Agenda packet — Fort Jones City Council, May 13, 2024

Town of Fort Jones ● 11960 East Street ● Fort Jones, CA 96032 ● 530 468-2281 Note Time Change
AGENDA
Regular Meeting
Monday May 13, 2024 – 6:00 PM
Town Hall
11960 East Street Fort Jones, CA 96032
CALL TO ORDER:

Fort Jones Town Council Roll Call:

Members: Garcia Banks _ Eayrs LaRiviere
Collie-Mason
PLEDGE OF ALLEGIANCE: Led by Mayor
PUBLIC COMMENTS:

Discussion items only, no action to be taken. Any person may address the Council at this time upon any subject within the jurisdiction of the Town of Fort Jones that is not on the agenda; however, any matter that requires action may be referred to staff and/or committee for a report and recommendation for possible action at a subsequent council meeting.

There is a three (3) minute limit per person.

DISCUSSION / REPORTS / CORRESPONENCE; NON-ACTION ITEMS:

A. Police Department Monthly Report
B. Fire Department Monthly Report
C. Public Works Monthly Report
D. Accounting Clerk’s Monthly Report
CONSENT CALENDAR:

1. Items listed on the consent calendar are considered routine and may be enacted in one motion. Any item may be removed for discussion at the request of the council or the public. a.) Approval of Minutes:
i. Regular Meeting April 8, 2024
ii. Special Meeting April 12, 2024
b.) Ratification of Disbursements: April 1 through 30, 2024 c.) Review Budget vs Actual July 1, 2023 through April 30, 2024 Town of Fort Jones ● 11960 East Street ● Fort Jones, CA 96032 ● 530 468-2281 DISCUSSION / REPORTS: ACTION ITEMS:

2. Review, discuss and possible action to enter into an Automatic / Mutual Aid Agreement between Cal Fire Siskiyou Unit and the Fort Jones Fire Department.

3. Discuss and possible action to award the contract for the Horn Street Rehabilitation Project to Advantage Paving & Excavating, Inc.

4. Review, discuss and possible action to purchase a Holmatro PCT60 Combi-Tool w/ 2 batteries and charger, plus a Horizontal Mount.

5. Review, discuss and possible action to purchase rescue rope equipment and upgrade hardware.

6. Review, discuss and possible action to move employee retirement accounts from Mission Square to Stifel.

7. Discuss and possible action to sponsor the GlowFest.

8. Review, discuss and possible action to renew the Vaccination Clinic and other Public Health Services MOU with the Siskiyou County Public Health Department.

9. Review, discuss and possible action to accept proposal for professional city clerk training from California Clerk Administrative Services

10. Discuss and possible action to enter into negotiations for a maintenance agreement for the Fort Jones Pavement Project.

PUBLIC COMMENTS ON CLOSED DOOR SESSION:

This is the time for community members to bring up items they wish to discuss regarding the closed session item only.

ADJOURN TO CLOSED SESSION:

CLOSED SESSION:

A. The Council will meet pursuant to Government Code § 54956.9 (a)(d)(2) and Government Code § 54957.1(3)(A) to discuss significant exposure to litigation – Public Works Employee
RETURN TO OPEN SESSION:

REPORT ON CLOSED SESSION:

STAFF COMMENTS:

COUNCIL MEMBER COMMENTS:

ADJOURNMENT:

The next Fort Jones Town Council Meeting is scheduled to be held on June 10, 2024 at 7:00 p.m.

Town of Fort Jones ● 11960 East Street ● Fort Jones, CA 96032 ● 530 468-2281 It is the intention of the Town of Fort Jones to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the Town will attempt to accommodate you in every reasonable manner. Individuals who need auxiliary aids or services for effective communication or to participate in programs and services of the Town of Fort Jones are invited to make their needs and preferences known by contacting the City Hall office, (530) 468-2281, at least 72 hours prior to the meeting.

Ft. Jones Police Department Monthly Report
April 2024
While spring and winter continue to fight for position, the police department continues to see calls for service and cases on the rise. Attached you will find statistics and case numbers for the month of April. If you need any clarification or have additional questions regarding last month’s activities, I will be glad to answer them during the council meeting. Also, as a reminder if there is anything the council wishes to include within the monthly PD report, please let me know so it can be added to any future reports.

Traffic- We continue to fight the good fight towards curbing and enforcing traffic related violations. As mentioned in previous meetings, the valley as a whole has seen a significant increase in traffic which translates to more violations, accidents, and distracted driving. In the past month we have continued to see traffic violations on the rise with more and more reports of improper driving. While we can’t be everywhere at once, we try and monitor problematic areas on a consistent basis. More citations have been issued in recent months than ever before; however, it seems improper driving has not subdued. We have been involved with recent traffic audits and researched the implementation of traffic devices along with a change of overall speeds in certain areas. We hope to see some good information come from the traffic audits which will in turn provide the town, state, and county with some fixes to the issues we see on a daily basis.

Schools- With under 25 days left in the school year, we continue to work with teachers and students on various programs we have implemented to have a very successful graduation into the next chapter. Officers have been ensuring patrols are conducted throughout the school day providing a constant reminder to drivers and pedestrians to act appropriately when in proximity to school grounds. Graduations have been set in June, which the police department will be part of to maintain a safe environment for all.

Animal Control- With the new kennels be up and functional we have not had the need for them which proves murphy’s law is alive and well. With all joking aside the department has responded to several animal control issues last month but were resolved by other avenues than a kenneling requirement. Thank you to public works along with Officer Whitchurch in providing the labor in building the kennel area. I have no doubt we will be using it on a regular basis soon.

Several citations were also issued last month regarding animal control issues around town.

Reports/Cases/citations- This month in addition to report and case numbers, I also added citation numbers to better reflect the PD’s activities. Fort Jones has generated nearly 40 written cases for the year and averages approximately 30 calls per service a week. Not included in the service calls are the numerous day to day activities and in-person requests we receive daily. Currently approximately 5-10 citations are issues per week bringing officer self-initiative into play. These citations vary immensely in violations ranging from infractions to misdemeanors and sometimes evolving into felonies.

Calls for Service- Our service calls have also continued to maintain at a level higher than normal and only expect to see the calls increase. Officers, while on patrol, frequently perform foot patrol in areas where accessibility is a factor with a vehicle but also to meet people face to face while walking around the community. As you may know we have current officers that either hold or are certifying an EMT certificate. Officers are often the first to show up to a medical or fire emergency enabling them to render aid to victims very quickly. These officers work hand in hand with our EMS and fire services, which provide an amazing service to our rural community.

Ordinance Enforcement- Several ordinance violation cases have been ongoing this past month and will continue until the issue is adjudicated. Officer York and been working with county agencies in inspections and the permit process to ensure nothing falls through the cracks. She has also been continuing follow-ups to each case to make sure compliance is met.

Some of her older cases are now in the process of complete restoration which will bring new opportunities to our community.

PAL- Our PAL wrestling program has officially ended making way for the swimming season.

Wrestling was a huge success this year in many parts thanks to our amazing coach, Allen Bennett. Allen was a returning PAL kid, and we hope we are able to retain him for many years to come. Several out-of-town tournaments were attended by our youth team as well as a local hosted event bringing many wrestlers to our community. PAL will be continuing our partnership with the YESS program this summer as well as provide additional Hunter education classes. We hope to also provide several fishing and mentoring opportunities throughout the summer, bringing something to do for our local youth.

SISKIYOU COUNTY CFS EVENT LIST REPORT

SHERIFF'S OFFICE
Agency = %,
CFS Report Date = 04/01/2024 to 05/06/2024,
Primary Unit = ETNA%,
Response Area = 1

CFS EVENT LIST SEARCH

CFS EVENT LIST SEARCH RESULTS
YREKA, CA 96097
(530) 841-2900
305 BUTTE ST
04/01/2024 15:53 2404010034 VEH STOP MCADAMS CREEK RD/N 3 04/02/2024 10:28 2404020024 VEH STOP WEST SIDE/HWY 3
04/05/2024 18:39 2404050037 FLP 906 HWY 96
04/13/2024 12:38 2404130015 VEH STOP N HWY 3/TIMBERLINE RD 04/13/2024 13:47 2404130021 VEH STOP MAIN ST/MATHEWS ST 04/14/2024 17:35 2404140026 VEH STOP HWY 3/MCADAMS
04/16/2024 09:15 2404160025 ASST MINERAL RANGE RD/SERPENTINE LN 04/24/2024 08:33 2404240004 NCRM 2908 S KIDDER CREEK RD 04/27/2024 15:55 2404270022 VEH STOP MAIN ST/MATHEWS ST 04/27/2024 16:37 2404270028 VEH STOP N HWY 3/MCADAMS CREEK RD 04/29/2024 20:04 2404290041 VEH STOP FRANKLIN LN/N 3
05/04/2024 14:20 2405040023 VEH STOP N HWY 3/AIR FORCE WAY TOTAL CALLS: 12

TIME CREATED EVENT NUMBER CASE NUMBER CALL TYPE LOCATION APT FINAL TYPE RMS-168 v1.5 PRINTED: 5/6/2024 2:02:15 PM BY: 3945 FOR OFFICIAL USE ONLY PAGE 1 of 1

SISKIYOU COUNTY CFS EVENT LIST REPORT

SHERIFF'S OFFICE
Agency = %,
CFS Report Date = 04/01/2024 to 05/06/2024,
Primary Unit = ETNA%,
Response Area = 5

CFS EVENT LIST SEARCH

CFS EVENT LIST SEARCH RESULTS
YREKA, CA 96097
(530) 841-2900
305 BUTTE ST
04/02/2024 11:32 2404020032 VEH STOP 9305 N STATE HIGHWAY 3 04/11/2024 19:46 2404110046 M S HWY 3/STARR ACCESS RD
04/11/2024 21:15 2404110053 ASST 890 SAWYERS BAR RD
04/15/2024 21:32 2404150056 TRSP 1444 SAWYERS BAR RD
04/21/2024 11:38 2404210017 TC GAZELLE CALLAHAN

RD/MASTERSON RD
04/22/2024 12:45 2404220034 CODE 11812 S HWY 3
04/25/2024 13:31 2404250032 VEH STOP 7000 S HWY 3
04/29/2024 11:55 2404290021 M 8825 FAR AWAY PL
05/05/2024 17:58 2405050025 VEH STOP 8500 S HWY 3
TOTAL CALLS: 9

TIME CREATED EVENT NUMBER CASE NUMBER CALL TYPE LOCATION APT FINAL TYPE RMS-168 v1.5 PRINTED: 5/6/2024 2:02:39 PM BY: 3945 FOR OFFICIAL USE ONLY PAGE 1 of 1

SISKIYOU COUNTY CFS EVENT LIST REPORT

SHERIFF'S OFFICE
Agency = %,
CFS Report Date = 04/01/2024 to 05/06/2024,
Primary Unit = ETNA%,
Response Area = 5A

CFS EVENT LIST SEARCH

CFS EVENT LIST SEARCH RESULTS
YREKA, CA 96097
(530) 841-2900
305 BUTTE ST
04/01/2024 13:44 2404010020 OWAS SCOTT RIVER RD/BRIDGE ST 04/02/2024 09:24 2404020015 OWAS 11806 MAIN ST
04/02/2024 15:21 2404020052 DP 12737 MARBLE VIEW AVE 1273 04/02/2024 17:28 2404020054 5240029 DP 11300 N HWY 3
04/02/2024 20:51 2404020065 BURG 11931 MAIN ST
04/03/2024 13:13 2404030023 ASST 12525 MARBLE VIEW AVE
04/04/2024 09:19 2404040015 NCRM 11801 MAIN ST
04/04/2024 10:50 2404040022 CODE 12079 MAIN ST
04/04/2024 15:02 2404040048 FLP 231 BRIDGE ST
04/04/2024 17:31 2404040063 FLP 12079M MAIN ST
04/05/2024 11:16 2404050013 5240030 CHAB 237 BUTTE ST
04/06/2024 12:57 2404060021 VEH STOP MAIN ST/DON ST
04/06/2024 13:50 2404060023 5240031 VEH STOP MATHEWS ST/CARLOCK ST 04/10/2024 09:54 2404100024 DP 12300 MAIN ST
04/11/2024 19:53 2404110047 M 12054 OAK MILL DR
04/12/2024 12:43 2404120020 M 101 BUTTE ST
04/13/2024 15:44 2404130025 FLP 11927 MAIN ST
04/14/2024 11:25 2404140015 VEH STOP MAIN ST/BUTTE ST
04/14/2024 12:20 2404140017 ANIMAL 11929 MAIN ST
04/14/2024 18:30 2404140027 VEH STOP 11307 MAIN ST
04/17/2024 09:22 2404170010 ANIMAL 12701 OAK MILL DR
04/17/2024 13:39 2404170025 ANIMAL 103 NEWTON ST
04/18/2024 10:07 2404180013 ASST BASEBALL FIELD
04/19/2024 13:56 2404190029 5240032 VEH STOP BUTTE ST/MAIN ST 04/19/2024 17:38 2404190046 5240033 M 11501 MATHEWS ST
04/20/2024 09:26 2404200016 5240034 BURG 11501 MATHEWS ST 04/20/2024 19:33 2404200046 VEH STOP MAIN ST/ALLISON WAY 04/22/2024 06:45 2404220006 VEH STOP MAIN ST/STERLING ST 04/22/2024 07:11 2404220007 5240035 VEH STOP SCOTT RIVER RD/BRIDGE ST

TIME CREATED EVENT NUMBER CASE NUMBER CALL TYPE LOCATION APT FINAL TYPE RMS-168 v1.5 PRINTED: 5/6/2024 2:03:01 PM BY: 3945 FOR OFFICIAL USE ONLY PAGE 1 of 2 04/22/2024 15:34 2404220046 DP 130 NEWTON ST
04/23/2024 19:05 2404230065 FLP 12345 MAIN ST
04/24/2024 18:29 2404240043 M 11549 MAIN ST
04/24/2024 20:40 2404240051 OWAS 11307 MAIN ST
04/25/2024 10:37 2404250021 PTRL 11906 MAIN ST
04/25/2024 12:59 2404250030 TRSP 12504 OAK MILL DR
04/25/2024 17:55 2404250046 ASST 24 CARLOCK ST
04/26/2024 07:49 2404260009 SCHOOL 11501 MATHEWS ST
04/26/2024 15:18 2404260040 ANIMAL 11931 DIGGLES ST
04/27/2024 10:09 2404270012 VEH STOP MAIN ST/DOUGLAS ST 04/27/2024 21:58 2404270043 VEH STOP MAIN ST/BUTTE ST
04/29/2024 11:58 2404290022 CIV 12360 MARBLE VIEW AVE
04/30/2024 17:09 2404300033 5240036 RO 11801 MAIN ST
05/03/2024 09:36 2405030014 DP 11501 MATHEWS ST
05/04/2024 12:14 2405040016 FLP 41 DON ST
05/04/2024 14:08 2405040021 VEH STOP HWY3 / MINERAL RANGE 05/05/2024 07:19 2405050007 M 215 DALE AVE
TOTAL CALLS: 46

TIME CREATED EVENT NUMBER CASE NUMBER CALL TYPE LOCATION APT FINAL TYPE RMS-168 v1.5 PRINTED: 5/6/2024 2:03:01 PM BY: 3945 FOR OFFICIAL USE ONLY PAGE 2 of 2

To City Council,
The Fire Department responded to 40 calls for service in the month of April. Members participated in 26 hours of scheduled training and numerous hours of online and out of area training. The department has responded to 139 calls in 2024.

