Town of Fort Jones ● 11960 East Street ● Fort Jones, CA 96032 ● 530 468-2281 AGENDA
Special Meeting
October 20,2023 – 6:00 PM
Town Hall
11960 East Street Fort Jones, CA 96032
CALL TO ORDER:
Fort Jones Town Council Roll Call:
Members: Garcia Banks _ Eayrs LaRiviere
Collie-Mason
PLEDGE OF ALLEGIANCE: Led by Mayor
PUBLIC COMMENTS:
Discussion items only, no action to be taken. Any person may address the Council at this time regarding the subject matter of this special meeting only. There is a three (3) minute limit per person.
DISCUSSION / REPORTS / CORRESPONENCE; NON-ACTION ITEMS: NONE DISCUSSION / REPORTS: ACTION ITEMS:
1. Review and approve First 5 Siskiyou Proclamation
2. Review and approve Resolution 1124 certifying and accepting calculations for AB2788 MOE – Prop 172
3. Review and approve amended budget line item for the Law Enforcement Growth Allocation
4. Discuss and approve the hiring of Town Admin/Clerk - Joshua Stanshaw
5. Review and approve Resolution 1125 changing compensation and part-time status of Town Clerk
6. Discuss and resolve the Fort Jones Museum bank account.
STAFF COMMENTS:
COUNCIL MEMBER COMMENTS:
ADJOURNMENT:
The next Fort Jones Town Council Meeting is scheduled to be held on November 13, 2023, at 7:00 p.m.
Town of Fort Jones ● 11960 East Street ● Fort Jones, CA 96032 ● 530 468-2281 It is the intention of the Town of Fort Jones to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you need special assistance beyond what is normally provided, the Town will attempt to accommodate you in every reasonable manner. Individuals who need auxiliary aids or services for effective communication or to participate in programs and services of the Town of Fort Jones are invited to make their needs and preferences known by contacting the City Hall office, (530) 468-2281, at least 72 hours prior to the meeting.
The Town of Fort Jones
___________________________________________________________________________ 1 To: Fort Jones Town Council
Meeting Date: October 9, 2023
From: First 5 Siskiyou Children and Families Commission Subject: Review and approve First 5 Siskiyou Proclamation _________________________________________________________________________________________ Background
First 5 Siskiyou, in partnership with Siskiyou County Library and the Family/Community Resource Centers, dedicates one day each year to promote early literacy by providing the same titled book to be read by guest readers to children in various pre-schools, kindergartens, childcare settings, libraries and online events throughout Siskiyou County on the same day and provide each child with a copy of that book to take home.
First 5 Siskiyou would like the Town of Fort Jones to proclaim November 8, 2023 as the 16th anniversary of “Read Across Siskiyou”.
Recommendation
Staff recommends that the council review and approve the First 5 Siskiyou Proclamation proclaiming November 8, 2023, as the 16th anniversary of “Read Across Siskiyou”.
Siskiyou County
PROCLAMATION of the 16th ANNUAL “READ ACROSS SISKIYOU” event Sponsored By First 5 Siskiyou Children and Families Commission WHEREAS, the ultimate goal of the First 5 Siskiyou Children and Families Commission is that all of Siskiyou’s children from prenatal through 5 years of age will be healthy, ready to learn, and supported in safe, nurturing families and communities; and WHEREAS, children in Siskiyou County from prenatal through 5 years of age have a successful start in life through daily reading with supportive and nurturing families, caregivers, educators and community leaders; and WHEREAS, early literacy is the foundation for academic, social emotional, and economic success; and WHEREAS, First 5 Siskiyou, in partnership with Siskiyou County Library and the Family/ Community Resource Centers, dedicates one day each year to promote early literacy by providing the same titled book to be read by guest readers to children in various preschools, kindergartens, child care settings, libraries and online events throughout Siskiyou County on the same day and provide each child with a copy of that book to take home.
THEREFORE, the City of Fort Jones hereby proclaims November 8 2023 as the 16th anniversary of “Read Across Siskiyou” and be it that this body enthusiastically endorses daily reading, singing and playing with children as a critical foundation for healthy development and life long success.
Signed _______________________________ Date:__________________ Mercedes Garcia, City of Fort Jones
The Town of Fort Jones
___________________________________________________________________________ 1 To: Fort Jones Town Council
Meeting Date: October 20, 2023
From: Siskiyou County Auditor-Controller – Jeff Heign
Subject: Resolution 1124 - Maintenance of Effort (MOE) requirements for Proposition 172 _________________________________________________________________________________________ Background
Town of Fort Jones is required to calculate and certify AB2788 Maintenance of Effort (MOE) requirements concerning the use of Proposition 172 revenues to the Siskiyou County Auditor.
Attached are the Maintenance-of-Effort Certification Form and Form B/C.
These figures are making sure that the Town of Fort Jones is spending the appropriate level on law enforcement compared to a baseline level from 1992/1993.
