Agenda packet — Fort Jones City Council, February 12, 2024

Town of Fort Jones ● 11960 East Street ● Fort Jones, CA 96032 ● 530 468-2281 AGENDA
Regular Meeting
Monday February 12, 2024 - 7:00 PM
Town Hall
11960 East Street Fort Jones, CA 96032
CALL TO ORDER:

Fort Jones Town Council Roll Call:

Members: Garcia ____ Banks ____Eayrs ____ LaRiviere ____ Collie-Mason PLEDGE OF ALLEGIANCE:

PUBLIC COMMENTS:

Discussion items only, no action to be taken. Any person may address the Council at this time upon any subject within the jurisdiction of the Town of Fort Jones that is not on the agenda; however, any matter that requires action may be referred to staff and/or committee for a report and recommendation for possible action at a subsequent council meeting. There is a three (3) minute limit per person.

DISCUSSION / REPORTS / CORRESPONDENCE; NON-ACTION ITEMS:

A. Community Gardens
B. County Transportation Commission
C. Public Works Department Monthly Report
D. Administrator Monthly Report
E. Police Department Monthly Report
F. Fire Department Monthly Report
CONSENT CALENDAR:

1. Items listed on the consent agenda are considered routine and may be enacted in one motion. Any item may be removed for discussion at the request of the council or the public. a) Approval of Minutes:

Town of Fort Jones ● 11960 East Street ● Fort Jones, CA 96032 ● 530 468-2281 i. Special Meeting January 26, 2024
b) Ratification of Disbursements: January 1 through 31, 2024 c) Review Budget vs. Actual for July 1, 2023, through January 31, 2024 DISCUSSION / REPORTS: ACTION ITEMS:

2. Discuss, review, and act on Fire Chief Position Description and Salary

3. Discuss, review, and act on MOUs with Scott Valley Fire, Etna Fire, and Fort Jones Fire regarding the FEMA grant
a. Hose and Nozzle
b. SCBA

4. Discuss, review, and act on Request for Proposals
a. On-call Planning Services
b. On-call Hearings Officer
CLOSED SESSIONS:

4. Conference with Legal Counsel – Ongoing Litigation Govt C §54956.9(d)(4) - Pinassi
RETURN TO OPEN SESSION:

REPORT ON CLOSED SESSIONS: ANY ACTION TAKEN WILL BE REPORTED IN OPEN

SESSION
STAFF COMMENTS:

COUNCIL MEMBER COMMENTS:

ADJOURNMENT:

The next Fort Jones Town Council Meeting is scheduled to be held on February 12, 2024 at 7:00 p.m.

It is the intention of the Town of Fort Jones to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you need special assistance beyond what is normally provided, the Town will Town of Fort Jones ● 11960 East Street ● Fort Jones, CA 96032 ● 530 468-2281 attempt to accommodate you in every reasonable manner. Individuals who need auxiliary aids or services for effective communication or to participate in programs and services of the Town of Fort Jones are invited to make their needs and preferences known by contacting the City Hall office, (530) 468-2281, at least 72 hours prior to the meeting.

To members of the Fort Jones, California City Council:

February 4, 2024
We at the Fort Jones Neighborhood Garden would like to petition the FJ City Council to extend our current agreement/contract with the City for the use of the parcel behind the City Barn as an organic neighborhood garden. Since early 2000's there have been many people stepping into the project beginning with the planting of several trees by volunteer local residents, and then a $10,000 grant from the US Forest Service for a water system and fencing. We've had an agreement with the City of Fort Jones to use the garden space for the past 1 O years and would like to apply for an extension of this contract.

We started this time frame by holding many gardening workshops on organic composting, sheet mulching and mushroom inoculation to build soil as the soil was very rocky to begin with, and also a series of classes on Natural Building/ Cob bench construction. We have provided organic garden plots for neighborhood residents since 2006. Other activities we've offered are "movie nights" we held on many different topics around gardening and food preservation.

We've held plant sales, contra dances, and general yard sales for fundraising, as well as been open for donations in the past through Scott Valley Focus. We also provided volunteering opportunities for the Siskiyou County community services.

The present Garden facilitators are aging, and as such, we look forward to handing the Garden over to like minded people in the Valley who are committed to our visions for the future of the Garden which are:
1) To provide organic garden plots for Fort Jones neighborhood residents 2) To carry on educational activities for Fort Jones and Scott Valley people interested in gardening and organic farming.
3) To reach out with opportunities for volunteer educational work exchange for Siskiyou County community services.
4) Work with Scott Valley schools and children's groups such as the Girl Scouts, and Boy Scouts, and homeschooling groups, to provide gardening education and experience.

We would like to start up conversation with interested parties including the Fort Jones City Council on how to find the perfect group of people to take over the Garden for the future of this neighborhood gem.

Geri Quintero (530) 468-5727
Elmar Braunsteffer
Julia Mason
2/5/2024
1 Introduction & Current Projects
February 12, 2024
Siskiyou County Local
Transportation Commission
Siskiyou County
Local
Transportation
Commission
(SCLTC) _______ Regional
Transportation
Planning Agency
(RTPA)
Comprised of elected officials from Board of
Supervisors and City Councils
Responsible for transportation planning within
the region (transit, streets/roads, active
transportation)
Acts as a liaison between our local partners and
state agencies on transportation related projects.

Various programs or plans managed by
SCLTC
1 2
2/5/2024
2 Coordination Activities
State Highway
Projects
• Happy Camp
Complete Streets
• McCloud 89
Intersection
Improvements
• Fort Jones – State
Route 3 Pavement
Project
• Dorris State Route 97
Pavement Project
Local STIP
Projects
• STIP projects
(amendments,
extension requests,
additional funding
needs)
• Monthly meetings
with Caltrans Division
of Local Assistance
Monitor Grant
Opportunities
• Clean California
Funding
• US DOT Grants
• Evaluating
opportunities for
partnership projects
between Commission,
County, and other
local partners.

Transportation
Stakeholder
Engagement
• Rural Counties Task
Force
• North State Super
Region
• Regional Transportation
Planning Agencies
Group
• California
Transportation
Commission
• Caltrans
SCLTC
Funding
Programs
• Regional Surface Transportation Block Grant • Annual Allocation of Funds for Projects (Road, Bike, Pedestrian Improvements
• Other Funds Under SCLTC’s Jurisdiction
• Local Transportation Funds
• Carbon Reduction Program (*NEW) • Transit Funding Sources • State of Good Repair • Low Carbon Transit Operations Program • State Transit Assistance
• SB125 (NEW) • Regional Transportation Improvement Program 3 4
2/5/2024
3 Regional Transportation Improvement Program
(RTIP) • RTIP
• Program primarily funds streets/roads projects. • Projects included must be nominated by local agency. • SCLTC Prepares Program • RTIP each odd numbered year. • CTC adopts the State Transportation Improvement Program (STIP) each even numbered year. • SCLTC adopted and submitted the 2024 RTIP in December 2023. • 2024 RTIP • $ 6,802 million target • Project submissions totaled $ 20+ million Regional Transportation
Improvement Program
• Fort Jones projects include:

Existing: • Bower, Cowan, and Butte Streets, Reconstruction • Bridge Street Rehabilitation
New Project: • Allison Street Rehabilitation
5 6
2/5/2024
4 Siskiyou
County
Pavement
Management
System
• StreetSaver includes a Pavement Condition Index (PCI) rating for each segment of paved roadway. • Consultant initially hired in 2015 with subsequent updates conducted in 2017 and 2019. • SCLTC recently awarded 3-year contract (2023~2026). • Update Schedule:

Agency Last Update Next Update
Fort Jones 2018 2026
7 8
2/5/2024
5 Pavement Management System
Systemwide – Entire Region
9 10
2/5/2024
6 • Project team: • Siskiyou County Local Transportation Commission (SCLTC) • Alta Planning + Design, Inc., • Siskiyou Outdoor Recreation Alliance (SORA) • Goal: Prepare a countywide Active Transportation Plan (ATP) by identifying and prioritizing active transportation infrastructure projects, programs, and policies to meet the needs of the community. The ATP will focus on identifying opportunities to improve pedestrian and bicycle infrastructure, such as crosswalks, bike paths, and sidewalks. • Dates: Winter 2023 through spring 2025 • Funding: Grant from the California Transportation Commission’s Active Transportation Program Project Summary
Siskiyou ATP Project Timeline
Fall Spring Summer
2023 2024
Fall Spring
2025
Winter Winter
Siskiyou County
Transportation Commission Meeting
Community
Open House
Listen and Learn
Information gathering, project promotion,
and engagement  Transportation Data Collection and Plan Review  Vision and Goals  Community Survey  Open House
 Council Presentations Align and Refine
Develop active transportation project recommendations
and incorporate community feedback.  Develop Network and Project Recommendations  Refine Goals and Objectives  Field work and Community Walk Audits  Open House  Attend Community Events  Coordinate with school districts Share and Review Prepare Draft and Final Active Transportation Plan
 Project Prioritization Funding
 Implementation Strategy  Open House
 Attend Community Events  Draft Final Active Transportation Plan Phase 1 Phase 2 Phase 3 11 12
2/5/2024
7 • Technical Advisory Committee (TAC) • Community opinion survey • Open houses at project milestones
• Coordination meetings with key partners such as
school districts, local agencies, community-based
groups. • Walk audits
• Project promotion with webpage and social media
• Mobile outreach at 8 community events throughout
the County
Engagement Strategies
The following outreach strategies will be conducted to inform the public about the project and address their transportation needs in the plan. All public materials will be available in English and Spanish. ** Week of April 29th through May 3rd Do you have suggestions for other key partners? Tentative List of Events
Montague Balloon Fair
Butte Valley Fair
Dunsmuir Railroad Days
Mount Shasta July Fourth
McCloud Mushroom Festival
Weed Carnevale
Yreka Gold Rush Days
Scott Valley - Rodeo
13 14
2/5/2024
8 • Existing conditions analysis draft expected later this month. • Please share existing data, planned projects, or policies related to active transportation! • Help us promote the survey! • Printed copies of survey are being provided to each city hall. • First open house and walk audits coming in April • Project Page:
https://www.co.siskiyou.ca.us/transportationcommission/page/regional-active-transportation-plan Next Steps
Looking
to the
Future
Regional Transportation Plan – Fall
2024
• Requires input and participation from all
local agencies.
• Roads
• Transit
• Active Transportation
• Airports
Zero Emissions
Evacuation and Preparedness Plan
* If grant is awarded.
15 16
2/5/2024
9 Questions?
Melissa Cummins
Executive Director
[email protected]
530.709.5060
Current Website:
https://www.co.siskiyou.ca.us/transportationcommission
17 Public Works Report
January 2024
Sewer
We completed the CIWQS reporting for the month of December. We are working on the annual CIWQS report due in April. Everett attended the one week driving class in Redding and then took the DMV drive test the following Wednesday. Everett received his Class A CDL license. He went and took the written exam to gain his tanker endorsement and passed. He has also received his wastewater one license on 1/10/2024. He sent in the Chief Plant Operator form to the SWRCB declaring him as the CPO for the Town of Fort Jones WWTF. We resolved an issue at the Towns wastewater flowmeter battery/ solar array/ controller, getting it back up and running. We notified a parcel owner on Bridge Street about their illegal connection to the Towns sewer system and asked them to remedy the situation. They are working towards that goal and agreed with PW assessment.

