AGENDA
Regular Meeting
MONDAY August 14, 2023 – 7:00 P.M.
11960 East Street Fort Jones, CA 96032
CALL TO ORDER
Fort Jones Town Council Roll Call:
MEMBERS: Garcia ___________ Banks ___________ Eayrs ___________ Collie-Mason ___________ LaRiviere ___________
PLEDGE OF ALLEGIANCE
Led by Mayor
PUBLIC COMMENTS
Discussion items only, no action to be taken. Any person may address the Council at this time upon any subject within the jurisdiction of the Town of Fort Jones; however, any matter that requires action may be referred to staff and/or Committee for a report and recommendation for possible action at a subsequent Council meeting. There is a five (5) minute limit per topic.
DISCUSSION/REPORTS/CORRESPONDENCE: NON-ACTION ITEMS
A. Police Department Monthly Report
B. Fire Department Monthly Report
C. Public Works Monthly Report
D. Town Administrator’s Report
CONSENT CALENDAR
1. Items listed on the consent agenda are considered routine and may be enacted in one motion. Any item may be removed for discussion at the request of the Council or the Public. a) Approval of Minutes: Regular Meeting July 10, 2023
b) Ratification of Disbursements: July 1 through 31
c) Review Budget vs. Actual for July 1, 2022 through June 30, 2023 DISCUSSION/REPORTS: ACTION ITEMS
Fire Chief Job Description
Town Caretaker Job Description
Public Works I Job Description
Class A License School for Public Works Supervisor
Horn Street Rehabilitation Project Plans and Bidding Authorization Etna Police Department Contract
Annual Donation to Etna Pool
Website Update
Salary Schedule
Ordinance and Policy Committee: Reappointment of Members/Designate as Ad Hoc Committee Surplus Equipment
Statewide Park Grant
STAFF COMMENTS
COUNCIL MEMBER COMMENTS
PUBLIC COMMENTS ON CLOSED SESSIONS
(This is the time for community members to bring up items they wish to discuss regarding closed session items only) ADJOURN TO CLOSED SESSIONS:
The Council will meet pursuant to Section 54954.5(e) of the Government Code to discuss Public Employee Appointment for the position of Town Clerk/Town Administrator.
CLOSED SESSIONS:
RETURN TO OPEN SESSION:
REPORT ON CLOSED SESSIONS: ANY ACTION TAKEN WILL BE REPORTED IN OPEN SESSION
ADJOURNMENT
The next Fort Jones Town Council Meeting is scheduled for September 11, 2023 at 7:00 p.m.
The Town of Fort Jones intends to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you need special assistance beyond what is normally provided, the Town will attempt to accommodate you in every reasonable manner. Individuals who need auxiliary aids or services for effective communication or to participate in programs and services of the Town of Fort Jones are invited to make their needs and preferences known by contacting the Town Hall office, (530) 468-2281, at least 72 hours prior to the meeting.
Contents
Reports and Non-Action Items
Police Department Report…………………………………………………………………..…….…..…..….2 Fire Department Report…………………….……………………………………………………….……….16 Public Works Department Report…………………………………………..………………………….…...18 Town Administrator Report……………………………………………………………………………..…....19 Consent Calendar
Approval of Minutes: Special Meeting June 29th, 2023…………………………………......…………..24 Approval of Minutes: Regular Meeting July 10th, 2023…………………………………......…………..25 Ratification of Disbursements: July 1-31, 2023……………………………………………..…………...29 Budget Vs. Actual: July 1, 2022-June 30, 2023…………………………...…………………...………..36 Action Items
Fire Chief Job Description………………………………..………………………………...………...……..52 Town Caretaker Job Description………………………………..………………………………….……….57 Public Works I Job Description…..……………………………..……………………………….....……….61 Class A License School for Public Works Supervisor………………………..……………….….……….61 Horn Street Rehabilitation Project Plans and Bidding Authorization ………….………….…...………..62 Etna Police Department Contract ……………………....………………………………...…..……..……..65 Annual Donation to Etna Pool…………………………………..……………………………..…...……….83 Town of Fort Jones Website Update………………….………………………..………..………………….85 Ordinance and Policy Committee………………………………………………………………………..….87 Salary Schedule………………………………………………………….………….…..…………...……….88 Surplus Equipment.....…………..…………..………………………………………………………………..91 Statewide Park Grant…………………......…………..…………..………………………………………….93
REPORTS & CORRESPONDENCE
Fort Jones Police Department Monthly Report
July 2023
Town of Ft. Jones
July 2023 PD Report
Summer has definitely arrived and has brought us the opportunity to host and enjoy many events. This along with everyday summer activities that bring visitors to our community has led to a high number of calls for service as well as increased traffic in town. It has been very important for the police department to stay proactive and engaging with our community to serve in the best way possible as well as provide the safest town in the country. Attached you will see our statistical report and the reflection of high calls for service due to a busy summer. Please take a look at the stat report to familiarize yourself with the ongoings within town. As mentioned before, these stats only reflect a small portion of the activities our officers perform on a daily basis.
Traffic- Officers have been concentrating on several areas in and around town to effectively reduce traffic violations and create a safer street environment. Numerous vehicle stops were performed during the month of July with several citations being issued. U-Turns and speeding on Main Street continues to be priority and we have noticed a a reduction of violations over the past month or two. We can’t be everywhere at once so please stay vigilant and if you notice an issue that needs to be addressed please pass it onto the department.
Schools- While we have been assisting the school district with summer related activities we are also active in creating new policy and procedures in creating the safest school district possible. We have also prepared ourselves to be present when school begins especially as parents and children arrive or leave school grounds. We hope to enjoy another successful school year with our partnership with school administration.
Code Enforcement- We continue to follow up on ongoing code enforcement cases, closing some of them out with full compliance. Others are in the working stage and look to be successfully closed out in the near future. We have partnered with Ft. Jones fire and Chief Hess on several projects while patrolling town for problematic areas. Many contacts as well as notices have been served and mailed to property owners who need their properties attention.
Animal Control- We have seen a recent uptick in animal control issues especially related to dogs at large. Several dogs have been taken into custody and well as re homed through the rescue ranch and the humane society. Wild animals have also been an issue recently with cougars and bears travelling through town. Several animal related citations have also been issued to owners hopefully holding them accountable in a way they will want to change how their pets are taken care of. We still hope the construction of the kennels will be completed soon so housing at large animals will be easier and will produce fees for the town of Ft. Jones.
Written Reports/Calls for Service- Again as you can see we have been very busy with calls for service as well as written investigations. Many of these recent reports have been serious crimes involving violence. We have been successful in our investigations that most cases have been closed due to the apprehension of suspects. Others have seen files being charged with the District Attorney.
Mutual Aid- Recently it seems that our area has experienced a high amount of tragic events and passings. Through these calls for service, it has made me appreciate even more the high caliber of services we have in our community. Everyone from our fire departments, EMS departments, and first responder services is top notch and a true blessing for our valley. I am very prideful to know when we have unfortunate events that everyone has each other’s backs and our willing to step up. Please reach out to your first responders and thank them for their service. Many of the calls they must respond to and act on have a life changing/long term effect which they carry with them forever.
Coverage/Service- The police department continues to provide services to the town of Ft. Jones equal to two full time officers, a part time CSO, and a part time detective. We have two open positions with potential officers completing background. It is important for us to fill these vacancies with highly trained compassionate officers who are vested in our community as much as we are. Sometimes this takes a little extra time finding those who want to serve our little community but it will be worth the wait. We are very fortunate to have the officers we do and provide our community with many services that in many cases are not put on a timecard. We enjoy hearing the thanks from our constituents on a daily basis and it is with great pride we are able to serve the town of Ft. Jones. It will always be our pledge to provide the highest quality law enforcement services to our Scott valley area. We continue to feel the support of our community which is very important these days, so thank you for your continued support and please feel free to come out on a ride along to see the outstanding services our community has to offer.
SISKIYOU COUNTY
SHERIFF'S OFFICE
305 BUTTE ST
YREKA, CA 96097
(530) 841-2900
CFS EVENT LIST SEARCH
Agency = %,
CFS Report Date = 07/01/2023 to 08/10/2023,
CFS EVENT LIST REPORT
Primary Unit = ETNA%, Response Area = 1
CFS EVENT LIST SEARCH RESULTS
TIME CREATED
EVENT NUMBER
CASE NUMBER CALL TYPE
LOCATION
APT
FINAL TYPE
07/03/2023 18:25
2307030068
1230923
DV
1108 SCOTT RIVER RD
07/09/2023 16:39
2307090028
VEH STOP
MAIN ST/MATHEWS ST
07/11/2023 18:20
2307110045
1230961
CRNR
SCOTT RIVER RD/N 3
07/13/2023 16:46
2307130042
VEH STOP
HWY3/EASTSIDE
07/16/2023 18:21
2307160037
VEH STOP
N HWY 3/FRANKLIN LN
07/17/2023 16:05
2307170043
VEH STOP
MARBLE VIEW AVE/N 3
07/26/2023 07:00
2307260008
VEH STOP
N HWY 3/MARBLE VIEW AVE
07/26/2023 21:30
2307260055
VEH STOP
N HWY 3/MCADAMS CREEK RD
07/28/2023 17:13
2307280046
VEH STOP
N HWY 3/SCOTT RIVER RD
08/02/2023 15:28
2308020036
VEH STOP
SCOTT RIVER RD/N 3
08/02/2023 19:58
2308020057
VEH STOP
N HWY 3/LIGHTHILL RD
08/04/2023 07:41
2308040006
VEH STOP
HWY 3/CARLOCK
08/04/2023 15:34
2308040040
VEH STOP
MAIN ST/MATHEWS ST
08/04/2023 17:05
2308040047
VEH STOP
2000 N HWY 3
08/04/2023 21:35
2308040061
ASST
N HWY 3/PEACH ORCHARD RD
TOTAL CALLS: 15
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CFS EVENT LIST REPORT
SISKIYOU COUNTY
SHERIFF'S OFFICE
305 BUTTE ST
YREKA, CA 96097
(530) 841-2900
CFS EVENT LIST SEARCH
Agency = %,
CFS Report Date = 07/01/2023 to 08/10/2023,
Primary Unit = ETNA%,
Response Area = 5A
CFS EVENT LIST SEARCH RESULTS
TIME CREATED
EVENT NUMBER
CASE NUMBER CALL TYPE
LOCATION
APT
FINAL TYPE
07/01/2023 16:29
2307010029
M
230 DALE AVE
07/02/2023 19:18
2307020047
M
12095 OAK MILL DR
07/02/2023 20:09
2307020055
FLP
101 BUTTE ST
07/02/2023 20:49
2307020064
VEH STOP
QUARTZ VALLEY RD
07/02/2023 21:39
2307020069
DV
113 DALE AVE
07/02/2023 21:47
2307020070
SUIC
41 STERLING ST
07/02/2023 22:34
2307020072
DV
113 DALE AVE
07/03/2023 12:52
2307030032
WI
124 COLLIER WY
07/03/2023 16:47
2307030056
FLP
41 STERLING ST
07/03/2023 23:01
2307030082
WI
DALE AVE/SCOTT RIVER RD
07/07/2023 19:03
2307070047
5230066
AT
236 STERLING ST
07/09/2023 05:34
2307090005
ALARM
11300 N HWY 3
07/10/2023 07:34
2307100010
M
11307 MAIN ST
07/10/2023 09:06
2307100016
5230067
VNDL
237 BUTTE ST
07/12/2023 10:40
2307120023
ANIMAL
12079 MAIN ST
07/12/2023 11:08
2307120026
CODE
111 BUTTE ST
07/12/2023 12:01
2307120028
CODE
122 SCOTT RIVER RD
07/12/2023 19:06
2307120056
M
12313 MAIN ST
07/14/2023 09:38
2307140014
DV
106 BOWER ST
07/14/2023 15:19
2307140033
TRSP
11319 MITTAN WAY
07/14/2023 21:27
2307140053
5230073
WI
101 BUTTE ST
07/15/2023 08:27
2307150007
NCRM
11219 N HWY 3
C
07/15/2023 11:09
2307150014
PTFT
11911 MAIN ST
07/15/2023 15:29
2307150029
VEH STOP
N HWY 3 / MCADAMS
07/15/2023 16:03
2307150030
VEH STOP
MAIN ST/ALLISON WAY
07/16/2023 00:15
2307160001
5230075
DP
243 STERLING ST
07/16/2023 18:42
2307160039
FLP
12079 MAIN ST
07/17/2023 09:46
2307170017
FLP
11223 N HWY 3
07/17/2023 12:09
2307170029
ANIMAL
12079 MAIN ST
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TIME CREATED
EVENT NUMBER
CASE NUMBER CALL TYPE
LOCATION
APT
FINAL TYPE
07/19/2023 15:40
2307190050
OWAS
11307 MAIN ST
07/20/2023 17:40
2307200044
DP
321 SCOTT RIVER RD
07/22/2023 12:29
2307220021
M
215 HIGH ST
07/25/2023 14:24
2307250027
5230078 MMIS
12737 MARBLE VIEW AVE
07/28/2023 06:34
2307280006
AVEH
FORT JONES CEMETERY
07/28/2023 11:31
2307280028
VEH STOP
MAIN ST/DOUGLAS ST
07/28/2023 17:05
2307280045
M
12855 MARBLE VIEW AVE
07/29/2023 11:06
2307290018
FLP
12825 MARBLE VIEW AVE
07/29/2023 23:23
2307290044
TRSP
11740 MAIN ST
07/30/2023 02:07
2307300002
M
25 DOUGLAS ST
07/30/2023 16:42
2307300031
WI
11705 MAIN ST
08/02/2023 02:35
2308020004
5230079 DP
243 STERLING ST
08/02/2023 04:11
2308020006
5230080 RO
12079 MAIN ST
B
08/02/2023 19:25
2308020052
VEH STOP
MAIN ST/HORN ST
08/03/2023 05:05
2308030008
ALARM
11300 N HWY 3
08/04/2023 06:41
2308040004
PTRL
0 FT JONES
08/04/2023 15:16
2308040036
VEH STOP
MAIN ST/STERLING ST
08/05/2023 10:06
2308050023
AB
12154 MAIN ST
08/05/2023 20:17
2308050045
DP
130 NEWTON ST
08/06/2023 08:44
2308060014
M
12313 MAIN ST
08/06/2023 13:42
2308060026
VEH STOP
MAIN ST/DON ST
08/06/2023 13:48
2308060027
VEH STOP
MAIN ST/STERLING ST
08/06/2023 14:42
2308060030
VEH STOP
MAIN ST/ALLISON WAY
08/06/2023 15:57
2308060034
VEH STOP
MAIN ST / EASTSIDE RD
08/06/2023 16:30
2308060035
VEH STOP
MAIN ST/CARLOCK ST
08/06/2023 21:29
2308060046
VEH STOP
11300 N HWY 3
08/06/2023 22:38
2308060053
VEH STOP
HWY 3/EASTSIDE
08/07/2023 10:29
2308070021
TRSP
124 CARLOCK ST
08/10/2023 10:00
2308100023
NCRM
215 HIGH ST
TOTAL CALLS: 58
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CFS EVENT LIST REPORT
SISKIYOU COUNTY
SHERIFF'S OFFICE
305 BUTTE ST
YREKA, CA 96097
(530) 841-2900
CFS EVENT LIST SEARCH
Agency = %,
CFS Report Date = 07/01/2023 to 08/10/2023,
Primary Unit = ETNA%,
Response Area = 5C
CFS EVENT LIST SEARCH RESULTS
TIME CREATED
EVENT NUMBER
CASE NUMBER CALL TYPE
LOCATION
APT
FINAL TYPE
07/01/2023 10:16
2307010014
FLP
857 HIGHLAND ST
07/01/2023 13:12
2307010021
4230051
DP
520 MAIN ST
07/02/2023 19:15
2307020045
FLP
900 CALLAHAN WAY
07/03/2023 10:29
2307030021
ASST
607 BRYAN ST
07/04/2023 08:55
2307040009
WI
15 TELCO WY
07/04/2023 14:32
2307040025
TRSP
15 TELCO WY
07/04/2023 18:15
2307040038
DV
335 COLLIER WAY
07/05/2023 11:17
2307050017
4230053
CODE
857 VERNON ST
07/06/2023 17:25
2307060061
ANIMAL
1036 CALLAHAN WAY
07/07/2023 15:33
2307070030
4230055
DV
840 BRYAN ST
07/07/2023 16:59
2307070034
DV
840 BRYAN ST
07/08/2023 22:06
2307080058
OWAV
ETNA CITY PARK
07/09/2023 23:34
2307090053
VEH STOP
MAIN ST/N 3
.