April 2024 Calls
We submitted a FEMA grant for Recruitment and Retention. If successful this grant will pay for a fulltime Recruitment and Retention Officer for 4 years, various recruitment materials, PPE and training for up to 24 new Firefighters over the 4 years as well as various advanced trainings for current firefighters.

This will be a zero-match grant with over $780,000 in federal funds.

Together with Etna Fire, Scott Valley Fire, and Cal Fire; we completed our annual wildland refresher training in preparation for fire season. This was conducted as part of our joint weekly trainings which continue to be well attended.

Call Type City Limits Out of City
MEDICAL AID 5 15
PUBLIC ASSIST 4 3
TRAFFIC ACCIDENT 0 3
FLUE FIRE 1 1
FALSE ALARM 0 5
VEHICLE FIRE 0 1
AGENCY ASSIST 0 1
WILDLAND FIRE 0 1
Total 10 30
Chief Joseph Hess
Po Box 597
31 Newton Street
Fort Jones CA, 96032
Station Phone (530)468-2261
E-Mail- [email protected]
Fort Jones Fire Department
Public Works Report
April 2024
Sewer
We completed the CIWQS reporting for the month of April. We are pleased to report that no spills occurred in the system or at the ponds during this time. We located the Towns sewer main behind the Denny Bar building on Main St to assist them with their replacement of their sewer lateral. We flushed portions of the sewer main on Carlock Street.

Water
We have been changing the parameters at the new VFD/controller to get it to turn on and off when it should. We oversaw the installation of the new surge tank at the well. We updated the lead service line inventory with new information. We are preparing our inventory to be uploaded into the DDW. We worked with Council and Pace Labs to get the necessary waiver signed so that they can do the Towns Consumer Confidence Report. We posted and are working on getting it certified. We updated our contact list with the DDW to reflect recent staffing changes. We fixed the water sampling port/sample station on the welded steel tank.

We worked on the Towns Cross Connection program, getting a much needed backflow device installed on a business. We wanted to thank the citizens for being so understanding of the need for these devices on their water service lines.

Roads
We attended the Local Transportation Commissions local forum meeting on 4/11/2024.

We worked with E and S engineers and Mellissa Cummins to get in a new request to chip seal the Towns portion of Scott River Rd through the RSTP block grant. Hopefully it will be awarded to us and we can pay the County to chip seal that road. We worked with Mellissa Cummins, Cherie Stephens and E and S engineers to get all of the invoices and check numbers that have been spent on the Horn street project all together to eventually request reimbursement for those expenses through the CRSSA grant. We corresponded with Caltrans Clean CA staff to facilitate the annual Fort Jones Lions Club Dump Day. We filled out the request for reimbursement and sent it off to Caltrans. We wanted to thank Mellissa Cummins for her tireless work helping small communities throughout the County with funding for their projects.

We worked with Jose from E and S engineers to access the Department of Industrial Regulations website to get a new project I.D. number for the Bower, Cowan, and Butte Street project as well as do the necessary certification of prevailing wages. We mowed/ used the weed eater along portions of the various roads to help prevent a catastrophic fire. We cleared the weeds from around the fire hydrants. We sprayed for weeds along the sidewalks of Oakmill.

Parks
We have been mowing all of the parks weekly. We take out the trash weekly. We turned the water on. We sprayed for weeds at the little league park, Walker Fields, and Town Hall. We set up for the meeting on 4/8/2024. We fixed a leak that was in right field at the big ball park on a 2 1/2inch PVC line. We suspect that the damage was caused by over compaction/ driving over it with large vehicles. We opened the public restrooms on 4/15/2024 at both ball fields.

MONTHLY FINANCE REPORT
Submitted by Cherie Stephen, Accounting Manager/Treasurer APRIL 2024
• State of California Government Compensation Report: Completed and submitted the 2023 State of California Government Compensation Report. Copy available upon request. • Financial Transaction Report: Discovered this report was due at the end of March. A letter of extension was sent to the State Controller’s Office, from Mayor Garcia, requesting an extension and waiver of fees. Estimated completion of this report is no later than May 31st, 2024. • Water Account: Reconciled the Water Account and entered all Direct Deposit amounts from UB Maxx into QuickBooks beginning July 2023 to current. This should give us a clearer picture of the Town’s water revenue.
• CDBG: Reconciled CDBG payments against the bank and updated spreadsheets. Still working with a few customers to come to an agreement on balance due. I will begin sending out monthly statements beginning June 2024. This should assist in keeping this account clean and with minimal issues.
• 2024-25 Preliminary Budget: I have printed out last year’s budget and will make a comparison with what we have received and expended this year to date. My goal is to get a preliminary budget completed by the end of May. I will be creating reports to keep track of A/P, A/R, and Payroll to help aid in getting a clearer picture of the Town’s revenue and expenses and in turn will be less work in preparing further budgets.
• Horn Street Project: Submitted a copy of all checks sent to E&S per request. I will be meeting with Melissa Cummins from Siskiyou County Local Transportation Commission at the beginning of May to go over the invoice form and what to submit for reimbursement.

Fort Jones Town Council
Regular Meeting
April 8, 2024

CERTIFICATION OF POSTING AGENDA
I, Joshua Stanshaw, Town Administrator/Clerk, for the Town of Fort Jones, hereby certify that the agenda for the April 8, 2024 regular meeting of the Town Council was posted at the Town Hall, near the door of the Town Council Chambers, Ray’s Food Place, Ace Hardware, on the front window of the Fort Jones Post Office and on the Town’s website www.fortjonesca.org on April 4, 2024.

I declare under the penalty of perjury that the forgoing is true and correct.

Joshua Stanshaw, Town Administrator/Clerk
CALL TO ORDER AND ROLL CALL:

The regular meeting of the Fort Jones Town Council was called to order in person by Mayor Mercedes Garcia at 7:00 p.m.

Mayor Garcia announces that councilmember LaRiviere requested on Saturday April 6, 2024 to attend this meeting by teleconference so that he may take care of his sick brother down south. Per AB2449 a councilmember may request this action two times per calendar year. This will be councilmember LaRiviere’s first request of this calendar year. The mayor states that a motion is needed to approve the request and calls for a motion from the council.

Motion: Eayrs moves to allow request for remote attendance to this meeting.

Second: Collie-Mason
Ayes: M. Garcia, K. Banks, M. Eayrs, J. Collie-Mason
Nays: None
Abstain: A. LaRiviere
Motion: Passes
As per required for teleconference purposes Mayor Garcia asked councilmember LaRiviere if there was anyone, besides himself, over the age of eighteen that would be attending the meeting at his location.

LaRiviere established it was only him attending.

In addition to the mayor, councilmembers present were Kathye Banks, Mark Eayrs, Julia Collie-Mason, and LaRiviere by teleconference.

Staff present: Joshua Stanshaw – Town Administrator/Clerk, Chief Joseph Hess – F.J. Fire Department, Everett Hullquist – Public Works, and Deputy Clint Whitchurch – Etna P.D.

PLEDGE OF ALLEGIANCE: Led by Mayor Garcia
NOTICE TO ADD AGENDA ITEMS:

Mayor Garcia announced that two items needed to be officially added to the agenda. She explained they were not on the original posted agenda. They are agenda items #4 and #5 on the current agenda. This action requires are a super majority vote.

Agenda item #4 Siskiyou County Local Transportation Commission LTF Claim Reason to add: Item is time sensitive. It takes time for the department to process this claim. The deadline for completion is 21 March 2024. If funds are not claimed they will be lost and the Stage will no longer stop in the Town of Fort Jones.

Motion: Banks moves to officially add agenda item #4 Siskiyou County Local Transportation LTF Claim to this meeting’s agenda.

Second: Collie-Mason
Ayes (by roll call): M. Garcia, K. Banks, M. Eayrs, A. LaRiviere, J. Collie-Mason Nyes: None
Motion: Passes
Agenda item #5 Waiver for PACE Labs
Reason to add: This waiver needs to be signed before Pace Labs can prepare the Town’s Consumer Confidence Report. This item is time sensitive as it takes weeks to compile this report.

Motion: Collie-Mason moves to officially add agenda item #5 Waiver for Pace Labs to this meeting’s agenda.

Second: Eayrs
Ayes (by roll call): M. Garcia, K. Banks, M. Eayrs, A. LaRiviere, J. Collie-Mason Nyes: None
Motion: Passes
PUBLIC COMMENTS:

Kory Hayden and Jen Thackeray from Siskiyou Economic Development Council (SEDC) spoke about the upcoming contract renewal with the Town that they will present in an upcoming meeting. They also talked about Discover Siskiyou and what S.E.D.C. offered to the Town and the local businesses.

Madeleine Ayers spoke about wanting the council to consider a project for a splash pad in the town. It will bring the community together and the town can use the money from the parks grant. She mentioned another grant called iCarp that could help as well. She would like council to keep an open mind. Contact her when council is ready to consider.

PUBLIC COMMENTS ON CLOSED SESSION: None
ADJOURN TO CLOSED SESSION: @ 7:15 p.m.

CLOSED DOOR SESSION:

1. Public Employee Performance Evaluation – Government Code §54957 for Town Administrator/Clerk RETURN TO OPEN SESSION: @ 7:55 p.m.

REPORT ON CLOSED SESSION:

Information was received and direction was given to staff.

DISCUSSION / REPORTS COORESPONDENCE: NON-ACTION ITEMS:

A. Larry Alexander – GlowFest
Mr. Alexander provided brochures and sponsorship information for the upcoming GlowFest. He is wanting to re-establish this event annually in the Town of Fort Jones and advertise at Walker Field. He invites the Town to sponsor the event as we have in the past.

This is a community event with vendors, food, and films from all over the world. He would like the community to feel that the town is part of the festival. Dates are June 20th to 23rd.

B. Public Works Monthly Report
A written report appears in the May 8th agenda packet. Everett Hullquist informed the council that the slab for the dog kennels were poured and the kennels were setup with the help of Deputy Whitchurch.

Also stated was that the VFD has been installed at the well.

C. Town Administrator’s Report
A verbal report was given by Joshua Stanshaw. He reported that Customer Service Clerk Carolin Hoefer is still in the process of updating and inputing data into the UB Max system; the US Treasury Department wants reports for the Covid funding;
D. Police Department Monthly Report
A written report appears in the May 8th agenda packet. Deputy Whitchurch mentioned the slabs being poured for the dog kennels.

E. Fire Department Monthly Report
A written report appears in the agenda packet. Chief Hess mentioned that he was applying for another FEMA grant for recruitment and retention – deadline is this Friday; the department will be needing inventory in the future and a fuel pump for Rescue 1340.

CONSENT CALENDAR:

Public Comments: None

2. a) Approval of Minutes:
i. Regular Meeting March 11, 2024
ii. Special Meeting March 18, 2024
b) Ratification of Disbursements: March 1 through 31, 2024 c) Review Budget vs. Actual for July 1, 2023, through March 31, 2024 Corrections: Garcia asks to have the spelling of Hullquist corrected on the special meeting minutes and to change the time entering closed session on those minutes to 5:37 p.m.

Motion: Eayrs moves to accept the consent calendar with the above corrections to the March 18th special meeting minutes.

Second: LaRiviere
Ayes: M. Garcia, K. Banks, M. Eayrs, J. Collie-Mason, A. LaRiviere Nyes: None
Motion: Passes
DISCUSSION / REPORTS: ACTION ITEMS:

3. Resolution 1126 Adopting a List of Projects for Fiscal Year 2024-2025 Funded by SB1: The Road Repair and Accountability Act of 2027
Public Comments: None
Discussion: State needs to correct paragraph 3 in resolution.

Motion: Eayrs moves to accept Resolution 1126 approving the list of projects for fiscal year 2024-2025 that is funded by SB1 with the correction to the end of paragraph 3 in the resolution.

Second: Collie-Mason
Ayes: M. Garcia, K. Banks, M. Eayrs, J. Collie-Mason, A. LaRiviere Nyes: None
Motion: Passes

4. Siskiyou County Local Transportation Commission LTF Claim Public Comments: None
Motion: Banks moves to accept the Local Transportation Funds.

Second: Eayrs
Ayes: M. Garcia, K. Banks, M. Eayrs, J. Collie-Mason, A. LaRiviere Nays: None
Motion: Passes

5. Waiver for Pace Labs – Consumer Confidence Report
Public Comments: None
Motion: Eayrs moves to approve signing the waiver for Pace Labs to prepare the Consumer Confidence Report.

Second: Banks
Ayes: M. Garcia, K. Banks, M. Eayrs, A. LaRiviere, J. Collie-Mason Nays: None
Motion: Passes

6. GlowFest Sponsorship
Public Comments: Madeleine Ayres states that this is ambitious for a private citizen and feels this is good for the community and the Town should support the event.

Discussion: Administrator asked council for direction on sponsorship. Historically the town has sponsored in the past. Administrator recommends to table until financial direction can be given.

Motion: Collie-Mason moves to table the agenda item until the council is given financial direction from Administrator.

Second: Eayrs
Ayes: M. Garcia, K. Banks, M. Eayrs, LaRiviere, Collie-Mason Nays: None
Motion: Passes

7. Wage Recommendation for Everett Hullquist
Public Comments: Madeleine Ayres feels the amount is a steal and he is worth every dime. It is important to retain quality personnel.

Motion: Eayrs moves to accept the proposed wage increase to $22.50 hr.

Second: LaRiviere
Ayes: M. Garcia, K. Banks, M. Eayrs, J. Collie-Mason, LaRiviere Nays: None
Motion: Passes

8. Wage Recommendation for Kevin Hullquist
Public Comments: Madeliene Ayres feels we need to retain good employees.

Motion: Eayrs moves to accept the proposed wage increase to $21.00 hr.

Second: Collie-Mason
Ayes: M. Garcia, K. Banks, M. Eayrs, J. Collie-Mason, LaRiviere Nays: None
Motion: Passes

9. Wage Recommendation for Carolin Hoefer
Public Comments: None
Motion: Banks moves to accept the proposed wage increase to $20.00 hr.

Second: LaRiviere
Ayes: M. Garcia, K. Banks, M. Eayrs, Collie-Mason, LaRiviere Nays: None
Motion: Passes

10. Wage Recommendation for Cherie Stephen
Public Comments: None
Motion: Eayrs moves to accept the proposed wage increase to $27.50 hr.

Second: LaRiviere
Ayes: M. Garcia, K. Banks, M. Eayrs, Collie-Mason, LaRiviere Nays: None
Motion: Passes

11. Wage Recommendation for Suzanne Nobles
Public Comments: None
Motion: Eayrs moves to accept the proposed wage increase to $18.25 hr.

Second: Collie-Mason
Ayes: M. Garcia, K. Banks, M. Eayrs, LaRiviere, Collie-Mason Nays: None
Motion: Passes

12. Town Administrator/Clerk Contract (Agreement)
Public Comments: None
Motion: Banks moves to table the agreement until presented at a future meeting.