Water
The static well level was 16 feet on February 2nd, 2024. We pumped about 2.2 million gallons this month and sold about 2 million gallons. Everett did the SAFER drought report for the State. If anyone is interested I can provide the drought report for review. We performed a cross connection inspection on a parcel on Bridge Street with no potential cross connection found. We are still having some issues with the tank and the well when it is raining. We will be working on the annual EAR report in February. We solicited bids for a new VFD and sensor for the well. We provided some information to the County for their groundwater sustainability plan. We reviewed the Towns water testing schedule and found that we need to test for antimony, gross alpha particle decay and radium by March. We contacted Pace labs and made arrangements for them to test for these particles. We took water samples at the well and sent them in to have them tested for the 25 PFAS forever chemicals. I am pleased to report that there was no detectable level of any of the 25 PFAS chemicals in The Towns water supply. We read all of the meters and entered all of the information into the Towns billing software. We responded to a few shut off/on calls during normal business hours.

Roads
We met with Code enforcement and Mountain Crest Gardens to discuss the Towns easements through the parcels. Mountain Crest agrees to keep 14 feet open for fire trucks, and to not put any permanent structures over the top of the existing easements. In other news, a large pine tree became uprooted and fell over the access road to the water tanks. We cut up the large pine tree to clear the Towns easement going up the water tanks. We changed the oil and checked the fluid levels/ topped off all of the fluids on both the work trucks. We greased the backhoe, dump truck and John Deere tractor. We ordered a replacement fuel strainer bowl for the John Deere. We filled in a sinkhole on Dale Street. We got the windshield in the F-250 fixed.

Parks
We switched out an old outside light at Town Hall with a new one. We replaced all the bulbs in the Town Hall office with brighter bulbs. We took out all of the trash from the parks weekly. We are continuously cleaning out the shop, removing old items consolidating like items etcetera. We poisoned the gofers at Walker Fields twice throughout the month. We changed the air filter at Town Hall library.

The Town of Fort Jones ___________________________________________________________________________ 1 FEBRUARY 2024 Report
Town Administrator/Clerk
Town Finance:

Cherie, the Accounting Clerk has completed the financial reconciliation of the CDBG accounts and has started to work with individual loan holders to ensure both the Town and the loan holder have as complete of records as possible. As the process begins to finalize we will be working with the accountants to bring all the accounts and documents in order for the Auditor. This may include brining items for Council approval.

Work is now pivoting to general accounting practices. Cherie has started the deposit reconciliation for all the Town’s accounts. This is the first step in reconciling the Towns accounts, and a major component of audit work. After the current year deposits are reconciled, we will work to reconcile disbursements and interfund transfers. Once we are current for this year, we will maintain reconciliation processes going forward and work on prior years.

Utilities:

Carolin continues to work on the clean up of the UB Max system. We are in the process of linking property owners/landlords to accounts and then creating new accounts for tenants. This is a much needed step in managing the billing process for utilities.

I continue to work on the services agreement forms. This work is tied back to the general fee schedule that was discussed at the special meeting.

General Office:

Carolin has worked very hard to bring the Town’s event calendar live on the Town’s website. This will be an interactive feature for residents, enabling them to see events, and in the near future, book events online. This is a work in progress and we will provide updates on the website as the features become live.

I am working on developing Standard Operating Procedures for various aspects of Town operations ranging from fiscal processes to processes for the public to utilize for town services. These written processes will increase the efficiency as well as consistency.

Ft. Jones Police Chief’s Monthly Report
January 2024
Happy new year everyone. This year has started off well and with the continuation of projects and extended court cases being adjudicated after years of work it appears we will continue to make great progress. Several of these cases have been investigated and worked on for several years, so when cases finally conclude, and we see a positive result for the victims and community, it makes it all worth it. As you will see below, we have continued our high calls for service, but with a slowdown of written cases. In my experience, when you see a reduction in written cases it is because of the continued presents and determination of officers in bringing a certain standard to the community. While we have only been providing law enforcement services to town for 4 years now, along with fire and ambulance services, it has shown with the progress made, that everyone has come accustomed to and has the expectations of a high quality public safety standard. It is our continued goal to make the town of Ft. Jones one of the safest places to live in the country.

Traffic- Along with weather related issues, officers continue to patrol problematic areas of town as a priority to reduce traffic violations and keep our streets safe for all, especially pedestrians. Several crosswalk stings have been executed in the attempt to catch violators unwilling to stop for pedestrians crossing the road. Numerous citations have been issued and one case was pulled involving a near miss and the driver leaving the scene. It is apparent we need to introduce some kind of change in signage to Main Street in order to provide additional safety to our streets. The cal-trans project will not be completed for several years so an interim solution will be necessary. I will be working with City Manager Stanshaw on a couple of ideas I believe will provide safety to our streets without compromising the budget.

Schools- We have now completed 100 days of the school year, which means we are on the downhill side.

We continue to work very closely with the district in the attempt to bring safety to our schools and youth. This year we have made progress is several areas of school safety improvements and look forward to many more. Our school administration has come accustomed to calling us immediately when a situation arises, giving us the ability to handle a problem before it evolves into a major issue. We also continue to develop a school resource officer program to hopefully be implemented into our district soon.

Animal Control- We continue to see several animal control issues a month with many of them involving the same owners and animals. While we have written numerous citations and incarcerated several dogs, it appears providing adjudication with an in-house hearing board will provide more accountability and a better outcome, especially when holding the property owner accountable. Many of these owners are absentee and don’t really care about the problems we deal with on a daily basis. Like many cases, people won’t really take it seriously until they are hit in the pocketbook.

Reports/Cases- As of this date we have approximately 10 written cases for the year. Again, these cases reflect an actual written case with them being sent to other departments such as the District Attorney’s Office. This does not reflect calls for service. These cases also include abatement cases. Several of these ordinance cases have been active and we will be hopefully closing out shortly. As with any of the abatement issues we are always looking towards voluntary compliance. These are also all civil issues not criminal so the time a case remains open can be long periods often over a year. As our major abatement cases continue to see progress and closure we now have the experience and knowledge of what has been working and what has not. As mentioned at the last meeting the implementation of an in house hearing process will help the town not only enforce but hold violators more accountable. With written cases also comes the continued investigation and court process which adds sometimes 100’s of hours to one case. It’s part of law enforcement and we are blessed to have the high quality of officers we do.

Calls for Service- Our calls for service for the month continue to be at a high volume as you can see in the attached stat report. These calls include our assistance to the fire department as well as the ambulance service. We have also been assisting allied agencies on a regular basis including regular calls for service and the implementation of search warrants. PAL events have also taken many hours Tuesday through Saturday which throws a curve ball into our daily activities. Time management has become very important as we transition to new officers and priorities of the town.

Code Enforcement- Enforcement continues to be on the forefront and we continue to have positive results and cooperation from those involved. The last day of transition for the motel was completed on the 3rd of February so the new owners now have complete control. We look forward to the work they will be performing in cleaning up the area. The follow-up has shown to take much of our time, however with the results we are seeing makes it well worth it. I have been very happy with the results of our ordinances, and it continues to be one other agencies are looking to in the attempt to create ordinances of their own. Again, as always, a big thank you to Mercedes for the major task of overhauling and implementation of the Town’s Ordinances. With good ordinances comes the availability to uphold the town’s regulations and help our town head in a positive sustaining direction. We now have had enough time to see the positive changes it brought to our town, like the motel. We hope to not only see the motel cleaned up but become additional positive growth to town.

PAL- We will be beginning our basketball season for 2024 in February along with preparing for the upcoming wrestling and swim season. The swim season will run through the summer with practice being Monday through Friday with competitions occurring over the weekends. PAL has been updating policy and procedures while hoping to provide stipends to most coaches. PAL is based on volunteers running the programs and while being very successful in providing all the programs we do, it would be nice to provide something to coaches for their continued hard work.

Training- All Officer and I have been attending trainings including our mandated perishable skills classes.

January 1st marks the last year of a two year time frame to get these trainings completed. The COS ADJ program continues to make these much-needed trainings available and free to local agencies. Any other advanced officer training we utilize through post are reimbursable making the attendance obtainable for our small town officers.

Our new Officers, once officially hired will begin their 16 week field training program, bringing additional coverage to town. It will be exciting to be back to full staff and operating at full capacity. This will provide all officers the ability to take vacation and limit on call status to defray the burn out of law enforcement.

Reserves- Currently we have three reserves on the roster. Each of these reserves is putting in the required time and have been a great asset to the department. We as a community are blessed to have these individuals willing to put their lives on the line and ask for nothing in return including pay.

As mentioned before we have an open door policy and look forward to city staff, council, and our community visiting us. You are our eyes and ears out there as we can’t be everywhere at once. We rely on your help to be able to provide the best service possible to our community. Please come in and visit, share what you are experiencing, and if able come out on a ride along with an officer. We are all on the same team and we enjoy working together to solve our community’s needs.

SISKIYOU COUNTY CFS EVENT LIST REPORT

SHERIFF'S OFFICE
Agency = %,
CFS Report Date = 01/01/2024 to 02/07/2024,
Primary Unit = ETNA%,
Response Area = 5A

CFS EVENT LIST SEARCH

CFS EVENT LIST SEARCH RESULTS
YREKA, CA 96097
(530) 841-2900
305 BUTTE ST
01/03/2024 18:41 2401030047 PTRL 12425 N MAIN ST
01/04/2024 16:51 2401040039 5240001 FND 12137 N MAIN ST 01/07/2024 00:49 2401070004 DP 12519 MARBLE VIEW AVE
01/08/2024 10:24 2401080012 WI 12315 MAIN ST
01/10/2024 08:17 2401100004 VEH STOP 11307 MAIN ST
01/10/2024 08:31 2401100005 VEH STOP 11300 N HWY 3
01/10/2024 08:44 2401100007 VEH STOP 0000 MAIN ST
01/10/2024 11:38 2401100022 FLP 12315 MAIN ST
01/11/2024 19:31 2401110051 TRSP 322 SCOTT RIVER RD .
01/11/2024 19:33 2401110052 5240003 MP DIGGLES ST/NEWTON ST 01/15/2024 11:35 2401150006 CHAB 00 BRIDGE ST
01/16/2024 15:57 2401160025 5240005 IDTFT 11906 MAIN ST 01/17/2024 00:22 2401170001 5240006 MH 11954 MAIN ST
01/18/2024 16:46 2401180049 DV 400 HIGH ST
01/19/2024 11:21 2401190020 5240007 ANIMAL 12709 MAIN ST 01/19/2024 15:47 2401190035 FLP 12049 MAIN ST
01/19/2024 15:52 2401190036 5240008 CHAB 12061 MAIN ST
01/20/2024 16:00 2401200025 VEH STOP MAIN ST/ALLISON WAY 01/20/2024 16:34 2401200029 VEH STOP MAIN ST/ALLISON WAY 01/22/2024 13:02 2401220019 VEH STOP 11300 N HWY 3
01/22/2024 14:26 2401220027 5240009 CHAB 1101 BUTTE ST 4 01/23/2024 11:25 2401230022 VEH STOP ALLISON WAY/MAIN ST 01/23/2024 20:34 2401230046 ANIMAL 113 BUTTE ST
01/27/2024 08:09 2401270006 DP 321 SCOTT RIVER RD
01/28/2024 07:26 2401280003 ANIMAL 113 BUTTE ST
01/28/2024 12:08 2401280011 MH 209 CARLOCK ST
01/30/2024 18:01 2401300052 FLP 101 BUTTE ST
01/31/2024 07:00 2401310007 MMIS 11907 DIGGLES ST
02/01/2024 15:38 2402010040 ATC 12425 N MAIN ST

TIME CREATED EVENT NUMBER CASE NUMBER CALL TYPE LOCATION APT FINAL TYPE RMS-168 v1.5 PRINTED: 2/7/2024 10:28:41 AM BY: 3945 FOR OFFICIAL USE ONLY PAGE 1 of 2 02/01/2024 19:27 2402010051 VEH STOP 11300 N HWY 3
02/02/2024 12:13 2402020032 VEH STOP MAIN ST/ALLISON WAY 02/06/2024 20:27 2402060045 PTRL 11954 MAIN ST
02/07/2024 09:19 2402070008 NCRM 11219 N HWY 3 C
TOTAL CALLS: 33

TIME CREATED EVENT NUMBER CASE NUMBER CALL TYPE LOCATION APT FINAL TYPE RMS-168 v1.5 PRINTED: 2/7/2024 10:28:41 AM BY: 3945 FOR OFFICIAL USE ONLY PAGE 2 of 2

To City Council,
The Fire Department responded to 36 calls for service in the month of January. Members participated in 20 hours of scheduled training and numerous hours of online and out of area training.