07/10/2023 12:08
2307100027
M
30 TELCO WAY
07/10/2023 20:11
2307100049
ASST
525 CHURCH ST
07/11/2023 09:48
2307110014
ANIMAL
400 HOWELL AVE
07/11/2023 13:20
2307110028
CIV
923 CLEVELAND ST
07/11/2023 16:17
2307110038
ANIMAL
857 HIGHLAND ST
07/13/2023 14:52
2307130036
4230056
ASST
337 CALLAHAN ST
07/14/2023 09:36
2307140013
FLP
333 CALLAHAN ST
07/15/2023 16:39
2307150033
4230058
FLP
900 CALLAHAN WAY
7 07/15/2023 17:19
2307150036
OWAS
900 CALLAHAN WAY
07/16/2023 14:52
2307160027
WI
306 FREDERICK ST
07/17/2023 17:31
2307170049
VNDL
900 CALLAHAN WAY
1 07/19/2023 13:19
2307190039
4230059
VNDL
134 CHURCH ST
07/19/2023 15:06
2307190047
OWAS
233 N HWY 3
07/19/2023 17:17
2307190057
M
335 COLLIER WAY
07/21/2023 16:29
2307210048
M
15 TELCO WY
07/22/2023 08:59
2307220016
4230060
PROBS
857 BERNON
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TIME CREATED
EVENT NUMBER
CASE NUMBER CALL TYPE
LOCATION
APT
FINAL TYPE
07/22/2023 20:55
2307220034
4230061
FLP
536 N HWY 3
B
07/24/2023 12:26
2307240018
ALARM
233 N HWY 3
07/29/2023 12:56
2307290021
VEH STOP
COLLIER WAY/PIG ALY
07/29/2023 19:55
2307290038
VEH STOP
N HWY 3/TELCO WAY
07/30/2023 13:41
2307300023
PTFT
131 CALLAHAN ST
08/02/2023 14:10
2308020026
4230063
RO
323 COLLIER WAY
08/03/2023 17:36
2308030050
CIV
617 OAK ST
08/03/2023 17:40
2308030051
CIV
627 WAGNER WAY
08/04/2023 19:04
2308040052
VEH STOP
400 HOWELL AVE
08/04/2023 20:09
2308040059
4230064
VEH STOP
COLLIER WAY/MAIN ST
08/05/2023 03:32
2308050011
4230065
OWAV
00 CALLAHAN ST
08/05/2023 05:58
2308050013
4230066
OWAV
00 CALLAHAN ST
08/05/2023 07:02
2308050016
VEH STOP
HWY 3/ BUTTE ST
08/06/2023 13:07
2308060024
VEH STOP
HOWELL AVE/HARRISON ST
08/10/2023 11:42
2308100036
4230067
FLP
511 MAIN ST
TOTAL CALLS: 44
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SISKIYOU COUNTY
SHERIFF'S OFFICE
305 BUTTE ST
YREKA, CA 96097
(530) 841-2900
CFS EVENT LIST SEARCH
Agency = %,
CFS Report Date = 07/01/2023 to 08/10/2023,
CFS EVENT LIST REPORT
Primary Unit = ETNA%, Response Area = 5
CFS EVENT LIST SEARCH RESULTS
TIME CREATED
EVENT NUMBER
CASE NUMBER CALL TYPE
LOCATION
APT
FINAL TYPE
07/07/2023 11:24
2307070015
VEH STOP
S HWY 3/FRENCH CREEK RD
07/08/2023 15:00
2307080039
WI
9701 S HWY 3
07/11/2023 11:55
2307110023
ASST
9929 S HWY 3
07/13/2023 12:31
2307130030
FLP
12313 S HWY 3
07/14/2023 12:23
2307140022
FIRE
FRENCH CREEK RD/S 3
07/16/2023 22:25
2307160049
VEH STOP
FRENCH CREEK RD/S 3
07/18/2023 21:52
2307180060
VEH STOP
FRENCH CREEK RD/S 3
07/27/2023 09:15
2307270015
WI
1525 SAWYERS BAR RD
07/27/2023 17:00
2307270048
OWAV
1220 N HWY 3
08/03/2023 11:08
2308030026
ASST
9929 S HWY 3
TOTAL CALLS: 10
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SISKIYOU COUNTY
SHERIFF'S OFFICE
305 BUTTE ST
YREKA, CA 96097
(530) 841-2900
CFS EVENT LIST SEARCH
Agency = %,
CFS Report Date = 07/01/2023 to 08/10/2023,
Primary Unit = ETNA%,
Response Area = 5B
CFS EVENT LIST SEARCH RESULTS
TIME CREATED EVENT NUMBER CASE NUMBER CALL TYPE
LOCATION
APT
FINAL TYPE
07/02/2023 21:05 2307020066 VEH STOP
ELLER LN
07/08/2023 21:33 2307080057 VEH STOP
S KIDDER CREEK RD/N 3
07/21/2023 14:46 2307210042 VEH STOP
1024 S KIDDER LOOP
CFS EVENT LIST REPORT
TOTAL CALLS: 3
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July 2023
Chief Joseph HessPo Box 59731 Newton StreetFort Jones CA, 96032Station Phone (530)468-2261E-Mail- [email protected] Joseph HessPo Box 59731 Newton StreetFort Jones CA, 96032Station Phone (530)468-2261E-Mail- [email protected] Fort Jones Fire DepartmentFort Jones Fire Department Chief Joseph Hess
Po Box 597
31 Newton Street
Fort Jones CA, 96032
Station Phone (530)468-2261
E-Mail- [email protected]
Chief Joseph Hess
Po Box 597
31 Newton Street
Fort Jones CA, 96032
Station Phone (530)468-2261
E-Mail- [email protected]
Fort Jones Fire Department
Fort Jones Fire Department
To City Council,
The Fire Department responded to 43 calls for service in the month of July. Members participated in 18 hours of scheduled training and numerous hours of online training. The Fire Department has responded to 270 calls year to date.
July 2023 Calls
Call Type
City Limits
Out of City
MEDICAL AID
9 19
PUBLIC ASST.
1 2
TRAFFIC ACCIDENT
0 2
CANCELLED
1 5
WILDLAND FIRE
0 3
TECH RESCUE
0 1
STRUCTURE FIRE
0 0
VEHICLE FIRE
0 0
Total
11 32
Fire season is starting to pick up with the warmer and drier weather. We’ve responded to several local fires that were thankfully kept fairly small with no major damage or injuries, but a good reminder for everyone to be careful and ensure they’re ready for fire season. Also as a reminder all debris burning is suspended in Town and throughout the county until the end of fire season Fort Jones Public Works Department Monthly Report
July 2023
Public Works Report
Sewer
We read the flowmeter daily and recorded flows for the quarterly report. We received the report from SHN. We inspected numerous manholes to make sure that everything is working properly. We noticed that a few of our residences were being improperly classified in the sewer billing. We changed them from single family residential rates to their correct fourplex/triplex sewer rates. We worked with the office to try to get local businesses’ to abide by the Towns FOG ordinance. We had a situation where a business was letting a substantial amount of grease get into the Towns sewer system.
Water
We are getting ready to do the mandatory lead and copper sampling this year. We corresponded with Pace Labs and the homeowners about sampling techniques and chain of custody requirements. We handed out all of the sampling bottles and instructed homeowners’ how/when to sample. We contacted Caltrans about doing some utility work on Hwy 3. We set up all of the necessary traffic control devices and dug up a water lateral with a broken valve attached to it. We tried to freeze the pipe but were unsuccessful. We are working on figuring out another way to replace this valve. We lubricated about half of all of the fire hydrants in town with oil and grease. We ordered more of the specific type of oil that the Mueller hydrants need. We expect to have 100% of them lubricated by the end of August. We assisted the fire department in trouble shooting a fire hydrant that did not have any water coming out of it when activated. We turned on the isolation valve to supply water to the hydrant which solved the issue. We noticed that a hydrant on Newton Street was leaking water, even when it was in the “off” position. We dug up the hydrant and we are working on replacing the main valve on this hydrant as well as adjusting the hydrant to place the barrels in the correct positions. We read all 400 of the meters. We noticed an uptick in water usage. The Town pumped about 7.9 million gallons in the last period. This is a little bit below what we have pumped in other years during this time period. Everett is continually going to the CRWA apprenticeship program and will be attending a cross connection class in September which will give Everett all of the certifications necessary to test and install backflow prevention devices. We noticed some abnormal pump hours on 8/4/2023 right after a severe lightning storm. We figured out the problem and got the pump back up and running. We ordered some parts to get water to a building on East St. We will be working on that project in early September.
Roads
We removed all of the trash weekly. We used the weed eater along the sides on various roadways. We cleaned out some of the drainage inlets to help prevent ponding on the roadways. We removed numerous dead animals off of the roadways and disposed of them. We sprayed the weeds in the cracks along Main Street. We are going to meet with a Caltrans engineer on 8/10 to discuss their upcoming culvert replacement project which will be replacing a section of culvert in front of Ray’s Food Place. We are meeting with Caltrans again to discuss the needs of the highway system through Town on 8/30/2023, Parks
We mowed all of the parks weekly. We replaced a few sprinklers at Town Hall and at Walker Fields. We picked up all of the trash weekly. We ordered some new replacement sprinklers for Walker Fields. The specific type that the Town has been using are no longer made anymore, which makes it hard to fix or work on them. We are going to replace a whole zone with new sprinklers, which will give us some spare parts to fix the rest of the system. We cleaned up the Little League Field in preparation for the Bev White Memorial Tournament that occurred on August 4th -6th.
Fort Jones Town Administrator Monthly Report
July 2023
(VERBAL)
CONSENT CALENDAR
APPROVAL OF MINUTES
Fort Jones City Council
Special Meeting
June 29, 2023
I, Adam Cox, Interim Town Administrator for the Town of Fort Jones, hereby certify that the agenda for the June 29, 2023 Special Meeting of the Town Council was posted at City Hall near the door of the Town Council Chambers, at Ray's Food Place, at Scott Valley Family Resource Center, at the Post Office, Outside Ace Hardware and on the Town’s website, www.fortjonesca.org on June 28th, 2023.
I declare under the penalty of perjury that the foregoing is true and correct.
Adam Cox, Interim Town Administrator
ROLL Call
The special meeting of the Fort Jones Town Council was called to order in person by Mayor Mercedes Garcia at 5:30 pm. In addition to Mayor Mercedes Garcia, Council Members present were Kathye Banks, Julia Collie-Mason, and Alex LaRiviere (remote).
Also present: Interim Town Administrator Adam Cox, Public Works Supervisor Everett Hullquist, and Fire Chief Joseph Hess.
Mayor Garcia led the flag salute.
PUBLIC COMMENTS:
Bill (former member) thinks that what we are doing is illegal and wants to know what is happening.
DISCUSSION/REPORTS: ACTION ITEMS:
Discussed preliminary 2023-24 preliminary budget. Town Admin Cox pointed out some areas of concern in the law enforcement and fire department budgets.
Moves: Collie-Mason to adopt the preliminary FY 23/24 budget Seconds: LaRiviere
Aye: all
No:
ADJOURNMENT: The meeting was adjourned at 5:52 pm.
Attest:
_____________________________________________
Adam Cox, Interim Town Administrator
Approved:
_____________________________________________
Mayor Mercedes Garcia
Fort Jones City Council
Regular Meeting
July 10, 2023
I, Adam Cox, Interim Town Administrator for the Town of Fort Jones, hereby certify that the agenda for the July 10, 2023 Regular Meeting of the Town Council was posted at City Hall near the door of the Town Council Chambers, at Ray's Food Place, at Scott Valley Family Resource Center, at the Post Office, Outside Ace Hardware and on the Town’s website, www.fortjonesca.org on July 7th, 2023.
I declare under the penalty of perjury that the foregoing is true and correct.
Adam Cox, Interim Town Administrator
ROLL Call
The regular meeting of the Fort Jones Town Council was called to order in person by Mayor Mercedes Garcia at 7:00 pm. In addition to Mayor Mercedes Garcia, Council Members present were Kathye Banks, Mark Eayrs, Julia Collie-Mason, and Alex LaRiviere.
Also present: Interim Town Administrator Adam Cox, Public Works Supervisor Everett Hullquist, and Fire Chief Joseph Hess.
Mayor Garcia led the flag salute.
PUBLIC COMMENTS:
None.
DISCUSSION / REPORTS / CORRESPONDENCE: NON-ACTION ITEMS:
A. Police Department Monthly Report: The written report appears in the July Council Packet. Police Chief Josh Short gives verbal report.
B. Fire Department Monthly Report: The written report appears in the July Council Packet. Fire Chief Joseph Hess provides a verbal report.