Second: Collie-Mason
Ayes: M. Garcia, K. Banks, M. Eayrs, Collie-Mason, LaRiviere Nays: None
Motion: Passes
STAFF COMMENTS:

Accounting Clerk Cherie Stephen said she is still working on cleaning up and reconciling the financials.

She has run reports and is getting a clearer picture of what it looks like financially for Jan-March. She is looking to project for the budget based on these months.

COUNCIL COMMENTS:

Banks wished Eayrs a happy birthday.

ADJOURNMENT:

The meeting was adjourned at 8:55 p.m. The next regular town council meeting is scheduled to be held on May 13, 2024, at 7:00 p.m.

Attest:
_________________________________________
Joshua Stanshaw, Town Administrator & Clerk
Approved:
______________________________
Mercedes Garcia, Mayor
Fort Jones Town Council
Special Meeting
April 12, 2024

CERTIFICATION OF POSTING AGENDA
I, Joshua Stanshaw, Town Administrator/Clerk, for the Town of Fort Jones, hereby certify that the agenda for the April 12, 2024 special meeting of the Town Council was posted at the Town Hall, near the door of the Town Council Chambers, Ray’s Food Place, Ace Hardware, on the front window of the Fort Jones Post Office and on the Town’s website www.fortjonesca.org on April 11, 2024.

I declare under the penalty of perjury that the forgoing is true and correct.

Joshua Stanshaw, Town Administrator/Clerk
CALL TO ORDER AND ROLL CALL:

Call to order: The special meeting of the Fort Jones Town Council was called to order in person by Mayor Mercedes Garcia at 5:30 p.m.

Roll call: Mercedes Garcia, Kathye Bank, Mark Eayrs, Alex LaRiviere, and Julia Collie-Mason. All present in person.

Staff present: Joshua Stanshaw – Town Administrator/Clerk and Everett Hullquist – Public Works PLEDGE OF ALLEGIANCE: Led by Mayor Garcia
PUBLIC COMMENTS: None
DISCUSSION / REPORTS: ACTION ITEMS:

1. RFP Review and Recommendation for On-Call Planning Services Public Comments: None
Council Discussion: Administrator recommends PlaceWorks as we have already been working with them on other projects. They know the town and they are easy to deal with.

Motion: Eayrs moves to accept the RFP from PlaceWorks for on-call planning services.

Second: LaRiviere
Ayes: M. Garcia, K. Banks, M. Eayrs, J. Collie-Mason, A. LaRiviere Nyes: None
Motion: Passes

2. Town Administrator Employment Agreement
Public Comments: None
Council Discussion: Agreement is acceptable, but in section 3.1, job duty for city clerk needs to be added.

Motion: LaRiviere moves to accept new agreement with the added job duty of the city clerk.

Second: Collie-Mason
Ayes: M. Garcia, K. Banks, M. Eayrs, J. Collie-Mason, A. LaRiviere Nays: None
Motion: Passes

3. Proclamation for Child abuse Prevention Month
Public Comments: Kim Potts from First 5 Siskiyou Children and Families Commission presented a proclamation for the Town to acknowledge April 2024 as Child Abuse Prevention and Sexual Assault Awareness Month and the week of April 6th to the 12th as the Week of the Young Children.

Motion: Collie-Mason moves to accept the proclamation.

Second: LaRiviere
Ayes: M. Garcia, K. Banks, M. Eayrs, A. LaRiviere, J. Collie-Mason Nays: None
Motion: Passes

4. Employee Retirement Services
Public Comments: None
Council Discussion: General discussion between member and administrator.

Motion: Banks moves to allow the Town Administrator explore different providers for retirement services.

Second: LaRiviere
Ayes: M. Garcia, K. Banks, M. Eayrs, LaRiviere, Collie-Mason Nays: None
Motion: Passes
STAFF COMMENTS:

Everett Hullquist – Public Works inquired about what certificates receive the $1.00 wage increase. He was thinking of become a notary.

COUNCIL COMMENTS: None
ADJOURNMENT:

The meeting was adjourned at 6:11 p.m. The next regular town council meeting is scheduled to be held on May 13, 2024, at 7:00 p.m.

Attest:
_________________________________________
Joshua Stanshaw, Town Administrator & Clerk
Approved:
______________________________
Mercedes Garcia, Mayor
11:39 AM
05/06/24
Town of Fort Jones
Payroll Summary
April 2024
Administration General Fund - Other
(General Fund) (General Fund)
Hours Rate Apr 24 Hours Rate
Employee Wages, Taxes and Adjustments
Gross Pay
Salary (Fire Chief) 0.00
Town Administrator/Clerk 1.00 3,653.85
Admin-Hourly 91.00 17.54 1,596.14
Clerk Payroll 101.00 19.74 1,993.74
FD Calls 0.00
FD Training 0.00
Fire Hall Seasonal 0.00
Firefighter Rate 0.00
Holiday - Admin 19.74 0.00
Holiday - Janitorial 17.54 0.00
Janitorial Payroll 77.00 17.54 1,350.58
Library Payroll 20.00 20.00 400.00 20.00 17.00
On-call PW 0.00
Overtime- Water 0.00
Overtime-Roads 0.00
Overtime-Sewer 0.00
Overtime - Admin 17.00 29.61 450.57
Overtime - Parks/Rec 0.00
Parks Payroll 0.00
Road Payroll 0.00
Sewer Payroll 0.00
Sick Pay - Admin 36.00 19.74 680.56
Sick Pay - Fire 0.00
Sick Pay - Janitorial 17.54 0.00
Sick Pay - Water 0.00
Vacation - Admin 8.00 19.74 140.32
Vacation - Fire 0.00
Vacation - Janitorial 17.54 0.00
Water Payroll 30.00 17.54 526.20
Total Gross Pay 381.00 10,791.96 20.00
Adjusted Gross Pay 381.00 10,791.96 20.00
Net Pay 381.00 10,791.96 20.00
Employer Taxes and Contributions
Federal Unemployment 22.64
Medicare Company 156.49
Social Security Company 669.12
CA - Unemployment Company 233.99
CA - Employee Training Tax 0.00
Total Employer Taxes and Contributions 1,082.24

Page 1 of 8 ends

11:39 AM
05/06/24
Town of Fort Jones
Payroll Summary
April 2024
Administration
(General Fund)
Employee Wages, Taxes and Adjustments
Gross Pay
Salary (Fire Chief)
Town Administrator/Clerk
Admin-Hourly
Clerk Payroll
FD Calls
FD Training
Fire Hall Seasonal
Firefighter Rate
Holiday - Admin
Holiday - Janitorial
Janitorial Payroll
Library Payroll
On-call PW
Overtime- Water
Overtime-Roads
Overtime-Sewer
Overtime - Admin
Overtime - Parks/Rec
Parks Payroll
Road Payroll
Sewer Payroll
Sick Pay - Admin
Sick Pay - Fire
Sick Pay - Janitorial
Sick Pay - Water
Vacation - Admin
Vacation - Fire
Vacation - Janitorial
Water Payroll
Total Gross Pay
Adjusted Gross Pay
Net Pay
Employer Taxes and Contributions
Federal Unemployment
Medicare Company
Social Security Company
CA - Unemployment Company
CA - Employee Training Tax
Total Employer Taxes and Contributions
General Fund - Other
(General Fund) Total General Fund Total Parks, Rec and Bui Apr 24 Hours Rate Apr 24 Hours

0.00 0.00

0.00 1.00 3,653.85

0.00 91.00 1,596.14

0.00 101.00 1,993.74

0.00 0.00

0.00 77.00 1,350.58
340.00 40.00 740.00

0.00 0.00

0.00 17.00 450.57

0.00 0.00

0.00 0.00 53.50

0.00 0.00 18.00

0.00 0.00 16.00

0.00 36.00 680.56

0.00 0.00

0.00 0.00 3.00

0.00 8.00 140.32

0.00 0.00

0.00 30.00 526.20 33.00
340.00 401.00 11,131.96 123.50
340.00 401.00 11,131.96 123.50
340.00 401.00 11,131.96 123.50

2.04 24.68

4.93 161.42

21.08 690.20

21.08 255.07

0.00 0.00

49.13 1,131.37

Page 2 of 8 ends

11:39 AM
05/06/24
Town of Fort Jones
Payroll Summary
April 2024
Administration
(General Fund)
Employee Wages, Taxes and Adjustments
Gross Pay
Salary (Fire Chief)
Town Administrator/Clerk
Admin-Hourly
Clerk Payroll
FD Calls
FD Training
Fire Hall Seasonal
Firefighter Rate
Holiday - Admin
Holiday - Janitorial
Janitorial Payroll
Library Payroll
On-call PW
Overtime- Water
Overtime-Roads
Overtime-Sewer
Overtime - Admin
Overtime - Parks/Rec
Parks Payroll
Road Payroll
Sewer Payroll
Sick Pay - Admin
Sick Pay - Fire
Sick Pay - Janitorial
Sick Pay - Water
Vacation - Admin
Vacation - Fire
Vacation - Janitorial
Water Payroll
Total Gross Pay
Adjusted Gross Pay
Net Pay
Employer Taxes and Contributions
Federal Unemployment
Medicare Company
Social Security Company
CA - Unemployment Company
CA - Employee Training Tax
Total Employer Taxes and Contributions
Fire Dept Strike
Total Parks, Rec and Building (Public Safety) (Public
Rate Apr 24 Hours Rate Apr 24

0.00 2.00 5,115.84

0.00 0.00

0.00 138.00 10.00 1,380.00

0.00 56.00 7.00 392.00

0.00 150.00 0.00

0.00 15.50 0.00

0.00 0.00

0.00 0.00
1,262.15 0.00
352.98 0.00
313.76 0.00

0.00 0.00

0.00 32.00 0.00

0.00 0.00

58.83 0.00

0.00 0.00

0.00 32.00 0.00

0.00 0.00
647.13 0.00
2,634.85 196.00 6,887.84
2,634.85 196.00 6,887.84
2,634.85 196.00 6,887.84

0.00 9.04

38.20 99.89
163.35 427.02

0.00 93.36

0.00 0.00
201.55 629.31

Page 3 of 8 ends

11:39 AM
05/06/24
Town of Fort Jones
Payroll Summary
April 2024
Administration
(General Fund)
Employee Wages, Taxes and Adjustments
Gross Pay
Salary (Fire Chief)
Town Administrator/Clerk
Admin-Hourly
Clerk Payroll
FD Calls
FD Training
Fire Hall Seasonal
Firefighter Rate
Holiday - Admin
Holiday - Janitorial
Janitorial Payroll
Library Payroll
On-call PW
Overtime- Water
Overtime-Roads
Overtime-Sewer
Overtime - Admin
Overtime - Parks/Rec
Parks Payroll
Road Payroll
Sewer Payroll
Sick Pay - Admin
Sick Pay - Fire
Sick Pay - Janitorial
Sick Pay - Water
Vacation - Admin
Vacation - Fire
Vacation - Janitorial
Water Payroll
Total Gross Pay
Adjusted Gross Pay
Net Pay
Employer Taxes and Contributions
Federal Unemployment
Medicare Company
Social Security Company
CA - Unemployment Company
CA - Employee Training Tax
Total Employer Taxes and Contributions
Strike Team To
(Public Safety) Total Public Safety
Hours Rate Apr 24 Hours Rate

0.00 2.00

0.00 0.00

0.00 5.00 10.00 50.00 143.00

4.00 7.00 28.00 60.00
150.00 0.00

15.50 0.00

0.00 0.00

0.00 9.00 78.00 205.00

9.00 78.00 205.00

0.47 1.13

4.84 4.84

0.00 11.28

Page 4 of 8 ends

11:39 AM
05/06/24
Town of Fort Jones
Payroll Summary
April 2024
Administration
(General Fund)
Employee Wages, Taxes and Adjustments
Gross Pay
Salary (Fire Chief)
Town Administrator/Clerk
Admin-Hourly
Clerk Payroll
FD Calls
FD Training
Fire Hall Seasonal
Firefighter Rate
Holiday - Admin
Holiday - Janitorial
Janitorial Payroll
Library Payroll
On-call PW
Overtime- Water
Overtime-Roads
Overtime-Sewer
Overtime - Admin
Overtime - Parks/Rec
Parks Payroll
Road Payroll
Sewer Payroll
Sick Pay - Admin
Sick Pay - Fire
Sick Pay - Janitorial
Sick Pay - Water
Vacation - Admin
Vacation - Fire
Vacation - Janitorial
Water Payroll
Total Gross Pay
Adjusted Gross Pay
Net Pay
Employer Taxes and Contributions
Federal Unemployment
Medicare Company
Social Security Company
CA - Unemployment Company
CA - Employee Training Tax
Total Employer Taxes and Contributions
Total Streets and Roads Waste Water
Total Public Safety (Public Works) (Public Works)
Apr 24 Hours Rate Apr 24 Hours
5,115.84 0.00

0.00 0.00

0.00 0.00
1,430.00 0.00
420.00 0.00

0.00 0.00

0.00 504.00 1,008.00

0.00 0.00

0.00 25.00 641.75

0.00 33.00 745.91

0.00 15.00 385.05 28.00

0.00 0.00

0.00 35.00 898.45
6,965.84 612.00 3,679.16 28.00
6,965.84 612.00 3,679.16 28.00
6,965.84 612.00 3,679.16 28.00

9.51 0.00
101.02 53.35
431.86 228.11

98.20 0.00

0.00 0.00
640.59 281.46

Page 5 of 8 ends

11:39 AM
05/06/24
Town of Fort Jones
Payroll Summary
April 2024
Administration
(General Fund)
Employee Wages, Taxes and Adjustments
Gross Pay
Salary (Fire Chief)
Town Administrator/Clerk
Admin-Hourly
Clerk Payroll
FD Calls
FD Training
Fire Hall Seasonal
Firefighter Rate
Holiday - Admin
Holiday - Janitorial
Janitorial Payroll
Library Payroll
On-call PW
Overtime- Water
Overtime-Roads
Overtime-Sewer
Overtime - Admin
Overtime - Parks/Rec
Parks Payroll
Road Payroll
Sewer Payroll
Sick Pay - Admin
Sick Pay - Fire
Sick Pay - Janitorial
Sick Pay - Water
Vacation - Admin
Vacation - Fire
Vacation - Janitorial
Water Payroll
Total Gross Pay
Adjusted Gross Pay
Net Pay
Employer Taxes and Contributions
Federal Unemployment
Medicare Company
Social Security Company
CA - Unemployment Company
CA - Employee Training Tax
Total Employer Taxes and Contributions
Waste Water Total Water
(Public Works) (Public Works) Total Public
Rate Apr 24 Hours Rate Apr 24

0.00 0.00

25.67 637.80 0.00

0.00 0.00

0.00 0.50 12.84

0.00 0.00

0.00 44.00 1,038.40
637.80 44.50 1,051.24
637.80 44.50 1,051.24
637.80 44.50 1,051.24