January 2024 Calls
We received the SCBAs purchased off the FEMA grant. The departments involved with the grant have all taken possession of their SCBAs and the 8 received by Fort Jones have been placed into service.

We are working on two more FEMA grants. One to finish acquiring the rest of the needed SCBAs to replace all of the old ones and one to pursue replacing hose and nozzles. Currently much of our hose is well beyond the NFPA standard of 10 years and although currently works we are starting to see some issues with it that is indicative of needed replacement in the near future. This will also be a regional grant with Etna and Scott Valley to get us all on a common hose and nozzle package for operational efficiency on incidents.

E-1311 is back in service from the Medford shop where it received annual maintenance and had some needed repairs done. E-1310 replaced for an overdue annual and should be back by the end of next week.

Call Type City Limits Out of City
MEDICAL AID 8 13
PUBLIC ASSIST 2 5
TRAFFIC ACCIDENT 0 3
FLUE FIRE 1 0
FALSE ALARM 1 1
TRAILER FIRE 0 1
AGENCY ASSIST 1 0
Total 13 23
Chief Joseph Hess
Po Box 597
31 Newton Street
Fort Jones CA, 96032
Station Phone (530)468-2261
E-Mail- [email protected]
Fort Jones Fire Department

To City Council,
2023 was as eventful year for the Fort Jones Fire department. We responded to 452 calls with a total of 1037 individual responses. Weekly department training consumed over 1500-man hours not including a driver/operator course, annual wildland refresher and various other outside trainings that our volunteers attended.

Call Type Fort Jones Scott Valley Etna Out of Area
2023 Calls
Average Response Time 3.75 Min 14.5 Min 11.25 Min 67 Min Structure Fires 3 1
Flue Fires 2 3 4
Vehicle Fires 3
Wildland Fires 12 2
Propane/gas Fire 2
All Other Fires 1 3
EMS 96 183 15
Vehicle Accidents 1 11
Powerline/Electrical 1 4
Public Assist 13 34
Agency Assist 3 1
False Alarm 9 13 1
Alarm Malfunction 5 1
Cancelled 2 19 3 1
Total 135 289 25 3
Chief Joseph Hess
Po Box 597
31 Newton Street
Fort Jones CA, 96032
Station Phone (530)468-2261
E-Mail- [email protected]
Fort Jones Fire Department
Fort Jones Town Council
Special Meeting
January 26, 2024

CERTIFICATION OF POSTING AGENDA
I, Joshua Stanshaw, Town Administrator and Clerk, for the Town of Fort Jones, hereby certify that the agenda for the January 26, 2024 regular meeting of the Town Council was posted at the Town Hall, near the door of the Town Council Chambers, Ray’s Food Place, outside Ace Hardware, on the front window of the Fort Jones Post Office and on the Town’s website www.fortjonesca.org on January 25,2024.

I declare under the penalty of perjury that the forgoing is true and correct.

Joshua Stanshaw, Town Administrator and Clerk
ROLL CALL:

The special meeting of the Fort Jones Town Council was called to order in person by Mayor Mercedes Garcia at 5:30 p.m. In addition to the mayor, councilmembers present were Kathye Banks, Mark Eayrs, Julia Collie-Mason, and Alexander LaRiviere.

Staff present: Joshua Stanshaw, Town Administrator/Clerk.

PLEDGE OF ALLEGIANCE: Led by Mayor Garcia

PUBLIC COMMENTS:

There were no public comment on the agenda items.

ADJOURN TO CLOSED SESSION:

Adjourned to Closed Session at 5:33 PM
CLOSED SESSION:

1. Public Employee Performance Evaluation §54957
a. Fire Chief
b. Accounting Clerk
RETURN TO OPENS SESSION:

Return to Open Session at 6:45 PM

REPORT ON CLOSED SESSION

2. The only reportable action in Closed Session was direction given to staff.

DISCUSSION / REPORTS: ACTION ITEMS:

Under Civil Code § 49630(d) agenda item 4. Appointment of Town Treasurer was added by unanimous vote.

3. Review of Fee Schedule
Discussion: Town Administrator & Clerk, Joshua, brought forward a copy of a master fee schedule for review and direction by Council. The need for a review of Town Ordinances and Resolutions was discussed. Council gave direction to the Town Administrator to review existing Town Ordinances and Resolutions, as well as research requirements for

4. Appointment of Town Treasurer
Discussion: Town Administrator brought requested this addition to the agenda to appoint a treasurer for the Town of Fort Jones. This position is a requirement of California General Law Cities, and is further needed to fully execute bank signer document. Historically the position has been appointed to the incumbent Accounting Clerk.

The current Accounting Clerk, Cherie Stephen had agreed to accept the appointment if so appointed by Council.

Motion: Council Member Ayers made the motion to appoint Cherie Stephen as Treasurer for the Town of Fort Jones.

Second: La Riviere
Ayes: M. Garcia, K. Banks, M. Eayrs, J. Collie-Mason, A. LaRiviere Nays: None
Motion: Passes
STAFF COMMENTS:

Town Administrator and Clerk, Joshua Stanshaw, thanked the Council and was relieved the week was over. It has been challenging in keeping up with shifting high priority projects of the Town.

COUNCIL COMMENTS:

K. Banks gave a report on the Recycling program within the County. Mayor Pro Tem Banks is the Town’s delegate on the County committee. The County committee has been working on a county wide grant for $600,000 for a composting/green waste project. Additionally there has been discussion on installing automated recycling machines at Rain Rock Casino.

ADJOURNMENT:

The meeting was adjourned at 7:08 p.m. The next regular town council meeting is scheduled to be held on February 12, 2024 at 7:00 p.m.

Attest:
_________________________________________
Joshua Stanshaw, Town Administrator/Clerk
Approved:
_________________________________________
Mercedes Garcia, Mayor
2:06 PM
02/09/24
Accrual Basis
Type Date Num Name Memo Split Amount
02-810025 - GF
Bill Pmt -Check 01/03/2024 26559
E&S Engineers
and Surveyors
Dec Planning
Dept # 4333 2000 - AP -500.00
Bill Pmt -Check 01/03/2024 26560
Everett Hulquist
*
Travel and fee
for Class A
license drug test 2000 - AP -71.09
Bill Pmt -Check 01/03/2024 26561
Fort Jones Ace
Hardware
Dec 2023
statement Acct
112265 2000 - AP -324.34
Bill Pmt -Check 01/03/2024 26562
Fort Jones
Lumber
5010: 297197
& 297286 2000 - AP -698.23
Bill Pmt -Check 01/03/2024 26563
Gold Nugget
Printing
Dec 2023
Newsletter 2000 - AP -385.37
Bill Pmt -Check 01/03/2024 26564
Golden State
Risk
Management
Authority EB-001371 2000 - AP -1,796.00
Bill Pmt -Check 01/03/2024 26565
Jiffy's Truck
School, LLC.

Truck School
fee and truck
rental for
Everett 2000 - AP -3,995.00
Bill Pmt -Check 01/03/2024 26566
Mt. Shasta
Spring Water Acct 136371 2000 - AP -71.45
Bill Pmt -Check 01/03/2024 26567 Quad-B Systems Invoice 10243 2000 - AP -1,547.32 Bill Pmt -Check 01/03/2024 26568
Scott River
Pump 23-58958 2000 - AP -240.00
Bill Pmt -Check 01/03/2024 26569
Suburban
Propane
1638-042614
for 121323 2000 - AP -726.11
Bill Pmt -Check 01/03/2024 26570 SWRCB
Drinking Water
annual fees 2000 - AP -1,125.98
Bill Pmt -Check 01/03/2024 26571
Us Bank
Corporate
Payment
Systems
statement
date12.15.23,
acct #
4866914555516
423 2000 - AP -2,570.36
Bill Pmt -Check 01/03/2024 26572
Valley Pacific
Petroleum
Services
Account:

C302016 ;12-15-
2023 2000 - AP -978.84
Bill Pmt -Check 01/03/2024 26573 Valley Tire
Invoice number
55487 2000 - AP -177.84
Paycheck 01/05/2024 26574
Andrew,
Juliusson -SPLIT- -267.81
Paycheck 01/05/2024 26575 Arrwood, Teresa -SPLIT- -51.72 Paycheck 01/05/2024 26576 Barnes, David -SPLIT- -72.03
Paycheck 01/05/2024 26577 Buker*, Breanna -SPLIT- -55.41

Page 1 of 6 ends

2:06 PM
02/09/24
Accrual Basis
Type Date Num Name Memo Split Amount
Paycheck 01/05/2024 26578 Font*, Ron -SPLIT- -874.56
Paycheck 01/05/2024 26579

GEPFORD,
NICHOLAS A -SPLIT- -117.29
Paycheck 01/05/2024 26580
Hess*, Samantha
F -SPLIT- -69.26
Paycheck 01/05/2024 26582

KWASNIKOW,
VICTOR A -SPLIT- -45.25
Paycheck 01/05/2024 26583 Schott*, Dawn -SPLIT- -308.45 Paycheck 01/05/2024 26584
Scroggins,
Jaysen L -SPLIT- -69.26
Paycheck 01/05/2024 26585 Stebbins, Glade -SPLIT- -48.82 Paycheck 01/05/2024 26586 Varga*, Alex -SPLIT- -15.70
Paycheck 01/05/2024 26588 Wear, John -SPLIT- -19.40
Paycheck 01/05/2024 26589
Wedgley,
Shannon -SPLIT- -28.63
Paycheck 01/05/2024 26581

HOOVER,
MARK A -SPLIT- -44.32
Paycheck 01/05/2024 26587 Wailes, Dustin R -SPLIT- -15.70 Paycheck 01/05/2024 26590 Banks, Kathye J -SPLIT- -92.35 Paycheck 01/05/2024 26591 Eayrs, Mark -SPLIT- -92.35
Paycheck 01/05/2024 26592
Garcia,
Mercedes M -SPLIT- -166.23
Paycheck 01/05/2024 26593
LaRiviere,
Alexander -SPLIT- -92.35
Paycheck 01/05/2024 26594 Hess, Joseph E -SPLIT- -1,846.07 Paycheck 01/05/2024 26595
Hess, Samantha
F -SPLIT- -251.96
Paycheck 01/05/2024 26596
Hoefer, Carolin
B -SPLIT- -1,072.26
Paycheck 01/05/2024 26597
Hullquist*,
Kevin -SPLIT- -1,204.63
Paycheck 01/05/2024 26598
Hullquist,
Everett -SPLIT- -2,143.87
Paycheck 01/05/2024 26599
McFall, Celeste
J -SPLIT- -230.73
Paycheck 01/05/2024 26600 Nobles, Suzanne -SPLIT- -616.94 Paycheck 01/05/2024 26602 Stephen, Cherie I -SPLIT- -725.16 Paycheck 01/05/2024 26603
Whitworth,
Barbara A -SPLIT- -78.50
Paycheck 01/05/2024 26601
Stanshaw,
Joshua J -SPLIT- -3,012.38
Liability Check 01/05/2024
QuickBooks
Payroll Service
Created by
Payroll Service
on 01/04/2024 -SPLIT- -5,109.27

Page 2 of 6 ends

2:06 PM
02/09/24
Accrual Basis
Type Date Num Name Memo Split Amount
Bill Pmt -Check 01/05/2024 26604 Joseph Hess Travel expense 2000 - AP -189.95 Bill Pmt -Check 01/05/2024 26605 Prentice Long Dec Inv 6325 2000 - AP -786.80 Bill Pmt -Check 01/05/2024 26606 Ubeo West LLC 518853254 2000 - AP -324.88 Bill Pmt -Check 01/17/2024 26607 AT&T
FD iPads and
new phone 2000 - AP -943.89
Bill Pmt -Check 01/17/2024 26608 Derick Girven
roof leak / sheet
rock 2000 - AP -560.00
Bill Pmt -Check 01/17/2024 26609
ESO Solutions
Inc.