C. Public Works Monthly Report: The written report appears in the July Council Packet.
D. Town Administrator’s Report: Adam Cox gave a verbal report.
CONSENT CALENDAR:
Items listed on the consent agenda are considered routine and may be enacted in one motion.
Any item may be removed for discussion at the request of the Council or the Public.
2. a) Approval of Minutes: Regular Meeting June 12, 2023 b) Ratification of Disbursements: June 1 through 30
c) Review Budget vs. Actual for July 1, 2022 through June 30, 2023 Need to change Julia’s name in the minutes to “Collie-Mason” not Collier-Mason.
Moves: Eayrs
Seconds: LaRiviere
Aye: all
No:
DISCUSSION / REPORTS: ACTION ITEMS:
Fire Chief Job Description
Clarify that it is both the chief administrative and operations officer (first sentence). No vote taken.
Moves: None
Seconds:
Aye:
No:
Public Works Director Job Description
Water and Wastewater certifications should be a requirement listed in the job description. D-1 for water and Grade 2 or 3 for wastewater.
Moves: Collie-Mason to approve with the changes suggested above Seconds: Banks
Aye: all
No:
Town Caretaker Job Description
The job description presented in January needs to be formatted like the other job descriptions and brought back for Council approval.
Moves: Banks to table this item and consider at a future meeting Seconds: Collie-Mason
Aye: all
No:
Public Works I Job Description
Change the “reports to” title from Public Works Supervisor to something else that indicates they take direction from whomever is in charge of public works. No vote taken.
Moves: None
Moves:
Seconds:
Aye:
No:
Resolution No. 1120 for Road Repair and Accountability Act Council had discussion about the projects and schedule. Town Admin Cox explained that this is being brought back to Council (it was originally considered in April) because the previous resolution did not have the projects list with a schedule included which is a requirement.
Moves: Banks to approve
Seconds: Eayrs
Aye: all
No:
Class A License School for Public Works Supervisor
Council questioned the costs of the class and asked if there was money set aside for this class. Town Admin Cox responded that no funding had been specifically identified. It was agreed that this item would be brought back for approval when Council considers its final budget.
Moves: Banks to table this item for reconsideration during the final budget hearing.
Seconds: Collie-Mason
Aye: all
No:
Energy Efficiency Assessment
Everett Hullquist explained results of the assessment and stated that upgrading the Town’s mechanical equipment will eventually pay for itself through energy savings. Will consider the mechanical upgrades in the future when grant funds may be sought (after audits are finished).
Moves: Banks to consider the mechanical upgrades in the future post-audit Seconds: LaRiviere
Aye: all
No:
Code Enforcement Hearings
Kelly York explained that code enforcement hearings can be performed “in-house” rather than adjudicating through the court system. This will enable fines to begin accruing quicker. Council asked for research to be done regarding the cost of a hearing officer before the Town moves forward with an in-house program.
Moves: Collie-Mason to bring this item back in the future with more information about the costs.
Seconds: LaRiviere
Aye: all
No:
STAFF COMMENTS:
Everett Hullquist commented that he reviewed the Town’s preliminary budget and that there was no money included for the purchase of new equipment. He suggested that the Town needs a walk-behind asphalt saw, lawnmower, and tires for dump truck.
COUNCIL MEMBER COMMENTS:
Council would like to know when the last time a COLA raise was given to Town employees Public Comments On Closed Session: (This is the time for community members to bring up items they wish to discuss regarding the closed session item only) None.
Adjourn to Closed Session:
The Council adjourned to closed session at 8:11 pm.
Closed Session:
The Council met pursuant to Section 54956.9 of the Government Code to consult with legal counsel regarding the ongoing litigation with Mr. Pinassi.
The Council met pursuant to Section 54954.5(e) of the Government regarding the Public Employee Appointment for the Town Clerk/Town Administrator.
Return to Open Session:
The Council returned to open session at 8:58 pm.
Report on Closed Session: Any Action taken will be REPORTED in open session Mayor Garcia reported that direction was given to staff.
ADJOURNMENT: The meeting was adjourned at 8:59 pm. The next Regular City Council Meeting is scheduled to be held on August 14, 2023 at 7:00 p.m.
Attest:
_____________________________________________
Adam Cox, Interim Town Administrator
Approved:
_____________________________________________
Mayor Mercedes Garcia
DISBURSEMENTS
Type Date Num Name Memo
02-810025 - GF
Bill Pmt -Check
07/06/2023
26145
A1 Drains
Bill Pmt -Check
07/06/2023
26146
Basic Laboratory
Invoice 2304835-28
Bill Pmt -Check
07/06/2023
26147
Burton's Fire Inc
Pump testing July Invoice
Bill Pmt -Check
07/06/2023
26148
Charles W. Pillon
18/19 audit prep
Bill Pmt -Check
07/06/2023
26149
Everett Hulquist *
Reimbursement for fees paid at County office
Bill Pmt -Check
07/06/2023
26150
Fort Jones Lumber
5010: $501.57, 5012: $85.52
Bill Pmt -Check
07/06/2023
26151
Pacific Power
June 2023 billing
Bill Pmt -Check
07/06/2023
26152
Quad-B Systems
Invoice 10179
Bill Pmt -Check
07/06/2023
26153
Scott River Pump
Invoice 23-58198
Bill Pmt -Check
07/06/2023
26154
Scott Valley Disposal
June billing Acct. 350
Bill Pmt -Check
07/06/2023
26155
US Bank Equipment Finance
Invoice number 504780560
Bill Pmt -Check
07/06/2023
26156
USPS
Postage Meter #8098511
Bill Pmt -Check
07/06/2023
26181
Employment Development Department
Account ID 698-1449-9
Bill Pmt -Check
07/06/2023
26182
City of Etna*
July LOLA Dinner
Paycheck
07/07/2023
26157
Andrew, Juliusson
Paycheck
07/07/2023
26158
Arrwood, Teresa
Paycheck
07/07/2023
26159
Barnes, David
Paycheck
07/07/2023
26160
Buker*, Breanna
Paycheck
07/07/2023
26161
Font*, Ron
Paycheck
07/07/2023
26162
Hess*, Joseph
Paycheck
07/07/2023
26163
Hess*, Samantha F
Paycheck
07/07/2023
26164
Kraemer, True
Paycheck
07/07/2023
26165
Leiferman*, Bradley
Paycheck
07/07/2023
26166
Mason*, Julia
Paycheck
07/07/2023
26167
Schott*, Dawn
Paycheck
07/07/2023
26168
Varga*, Alex
Paycheck
07/07/2023
26169
Wailes, Dustin R
Paycheck
07/07/2023
26170
Wear, John
Paycheck
07/07/2023
26171
Wedgley, Shannon
Paycheck
07/07/2023
26172
Font *, Ron
Paycheck
07/07/2023
26173
Hess, Joseph E
VOID: Payroll Service funds not recovered
Paycheck
07/07/2023
26174
Hess, Samantha F
Paycheck
07/07/2023
26175
Hoefer, Carolin B
Paycheck
07/07/2023
26176
Hullquist*, Kevin
Paycheck
07/07/2023
26177
Hullquist, Everett
Paycheck
07/07/2023
26178
McFall, Celeste J
Paycheck
07/07/2023
26179
Nobles, Suzanne
Paycheck
07/07/2023
26180
Whitworth, Barbara A
Liability Check
07/07/2023
QuickBooks Payroll Service
Adjusted for voided paycheck(s)
Paycheck
07/10/2023
26183
Hess, Joseph E
Liability Check
07/10/2023
QuickBooks Payroll Service
Created by Payroll Service on 07/07/2023
Bill Pmt -Check
07/13/2023
26184
Dowling Trucking
Haul road base rock
Bill Pmt -Check
07/13/2023
26185
Employment Development Department
Account ID 698-1449-9
Bill Pmt -Check
07/13/2023
26186
Mercedes Garcia
Signs for Parks3
Bill Pmt -Check
07/13/2023
26187
PACE Engineering
Project 2935.01 Engineering Assistance
Bill Pmt -Check
07/13/2023
26188
Scott Valley Auto Parts
June billing
Bill Pmt -Check
07/13/2023
26189
Siskiyou County Economic Council
Invoice - July '23
Bill Pmt -Check
07/13/2023
26190
Siskiyou Telephone
June billing
Bill Pmt -Check
07/13/2023
26191
Valley Pacific Petroleum Services
Account: C302016
Bill Pmt -Check
07/13/2023
26192
Valley Tire
Invoice number 53420
Bill Pmt -Check
07/20/2023
26203
ACP International
Street signs
Bill Pmt -Check
07/20/2023
26204
AT&T
FD iPads
Bill Pmt -Check
07/20/2023
26205
Moore's Gravel
10345
Bill Pmt -Check
07/20/2023
26206
Shasta Valley Chainsaw
Acct 1175
Bill Pmt -Check
07/20/2023
26207
SHN Consulting Engineers & Geologists
Invoice 117935
Bill Pmt -Check
07/20/2023
26208
ULINE
Inv: 165680916
Bill Pmt -Check
07/20/2023
26209
UNDERGROUND SERVICE ALERT
Invoice # 2023176311
Bill Pmt -Check
07/20/2023
26210
Verizon Wireless
Cell phones June billing
Bill Pmt -Check
07/20/2023
26211
MissionSquare
Paycheck
07/21/2023
26194
Font *, Ron
Paycheck
07/21/2023
26195
Hess, Joseph E
Paycheck
07/21/2023
26196
Hess, Samantha F
Paycheck
07/21/2023
26197
Hoefer, Carolin B
Paycheck
07/21/2023
26198
Hullquist*, Kevin
Paycheck
07/21/2023
26199
Hullquist, Everett
Paycheck
07/21/2023
26201
Nobles, Suzanne
Paycheck
07/21/2023
26200
McFall, Celeste J
Paycheck
07/21/2023
26202
Whitworth, Barbara A
Liability Check
07/21/2023
QuickBooks Payroll Service
Created by Payroll Service on 07/20/2023
Bill Pmt -Check
07/27/2023
26212
Carolin Hoefer
City Hall hand soap supplies reimbursement
Bill Pmt -Check
07/27/2023
26213
David Dunn
monthly stipend for services
Bill Pmt -Check
07/27/2023
26214
PlaceWorks
Bill Pmt -Check
07/27/2023
26215
Samantha Hess
FD grocery
Bill Pmt -Check
07/27/2023
26216
Sectaris Partners
City Admin services June 2023
Bill Pmt -Check
07/27/2023
26217
Town Web
Annual Service Package
Bill Pmt -Check
07/27/2023
26218
Us Bank Corporate Payment Systems
statement date 7.17.23
Bill Pmt -Check
07/27/2023
26219
Valley Pacific Petroleum Services
Account: C302016
Bill Pmt -Check
07/27/2023
26220
Verizon Wireless
Cell phones July billing
Bill Pmt -Check
07/31/2023
26221
USPO
Bulk Mail / Water Bills--Imprint #13
Total 02-810025 - GF
TOTAL
Split Amount
2000 - Accounts Payable
-150.00
2000 - Accounts Payable
-133.92
2000 - Accounts Payable
-1,275.00
2000 - Accounts Payable
-537.50
2000 - Accounts Payable
-226.00
2000 - Accounts Payable
-587.09
2000 - Accounts Payable
-4,601.09
2000 - Accounts Payable
-957.45
2000 - Accounts Payable
-333.75
2000 - Accounts Payable
-310.00
2000 - Accounts Payable
-750.39
2000 - Accounts Payable
-750.00
2000 - Accounts Payable
-5,716.52
2000 - Accounts Payable
-300.00
-SPLIT-
-341.69
-SPLIT-
-88.66
-SPLIT-
-22.16
-SPLIT-
-210.57
-SPLIT-
-483.92
-SPLIT-
-734.18
-SPLIT-
-275.19
-SPLIT-
-95.12
-SPLIT-
-15.71
-SPLIT-
-156.07
-SPLIT-
-341.70
-SPLIT-
-64.65
-SPLIT-
-119.13
-SPLIT-
-97.89
-SPLIT-
-107.13
-SPLIT-
-1,320.53
-SPLIT-
0.00 -SPLIT-
-1,237.04
-SPLIT-
-1,034.84
-SPLIT-
-1,181.71
-SPLIT-
-1,940.79
-SPLIT-
-242.34
-SPLIT-
-495.78
-SPLIT-
-156.99
-SPLIT-
-4,250.43
-SPLIT-
-1,655.09
-SPLIT-
-2.00
2000 - Accounts Payable
-200.00
2000 - Accounts Payable
-53.61
2000 - Accounts Payable
-95.40
2000 - Accounts Payable
-127.50
2000 - Accounts Payable
-560.77
2000 - Accounts Payable
-416.67
2000 - Accounts Payable
-854.73
2000 - Accounts Payable
-983.94
2000 - Accounts Payable
-182.13
2000 - Accounts Payable
-93.21
2000 - Accounts Payable
-281.68
2000 - Accounts Payable
-285.29
2000 - Accounts Payable
-45.21
2000 - Accounts Payable
-2,462.37
2000 - Accounts Payable
-251.11
2000 - Accounts Payable
-300.00
2000 - Accounts Payable
-118.78
2000 - Accounts Payable
-849.46
-SPLIT-
-1,168.63
-SPLIT-
-1,709.76
-SPLIT-
-1,420.11
-SPLIT-
-1,016.41
-SPLIT-
-1,177.54
-SPLIT-
-1,935.93
-SPLIT-
-439.99
-SPLIT-
-375.95
-SPLIT-
-157.00
-SPLIT-
-2,619.07
2000 - Accounts Payable
-9.98
2000 - Accounts Payable
-350.00
2000 - Accounts Payable
-6,214.10
2000 - Accounts Payable
-90.44
2000 - Accounts Payable
-11,600.00
2000 - Accounts Payable
-903.00
2000 - Accounts Payable
-981.88
2000 - Accounts Payable
-773.88
2000 - Accounts Payable
-118.80
2000 - Accounts Payable
-75,324.35
Year To Date Budget Vs. Actual and Profit & Loss
Jul 23
Budget
$ Over Budget
% of Budget
Income
1I - General Government Income
4099 - Property Taxes
4100 - Secured Current
4,450.91
0.00 4,450.91
100.0%
4101 - Unsecured Current
14.89 0.00
14.89 100.0%
4102 - Unsecured Delinquent
277.36
4106- Supp Int
19.55 4507 - Homeowner Alloc
0.00 0.00
0.00 0.0%
4508 - VLF Net
0.00 0.00
0.00 0.0%
4512 - Off Highway Vehicle Tax
0.00 0.00
0.00 0.0%
4516- Sup Current
2,367.16
0.00 2,367.16
100.0%
4518 - CA Fish& Game PILT
0.00 0.00
0.00 0.0%
Total 4099 - Property Taxes
7,129.87
0.00 7,129.87
100.0%
4111 - Sales Tax
40,214.07
0.00 40,214.07
100.0%
4214 - Land Use
504.00
0.00 504.00
100.0%
4215e - Tax Allocation - Parks
0.00 0.00
0.00 0.0%
4216 - Franchises
0.00 0.00
0.00 0.0%
4218 - Business License
52.00 0.00
52.00 100.0%
4301- Fees Booking
0.00 0.00
0.00 0.0%
4302- Fees Collection Cost
-6.92
0.00 -6.92
100.0%
4303 - Vehicle Fees
6.45 0.00
6.45 100.0%
4400 - Rent
365.00
0.00 365.00
100.0%
4410 - Interest General Fund
0.72 4730 - Miscellaneous
0.00 0.00
0.00 0.0%
Transfer In - Admin
0.00 0.00
0.00 0.0%
Transfer Out - Tax Allocation
0.00 0.00
0.00 0.0%
Total 1I - General Government Income
48,265.19
0.00 48,265.19
100.0%
2I - Public Safety Income
2a - Law Enforcement
4111- Growth Alloc
0.00 0.00
0.00 0.0%
4112 - COPS Allocation
0.00 0.00
0.00 0.0%
4116 - Prop172
338.23
0.00 338.23
100.0%
4117 - Tax Allocation - Law Enf
0.00 0.00
0.00 0.0%
Animal Control
4230 - Dog Licenses
60.00 Total Animal Control
60.00 Total 2a - Law Enforcement
398.23
0.00 398.23
100.0%
2b - Fire Protection
4740 - Fire Dept.
