maintenance methods;
• Materials and equipment relevant to municipal Parks, Public Works & Utilities; • Principles and practices of municipal engineering;
• Administrative and budgetary procedures; and
• Principles, practices and techniques of management and training.

ABILITY TO:
• Anticipate municipal needs;
• Develop and implement rules, regulations, programs, policies and procedures; • Prepare oral and written reports;
• Plan, organize, direct and monitor the work of others; • Establish and maintain effective and efficient working relationships with others; • Recognize and respond to organizational and operational difficulties; • Understand, evaluate and analyze a wide variety of technical, engineering, construction, and financial data, reports, blueprints, and contract documents; and • Understand land surveying methods.

PHYSICAL STANDARDS
The physical standards described are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

An employee is regularly required to sit, stand, walk, kneel, stoop, and crouch; make field inspections and visits to construction sites, climb, and descend vertical ladders up to 30 feet; communicate clearly and effectively with others; apply mental alertness and comprehension to learn and retain technical information, terminology, equipment, and guidelines required for performance of essential duties and functions.

While performing duties, the employee is regularly required to use written and oral communication skills; read and interpret information and room layout specifications; as well as interact with Town employees and the public.

TRAINING AND EXPERIENCE
Equivalent to a Bachelor of Science degree in civil engineering, public administration, or a related discipline. A graduate degree in engineering or public administration is desirable.

Four years of increasingly responsible full-time paid professional experience in work related to parks, public works, and utilities, including two years in a supervisory, administrative role.

Previous experience working with the public is highly desirable.

SPECIAL REQUIREMENTS
This position requires on-call response to emergency conditions during non-business hours for consultation and direction, and frequent attendance at Town Council meetings. 66 As a condition of employment, incumbents must pass a background check and will be required to be fingerprinted in accordance with State of California law.

LICENSES AND CERTIFICATES
Licenses: Possession of a valid California Class “C” Driver’s license is required.

Distribution and wastewater licenses are also preferred. Licensing as a Land Surveyor or Civil Engineer prior to January 1, 1982 (with a license number before 33966), is also desirable to allow full performance of land surveying, and statement of technical accuracy of final maps.

Registration: Registration as a Professional Civil Engineer with the California State Board of Registration for Civil and Professional Engineers is desirable. Certification in CPR/AED and First Aid is also desirable.

Supplemental Information
TO APPLY: All applicants must submit a completed Town of Fort Jones application via email to Adam Cox, Town Administrator at adam@sectarispartners. If you have any questions about this position, please contact the Town Clerk’s office at (530) 468-2281 or visit the Town of Fort Jones website at https://fortjonesca.org/ for additional information.

SCREENING PROCESS: Applications will be reviewed as received and candidates with backgrounds that most closely fit our requirements may be invited for an interview.

REQUIREMENTS: Employment offers are conditional pending the results of all screening processes that are applicable to this position, which may include the following: confirmation of citizenship or legal right to work in the United States; completion of a pre-employment medical review and exam (which may include drug and alcohol testing); reference checks; and fingerprinting.

EQUAL OPPORTUNITY EMPLOYER/REASONABLE ACCOMMODATION: The Town of Fort Jones is an Equal Opportunity Employer. All aspects of employment shall be without regard to sex, disability, race, political affiliation, religious creed, color, natural origin, or age. Reasonable accommodations will be made for disabled applicants to participate in the application and examination processes. Applicants needing any special accommodation must contact the Personnel, Accounting & Risk Management Department at (530) 468- 2281 well in advance of the testing process to allow arrangement for such accommodation. 67 The Town of Fort Jones (City Hall)
11960 East Street
Fort Jones, California 96032
The Town of Fort Jones
Agenda Item for June 2023
Regular Meeting
Subject
Job Descriptions: Public Works Specialist I
Type of Action
Action of approval
Background & Summary of the Issue(s)
Job description to be created for a Public Works Specialist I Recommendation
The Town of Fort Jones recommends that the Council approve the creation of this position and provide suggestions and feedback in order to ensure this document meets with their approval.

Next Steps
The position will be created and an updated job description will be added upon approval by the Town Council.
68 Fiscal Analysis (as appropriate)
None.

Attachment(s)
Attachment 1: Public Works Specialist I Job Description (3 pages) 69 PUBLIC WORKS SPECIALIST I
Under the supervision of the Public Works Supervisor, performs a variety of skilled and semi-skilled tasks in support of the Public Works Department programs, which generally includes the maintenance, repair and operation of streets, sidewalks, storm drains, parks, buildings and building equipment, cemeteries and related facilities; and performs related work, as assigned.