0.00 0.00

9.25 15.24

39.55 65.18

0.00 0.00

48.80 80.42

Page 6 of 8 ends

11:39 AM
05/06/24
Town of Fort Jones
Payroll Summary
April 2024
Administration
(General Fund)
Employee Wages, Taxes and Adjustments
Gross Pay
Salary (Fire Chief)
Town Administrator/Clerk
Admin-Hourly
Clerk Payroll
FD Calls
FD Training
Fire Hall Seasonal
Firefighter Rate
Holiday - Admin
Holiday - Janitorial
Janitorial Payroll
Library Payroll
On-call PW
Overtime- Water
Overtime-Roads
Overtime-Sewer
Overtime - Admin
Overtime - Parks/Rec
Parks Payroll
Road Payroll
Sewer Payroll
Sick Pay - Admin
Sick Pay - Fire
Sick Pay - Janitorial
Sick Pay - Water
Vacation - Admin
Vacation - Fire
Vacation - Janitorial
Water Payroll
Total Gross Pay
Adjusted Gross Pay
Net Pay
Employer Taxes and Contributions
Federal Unemployment
Medicare Company
Social Security Company
CA - Unemployment Company
CA - Employee Training Tax
Total Employer Taxes and Contributions
Total Public Works TOTAL
Hours Rate Apr 24 Hours Rate

0.00 2.00

0.00 1.00

0.00 91.00

0.00 101.00

0.00 143.00

0.00 60.00

0.00 0.00

0.00 77.00

0.00 40.00
504.00 1,008.00 504.00

0.00 0.00

0.00 0.00 17.00

0.00 25.00 641.75 78.50

33.00 745.91 51.00

43.00 1,022.85 59.00

0.00 36.00

0.00 0.00

0.50 12.84 3.50

0.00 8.00

0.00 0.00

79.00 1,936.85 142.00
684.50 5,368.20 1,414.00
684.50 5,368.20 1,414.00
684.50 5,368.20 1,414.00

0.00 77.84
332.84

0.00 0.00
410.68

Page 7 of 8 ends

11:39 AM
05/06/24
Town of Fort Jones
Payroll Summary
April 2024
Administration
(General Fund)
Employee Wages, Taxes and Adjustments
Gross Pay
Salary (Fire Chief)
Town Administrator/Clerk
Admin-Hourly
Clerk Payroll
FD Calls
FD Training
Fire Hall Seasonal
Firefighter Rate
Holiday - Admin
Holiday - Janitorial
Janitorial Payroll
Library Payroll
On-call PW
Overtime- Water
Overtime-Roads
Overtime-Sewer
Overtime - Admin
Overtime - Parks/Rec
Parks Payroll
Road Payroll
Sewer Payroll
Sick Pay - Admin
Sick Pay - Fire
Sick Pay - Janitorial
Sick Pay - Water
Vacation - Admin
Vacation - Fire
Vacation - Janitorial
Water Payroll
Total Gross Pay
Adjusted Gross Pay
Net Pay
Employer Taxes and Contributions
Federal Unemployment
Medicare Company
Social Security Company
CA - Unemployment Company
CA - Employee Training Tax
Total Employer Taxes and Contributions
TOTAL
Apr 24
5,115.84
3,653.85
1,596.14
1,993.74
1,430.00
420.00

0.00 0.00

0.00 0.00
1,350.58
740.00
1,008.00

0.00 0.00

0.00 450.57

0.00 1,903.90
1,098.89
1,336.61
680.56

0.00 0.00

71.67 140.32

0.00 0.00
3,110.18
26,100.85
26,100.85
26,100.85

34.19 378.48
1,618.25
353.27

0.00 2,384.19

Page 8 of 8 ends

12:06 PM
05/20/24
Accrual Basis
Jul 1, 23
ASSETS
Current Assets
Checking/Savings
02-028700 3,297.95
02-810025 - GF 97,173.29
02-810116 - WRF 682,560.97
02-810141 540,802.40
02-810189 882,433.58
1801-CBDG 1,275.23
92 810153 1,184.62
LAIF 98-47-310 121,009.00
Total Checking/Savings 2,329,737.04
Accounts Receivable
1200 - Account Receivable 12,384.99
1201 - W Water Acct Receivable 70,921.78
1201 WW Sewer Acct Receivable 22,714.76
Total Accounts Receivable 106,021.53
Other Current Assets
Payroll Service Customer Asset -2,609.42
Total Other Current Assets -2,609.42
Total Current Assets 2,433,149.15
Fixed Assets
1720 - Utility Plant & Equip 2,390,432.58
1723 - Fire 310,457.81
1724 - Parks and Rec 425,454.00
1725 - Public Works 110,327.10
1726 - Streets and Roads 1,895,638.00
1777 - Accumulated Depreciation -2,517,541.00
1900 - Town Buildings & Equip. 826,776.26
Total Fixed Assets 3,441,544.75
Other Assets
1810 B CDBG Loans RLF
Total 1810 B CDBG Loans RLF 956,516.21
1915 - Public Safety Reserve 49,000.00
CDBG Loans 89-92
Total CDBG Loans 89-92 887,748.43
Total Other Assets 1,893,264.64
TOTAL ASSETS 7,767,958.54

LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
2000 - Accounts Payable 53,807.65

Page 1 of 3 ends

12:06 PM
05/20/24
Accrual Basis
Total Accounts Payable 53,807.65
Other Current Liabilities
2102 - Payroll Liabilities
2100 - SUICA
2110 - CompanyCA 9,291.75
Total 2100 - SUICA 9,291.75
2104 - Federal Withholding
Federal Unemployment 224.57
2104 - Federal Withholding - Other 3,557.45
Total 2104 - Federal Withholding 3,782.02
2106 - State Withholding CA 9,758.74
2108 - FICA
2112 - Employee 4,400.48
2118 - Company 4,772.47
Total 2108 - FICA 9,172.95
2114 - Medicare
2116 - Employee 9,136.19
2120 - Company 4,765.92
Total 2114 - Medicare 13,902.11
2122 - Retirement
Company 1,018.81
2122 - Retirement - Other 6,342.36
Total 2122 - Retirement 7,361.17
2400 - Retirement Withheld -1,011.71
2500 - Medical Insurance
2510 - Company 51,115.73
2520 - Employee -88,804.65
2500 - Medical Insurance - Other 6,962.46
Total 2500 - Medical Insurance -30,726.46
2102 - Payroll Liabilities - Other -17,498.84
Total 2102 - Payroll Liabilities 4,031.73
2805 - Curent Portion of Bond 13,000.00
CDBG Impound Accounts
Total CDBG Impound Accounts 10,077.01
Direct Deposit Liabilities -7,828.44
Employee Training Tax 7,018.72
None -3,462.93
Total Other Current Liabilities 22,836.09
Total Current Liabilities 76,643.74
Long Term Liabilities
2700 - Refundable Water Deposit -669.59
2800 - Water Bond Payable 165,317.50
Total Long Term Liabilities 164,647.91
Total Liabilities 241,291.65

Page 2 of 3 ends

12:06 PM
05/20/24
Accrual Basis
Equity
3000 - Opening Bal Equity -263,657.39
3900 - Retained Earnings 7,806,764.18
Net Income -16,439.90
Total Equity 7,526,666.89
TOTAL LIABILITIES & EQUITY 7,767,958.54

Page 3 of 3 ends

4:32 PM
05/02/24
Accrual Basis
Town of Fort Jones
Income Statement
April 2024
Apr 24
Income
1I - General Government Income
4099 - Property Taxes
4100 - Secured Current 41,290.66
Total 4099 - Property Taxes 41,290.66
4302- Fees Collection Cost -5.48
4303 - Vehicle Fees 6.14
4400 - Rent 675.00
Total 1I - General Government Income 41,966.32
2I - Public Safety Income
2a - Law Enforcement
4112 - COPS Allocation 13,955.92
4117 - Tax Allocation - Law Enf 313.30
Total 2a - Law Enforcement 14,269.22
Total 2I - Public Safety Income 14,269.22
3I - Public Works Income
3a - Streets Income
4540 - Tax Allocation - Roads 3,318.72
Total 3a - Streets Income 3,318.72
3b - Sewer Income
4212 - Sewer Revenue 15,863.46
Total 3b - Sewer Income 15,863.46
3c - Water Income
4810 - Water Revenue 15,211.66
4820 - Water Interest 3.75
Total 3c - Water Income 15,215.41
Total 3I - Public Works Income 34,397.59
4900 - CBDG Interest 2,123.56
6000 - BPF
6001 - Donations 400.00
Total 6000 - BPF 400.00
Total Income 93,156.69
Gross Profit 93,156.69
Expense
1E- General Government Expense
2285 - IT Services 1,527.50
5100- Council/Election 135.00
5210- Clerk Payroll 1,993.74
5220- Supp\USPO\Petty 793.33
5400 - Professional Fees
5401 - Legal Fees 290.00
5403 - Consulting Fees 2,755.00
Total 5400 - Professional Fees 3,045.00

Page 1 of 4 ends

4:32 PM
05/02/24
Accrual Basis
Town of Fort Jones
Income Statement
April 2024
Apr 24
5500- Planning 500.00
5550- Library Payroll 740.00
5555 - Admin Payroll 2,867.59
6205- Health Insurance 9,516.00
9150-City Hall Expenses
1-012 - City Hall Power 622.21
9154 - Disposal 2 yd Bin 4,855.00
9155 - Equipment Finance 154.41
Total 9150-City Hall Expenses 5,631.62
9152- Propane 493.63
1E- General Government Expense - Other 771.52
Total 1E- General Government Expense 28,014.93
2E- Public Safety Expense
2EA- Law Enforcement Expense
7181 - Law Enforcement Phones 183.72
Animal Control
7930- Animal Control 570.97
Total Animal Control 570.97
Total 2EA- Law Enforcement Expense 754.69
2EB- Fire Department Expense
7532 - FF Training 0.00
7550 - Misc Expense _ Fire Dept 472.50
7510- Fire Dept Payroll 5,285.89
7513 - Calls & Meetings 3,070.00
7520- Fire Dept Supl & Mtnce 2,209.49
7525- Pub Safety Fuel & Oil
7527- Gas Reimbursement 80.43
7525- Pub Safety Fuel & Oil - Other 471.77
Total 7525- Pub Safety Fuel & Oil 552.20
7540- Fire Dept. Utilities
1-001- Fire Dept. Power Bill 501.93
2261- Fire Dept. Phone 435.12
2262 - Disposal 155.00
Total 7540- Fire Dept. Utilities 1,092.05
2EB- Fire Department Expense - Other 1,384.40
Total 2EB- Fire Department Expense 14,066.53
2EC - Strike Team Expenses
7514 Seasonal FF Payroll 0.00
7515 - Strike Team Payroll 0.00
2EC - Strike Team Expenses - Other 20.53
Total 2EC - Strike Team Expenses 20.53
Total 2E- Public Safety Expense 14,841.75
3E- Public Works Expense

Page 2 of 4 ends

4:32 PM
05/02/24
Accrual Basis
Town of Fort Jones
Income Statement
April 2024
Apr 24
3EA- Streets
1-000 - Street Lights
02 HPSV Lights 49.60
02 HPSV Metal Lights 31.74
10 HPSV Wood Lights 322.40
11 HPSV Lights 174.57
72 HPSV Lights 1,424.24
Total 1-000 - Street Lights 2,002.55
8120- Street Mtnce/Utilities
1-005 - Barn Power 386.75
1-007 - Phone Bill 97.48
Total 8120- Street Mtnce/Utilities 484.23
8130- Equipment Maintenance
8133- Parts & Supplies 18.22
Total 8130- Equipment Maintenance 18.22
8199- Road Payroll 1,098.89
Total 3EA- Streets 3,603.89
Total 3E- Public Works Expense 3,603.89
3EB- Sewer Expense
8510- Sewer Payroll 1,336.61
8520- Sewer Expenses
1-015 - Sewer Power bill 32.10
1-019 bbp sewer 20.93
8521- Sewer Rep & Mtnce 523.05
8520- Sewer Expenses - Other 22.95
Total 8520- Sewer Expenses 599.03
8530- Sewer Supplies 0.00
Total 3EB- Sewer Expense 1,935.64
3EC- Water Expense
8610- Water Parts & Supplies 84.30
8615- Water Payroll 4,189.85
8620- Water Repairs & Mtnce 8,653.96
8627 - Fuel-Oil 467.41
8630- Water Fees & Testing 250.00
8640- Water Utilities
1-000 - Water Power
New Pump 1,014.52
Old pump 82.19
Total 1-000 - Water Power 1,096.71
1-001 - Water Phones
468-2598 261.75
468-5864 78.74
Cell 119.00

Page 3 of 4 ends

4:32 PM
05/02/24
Accrual Basis
Town of Fort Jones
Income Statement
April 2024
Apr 24
Total 1-001 - Water Phones 459.49
Total 8640- Water Utilities 1,556.20
Total 3EC- Water Expense 15,201.72
4E- Parks & Recreation Expense
9151- City Hall Maintenance 0.00
9116 - Janitorial Payroll 1,350.58
9109- Parks Payroll 1,903.90
9130- Ball Park Expenses
1-002 - LLP Snack 41.92
1-013 - BBP lights 238.37
1-014 - LLP lights 35.16
1-017 - BBP pump 21.17
9131- Maintenance & Supplies 170.24
Total 9130- Ball Park Expenses 506.86
9140- Scout Hall Expenses
1-006 - Scout Hall Power 208.41
Total 9140- Scout Hall Expenses 208.41
9160- Museum Expenses
1-004 - Museum Electricity 54.42
5568- Museum Phone 97.62
Total 9160- Museum Expenses 152.04
Total 4E- Parks & Recreation Expense 4,121.79
4EF - Sewer Grant 362.50
6504- Payroll Taxes
Federal Unemployment 40.86
6506- FICA 1,708.77
6508- Medicare 399.63
6512- SUI 422.18
6516 - ETT 0.00
6504- Payroll Taxes - Other 49.23
Total 6504- Payroll Taxes 2,620.67
Payroll Expenses 4,093.83
Total Expense 74,796.72
Net Income 18,359.97