0.00 0.00
0.00 0.0%
4741 - Tax Allocation - Fire
0.00 0.00
0.00 0.0%
4750 - Strike Team Income
0.00 0.00
0.00 0.0%
Total 2b - Fire Protection
0.00 0.00
0.00 0.0%
Total 2I - Public Safety Income
398.23
0.00 398.23
100.0%
3I - Public Works Income
3a - Streets Income
4499 - Gas Tax 2103
501.00
0.00 501.00
100.0%
4500 - Gas Tax 2106
671.50
0.00 671.50
100.0%
4501 - Gas Tax 2107
475.57
0.00 475.57
100.0%
4502 - Gas Tax 2107.5
0.00 0.00
0.00 0.0%
4503 - Gas Tax 2105
346.25
0.00 346.25
100.0%
4530 - Local Transportation
2,159.08
0.00 2,159.08
100.0%
4534-Prop 42 TCRF
0.00 0.00
0.00 0.0%
4538-Vehicle License Fee
0.00 0.00
0.00 0.0%
4540 - Tax Allocation - Roads
0.00 0.00
0.00 0.0%
SB1
1,390.01
0.00 1,390.01
100.0%
Total 3a - Streets Income
5,543.41
0.00 5,543.41
100.0%
3b - Sewer Income
4210 - Tax Allocation - Sewer
0.00 0.00
0.00 0.0%
4212 - Sewer Revenue
10,214.56
0.00 10,214.56
100.0%
4213 - Connections & Fees
0.00 0.00
0.00 0.0%
Total 3b - Sewer Income
10,214.56
0.00 10,214.56
100.0%
3c - Water Income
4810 - Water Revenue
12,832.56
0.00 12,832.56
100.0%
4815 - Tax Allocation - Water
0.00 0.00
0.00 0.0%
4830 - Water Connections
0.00 0.00
0.00 0.0%
4840 - Gretchen Acres Assess
1,246.95
0.00 1,246.95
100.0%
Total 3c - Water Income
14,079.51
0.00 14,079.51
100.0%
3I - Public Works Income - Other
100.00
Total 3I - Public Works Income
29,937.48
0.00 29,937.48
100.0%
4900 - CBDG Interest
680.10
4903 - Library Reimbursement
8,163.98
0.00 8,163.98
100.0%
Housing Interest
1,496.42
Total Income
88,941.40
0.00 88,941.40
100.0%
Gross Profit
88,941.40
0.00 88,941.40
100.0%
Expense
1E- General Government Expense
2285 - IT Services
1,914.90
0.00 1,914.90
100.0%
5100- Council/Election
300.00
0.00 300.00
100.0%
5110- Mayor Payroll
0.00 0.00
0.00 0.0%
5210- Clerk Payroll
0.00 0.00
0.00 0.0%
5220- Supp\USPO\Petty
267.89
0.00 267.89
100.0%
5400 - Professional Fees
5401 - Legal Fees
0.00 0.00
0.00 0.0%
5402 - Accounting Fees
537.50
0.00 537.50
100.0%
5403 - Consulting Fees
11,600.00
0.00 11,600.00
100.0%
5404 - Engineering Fees - Annex
0.00 0.00
0.00 0.0%
5405 - Reimbursed Expenses
0.00 0.00
0.00 0.0%
Total 5400 - Professional Fees
12,137.50
0.00 12,137.50
100.0%
5500- Planning
5502 - City Promotion
0.00 0.00
0.00 0.0%
5501 - Economic Development
416.67
0.00 416.67
100.0%
5500- Planning - Other
1,325.00
0.00 1,325.00
100.0%
Total 5500- Planning
1,741.67
0.00 1,741.67
100.0%
5550- Library Payroll
1,042.00
0.00 1,042.00
100.0%
5555 - Admin Payroll
2,291.25
0.00 2,291.25
100.0%
5600- Misc.
0.00 0.00
0.00 0.0%
5700- Publication
0.00 0.00
0.00 0.0%
5705 - Dues and Subscriptions
300.00
0.00 300.00
100.0%
6205- Health Insurance
0.00 0.00
0.00 0.0%
6300- Insurance
6204- Workers Compensation
0.00 0.00
0.00 0.0%
6303- Liability Insurance
0.00 0.00
0.00 0.0%
6304 -Property Insurance
0.00 0.00
0.00 0.0%
6305 - Crime Incurance
0.00 0.00
0.00 0.0%
6300- Insurance - Other
0.00 0.00
0.00 0.0%
Total 6300- Insurance
0.00 0.00
0.00 0.0%
6301- Insurance Expense
0.00 0.00
0.00 0.0%
6400- Property Tax
0.00 0.00
0.00 0.0%
9150-City Hall Expenses
1-012 - City Hall Power
0.00 0.00
0.00 0.0%
133000- City Hall water
0.00 0.00
0.00 0.0%
2281- City Hall Phone
0.00 0.00
0.00 0.0%
6601-Library Expense
0.00 0.00
0.00 0.0%
9154 - Disposal 2 yd Bin
155.00
0.00 155.00
100.0%
9155 - Equipment Finance
224.28
0.00 224.28
100.0%
Total 9150-City Hall Expenses
379.28
0.00 379.28
100.0%
9152- Propane
0.00 0.00
0.00 0.0%
Total 1E- General Government Expense
20,374.49
0.00 20,374.49
100.0%
2E- Public Safety Expense
2EA- Law Enforcement Expense
7120 - Admin Allocation - Law E
0.00 0.00
0.00 0.0%
7125 - Law Enforcement Services
0.00 0.00
0.00 0.0%
7135- Police Maintenance
0.00 0.00
0.00 0.0%
7145- Dispatch
0.00 0.00
0.00 0.0%
7181 - Law Enforcement Phones
181.96
0.00 181.96
100.0%
Total 2EA- Law Enforcement Expense
181.96
0.00 181.96
100.0%
2EB- Fire Department Expense
7515 - FD Sleeper Grocery
226.23
7532 - FF Training
0.00 0.00
0.00 0.0%
7550 - Misc Expense _ Fire Dept
0.00 0.00
0.00 0.0%
6310- Property Insurance
0.00 0.00
0.00 0.0%
7500 - Admin Allocation - Fire
0.00 0.00
0.00 0.0%
7505 - Liability Insurance
0.00 0.00
0.00 0.0%
7506 - Work Comp Insurance
0.00 0.00
0.00 0.0%
7507 - Auto Insurance
0.00 0.00
0.00 0.0%
7510- Fire Dept Payroll
0.00 0.00
0.00 0.0%
7511- Firefighter Physicals
0.00 0.00
0.00 0.0%
7512 - Live Scan
0.00 0.00
0.00 0.0%
7513 - Calls & Meetings
3,625.00
0.00 3,625.00
100.0%
7520- Fire Dept Supl & Mtnce
1,296.67
0.00 1,296.67
100.0%
7525- Pub Safety Fuel & Oil
943.70
0.00 943.70
100.0%
7540- Fire Dept. Utilities
1-001- Fire Dept. Power Bill
0.00 0.00
0.00 0.0%
2261- Fire Dept. Phone
404.45
0.00 404.45
100.0%
2262 - Disposal
155.00
0.00 155.00
100.0%
7541- Propane
0.00 0.00
0.00 0.0%
Total 7540- Fire Dept. Utilities
559.45
0.00 559.45
100.0%
Total 2EB- Fire Department Expense
6,651.05
0.00 6,651.05
100.0%
2EC - Strike Team Expenses
7514 Seasonal FF Payroll
5,600.00
0.00 5,600.00
100.0%
7513 Fleet Maintenance - Strike
0.00 0.00
0.00 0.0%
7515 - Strike Team Payroll
0.00 0.00
0.00 0.0%
Total 2EC - Strike Team Expenses
5,600.00
0.00 5,600.00
100.0%
Total 2E- Public Safety Expense
12,433.01
0.00 12,433.01
100.0%
3E- Public Works Expense
3EA- Streets
8505 - Clothes Allowance
0.00 0.00
0.00 0.0%
1-000 - Street Lights
02 HPSV Lights
0.00 0.00
0.00 0.0%
02 HPSV Metal Lights
0.00 0.00
0.00 0.0%
10 HPSV Wood Lights
0.00 0.00
0.00 0.0%
11 HPSV Lights
0.00 0.00
0.00 0.0%
72 HPSV Lights
0.00 0.00
0.00 0.0%
Total 1-000 - Street Lights
0.00 0.00
0.00 0.0%
6306- Property Insurance
0.00 0.00
0.00 0.0%
8110 - Admin Allocation - Stree
0.00 0.00
0.00 0.0%
8120- Street Mtnce/Utilities
1-005 - Barn Power
0.00 0.00
0.00 0.0%
1-007 - Phone Bill
96.88 0.00
96.88 100.0%
8121- Street Maintenance
8126- LTC
0.00 0.00
0.00 0.0%
8121- Street Maintenance - Other
200.00
Total 8121- Street Maintenance
200.00
0.00 200.00
100.0%
Total 8120- Street Mtnce/Utilities
296.88
0.00 296.88
100.0%
8130- Equipment Maintenance
8131- Fuel & Oil
0.00 0.00
0.00 0.0%
8132- Repairs
0.00 0.00
0.00 0.0%
8133- Parts & Supplies
246.19
0.00 246.19
100.0%
8135- Roads
0.00 0.00
0.00 0.0%
Total 8130- Equipment Maintenance
246.19
0.00 246.19
100.0%
8136 -Auto Insurance
0.00 0.00
0.00 0.0%
8199- Road Payroll
1,389.00
0.00 1,389.00
100.0%
8250 - Street Engineering
0.00 0.00
0.00 0.0%
8509 - Liability Insurance
0.00 0.00
0.00 0.0%
8511 - Work Comp Insurance
0.00 0.00
0.00 0.0%
3EA- Streets - Other
93.21 Total 3EA- Streets
2,025.28
0.00 2,025.28
100.0%
Total 3E- Public Works Expense
2,025.28
0.00 2,025.28
100.0%
3EB- Sewer Expense
8545 - Clothes Allowance
0.00 0.00
0.00 0.0%
6308-Property Insurance
0.00 0.00
0.00 0.0%
8505 - Admin Allocation - Sewe
0.00 0.00
0.00 0.0%
8510- Sewer Payroll
1,026.75
0.00 1,026.75
100.0%
8520- Sewer Expenses
1-015 - Sewer Power bill
0.00 0.00
0.00 0.0%
1-019 bbp sewer
0.00 0.00
0.00 0.0%
8521- Sewer Rep & Mtnce
0.00 0.00
0.00 0.0%
8527 Fuel-Oil
0.00 0.00
0.00 0.0%
8553- Auro Insurance
0.00 0.00
0.00 0.0%
Total 8520- Sewer Expenses
0.00 0.00
0.00 0.0%
8522 - Waste Water Monitoring
350.00
0.00 350.00
100.0%
8530- Sewer Supplies
0.00 0.00
0.00 0.0%
8540- State Fees
0.00 0.00
0.00 0.0%
8549- Mobile Equip.
0.00 0.00
0.00 0.0%
8550 - Liability Insurance
0.00 0.00
0.00 0.0%
8551 - Work Comp Insurance
0.00 0.00
0.00 0.0%
8552 - Training
0.00 0.00
0.00 0.0%
Sewer Testing
0.00 0.00
0.00 0.0%
Total 3EB- Sewer Expense
1,376.75
0.00 1,376.75
100.0%
3EC- Water Expense
8618 - Clothes Allowance
0.00 0.00
0.00 0.0%
6307-Property Insurance
0.00 0.00
0.00 0.0%
8605 - Allocate Admin - Water
0.00 0.00
0.00 0.0%
8609- Water Training
0.00 0.00
0.00 0.0%
8610- Water Parts & Supplies
952.60
0.00 952.60
100.0%
8612- Water Office & Postage
952.64
0.00 952.64
100.0%
8615- Water Payroll
3,961.75
0.00 3,961.75
100.0%
8620- Water Repairs & Mtnce
3.99 0.00
3.99 100.0%
8623- Mobile Equip.