Recommendation
Staff recommends that the council review and approve Resolution 1124 certifying the calculations for the AB2788 Maintenance of Effort requirements for Proposition 172. 11960 East Street 530-468-2281
P.O. Box 40 www.fortjonesca.com
Fort Jones, CA, 96032
Gateway to the Marble Mountains
1 _____________________________________________________________________________ RESOLUTION 1124
RESOLUTION OF THE FORT JONES TOWN COUNCIL
AB2788 MAINTENANCE-OF-EFFORT REQUIRMENT PUBLIC SAFETY
BE IT RESOLEVED by the Town Council of the Town of Fort Jones as follows:
WHEREAS the Town of Fort Jones is required to calculate and certify AB2788 Maintenance of Effort (MOE) requirements concerning the use of Proposition 172 revenues to the Siskiyou County Auditor; and WHEREAS the Town of Fort Jones’ calculations are over the MOE base year by $161,014 as shown on AB2788 (Chapter 886/94) Maintenance-of-Effort Certification Form and Form B/C attached; and WHEREAS the Fort Jones Town Council approves the calculations and directs the Interim Town Clerk to execute and forward the 2023/2024 Certification to the Auditor-Controller for Siskiyou County.
IT IS HEREBY CERTIFIED that the foregoing Resolution 1124 was introduced, passed, and duly adopted at a special meeting by the Town Council on this ____ day of October 2023 by the following vote:
Ayes:
Nyes:
Absent:
Abstain:
ATTEST:
_______________________________________
Carolin Hoefer, Interim Town Clerk
APPROVED:
_______________________________________
Mercedes M. Garcia, Mayor
Siskiyou County
Auditor-Controller
AB2788 (Chapter 886/94)
Maintenance-of-Effort Certification Form
Name of City/County: City of Fort Jones_____
Fiscal Year of Certification: 2023-2024___
AB2788 Maintenance-of-Effort (MOE) Calculation:
Total Public Safety Adopted Budget __$215,982___
(Amount of Line 4.1 from Form A)
Less: Public Safety MOE __$__54,968__
(Amount of Line 3.2 from Form A)
Difference:
Over/(Under) AB2788 MOE Requirements ___$161,014__
Certification Statement:
I hereby certify that the City/County of _Fort Jones__ is over/under (please circle one) the AB2788 Maintenance-of-Effort requirements concerning the use of Proposition 172 revenues in the amount of __$161,014_________. Forms A, B, and C are submitted in support of this calculation. Detailed records concerning this calculation are available upon request and will be retained.
Signature of City/County Official: _________________________________ Date signed: ____________________
Form A: AB2788 MOE Calculation Worksheet
2023-2024: Ft Jones
Step #1: Define Public Safety Services
A City or County should establish their definition of public safety services that is consistent with Government Code Section 30052. Please list all departments included in this definition below.
Step #2: Determine Base Year
The city or county should determine their AB2788 base year by using the 1992- 93 Adopted Budget for all defined public safety departments. Please complete Form B to provide the following:
Line 2.1: Total Base Year $ 52,000______
(Total Adjusted AB2788 Base Year detailed in Form B)
Step #3: Determine Base Amount for Local Agency
AB2788 includes a growth factor provision that is equal to the previous years growth in Proposition 172 revenues. The Auditor-Controller’s Office will provide cities and counties with this amount. If appropriate, this amount should be added to the AB2788 Base Year.
Line 3.1: Growth Amount _$_2,968_____
Line 3.2: Total Base Amount for Local Agency $_54,968______ (Total 2.1 and 3.1)
Step #4: Determine AB2788 Public Safety Budget for Certification Year The City or County should determine the AB2788 Public Safety Budget for the certification year. The City or County should include the same departments and adjustments that were included in their AB2788 base year calculation. Please complete Form C to provide the following:
Line 4.1: Total AB2788 Public Safety Budget ____$215,982___________ (Total Adjusted AB2788 Budget for Certification Year detailed in Form C) Step #5: AB2788 Maintenance-of-Effort (MOE) Calculation Please complete the Auditor-Controller AB2788 Certification form using the above information. The calculation would be as follows:
Amount of Line 4.1 – Amount of Line 3.2 = Amount Over or (Under) AB2788 MOE Requirement.
FORM B/C SCHEDULE OF MOE CALCULATIONS (Based on Actual Allocation)* Town of Fort Jones
RECEIPTS ESTIMATED ACTUAL