Examples of Duties
Duties may include, but are not limited to the following:
• Operates and cleans trucks, vehicles, and other large pieces of power equipment commonly used by the department.
• Safely uses and maintains pneumatic equipment, and small power and hand tools, such as mowers, blowers, weed eaters, chainsaws, shovels, picks, rakes, hoes, and hammers, as examples.
• Maintains public facilities by performing such duties as mowing, weed eating, edging, raking, hand weeding, picking up trash, watering system maintenance, and like activities.
• Applies paint to various interior and exterior surfaces by hand, roller, or spray equipment.
• Perform manual labor in the collection of garbage, waste material, and animal remains.
• Participate in minor street repair; maintenance to sidewalks, curbs, gutters, and storm drains; and masonry construction.
• Perform custodial duties such as sweeping, mopping, vacuuming, scrubbing, waxing, and minor repairs.
• Loading and unloading supplies and materials, lifting and moving heavy objects. • May include responsibilities for the development and maintenance of maps of Town grounds and plots; record keeping; preparation of periodic reports; and grounds maintenance.

Minimum Qualifications

KNOWLEDGE AND ABILITIES
• Ability to establish and maintain effective relationships with co-workers and members of the public contacted during the course of work. • Ability to do heavy physical work including the lifting and moving of tables/chairs 70 • Ability to follow written and oral instructions
• Ability to use sound judgment and maturity when dealing with unexpected issues • Basic computer knowledge highly desirable
• Knowledge of methods, terminology, tools, procedures, and equipment common to a full range of public works activities.
• Knowledge of building maintenance/repair as well as building equipment and repair, such as electrical systems, plumbing, HVAC systems, etc. • Knowledge of welding and tree pruning techniques.
• Knowledge of safe work, driving, and economical operation practices of and for trucks, vehicles, heavy and light power equipment, and hand tools.

An employee is regularly required to sit for long periods of time; talk or hear in person, during meetings, and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. The employee is also frequently required to stand, bend, twist, lift, walk, and set-up/move equipment weighing up to 50 pounds.

TRAINING AND EXPERIENCE
High School diploma or GED equivalent with ability to read and write at the level required. Must be 18 years or older.

Two years direct work experience in construction or maintenance work with hand tools, small and large power equipment and vehicles.

Experience working with the public is desirable.

SPECIAL REQUIREMENTS
This position requires the ability to work a flexible schedule which may include evening, holidays, and weekends.

Must have, and wear on the job, steel or safety toe boots.

As a condition of employment, incumbents must pass a background check and will be required to be fingerprinted in accordance with State of California law.

LICENSES AND CERTIFICATES
Licenses: Possession of a valid Class C California Drivers License and a responsible driving record required.
71 Certification: Certification in CPR/AED and First Aid (desirable) Supplemental Information
TO APPLY: All applicants must submit a completed Town of Fort Jones application via email to Adam Cox, Town Administrator at adam@sectarispartners. If you have any questions about this position, please contact the Town Clerk’s office at (530) 468-2281 or visit the Town of Fort Jones website at https://fortjonesca.org/ for additional information.

SCREENING PROCESS: Applications will be reviewed as received and candidates with backgrounds that most closely fit our requirements may be invited for an interview.

EQUAL OPPORTUNITY EMPLOYER/REASONABLE ACCOMMODATION: The Town of Fort Jones is an Equal Opportunity Employer. All aspects of employment shall be without regard to sex, disability, race, political affiliation, religious creed, color, natural origin, or age. Reasonable accommodations will be made for disabled applicants to participate in the application and examination processes. Applicants needing any special accommodation must contact the Personnel, Accounting & Risk Management Department at (530) 468-2281 well in advance of the testing process to allow arrangement for such accommodation
72 The Town of Fort Jones (City Hall)
11960 East Street
Fort Jones, California 96032
The Town of Fort Jones
Proposed Agenda Item for June 2023
Regular Meeting
Subject
Salary Schedule
Type of Action
Approval of Salary Schedule
Background & Summary of the Issue(s)
The Town of Fort Jones needs an updated salary schedule.

Recommendation
The Town of Fort Jones staff recommend that the Council approve the updated salary schedule.

Fiscal Analysis
None
Attachment(s)
Attachment 1: Fort Jones Salary Schedule (5 pages)
73 Salary Schedule 2022-27
ADOPTED:

Step Calculation method:
3%, $1 for Certs.

POSITION STEP% TIME STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
TOWN ADMINISTRATION:

Town Administrator Contract By Council Contract
Accounting Clerk I 3% HOURLY 17.00 17.51

18.04 18.58

19.13 ANNUAL 35,360.00 36,420.80

37,513.42

38,638.83

39,797.99
Accounting Clerk II 3% HOURLY 19.71 20.30

20.91 21.54

22.18 ANNUAL 40,991.93 42,221.69

43,488.34

44,792.99

46,136.78
Administrative Assistant I 3% HOURLY 16.50 17.00

17.50 18.03

18.57 ANNUAL 34,320.00 35,349.60

36,410.09

37,502.39

38,627.46
Administrative Assistant II/Deputy
Town Clerk 3% HOURLY 20.00 20.60

21.22 21.85

22.51 ANNUAL 41,600.00 42,848.00

44,133.44

45,457.44

46,821.17
TOWN CLERK OFFICE:

Town Clerk 3% HOURLY 23.00 23.69

24.40 25.13

25.89 ANNUAL 47,840.00 49,275.20

50,753.46

52,276.06

53,844.34
Water Accounts Specialist I 3% HOURLY 16.50 17.00

17.50 18.03

18.57 ANNUAL 34,320.00 35,349.60

36,410.09

37,502.39

38,627.46
74 Water Account Specialist II 3% HOURLY 20.00 20.60

21.22 21.85

22.51 ANNUAL 41,600.00 42,848.00

44,133.44

45,457.44

46,821.17
Social Media Specialist 3% HOURLY 19.15 19.72

20.32 20.93

21.55 ANNUAL 39,832.00 41,026.96

42,257.77

43,525.50

44,831.27
Grants Administrator 3% HOURLY 21.00 21.63

22.28 22.95

24.16 ANNUAL 43,680.00 44,990.40

46,340.11

47,730.32

50,260.02
CDBG Housing Coordinator 3% PT HOURLY 17.55 18.08

18.62 19.18

19.75 Part time ANNUAL 8,775.00 9,038.25

9,309.40

9,588.68

9,876.34
CDBG Loan Packager 3% PT HOURLY 16.50 17.21

17.73 18.26

18.81 ANNUAL 8,250.00 8,604.75

8,862.89

9,128.78

9,402.64
Office Assistant 3% PT HOURLY 17.00 17.51

18.04 18.58

19.13 Part time ANNUAL 8,500.00 8,755.00

9,017.65

9,288.18

9,566.82
Janitor 3% PT HOURLY 16.00 16.48

16.97 17.48

18.01 Public Works Dept.

Public Works Director 3% HOURLY 28.00 28.84

29.71 30.60

31.51 ANNUAL 58,240.00 59,987.20

61,786.82

63,640.42

65,549.63
Public Works Supervisor 3% HOURLY 22.00 22.66

23.34 24.04

24.76 ANNUAL 45,760.00 47,132.80

48,546.78

50,003.19

51,503.28
75 Public Works Person 3% HOURLY 16.50 17.00

17.50 18.03

18.93 ANNUAL 34,320.00 35,349.60

36,410.09

37,502.39

39,377.51
Certified Wastewater Operator OIT 3% HOURLY 26.25 27.04

27.85 28.68

29.54 ANNUAL 54,600.00 56,238.00

57,925.14

59,662.89

61,452.78
Certified Wastewater Operator I 3% HOURLY 19.00 19.57

20.16 20.76

21.38 ANNUAL 39,520.00 40,705.60

41,926.77

43,184.57

44,480.11
Certified Wastewater Operator II 3% HOURLY 20.00 20.60

21.22 21.85

22.51 ANNUAL 41,600.00 42,848.00

44,133.44

45,457.44

46,821.17
Certified Wastewater Operator III 3% HOURLY 21.00 21.63

22.28 22.95

23.64 ANNUAL 43,680.00 44,990.40

46,340.11

47,730.32

49,162.22
Wastewater Treatment Plant
Person 3% HOURLY 18.00 18.90

19.85 20.84

21.88 ANNUAL 37,440.00 39,312.00

41,277.60

43,341.48

45,508.55
Certified Water Distribution I 3% HOURLY 20.00 20.60

21.22 21.85

22.51 ANNUAL 41,600.00 42,848.00

44,133.44

45,457.44

46,821.17
Certified Water Distribution II 3% HOURLY 21.00 21.63

22.28 22.95

23.64 ANNUAL 43,680.00 44,990.40

46,340.11

47,730.32

49,162.22
Water Lead Person 3% HOURLY 22.00 22.66

23.34 24.04

24.76 76
ANNUAL 45,760.00 47,132.80

48,546.78

50,003.19

51,503.28
Water Person 3% HOURLY 18.00 18.54

19.10 19.67

20.26 ANNUAL 37,440.00 38,563.20

39,720.10

40,911.70

42,139.05
Road Maintenance Supervisor 3% HOURLY 24.55 25.78

27.07 28.42

29.84 ANNUAL 51,064.00 53,617.20

56,298.06

59,112.96

62,068.61
Seasonal/Temp * 3% PT HOURLY 17.25 17.94

18.66 19.40

20.18 *Depends on season ANNUAL 8,625.00 8,970.00

89,328.80

9,701.95

10,090.03
FIRE DEPT:

Fire Chief* HOURLY 30.77
Part-time ANNUAL 15/wk 24,000.60 -

-
ANNUAL 20/wk 32,000.80 -

-
*(Contract Negotiated Annually)
Assistant Fire Chief $1/Step HOURLY 20.00 21.00

22.00 23.00

24.00 Part-time ANNUAL 15/wk 15,600.00 16,380.00

17,160.00

17,940.00

18,720.00
ANNUAL 20/wk 20,800.00 21,840.00

22,880.00

23,920.00

24,960.00
Seasonal Fire Fighter 4% PT Per Shift 150.00 175.00

200.00

225.00

250.00
(5 month position)
77 The Town of Fort Jones (City Hall)
11960 East Street
Fort Jones, California 96032
The Town of Fort Jones
Agenda Item for June 2023
Regular Meeting
Subject
Employe Handbook: Full-Time and Part-Time Employees
Type of Action
Action
Background & Summary of the Issue(s)
The Fort Jones Employee Handbook has not been reviewed and updated for some time. The Town of Fort Jones staff, in collaboration with the Council have begun updating this document. Certain sections will be edited and approved today as the first part of a more detailed, and very necessary, process to update this document.