0.00 0.00
0.00 0.0%
8624 - Auto Insurance
0.00 0.00
0.00 0.0%
8625- Water Liability Ins
0.00 0.00
0.00 0.0%
8626 - Work Comp
0.00 0.00
0.00 0.0%
8627 - Fuel-Oil
399.44
8630- Water Fees & Testing
433.92
0.00 433.92
100.0%
8640- Water Utilities
1-000 - Water Power
New Pump
0.00 0.00
0.00 0.0%
Old pump
0.00 0.00
0.00 0.0%
Total 1-000 - Water Power
0.00 0.00
0.00 0.0%
1-001 - Water Phones
468-2598
278.04
0.00 278.04
100.0%
468-5864
78.03 0.00
78.03 100.0%
Cell
237.58
Total 1-001 - Water Phones
593.65
0.00 593.65
100.0%
Total 8640- Water Utilities
593.65
0.00 593.65
100.0%
8660- Water Interest
8632 - Revenue Bond Interest
0.00 0.00
0.00 0.0%
Total 8660- Water Interest
0.00 0.00
0.00 0.0%
Total 3EC- Water Expense
7,297.99
0.00 7,297.99
100.0%
3EG -8690 -Water Planning Grant
127.50
4E- Parks & Recreation Expense
9151- City Hall Maintenance
73.12 0.00
73.12 100.0%
9115 - Clothes Allowance
0.00 0.00
0.00 0.0%
9116 - Janitorial Payroll
1,088.00
0.00 1,088.00
100.0%
02 Admin Allocation - Parks
0.00 0.00
0.00 0.0%
03 Parks & Recreation Grants
2020 Per Capita - Scout Hall
110.00
2020 Per Capita - LLP
Improvements
116.00
LLP Project Payroll
114.00
Total 2020 Per Capita - LLP
230.00
Total 03 Parks & Recreation Grants
340.00
6305- Property Ins Parks
0.00 0.00
0.00 0.0%
9105- Auto Insurance
0.00 0.00
0.00 0.0%
9106 - Work Comp Parks
0.00 0.00
0.00 0.0%
9107 - Liability Ins Parks
0.00 0.00
0.00 0.0%
9109- Parks Payroll
1,969.00
0.00 1,969.00
100.0%
9110 - Park Expense
31.25 0.00
31.25 100.0%
9130- Ball Park Expenses
1-002 - LLP Snack
0.00 0.00
0.00 0.0%
1-013 - BBP lights
0.00 0.00
0.00 0.0%
1-014 - LLP lights
0.00 0.00
0.00 0.0%
9131- Maintenance & Supplies
531.95
0.00 531.95
100.0%
9130- Ball Park Expenses - Other
0.00 0.00
0.00 0.0%
Total 9130- Ball Park Expenses
531.95
0.00 531.95
100.0%
9140- Scout Hall Expenses
1-006 - Scout Hall Power
0.00 0.00
0.00 0.0%
Total 9140- Scout Hall Expenses
0.00 0.00
0.00 0.0%
9160- Museum Expenses
1-004 - Museum Electricity
0.00 0.00
0.00 0.0%
1-XXX - Museum Monitor Fuel
0.00 0.00
0.00 0.0%
5568- Museum Phone
97.05 0.00
97.05 100.0%
9161- Museum Maintenance
4.28 Total 9160- Museum Expenses
101.33
0.00 101.33
100.0%
Total 4E- Parks & Recreation Expense
4,134.65
0.00 4,134.65
100.0%
4EF - Sewer Grant
2,462.37
6504- Payroll Taxes
Federal Unemployment
47.83 6506- FICA
1,611.06
0.00 1,611.06
100.0%
6508- Medicare
376.78
0.00 376.78
100.0%
6512- SUI
494.20
0.00 494.20
100.0%
6516 - ETT
0.00 0.00
0.00 0.0%
Total 6504- Payroll Taxes
2,529.87
0.00 2,529.87
100.0%
9700- CBDG Const Housing
Gen Adm & Program Delivery
33.25 Total 9700- CBDG Const Housing
33.25 Payroll Expenses
4,021.83
0.00 4,021.83
100.0%
Total Expense
56,816.99
0.00 56,816.99
100.0%
Net Income
32,124.41
0.00 32,124.41
100.0%
Town of Fort Jones
Profit & Loss
July 2023
Jul 23
Income
1I - General Government Income
4099 - Property Taxes
4100 - Secured Current
4,450.91
4101 - Unsecured Current
14.89 4102 - Unsecured Delinquent
277.36
4106- Supp Int
19.55 4516- Sup Current
2,367.16
Total 4099 - Property Taxes
7,129.87
4111 - Sales Tax
40,214.07
4214 - Land Use
504.00
4218 - Business License
52.00 4302- Fees Collection Cost
-6.92
4303 - Vehicle Fees
6.45 4400 - Rent
365.00
4410 - Interest General Fund
0.72 Total 1I - General Government Income
48,265.19
2I - Public Safety Income
2a - Law Enforcement
4116 - Prop172
338.23
Animal Control
4230 - Dog Licenses
60.00 Total Animal Control
60.00 Total 2a - Law Enforcement
398.23
Total 2I - Public Safety Income
398.23
3I - Public Works Income
3a - Streets Income
4499 - Gas Tax 2103
501.00
4500 - Gas Tax 2106
671.50
4501 - Gas Tax 2107
475.57
4503 - Gas Tax 2105
346.25
4530 - Local Transportation
2,159.08
SB1
1,390.01
Total 3a - Streets Income
5,543.41
3b - Sewer Income
4212 - Sewer Revenue
10,214.56
Total 3b - Sewer Income
10,214.56
3c - Water Income
4810 - Water Revenue
12,832.56
4840 - Gretchen Acres Assess
1,246.95
Total 3c - Water Income
14,079.51
3I - Public Works Income - Other
100.00
Total 3I - Public Works Income
29,937.48
4900 - CBDG Interest
680.10
4903 - Library Reimbursement
8,163.98
Housing Interest
1,496.42
Total Income
88,941.40
Gross Profit
88,941.40
Expense
1E- General Government Expense
2285 - IT Services
1,914.90
5100- Council/Election
300.00
5220- Supp\USPO\Petty
267.89
5400 - Professional Fees
5402 - Accounting Fees
537.50
5403 - Consulting Fees
11,600.00
Total 5400 - Professional Fees
12,137.50
5500- Planning
5501 - Economic Development
416.67
5500- Planning - Other
1,325.00
Total 5500- Planning
1,741.67
5550- Library Payroll
1,042.00
5555 - Admin Payroll
2,291.25
5705 - Dues and Subscriptions
300.00
9150-City Hall Expenses
9154 - Disposal 2 yd Bin
155.00
9155 - Equipment Finance
224.28
Total 9150-City Hall Expenses
379.28
Total 1E- General Government Expense
20,374.49
2E- Public Safety Expense
2EA- Law Enforcement Expense
7181 - Law Enforcement Phones
181.96
Total 2EA- Law Enforcement Expense
181.96
2EB- Fire Department Expense
7515 - FD Sleeper Grocery
226.23
7510- Fire Dept Payroll
0.00 7513 - Calls & Meetings
3,625.00
7520- Fire Dept Supl & Mtnce
1,296.67
7525- Pub Safety Fuel & Oil
943.70
7540- Fire Dept. Utilities
2261- Fire Dept. Phone
404.45
2262 - Disposal
155.00
Total 7540- Fire Dept. Utilities
559.45
Total 2EB- Fire Department Expense
6,651.05
2EC - Strike Team Expenses
7514 Seasonal FF Payroll
5,600.00
7515 - Strike Team Payroll
0.00 Total 2EC - Strike Team Expenses
5,600.00
Total 2E- Public Safety Expense
12,433.01
3E- Public Works Expense
3EA- Streets
8120- Street Mtnce/Utilities
1-007 - Phone Bill
96.88 8121- Street Maintenance
200.00
Total 8120- Street Mtnce/Utilities
296.88
8130- Equipment Maintenance
8133- Parts & Supplies
246.19
Total 8130- Equipment Maintenance
246.19
8199- Road Payroll
1,389.00
3EA- Streets - Other
93.21 Total 3EA- Streets
2,025.28
Total 3E- Public Works Expense
2,025.28
3EB- Sewer Expense
8510- Sewer Payroll
1,026.75
8522 - Waste Water Monitoring
350.00
8530- Sewer Supplies
0.00 Total 3EB- Sewer Expense
1,376.75
3EC- Water Expense
8610- Water Parts & Supplies
952.60
8612- Water Office & Postage
952.64
8615- Water Payroll
3,961.75
8620- Water Repairs & Mtnce
3.99 8627 - Fuel-Oil
399.44
8630- Water Fees & Testing
433.92
8640- Water Utilities
1-001 - Water Phones
468-2598
278.04
468-5864
78.03 Cell
237.58
Total 1-001 - Water Phones
593.65
Total 8640- Water Utilities
593.65
Total 3EC- Water Expense
7,297.99
3EG -8690 -Water Planning Grant
127.50
4E- Parks & Recreation Expense
9151- City Hall Maintenance
73.12 9116 - Janitorial Payroll
1,088.00
03 Parks & Recreation Grants
2020 Per Capita - Scout Hall
110.00
2020 Per Capita - LLP
Improvements
116.00
LLP Project Payroll
114.00
Total 2020 Per Capita - LLP
230.00
Total 03 Parks & Recreation Grants
340.00
9109- Parks Payroll
1,969.00
9110 - Park Expense
31.25 9130- Ball Park Expenses
9131- Maintenance & Supplies
531.95
Total 9130- Ball Park Expenses
531.95
9160- Museum Expenses
5568- Museum Phone
97.05 9161- Museum Maintenance
4.28 Total 9160- Museum Expenses
101.33
Total 4E- Parks & Recreation Expense
4,134.65
4EF - Sewer Grant
2,462.37
6504- Payroll Taxes
Federal Unemployment
47.83 6506- FICA
1,611.06
6508- Medicare
376.78
6512- SUI
494.20
6516 - ETT
0.00 Total 6504- Payroll Taxes
2,529.87
9700- CBDG Const Housing
Gen Adm & Program Delivery
33.25 Total 9700- CBDG Const Housing
33.25 Payroll Expenses
4,021.83
Total Expense
56,816.99
Net Income
32,124.41
DISCUSSION / REPORTS
ACTION ITEMS
The Town of Fort Jones (City Hall)
11960 East Street
Fort Jones, California 96032
The Town of Fort Jones
Agenda Item for August 2023
Regular Meeting Subject
Job Descriptions: Fire Chief
Type of Action
Action of approval
Background & Summary of the Issue(s)
Job descriptions for the fire chief have been updated.
Recommendation
The Town of Fort Jones recommends that the Council confirm their approval.
Next Steps
The updated job description will be added upon confirmation of approval by the Council.
Fiscal Analysis (as appropriate)
None.
Attachment(s)
Attachment 1: Fire Chief Job Description (2 pages)
FIRE DEPARTMENT JOB DESCRIPTION
FIRE CHIEF (FC)
The Fire Chief shall act as the chief Administrative and Operations Officer of the Fire Department and shall report to the Town of Fort Jones Council. This is a full-time position.
The Chief shall be elected by the department and approved by the Town Council. They shall administer the Department and have exclusive management and control of the Department's operations and provide day-to-day leadership for the Department. They shall have general charge, responsibility and control over all property of the Department and the training of members. They shall designate an acting chief to act in their absence, and to exercise all the authority of the Chief during such absence.
The Fire Chief shall perform all duties as set forth by the Fort Jones Fire Department Constitution and By-laws.
The Fire Chief shall attend all Town Council meetings when available, or shall appoint a representative if needed, to update the Council on the operations of the Department.
They shall delegate authority at their discretion and shall have authority to direct all members, including terminating for cause. Their personnel management goal shall be to provide a motivating work climate for Department members.
They shall maintain cordial relations with all persons entitled to the services of the Department and shall attempt to resolve all public and member complaints. They shall encourage citizen participation in the affairs of the Department.
They shall seek to carry into effect the expressed policies of the Town of Fort Jones, including planning the short, medium, and long-term work program for the Department, facilitating constructive and harmonious Town Council relations. They shall communicate the goals and objectives of the Town Council to the community.
They shall assist in preparing and administering the Department budget; in conducting studies and making oral and written presentations; in performing inspections as mandated by the County Planning Commission for all new construction, and in conducting any inspection requested by the individual or by the local communities.
They shall work to maintain adequate response to emergencies both within the Town of Fort Jones and outside of Town limits, working with our Automatic and Mutual aid partners within our local area and throughout the State of California.
Required Qualifications: The Fire Chief must possess the equivalent of a high school diploma. They must have experience in a related field and shall have five (5) years' experience in an increasingly responsible public agency management position. They shall possess a valid and appropriate driver's license for operation of fire department apparatus. They shall possess sufficient experience and qualifications such as are related to Firefighting, EMS, and Rescue operations. They shall maintain minimum qualifications as required by the State of California and the Federal Government for response to emergencies.
Desirable Qualifications: Qualifications for the position as Fire Chief are as follows: the ability to participate in annual budget preparation; the ability to effectively communicate, both in writing and verbally, with the constituents and other agency personnel; and the ability to meet and serve the public courteously and efficiently.
The Fire Chief shall perform other duties as assigned by the Town Council, or as per Cal-OSHA.
The Town of Fort Jones (City Hall)
11960 East Street
Fort Jones, California 96032
The Town of Fort Jones
Agenda Item for August 2023
Regular Meeting
Subject
Job Descriptions: Town Caretaker
Type of Action
Action of approval
Background & Summary of the Issue(s)
Job description has been created for a Town Caretaker
Recommendation
The Town of Fort Jones recommends that the Council confirm their approval.
Next Steps
The updated job description will be added upon confirmation of approval by the Council.
Fiscal Analysis (as appropriate)
None.
Attachment(s)
Attachment 1: Town Caretaker Job Description (1 page)
TOWN OF FORT JONES
1 1960 East Street
P.O. Box 40
Fort Jones, CA 96032 (530) 468-2281 www.fortjonesca.com Custodian
Definition of Position: Responsible for keeping Town facilities clean and orderly, including City Hall, the Scout Hall, and park restrooms.
Job Duties: Custodian
Keeps building and property in clean and orderly condition Performs routine maintenance activities Sweeps, mops, scrubs or vacuums floors Gathers and empties trash
Scrubs, sanitizes, and supplies restroom facilities
Dusts furniture, walls, and equipment
Cleans windows and mirrors
Manages inventory of cleaning supplies
Notifies staff regarding the need for repairs
1 1960 East Street • P.O. Box 40 • Jones, CA 96032 • 530 468-2281 The Town of Fort Jones (City Hall)
11960 East Street
Fort Jones, California 96032
The Town of Fort Jones
Agenda Item for August 2023
Regular Meeting
Subject
Job Descriptions: Public Works I
Type of Action
Action of approval
Background & Summary of the Issue(s)
Job description has been created for a Public Works I position Recommendation
The Town of Fort Jones recommends that the Council confirm their approval.
Next Steps
The updated job description will be added upon confirmation of approval by the Council.
Fiscal Analysis (as appropriate)
None.
Attachment(s)
Attachment 1: Public Works I Job Description (3 pages)
PUBLIC WORKS I
Under the supervision of the Public Works Director and administrative staff, performs a variety of skilled and semi-skilled tasks in support of the Public Works Department programs, which generally includes the maintenance, repair and operation of streets, sidewalks, storm drains, parks, buildings and building equipment, and related facilities; and performs related work, as assigned.
Examples of Duties
Duties may include, but are not limited to the following:
Operates and cleans trucks, vehicles, and other large pieces of power equipment commonly used by the department.
Safely uses and maintains pneumatic equipment, and small power and hand tools, such as mowers, blowers, weed eaters, chainsaws, shovels, picks, rakes, hoes, and hammers, as examples.