92/93 93/94 94/95 94/95 95/96 96/97 97/98 98/99 99/00 00/01 01/02 02/03 03/04 04/05 05/06 06/07 General Fund Appropriation 52,000 50,216 50,216 50,216 50,216 50,216 50,216 50,216 50,216 50,216 50,216 50,216 50,216 50,216 50,216 50,216 Prop 172* NA 1,784 2,337 2,337 2,429 1,880 1,842 1,878 1,961 2,119 1,997 2,025 2,025 2,410 2,586 2,669 Funding Available 52,000 52,000 52,553 52,553 52,645 52,096 52,058 52,094 52,177 52,335 52,213 52,241 52,241 52,626 52,802 52,886 Minimum budget MOE 52,000 52,000 52,553 52,553 52,645 52,096 52,058 52,094 52,177 52,335 52,213 52,241 52,241 52,626 52,802 52,886 Amount of excess (deficit) of MOE 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
RECEIPTS ESTIMATED ACTUAL
07/08 08/09 09/10 10/11 11/12 12/13 13/14 14/15 15/16 16/17 17/18 18/19 19/20 20/21 21/22 22/23 General Fund Appropriation 50,216 50,216 50,216 50,216 50,216 50,216 50,216 50,216 50,216 50,216 50,216 50,216 50,216 50,216 50,216 50,216 GROWTH Prop 172* 2,657 2,416 2,287 2,339 2,484 2,867 2,928 3,074 3,092 3,184 3,276 3,360 3,198 3,255 4,797 4,752 2,968 Funding Available 52,873 52,632 52,504 52,555 52,700 53,083 53,144 53,290 53,308 53,400 53,492 53,576 53,415 53,471 55,013 54,968 Minimum budget MOE 52,873 52,632 52,504 52,555 52,700 53,083 53,144 53,290 53,308 53,400 53,492 53,576 53,415 53,471 55,013 54,968 Amount of excess (deficit) of MOE 0 0 0 0 0 0 0 0 0 0 - - 0 0 0 0
MAINTENANCE OF EFFORT (MOE) CALCULATION - ADJUSTING BASE AMOUNT
EXPENDITURES ESTIMATED
92/93 93/94 94/95 95/96 96/97 97/98 98/99 99-00 00/01 01/02 02/03 03/04 04/05 05/06 06/07 BASE AMOUNT (92/93 LESS ADJ) 52,000 52,000 52,553 52,553 52,645 52,096 52,058 52,094 52,177 52,335 52,213 52,241 52,241 52,626 CALC OF BASE AMT ADJUSTMENT NA 553 0 92 (549) (38) 36 83 158 (122) 28 0 385 176 ADJUSTMENT TO BASE AMOUNT 553 0 92 (549) (38) 36 83 158 (122) 28 0 385 176 ADJUSTED MOE REQUIREMENT 52,000 52,553 52,553 52,645 52,096 52,058 52,094 52,177 52,335 52,213 52,241 52,241 52,626 52,802 LOCAL ADOPTED BUDGET 0 53,100 55,000 59,500 63,800 60,600 63,200 57,000 56,300 60,300 61,000 57,500 52,506 71,000 REDUCTION IN PSAF ALLOCATION NA (547) (2,447) (6,855) (11,704) (8,542) (11,106) (4,823) (3,965) (8,087) (8,759) (5,259) 120 (18,198)
MAINTENANCE OF EFFORT (MOE) CALCULATION - ADJUSTING BASE AMOUNT
EXPENDITURES ESTIMATED
07/08 08/09 09/10 10/11 11/12 12/13 13/14 14/15 15/16 16/17 17/18 18/19 19/20 20/21 21/22 22/23 23/24 BASE AMOUNT (92/93 LESS ADJ) 52,802 52,886 52,873 52,632 52,504 52,555 52,700 53,083 53,144 53,290 53,308 53,400 53,492 53,576 53,415 53,471 55,013 CALC OF BASE AMT ADJUSTMENT 84 (13) (241) (128) 52 145 383 61 146 18 92 92 84 (162) 57 1,542 (45) ADJUSTMENT TO BASE AMOUNT 84 (13) (241) (128) 52 145 383 61 146 18 92 92 84 (162) 57 1,542 (45) ADJUSTED MOE REQUIREMENT 52,886 52,873 52,632 52,504 52,555 52,700 53,083 53,144 53,290 53,308 53,400 53,492 53,576 53,415 53,471 55,013 54,968
LOCAL ADOPTED BUDGET 94,000 78,250 71,000 83,500 85,000 85,000 92,000 90,000 83,500 83,500 83,500 168,747 198,698 129,898 282,462 215,982 215,982 REDUCTION IN PSAF ALLOCATION (41,114) (25,377) (18,368) (30,996) (32,445) (32,300) (38,917) (36,856) (30,210) (30,192) (30,100) (115,255) (145,122) (76,483) (228,991) (160,969) (161,014) **Verified Prop 172 receipts with Banner
The Town of Fort Jones
___________________________________________________________________________ 1 To: Fort Jones Town Council
Meeting Date: October 20, 2023
From: Siskiyou County Auditor-Controller – Jeff Heign
Subject: Review and approve amended 23/24 budget for Law Enforcement Growth Allocation
_________________________________________________________________________________________ Background
Jeff Heign, Supervising Accountant-Auditor, from the Siskiyou County Auditor Controller’s Office has informed the Town of an unexpected increase of 32% in the growth allocation on COPS money for 23/24. See below for a quick illustration:
• 19/20: $55,947.62
• 20/21: $56,726.58
• 21/22: $61,284.84
• 22/23: $65,271.25
• 23/24: $86,158.95!
As per the COPS procedure this money needs to be budgeted for in our Law Enforcement budget for 23/24 before the funds to be released.
Since the Towns’ budget for 23/24 has already been filed, an amended budget with the new growth allocation figures must be approved.
See attached the amended 23/24 budget containing the adjusted line-item figures for the Law Enforcement Growth Allocation.
Recommendation
Staff recommends that the council review and approve the amended 23/24 budget with the adjusted law enforcement growth allocation.