Emergency
Reporting for
Fire
Department 2000 - AP -850.00
Bill Pmt -Check 01/17/2024 26610 HydroKleen Invoice # 75 2000 - AP -500.00 Bill Pmt -Check 01/17/2024 26611 Pacific Power
Nov 2023
billing 2000 - AP -5,171.35
Bill Pmt -Check 01/17/2024 26612 PlaceWorks
Housing
Element 6th
cycle 2000 - AP -1,560.00
Bill Pmt -Check 01/17/2024 26613
Scott Valley
Auto Parts
Dec billing Inv
# 379842,
379849,
379884,380457,
380566 2000 - AP -206.52
Bill Pmt -Check 01/17/2024 26614
Scott Valley
Disposal
Dec billing
Acct. 350 2000 - AP -310.00
Bill Pmt -Check 01/17/2024 26615
Siskiyou County
Economic
Council
Invoice - Jan
2024 2000 - AP -416.67
Bill Pmt -Check 01/17/2024 26616
Siskiyou
Telephone Dec billing 2000 - AP -817.89
Bill Pmt -Check 01/17/2024 26617
Valley Pacific
Petroleum
Services
Account:

C302016 ;12-31-
2023 2000 - AP -536.51
Liability Check 01/17/2024
QuickBooks
Payroll Service
Created by
Payroll Service
on 01/10/2024 Federal Unemplmt -3,191.90
Bill Pmt -Check 01/18/2024 26618
Victor
Kwasnikow
Expense for
physical 2000 - AP -240.00
Bill Pmt -Check 01/18/2024 26641
ALLSTAR Fire
Equipment Inc. 2000 - AP -222,582.36
Bill Pmt -Check 01/18/2024 26643 Alex Varga
Per Diem Head
Fire 2023 2000 - AP -204.00
Bill Pmt -Check 01/18/2024 26644
Andrew
Juliusson
Per Diem Head
Fire 2023 2000 - AP -68.00

Page 3 of 6 ends

2:06 PM
02/09/24
Accrual Basis
Type Date Num Name Memo Split Amount
Bill Pmt -Check 01/18/2024 26645 Joseph Hess
Per Diem from
Head Fire 2023 2000 - AP -204.00
Bill Pmt -Check 01/18/2024 26646
Shannon
Wedgley*
Per Diem Head
Fire 2000 - AP -136.00
Paycheck 01/19/2024 26624 Hess, Joseph E -SPLIT- -12,536.31 Paycheck 01/19/2024 26626
Hoefer, Carolin
B -SPLIT- -1,070.06
Paycheck 01/19/2024 26627
Hullquist*,
Kevin -SPLIT- -1,381.58
Paycheck 01/19/2024 26642
Hullquist,
Everett -SPLIT- -2,057.44
Paycheck 01/19/2024 26629
McFall, Celeste
J -SPLIT- -274.58
Paycheck 01/19/2024 26630 Nobles, Suzanne -SPLIT- -513.73 Paycheck 01/19/2024 26635 Stephen, Cherie I -SPLIT- -492.21 Paycheck 01/19/2024 26619
Andrew,
Juliusson -SPLIT- -5,453.30
Paycheck 01/19/2024 26620 Arrwood, Teresa -SPLIT- -5,214.92 Paycheck 01/19/2024 26621 Barnes, David -SPLIT- -1,822.99 Paycheck 01/19/2024 26622
Buker, Breanna
C -SPLIT- -3,498.47
Paycheck 01/19/2024 26623 Font *, Ron -SPLIT- -1,836.45 Paycheck 01/19/2024 26625
Hess, Samantha
F -SPLIT- -10,993.07
Paycheck 01/19/2024 26631 Schott, Dawn M -SPLIT- -11,930.36 Paycheck 01/19/2024 26632
Scroggins,
Jaysen L -SPLIT- -5,263.87
Paycheck 01/19/2024 26634 Stebbins, Glade -SPLIT- -4,886.03 Paycheck 01/19/2024 26636
Varga, William
A -SPLIT- -8,647.48
Paycheck 01/19/2024 26637 Wailes, Dustin R -SPLIT- -6,508.44 Paycheck 01/19/2024 26638 Wear, John -SPLIT- -1,730.43
Paycheck 01/19/2024 26639
Wedgley,
Shannon -SPLIT- -7,296.05
Paycheck 01/19/2024 26633
Stanshaw,
Joshua J -SPLIT- -3,012.38
Paycheck 01/19/2024 26640
Whitworth,
Barbara A -SPLIT- -78.49
Liability Check 01/19/2024
QuickBooks
Payroll Service
Created by
Payroll Service
on 01/18/2024 -SPLIT- -69,119.43
Payment 01/22/2024 9628 MAD Players 1200 - AR 315.00

Page 4 of 6 ends

2:06 PM
02/09/24
Accrual Basis
Type Date Num Name Memo Split Amount
Payment 01/22/2024
10585147 &
10586574
County of
Siskiyou - WIC 1200 - AR 300.00
Payment 01/22/2024 Cal Forest 1200 - AR 150.00
Payment 01/22/2024
Julia CollieMason* 1200 - AR 30.00
Payment 01/22/2024 cash Hunt 1200 - AR 150.00
Payment 01/22/2024 0233
Backcountry
Horsemen 1200 - AR 30.00
Payment 01/22/2024 D. Lazcano 1200 - AR 150.00
Payment 01/22/2024 9092
North Zone
Fallers, Inc. 1200 - AR 400.00
Payment 01/22/2024 29043936483 Jamie Huber 1200 - AR 150.00 Payment 01/22/2024 Don Flickinger 1200 - AR 15.00
Liability Check 01/22/2024
QuickBooks
Payroll Service
Created by
Payroll Service
on 01/19/2024 -SPLIT- -218.50
Bill Pmt -Check 01/25/2024 26647
Charles W.

Pillon Inv# 4586 2000 - AP -543.75
Bill Pmt -Check 01/25/2024 26648
City of Medford
Finance
Department
Fire Dept- Fleet
Services-Nov
and Dec 2023 2000 - AP -3,236.64
Bill Pmt -Check 01/25/2024 26649 David Dunn
monthly stipend
for services in
Dec 23 and Jan
24 2000 - AP -700.00
Bill Pmt -Check 01/25/2024 26650 Dawn Schott
Reimbursement
for Costco -
Food 2000 - AP -62.45
Bill Pmt -Check 01/25/2024 26651
League of
California Cities
Inv-11714-
L1B9V8
Membership
Dues 2000 - AP -467.00
Bill Pmt -Check 01/25/2024 26652
League of
California
Cities* Inv 5277 2000 - AP -100.00
Bill Pmt -Check 01/25/2024 26653 Mark Hoover
Physical -
reimbursement 2000 - AP -240.00
Bill Pmt -Check 01/25/2024 26654
Mean Gene's
Gas
Invoice 173290
Museum 2000 - AP -416.39
Bill Pmt -Check 01/25/2024 26655
SHN Consulting
Engineers &
Geologists
Invoice 119983 -
Dec 2023 2000 - AP -2,428.42

Page 5 of 6 ends

2:06 PM
02/09/24
Accrual Basis
Type Date Num Name Memo Split Amount
Bill Pmt -Check 01/25/2024 26656
Siskiyou County
Tax Collector
Town property
tax 2nd Quarter
2023/24 2000 - AP -171.21
Bill Pmt -Check 01/25/2024 26657
Us Bank
Corporate
Payment
Systems
statement
date01.15.24,
acct #
4866914555516
423 2000 - AP -7,637.09
Bill Pmt -Check 01/25/2024 26658
Valley Pacific
Petroleum
Services
Account:

C302016 ;01-15-
2024 2000 - AP -521.60
Bill Pmt -Check 01/31/2024 26659
California Rural
Water Assn.

Jan 2024 - Jan
2025 Renewal 2000 - AP -631.00
Bill Pmt -Check 01/31/2024 26660
Fort Jones Ace
Hardware
Jan 2024
statement Acct
112265 2000 - AP -381.81
Bill Pmt -Check 01/31/2024 26661
Fort Jones
Lumber
5010: 299623,
299246, 301258 2000 - AP -91.06
Bill Pmt -Check 01/31/2024 26662
Golden State
Risk
Management
Authority
Inv
GS2313100616 2000 - AP -36,642.34
Bill Pmt -Check 01/31/2024 26663
Horne LLP dba

CA LIHWAP
pay run
12052022 2000 - AP -475.00
Bill Pmt -Check 01/31/2024 26664
PACE
Engineering
Project 2935.01
Engineering
Assistance 2000 - AP -892.50
Bill Pmt -Check 01/31/2024 26665
Suburban
Propane
1638-042614
for 011724 2000 - AP -1,284.13
Bill Pmt -Check 01/31/2024 26666 Valley Tire
Invoice #
55557, 55663,
55722 2000 - AP -2,864.14
Bill Pmt -Check 01/31/2024 26667
Verizon
Wireless
Cell phones
Nov and Dec
billing acct
670733444-
00001 2000 - AP -237.94
Total 02-810025 - GF -498,018.35
TOTAL -498,018.35