Maintains public facilities by performing such duties as mowing, weed eating, edging, raking, hand weeding, picking up trash, watering system maintenance, and like activities.
Applies paint to various interior and exterior surfaces by hand, roller, or spray equipment.
Perform manual labor in the collection of garbage, waste material, and animal remains.
Participate in minor street repair; maintenance to sidewalks, curbs, gutters, and storm drains; and masonry construction.
Perform custodial duties such as sweeping, mopping, vacuuming, scrubbing, waxing, and minor repairs.
Loading and unloading supplies and materials, lifting and moving heavy objects.
May include responsibilities for the development and maintenance of maps of Town grounds and plots; record keeping; preparation of periodic reports; and grounds maintenance.
Minimum Qualifications
KNOWLEDGE AND ABILITIES
Ability to establish and maintain effective relationships with co-workers and members of the public contacted during the course of work.
Ability to do heavy physical work including the lifting and moving of tables/chairs Ability to follow written and oral instructions
Ability to use sound judgment and maturity when dealing with unexpected issues Basic computer knowledge highly desirable
Knowledge of methods, terminology, tools, procedures, and equipment common to a full range of public works activities.
Knowledge of building maintenance/repair as well as building equipment and repair, such as electrical systems, plumbing, HVAC systems, etc.
Knowledge of welding and tree pruning techniques.
Knowledge of safe work, driving, and economical operation practices of and for trucks, vehicles, heavy and light power equipment, and hand tools.
PHYSICAL STANDARDS
The physical standards described are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk or hear in person, during meetings, and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. The employee is also frequently required to stand, bend, twist, lift, walk, and set-up/move equipment weighing up to 50 pounds.
While performing duties, the employee is regularly required to use written and oral communication skills; read and interpret information and room layout specifications; as well as interact with Town employees and the public.
TRAINING AND EXPERIENCE
High School diploma or GED equivalent with ability to read and write at the level required. Must be 18 years or older.
Two years direct work experience in construction or maintenance work with hand tools, small and large power equipment and vehicles.
Experience working with the public is desirable.
SPECIAL REQUIREMENTS
This position requires the ability to work a flexible schedule which may include evening, holidays, and weekends.
As a condition of employment, incumbents must pass a background check and will be required to be fingerprinted in accordance with State of California law.
LICENSES AND CERTIFICATES
Licenses: Possession of a valid Class C California Drivers License and a responsible driving record required.
Certification: Certification in CPR/AED and First Aid (desirable) Supplemental Information
TO APPLY: All applicants must submit a completed Town of Fort Jones application via email to Adam Cox, Town Administrator at adam@sectarispartners. If you have any questions about this position, please contact the Town Clerk’s office at 530-468-2281 or visit the Town of Fort Jones website at https://fortjonesca.org/ for additional information.
SCREENING PROCESS: Applications will be reviewed as received and candidates with backgrounds that most closely fit our requirements may be invited for an interview.
REQUIREMENTS: Employment offers are conditional pending the results of all screening processes that are applicable to this position, which may include the following: confirmation of citizenship or legal right to work in the United States; completion of a pre-employment medical review and exam (which may include drug and alcohol testing); reference checks; and fingerprinting.
EQUAL OPPORTUNITY EMPLOYER/REASONABLE ACCOMMODATION: The Town of Fort Jones is an Equal Opportunity Employer. All aspects of employment shall be without regard to sex, disability, race, political affiliation, religious creed, color, natural origin, or age. Reasonable accommodations will be made for disabled applicants to participate in the application and examination processes. Applicants needing any special accommodation must contact the Personnel, Accounting & Risk Management Department at 530-468-2281 well in advance of the testing process to allow arrangement for such accommodation.
The Town of Fort Jones (City Hall)
11960 East Street
Fort Jones, California 96032
The Town of Fort Jones
Agenda Item for August 2023
Regular Meeting
Subject
Class A License School for Public Works Supervisor
Summary of the Issue(s)
The Town of Fort Jones owns a 10-speed tractor trailer with airbrakes and a tank on it. Currently no one in Public Works has the necessary license to operate this vehicle.
Recommendation
The Town of Fort Jones staff recommends that the Council approve that Everett Hullquist attend a one week school in Redding to get the necessary license to legally operate a 10 speed tractor trailer with airbrakes and a tank as soon as the budget allows.
Fiscal Analysis (as appropriate)
Cost is $3995.00 for one week of driving school.
Attachment(s)
None
The Town of Fort Jones (City Hall)
11960 East Street
Fort Jones, California 96032
The Town of Fort Jones
Agenda Item for August 2023
Regular Meeting
Subject
Horn Street Rehabilitation Project Plans and Bidding Authorization Type of Action
Approval
Background & Summary of the Issue(s)
The Town of Fort Jones has received an allocation of State funds from the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) for the Horn Street Rehabilitation Project.
Recommendation
The Town of Fort Jones recommends that the Council review and adopt the plans and specifications for the Horn Street Rehabilitation Project and authorize the town administrator to bid the project out.
Next Steps
Solicit bids for the Horn Street Rehabilitation Project.
Fiscal Analysis (as appropriate)
Allocation amount is $71,000.00
Attachment(s)
Attachment 1: Construction Allocation Request Acceptance Letter (2 pages) Attachment 2: Construction Plans (1 page)
STATE OF CALIFORNIA - CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, Governor File:02-SIS-0-FJN CRRSAA-5040(008)DEPARTMENT OF TRANSPORTATIONDivision of Local Assistance1120 N STREETP.O. BOX 942874, MS# 1 Sacramento, CA 94274-0001 TTY 711 File:02-SIS-0-FJN CRRSAA-5040(008)DEPARTMENT OF TRANSPORTATIONDivision of Local Assistance1120 N STREETP.O. BOX 942874, MS# 1 Sacramento, CA 94274-0001 TTY 711 In the City of Fort Jones, along the entire length of Horn Street File:
02-SIS-0-FJN
CRRSAA-5040(008)
DEPARTMENT OF TRANSPORTATION
Division of Local Assistance
1120
N STREET
P.O. BOX 942874, MS# 1
Sacramento, CA 94274-0001
TTY 711
File:
02-SIS-0-FJN
CRRSAA-5040(008)
DEPARTMENT OF TRANSPORTATION
Division of Local Assistance
1120
N STREET
P.O. BOX 942874, MS# 1
Sacramento, CA 94274-0001
TTY 711
July 10, 2023
Mr. Adam Cox
Town Administrator, City of Fort Jones
P.O. Box 40
Fort Jones, CA 96032
Dear Mr. Cox:
Your letter dated May 30, 2023 requested an allocation of State funds from the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) for your project: Road Rehabilitation at: In the City of Fort Jones, along the entire length of Horn Street. The State hereby makes the allocation in the amount of $71,000.00 of State funds for the Construction phase of this project effective July 07, 2023. You may now proceed with the Construction phase of the project. Any work for the Construction phase that has been approved for funding and is performed after this date will be eligible for reimbursement. Please refer to the Finance Letter for the complete approved funding of all phases for this project.
Please refer to the Finance Letter for the complete approved funding of all phases for this project.
This Office will soon send you a Program Supplement Agreement for execution, along with a Master Agreement if one has not been executed. Please do not submit invoices for this project until the agreements are fully executed by both you and the State.
Invoices are to be submitted at a minimum of every six (6) months in order to remain active.
If you have any questions, please contact your District Local Assistance Engineer.
Sincerely,
FELICIA HASLEM, Chief
Office of Project Management Oversight – North
Division of Local Assistance
c: DLA AE Project Files
(02) Acting DLAE - Nicole Fortner
Local Program Accounting
HQ HSIP Manager - CRRSAA Program Manager
The Town of Fort Jones (City Hall)
11960 East Street
Fort Jones, California 96032
The Town of Fort Jones
Agenda Item for August 2023
Regular Meeting
Subject
Etna Police Department Contract
Type of Action
Action of Approval
Background & Summary of the Issue(s)
Etna has just approved a budget for 2023-2024 that includes the City of Fort Jones contract for police services.
Recommendation
The Town of Fort Jones staff recommend that the Council review and approve a new contract with Etna Police Department Contract Fiscal Analysis (as appropriate)
TBD
Attachment(s)
Attachment 1: Etna Police Contract (17 pages)
Town Council
City Administrator
Chris Flynn, MayorKarl Drexel, SDA
Michelle DeCausmaker
Kate TasemCity Clerk
Mercedes Garcia Paula Basteyns
Bill Beckwith
December 3, 2019
Josh Short, Chief of Police
City of Etna
PO Box 460
Etna CA 96027
Dear Josh,
It is with great pleasure that I am informing you that effective December 12, 2019 the Town of Fort Jones will be contracting with the City of Etna Police Department for Law Enforcement Services per the agreed upon Memorandum of Understanding on a pro rata basis. Please feel free to contact me if you have any questions. Thank you.
Respectfully,
Chris Flynn, Mayor
11960 East Street • P.O. Box 40 • Fort Jones, ca 96032 • 530 468-2281 This Agreement for Law Enforcement Services ("Agreement") is entered into by and between the City of Etna ("Etna" hereinafter) and the Town of Fort Jones ("Fort Jones" hereinafter), both municipal corporations and general law cities located in the County of Siskiyou, State of California.
RECITALS
Etna has its own police department while Fort Jones does not.
Fort Jones desires to contract with the City of Etna, to provide for police protection within its boundaries pursuant to this Agreement.
This independent contractor Agreement is entered into pursuant to provisions of Government Code Sections 55631, 55632 and 55634, and any and all other applicable authority. (Attachment A) The City of Etna and the Town of Fort Jones desire to enter into an agreement effective December 12, 2019 and ending on June 30, 2020. Future agreements will then be arranged at least three months prior to the previous ending date.
This Agreement is an independent contractor agreement and is not a joint employer arrangement between Etna and Fort Jones.
NOW, THEREFORE, in consideration of the recitals and the mutual covenants contained herein, and for good and valuable consideration, Etna and Fort Jones agree as follows:
AGREEMENT
GENERAL PROVISIONS
This Agreement for Law Enforcement Services is effective December 12, 2019 and on that date and thereafter the provisions herein supersede and replace any previous Agreement or Amendments executed by the parties.
In this Agreement, the word “Chief” means Chief of Police of the City of Etna.
The Chief of Police of Etna shall have authority over the manner and means of the overall operations and the procedural manner in which the police services are performed under this Agreement. On or before the 1" day of April of each year of this Agreement, the Chief of Police of Etna shall consult with the Fort Jones' City Administrator and Mayor, or the Mayor's Designee on service levels and the parties may modify the Agreement as necessary to meet the needs of Fort Jones subject to approval by the City Councils of each entity.
The Chief or a member of the Chiefs staff will attend Fort Jones City Council meetings on a monthly basis and provide performance measures to the Town of Fort Jones City Council. These performance measures should include crime statistics, response times, and traffic enforcement trends and/or significant crime report summaries. in addition, the Chief of Police should meet quarterly with the Fort Jones City Administrator, and Mayor or the Mayor's Designee to discuss Fort Jones law enforcement and public safety concerns.
Etna and Fort Jones shall cooperate in the preparation and submission of applications for government law enforcement grants for police services in and for the Town of Fort Jones, Etna and Fort Jones agree that there is a mutual benefit to such efforts. Etna and Fort Jones also agree that either may independently pursue grants and shall be individually responsible therefore.
Responsibility for the selection, assignment and discipline of Police personnel and other matters incident to the performance of services and the control of personnel shall remain exclusively with Etna. Formal complaints regarding the conduct of Etna Police personnel may be submitted by the Fort Jones City Administrator to the Chief of Police. Such complaints shall be promptly investigated and the outcome communicated to the complainant as per the Etna Police Department Policy Manual (Attachment B).
Employee relations and related issues, including but not limited to Etna employee salaries and benefits shall be the sole and exclusive responsibility of Etna.
SERVICE PROVISIONS
General Enforcement Services. Etna shall provide police protection services to Fort Jones for and during the term of this Agreement and any extension or extensions thereof. Services shall include the following:
The enforcement of State Statutes and Municipal Ordinances of Fort Jones, except such Municipal Ordinances of the type which would require special training of officers or of a type of enforcement that is contracted by Etna to a third party or other public agency. Nothing herein contained shall preclude enforcement by Etna personnel of the above-excepted ordinances; Patrol officer services, these duties Include, but are not limited to; Patrol
Investigation of crimes
Completion of reports
Prisoner transportation
5. Responding to calls for service
6. Court appearances and testimony
7. Processing of evidence and found property
Traffic enforcement
Accident investigation
Traffic control
Investigations by Department Detective and/or Drug Task Force Detective;
1. Investigations of crimes
Court appearances and testimony
Processing of evidence
v. 24-hour per day communications services to include:
9-1-1 service
Police dispatching
After-hours dispatching of non-police services
vi. Police Records service;
vii. Collateral Specialty Teams and Additional Programs/Resources offered in the City of Etna including, but not limited to, Crime Scene Investigations, and Reserve Officer Program; Explorer Cadet and Siskiyou Unified Major Investigations Team (SUMIT) and/or North State Major Investigations Team (NSMIT) viii. Coordination of police resources in the event of a major disaster or emergency that necessitates the activation of the Emergency Operations Center ("EOC).
Animal control and impound services associated with Fort Jones animal control ordinances.
Code enforcement services will also be provided to the Town of Fort Jones and will perform the duties associated with enforcing, creating, and monitoring city municipal ordinances.
Police Activities League will also continue to function throughout the Scott Valley and Siskiyou County Areas. A vested Fort Jones interest and inclusion will be maintained and publically advertised.
Weapons confiscations under Welfare & Institutions Code section 8102 and Penal Code section 18400 when, In the sole discretion of the Etna Chief of Police, such confiscations are warranted under the circumstances.
Emergency Preparedness. In the event of a major disaster or emergency in Fort Jones that necessitates the activation of the EOC and report to the Fort Jones Director of Emergency Services (City Administrator). The Chief of Police or a Command Officer will respond as soon as possible and will assume responsibility of working with Fort Jones City officials as needed. The City of Etna shall maintain the EOC and/or coordinate with the County of Siskiyou/ Office of Emergency Services to establish an EOC infrastructure.
For the purpose of performing all of the services provided for in this Agreement, Etna shall provide personnel, supervision, communications, equipment and supplies necessary to maintain the services to be rendered; provided, however, if in the sole judgment of the Chief or his/her designee, an emergency arises in Etna which requires temporary diversion of officers and vehicles from Fort Jones, the same may be diverted to Etna on an emergency basis, and to the extent emergencies in Fort Jones require additional police support, the Chief or the Chief’s staff may divert personnel and vehicles from Etna to Fort Jones for any emergencies.