Recommendation
The Town of Fort Jones recommends that the Council provide suggestions and feedback that will help to inform the working draft of the Employee Handbook and approve edits specifically for the section on Full-Time and Part-Time Employees.

Next Steps
The Town of Fort Jones staff and Council will continue to collaboratively work on the updates to the Employee Handbook.

Fiscal Analysis (as appropriate)
None
Attachment(s)
Attachment 1: DRAFT Fort Jones Employee Handbook: Page 29 (1 page) 78 EMPLOYMENT STATUS
Full-Time Employees: Regular full-time employees are those normally scheduled to work and who do work a schedule of 40 hours per week. Following the completion of the introductory period, regular full-time employees are eligible for most employee benefits described in this handbook.

Page 10 of 44 ends

Revised and Adopted June 2020, 13 Sept 2021.

Part-Time Employees: Part-time employees are those who are scheduled to work less than 40 hours per week. Part-time employees may be assigned a work schedule in advance or may work on an as needed basis. Part-time employees are eligible for some, but not all employee benefits described in this handbook.

Page 11 of 44 ends

Revised and Adopted June 2020, 13 Sept 2021.
79 The Town of Fort Jones (City Hall)
11960 East Street
Fort Jones, California 96032
The Town of Fort Jones
Agenda Item for June 2023
Regular Meeting
Subject
Employe Handbook: Work Schedules
Type of Action
Action of approval
Background & Summary of the Issue(s)
The Fort Jones Employee Handbook has not been reviewed and updated for some time. The Town of Fort Jones staff, in collaboration with the Council have begun updating this document. Certain sections will be edited and approved today as the first part of a more detailed, and very necessary, process to update this document.

Next Steps
The Town of Fort Jones staff and Council will continue to collaboratively work on the updates to the Employee Handbook.

Fiscal Analysis (as appropriate)
None
Attachment(s)
Attachment 1: DRAFT Fort Jones Employee Handbook: Page 80 (1 page) 80 WORK SCHEDULES
The Town Hall employees will work Monday through Friday from 9:00 a.m. to 5:00 p.m. (excluding meal periods). Town Hall employees will have a half hour, alternating meal break. Your supervisor will assign your individual work schedule. All employees are expected to be at their desks or workstations at the start of their scheduled shifts, ready to perform their work.

Public Works employees will work Monday through Friday, 8-hour workday (excluding meal breaks), generally from 8:00 a.m. to 4:30 p.m. The hours of Public Works employees are flexible and the start times of an 8-hour workday may be adjusted according to need and weather conditions. Public Works employees will have a half hour meal break.

Page 11 of 44 ends

Revised and Adopted June 2020, 13 Sept 2021.

Exchanging work schedules with other employees is discouraged. However, if it is necessary to exchange schedules, notify your supervisor, who may authorize an exchange if possible. Work schedule exchanges will not be approved for mere convenience or if the exchange will result in a disruption of or interference with normal operations or will result in excessive overtime. 81 The Town of Fort Jones (City Hall)
11960 East Street
Fort Jones, California 96032
The Town of Fort Jones
Agenda Item for June 2023
Regular Meeting
Subject
Employe Handbook: Holidays
Type of Action
Action
Background & Summary of the Issue(s)
The Fort Jones Employee Handbook has not been reviewed and updated for some time. The Town of Fort Jones staff, in collaboration with the Council, have begun updating this document. Certain sections will be edited and approved today as the first part of a more detailed, and very necessary, process to update this document.

Next Steps
The Town of Fort Jones staff and Council will continue to collaboratively work on the updates to the Employee Handbook.

Fiscal Analysis (as appropriate)
None
Attachment(s)
Attachment 1: DRAFT Fort Jones Employee Handbook: Page 107 (1 page) 82 HOLIDAYS
Full-time employees are entitled to twelve eight-hour holidays in a calendar year and part-time employees who work a schedule of more than twenty (20) hours per week are entitled to twelve holidays at a proportionate rate.

The Town Clerk/Town Administrator will distribute a list of paid holidays, approved by the Town Council, prior to January 1st of each year.

Employees receive the following paid holidays:

1. January 1
st — New Year's Day

2. Martin Luther King Day

3. President's Day

4. Memorial Day last Monday in May

5. July 4th — Independence Day

6. Labor Day — September

7. Columbus Day - October

8. November 11th — Veterans Day

9. Thanksgiving Day - November

10.Day after Thanksgiving Day

11.December 25th - Christmas Day

12.December 26th - Day after Christmas
When a holiday falls on a Sunday, Monday will be observed as the paid holiday. When a holiday falls on a Saturday, the preceding Friday will be observed as the paid holiday. Employees who work on an official holiday shall receive holiday compensation at straight time the hours worked in addition to receiving their regular pay.