Page 6 of 6 ends

1:36 PM
02/09/24
Accrual Basis
Jul '23 - Jan 24 Budget $ Over Budget % of Budget
Income
1I - General Government Income
4099 - Property Taxes
Slater Fire Prop Tax 0.00 0.00 0.00 0.0%
4100 - Secured Current 65,197.95 74,666.65 -9,468.70 87.32% 4101 - Unsecured Current 4,496.13 2,333.35 2,162.78 192.69% 4102 - Unsecured Delinquent 277.36 0.00 277.36 100.0%
4106- Supp Int 19.55 0.00 19.55 100.0%
4108- Supp Del 0.00 0.00 0.00 0.0%
4507 - Homeowner Alloc 555.67 700.00 -144.33 79.38%
4508 - VLF Net 37,268.21 37,916.65 -648.44 98.29%
4512 - Off Highway Vehicle Tax 0.00 641.65 -641.65 0.0% 4514- Unsec Interest 0.00 0.00 0.00 0.0%
4516- Sup Current 2,367.16 700.00 1,667.16 338.17%
4518 - CA Fish& Game PILT 0.00 46.65 -46.65 0.0%
Total 4099 - Property Taxes 110,182.03 117,004.95 -6,822.92 94.17% 4111 - Sales Tax 172,362.51 169,166.65 3,195.86 101.89% 4214 - Land Use 529.00 87.50 441.50 604.57%
4215e - Tax Allocation - Parks 0.00 71,458.35 -71,458.35 0.0% 4216 - Franchises 7,719.30 4,491.65 3,227.65 171.86%
4218 - Business License 2,286.35 3,500.00 -1,213.65 65.32% 4301- Fees Booking 0.00 23.35 -23.35 0.0%
4302- Fees Collection Cost -6.92 -26.25 19.33 26.36%
4303 - Vehicle Fees 24.97 58.35 -33.38 42.79%
4400 - Rent 4,900.00 2,333.35 2,566.65 210.0%
4410 - Interest General Fund 2.79 0.00 2.79 100.0%
4504 - Motor Vehicle in Lieu 0.00 0.00 0.00 0.0%
4730 - Miscellaneous 12.10 17.50 -5.40 69.14%
Transfer In - Admin 0.00 237,860.60 -237,860.60 0.0%
Transfer Out - Tax Allocation 0.00 285,833.35 -285,833.35 0.0% 1I - General Government Income - Other 61,967.61 0.00 61,967.61 100.0% Total 1I - General Government Income 359,979.74 891,809.35 -531,829.61 40.37% 2I - Public Safety Income
2a - Law Enforcement
4111- Growth Alloc 413.60 0.00 413.60 100.0%
4112 - COPS Allocation 138,059.64 58,333.35 79,726.29 236.67% 4115 - 17-18 Growth Allocation 0.00 29,166.65 -29,166.65 0.0% 4116 - Prop172 1,815.95 729.15 1,086.80 249.05%
4117 - Tax Allocation - Law Enf 0.00 42,875.00 -42,875.00 0.0% Animal Control
4230 - Dog Licenses 60.00 350.00 -290.00 17.14%
Total Animal Control 60.00 350.00 -290.00 17.14%
2a - Law Enforcement - Other 350.23
Total 2a - Law Enforcement 140,699.42 131,454.15 9,245.27 107.03% 2b - Fire Protection
4740 - Fire Dept. 7,770.83 1,400.00 6,370.83 555.06%
4741 - Tax Allocation - Fire 0.00 71,458.35 -71,458.35 0.0% 4750 - Strike Team Income 6,072.64 204,166.65 -198,094.01 2.97%

Page 1 of 8 ends

1:36 PM
02/09/24
Accrual Basis
Jul '23 - Jan 24 Budget $ Over Budget % of Budget
Total 2b - Fire Protection 13,843.47 277,025.00 -263,181.53 5.0% Total 2I - Public Safety Income 154,542.89 408,479.15 -253,936.26 37.83% 3I - Public Works Income
3a - Streets Income
4499 - Gas Tax 2103 2,915.39 2,916.65 -1.26 99.96%
4500 - Gas Tax 2106 3,429.98 3,500.00 -70.02 98.0%
4501 - Gas Tax 2107 2,456.27 2,333.35 122.92 105.27%
4502 - Gas Tax 2107.5 1,000.00 583.35 416.65 171.42%
4503 - Gas Tax 2105 1,783.28 2,333.35 -550.07 76.43%
4530 - Local Transportation 2,159.08 2,333.35 -174.27 92.53% 4534-Prop 42 TCRF 0.00 466.65 -466.65 0.0%
4538-Vehicle License Fee 0.00 233.35 -233.35 0.0%
4540 - Tax Allocation - Roads 9,744.59 42,875.00 -33,130.41 22.73% SB1 2,714.02 4,083.35 -1,369.33 66.47%
Total 3a - Streets Income 26,202.61 61,658.40 -35,455.79 42.5% 3b - Sewer Income
4210 - Tax Allocation - Sewer 0.00 42,875.00 -42,875.00 0.0% 4212 - Sewer Revenue 89,708.17 42,000.00 47,708.17 213.59% 4213 - Connections & Fees 0.00 291.65 -291.65 0.0%
3b - Sewer Income - Other 276.41 0.00 276.41 100.0%
Total 3b - Sewer Income 89,984.58 85,166.65 4,817.93 105.66% 3c - Water Income
4810 - Water Revenue 89,851.95 81,666.65 8,185.30 110.02% 4812 - Bulk Water Sales 0.00 0.00 0.00 0.0%
4815 - Tax Allocation - Water 0.00 14,291.65 -14,291.65 0.0% 4820 - Water Interest 0.00 0.00 0.00 0.0%
4830 - Water Connections 0.00 175.00 -175.00 0.0%
4835 - Material Reimbursement 22.00
4840 - Gretchen Acres Assess 4,065.55 1,750.00 2,315.55 232.32% 3c - Water Income - Other 0.00 0.00 0.00 0.0%
Total 3c - Water Income 93,939.50 97,883.30 -3,943.80 95.97% 3I - Public Works Income - Other 100.00
Total 3I - Public Works Income 210,226.69 244,708.35 -34,481.66 85.91% 5I - American Rescue Plan Act
4915 - ARPA Income 0.00 0.00 0.00 0.0%
Total 5I - American Rescue Plan Act 0.00 0.00 0.00 0.0% 4900 - CBDG Interest
MI Bank/LAIF Interest 0.00 0.00 0.00 0.0%
4900 - CBDG Interest - Other 11,353.52 0.00 11,353.52 100.0% Total 4900 - CBDG Interest 11,353.52 0.00 11,353.52 100.0% 4901 - SCORE Reimbursement 0.00 0.00 0.00 0.0%
4903 - Library Reimbursement 8,163.98 4,958.35 3,205.63 164.65% 4904 - SWRCB Reimbursemernt 0.00 0.00 0.00 0.0%
4911 Coronavirus Relief Fund 0.00 0.00 0.00 0.0%
4950-Housing Interest 0.00 0.00 0.00 0.0%
Housing Interest 3,282.47 0.00 3,282.47 100.0%
Total Income 747,549.29 1,549,955.20 -802,405.91 48.23%

Page 2 of 8 ends

1:36 PM
02/09/24
Accrual Basis
Jul '23 - Jan 24 Budget $ Over Budget % of Budget
Gross Profit 747,549.29 1,549,955.20 -802,405.91 48.23% Expense
1E- General Government Expense
2285 - IT Services 10,232.57 7,583.35 2,649.22 134.94%
5100- Council/Election 2,545.37 2,333.35 212.02 109.09% 5110- Mayor Payroll 1,080.00 1,260.00 -180.00 85.71%
5210- Clerk Payroll 2,704.24 2,100.00 604.24 128.77%
5220- Supp\USPO\Petty 7,175.18 2,333.35 4,841.83 307.51% 5400 - Professional Fees
5401 - Legal Fees 7,807.66 20,787.10 -12,979.44 37.56%
5402 - Accounting Fees 4,449.43 6,416.65 -1,967.22 69.34% 5403 - Consulting Fees 81,483.75 43,750.00 37,733.75 186.25% 5404 - Engineering Fees - Annex 0.00 18,375.00 -18,375.00 0.0% 5405 - Reimbursed Expenses 0.00 0.00 0.00 0.0%
5400 - Professional Fees - Other 1,500.00 1,750.00 -250.00 85.71% Total 5400 - Professional Fees 95,240.84 91,078.75 4,162.09 104.57% 5500- Planning
5502 - City Promotion 0.00 5,833.35 -5,833.35 0.0%
5501 - Economic Development 3,750.03 3,966.65 -216.62 94.54% 5500- Planning - Other 14,583.05 291.65 14,291.40 5,000.19% Total 5500- Planning 18,333.08 10,091.65 8,241.43 181.67% 5550- Library Payroll 7,320.00 4,900.00 2,420.00 149.39% 5555 - Admin Payroll 15,247.51 62,277.85 -47,030.34 24.48% 5600- Misc. 0.00 233.35 -233.35 0.0%
5700- Publication 0.00 291.65 -291.65 0.0%
5705 - Dues and Subscriptions 1,618.39 583.35 1,035.04 277.43% 6205- Health Insurance 2,675.20 9,916.65 -7,241.45 26.98% 6300- Insurance
6204- Workers Compensation 10,505.67 6,358.35 4,147.32 165.23% 6303- Liability Insurance 37,489.39 2,702.60 34,786.79 1,387.16% 6304 -Property Insurance 0.00 1,180.10 -1,180.10 0.0%
6305 - Crime Incurance 8.01 87.50 -79.49 9.15%
6300- Insurance - Other 0.00 933.35 -933.35 0.0%
Total 6300- Insurance 48,003.07 11,261.90 36,741.17 426.24% 6301- Insurance Expense 0.00 145.85 -145.85 0.0%
6400- Property Tax 342.42 560.00 -217.58 61.15%
6406- 98 Bank Charge 10.00 0.00 10.00 100.0%
9150-City Hall Expenses
1-012 - City Hall Power 2,450.35 2,829.15 -378.80 86.61% 133000- City Hall water 224.30 175.00 49.30 128.17%
2281- City Hall Phone 0.00 1,166.65 -1,166.65 0.0%
6601-Library Expense 0.00 291.65 -291.65 0.0%
9154 - Disposal 2 yd Bin 930.00 1,750.00 -820.00 53.14% 9155 - Equipment Finance 2,208.36 2,100.00 108.36 105.16% 9150-City Hall Expenses - Other 3,464.06 0.00 3,464.06 100.0% Total 9150-City Hall Expenses 9,277.07 8,312.45 964.62 111.61% 9152- Propane 0.00 7,000.00 -7,000.00 0.0%
1E- General Government Expense - Other 660.23 0.00 660.23 100.0%