AUTHORITY
The authority for assignment, control and discipline of Etna officers and employees and other matters Incident to the performance of services by Etna under this Agreement, and the control of Etna personnel shall remain with Etna but should include feedback and input from the Mayor, city council or Police Administrator, of the Town of Fort Jones.
The Etna Chief of Police will designate a Chief of Police for the City of Fort Jones in order to satisfy the provisions of Part 1, Division 3, Title 4 of the California Government Code (sections 36501. et seq.), said Chief to function and operate in conformity with the terms of this Agreement. (Attachment C).
WORKERS' COMPENSATION LIABILTY
Fort Jones shall not be liable for payment of salaries, wages or other forms of compensation to any Etna personnel performing services hereunder, including personnel performing indirect services hereunder, such as police management personnel, patrol supervisors, background investigators, police communications personnel and police clerical personnel. It is understood and agreed that for such purposes all such Etna personnel performing either direct or Indirect services to Fort Jones hereunder shall be deemed employees of Etna while acting in or for Fort Jones pursuant to this Agreement. Etna shall maintain Workers' Compensation Insurance covering at) Etna personnel performing services under this Agreement.
MUNICIPAL AGENCY IMMUNITIES
For the sole purpose of giving official status to their actions while performing municipal functions within the scope of this Agreement, every Etna officer, employee or agent engaged in performing General Law Enforcement Services to Fort Jones shaft be considered an employee of the Town of Fort Jones. This provision shall be implemented by Fort Jones Ordinance. In this regard, Etna, its officers, employees and agents engaged in performing any services or functions as described in this Agreement shall have the immunities that they would enjoy were they actual officers, employees and agents of Fort Jones provided the services are within the scope of this Agreement.
This Agreement shall not be construed as, or deemed to be an agreement for, the benefit of any third party of parties, nor shall any third party have any right or action hereunder for any cause whatsoever.
INDEMNIFICATION FOR WORKERS' COMPENSATION CLAIMS; PROOF OF LIABILITY INSURANCE COVERAGE Etna will provide Fort Jones with verification of Etna's Worker's Compensation Coverage and Liability Insurance Coverage with regard to activities undertaken pursuant to this Agreement. In addition, Etna will indemnify Fort Jones for any claim made upon it by an Etna Police Department officer, agent or employee for injury or sickness.
INDEMNITY OBLIGATIONS
Etna shall indemnify and hold harmless Fort Jones, its officers, agents, employees and independent contractors from any claim or liability whatsoever, based or asserted upon any act or omission of Etna, its officers, agents, employees, subcontractors and independent contractors, for property damage, bodily injury or death, or any other element of damage or any kind or nature occurring in the performance of this Agreement. Etna shall defend at its own expense and costs, including attorneys' fees, Fort Jones, its officers, agents, employees, subcontractors and independent contractors in any legal and/or administrative action of any kind based upon such alleged acts or omissions. The duty of Etna to indemnify and save harmless as set forth in this paragraph shall include the duty to defend. All persons employed by Etna in providing general law enforcement services to Fort Jones shall be Etna employees. The indemnity hereunder extends to all costs, attorneys' fees and expenses incurred in obtaining expert testimony and the attendance of witnesses, expenses and liability incurred in and about any such claim, the Investigation thereof, as well as the defense of any action or proceeding brought thereon, and from and against any orders, judgments or decrees which may be entered therein.
Fort Jones shall indemnify and hold harmless Etna, its officers, agents, employees, subcontractors and independent contractors from any claim or liability whatsoever based upon or asserted upon any act or omission of Fort Jones, its officers, agents, employees, subcontractors and independent contractors for property damage, bodily injury or death or any other element of damage of any kind or nature occurring in the performance of this Agreement, including claims arising from enforcement of Fort Jones' Ordinances. Fort Jones shall indemnify and hold harmless Etna, its officers, agents, employees, subcontractors and independent contractors from any claim or liability whatsoever based or asserted upon any act or omission of Fort Jones, its officers, agents, employees, subcontractors and independent contractors for property damage, bodily injury or death, or any other element of damage of any kind or nature occurring beyond the performance of the Agreement where such claim or liability bears a reasonable nexus to Etna's performance of its obligations under this Agreement. By way of example, and not limiting the indemnity obligations of Fort Jones, If a dangerous condition of public property (such as an open excavation pit) caused a claim (for example if a criminal suspect was running from a Etna police officer fell in the pit), Fort Jones would owe indemnity and a duty of defense to Etna in such case. By way of further example, if a Fort Jones public works employee drove a vehicle so as to collide with a person who was at the side of the road because such person was stopped by a Etna police officer incident to a traffic violation, Fort Jones would owe indemnity and a duty of defense to Etna on account of such claim. The above examples are intended to make clear that the dangerous condition, act or omission of Fort Jones may have nothing to do with Etna's performance or providing of policing services under this Agreement yet such dangerous conditions still fall within the scope of Fort Jones' indemnity and defense obligations to Etna because such dangerous condition, act or omission bears a nexus to the performance of policing services under this agreement. Fort Jones shall defend at its own expense, including attorneys' fees and costs, Etna, its officers, agents, employees, subcontractors and independent contractors in any legal and/or administrative action of any kind based upon such alleged acts or omissions. The duty of Fort Jones to indemnify and save harmless as set forth in this Paragraph shall include the duty to defend. The indemnification hereunder extends to all costs, attorneys' fees and expenses Incurred in obtaining expert testimony and in the retention, transportation and attendance of such expert witnesses as well as expenses related to lay or percipient witnesses, as well as any liability incurred or arising out of any such claim, the investigation thereof, as well as the defense of any action or proceeding brought thereupon as well as from any order, judgments, verdicts, decrees or settlements which may be reached or entered thereon.
The indemnity and hold harmless provisions contained herein are binding upon the parties hereto without regard to whether any insurance coverage or the insurance policy Is available for the acts and/or condition for which the indemnity has provided pursuant to this paragraph. The indemnity and hold harmless provisions contained herein shall survive the termination of this Agreement and shall continue after such termination for any liability arising out of or as a consequence of this Agreement or the performance of any services under this Agreement. Etna shall provide evidence of liability coverage to Fort Jones and Fort Jones shall provide evidence of liability coverage to Etna related to this Agreement.
ANNUAL BASE RATE PAYMENT
Definition of Terms:
A "Fiscal Year", for the purposes of this Agreement, is the period beginning on July 1st and ending on June 30th.
A "Calendar Yearn, for the purposes of this Agreement, is the period beginning on January IN and ending on December 31st. iii. An "Incident", for the purposes of this Agreement are police responses originating from telephone cans to the Dispatch Center, walk-ins at the Police lobby, Police Officer self-initiated activity and email or social media communications requiring a police response.
The "Annual Base Rate", for the purposes of this Agreement, is the monetary compensation the Town of Fort Jones agrees to pay the City of Etna annually for law enforcement services per this Agreement.
The "Law Enforcement Services Coste for the purposes of this Agreement are all of the necessary and reasonable costs for the City of Etna's police department and personnel to deliver law enforcement services to the Town of Fort Jones as agreed upon in Section 2 — Service Provisions of this Agreement. The fiscal components of the Law Enforcement Services Costs are provided in Section 8. c) - Base Rate Methodology of this Agreement.
Annual Base Rate Annual Payment Amount. For the services outlined in Section 2 Service Provisions above, December 12 Fort Jones agrees to pay Etna the annual base rate of ONE HUNDRED AND SIXTY-SIX THOUSAND THREE HUNDRED AND FORTY TWO DOLLARS ($166,342) ("Base Rate"). The base rate will be adjusted annually for each fiscal year, from July 1 to June 30. To begin, the base rate will be pro-rated for a partial year of police services beginning December 12, 2019 for fiscal year 2019-2020. The base rate shall be paid in advance of services provided, due on the first day of each quarter (July 1, October 1, January 1, and April 1).
Fort Jones shall pay the anticipated (budgeted) Police Law Enforcement Service Costs utilizing the following structured breakdown.
Personnel costs (General);
2.0 FTE fulltime Police Officers, with benefits @ $58,860.37 = $117,720.75
0.5 FTE Community Service Officer, no benefits @ $18,621
0.25 FTE Police Detective, no benefits @ $11,750
Total in labor costs— $148,092
iii. Police Maintenance
Vehicle/ facility/ equipment maintenance, fuel, office supplies, etc. $8,000.00 Total in Maintenance= Not to exceed and unused portion is refundable $8,000.00 iv. Dispatch/ Records (Communications)
Payable to Siskiyou S.O.= $10,600.00
Total in Dispatch Costs- $10,250.00
v. Reserve funds / Deposit
- annual refundable deposit made on July I (or at start of agreement for Year 1) for unanticipated costs for police services for the Town of Fort Jones, to be utilized as needed and in consultation with Fort Jones City Administrator.
Total Annual Deposits $10,000 maximum and any unused portion is refundable vi. The components of the Law Enforcement Services Cost include the following funds from the City of Etna adopted 2019/2020 budget:
Law Enforcement Service Cost (LESC) Annual Budget
Fund Name
Police Department General
$148,092
Police Department Maintenance COPS Grant (SLESF)
$8,000
Dispatch
$10,250
Total All Funds - LESC
$166,342
Update with new costs, Including deposit, uniform, cell phones.
Fund # Description
*TBD Police Department — General
#TBD Police Maintenance
"TBD Investigative Support (SUMIT/ Detective)
#TBD Dispatch/ Records Services
#TBD COPS (Citizens option for Public safety)
COPS funds are deposited in the Supplemental Law Enforcement Services Account with Siskiyou County. In FY 2000-01 the law was amended to provide a minimum frontline law enforcement allocation of $100,000 to any local law enforcement agency receiving funding under the program.
Any additional City services furnished to Fort Jones in the event of an EOC activation disaster or emergency are not covered under this Agreement.
COPS Grant Fund/Supplemental Law Enforcement Services Fund. In the event the Town of Fort Jones is awarded monies from the COPS - Supplemental Law Enforcement Services Fund (SLESF) from the State of California, Fort Jones will earmark those funds to the payment of this Agreement. The minimum State SLESF grant amount allocation is $100,000 per fiscal year. The SLESF funds will be managed by the Town of Fort Jones and applied to this Agreement. The SLESF funds are included in the total Base Rate of this Agreement and are Sources for the Town of Fort Jones to contract for services with the City of Etna. Should SLESF funding not be awarded to Fort Jones, or if SLESF funding is eliminated from the State budget, Fort Jones will still be responsible for the entire Base Rate amount and accordingly will have to rely on alternative funding sources. f) Significant Crimes. In the event of a significant crime or crimes in Fort Jones which includes, but is not limited to, homicide, kidnapping, hostage event, serial assault/robbery and/or other high-level critical incident, Etna will track the incident time for these events, When it appears to the Chief of Police, in his/her sole discretion, that a significant crime or crimes will involve a majority of the current staffing hours in a year, the Chief of Police will so inform the Fort Jones City Administrator and discuss the necessary staffing levels and work to resolve shortages in staffing, re-allocate resources or seek supplemental funding.
In the event of a substantial change in personnel costs to the City of Etna, including the reduction in police department workforce, such that the services provided to Fort Jones are affected, the parties may negotiate for amended terms to this Agreement.
Crime laboratory fees, booking fees, and fees associated with the Siskiyou County Automated Fingerprint System (Cal ID), charged by the County of Siskiyou, or any other city, county or state agency, for incidents originally occurring in Fort Jones shall be paid by the City of Fort Jones, directly to the County of Siskiyou or the applicable public agency and are not included in this Agreement.
Fort Jones shall reimburse Etna for the costs for (i) filing, pursuing, and participating in any hearing regarding any weapons confiscation proceeding under Welfare & Institutions Code section 8102 or Penal Code section 18400, and (ii) defending any "Pitchess" motion (made under Code of Civil Procedure section 1043) made by any person who is a criminal defendant in a proceeding that Involved an alleged crime committed within Fort Jones city limits. The costs required by this paragraph shall include the reasonable costs charged by the Etna City Attorney or any qualified legal counsel the City of Etna retains to handle these specialized proceedings. cm
No other costs of any kind, including but not limited to capital projects, construction, equipment, or unforeseen personnel actions, will be added to the costs of the services unless specifically addressed by this Agreement.
Any and all property acquired by Etna under and pursuant to this Agreement shall be and at all times remain the property and responsibility of Etna without any division or distribution thereof upon termination of this Agreement, except as otherwise agreed upon in writing. Property acquired by Fort Jones shall remain the property and responsibility of Fort Jones, except as Fort Jones cedes such property to Etna for the performance of services under this Agreement.
The consideration provided to be paid to Etna will not result in any surplus money and no monies shall be subject to refund to Fon Jones at any time during or after termination of this Agreement, unless there is an overpayment, except where specifically denoted that the monies are refundable.
In the event the City of Etna is unable to acquire operational office space, including electric, water, garbage, telephone, and internet service, and parking within the Town of Fort Jones (Police Department), the city of Fort Jones agrees to find and provide such space.
TERM
This Agreement shall be effective December 12, 2019 through June 30, 2020, subject to the following cancellation provision:
The City of Etna commits to providing law enforcement services pursuant to this Agreement for at least the partial-year period December 12, 2019 to June 30, 2020. Thereafter. from July 1, 2020 either party to this agreement may elect to terminate this Agreement without cause and thereby cancel all further obligations under this Agreement provided, however, that the canceling party shall provide to the other party at least three (3) months' prior written notice in advance of the effective date of cancellation.
This Agreement may also be canceled or amended as of any date by written mutual agreement of both parties.
MISCELLANEOUS
No person is intended to or shall be a third-party beneficiary to this Agreement.
Any Notices required by this Agreement shall be mailed or delivered to the City of Etna at P.O. Box 460, Etna, California 96027, Attention: City Clerk and to the City of Fort Jones P.O. Box 40, Fort Jones, California, 96032, Attention: City Administrator. Either party's address may be modified by such party by giving written notice of such modification to the other party calling specific attention to this Agreement.
If any provision of this Agreement shall be held by a Court of the State of California or of the United States of America to be invalid or not in conformity with applicable law, such provision shall be severable and such invalidity shall not impair the validity or enforceability of any other provision of this Agreement.
The waiver of either party of any breach of this Agreement by the other party or of any term, covenant or conditions, whether precedent or subsequent, contained within this Agreement shall not constitute a waiver of any such breach, term, covenant or condition nor constitute a waiver of any legal right or legal defense resulting therefrom. No waiver by either party of any singular or specific right, privilege, condition, covenant, expectation of performance or legal defense under this Agreement or existing as a matter of law shall be construed as a continuing or permanent waiver.