THE TOWN OF FORT JONES
FINAL
INCOME AND EXPENSE
BUDGET Fiscal Year 2023-2024
Submitted
9-18-23
Approved
9-29-23
Amended
10-20-2023
2023-2024 Administration Budget 23-24 Budget
Administration
Income
1I - General Government Income
4099 - Property Taxes
4100 - Secured Current 128,000
4101 - Unsecured Current 4,000
4507 - Homeowner Alloc 1,200
4508 - VLF Net 65,000
4512 - OHV Tax 1,100
4516- Sup Current 1,200
4518 - CA Fish& Game PILT 80
Total 4099 - Property Taxes 200,000
4111 - Sales Tax 290,000
4214 - Land Use 150
4218 - Business License 6,000
4301- Fees Booking 40
4302- Fees Collection Cost -45
4303 - Vehicle Fees 100
4730 - Miscellaneous 30
Transfer In - Admin 407,761
Transfer Out - Tax Allocation -490,000
Total 1I - General Government Income 414,036
4901 - SCORE Reimbursement 0
4903 - Library Reimbursement 8,500
4911 - Corona Virus Relief Fund 0
Total Income 422,536
Gross Profit 422,536
Expense
1E- General Government Expense
2285 - IT Services 13,000
5100- Council/Election 4,000
5110- Mayor Payroll 2,500
5210- Clerk Payroll 3,600
5220- Supp\USPO\Petty 4,000
5400 - Professional Fees
5401 - Legal Fees 35,635
5402 - Audit 11,000
5403 - Consulting Fees 75,000
5404 - Contract Planner 31,500
5400 - Other-training 3,000
Total 5400 - Professional Fees 156,135
5500- Planning
5501 - Economic Development 6,800
5502 - City Promotion 10,000
5500- Planning - Other 500
Total 5500- Planning 17,300
2023-2024 Administration Budget 23-24 Budget
Administration
5550- Library Payroll 8,400
5555 - Admin Payroll 106,762
5600- Misc. 400
5700- Publication 500
5705 - Dues and Subscriptions 1,000
6205 Health Insurance 17,000
6300- Insurance
6204- Workers Compensation 10,900
6303- Liability Insurance 4,633
6304 -Property Insurance 2,023
6305 - Crime Insurance 150
6300- Insurance - Other 1,600
Total 6300- Insurance 19,306
6301- Insurance Expense 250
6400- Property Tax 960
9150-City Hall Expenses
1-012 - City Hall Power 4,850
133000 - City Hall Water Service 300
2281- City Hall Phone 2,000
6601-Library Expense 500
9151- City Hall Maintenance 6,000
3,000
9155 - Equipment Lease 3,600
9150-City Hall Expenses - Other 0
Total 9150-City Hall Expenses 20,250
9152- Propane 12,000
Total 1E- General Government Expense 387,363
6504- Payroll Taxes
6506- FICA 12,773
6508- Medicare 7,435
6512- SUI 1,740
Total 6504- Payroll Taxes 21,948
6600- Medical Insurance
6601- Medical Ins Company 0
Total 6600- Medical Insurance 0
Payroll Expenses 2,500
Total Expense 411,811
Net Income 10,725
9154 - Disposal 2-yd Bin
202
3-2024 Wastewater Budget
23-24 Budget
Waste Water
(Public Works)
Income
1I - General Government Income
3b - Sewer Income
4215 - Sewer Arrearages
0 4210 - Tax Allocation - Sewer 73,500
4212 - Sewer Revenue 72,000
4213 - Connections & Fees 500
Total 3b - Sewer Income 146,000
Gross Profit 146,000
Expense
3E- Public Works Expense
3EB- Sewer Expense
6308-Property Insurance 650
8134- Equipment Purchases0
8505 - Admin Allocation - Sewer 84,352
8510- Sewer Payroll 16,380
8520- Sewer Expenses
1-015 - Sewer Power bill 200
300
2,000
500
650
1-019 bbp sewer
8521- Sewer Rep & Mtnce 8527
Fuel-Oil
8553- A
uto Insurance
8520- Sewer Expenses - Other
0 Total 8520- Sewer Expenses 3,650
8522 - Waste Water Monitoring 5,000
8530- Sewer Supplies 1,000
8540- State Fees 21,000
8545 - Clothes Allowance 25
8549- Mobile Equip. 100
8550 - Liability Insurance 800
8551 - Work Comp Insurance 2,000
8552 - Sewer Training 300
Sewer Testing 2,000
Total 3EB- Sewer Expense 137,257
6504- Payroll Taxes
6506- FICA 1,015
6508- Medicare 205
6512- SUI 560
6516 - ETT0
Total 6504- Payroll Taxes 1,780
Total Expense 139,037
Net Income 6,963
2 3-24 Budget
2023-2024 Water Budget Water
(Public Works)
Income
1I - General Government Income
3C - Water Income
4810 - Water Revenue 140,000
4815 - Tax Allocation - Water 24,500
4830 - Water Connections 300
4860 - State Arrearages
4840 - Gretchen Acres Assess 3,000
3C - Water Income - Other0
Total 3c - Water Income 167,800
Total 3I - Public Works Income 167,800
Gross Profit 167,800
Expense
3EC- Water Expense
6307-Property Insurance 1,700
8605 - Allocate Admin - Water 81,552
8609- Water Training 500
8610- Water Parts & Supplies 1,000
8612- Water Office & Postage 5,000
8615- Water Payroll 19,240
8618 - Clothes Allowance 25
8620- Water Repairs & Mtnce 5,000
8623- Mobile Equip. 150
8624 - Auto Insurance 650
8625- Water Liability Ins 800
8626 - Work Comp 3,000
8627 - Fuel-Oil 1,300
8630- Water Fees & Testing 4,000
8640- Water Utilities
1-000 - Water Power
New Pump 14,000
Old pump 1,000
Total 1-000 - Water Power 15,000
1-001 - Water Phones
468-2598 2,500
468-29460
468-5864 900