To be eligible for holiday pay, you must be regularly scheduled to work on the day on which the holiday is observed and must work your regularly scheduled working day immediately preceding and immediately following the holiday, unless an absence is approved in advance by your supervisor/Town Administrator.

All Holidays shall be paid at eight (8) hours' time regardless of the employee's normal work schedule and shall be paid at the straight hourly rate at the end of each pay period.

Page 28 of 44 ends

Adopted June 2020, 13 Sept 2021.
83 The Town of Fort Jones (City Hall)
11960 East Street
Fort Jones, California 96032
The Town of Fort Jones
Agenda Item for June 2023
Regular Meeting
Subject
Employe Handbook: Vacation
Type of Action
Action of approval
Background & Summary of the Issue(s)
The Fort Jones Employee Handbook has not been reviewed and updated for some time. The Town of Fort Jones staff, in collaboration with the Council have begun updating this document. Certain sections will be edited and approved today as the first part of a more detailed, and very necessary, process to update this document.

Next Steps
The Town of Fort Jones staff and Council will continue to collaboratively work on the updates to the Employee Handbook.

Fiscal Analysis (as appropriate)
None
Attachment(s)
Attachment 1: DRAFT Fort Jones Employee Handbook: Page 107 (1 page) 84 VACATIONS
Regular employees accrue paid vacations in accordance with the following policy:

Day 1 through 4 th year:
5 th year through 14 th year:
15 th year and thereafter:
10 days per year
15 days per year
20 days per year
Vacation can accrue from year to year to a maximum of four weeks of pay. Once this cap is reached, no further vacation will accrue until some vacation is used. When some vacation is used, vacation compensation will begin to accrue again. There is no retroactive grant of vacation compensation for the period the accrued vacation compensation was at the cap. Vacations generally can be taken after six months of active service whenever work schedules permit. Vacation schedules should be coordinated and cleared with your supervisor/Town Administrator. It should be recognized that in some cases it may be difficult to fit in vacation time and that vacations might have to be deferred.

An employee whose employment terminates will be paid for accrued unused vacation days on a prorated basis.

While every reasonable effort will be made to accommodate employee requests for vacation time off the needs of the Town shall take precedence. Nothing in this section shall preclude the Administrator, or his/her designated representative, from requiring mandatory vacation during periods that better serve the operations of the Town and reduce accrued vacation time.

The Administrator, or his/her designated representative, shall have discretion to allow for an extension of time to use accrued vacation leave.

Page 29 of 44 ends

Revised and Adopted June 2020, 13 Sept 2021.
85 The Town of Fort Jones (City Hall)
11960 East Street
Fort Jones, California 96032
The Town of Fort Jones
Agenda Item for June 2023
Regular Meeting
Subject
Employe Handbook: 457 Plan
Type of Action
Action
Background & Summary of the Issue(s)
The Fort Jones Employee Handbook has not been reviewed and updated for some time. The Town of Fort Jones staff, in collaboration with the Council have begun updating this document. Certain sections will be edited and approved today as the first part of a more detailed, and very necessary, process to update this document.

Next Steps
The Town of Fort Jones staff and Council will continue to collaboratively work on the updates to the Employee Handbook.

Fiscal Analysis (as appropriate)
None
Attachment(s)
Attachment 1: DRAFT Fort Jones Employee Handbook: Page 109 (1 page) 86 INSURANCE BENEFITS

Deferred Compensation 457 Plan: The Town provides a plan for eligible employees in order to assist in planning for their retirement. For information regarding eligibility, contributions, benefits and tax status, contact the Town Clerk/Town Administrator. All eligible participants will receive a summary plan description.

From day one of employment the employee may contribute to the deferred compensation plan. The Town will contribute 1% (1/7 of the employees' contribution) after one year of full-time service and an additional 1% at the end of each year thereafter for five years. At that time the Town will contribute 7% of the employee's contribution. [As an example, in the first year if an employee contributes $100 of their income each month into a pretax 457 Plan, the Town will contribute $12 that year. After 6 years, the Town will contribute $84 per year ($12 per year x 7%)].

Page 30 of 44 ends

Revised and Adopted June 2020, 13 Sept 2021.
87 The Town of Fort Jones (City Hall)
11960 East Street
Fort Jones, California 96032
The Town of Fort Jones
Agenda Item for June 2023
Regular Meeting
Subject
Employe Handbook: Sick Leave
Type of Action
Action of approval
Background & Summary of the Issue(s)
The Fort Jones Employee Handbook has not been reviewed and updated for some time. The Town of Fort Jones staff, in collaboration with the Council have begun updating this document. Certain sections will be edited and approved today as the first part of a more detailed, and very necessary, process to update this document.

Next Steps
The Town of Fort Jones staff and the Council will continue to collaboratively work on the updates to the Employee Handbook.

Fiscal Analysis (as appropriate)
None
Attachment(s)
Attachment 1: DRAFT Fort Jones Employee Handbook: Page 109 (1 page) 88 SICK LEAVE
Sick leave is a form of insurance that is accumulated in order to provide a cushion for incapacitation due to illness. Itis to be used only when required to recover from illness or off-the-job injury; sick leave is not for "personal" absences. Time off for medical and dental appointments will be treated as sick leave. The Town will not tolerate abuse or misuse of your sick leave privilege.