In the event of any dispute or legal proceeding or legal action arising out of or related to the enforcement of this Agreement, the prevailing party in such legal action or proceeding shall be entitled to an award of reasonable attorney's fees and other costs incurred in such action or proceeding, including, but not limited to, expert witness and consultant's fees, in addition to any other relief awarded by the Court, tribunal, arbitrator or trier of fact to whom the matter is submitted as the case may.
IN WITNESS, WHEREOF, THE CITY OF ETNA and THE CITY OF FORT JONES by separate resolutions, duly adopted by their respective City Council, have caused this Agreement to be signed by the Mayors and attested by their City Clerks on the day, month and year set forth below,
CITY OF FORT JONES
Date
Attest.
Paula Bastyns, City ClePaula Bastyns, City Cle Date
Paula
Bastyns,
City
Cle
Paula
Bastyns,
City
Cle
Approved as to form:
Margaret Long, Attorney
CITY OF ETNA
Date
Erik Ryberg, Mayor Date
Attest.
Kritina Hargrove, City Clerk
Approved as to form•
Derek Cole, Attorney Date
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1 st ADDENDUM TO MEMORANDUM OF UNDERSTANDING
Agreement to Provide Dispatch & Records Services
THIS 1st ADDENDUM is to that Memorandum of Understanding entered Into 8-6-2019 by and between the County of Siskiyou ("County') end The City of Etna ("City”) and is entered into this 12th day of December, 2019.
WHEREAS, the cost of services to be provided under the Memorandum of Understanding is expected to exceed the amount provided In the Memorandum of understanding; and WHEREAS. the patties desire to increase the amount of compensation payable under the Memorandum of Understanding; and WHEREAS, second quarter will be billed as followed: in the amount of $3,119.50; and WHEREAS, the Services and Compensation, Exhibit "A", needs to be revised to reflect additional duties, NOW THEREFORE, THE PARTIES MUTUALLY AGREE AS FOLLOWS:
The Memorandum of Understanding, Services and Compensation, Exhibit shall be deleted and replaced in Its entirety with the new Exhibit "A", Services and Compensation, attached hereto and hereby Incorporated by reference.
The Memorandum of Understanding, Exhibit "A", Compensation. shall be amended to add an additional ($26,182) Twenty Six Thousand One Hundred Eight Two and no cents, to increase the compensation payable under the Memorandum of Understanding to an amount not to exceed ($56,932) Fifty Six Thousand Nine Hundred Thirty Two and no cents, for the term of the contract.
All other terms and conditions of the Memorandum of Understanding shall remain In full force and effect.
IN WITNESS WHEREOF, County and City have executed this addendum on the dates set forth below, each signatory represents that he/she has the authority to execute this agreement and to bind the Party on whose behalf his/her execution is made.
Date:
ATTEST:
LAURA BYNUM
Clerk, Board of Supervisors
By:
Deputy
Date:
ACCOUNTING:
Fund Organization Account
1002 202010 551400
Encumbrance number (if applicable)
COUNTY OF SISKIYOU
BRANDON A. CRISS, CHAIR
Board of Supervisors
County of Siskiyou
State of California
ERIK NYBERG, MAYOR
KRIS HARGROVE, CITY CLERK
Activity Code (if applicable)
If not to exceed, include amount not to exceed: $56,932.00 (Fifty-Six Thousand Nine Hundred Thirty Two and no cents) If needed for multi-year contracts, please include separate sheet with financial information for each fiscal year.
FY 19/20 1002-202010-551400 NTE Sl 5,932.00 FY 20/21 1002-202010-551400 NTE $20,500.00 FY 21/22 1002-202010-551400 NTE $20,500.00
Josh,
The MOU provided in this packet is temporary. We are awaiting the original with Margaret Long's signature. I will provide you with the fully signed packet as soon as I receive it.
Thank you,
Paula Basteyns
The Town of Fort Jones (City Hall)
11960 East Street
Fort Jones, California 96032
The Town of Fort Jones
Agenda Item for August 2023
Regular Meeting
Subject
Resolution for Etna Pool
Type of Action
Action of Approval
Background & Summary of the Issue(s)
The Town of Fort Jones has supported the Etna pool with a $5,000 annual contribution. The last payment provided for the annual support was in 2020. Resolution 2021-017 states that the Town of Fort Jones agreed to give $20,000 of the Per Capita Grant Fund Allocation to Fort Jones to be used in conjunction with the City of Etna’s fund to update the Dotty Olson Memorial Pool. A new shade structure has been added and there are plans to add a solar portion that will take care of electrical needs.
Recommendation
The Town of Fort Jones recommends that the Council review the resolution and approve continued annual support for the Etna pool.
Fiscal Analysis (as appropriate)
$5,000.00 annually for four years
Attachment(s)
Attachment 1: Resolution 2021-017 (1 page)
City of Etna
Resolution Number: 2021-017
RESOLUTION OF THE CITY OF ETNA ACCEPTING PASS THROUGH GRANT FUNDING Resolution of the City Council authorizing the City of Etna to receive $20,000 of the Town of Fort Jones's Per Capita Grant Fund Allocation from the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All Act of 2018.
WHEREAS Entities that receive an allocation under the Per Capita program may transfer all or part of that allocation to another eligible entity.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Etna hereby:
I. Approves the increase of the Per Capita Grant Fund allocation from the State of California under the Per Capita Grant Program under the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All Act of 2018.
2. Authorizes the State of California to increase the City of Etna Per Capita Grant Fund allocation from $177,952 to $197,952 to reflect the pass through of $20,000 from the Town of Fort Jones. harnna Gilmore, Mayor Pro Temharnna Gilmore, Mayor Pro TemPASSED AND ADOPTED by the City Council at a meeting held on the 31st day of December, 2021. Ayes: c harnna
Gilmore,
Mayor
Pro
Tem
harnna
Gilmore,
Mayor
Pro
Tem
Noes:
Absent:
ATTEST:
The Town of Fort Jones (City Hall)
11960 East Street
Fort Jones, California 96032
The Town of Fort Jones
Agenda Item for August 2023
Regular Meeting
Subject
Updates for Fort Jones Website
Type of Action
Action of Approval
Background & Summary of the Issue(s)
The bill payment forms on the website are outdated and in need of updating. HeyGov can provide an upgrade that allows Fort Jones to accept online payments for various licenses, utility bills, as well as park and hall rentals.
Payments can be made using a bank account (0.8 % fee for the user) or a debit/credit card (2.9 % fee for the user). It also includes a feature where citizens can submit questions or suggestions to the town and get them answered right away online. Surveys can also be done online through this website. The implementation of the new website has a four-week time frame.
Recommendation
The Town of Fort Jones recommends that the Council approve the updates for the website.
Next Steps
HeyGov will build an interface to our current water billing software UBMax and also has an interface to Quickbooks. The new website will be ready to go live by the end of September 2023. People will be able to pay their water bills online starting October 2023. This should reduce the amount of phone calls and especially the “foot traffic” for the city office and be of great help for the new person.
Fiscal Analysis (as appropriate)
Fort Jones currently pays $900 per year for the website. The add on is $600 more per year. There is also a one-time $600 implementation fee.
Attachment(s)
Attachment 1: 2 Minute Sales Demo of HeyGov. Software for e-government management! - YouTube (Video) Attachment 2: How HeyGov helps municipal clerks reduce their workload - YouTube (Video)
The Town of Fort Jones (City Hall)
11960 East Street
Fort Jones, California 96032
The Town of Fort Jones
Agenda Item for August 2023
Regular Meeting
Subject
Ordinance and Policy Committee: Reappointment of Members/Designate as Ad Hoc Committee Type of Action
Action of Discussion
Background & Summary of the Issue(s)
The Mayor would like the council to discuss and consider reappointment of members and designate an ad hoc committee.
Recommendation
The Town of Fort Jones staff does not have a recommendation at this time.
Fiscal Analysis (as appropriate)
None
Attachment(s)
None
The Town of Fort Jones (City Hall)
11960 East Street
Fort Jones, California 96032
The Town of Fort Jones
Agenda Item for August 2023
Regular Meeting
Subject
Salary Schedule
Type of Action
Action of Approval
Background & Summary of the Issue(s)
The Town of Fort Jones needs an updated salary schedule.
Recommendation
The Town of Fort Jones recommends that the Council approve the updated salary schedule.
Fiscal Analysis (as appropriate)
None
Attachment(s)
Attachment 1: Salary Schedule (2 pages)
Town of Fort Jones Salary Schedule 2023-28
Step Calculation Method: 3%
Certificates Acquired: $1.00 for each
Adopted:__________________
TOWN POSITIONS
ADMINISTRATION
STEP %
FT/PT
TIME
STEP 1 STEP 2
Town Administrator
3%
FT/PT
SALARY or
CONTRACT
By Council Decision
Accounting Clerk
3%
PT
Hourly
$17.00
$17.51
Annual
$35,360.00
$36,420.80
Customer Service Clerk
3%
FT
Hourly
$16.50
$17.00
Annual
$34,320.00
$35,360.00
Town Clerk (w/certification)
3%
FT
Hourly
$21.00
$21.63
Annual
$43,680.00
$44,990.40
Town Deputy Clerk
3%
FT
Hourly
$19.00
$19.57
(required to get certification)
TOWN HALL MAINTENANCE
Annual
$39,520.00
$40,705.60
Custodian/Janitor
PUBLIC WORKS DEPT.
3%
PT
Hourly
$16.00
$16.48
Public Works Director
3%
FT/PT
Hourly
$28.00
$28.84
Public Works 1
3%
FT
Hourly
$16.50
$17.00
(two positions) FIRE DEPT.
Annual
$34,320.00
$35,360.00
Fire Chief
3%
FT
Hourly
$24.04
$24.76
Annual
$50,003.20
$51,500.80
Assistant Fire Chief
Stipend
Monthly
TBD
Seasonal Fire Fighter MOU updated as necessary
(5 month position)
Per Shift
$200.00
STEP 3
STEP 4 STEP 5
$18.04
$18.58 $19.13
$37,523.20
38,646.40 $39,790.40
$17.50
$18.03
$18.57
$36,400.00
$37,502.40
$38,625.60
$22.28
$22.95
$23.64
$46,342.40
$47,736.00
$49,171.20
$20.16
$20.76
$21.38
$41,932.80
$43,180.80
$44,470.40
$16.97
$17.48
$18.01
$29.71
$30.60
$31.51
$17.50
$18.03
$18.57
$36,400.00
$37,502.40
$38,625.60
$25.50
$26.27
$27.06
$53,040.00
$54,641.60
$56,284.80
The Town of Fort Jones (City Hall)
11960 East Street
Fort Jones, California 96032
The Town of Fort Jones
Agenda Item for August 2023
Regular Meeting
Subject
Surplus Equipment
Type of Action
Approval of the declaration of surplus two trucks
Summary of the Issue(s)
The Town of Fort Jones has 2 old trucks that are no longer used and are not running. We would like to get rid of them to clean up the yard.
Recommendation
The Town of Fort Jones staff recommend the two trucks be declared surplus and sold.
Background
The red ford flatbed needs a new fuel injector pump, which would cost around 1500. The truck was used in the past for various miscellaneous jobs, but is no longer needed. Staff recommends that we sell this truck. The other truck, the F-600 has been sitting for years in the PW yard. It leaks fuel from the carburetor when started, is a fire hazard and serves no purpose. Staff recommends that we sell the truck.
Attachment(s)
Attachment 1: Pictures of the two trucks to be declared surplus.
The Town of Fort Jones (City Hall)
11960 East Street
Fort Jones, California 96032
The Town of Fort Jones
Proposed Agenda Item for August 2023
Regular Meeting
Subject
Statewide Park Grant Awarded to The Town for a new central park Type of Action
Either instruct staff to pursue the resubmittal of the Grant at the new proposed location (where the community gardens are located now) or return the $485,000 by declaring that we do not want another Park and instruct staff to write a letter returning the money.
Summary of the Issue(s)
The Town of Fort Jones needs to decide if we want to utilize the $485,000 dollar grant that was awarded to The Town or if The Town wants to return the grant. The Town has a limited timeframe to be able to construct the park, if the new proposed location is accepted by OGAL’s.
Recommendation
The Town of Fort Jones staff recommend that the council take everything into consideration and come to a decision to either return the funds, or instruct staff to pursue the resubmittal of the project application at the new location (community gardens).
Background
In 2022 the Town was awarded 485,000 dollars to build a new community park, complete with public restrooms, a gazebo, picnic table, bocce ball court, landscaping, power hookups for food trucks, lighting and some concrete work. Originally it was proposed to be placed where the vacant house at 11725 Main Street is. Since the owner of that house was unwilling to sell to the Town, the Town had to find a new location for the Park. It was discussed with Lydia Willets, (Project Manager) from OGAL’s about moving the project to a new location. which is not very far from the original location. She said that this is possible, but requires The Town to resubmit the project proposal along with all the required documents.
Next Steps
If the Council elects to return the funds, staff will have to draft a letter stating why The Town did not want the funds. If the Council elects to go ahead with the new Central Park, staff will fill out all of the required documents to submit to OGAL’s Fiscal Analysis (as appropriate)
The loss of a 485,000 dollar upgrade to the Towns property. The loss of all of the sales tax from buying the materials that the new park would generate. The loss of the increase in property value of the surrounding properties. The new park would increase the property value of all of the businesses and homes in the area. The new park would generate costumers for the businesses’ located around it. The new park would provide a safe space for children walking from the Jr. High to the Elementary School to traverse through. The park would attract more people to come and want to live in Fort Jones, driving property values up.
The only maintenance costs associated with the park would be for weekly mowing in the summer, if grass is planted. The Town could choose to dryscape the park, with little to no grass decreasing the maintenance involved. The Town would save money on water by using less water than the current Community Garden uses. The Town would be responsible for toilet paper, paper towels, and soap. It would also take some of Public Works time to complete the maintenance. 2
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0.00 AGREEMENT FOR LAW ENFORCEMENT SERVICES CITY OF ETNA & TOWN OF FORT JONES
AGREEMENT FOR LAW ENFORCEMENT SERVICES CITY OF ETNA & TOWN OF FORT JONES AGREEMENT FOR ENFORCEMENT SERVICES CITY OF ETNA TOWN OF FORT JONES
AGREEMENT FOR LAW ENFORCEMENT SERVICES OF ETNA & TOWN OF FORT JONES
AGREEMENT FOR LAW ENFORCEMENT SERVICES OF ETNA & TOWN OF FORT JONES
AGREEMENT FOR LAW ENFORCEMENT SERVICES OF ETNA & TOWN OF FORT JONES
AGREEMENT FOR LAW ENFORCEMENT SERVICES OF ETNA & TOWN OF FORT JONES
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