Page 4 of 4 ends

11:26 AM
06/03/24
Accrual Basis
Jul '23 - Jun 24 Budget $ Over Budget % of Budget
Income
1I - General Government Income
4099 - Property Taxes
Slater Fire Prop Tax 0.00 0.00 0.00 0.0%
4100 - Secured Current 109,687.90 128,000.00 -18,312.10 85.69% 4101 - Unsecured Current 4,496.13 4,000.00 496.13 112.4% 4102 - Unsecured Delinquent 277.36 0.00 277.36 100.0%
4106- Supp Int 19.55 0.00 19.55 100.0%
4108- Supp Del 0.00 0.00 0.00 0.0%
4507 - Homeowner Alloc 944.64 1,200.00 -255.36 78.72%
4508 - VLF Net 74,536.42 65,000.00 9,536.42 114.67%
4512 - Off Highway Vehicle Tax 0.00 1,100.00 -1,100.00 0.0% 4514- Unsec Interest 0.00 0.00 0.00 0.0%
4516- Sup Current 3,682.30 1,200.00 2,482.30 306.86%
4518 - CA Fish& Game PILT 82.03 80.00 2.03 102.54%
Total 4099 - Property Taxes 193,726.33 200,580.00 -6,853.67 96.58% 4111 - Sales Tax 303,351.60 290,000.00 13,351.60 104.6% 4214 - Land Use 529.00 150.00 379.00 352.67%
4215e - Tax Allocation - Parks 0.00 122,500.00 -122,500.00 0.0% 4216 - Franchises 7,719.30 7,700.00 19.30 100.25%
4218 - Business License 2,286.35 6,000.00 -3,713.65 38.11% 4301- Fees Booking 0.00 40.00 -40.00 0.0%
4302- Fees Collection Cost -12.40 -45.00 32.60 27.56%
4303 - Vehicle Fees 31.11 100.00 -68.89 31.11%
4400 - Rent 7,190.00 4,000.00 3,190.00 179.75%
4410 - Interest General Fund 149.23 0.00 149.23 100.0%
4504 - Motor Vehicle in Lieu 800.00 0.00 800.00 100.0%
4730 - Miscellaneous 12.10 30.00 -17.90 40.33%
Transfer In - Admin 0.00 407,761.00 -407,761.00 0.0%
Transfer Out - Tax Allocation 0.00 490,000.00 -490,000.00 0.0% 1I - General Government Income - Other 61,967.61 0.00 61,967.61 100.0% Total 1I - General Government Income 577,750.23 1,528,816.00 -951,065.77 37.79% 2I - Public Safety Income
2a - Law Enforcement
4111- Growth Alloc 413.60 0.00 413.60 100.0%
4112 - COPS Allocation 186,615.31 100,000.00 86,615.31 186.62% 4115 - 17-18 Growth Allocation 0.00 50,000.00 -50,000.00 0.0% 4116 - Prop172 1,815.95 1,250.00 565.95 145.28%
4117 - Tax Allocation - Law Enf 656.28 73,500.00 -72,843.72 0.89% Animal Control
4230 - Dog Licenses 60.00 600.00 -540.00 10.0%
Total Animal Control 60.00 600.00 -540.00 10.0%
2a - Law Enforcement - Other 350.23
Total 2a - Law Enforcement 189,911.37 225,350.00 -35,438.63 84.27%

Page 1 of 9 ends

11:26 AM
06/03/24
Accrual Basis
2b - Fire Protection
4740 - Fire Dept. 219,954.03 2,400.00 217,554.03 9,164.75% 4741 - Tax Allocation - Fire 0.00 122,500.00 -122,500.00 0.0% 4750 - Strike Team Income 6,072.64 350,000.00 -343,927.36 1.74% Total 2b - Fire Protection 226,026.67 474,900.00 -248,873.33 47.6% 2I - Public Safety Income - Other 296.29
Total 2I - Public Safety Income 416,234.33 700,250.00 -284,015.67 59.44% 3I - Public Works Income
3a - Streets Income
4499 - Gas Tax 2103 1,436.51 5,000.00 -3,563.49 28.73%
4500 - Gas Tax 2106 2,026.04 6,000.00 -3,973.96 33.77%
4501 - Gas Tax 2107 1,387.27 4,000.00 -2,612.73 34.68%
4502 - Gas Tax 2107.5 1,000.00 1,000.00 0.00 100.0%
4503 - Gas Tax 2105 1,016.28 4,000.00 -2,983.72 25.41%
4530 - Local Transportation 11,056.57 4,000.00 7,056.57 276.41% 4534-Prop 42 TCRF 0.00 800.00 -800.00 0.0%
4538-Vehicle License Fee 857.10 400.00 457.10 214.28%
4540 - Tax Allocation - Roads 29,380.36 73,500.00 -44,119.64 39.97% SB1 2,714.02 7,000.00 -4,285.98 38.77%
Total 3a - Streets Income 50,874.15 105,700.00 -54,825.85 48.13% 3b - Sewer Income
4210 - Tax Allocation - Sewer 0.00 73,500.00 -73,500.00 0.0% 4212 - Sewer Revenue 167,905.66 72,000.00 95,905.66 233.2% 4213 - Connections & Fees 0.00 500.00 -500.00 0.0%
3b - Sewer Income - Other 755.16 0.00 755.16 100.0%
Total 3b - Sewer Income 168,660.82 146,000.00 22,660.82 115.52% 3c - Water Income
4810 - Water Revenue 192,497.51 140,000.00 52,497.51 137.5% 4812 - Bulk Water Sales 0.00 0.00 0.00 0.0%
4815 - Tax Allocation - Water 0.00 24,500.00 -24,500.00 0.0% 4820 - Water Interest 27.86 0.00 27.86 100.0%
4830 - Water Connections 0.00 300.00 -300.00 0.0%
4835 - Material Reimbursement 22.00
4840 - Gretchen Acres Assess 4,830.23 3,000.00 1,830.23 161.01% 3c - Water Income - Other 304.25 0.00 304.25 100.0%
Total 3c - Water Income 197,681.85 167,800.00 29,881.85 117.81% 3I - Public Works Income - Other 12,155.26
Total 3I - Public Works Income 429,372.08 419,500.00 9,872.08 102.35% 5I - American Rescue Plan Act
4915 - ARPA Income 0.00 0.00 0.00 0.0%
Total 5I - American Rescue Plan Act 0.00 0.00 0.00 0.0% 4900 - CBDG Interest
2004-STBG-1894
04 Bank Checking Interest 205.51
Total 2004-STBG-1894 205.51
MI Bank/LAIF Interest 0.00 0.00 0.00 0.0%

Page 2 of 9 ends

11:26 AM
06/03/24
Accrual Basis
4900 - CBDG Interest - Other 19,318.45 0.00 19,318.45 100.0% Total 4900 - CBDG Interest 19,523.96 0.00 19,523.96 100.0% 4901 - SCORE Reimbursement 1,535.00 0.00 1,535.00 100.0% 4903 - Library Reimbursement 8,163.98 8,500.00 -336.02 96.05% 4904 - SWRCB Reimbursemernt 0.00 0.00 0.00 0.0%
4911 Coronavirus Relief Fund 0.00 0.00 0.00 0.0%
4950-Housing Interest 0.00 0.00 0.00 0.0%
6000 - BPF
6001 - Donations 1,100.00
Total 6000 - BPF 1,100.00
Housing Interest 3,282.47 0.00 3,282.47 100.0%
Total Income 1,456,962.05 2,657,066.00 -1,200,103.95 54.83% Cost of Goods Sold
Cost of Goods Sold 0.00
Total COGS 0.00
Gross Profit 1,456,962.05 2,657,066.00 -1,200,103.95 54.83% Expense
1E- General Government Expense
2285 - IT Services 18,392.53 13,000.00 5,392.53 141.48% 5100- Council/Election 3,580.37 4,000.00 -419.63 89.51% 5110- Mayor Payroll 1,620.00 2,160.00 -540.00 75.0%
5210- Clerk Payroll 11,815.02 3,600.00 8,215.02 328.2%
5220- Supp\USPS 9,932.90 4,000.00 5,932.90 248.32%
5400 - Professional Fees
5401 - Legal Fees 28,236.46 35,635.00 -7,398.54 79.24%
5402 - Accounting Fees 4,449.43 11,000.00 -6,550.57 40.45% 5403 - Consulting Fees 95,385.00 75,000.00 20,385.00 127.18% 5404 - Engineering Fees - Annex 0.00 31,500.00 -31,500.00 0.0% 5405 - Reimbursed Expenses 0.00 0.00 0.00 0.0%
5400 - Professional Fees - Other 1,500.00 3,000.00 -1,500.00 50.0% Total 5400 - Professional Fees 129,570.89 156,135.00 -26,564.11 82.99% 5500- Planning
5502 - City Promotion 0.00 10,000.00 -10,000.00 0.0%
5501 - Economic Development 5,416.71 6,800.00 -1,383.29 79.66% 5500- Planning - Other 16,583.05 500.00 16,083.05 3,316.61% Total 5500- Planning 21,999.76 17,300.00 4,699.76 127.17% 5550- Library Payroll 4,349.15 8,400.00 -4,050.85 51.78% 5555 - Admin Payroll 24,652.61 106,762.00 -82,109.39 23.09% 5600- Misc. 0.00 400.00 -400.00 0.0%
5700- Publication 70.73 500.00 -429.27 14.15%
5705 - Dues and Subscriptions 1,674.97 1,000.00 674.97 167.5% 6205- Health Insurance 32,190.54 17,000.00 15,190.54 189.36% 6300- Insurance
6204- Workers Compensation 10,505.67 10,900.00 -394.33 96.38% 6303- Liability Insurance 37,489.39 4,633.00 32,856.39 809.18% 6304 -Property Insurance 0.00 2,023.00 -2,023.00 0.0%

Page 3 of 9 ends

11:26 AM
06/03/24
Accrual Basis
6305 - Crime Incurance 8.01 150.00 -141.99 5.34%
6300- Insurance - Other 0.00 1,600.00 -1,600.00 0.0%
Total 6300- Insurance 48,003.07 19,306.00 28,697.07 248.64% 6301- Insurance Expense 0.00 250.00 -250.00 0.0%
6400- Property Tax 342.42 960.00 -617.58 35.67%
6406- 98 Bank Charge 10.00 0.00 10.00 100.0%
9150-City Hall Expenses
1-012 - City Hall Power 3,072.01 4,850.00 -1,777.99 63.34% 133000- City Hall water 399.56 300.00 99.56 133.19%
2281- City Hall Phone 0.00 2,000.00 -2,000.00 0.0%
6601-Library Expense 0.00 500.00 -500.00 0.0%
9154 - Disposal 2 yd Bin 6,250.00 3,000.00 3,250.00 208.33% 9155 - Equipment Finance 2,517.18 3,600.00 -1,082.82 69.92% 9150-City Hall Expenses - Other 3,554.48 0.00 3,554.48 100.0% Total 9150-City Hall Expenses 15,793.23 14,250.00 1,543.23 110.83% 9152- Propane 1,074.71 12,000.00 -10,925.29 8.96%
1E- General Government Expense - Other 17,247.92 0.00 17,247.92 100.0% Total 1E- General Government Expense 342,320.82 381,023.00 -38,702.18 89.84% 2E- Public Safety Expense
2EA- Law Enforcement Expense
7120 - Admin Allocation - Law E 0.00 40,776.00 -40,776.00 0.0% 7125 - Law Enforcement Services 111,578.00 149,056.00 -37,478.00 74.86% 7135- Police Maintenance 0.00 8,000.00 -8,000.00 0.0%
7145- Dispatch 0.00 10,250.00 -10,250.00 0.0%
7180 - Law Enforcement - Other 0.00 5,000.00 -5,000.00 0.0% 7181 - Law Enforcement Phones 2,016.45 2,400.00 -383.55 84.02% Animal Control
7930- Animal Control 4,770.97 500.00 4,270.97 954.19%
Total Animal Control 4,770.97 500.00 4,270.97 954.19%
2EA- Law Enforcement Expense - Other 0.00 0.00 0.00 0.0% Total 2EA- Law Enforcement Expense 118,365.42 215,982.00 -97,616.58 54.8% 2EB- Fire Department Expense
7515 - FD Sleeper Grocery 1,308.82 0.00 1,308.82 100.0% 7532 - FF Training 423.78 1,500.00 -1,076.22 28.25%
Crime Insurance 13.68 0.00 13.68 100.0%
7550 - Misc Expense _ Fire Dept 2,479.51 300.00 2,179.51 826.5% 6310- Property Insurance 170.81 1,600.00 -1,429.19 10.68% 7500 - Admin Allocation - Fire 0.00 101,940.00 -101,940.00 0.0% 7505 - Liability Insurance 924.03 5,400.00 -4,475.97 17.11% 7506 - Work Comp Insurance 1,531.75 20,000.00 -18,468.25 7.66% 7507 - Auto Insurance 1,367.29 16,000.00 -14,632.71 8.55% 7510- Fire Dept Payroll 16,458.74 15,000.00 1,458.74 109.73% 7511- Firefighter Physicals 240.00 100.00 140.00 240.0% 7512 - Live Scan 0.00 200.00 -200.00 0.0%
7513 - Calls & Meetings 12,816.50 9,000.00 3,816.50 142.41% 7520- Fire Dept Supl & Mtnce 42,883.99 23,000.00 19,883.99 186.45%

Page 4 of 9 ends

11:26 AM
06/03/24
Accrual Basis
7525- Pub Safety Fuel & Oil
7527- Gas Reimbursement 174.04
7525- Pub Safety Fuel & Oil - Other 9,297.15 9,000.00 297.15 103.3% Total 7525- Pub Safety Fuel & Oil 9,471.19 9,000.00 471.19 105.24% 7540- Fire Dept. Utilities
1-001- Fire Dept. Power Bill 3,833.59 4,000.00 -166.41 95.84% 2261- Fire Dept. Phone 5,101.19 4,300.00 801.19 118.63% 2262 - Disposal 1,550.00 1,000.00 550.00 155.0%
7541- Propane 0.00 200.00 -200.00 0.0%
Total 7540- Fire Dept. Utilities 10,484.78 9,500.00 984.78 110.37% 2EB- Fire Department Expense - Other 298,432.97 0.00 298,432.97 100.0% Total 2EB- Fire Department Expense 399,007.84 212,540.00 186,467.84 187.73% 2EC - Strike Team Expenses
7514 Seasonal FF Payroll 31,400.00 36,000.00 -4,600.00 87.22% Crime Insurance 13.68 0.00 13.68 100.0%
6311 - Property Insurance 165.32 0.00 165.32 100.0%
7502 - Auto Insurance 1,367.29 0.00 1,367.29 100.0%
7505b - Liability Insurance 926.03 0.00 926.03 100.0%
7506b - Workers Comp Ins 1,531.75 0.00 1,531.75 100.0%
7513 Fleet Maintenance - Strike 0.00 24,000.00 -24,000.00 0.0% 7515 - Strike Team Payroll 214,520.78 168,000.00 46,520.78 127.69% 7516 - Payroll Taxes
7517 - FICA 0.00 13,500.00 -13,500.00 0.0%
7518 - Medicare 0.00 2,738.00 -2,738.00 0.0%
7519 - SUI 0.00 4,500.00 -4,500.00 0.0%
Total 7516 - Payroll Taxes 0.00 20,738.00 -20,738.00 0.0% 2EC - Strike Team Expenses - Other 632.53
Total 2EC - Strike Team Expenses 250,557.38 248,738.00 1,819.38 100.73% 2ED SAFER Grant
7530 - Uniforms and Safety Gear 507.55
Total 2ED SAFER Grant 507.55
2E- Public Safety Expense - Other 11,219.75
Total 2E- Public Safety Expense 779,657.94 677,260.00 102,397.94 115.12% 3E- Public Works Expense
3EA- Streets
8505 - Clothes Allowance 0.00 25.00 -25.00 0.0%
Crime Insurance 2.17 0.00 2.17 100.0%
1-000 - Street Lights
02 HPSV Lights 471.71 600.00 -128.29 78.62%
02 HPSV Metal Lights 248.97 100.00 148.97 248.97%
10 HPSV Wood Lights 3,066.16 3,500.00 -433.84 87.61%
11 HPSV Lights 1,369.26 500.00 869.26 273.85%
72 HPSV Lights 11,361.70 12,000.00 -638.30 94.68%
Total 1-000 - Street Lights 16,517.80 16,700.00 -182.20 98.91% 6306- Property Insurance 0.00 400.00 -400.00 0.0%
8110 - Admin Allocation - Stree 0.00 61,164.00 -61,164.00 0.0%