468-60030
468-60040
530-917-60040
Total 1-001 - Water Phones 3,400
Total 8640- Water Utilities 18,400
8632 - Revenue Bond Interest 13,500
Total 8660- Water Interest 13,500
2 3-24 Budget
2023-2024 Water Budget Water
(Public Works)
Total 3EC- Water Expense 155,817
6504- Payroll Taxes
6506- FICA 1,193
6508- Medicare 241
6512- SUI 560
6516 - ETT 10
Total 6504- Payroll Taxes 2,004
Total Expense 157,821
Net Income
9,979
23-24 Budget
2023-2024 Law Enforcement Budget Law Enforcement
Income
1I - General Government Income
2I - Public Safety Income
2a - Law Enforcement
4112 - COPS Allocation 100,000
4115 - 17-18 Growth Allocation 87,000
4116 - Prop 172 1,250
4117 - Tax Allocation - Law Enf 73,500
Animal Control
4230 - Dog Licenses 600
Total Animal Control 600
Total 2I - Public Safety Income 262,350
Total Income 262,350
Gross Profit 262,350
Expense
2E- Public Safety Expense
2EA- Law Enforcement Expense
7120 - Admin Allocation - Law E 40,776
7125 - Etna Contract 149,056
7135 - Police Maint. 8,000
7145 - Dispatch 10,250
7181 - Law Enforcement Phones 2,400
Animal Control
7930- Animal Control 500
Total Animal Control 500
2EA- Law Enforcement Expense - Other 5,000
Total 2EA- Law Enforcement Expense 215,982
Total 2E- Public Safety Expense 215,982
Net Income 46,368
2023-2024 Fire & Strike Team Budget
23-24 Budget
Total Fire
(Public Safety)
Income
2b - Fire Protection
4740 - Fire Dept. 2,400
4741 - Tax Allocation - Fire 122,500
4745 - FD Training Earnings 0
4750 - Strike Team Income 350,000
Total 2b - Fire Protection 474,900
Total 2I - Public Safety Income 474,900
Gross Profit 474,900
Expense
2E- Public Safety Expense
2EB- Fire Department Expense
6310- Property Insurance 1,600
7500 - Admin Allocation - Fire 101,940
7505 - Liability Insurance 5,400
7506 - Work Comp Insurance 20,000
7507 - Auto Insurance 16,000
7510- Fire Dept Payroll
7513 - Calls & Meetings 9,000
7510- Fire Dept Payroll - Other 51,000
Total 7510- Fire Dept Payroll 60,000
7511- Firefighter Physicals 100
7512 - Live Scan 200
7520- Fire Dept Supl & Mtnce 23,000
7525- Pub Safety Fuel & Oil
7527- Gas Reimbursement 0
7525- Pub Safety Fuel & Oil - Other 9,000
Total 7525- Pub Safety Fuel & Oil 9,000
7526- Training 1,500
7540- Fire Dept. Utilities
1-001- Fire Dept. Power Bill 4,000
2261- Fire Dept. Phone 4,300
2262 - Disposal 1,000
7541- Propane 200
Total 7540- Fire Dept. Utilities 9,500
2EB- Fire Department Expense - Other 300
Total 2EB- Fire Department Expense 248,540
2EC - Strike Team Expenses
7501 - Admin Allocation - Strik incl
6311 - Porperty Insurance incl
7505b - Liability Insurance incl
7506b - Workers Comp Ins incl
7502 - Auto Insurance incl
7520- Fire Dept Supl & Mtnce 24,000
202
3-2024 Fire & Strike Team Budget
23-24 Budget
Total Fire
(Public Safety)
7515 - Strike Team Payroll 168,000
Total 2EC - Strike Team Expenses 192,000
Total 2E- Public Safety Expense 440,540
6504- Payroll Taxes
6506- FICA 13,500
6508- Medicare 2,738
6512- SUI 4,500
6516 - ETT0
Total 6504- Payroll Taxes 20,738
Total Expense 461,278
Net Income 13,622
23-24 Budget
2023-2024 Streets and Roads Budget Streets and Roads
(Public Works)
Income
1I - General Government Income
3I - Public Works Income
3a - Streets Income
4109- LTC Alloc 0
4499 - Gas Tax 2103 5,000
4500 - Gas Tax 2106 6,000
4501 - Gas Tax 2107 4,000
4502 - Gas Tax 2107.5 1,000
4503 - Gas Tax 2105 4,000
4530 - Local Transportation 4,000
4534 - Prop 42 TCRF 800
4537 - STIP 0
4538 - Vehicle License 400
4540 - Tax Allocation - Roads 73,500
SB1 7,000
Total 3I - Public Works Income 105,700
Total Income 105,700
Gross Profit 105,700
Expense
3E- Public Works Expense
3EA- Streets
1-000 - Street Lights
02 HPSV Lights 600
02 HPSV Metal Lights 100
10 HPSV Wood Lights 3,500
11 HPSV Lights 500
72 HPSV Lights 12,000
Total 1-000 - Street Lights 16,700
3E - 8505 - STAGE Transit Expense
5403 - Consulting Fees
5700- Publication and Notices
6306- Property Insurance 400
8110 - Admin Allocation - Stree 61,164
8120- Street Mtnce/Utilities
1-005 - Barn Power 2,000
1-006 - Barn Maintenance 0
1-007 - Phone Bill 1,200
8121- Street Maintenance
8126- LTC 100
8127- STIP Project - Consulting 0
8121- Street Maintenance - Other 0
Total 8121- Street Maintenance 100
Total 8120- Street Mtnce/Utilities 3,200
2 3-24 Budget
2023-2024 Streets and Roads BudgetStreets and Roads (Public Works) 8130- Equipment Maintenance
8131- Fuel & Oil 2,000
8132- Repairs 2,000
8133- Parts & Supplies 500
8135- Roads 1,000
8134- Equipment Purchases0
8136 - Equipment Rental0
Total 8130- Equipment Maintenance 5,500
8136 -Auto Insurance 600
8137- Mobile Equip
0 8199- Road Payroll 10,660
8200- Major Street Const.