The Town offers paid sick leave to regular employees who have completed a 90-day introductory period. After completion of your introductory period, you will accrue paid sick leave as follows:

After 90-days: 5 days
Years 1 thru 4: 10 days on each anniversary date
Years 5 thru 9: 15 days on each anniversary date

Page 30 of 44 ends

Revised and Adopted June 2020, 13 Sept 2021.

Year 10 and after: 20 days on each anniversary date
Accrued sick leave does carry over from year to year. The Town does not provide pay in lieu of unused sick leave. You may accrue up to 6 months sick leave.

If you are absent due to illness, medical evidence of your illness and/or medical certification of your fitness to return to work satisfactory to the Town, may be required before sick pay will be given. If there is reason to believe that sick leave has been misused, sick pay may not be awarded.

Page 31 of 44 ends

Revised and Adopted June 2020, 13 Sept 2021.
89 The Town of Fort Jones (City Hall)
11960 East Street
Fort Jones, California 96032
The Town of Fort Jones
Proposed Agenda Item for June 2023
Regular Meeting
Subject
Proposed Fee Schedule for Non-Event Use
Type of Action
Action of approval
Background & Summary of the Issue(s)
A fee schedule has been adopted for event use of Town buildings and parks but not for non-event use. These fees would cover meetings, private individual use, and trainings.

Recommendation
The Town of Fort Jones recommends that the Council approve and adopt the attached Proposed Fee Schedule for non-event use of Town buildings and parks.

Next Steps
The Proposed Fee Schedule will immediately be adopted for non-event use of Town buildings and parks.

Fiscal Analysis (as appropriate)
None.

Attachment(s)
Attachment 1: Proposed Fee Schedule (1 page)
11960 EAST STREET
P.O. BOX 40
FORT JONES, CA 96032
90 91
The Town of Fort Jones (City Hall)
11960 East Street
Fort Jones, California 96032
The Town of Fort Jones
Proposed Agenda Item for June 2023
Regular Meeting
Subject
Fort Jones Library Summer Reading Program
Type of Action
Action of approval
Background & Summary of the Issue(s)
The Friends of the Fort Jones Branch Library have respectfully requested $250 from the library budget to fund the “Kick Off Event” for this year’s Summer Reading Program.

Recommendation
The Town of Fort Jones recommends approval of use of $250 from the library budget to fund the Kick-Off Event for the Fort Jones Library Summer Reading Program.

Next Steps
The Fort Jones Branch Library Summer Reading Program will take place June 12-July 17, 2023 Fiscal Analysis (as appropriate)
The funds will be used for: Kick Off Event supplies ($50 Rays Gift Card); Quiz Show Prizes: $60 in Manicure Gift Cards, $50 in Marble Grounds Gift Cards, $50 in Mary's Burger House Gift Cards, and $40 in Maria's Gift Cards
Attachment(s)
Attachment 1: Summer Reading Program Outline (2 pages)
92 Friends of the Fort Jones Branch Library
P.O. Box 632
Fort Jones, CA 96032
May 11, 2023
Dear Fort Jones City Council,
The Friends of the Fort Jones Branch Library respectfully requests $250 from the library budget line item to fund the “Kick Off Event” for this year’s Summer Reading Program.

Please see enclosed the outline of the Summer Reading Program.

We ask that the City fund the *Kick-Off Event (highlighted).

The funds to be utilized accordingly:

Kick Off Event supplies:
$50 Rays Gift Card
Quiz Show Prizes:
$60 (4-$15) Manicure Gift Cards
$50 (5-$10) Marble Grounds Gift Cards
$50 (2-$20) Mary's Burger House Gift Cards
$40 (2-$20) Maria's Gift Cards
Thank you for your continued support of the Fort Jones Branch Library.

Betty Petry
Betty Petry, [email protected]
Friends of the Fort Jones Library, Administrator
Fort Jones Library
93 Fort Jones Branch Library Summer Reading Program 2023 June 12-July 17, 2023
Theme: Discover… *Kick Off Event:
• Register Participants: Child and Parent signatures
• Distribute Book Lists
• Delineate Rules

1. Weekly Check-in with Miss Celeste on Mondays

2. Reading List Books earn raffle tickets

3. Complete Book Trivia Questions correctly and earn additional raffle tickets

4. Book Trivia Q&A to be used in the Quiz Show

5. Raffle for prizes at End of Program Celebration
Display of Program Participation
• Bulletin Board in Hallway o Participants o Books Read o Number of Raffle Tickets Earned
End of Program Celebration! July 22, 2023 2 p.m.
(co-sponsored by FJ Lions & FJ Library Friends)
• Book Trivia Info “Quiz Show” o Use Spinning Wheel of Questions • Raffle for Prizes
• Gift Bags
• Light Refreshments
• Introduce Young Adult Book Club
94 The Town of Fort Jones (City Hall)
11960 East Street
Fort Jones, California 96032
The Town of Fort Jones
Proposed Agenda Item for June 2023
Regular Meeting
Subject
National Rural Water Association (NRWA) Per/Poly-Fluoroalkyl Substances (PFAS) Cost Recovery Program: Forever Chemicals in Drinking Water Type of Action
Seeking authority to enter into litigation and file a PFAS cost recovery action against the global manufacturers of the PFAS forever compounds using no-cost legal representation from the law firm of Napoli Shkolnik.