Page 5 of 9 ends

11:26 AM
06/03/24
Accrual Basis
8120- Street Mtnce/Utilities
1-005 - Barn Power 2,394.81 2,000.00 394.81 119.74%
1-006 Barn Maintenance 0.00 0.00 0.00 0.0%
1-007 - Phone Bill 1,071.56 1,200.00 -128.44 89.3%
8121- Street Maintenance
8126- LTC 0.00 100.00 -100.00 0.0%
8127- STIP Project - Consulting 0.00 0.00 0.00 0.0%
8121- Street Maintenance - Other 200.00 0.00 200.00 100.0% Total 8121- Street Maintenance 200.00 100.00 100.00 200.0% 8120- Street Mtnce/Utilities - Other 0.00 0.00 0.00 0.0% Total 8120- Street Mtnce/Utilities 3,666.37 3,300.00 366.37 111.1% 8130- Equipment Maintenance
8131- Fuel & Oil 0.00 2,000.00 -2,000.00 0.0%
8132- Repairs 718.84 2,000.00 -1,281.16 35.94%
8133- Parts & Supplies 2,104.47 500.00 1,604.47 420.89% 8135- Roads 0.00 1,000.00 -1,000.00 0.0%
Total 8130- Equipment Maintenance 2,823.31 5,500.00 -2,676.69 51.33% 8136 -Auto Insurance 0.00 600.00 -600.00 0.0%
8137- Mobile Equip 38.41 0.00 38.41 100.0%
8199- Road Payroll 16,077.21 10,660.00 5,417.21 150.82% 8200- Major Street Const.
8245 - STIP 0.00 0.00 0.00 0.0%
8200- Major Street Const. - Other 0.00 0.00 0.00 0.0%
Total 8200- Major Street Const. 0.00 0.00 0.00 0.0%
8250 - Street Engineering 0.00 1,000.00 -1,000.00 0.0%
8509 - Liability Insurance 92.21 800.00 -707.79 11.53%
8511 - Work Comp Insurance 177.62 1,500.00 -1,322.38 11.84% 3EA- Streets - Other 93.21 0.00 93.21 100.0%
Total 3EA- Streets 39,488.31 101,649.00 -62,160.69 38.85% 3E- Public Works Expense - Other 231.12
Total 3E- Public Works Expense 39,719.43 101,649.00 -61,929.57 39.08% 3EB- Sewer Expense
8545 - Clothes Allowance 0.00 25.00 -25.00 0.0%
Crime Insurance 1.09 0.00 1.09 100.0%
6308-Property Insurance 251.72 650.00 -398.28 38.73%
8505 - Admin Allocation - Sewe 0.00 84,352.00 -84,352.00 0.0% 8510- Sewer Payroll 11,800.18 16,380.00 -4,579.82 72.04% 8520- Sewer Expenses
1-015 - Sewer Power bill 227.71 200.00 27.71 113.86%
1-019 bbp sewer 160.01 300.00 -139.99 53.34%
8521- Sewer Rep & Mtnce 1,351.27 2,000.00 -648.73 67.56% 8527 Fuel-Oil 0.00 500.00 -500.00 0.0%
8553- Auro Insurance 162.31 650.00 -487.69 24.97%
8520- Sewer Expenses - Other -91.67 0.00 -91.67 100.0%
Total 8520- Sewer Expenses 1,809.63 3,650.00 -1,840.37 49.58% 8522 - Waste Water Monitoring 2,100.00 5,000.00 -2,900.00 42.0%

Page 6 of 9 ends

11:26 AM
06/03/24
Accrual Basis
8530- Sewer Supplies 53.62 1,000.00 -946.38 5.36%
8535-Office 500.00 0.00 500.00 100.0%
8540- State Fees 30,531.00 21,000.00 9,531.00 145.39%
8549- Mobile Equip. 38.41 100.00 -61.59 38.41%
8550 - Liability Insurance 124.19 800.00 -675.81 15.52% 8551 - Work Comp Insurance 237.50 2,000.00 -1,762.50 11.88% 8552 - Training 130.00 300.00 -170.00 43.33%
Sewer Testing 0.00 2,000.00 -2,000.00 0.0%
3EB- Sewer Expense - Other 773.55
Total 3EB- Sewer Expense 48,350.89 137,257.00 -88,906.11 35.23% 3EC- Water Expense
8618 - Clothes Allowance 0.00 25.00 -25.00 0.0%
Crime Insurance 1.09 0.00 1.09 100.0%
6307-Property Insurance 882.95 1,700.00 -817.05 51.94%
8605 - Allocate Admin - Water 1,077.00 81,552.00 -80,475.00 1.32% 8609- Water Training 7,504.69 500.00 7,004.69 1,500.94% 8610- Water Parts & Supplies 3,037.61 1,000.00 2,037.61 303.76% 8612- Water Office & Postage 2,252.64 5,000.00 -2,747.36 45.05% 8615- Water Payroll 57,477.21 19,240.00 38,237.21 298.74% 8620- Water Repairs & Mtnce 37,351.10 5,000.00 32,351.10 747.02% 8623- Mobile Equip. 38.41 150.00 -111.59 25.61%
8624 - Auto Insurance 162.31 650.00 -487.69 24.97%
8625- Water Liability Ins 124.19 800.00 -675.81 15.52%
8626 - Work Comp 297.37 3,000.00 -2,702.63 9.91%
8627 - Fuel-Oil 6,684.86 1,300.00 5,384.86 514.22%
8630- Water Fees & Testing 4,677.86 4,000.00 677.86 116.95% 8640- Water Utilities
1-000 - Water Power
New Pump 11,153.02 14,000.00 -2,846.98 79.66%
Old pump 683.66 1,000.00 -316.34 68.37%
Total 1-000 - Water Power 11,836.68 15,000.00 -3,163.32 78.91% 1-001 - Water Phones
468-2598 2,961.26 2,500.00 461.26 118.45%
468-5864 864.67 900.00 -35.33 96.07%
Cell 1,427.90 0.00 1,427.90 100.0%
Total 1-001 - Water Phones 5,253.83 3,400.00 1,853.83 154.52% Total 8640- Water Utilities 17,090.51 18,400.00 -1,309.49 92.88% 8650- Water Engineering 0.00 0.00 0.00 0.0%
8660- Water Interest
8632 - Revenue Bond Interest 0.00 13,500.00 -13,500.00 0.0% Total 8660- Water Interest 0.00 13,500.00 -13,500.00 0.0% 3EC- Water Expense - Other 554.28 0.00 554.28 100.0%
Total 3EC- Water Expense 139,214.08 155,817.00 -16,602.92 89.35% 3EG -8690 -Water Planning Grant 1,657.50 0.00 1,657.50 100.0% 4E- Parks & Recreation Expense
9151- City Hall Maintenance 1,981.46 8,000.00 -6,018.54 24.77%

Page 7 of 9 ends

11:26 AM
06/03/24
Accrual Basis
9115 - Clothes Allowance 0.00 25.00 -25.00 0.0%
Crime Insurance 1.09 0.00 1.09 100.0%
9116 - Janitorial Payroll 13,549.50 5,226.00 8,323.50 259.27% 02 Admin Allocation - Parks 0.00 40,776.00 -40,776.00 0.0% 03 Parks & Recreation Grants
2020 Per Capita - Scout Hall 110.00 0.00 110.00 100.0%
2020 Per Capita - LLP
Improvements 116.00 0.00 116.00 100.0%
LLP Project Payroll 152.00 0.00 152.00 100.0%
2020 Per Capita - LLP - Other 0.00 0.00 0.00 0.0%
Total 2020 Per Capita - LLP 268.00 0.00 268.00 100.0%
Total 03 Parks & Recreation Grants 378.00 0.00 378.00 100.0% 6305- Property Ins Parks
9104- Mobile Equip. 38.41 0.00 38.41 100.0%
6305- Property Ins Parks - Other 1,010.78 2,500.00 -1,489.22 40.43% Total 6305- Property Ins Parks 1,049.19 2,500.00 -1,450.81 41.97% 9105- Auto Insurance 162.31 700.00 -537.69 23.19%
9106 - Work Comp Parks 474.99 3,000.00 -2,525.01 15.83% 9107 - Liability Ins Parks 250.53 2,000.00 -1,749.47 12.53% 9108 - L.L. Park 0.00 0.00 0.00 0.0%
9109- Parks Payroll 16,617.82 29,120.00 -12,502.18 57.07% 9110 - Park Expense 31.25 2,000.00 -1,968.75 1.56%
9130- Ball Park Expenses
1-002 - LLP Snack 351.17 200.00 151.17 175.59%
1-013 - BBP lights 2,232.01 2,500.00 -267.99 89.28%
1-014 - LLP lights 213.44 300.00 -86.56 71.15%
1-017 - BBP pump 169.61 0.00 169.61 100.0%
9131- Maintenance & Supplies 1,663.99 5,000.00 -3,336.01 33.28% 9130- Ball Park Expenses - Other 0.00 187.00 -187.00 0.0% Total 9130- Ball Park Expenses 4,630.22 8,187.00 -3,556.78 56.56% 9140- Scout Hall Expenses
1-006 - Scout Hall Power 1,206.10 550.00 656.10 219.29% 9141- Scout Hall Repairs 0.00 0.00 0.00 0.0%
Total 9140- Scout Hall Expenses 1,206.10 550.00 656.10 219.29% 9160- Museum Expenses
1-004 - Museum Electricity 499.71 1,000.00 -500.29 49.97% 1-XXX - Museum Monitor Fuel 2,373.66 2,000.00 373.66 118.68% 5568- Museum Phone 1,073.19 1,500.00 -426.81 71.55%
9161- Museum Maintenance 39.20
Total 9160- Museum Expenses 3,985.76 4,500.00 -514.24 88.57% 4E- Parks & Recreation Expense - Other 300.00 0.00 300.00 100.0% Total 4E- Parks & Recreation Expense 44,618.22 106,584.00 -61,965.78 41.86% 4EF - Sewer Grant 10,766.29 0.00 10,766.29 100.0%
5E - American Rescue Plan

6.1 - Government Expense 197.75 0.00 197.75 100.0%
Total 5E - American Rescue Plan 197.75 0.00 197.75 100.0%

Page 8 of 9 ends

11:26 AM
06/03/24
Accrual Basis
6504- Payroll Taxes
Federal Unemployment 4,429.81 0.00 4,429.81 100.0%
6506- FICA 31,716.88 17,447.00 14,269.88 181.79%
6508- Medicare 7,417.66 8,378.00 -960.34 88.54%
6512- SUI 12,691.17 3,820.00 8,871.17 332.23%
6516 - ETT 0.00 10.00 -10.00 0.0%
6504- Payroll Taxes - Other 1,360.46 0.00 1,360.46 100.0% Total 6504- Payroll Taxes 57,615.98 29,655.00 27,960.98 194.29% 9700- CBDG Const Housing
Gen Adm & Program Delivery 631.75 0.00 631.75 100.0%
Total 9700- CBDG Const Housing 795.62 0.00 795.62 100.0% Payroll Expenses 70,984.85 2,500.00 68,484.85 2,839.39% Reconciliation Discrepancies 2.00 0.00 2.00 100.0%
transfers -482,712.62
Total Expense 1,053,188.75 1,591,745.00 -538,556.25 66.17% Net Income 403,773.30 1,065,321.00 -661,547.70 37.9%

Page 9 of 9 ends

Agenda Item #2
The Town of Fort Jones
___________________________________________________________________________ 1 To: Fort Jones Town Council
Meeting Date: May 13, 2024
From: Fort Jones Fire Department – Chief Joseph Hess
Subject: Automatic Mutual Aid Agreement between Cal Fire Siskiyou Unit and the Fort Jones Fire Department
_________________________________________________________________________________________ Background
The Fort Jones Fire Department does not currently have a signed, valid Automatic Mutual Aid Agreement with Cal Fire.

Attached is Cal Fire’s standard agreement that they provided for review and approval.

Recommendation
Staff recommends that the council review and approve the Automatic Mutual Aid Agreement between Cal Fire Siskiyou Unit and the Fort Jones Fire Department.

AUTOMATIC / MUTUAL AID AGREEMENT BETWEEN

CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION, SISKIYOU UNIT

AND FORT JONES FIRE DEPARTMENT
Automatic / Mutual Aid Agreement between CAL FIRE Siskiyou and Fort Jones Fire Department

Page 1 of 9 ends

This agreement is entered into between the California Department of Forestry and Fire Protection, Siskiyou Unit, a State of California Resource Agency Department (“CAL FIRE”) and Fort Jones Fire Department (“DEPARTMENT”), collectively, the “Parties” and individually a “Party”, for the purpose of providing Automatic / Mutual Aid to each other.

1. DEFINITIONS
A. Automatic Aid: “Automatic Aid” is defined as the prearranged, automatic response by mutual aid fire companies utilizing the “Closest Resource” concept. Automatic aid is most used in metropolitan, urban, and suburban areas between two or more fire agencies to a specific location with a specified number of resources.

B. CAL FIRE: A fire department of the California Natural Resources Agency responsible for wildland fire prevention and suppression in State direct protection areas.

C. Closest Resource: The closest available unit will be dispatched by the dispatch center without any request for mutual aid. “Closest available unit” can include fire engine, water tender, ladder truck, and rescue truck and/or fire-rescue supervisor.

This closest unit response will be referred to as an automatic aid response.

D. Incident Command System: The Incident Command System (ICS) is a standardized approach to the command, control, and coordination of emergency response providing a common hierarchy within which responders from multiple agencies can be effective.

E. Incident Commander: The first and/or highest qualified official of a jurisdictional agency at the scene of the incident initially establishes Command. The Incident Commander (IC) is responsible for overall management of the incident. It is the IC’s responsibility to prepare the incident objectives that will be the foundation upon which subsequent incident action planning will be based. Incident objectives will be based on the requirements of the agency and the incident. They should be broad, measurable and follow an ordered sequence of events.

F. Fire Chief: Fire Chief of a county, city, fire protection district, community service district, zone of increased benefit or hose company.

G. Fire Department: A California county, city, fire protection district, community service district, zone of increased benefit or hose company.

H. Mutual Aid: “Mutual Aid” is defined as a reciprocal agreement between two or more fire agencies wherein each agrees to assist the other under certain conditions.

Providing mutual aid is permissible on the part of the Responding Party, based on its ability at the time the aid is requested. Responding mutual aid forces become subject to the direction of the Fire Chief/Unit Chief of the Requesting Party or to the Incident Commander, if assigned directly to an incident.

I. Unit Chief: Chief of the CAL FIRE Siskiyou Unit.

2. MUTUAL RESPONSIBILITIES AND RIGHTS
A. Each Party shall be responsible to ensure that responding personnel are provided protective clothing and equipment as required by California Code of Regulations, Title 8, Section 3410, Article 10.1, Section 3401, et. Seq.