Page 3 of 8 ends

1:36 PM
02/09/24
Accrual Basis
Jul '23 - Jan 24 Budget $ Over Budget % of Budget
Total 1E- General Government Expense 222,465.17 222,263.50 201.67 100.09% 2E- Public Safety Expense
2EA- Law Enforcement Expense
7120 - Admin Allocation - Law E 0.00 23,786.00 -23,786.00 0.0% 7125 - Law Enforcement Services 111,578.00 86,949.35 24,628.65 128.33% 7135- Police Maintenance 0.00 4,666.65 -4,666.65 0.0%
7145- Dispatch 0.00 5,979.15 -5,979.15 0.0%
7180 - Law Enforcement - Other 0.00 2,916.65 -2,916.65 0.0% 7181 - Law Enforcement Phones 1,281.38 1,400.00 -118.62 91.53% Animal Control
7930- Animal Control 200.00 291.65 -91.65 68.58%
Total Animal Control 200.00 291.65 -91.65 68.58%
2EA- Law Enforcement Expense - Other 0.00 0.00 0.00 0.0% Total 2EA- Law Enforcement Expense 113,059.38 125,989.45 -12,930.07 89.74% 2EB- Fire Department Expense
7515 - FD Sleeper Grocery 1,236.31 0.00 1,236.31 100.0% 7532 - FF Training 0.00 875.00 -875.00 0.0%
Crime Insurance 13.68 0.00 13.68 100.0%
7550 - Misc Expense _ Fire Dept 679.08 175.00 504.08 388.05% 6310- Property Insurance 170.81 933.35 -762.54 18.3%
7500 - Admin Allocation - Fire 0.00 59,465.00 -59,465.00 0.0% 7505 - Liability Insurance 924.03 3,150.00 -2,225.97 29.33% 7506 - Work Comp Insurance 1,531.75 11,666.65 -10,134.90 13.13% 7507 - Auto Insurance 1,367.29 9,333.35 -7,966.06 14.65% 7510- Fire Dept Payroll 1,105.46 8,750.00 -7,644.54 12.63% 7511- Firefighter Physicals 240.00 58.35 181.65 411.31% 7512 - Live Scan 0.00 116.65 -116.65 0.0%
7513 - Calls & Meetings 9,526.50 5,250.00 4,276.50 181.46% 7520- Fire Dept Supl & Mtnce 19,520.16 13,416.65 6,103.51 145.49% 7525- Pub Safety Fuel & Oil
7527- Gas Reimbursement 93.61
7525- Pub Safety Fuel & Oil - Other 6,363.10 5,250.00 1,113.10 121.2% Total 7525- Pub Safety Fuel & Oil 6,456.71 5,250.00 1,206.71 122.99% 7540- Fire Dept. Utilities
1-001- Fire Dept. Power Bill 1,844.07 2,333.35 -489.28 79.03% 2261- Fire Dept. Phone 3,360.70 2,508.35 852.35 133.98% 2262 - Disposal 930.00 583.35 346.65 159.42%
7541- Propane 0.00 116.65 -116.65 0.0%
Total 7540- Fire Dept. Utilities 6,134.77 5,541.70 593.07 110.7% 2EB- Fire Department Expense - Other 288,851.63 0.00 288,851.63 100.0% Total 2EB- Fire Department Expense 337,758.18 123,981.70 213,776.48 272.43% 2EC - Strike Team Expenses
7514 Seasonal FF Payroll 31,400.00 30,000.00 1,400.00 104.67% Crime Insurance 13.68 0.00 13.68 100.0%
6311 - Property Insurance 165.32 0.00 165.32 100.0%
7502 - Auto Insurance 1,367.29 0.00 1,367.29 100.0%
7505b - Liability Insurance 926.03 0.00 926.03 100.0%
7506b - Workers Comp Ins 1,531.75 0.00 1,531.75 100.0%

Page 4 of 8 ends

1:36 PM
02/09/24
Accrual Basis
Jul '23 - Jan 24 Budget $ Over Budget % of Budget
7513 Fleet Maintenance - Strike 0.00 14,000.00 -14,000.00 0.0% 7515 - Strike Team Payroll 214,520.78 98,000.00 116,520.78 218.9% 7516 - Payroll Taxes
7517 - FICA 0.00 7,875.00 -7,875.00 0.0%
7518 - Medicare 0.00 1,597.15 -1,597.15 0.0%
7519 - SUI 0.00 2,625.00 -2,625.00 0.0%
Total 7516 - Payroll Taxes 0.00 12,097.15 -12,097.15 0.0% 2EC - Strike Team Expenses - Other 612.00
Total 2EC - Strike Team Expenses 250,536.85 154,097.15 96,439.70 162.58% 2E- Public Safety Expense - Other 362.45
Total 2E- Public Safety Expense 701,716.86 404,068.30 297,648.56 173.66% 3E- Public Works Expense
3EA- Streets
8505 - Clothes Allowance 0.00 14.60 -14.60 0.0%
Crime Insurance 2.17 0.00 2.17 100.0%
1-000 - Street Lights
02 HPSV Lights 271.82 350.00 -78.18 77.66%
02 HPSV Metal Lights 125.50 58.35 67.15 215.08%
10 HPSV Wood Lights 1,766.82 2,041.65 -274.83 86.54%
11 HPSV Lights 690.17 291.65 398.52 236.64%
72 HPSV Lights 5,809.86 7,000.00 -1,190.14 83.0%
Total 1-000 - Street Lights 8,664.17 9,741.65 -1,077.48 88.94% 6306- Property Insurance 0.00 233.35 -233.35 0.0%
8110 - Admin Allocation - Stree 0.00 35,679.00 -35,679.00 0.0% 8120- Street Mtnce/Utilities
1-005 - Barn Power 853.30 1,166.65 -313.35 73.14%
1-006 Barn Maintenance 0.00 0.00 0.00 0.0%
1-007 - Phone Bill 681.09 700.00 -18.91 97.3%
8121- Street Maintenance
8126- LTC 0.00 58.35 -58.35 0.0%
8127- STIP Project - Consulting 0.00 0.00 0.00 0.0%
8121- Street Maintenance - Other 200.00 0.00 200.00 100.0% Total 8121- Street Maintenance 200.00 58.35 141.65 342.76% 8120- Street Mtnce/Utilities - Other 0.00 0.00 0.00 0.0% Total 8120- Street Mtnce/Utilities 1,734.39 1,925.00 -190.61 90.1% 8130- Equipment Maintenance
8131- Fuel & Oil 0.00 1,166.65 -1,166.65 0.0%
8132- Repairs 0.00 1,166.65 -1,166.65 0.0%
8133- Parts & Supplies 1,385.74 291.65 1,094.09 475.14% 8135- Roads 0.00 583.35 -583.35 0.0%
Total 8130- Equipment Maintenance 1,385.74 3,208.30 -1,822.56 43.19% 8136 -Auto Insurance 0.00 350.00 -350.00 0.0%
8137- Mobile Equip 38.41 0.00 38.41 100.0%
8199- Road Payroll 10,795.12 6,218.35 4,576.77 173.6%
8200- Major Street Const.
8245 - STIP 0.00 0.00 0.00 0.0%
8200- Major Street Const. - Other 0.00 0.00 0.00 0.0%

Page 5 of 8 ends

1:36 PM
02/09/24
Accrual Basis
Jul '23 - Jan 24 Budget $ Over Budget % of Budget
Total 8200- Major Street Const. 0.00 0.00 0.00 0.0%
8250 - Street Engineering 0.00 583.35 -583.35 0.0%
8300- Secondary Street Const. 24,733.13
8509 - Liability Insurance 92.21 466.65 -374.44 19.76%
8511 - Work Comp Insurance 177.62 875.00 -697.38 20.3%
3EA- Streets - Other 93.21 0.00 93.21 100.0%
Total 3EA- Streets 47,716.17 59,295.25 -11,579.08 80.47% 3E- Public Works Expense - Other 194.68
Total 3E- Public Works Expense 47,910.85 59,295.25 -11,384.40 80.8% 3EB- Sewer Expense
8545 - Clothes Allowance 0.00 14.60 -14.60 0.0%
Crime Insurance 1.09 0.00 1.09 100.0%
6308-Property Insurance 251.72 379.15 -127.43 66.39%
8505 - Admin Allocation - Sewe 0.00 49,205.35 -49,205.35 0.0% 8510- Sewer Payroll 6,320.65 9,555.00 -3,234.35 66.15%
8520- Sewer Expenses
1-015 - Sewer Power bill 105.29 116.65 -11.36 90.26%
1-019 bbp sewer 80.12 175.00 -94.88 45.78%
8521- Sewer Rep & Mtnce 578.22 1,166.65 -588.43 49.56%
8527 Fuel-Oil 0.00 291.65 -291.65 0.0%
8553- Auro Insurance 162.31 379.15 -216.84 42.81%
8520- Sewer Expenses - Other -138.76 0.00 -138.76 100.0% Total 8520- Sewer Expenses 787.18 2,129.10 -1,341.92 36.97% 8522 - Waste Water Monitoring 2,100.00 2,916.65 -816.65 72.0% 8530- Sewer Supplies 53.62 583.35 -529.73 9.19%
8535-Office 0.00 0.00 0.00 0.0%
8540- State Fees 30,531.00 12,250.00 18,281.00 249.23%
8549- Mobile Equip. 38.41 58.35 -19.94 65.83%
8550 - Liability Insurance 124.19 466.65 -342.46 26.61% 8551 - Work Comp Insurance 237.50 1,166.65 -929.15 20.36% 8552 - Training 0.00 175.00 -175.00 0.0%
Sewer Testing 0.00 1,166.65 -1,166.65 0.0%
3EB- Sewer Expense - Other 773.55
Total 3EB- Sewer Expense 41,218.91 80,066.50 -38,847.59 51.48% 3EC- Water Expense
8618 - Clothes Allowance 0.00 14.60 -14.60 0.0%
Crime Insurance 1.09 0.00 1.09 100.0%
6307-Property Insurance 882.95 991.65 -108.70 89.04%
8605 - Allocate Admin - Water 1,077.00 47,572.00 -46,495.00 2.26% 8609- Water Training 7,134.82 291.65 6,843.17 2,446.36% 8610- Water Parts & Supplies 2,725.41 583.35 2,142.06 467.2% 8612- Water Office & Postage 1,752.64 2,916.65 -1,164.01 60.09% 8615- Water Payroll 38,888.63 11,223.35 27,665.28 346.5% 8620- Water Repairs & Mtnce 1,041.92 2,916.65 -1,874.73 35.72% 8623- Mobile Equip. 38.41 87.50 -49.09 43.9%
8624 - Auto Insurance 162.31 379.15 -216.84 42.81%
8625- Water Liability Ins 124.19 466.65 -342.46 26.61%
8626 - Work Comp 297.37 1,750.00 -1,452.63 16.99%

Page 6 of 8 ends

1:36 PM
02/09/24
Accrual Basis
Jul '23 - Jan 24 Budget $ Over Budget % of Budget
8627 - Fuel-Oil 4,287.16 758.35 3,528.81 565.33%
8630- Water Fees & Testing 4,257.86 2,333.35 1,924.51 182.48% 8640- Water Utilities
1-000 - Water Power
New Pump 7,045.73 8,166.65 -1,120.92 86.27%
Old pump 358.99 583.35 -224.36 61.54%
Total 1-000 - Water Power 7,404.72 8,750.00 -1,345.28 84.63% 1-001 - Water Phones
468-2598 1,911.20 1,458.35 452.85 131.05%
468-5864 549.18 525.00 24.18 104.61%
Cell 832.16 0.00 832.16 100.0%
Total 1-001 - Water Phones 3,292.54 1,983.35 1,309.19 166.01% Total 8640- Water Utilities 10,697.26 10,733.35 -36.09 99.66% 8650- Water Engineering 0.00 0.00 0.00 0.0%
8660- Water Interest
8632 - Revenue Bond Interest 0.00 7,875.00 -7,875.00 0.0% Total 8660- Water Interest 0.00 7,875.00 -7,875.00 0.0% 3EC- Water Expense - Other 475.00 0.00 475.00 100.0%
Total 3EC- Water Expense 73,844.02 90,893.25 -17,049.23 81.24% 3EG -8690 -Water Planning Grant 1,657.50 0.00 1,657.50 100.0% 4E- Parks & Recreation Expense
9151- City Hall Maintenance 827.81 4,666.65 -3,838.84 17.74% 9115 - Clothes Allowance 0.00 14.60 -14.60 0.0%
Crime Insurance 1.09 0.00 1.09 100.0%
9116 - Janitorial Payroll 8,586.36 3,048.50 5,537.86 281.66% 02 Admin Allocation - Parks 0.00 23,786.00 -23,786.00 0.0% 03 Parks & Recreation Grants
2020 Per Capita - Scout Hall 110.00 0.00 110.00 100.0%
2020 Per Capita - LLP
Improvements 116.00 0.00 116.00 100.0%
LLP Project Payroll 152.00 0.00 152.00 100.0%
2020 Per Capita - LLP - Other 0.00 0.00 0.00 0.0%
Total 2020 Per Capita - LLP 268.00 0.00 268.00 100.0%
Total 03 Parks & Recreation Grants 378.00 0.00 378.00 100.0% 6305- Property Ins Parks
9104- Mobile Equip. 38.41 0.00 38.41 100.0%
6305- Property Ins Parks - Other 1,010.78 1,458.35 -447.57 69.31% Total 6305- Property Ins Parks 1,049.19 1,458.35 -409.16 71.94% 9105- Auto Insurance 162.31 408.35 -246.04 39.75%
9106 - Work Comp Parks 474.99 1,750.00 -1,275.01 27.14% 9107 - Liability Ins Parks 250.53 1,166.65 -916.12 21.47% 9108 - L.L. Park 0.00 0.00 0.00 0.0%
9109- Parks Payroll 10,382.82 16,986.65 -6,603.83 61.12% 9110 - Park Expense 31.25 1,166.65 -1,135.40 2.68%
9130- Ball Park Expenses
1-002 - LLP Snack 187.74 116.65 71.09 160.94%
1-013 - BBP lights 1,003.71 1,458.35 -454.64 68.83%