8245 - STIP
0 Total 8200- Major Street Const.
8250 - Street Engineering 1,000
8500- Street Reports0
8505 - Clothes Allowance 25
8509 - Liability Insurance 800
8511 - Work Comp Insurance 1,500
Total 3EA- Streets 100,949
Total 3E- Public Works Expense 100,949
6500- Payroll Expenses
6503- Retirement Company0
Total 6500- Payroll Expenses0
6504- Payroll Taxes
6506- FICA 661
6508- Medicare 133
6512- SUI 400
6516 - ETT0
Total 6504- Payroll Taxes 1,194
6600- Medical Insurance
6601- Medical Ins Company0
6602- Medical Ins Employee0
Total 6600- Medical Insurance0
Total Expense 102,143
3,557
2 3-24 Budget
2023-2024 Parks Budget Parks, Rec &
Buildings
Income
1I - General Government Income
4215e - Tax Allocation - Parks 122,500
4216 - Franchises 7,700
4400 - Rent 4,000
Total 1I - General Government Income 134,200
Total Income 134,200
Gross Profit 134,200
Expense
1E- General Government Expense
Janitorial Payroll 5,226
9151- City Hall Maintenance 2,000
Total 9150-City Hall Expenses 7,226
9152- Propane
0 Total 1E- General Government Expense 7,226
4E- Parks & Recreation Expense
02 Admin Allocation - Parks 40,776
8134- Equipment Purchases0
6305- Property Ins Parks 2,500
9105- Auto Insurance 700
9106 - Work Comp Parks 3,000
9107 - Liability Ins Parks 2,000
9109- Parks Payroll 29,120
9110 - Park Expense 2,000
9115 - Clothes Allowance 25
9130- Ball Park Expenses
1-002 - LLP Snack 200
1-013 - BBP lights 2,500
1-014 - LLP lights 300
9131- Maintenance & Supplies 5,000
9130- Ball Park Expenses - Other 187
Total 9130- Ball Park Expenses 8,187
9140- Scout Hall Expenses
1-006 - Scout Hall Power 550
9140- Scout Hall Expenses - Other
Total 9140- Scout Hall Expenses 550
9160- Museum Expenses
1-004 - Museum Electricity 1,000
1-XXX - Museum Monitor Fuel 2,000
5568- Museum Phone 1,500
Total 9160- Museum Expenses 3,700
23-24 Budget
2023-2024 Parks Budget Parks, Rec &
Buildings
4E- Parks & Recreation Expense - Other 0
Total 4E- Parks & Recreation Expense 99,784
6504- Payroll Taxes
6506- FICA 1,805
6508- Medicare 364
6512- SUI 560
6516 - ETT 0
Total 6504- Payroll Taxes 2,729
6600- Medical Insurance
6601- Medical Ins Company 0
6602- Medical Ins Employee 0
Total 6600- Medical Insurance 0
Total Expense 73,435
Net Income 60,765
The Town of Fort Jones
___________________________________________________________________________ 1 Policy adopted by Town Council
To: Fort Jones Town Council
Meeting Date: October 20, 2023
From: Mercedes Garcia - Mayor
Subject: Discuss and approved hiring Town Administrator/Clerk _________________________________________________________________________________________ Background
On September 27th 2023, the town held interviews for candidates that applied for the Town Administrator/Clerk position.
One candidate stood out and the interview panel agreed that this individual was our choice. An offer letter was presented to this candidate after the council discussed their options and agreed to move forward.
Joshua Stanshaw has accepted the offer to be an employee of the Town of Fort Jones, with an annual salary of $95,000 and benefits that are outlined in the Employee Handbook. Tentative start date is November 1, 2023, pending a majority council vote to hire.
Recommendation
It is recommended that the council discuss and approve hiring Joshua Stanshaw as the new Town Administrator/Clerk.
Joshua J Stanshaw
EXPERIENCE
Siskiyou County Office of Education — Human Resources Coordinator May 2023 – Present
● Assist Human Resources Director in maintaining and updating procedures for staff recruitment, hiring, onboarding and training
● Coordinate staff recruitment, hiring, and onboarding efforts ● Prepare professional grade written publications
● Serve as lead administrator for software and digital platforms ● Maintain, publish and distribute employee handbook
● Assign mandated training and oversee completion of coursework as needed ● Document receipt of employee evaluations
● Process timesheets and Leave Requests
● Coordinate grant opportunities to promote careers in education ● Explore opportunities to institutes of higher education ● Act as liaison to school districts to promote opportunities to advance the teaching profession ● Maintain and update job descriptions for SCOE staff
● Schedule and administer LiveScan background checks
● Communicate appropriate changes and deadlines to staff ● Prepare reports related to compensation, employee benefits, and labor relations City of Yreka — Grants & Fiscal Compliance Manager
July 2021 – April 2023
● Review financial data to ensure compliance with policy and terms/conditions of grants. ● Perform monthly bank reconciliation of the primary DDA account. ● Assist in the review and preparation of budgets.
● Develop reporting templates within Springbrook for compliance with grant obligations. ● Monitor federal and state sources for updates for grants, fiscal policyrequirements. ● Participate in annual financial audits.
● Serve as primary IT support and point of contact for Managed IT Service provider with duties including:
• Local admin rights for basic software troubleshooting/installations • Coordinating major IT projects and improvements
• Total responsibility for all mobile device management including ordering, troubleshooting, and deployment of MaaS360.