B. Each Party shall be responsible to ensure that the responding equipment and personnel meet the minimum typing standards of the National Wildfire Coordinating Group or personnel meet the qualifications in the California Incident Command Certification System.

AUTOMATIC / MUTUAL AID AGREEMENT BETWEEN

CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION, SISKIYOU UNIT

AND FORT JONES FIRE DEPARTMENT
Automatic / Mutual Aid Agreement between CAL FIRE Siskiyou and Fort Jones Fire Department

Page 2 of 9 ends

C. Both Parties’ fire personnel shall train together at least once annually on standard operating procedures which apply to each Party. See Performance Standards, section 16.

D. Both parties agree to accept each other’s training qualification standards and all agency personnel will perform only to their level of certification.

E. Each Party acknowledges that the timing of the request for mutual aid is critical to the effectiveness of the assistance being requested. Each Party agrees that in order to expedite the response to the request for mutual aid, field officers or dispatch center personnel may make the request for mutual aid as soon and in the most direct manner as possible and that the Requesting Party’s designee may be the IC or the officer (or acting officer) on the apparatus responding to the incident.

It is agreed by the Parties hereto that mutual aid assistance, when to be sent, shall be dispatched promptly and that first response by the jurisdiction requesting assistance shall not be a prerequisite to a request for assistance under this agreement.

F. If the IC specifically requests a senior officer of the Responding Party to assume command, then the IC shall not, by relinquishing command, be relieved of responsibility for the operation.

G. Both Parties’ fire apparatus responding to an incident in the legal jurisdiction of the other will perform emergency operations as appropriate, under direction of the IC.

H. Except as otherwise provided herein, each Party shall retain the responsibility for administrative work (including fire investigations and dissemination of public information) weed abatement and building inspections in and for their respective jurisdictions.

I. The Parties hereto agree to provide to all other Parties to this agreement personnel and equipment as described in Attachment “A” which is incorporated herein by this reference. Notwithstanding anything to the contrary contained in this agreement, each Party’s obligations pursuant to this agreement are subject to availability of resources and the commitment of any resource, personnel, equipment or any other firefighting or emergency assistance by a Party subject to the discretion of each Party’s Fire Chief/Unit Chief or his or her designee. Further, the Parties hereto recognize and agree that such personnel and equipment shall be periodically unavailable under this agreement due to normal operating requirements.

Responding is at the sole discretion of the Parties. The Responding Party’s personnel and equipment shall be released from the incident as soon as operationally feasible. However, personnel and equipment shall not leave the incident until released by the Incident Commander. When any significant change occurs to the available equipment and/or personnel which shall last more than thirty (30) days, the Party experiencing such change shall notify the other Party to this agreement in writing.

J. Each jurisdiction may maintain both local and regional mutual aid agreements with surrounding jurisdictions to facilitate the move-up and cover of resources as needed.

K. Certain specialized types of emergency resources may not be made available subject to the provisions of this agreement, and that such resources may be available on a reimbursement basis and at the specific request of the Requesting Party.

AUTOMATIC / MUTUAL AID AGREEMENT BETWEEN

CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION, SISKIYOU UNIT

AND FORT JONES FIRE DEPARTMENT
Automatic / Mutual Aid Agreement between CAL FIRE Siskiyou and Fort Jones Fire Department

Page 3 of 9 ends

L. Parties will utilize the Yreka Interagency Command Center (YICC) for command, control and as the single ordering point for all emergencies within the County of Siskiyou.

M. Parties will follow standard operating procedures outlined in SKU ECC Dispatching SOP and Frequency Management procedure document.

3. COMPENSATION
Each Party agrees that it will not seek from the other Party compensation for services rendered under this agreement. Each Party hereto shall all times be responsible to its own employees and volunteers for the payment of wages and other compensation and for carrying workmen’s compensation upon said employees and volunteers; and each Party shall be responsible for its own equipment and shall bear the risk of loss therefore, irrespective of whether or not said personnel, volunteers and equipment are being used within the area of primary responsibility of that Party.

4. TERM OF AGREEMENT
This agreement shall commence as of the last date it has been signed by both Parties and in effect until either Party wishes to terminate the agreement.

5. TERMINATION OF AGREEMENT
A. If either Party materially fails to perform its responsibilities under this agreement, or if either Party fails to fulfill in a timely and professional manner its responsibilities under this agreement, or if either Party violates any of the terms or provisions of this agreement, then the other Party shall have the right to terminate this agreement for cause effective immediately upon the giving written notice thereof.

B. Either Party may terminate this agreement without cause on 30 days written notice to other Party.

C. CAL FIRE’s right to terminate this agreement may be exercised by the Unit Chief or designee.

D. DEPARTMENT’s right to terminate this agreement may be exercised by the DEPARTMENT’s Fire Chief or designee.

6. ENTIRE AGREEMENT; AMENDMENTS; HEADINGS; EXHIBITS/APPENDICES A. This agreement supersedes all previous agreements relating to the subject of this agreement and constitutes the entire understanding of the Parties hereto. Parties shall be entitled to no other benefits other than those specified herein. Parties specifically acknowledge that in entering and executing this agreement, Parties rely solely upon the provisions contained in this agreement and no others.

B. No changes, amendments or alterations to this agreement shall be effective unless in writing and signed by both Parties. However, minor amendments that do not result in a substantial or functional change to the original intent of this agreement may be agreed to in writing between both Parties’ Fire Chief/Unit Chief, provided that the amendment is in substantially the same format as the CAL FIRE’s standard format amendment.

C. The headings that appear in this agreement are for reference purposes only and shall not affect the meaning or construction of this agreement.

D. If any ambiguity, inconsistency, or conflict exists or arises between the provisions of this agreement and the provisions of any of this agreement’s exhibits or appendices, the provisions of this agreement shall govern.

AUTOMATIC / MUTUAL AID AGREEMENT BETWEEN

CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION, SISKIYOU UNIT

AND FORT JONES FIRE DEPARTMENT
Automatic / Mutual Aid Agreement between CAL FIRE Siskiyou and Fort Jones Fire Department

Page 4 of 9 ends

7. NONASSIGNMENT OF AGREEMENT; NON-WAIVER
Inasmuch as this agreement is intended to secure the specialized services of each of the Parties to this agreement, neither Party may assign, transfer, delegate, or sublet any interest herein without the prior written consent of the other Party. The waiver by Parties of any breach of any requirement of this agreement shall not be deemed to be a waiver of any other breach.

8. EMPLOYMENT STATUS OF PARTIES
Each of the Parties to this agreement shall, during the entire term of this agreement, be construed to be an independent contractor, and nothing in this agreement is intended nor shall be construed to create an employer-employee relationship, a joint venture relationship, a separate legal entity, or to allow either Party to exercise discretion or control over the professional manner in which the other Party performs the work or services that are the subject matter of this agreement; provided, however, that the work or services to be provided by each of the Parties shall be provided in a manner consistent with the professional standards applicable to such work or services in the state of California. No additional benefits arise due to participation in assistance under this agreement.

9. MUTUAL INDEMNIFICATION
The Parties shall defend, indemnify, and hold harmless each other, their respective elected officials, officers, employees, agents, and volunteers against all claims, suits, actions, costs, expenses (including, but not limited to, reasonable attorneys’ fees of a Party and counsel retained by a Party, expert fees, litigation costs, and investigation costs), damages, judgments, or decrees arising from the work or the provision of services undertaken pursuant to this agreement by any person employed by either Party, but only in proportion to and to the extent such liability, loss, expense, attorneys’ fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of the respective Party, its officials, officers, employees, agents, or volunteers.

There shall be no liability imposed on any Party or its personnel for failure to respond to requests for aid. All damages or repairs to any equipment or apparatus that occur in the normal operation during the provision of aid under this Agreement shall be the responsibility of the owner jurisdiction. The provisions of this paragraph are intended to be interpreted as broadly as permitted by applicable law. This provision shall survive the termination, expiration, or cancellation of this agreement.

10. INSURANCE
The Parties either carry commercial insurance or are self-insured public entities. Each Party will maintain General Liability, Property and Workers’ Compensation Insurance coverage through its self-insured program. The Parties either carry commercial insurance or are self-insured for Automobile Liability.

11. NOTICE OF CLAIM/APPLICABLE LAW/VENUE
A. If any claim for damages is filed with DEPARTMENT or if any lawsuit is instituted concerning DEPARTMENT’s performance under this agreement and that in any way, directly or indirectly, contingently, or otherwise, affects or might reasonably affect CAL FIRE, DEPARTMENT shall give prompt and timely notice thereof to CAL FIRE. Notice shall be prompt and timely if given within 30 days following the date of receipt of a claim or 10 days following the date of service of process of a lawsuit. This provision shall survive the termination, expiration, or cancellation of this agreement.

AUTOMATIC / MUTUAL AID AGREEMENT BETWEEN

CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION, SISKIYOU UNIT

AND FORT JONES FIRE DEPARTMENT
Automatic / Mutual Aid Agreement between CAL FIRE Siskiyou and Fort Jones Fire Department

Page 5 of 9 ends

B. If any claim for damages is filed with CAL FIRE or if any lawsuit is instituted concerning CAL FIRE’s performance under this agreement and that in any way, directly or indirectly, contingently, or otherwise, affects or might reasonably affect DEPARTMENT, CAL FIRE shall give prompt and timely notice thereof to DEPARTMENT. Notice shall be prompt and timely if given within 30 days following the date of receipt of a claim or 10 days following the date of service of process of a lawsuit.

C. Any dispute between the Parties, and the interpretation of this agreement, shall be governed by the laws of the State of California. Any litigation shall venue in Siskiyou County.

12. COMPLIANCE WITH LAWS; NON-DISCRIMINATION
A. Parties shall observe and comply with all applicable federal, state, and local laws, ordinances, and codes that relate to the work or services to be provided pursuant to this agreement.

B. Parties shall not discriminate in employment practices or in the delivery of services on the basis of race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, medical condition (including cancer, HIV and AIDS) physical or mental disability, use of family care leave under either the Family & Medical Leave Act or the California Family Rights Act, or on the basis of any other status or conduct protected by law.

C. Parties represent that they are in compliance with and agree that they shall continue to comply with the Americans with Disabilities Act of 1990 (42 U.S.C. sections 12101, et seq.), the California Fair Employment and Housing Act (Government Code sections 12900, et seq.), and regulations and guidelines issued pursuant thereto.

13. ACCESS TO RECORDS; RECORDS RETENTION.

County, federal, and state officials shall have access to any book, documents, papers, and records of the DEPARTMENT that are directly pertinent to the subject matter of this agreement for the purpose of auditing or examining the activities of the DEPARTMENT or CAL FIRE. Except where longer retention is required by federal or state law, the DEPARTMENT shall maintain all records for five years. This provision shall survive the termination, expiration, or cancellation of this agreement. DEPARTMENT and CAL FIRE shall maintain appropriate records to ensure proper documentation pertaining to the work performed or the services provided pursuant to this agreement. Access to these records shall be provided during working days, 8:00 a.m. to 5:00 p.m. and at other times upon reasonable notice, and upon request of state and federal agencies charged with the administration of programs related to the work or services to be provided pursuant to this agreement. DEPARTMENT agrees to accept responsibility for receiving, replying to, and/or complying with any audit exception by appropriate federal, state, or county audit directly related to the provisions of this agreement.

14. COMPLIANCE WITH CHILD, FAMILY, AND SPOUSAL SUPPORT REPORTING OBLIGATIONS.

DEPARTMENT’s failure to comply with state and federal child, family, and spousal support reporting requirements regarding DEPARTMENT’s employees or failure to implement lawfully served wage and earnings assignment orders or notices of assignment relating to child, family, and spousal support obligations shall constitute a default under this agreement. DEPARTMENT’s failure to cure such default within 90 days of notice by CAL FIRE shall be grounds of termination of this agreement.

AUTOMATIC / MUTUAL AID AGREEMENT BETWEEN

CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION, SISKIYOU UNIT

AND FORT JONES FIRE DEPARTMENT
Automatic / Mutual Aid Agreement between CAL FIRE Siskiyou and Fort Jones Fire Department

Page 6 of 9 ends

15. LICENSES AND PERMITS
Parties, their officers, employees, and agents performing the work or services required by this agreement, shall possess, and maintain all necessary licenses, permits, certificates, and credentials required by the laws of the United States, the State of California, the County of Siskiyou, and all other appropriate governmental agencies. Failure to maintain the licenses, permits, certificates, and credentials shall be deemed a breach of this agreement and constitutes grounds for the termination of this agreement by either Party.

16. PERFORMANCE STANDARDS
Parties shall perform the services required by this agreement in accordance with the industry and/or professional standards applicable to Parties’ services.

17. CONFLICTS OF INTEREST
Parties’ officers and employees shall not have a financial interest, or acquire any financial interest, direct or indirect, in any business, property, or source of income that could be financially affected by or otherwise conflict in any manner or degree with the performance of the work or services required under this agreement.

18. NOTICES
A. Any notices required or permitted pursuant to the terms and provisions of this agreement shall be in writing and shall be given to the appropriate Party at the address specified below or at such other address as the Party shall specify in writing.

If to CAL FIRE: CAL FIRE
Siskiyou Unit
P.O. Box 128
Yreka, CA 96097
If to DEPARTMENT: Fort Jones Fire Department
Attn: Joseph Hess
P.O. Box 597
Fort Jones, CA 96032
B. Written notice shall be deemed to be effective upon personal delivery, or if sent by first class mail, postage prepaid, two days after the date of mailing.

19. AGREEMENT PREPARATION
It is agreed and understood by the Parties that this agreement has been arrived at through negotiation and that neither Party is to be deemed the Party which created any uncertainty in this agreement within the meaning of section 1654 of the California Civil Code.

20. COMPLIANCE WITH POLITICAL REFORM ACT
Parties shall comply with the California Political Reform Act (Government Code, sections 81000, et seq.), with all regulations adopted by the Fair Political Practices Commission pursuant thereto with regard to any obligation on the part of the Parties to disclose financial interests and to recuse from influencing any Parties’ decision which may affect Parties’ financial interests. Parties shall comply with the ethics training requirements of California Government Code sections 53234, et seq.

AUTOMATIC / MUTUAL AID AGREEMENT BETWEEN

CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION, SISKIYOU UNIT

AND FORT JONES FIRE DEPARTMENT
Automatic / Mutual Aid Agreement between CAL FIRE Siskiyou and Fort Jones Fire Department

Page 7 of 9 ends

21. SEVERABILITY
If any portion of this agreement or application thereof to any person or circumstance is declared invalid by a court of competent jurisdiction or if it is found in contravention of any federal or state statute or regulation or county ordinance, the remaining provisions of this agreement, or the application thereof, shall not be invalidated thereby and shall remain in full force and effect to the extent that the provisions of this agreement are severable.

22. USE OF PROPERTY
DEPARTMENT shall not use CAL FIRE premises, property (including equipment, instruments, and supplies), or personnel for any purpose other than in the performance of DEPARTMENT’s obligations under this agreement. CAL FIRE shall not use DEPARTMENT premises, property (including equipment, instruments, and supplies), or personnel for any purpose other than in the performance of CAL FIRE’s obligations under this agreement.