Background & Summary of the Issue(s)
PFAS are forever chemicals found in everyday items, including drinking water. The Environmental Protection Agency (EPA) is going to pass legislation to limit the amount of PFAS in drinking water, potentially requiring treatment on the part of water systems.

Water systems could recoup some or all of the costs associated with treatment by signing the retainer with Napoli Shkolnik. The National Rural Water Association Board of Directors, which is governed by California Rural Water, and 49 other state rural water affiliates, voted to engage with the law firm of Napoli Shkolnik for this litigation.

The sole purpose is to provide an opportunity for water and wastewater systems to recover any expenses they may have or expenses they may incur in the future for testing, treatment, and remediation of PFAS contamination.

1. The action is cost recovery, not punitive

2. It is filed against the global manufacturers of the compounds and does not impact local companies who may have used them

3. There is zero upfront cost to register the utility onto the cost rolls, however, a system must be registered prior to a settlement being reached in order to benefit. 95 Recommendation
The Town of Fort Jones staff recommend that the Council approve signature of the retainer to engage with the law firm Napoli Shkolnik and file a PFAS cost recovery action against the global manufacturers of the PFAS chemicals.

Fiscal Analysis
None.

Attachment(s)
Attachment 1: Message from the PFAS recovery team (4 pages) Attachment 2: Retainer page for signature (11 pages)
Attachment 3: RED ALERT flyer with PFAS deadlines (2 pages) 96 A MESSAGE FROM THE PFAS COST RECOVERY TEAM

OUR EXPERIENCE AND LEADERSHIP
Napoli, with over 30 years of experience, has the capability to successfully advise and represent Your community.

Our firm has demonstrated, through national leadership roles in numerous mass tort and class action cases, that we have both the financial resources and the legal, human, intellectual, and technological capital to successfully pursue and obtain substantial results to benefit its clients in this PFAS Cost Recovery Program. Notable examples of this expertise include leadership in the current AFFF litigation (Aqueous Film Forming Foam), as well as in Opioid and other related drug and device cases. Our firm is able and prepared, as necessary, to advance and invest millions of dollars in time and out-of-pocket expenses, with the firm’s recovery contingent upon a successful outcome, in the pursuit of the Your community claims in PFAS contamination matters.

OUR TEAM
The legal team Napoli has committed to this litigation is comprised of five partners, eighteen associates, as well as paralegal and technology support staff. We maintain low rates of turnover, assuring consistency in our work.

Mr. Paul Napoli will be serving as our primary attorney in this litigation and is nationally renowned for his leadership in the area of environmental mass tort, complex liability cases, and representing municipalities, with more than 25 years of experience. Notably, and specifically important in this case, Paul has been appointed Co-Lead Counsel in the In re: Aqueous Film-Forming Foams (AFFF) Products Liability Multi District Litigation (MDL) 2873 by Judge Richard M. Gergel, the District Judge in the District of South Carolina overseeing the AFFF MDL. In short, Paul has been and will be at the table for every significant decision, procedure and activity in this case. This will mean that our ability to represent the interests of Your community will be front and center.

Mr. Napoli and our team of attorneys tackling this litigation have significant experience in environmental litigation, and is organized to address PFOA contamination, environmental hazards, air pollution, pesticides, hazardous waste, oil spills, water contamination disease clusters, fracking and energy exploration and soil contamination.

INDUSTRY RECOGNITION
Napoli attorneys have been recognized by some of the most prestigious publications, including the “Top 100 Trial Lawyers” and “Top 10 Environmental Trial Lawyers” by National Trial Lawyers. We have also been included in the 97 invitation-only Multi-Million Dollar Advocates Forum® for the numerous multi-million-dollar verdicts and settlements we have been able to secure on behalf of our clients.

Fortune Magazine has recognized Napoli as “America’s Premier Lawyers”, our attorneys are regularly named to Super Lawyers® lists across the country, and the firm was selected as one of the “Best Law Firms in New York” in 2021 by U.S. News & World Report. In all, our team is not just able to demonstrate consistency and stability in practice, but rather, exceeding this requirement by demonstrating a stellar track record that would be instrumental in representing Towns in this PFAS Cost Recovery Action and progress.

OUR RESULTS
Napoli Shkolnik PLCC has the capacity to successfully represent Your community in this cost recovery litigation. We are able and prepared, as necessary, to advance and invest considerable resources in time and out-of-pocket expenses necessary for proposed representation cost recovery program. In recent years our firm has successfully resolved and self-funded the following mass litigations:

1. $816.45 million settlement for World Trade Center recovery workers;

2. $1.2 billion settlement of pharmaceutical litigation;

3. $52 million settlement of an MTBE environmental litigation;

4. $28 million supplemental settlement for World Trade Center recovery workers; and

5. $10 million+ awarded for asbestos victims.