Page 7 of 8 ends

1:36 PM
02/09/24
Accrual Basis
Jul '23 - Jan 24 Budget $ Over Budget % of Budget
1-014 - LLP lights 67.23 175.00 -107.77 38.42%
1-017 - BBP pump 87.60 0.00 87.60 100.0%
9131- Maintenance & Supplies 718.94 2,916.65 -2,197.71 24.65% 9130- Ball Park Expenses - Other 0.00 109.10 -109.10 0.0% Total 9130- Ball Park Expenses 2,065.22 4,775.75 -2,710.53 43.24% 9140- Scout Hall Expenses
1-006 - Scout Hall Power 408.77 320.85 87.92 127.4%
9141- Scout Hall Repairs 0.00 0.00 0.00 0.0%
Total 9140- Scout Hall Expenses 408.77 320.85 87.92 127.4% 9160- Museum Expenses
1-004 - Museum Electricity 280.41 583.35 -302.94 48.07% 1-XXX - Museum Monitor Fuel 1,988.52 1,166.65 821.87 170.45% 5568- Museum Phone 682.18 875.00 -192.82 77.96%
9161- Museum Maintenance 39.20
Total 9160- Museum Expenses 2,990.31 2,625.00 365.31 113.92% 4E- Parks & Recreation Expense - Other 0.00 0.00 0.00 0.0% Total 4E- Parks & Recreation Expense 27,608.65 62,174.00 -34,565.35 44.41% 4EF - Sewer Grant 6,872.54 0.00 6,872.54 100.0%
5E - American Rescue Plan

6.1 - Government Expense 197.75 0.00 197.75 100.0%
Total 5E - American Rescue Plan 197.75 0.00 197.75 100.0% 6504- Payroll Taxes
Federal Unemployment 4,255.38 0.00 4,255.38 100.0%
6506- FICA 25,289.03 10,177.40 15,111.63 248.48%
6508- Medicare 5,914.37 4,887.15 1,027.22 121.02%
6512- SUI 10,922.25 2,228.35 8,693.90 490.15%
6516 - ETT 0.00 5.85 -5.85 0.0%
6504- Payroll Taxes - Other 0.00 0.00 0.00 0.0%
Total 6504- Payroll Taxes 46,381.03 17,298.75 29,082.28 268.12% 9700- CBDG Const Housing
Gen Adm & Program Delivery 631.75 0.00 631.75 100.0%
Housing Loans
Gomez 457.79 0.00 457.79 100.0%
Johnson P -49.10
Vasquez -244.82
Total Housing Loans 163.87 0.00 163.87 100.0%
Total 9700- CBDG Const Housing 795.62 0.00 795.62 100.0% Payroll Expenses 48,937.54 1,458.35 47,479.19 3,355.68% Reconciliation Discrepancies 2.00 0.00 2.00 100.0%
Total Expense 1,219,608.44 937,517.90 282,090.54 130.09% Net Income -472,059.15 612,437.30 -1,084,496.45 -77.08%

Page 8 of 8 ends

Recommendation
Staff recommends that council review and approve the Accounting Clerk position as a FLSA Exempt (Salaried) Position.

To City Council,
The Fort Jones Fire Department is working on applying for a FEMA AFG grant for fire hose, nozzles, and related appliances. We are applying as a regional grant to help ensure all valley departments have common equipment to streamline safe and effective fire ground operations. As a regional grant we need a signed MOU between the agencies (Etna, Fort Jones, and Scott Valley Fire). This grant has the same 5% local match requirements as the SCBA grant we received last year. See attached MOU for review.

Chief Joseph Hess
Po Box 597
31 Newton Street
Fort Jones CA, 96032
Station Phone (530)468-2261
E-Mail- [email protected]
Fort Jones Fire Department
FY 2023 AFG HOSE & NOZZLE MOU

Page 1 of 3 ends

FY2023 AFG Grant Memorandum of Understanding
WHEREAS The City of Etna Fire Department (Known hereafter as "EFD"), Town of Fort Jones Fire Department (Known hereafter as "FJFD"), and Scott Valley Fire Protection District (Known hereafter as "SVFPD") have come together to collaborate and to make an application for a FEMA Assistance to Firefighters Grant for the purpose of purchasing Fire Hose, Nozzles, and related equipment; and WHEREAS the partners listed above have agreed to enter into a collaborative agreement in which FJFD will be the lead agency and named applicant and the other agencies will be partners in this application; and
WHEREAS the partners herein desire to enter into a Memorandum of Understanding setting forth the services to be provided by the collaborative; and
WHEREAS the application prepared and approved by the collaborative through its partners is to be submitted to the Federal Emergency Management Agency (FEMA.) I) Description of Partner Agencies
A) EFD, FJFD, and SVFPD represent the entirety of the official local fire protection agencies for their respective areas. Each entity is in good standing with regards to laws and statutes that govern fire departments and fire protection districts in respect to this agreement at the time of the signing of this MOU.

II) Development of Application
A) Throughout the application process it has been known by all parties that FJFD will be the Host Agency, meaning all matters regarding the grant writing process will be handled by FJFD staff. Staff of EFD and SVFPD shall provide FJFD with all needed information for the application process including, but not limited to, budgets, personnel rosters, and equipment lists.

III) Roles and Responsibilities
A) NOW, THEREFORE, it is hereby agreed by and between the partners as follows: Each party in this agreement will provide all needed information pertaining to the grant in a timely manner as set by FJFD staff. Any delay, and/or neglect in providing this information may subsequently result in this MOU being deemed null and void at the option of signers.

B) Each party shall provide true and accurate information based upon real data regarding their respective agencies.

FY 2023 AFG HOSE & NOZZLE MOU

Page 2 of 3 ends

C) Should the grant be successful, each party will be responsible for payment of matching funds up to 5% of the total funds allocated to each individual department and all parties agree that matching funds will be calculated based upon actual equipment mutually agreed upon and received by each agency. All parties will collaborate to calculate what the percentage of total funds each agency will receive. All parties receiving grant funded equipment agree to pay for their proportionate matching funds up to 5% upon receipt of equipment.

D) Should any party refuse to pay their matching fees as calculated by the above listed method, that party will be responsible for all action taken against the other parties in this MOU from any outside agency regarding this grant. Said party refusing to pay shall be responsible to reimburse the remaining parties for any penalties and/or legal fees associated with this grant process.

E) If this grant is successful, all parties will provide the needed documentation and information in order to "close-out" the grant in accordance with all rules and regulations set forth by FEMA. If FJFD (the host agency) is unable to conduct all required FEMA reporting, the Town of Fort Jones shall be the party responsible for completing such reporting.

F) All agencies are responsible for abiding by any rules and regulations regarding grant funded equipment as set forth by FEMA.

G) All equipment will be inventoried and issued to each agency by the host agency in a timely manner once received and inspected. Each agency is responsible for inspection and selfinventory of their equipment prior to taking delivery. Each agency shall be responsible for retrieving their equipment from the host agency once it is notified as ready for pickup no later than 10 business days. (Exception being any equipment delivered on site to any agency in this agreement)
H) Maintenance and repair of Hose, Nozzles, Adapters, Appliances, and all other equipment received through the grant will be the responsibility of the agency in possession of said equipment.

IV) Timeline
A) The roles and responsibilities described above are contingent on FJFD receiving funds requested for the project described in the grant application. Responsibilities under this Memorandum of Understanding would coincide with the grant period and follow up period.

FY 2023 AFG HOSE & NOZZLE MOU

Page 3 of 3 ends

B) The deadline for all requested information shall be March 1st, 2024, at 5pm. Failure by an agency to comply with this deadline may result in this MOU becoming null and void at the option of the signers.

V) Grant close-out responsibilities
A) All agencies shall be required to report NFIRS data to FEMA for a period of not less than 3 years following the award of grant monies as required by FEMA.

B) All agencies shall provide all requested information and documentation to FJFD in a timely manner for FEMA grant close-out requirements.

VI) Commitment to Partnership
A) The collaboration service area includes the City of Etna, Town of Fort Jones, and Scott Valley Fire Protection District.

B) We, the undersigned have read and agree with this MOU. Further, we have reviewed the proposed project and approve it.

City of Etna
/ /2024
Mayor Print Sign Date
/ /2024
Fire Chief Print Sign Date
Town of Fort Jones
/ /2024
Mayor Print Sign Date
/ /2024
Fire Chief Print Sign Date
Scott Valley Fire Protection District
/ /2024
Chair of the Board Print Sign Date
/ /2024
Fire Chief Print Sign Date

To City Council,
The Fort Jones Fire Department is working on reapplying for the FEMA AFG grant for SCBAs. This is the same grant that we were partially successful with last year. As this is a regional grant, we need a MOU between all agencies (Etna, Fort Jones, and Scott Valley Fire) that are a part of the process. With last year’s regional grant we were able to purchase over $263,000 worth in equipment with a total local match of under $13,000. Our hope is to be able to replace the remainder of our SCBAs through this grant. This year’s grant will have the same 5% local match requirement as last year. See attached MOU for review.

Chief Joseph Hess
Po Box 597
31 Newton Street
Fort Jones CA, 96032
Station Phone (530)468-2261
E-Mail- [email protected]
Fort Jones Fire Department
FY 2023 AFG SCBA MOU

Page 1 of 3 ends

FY2023 AFG Grant Memorandum of Understanding
WHEREAS The City of Etna Fire Department (Known hereafter as "EFD"), Town of Fort Jones Fire Department (Known hereafter as "FJFD"), and Scott Valley Fire Protection District (Known hereafter as "SVFPD") have come together to collaborate and to make an application for a FEMA Assistance to Firefighters Grant for the purpose of purchasing Self-Contained Breathing Apparatus, and related equipment; and
WHEREAS the partners listed above have agreed to enter into a collaborative agreement in which FJFD will be the lead agency and named applicant and the other agencies will be partners in this application; and
WHEREAS the partners herein desire to enter into a Memorandum of Understanding setting forth the services to be provided by the collaborative; and
WHEREAS the application prepared and approved by the collaborative through its partners is to be submitted to the Federal Emergency Management Agency (FEMA.) I) Description of Partner Agencies
A) EFD, FJFD, and SVFPD represent the entirety of the official local fire protection agencies for their respective areas. Each entity is in good standing with regards to laws and statutes that govern fire departments and fire protection districts in respect to this agreement at the time of the signing of this MOU.