Quartz Valley Indian Reservation — Health Administrator January 2021 – July 2021
● Oversee all aspects of the Anav Tribal Health Clinic. ● Responsible for creation and monitoring of budgets and other grant relatedfinancials. ● Recruit, hire, train, retain staff at all levels.
● Coordinate internal committees including Quality Improvement and Purchased Referred Care ● Ensure timely programmatic and financial reporting to major SAMHSA, CDC, and Indian Health Service Grants
● Advise governing body on legislation, funding, advocacy, and other issues regarding intergovernmental coordination.
Quartz Valley Indian Reservation — Grants Contracts Compliance Officer February 2019 – January 2021
● Administer federal, state and private funding contracts, grants, compacts and associatedagreements. ● Assists in tracking of budgets, project performance and variances, including contract modification. ● Develops procedures for quality control.
● Researches and interprets relevant regulations, guidelines and standards and informs Directors and Tribal Administrator.
● Coordinates with Directors to ensure requirements are met in accordance with the approved Scope ofWork identified for each funded program managed by the QVIR
Health & Human Services, Karuk Tribe — Operations/Project Manager January 2017 – February 2019
● Working closely with the CEO of Health & Human Services (HHS), I plan, direct, coordinate and implement the daily operations of three rural clinics and the SeniorNutrition Program. ● Direct Supervision includes all three Clinic Managers, Senior Nutrition Supervisor and the Executive Assistant.
● In charge of all major procurement and purchases relating to the HHS program, buildings, and staff. ● Review financial statements and data, provide informed recommendations to the CEO. ● Coordinate with Human Resources to develop and execute recruitment and placement of required personnel. ● Assist, create, and manage proposals for grants.
● Serve as the Safety Officer and chair the Safety and Infection Control Committee. ● Continue to perform all functions of the Project Manager. ● Operate as Interim CEO during vacancy of the CEO position. ● Create, execute all project plans. Revising as necessary to meet changing needs of HHS or vendors, as well as minimizing the risk for failure.
● Assign responsibility to necessary individuals and identify future needs to promote finishing the project(s). ● Provide effective communication to all parties involved while motivating the completion of projects and reducing conflict.
● Maintain day-to-day operations of projects: apply current methodology and enforce Project Management Standards, review product deliverables to ensure project remains true to time, scope, and budget.
● Prepare for engagement reviews, quality assurance procedures andfacilitate stakeholder meetings.
Nor-Cal Products — Engineering Technician for R&D/Machinist II October 2014 - November 2015
● Create sketches, calculations, 3D models and 2D drawings in order to design new products, upgrade current products or modify existing valve assemblies/parts and electronic enclosures. ● Set up procurement of materials through established vendors. ● Create bill-of-material, time and labor estimates, raw material specifications and specific operational instructions.
● Support interdepartmental personnel by assisting and consulting on issuesinvolving mechanical, metallurgical, and vacuum engineering principals. ● Test newly designed parts and parts that failed in the field. ● Machinist II: Responsible for the set up and operation of complex projects on horizontal and vertical CNC lathes. Verify finished product conforms to established standards and integrity.
Lincare Holdings, Inc. - Center Manager
May 2013 - October 2014
● Interviewing, hiring, training and supervising quality candidates aswell as current employees. ● Sole person in charge of procurement and purchasing for all center and employee needs. Initiate management of inventory using internal systems.
● Provide effective and intelligent communication between medical providers, administrators, directors of respiratory therapy departments and other individuals involved in referral processes. ● Make routine sales calls on existing and potential customers that required having extensive product and medical knowledge. Assumed responsibility for growth of patient base through excellent customer service.
● Implement Lincare safety programs, including maintaining records in compliance with all local,state, and federal regulations that apply to DOT and the FDA.
● Maintain a fleet of leased company vehicles including establishing routine preventative maintenance programs and follow-up of any major services rendered. Record keeping and weekly inspections of vehicles was a critical part of this responsibility.
● Perform equipment setups and teaching opportunities in patient’s homes as needed to provide continued quality service and relieve Service Representatives when emergencies arose.
County of Siskiyou - Fiscal Technician/ASA II
June 2012 - May 2013
● Performed a variety of the most complex and technical specialized fiscal and statistical tracking forthe Behavioral Health department of Social Services.
● Took charge and provided consistency of all purchases and contract administration from several other staff. ● Developed new tracking system to manage accounts payable that provided real time data on accounts, encumbrances, and contracts, as well as calculated budget projections for the fiscal year to provide timely management of underspending and shortfalls.
● Provided leadership, training, and direction to other fiscal staff. Promote open communication and cooperation within the working atmosphere.
● Coordinate projects between self, staff, and other entities. ● Read and understand codes, statutes and other information related to financial and statistical record keeping. ● Gather and organize data and information, assist with budget preparation and expenditure control aswell as routine reports.
● Complete mathematical calculations quickly and accurately. ● Tactful and courteous communication between other staff, the public and vendors when providing explanation of the functions and policies of the fiscal department. ● Proficiency using a variety of specialized and non-specialized computer programs related to record keeping and fiscal functions.
● Maintain specialized or general knowledge of office functions, procedures, equipment, and filling systems. ● Analyze and prioritize situations involving rules and regulations, demonstrate good judgment when making decisions.
● Interact with individuals from various educational, socioeconomic, and ethnicbackgrounds.