In a sense, your community is ahead of the curve, having taken action to begin planning and remediating the impact of PFAS/PFOA. This forward-looking action by your administration will help to set you up for success.

OUR RESOURCES
Our firm has the significant resources required to handle the voluminous motion practice and discovery demands which will be required in this lawsuit. We are committed and prepared to fund this complex and expansive litigation leveraging our significant experience in litigating mass tort and class action matters which normally require the receipt, organization, and analysis of millions of documents. Please take a moment to consider our success in the past as evidence of our ability to produce an outstanding result for your community in this case. 98 Thank you for taking the time to consider Napoli’s proposal to represent your community in this litigation. If Your community chooses to retain this firm, you will have counsel who is available and accessible, both in person and virtually, always. to advise your community in this quickly changing regulatory environment.

Additionally, Napoli maintains a full-time lobbying component in Washington, DC. We are tracking developments in the infrastructure legislation and other water and related legislation coming out of the House and Senate. Our goal is to keep our clients aware of other funding opportunities in addition to our cost recovery program. We truly feel ours is a full-service law firm.

We are proud to be representing the National Rural Water Association in this PFAS Cost Recovery Litigation and look forward to representing your community to lessen the financial burden on your utility and ratepayers resulting from these forever and everywhere chemicals.

REFERENCES
The below client list is included as documentation of the vast experience Napoli has in representing governmental entities and water and wastewater utilities. In the AFFF MDL, Napoli currently represents over one hundred counties, cities, private and public water district providers, other governmental entities and is Counsel to the National Rural Water Association, and organization with over 31,000 members.

A list of some of these entities with references is below:

Nassau County Jared A. Kasschau,
Esq.

Nassau County Attorney (516) 571-3056 One West Street
Mineola, NY 11501
Hicksville Water District Nicholas Brigandi Chairman of the Board (516) 931-01844 4 Dean Street Hicksville, NY 11801
Town of Southampton Jay Schneiderman Supervisor (631) 287-5740 116 Hampton Road Southampton, NY 11968
City of Dayton John C. Musto Chief Trial Counsel,
Department of Law, Civil
Division
(937) 333-4116 101 West 3rd Street
Dayton, OH 45401
99 City of Tucson Mike Rankin (520) 791-4221
[email protected]
255 W Alameda Street
Tucson, AZ 85701
Town of Marana Frank Cassidy
City Attorney
Town of Marana Legal
[email protected] 11555 W Civic Center Dr
Bldg A3
Marana, Arizona, 85653-
Department 7006
Hampton Bays Water
District
James Burke (631) 287-3065
[email protected]
116 Hampton Road,
Southampton, NY 11968
Town Hall
Southside Water Works
and Sewer Board
Brandon Sewell Maintenance
Superintendent
(256) 442-8707 3001 AL-77
Southside, AL 35907
Weirton Water Board Butch Mastrantoni (304) 797-8591 200 Municipal Plaza Weirton, WV 26062

Other Environmental Clients past and present relevant to this project include the following:

Albertson Water District Bethpage Water District City of Glen Cove Water District Freon Contamination of Supply
Wells (2010-2015)
Greenlawn Water District
VOC contamination for
supply wells (Present)
Manhasset-Lakeville Water
District
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
The Town of Fort Jones (City Hall)
11960 East Street
Fort Jones, California 96032
The Town of Fort Jones
Proposed Agenda Item for June 2023
Regular Meeting
Subject
Sewer line replacement
Type of Action
Replacing of sewer main
Background & Summary of the Issue(s)
The Town of Fort Jones has been having issues with a particular stretch of sewer main line. This particular stretch has outlived its usefulness and needs to be replaced.

Recommendation
The Town of Fort Jones staff recommend that the Council approve (1) declaration of a public works emergency to perform this work and (2) use of wastewater capital replacement funds.

Fiscal Analysis
R.B. Aldrich Construction submitted a bid of $10,450.00. Morgan Eastlick, representing our Fort Jones Engineer: E & S Engineers & Surveyors, Inc., reviewed and confirmed the validity of the bid.

Attachment(s)
Attachment 1: Sewer Bid (1 page)
115
R.B. Aldrich Construction Estimate
15148 N. Hwy 3 P.O. Box 927
Fort Jones
CA. 96032-0927
Name / Address
Town of Fort Jones
East St.

Fort Jones CA>96032, Ca
DIR
1000012562
Description Qty Rate Total
Remove 80 lin. ft. of sewer and reinstall
new 6" SDR 26 sewer pipe and make 2 new
tie ins.
3 existing services to property line to be
replaced with new 4" SDR 26 sewer pipe
80 3

95.00 950.00
7,600.00
2,850.00
Total
$10,450.00
Date Estimate #
5/15/2023 102

Fort Jones City CouncilJune 12, 2023

Fort Jones City Council
June 12, 2023