B) Each party shall provide true and accurate information based upon real data regarding their respective agencies.

FY 2023 AFG SCBA MOU

Page 2 of 3 ends

F) All agencies are responsible for abiding by any rules and regulations regarding grant funded equipment as set forth by FEMA.

G) All equipment will be inventoried and issued to each agency by the host agency in a timely manner once received and inspected. Each agency is responsible for inspection and selfinventory of their equipment prior to taking delivery. Each agency shall be responsible for retrieving their equipment from the host agency once it is notified as ready for pickup no later than 10 business days. (Exception being any equipment delivered on site to any agency in this agreement)
H) Maintenance and repair of SCBAs and all other equipment received through the grant will be the responsibility of the agency in possession of said SCBAs and/or other equipment.

FY 2023 AFG SCBA MOU

Page 3 of 3 ends

V) Grant close-out responsibilities
A) All agencies shall be required to report NFIRS data to FEMA for a period of not less than 3 years following the award of grant monies as required by FEMA.

B) All agencies shall provide all requested information and documentation to FJFD in a timely manner for FEMA grant close-out requirements.

VI) Commitment to Partnership
A) The collaboration service area includes the City of Etna, Town of Fort Jones, and Scott Valley Fire Protection District.

B) We, the undersigned have read and agree with this MOU. Further, we have reviewed the proposed project and approve it.

The Town of Fort Jones ___________________________________________________________________________ 1 To: Fort Jones Town Council
Meeting Date: February 12, 2024
From: Joshua Stanshaw, Town Administrator
Subject: RFP – On-Call Planning Services
_________________________________________________________________________________________ Background
Fort Jones' current planning capabilities are minimal and by implementing an on-call planning service we are better positioned to meet the needs of residents. This strategic move offers advantages in both cost-effectiveness and access to specialized expertise. Maintaining a full-time staff for every potential planning need might be fiscally impractical, but engaging on-call professionals provides flexibility and affordability. With this approach, Fort Jones can swiftly respond to unforeseen projects or emerging opportunities, leveraging expert skillsets without incurring long-term personnel costs. Furthermore, on-call professionals bring fresh perspectives and diverse experience to the table, fostering innovative solutions and enriching the planning process. In essence, on-call planning offers Fort Jones a cost-efficient, expert-driven approach to tackling future challenges and capitalizing on new possibilities.
.Recommendation
Staff recommends that council review and approve the Request for Proposal (RFP) for On-Call Planning Services
11960 East Street 530-468-2281
P.O. Box 40 www.fortjonesca.org
Fort Jones, CA, 96032
Gateway to the Marble Mountains
___________________________________________________________________ 1 Request for Proposals (RFP)
On-Call Planning Services

1. Introduction
The Town of Fort Jones, California, invites qualified and experienced firms to submit proposals for providing on-call planning services. We anticipate a diverse range of projects, including:
• General plan amendments and updates
• Specific plan development and implementation
• Zoning code revisions and updates
• Design guidelines development and revisions
• Community engagement and outreach initiatives
• Environmental impact assessments and compliance
• Grant writing and funding assistance
• Economic development planning and strategies
• Infrastructure planning and feasibility studies

2. Project Scope
The selected firm will provide a comprehensive range of on-call planning services tailored to the Town's evolving needs. Each project's specific scope will be outlined in a separate work order collaboratively developed with the Town. However, proposals should address the following:
• Demonstrated expertise: A team with diverse planning expertise encompassing land use, zoning, environment, design, and community engagement disciplines. • Rural community experience: Proven success working with small, rural communities similar to Fort Jones, California.
• Regulatory and funding knowledge: In-depth understanding of relevant state and federal regulations and grant opportunities.
• Collaborative approach: Strong communication, collaboration, and project management skills.
• Competitive fee structure: Flexible engagement models and competitive hourly rates for various staff levels.
11960 East Street 530-468-2281
P.O. Box 40 www.fortjonesca.org
Fort Jones, CA, 96032
Gateway to the Marble Mountains
___________________________________________________________________ 2 3. Submission Requirements
Proposals must be submitted electronically to [email protected] by [Date]. They should include:
• Cover letter: A concise introduction highlighting your firm's qualifications and alignment with the project objectives.
• Statement of qualifications: A detailed overview of your team's experience and expertise in the aforementioned areas. Include relevant project examples and emphasize experience with rural communities.
• Project management approach: A clear outline of your approach to managing oncall services, including communication, scheduling, invoicing, and progress reporting.
• Staffing plan: Identification of key personnel assigned to the project, along with their relevant experience and qualifications.
• Fee schedule: A comprehensive breakdown of your hourly rates for different staff levels and any additional fees associated with specific services. • References: Contact information for at least three recent clients who can attest to your work quality and service.

4. Selection Process
The Town will evaluate proposals based on the following criteria:
• Qualifications and experience of the proposed team (40%) • Understanding of the Town's needs and project scope (20%) • Approach to project management and communication (20%) • Fee schedule and cost competitiveness (20%)
Shortlisted firms may be invited for interviews and reference checks may be conducted.

5. Timeline
• RFP issued: [Date]
• Questions due: [Date]
• Proposals due: [Date]
• Shortlisted firms notified: [Date]
• Interviews (if applicable): [Date]
11960 East Street 530-468-2281
P.O. Box 40 www.fortjonesca.org
Fort Jones, CA, 96032
Gateway to the Marble Mountains
___________________________________________________________________ 3 • Selection of final firm: [Date]

6. Contact Information
Please direct all questions and proposals to:

Joshua Stanshaw
Town Administrator & Clerk
11960 East St
PO BOX 40
Fort Jones, CA 96032
(530) 468-2281
[email protected]

7. Disclaimer
This RFP is for informational purposes only and does not constitute a binding agreement. The Town reserves the right to reject any or all proposals, amend this RFP, or cancel the procurement process at any time.

The Town of Fort Jones ___________________________________________________________________________ 1 To:

Meeting Date:

From:

Subject:

Fort Jones Town Council
February 12, 202
Joshua Stanshaw, Town Administrator
RFP - On-Call Hearings Officer
_________________________________________________________________________________________ Background
Fort Jones can significantly improve its efficiency and fairness in handling administrative hearings by implementing an on-call hearings officer system. This innovative approach offers several key advantages:

1. Enhanced Efficiency: Streamline the hearing process by eliminating the need to schedule regular staff time for often unpredictable caseloads. On-call officers dedicate focused time to hearings, reducing delays and backlog, ensuring timely resolutions for residents and businesses.

2. Expertise and Neutrality: Access to a qualified professional with specialized knowledge in administrative law and relevant regulations. These diverse perspectives ensure fair and impartial hearings, fostering trust and public confidence in the system.

3. Cost-Effectiveness: Avoid the burden of full-time salaries and benefits, making the system financially sustainable, especially for smaller municipalities like Fort Jones. This cost-conscious approach redirects resources towards other critical initiatives.

By issuing a Request for Proposals outlining specific qualifications, caseload expectations, and a clear understanding of Fort Jones' unique needs, the town can attract highly qualified professionals and tailor the program to best serve its community. Implementing an on-call hearings officer system signifies a commitment to efficient, just, and cost-effective administrative processes, strengthening Fort Jones for the future.

Recommendation
Staff recommends that council review and approve the Request for Proposals (RFP) for an On-Call Hearings Officer.
11960 East Street 530-468-2281
P.O. Box 40 www.fortjonesca.org
Fort Jones, CA, 96032
Gateway to the Marble Mountains
___________________________________________________________________ 1 Request for Proposals (RFP)
On-Call Code Enforcement Hearings Officer

1. Introduction
The Town of Fort Jones, California, seeks qualified legal professionals to submit proposals for the position of On-Call Code Enforcement Hearings Officer. The successful candidate will play a crucial role in upholding the Town's Municipal Code by conducting fair and impartial administrative hearings on alleged violations.

2. Scope of Services
The Hearings Officer will be responsible for:
• Pre-Hearing:
o Meticulously reviewing case files and evidence presented by the Code Enforcement Officer.
o Conducting comprehensive legal research to ensure adherence to the Town's Municipal Code and relevant due process requirements. o Scheduling hearings at mutually convenient times for all involved parties. • Hearing Conduct:
o Presiding over administrative hearings with professionalism and impartiality.
o Administering oaths to witnesses and ensuring adherence to established protocols.
o Facilitating the presentation of evidence and testimony from all parties involved.
o Ruling on evidentiary matters and maintaining a decorous courtroom environment.
• Post-Hearing:
o Promptly issuing well-written decisions that clearly outline findings of fact, legal conclusions, and any imposed orders or sanctions. o Ensuring timely communication of decisions to all parties involved. o Maintaining accurate and complete records of all hearings and decisions in accordance with Town policy.
11960 East Street 530-468-2281
P.O. Box 40 www.fortjonesca.org
Fort Jones, CA, 96032
Gateway to the Marble Mountains
___________________________________________________________________ 2 3. Qualifications
• A minimum of three years of demonstrably successful experience conducting complex administrative hearings.
• Proven expertise in municipal code enforcement matters, particularly regarding building and zoning, nuisance, and animal control regulations. • Exceptional written and oral communication skills, with the ability to present complex legal matters in a clear and concise manner for diverse audiences. • Demonstrated commitment to fairness, impartiality, and upholding the highest ethical standards.
• Strong analytical and problem-solving skills, with the ability to effectively manage competing arguments and reach sound legal conclusions.
• Availability to conduct hearings on an as-needed basis, including evenings and weekends.

4. Proposal Requirements
Proposals must be submitted electronically to [email protected] by February 29, 2024, and include the following:
• Cover Letter:
o A concise and compelling cover letter expressing your interest in the position and highlighting your qualifications and experience that align with the outlined requirements.
• Resume:
o A detailed resume showcasing your educational background, professional work history, and relevant legal experience, emphasizing accomplishments and expertise in administrative hearings and municipal code enforcement.
• References:
o Contact information for three professional references who can provide firsthand insights into your qualifications and character. • Hourly Rate or Fee Schedule:
o A clear and competitive hourly rate or fee structure for your services. 11960 East Street 530-468-2281
P.O. Box 40 www.fortjonesca.org
Fort Jones, CA, 96032
Gateway to the Marble Mountains
___________________________________________________________________ 3 5. Selection Process
The Town will evaluate proposals based on the following criteria:
• Qualifications and experience of the proposed team (40%) • Understanding of the Town's needs and project scope (20%) • Approach to project management and communication (20%) • Fee schedule and cost competitiveness (20%)

6. Timeline
• RFP issued: [Date]
• Questions due: [Date]
• Proposals due: [Date]
• Shortlisted firms notified: [Date]
• Interviews (if applicable): [Date]
• Selection of final firm: [Date]

7. Contact Information
Please direct all questions and proposals to:

Joshua Stanshaw
Town Administrator & Clerk
11960 East St
PO BOX 40
Fort Jones, CA 96032
(530) 468-2281
[email protected]

8. Disclaimer
This RFP is for informational purposes only and does not constitute a binding agreement. The Town reserves the right to reject any or all proposals, amend this RFP, or cancel the procurement process at any time.

Fort Jones City CouncilFebruary 12, 2024

Fort Jones City Council
February 12, 2024