Kla-Mo-Ya Casino Slot Technician/Shift Supervisor
July 2009 - June 2011
● Maintain constant awareness of all slot department activity and monitor performance of staff to ensure adherence to casino policies, procedures, internal controls, and overall integrity of operations to protect customer relations.
● Settle disputes between staff and customers and maintain strict confidentiality. ● Advise Department Manager of stock/inventory to determine future purchasingneeds. ● Verify slot machine transactions and ensuring the Slot Department is in compliance with federal currency transaction reporting requirements (Title 31). ● Assure proficiency of guest services, staff morale and to help maintain effective staffing of Slot Supervisors and Slot Attendants.
● Utilize management and leadership skills to make sound, educated decisions for the betterment of the company.
● Emphasize knowledge of all departmental operations and casino promotions and all staff are made aware of any changes as they occur.
● Assist in training and disciplining staff alongside upper management. ● Monitors cleanliness and safety of casino floor, taking action on any deficiencies in a timelymanner. ● Responsible for repair and maintenance (preventive and routine) of all slot machines and related items. ● Perform install, overhaul and configuration of slot machines as directed bymanagement. ● Verify all machines internal communications are in working order, researches and resolves anyissues that may arise.
EDUCATION
Oregon Institute of Technology, Oregon — Mechanical Engineering 2007-2011
College of the Siskiyous, California — Emergency Medical Technician 2022
VOLUNTEER EXPERIENCE
City of Yreka — Volunteer Firefighter, EMT
October 2021 – Present
● Respond to alarm calls.
• Structure fire: fire suppression, search, rescue, and recovery of victims, overhaul and hazard mitigation
• Wildland fire: fire suppression through both direct and indirect attack • Hazardous Materials/Conditions: maintain scene safety for emergency personnel and general public, contain and mitigate hazards as possible
• Medical aid: perform patient assessments including recording vital signs, patient history, provide first aid, and basic life support/CPR.
● Attend all trainings and meetings as needed.
● Assist in overall quality improvement and process improvement for Yreka FireDepartment
The Town of Fort Jones
___________________________________________________________________________ 1 To: Fort Jones Town Council
Meeting Date: October 20, 2023
From: Mercedes Garcia - Mayor
Subject: Review and approve Resolution 1125 – Changing compensation and part-time status of the Town Clerk.
_________________________________________________________________________________________ Background
On December 10th 2018, the Town Council approved Resolution 1046 changing the Town Clerk position to a part-time position. Since then, the council has determined a need to have the position changed to a full-time position.
According to Resolution 1046 another resolution is needed to supersede it before a change can be made.
Attached is Resolution 1125 changing the compensation and part-time status of the Town Clerk.
Recommendation
It is recommended that the council review and approve Resolution 1125 changing the compensation and parttime status of the Town Clerk. 11960 East Street 530-468-2281
P.O. Box 40
Fort Jones, CA, 96032
Gateway to the Marble Mountains
1 _____________________________________________________________________________ RESOLUTION 1125
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF FORT JONES CHANGING THE TOWN CLERK’S COMPENSATION AND PART-TIME STATUS WHEREAS, the Town Council of the Town of Fort Jones has determined a need for a full-time Town Clerk; and WHEREAS, the Town Council has established a full-time position for a Town Clerk with compensation found in the Town’s salary schedule; and
WHEREAS, the Town Clerk will provide the duties mandated by Government Code 40801, et.seq, and Fort Jones Municipal Code 2.24.000, et.seq; and
WHEREAS, the previous stipend of $300 dollars a month shall be removed from position; and WHEREAS, the Town Clerk’s compensation shall be amended from time to time by resolution by the Town Council; and
NOW, THEREFORE, BE IT RESOLVED: the Town Council of the Town of Fort Jones hereby establishes a full-time position and compensation for the Town Clerk.
This resolution shall take effect immediately from the adoption of this resolution and shall remain in force until such time as a subsequent resolution supersedes it.
DULY PASSED AND ADOPTED this 20th day of October, 2023, by the Town of Fort Jones by motion, second (/), and the following vote:
Ayes:
Nyes:
Abstain:
Absent:
Attest:
____________________________________
Carolin Hoefer, Interim Town Clerk
Approved:
____________________________________
Mercedes M. Garcia, Mayor
The Town of Fort Jones
___________________________________________________________________________ 1 To: Fort Jones Town Council
Meeting Date: October 20, 2023
From: Mercedes Garcia - Mayor
Subject: Discuss and resolve the Fort Jones Museum bank account _________________________________________________________________________________________ Background
In July of this year Cecelia Reuter, volunteer managing director, of the Fort Jones Museum was informed by Mechanics Bank, due to their current policies, that her and Brenda Mendenhall were removed from the account signature card for the Fort Jones Museum bank account.
The current council and administration at the time did not even know that the Fort Jones Museum had an account, under the umbrella of the Town, in which they were signers until after the bank took them off the signature cards and Cecelia had contacted the town hall.
After discussing this in depth with Mechanics Bank and legal counsel the following has been determined.
Bank accounts for the Town are set up to have administrative employees and elected officials as signers. Since the volunteers at the museum are not employees, councilmembers, or administration for the Town, they are unable to be signers on any Town accounts.
The funds in this account are donations given to or raised by the museum. Since these funds do not belong to the Town, they cannot be in the Town’s bank accounts.
Therefore, the funds need to be returned to the museum in the form of a cashier’s check, made out to the Fort Jones Museum and the bank account associated to the Town closed.
Recommendation
It is recommended by the Town’s legal counsel to close this account and return the donated funds back to the Fort Jones Museum.