SIGNATURE PAGE FOLLOWS

AUTOMATIC / MUTUAL AID AGREEMENT BETWEEN

CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION, SISKIYOU UNIT

AND FORT JONES FIRE DEPARTMENT
Automatic / Mutual Aid Agreement between CAL FIRE Siskiyou and Fort Jones Fire Department

Page 8 of 9 ends

IN WITNESS, WHEREOF, the Parties have executed this agreement on the dates set forth below.

By their signatures below, each signatory represents that he/she has the authority to execute this agreement and to bind the Party on whose behalf his/her execution is made.

CAL FIRE
Date: __________________________ ________________________________ Greg A. Roath
Unit Chief, CAL FIRE Siskiyou

FORT JONES FIRE DEPARTMENT

Date: __________________________ ________________________________ Joseph Hess
Chief, Fort Jones Fire Department

Date: __________________________ ________________________________ Mercedes Garcia
Mayor, City of Fort Jones

AUTOMATIC / MUTUAL AID AGREEMENT BETWEEN

CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION, SISKIYOU UNIT

AND FORT JONES FIRE DEPARTMENT
Automatic / Mutual Aid Agreement between CAL FIRE Siskiyou and Fort Jones Fire Department

Page 9 of 9 ends

ATTACHMENT “A”

1. RESPONSIBILITIES OF CAL FIRE
A. Provide Automatic / Mutual Aid response to all requests for assistance within the area of the County of Siskiyou as depicted in Attachment “B”, attached hereto and incorporated herein, as follows:
1) CAL FIRE may provide one (1) engine and/or one (1) Chief Officer to all emergencies
B. CAL FIRE will provide dispatch service, while under contract with the County of Siskiyou, for all fire and medical emergencies within the area of the County of Siskiyou as depicted in Attachment “B” through the YICC:
1) All Incidents occurring within the County of Siskiyou will be administered by the YICC as the single ordering point.

2. RESPONSIBILITIES OF DEPARTMENT
A. Provide Automatic / Mutual Aid response to all requests for assistance into the unincorporated area of CAL FIRE Siskiyou as depicted in Attachment “C”, attached hereto and incorporated herein, as follows:
1) DEPARTMENT will provide one (1) engine and/or water tender to all wildland, debris, illegal campfire, smoke check, and other fires.

B. DEPARTMENT will utilize and follow Yreka Interagency Command Center (YICC) standard operating procedures outlined in the SKU ECC Dispatching SOP and Frequency Management procedure document.
µ
0 5 10 20
Miles
Siskiyou County

STATE DPA
1:750,000
Attachment B
J.Burgess 11-16-21
µ
0 5 10 20
Miles
Siskiyou County
CSA 4
1:750,000
Attachment C
J.Burgess 11-16-21
Agenda Item #3
The Town of Fort Jones
___________________________________________________________________________ 1 To: Fort Jones Town Council
Meeting Date: May 13, 2024
From: E & S Engineering & Surveyors, Inc – Jose Hernandez Subject: Horn Street Rehabilitation Project Contract Award to Advantage Paving & Excavating, Inc
_________________________________________________________________________________________ Background
Requests for Proposals (RFP) were sent out for the Horn Street Rehabilitation Project. E & S Engineering has reviewed these proposals and have selected Advantage Paving & Excavating, Inc as the low bidder for this proposal.

There is no cost to the Town for this proposal as it is reimbursable through the CRSSA grant.

Attached is the award recommendation letter, bid summary, notice of award, and contract.

Recommendation
Staff recommends that the council award the contract for the Horn Street Rehabilitation Project to the lowest bidder, Advantage Paving & Excavating, Inc.

TOWN OF FORT JONES– HORN STREET REHABLITATION PROJECT
CONTRACT DOCEMENTS PART B: DIVISION 1: NOTICE OF AWARD
Β1 − 1

NOTICE OF AWARD
TO: Advantage Paving & Excavating, Inc
P.O. Box 302
Yreka, CA 96097
FOR: Construction of: HORN STREET REHABILITATION PROJECT Your Bidder's Proposal dated April 30, 2024 for construction of the above-named Project, for the prices set forth in the Bid Schedules “A” of said Proposal, in the total amount of $48,262.00 (DOLLARS).

You are required by the Instructions to Bidders to execute the Agreement (Contract Forms in Part B, Division 2 of these Contract Documents), and to furnish the required Performance and Payment Bonds and Certificates of Insurance, all within Fourteen (14) calendar days from the date of mailing of this Notice.

If you fail to execute the Agreement and to furnish said BONDS within Fourteen (14) days from the date of this Notice, the OWNER will be entitled to consider all your rights arising out of the OWNER's acceptance of your BID as abandoned and as a forfeiture of your BID BOND or such other BID SECURITY as you have provided. The OWNER will be entitled to such other rights as may be granted by law.

You are required to return an acknowledged copy of this NOTICE of AWARD to the OWNER.

Dated this 13th day of May, 2024.

The TOWN OF FORT JONES
OWNER

By______________________________________

Title___________________________________

ACCEPTANCE OF NOTICE
Receipt of the above NOTICE OF AWARD is hereby acknowledged by__________________________________________________________________________ this the ____________________day of_____________________________, 2024.

By________________________________
Title_____________________________
Date: May 1, 2024
Item Estimated Unit Total Unit Total Unit Total Unit Total Unit Total No. Description Quantity Unit Price Item Amount Price Item Amount Price Item Amount Price Item Amount Price Item Amount 1 Mobilization 1 Lump Sum $10,000.00 $10,000.00 $3,400.00 $3,400.00 $2,200.00 $2,200.00 2 Construction Site Management 1 Lump Sum $2,000.00 $2,000.00 $750.00 $750.00 $500.00 $500.00 3 Traffic Control 1 Lump Sum $2,000.00 $2,000.00 $1,550.00 $1,550.00 $2,000.00 $2,000.00 4 Earthwork 1 Lump Sum $20,000.00 $20,000.00 $8,700.00 $8,700.00 $11,440.00 $11,440.00 5 Hot Mix Asphalt Paving 80 Tons $220.00 $17,600.00 $265.00 $21,200.00 $425.00 $34,000.00 6 Class 2 Aggreagte Base 206 Tons $35.00 $7,210.00 $57.50 $11,845.00 $42.00 $8,652.00 7 Filter Fabric 430 Sq. Yds. $4.00 $1,720.00 $1.90 $817.00 $2.50 $1,075.00 Total Bid Schedule "A" Total = $60,530.00 Total = $48,262.00 Total = $59,867.00 Total = $0.00 Total = $0.00 4th Low

SUMMARY OF BIDS RECEIVED

TOWN OF FORT JONES - HORN STREET REHABILITATION PROJECT Low Bid 2nd Low 3rd Low
Engineer's Estimate Advantage Paving & Excav.,Inc.

Yreka, CA
R.B. Aldrich Const.

Fort Jones, CA

TOWN OF FORT JONES – HORN STREET REHABILITATION PROJECT CONTRACT DOCUMENTS PART B: DIVISION 2: CONTRACT FORMS
B2-1
THIS AGREEMENT is made this ___________day of______________, 2024, by and between the TOWN OF FORT JONES, Siskiyou County, California, (OWNER), and (CONTRACTOR)

W I T N E S S E T H:

WHEREAS, Contract Documents for the HORN STREET REHABILITATION PROJECT were submitted to competitive bidding by action of the TOWN OF FORT JONES on April 30, 2024, and
WHEREAS, the proposal of Advantage Paving and Excavating, Inc was accepted by the City Council and the Contract was awarded to same by action of the City Council on May 13, 2024.

NOW THEREFORE, in consideration of the premises and of the mutual covenants herein contained, the parties hereto expressly agree as follows:
1: WORK
The Contractor shall furnish and pay all costs, including sales tax and all other applicable taxes and fees, of all the necessary materials not furnished by the Owner, and shall furnish and pay for all superintendence, labor, plant, tools, equipment, and transportation, and perform all work required for the construction of all items accepted by the Owner in strict accordance with the Contract Documents.
2: COMPLETION OF WORK
The Contractor shall commence the work covered by this Contract within a period of fourteen (14) calendar days after the date on which the Notice to Proceed is issued by the Owner and shall complete the same within a period of Thirty (30) calendar days after the date of said Notice unless the time for completion is extended as provided for in the Contract Documents.

It is agreed that in case all work is not completed within the time set forth herein, damage will be sustained by the Owner, and it is impracticable and extremely difficult to ascertain and determine the amount of damages which the Owner will sustain in such event; and it is therefore agreed that the Contractor shall pay to the Owner the sum of One Thousand Dollars ($1,000.00) for each and every calendar days delay in finishing the work, beyond the time prescribed; and the Contractor agrees to pay said liquidated damages as herein provided, and in case the same are not paid, agrees that the Owner may deduct the amount thereof from any monies due or that may come due under the contract.

It is further agreed that in case the work called for under the Contract is not finished and completed in all parts and requirements within the time specified, the Owner, by action of the City Council shall have the right to increase the time or not, as may seem best to serve the interest of the Owner, and if they decide to increase the said time, they shall further have the right to charge to the Contractor, his heirs, assigns, or sureties and to deduct from the final payment for the work, in addition to the liquidated damages set forth above, all or any part, as they may deem proper, of the actual cost of engineering, inspection, superintendence, and other expenses which are directly chargeable to the Contract and which accrue during the period of such extension, except that the cost of final surveys and preparation of final estimate shall not TOWN OF FORT JONES – HORN STREET REHABILITATION PROJECT CONTRACT DOCUMENTS PART B: DIVISION 2: CONTRACT FORMS
B2-2
be included in such charges.

The Contractor shall not be assessed with liquidated damages nor the additional cost of engineering and inspection during any delay beyond the time named for the completion of the work caused by acts of God, acts of a public enemy, acts of Owner, fire, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and inability to get materials ordered by the Contractor or subcontractor from the material man within ten (10) calendar days of the signing of this Contract, or delays of a subcontractor due to such causes; provided, that the Contractor shall notify the Owner in writing of the causes of the delay within ten (10) days from the beginning of any such delay, and the Owner shall ascertain the facts and the extent of the delay, and his findings of the facts thereon shall be final and conclusive.

If the Contractor is delayed by reason of alterations made in these Contract Documents, or by any act of the Owner not contemplated by the Contract, the time of completion shall be extended proportionately and the Contractor shall be relieved during the period of such extension of any claim for liquidated damages, engineering, or inspection charges or other penalties. The Contractor shall have no claim for any other compensation for any such delay. 3: LABOR
To conform strictly to the provisions of Article 3, Chapter 1, Part 7, Division 2 of the Labor Code of the State of California. To forfeit as a penalty to the Owner the sum of TWENTY-FIVE AND NO/100 ($25.00) DOLLARS for each laborer, workman, or mechanic employed by the Contractor or by any subcontractor under him in the execution of this Contract, for each calendar day during which any laborer, workman, or mechanic is required or permitted to work more than eight (8) hours in violation of the provisions of Sections 1770 to 1861 of the Labor Code of the State of California.

To conform to the provisions of the Contract Work Hours and Safety Standards Act, which requires that workers receive “overtime” compensation at a rate of one and one-half (1-1/2) times their regular hourly wage after they have worked forty (40) hours in one week. 4: FORFEITURES
That all sums forfeited under the provisions of the foregoing sections shall be deducted from the payments to be made under the terms of this Contract.
5: PREFERENCE FOR MATERIALS
To comply with the provisions of Sections 4300 to 4334, inclusive, of the Government Code of California, prescribing preference for materials to be used. 6: BONDS
To comply with the provisions of Chapter 3, Division 5 of Title 1 of the Government Code of California and to the requirements contained in the Contract Documents for this Project for furnishing Performance and Payment Bond(s):

PERFORMANCE AND PAYMENT BONDS
TOWN OF FORT JONES – HORN STREET REHABILITATION PROJECT CONTRACT DOCUMENTS PART B: DIVISION 2: CONTRACT FORMS
B2-3
The Contractor shall, within Fourteen (14) days after the mailing of the Notice of Award, and before the commencement of any operations hereunder, execute this Construction Contract and furnish the Owner with a performance and payment bond or bonds. The bond covering performance shall be in the amount of 100 percent of the Contract Price and conditioned upon the performance by the Contractor of all undertakings, covenants, terms, conditions, and agreements of the Contract. The bond covering payment shall be labor and materials bond in the amount of 100 percent of the Contract Price and conditioned upon the prompt payment by the Contractor to all persons supplying labor and materials to be used in the performance of the Work. (A combination Performance and Payment Bond, if submitted instead of separate bonds, shall be in the amount of 100 percent of the Contract Price). Such bond(s) shall also run in favor of any other person or entities required by law and shall be in the form(s) required by applicable statutes, if any, and acceptable to Owner. The Bond(s) shall be executed by the Contractor and by a corporate surety acceptable to Owner and licensed to transact such business in the State of California. Evidence of authority of an Attorney-in- Fact acting for the corporate surety must be provided in the form of a certificate as to his power of attorney and to the effect that it is not terminated and remains in full force and effect on the date of the bond.

The expense of such bond(s) shall be borne by the Contractor. If at any time a surety on such bond(s) becomes irresponsible or loses its right to do business in the aforementioned State, the Owner may require another surety, which the Contractor shall furnish within ten (10) calendar days after receipt of written notice to do so.
7: ALTERATIONS, EXTRA WORK, CHANGES
Alterations, Extra Work, and Changes are defined in the General Conditions, and will only be recognized if made as prescribed therein, and will only be paid for as provided therein. 8: INDEMNITY
Contractor agrees to indemnify, protect, and hold harmless the Town of Fort Jones, the State of California, the Engineer as named in these Contract Documents, and each of their officers, employees and agents from and against all claims, damages, losses and expenses, including attorney’s fees, arising out of or resulting from the performance of the Work under this Contract, provided that such losses or damages are not proximately caused by the negligence or willful misconduct of any person indemnified hereunder. Negligence or willful misconduct by any one person indemnified hereunder shall not relieve the Contractor from protecting all other parties indemnified hereunder.
9: INSURANCE
Contractor agrees to obtain and to carry in force throughout the Contract Time, Comprehensive General Liability Insurance, Workmen’s Compensation Insurance, and other Insurance Coverage(s) as set out in the General and Supplementary Conditions. 10: CONDITIONS NOT MUTUALLY DEPENDENT
It is expressly understood and agreed by and between the parties hereto that waiver of any of the conditions of this Contract shall not be considered a waiver of any of the other conditions thereof.

TOWN OF FORT JONES – HORN STREET REHABILITATION PROJECT CONTRACT DOCUMENTS PART B: DIVISION 2: CONTRACT FORMS
B2-4
11: PAYMENT
The Owner agrees to pay the Contractor for the Work herein contemplated in the manner and amounts set forth in these Contract Documents, at the rates and for the prices set forth in the Proposal for the Work submitted by the Contractor dated April 30, 2024. Subject to additions, alterations, and deductions as provided for in said General and Supplementary Conditions, the Basic Contract Price is the amount of the Total Base Bid Price:

Forty-Eight Thousand Two Hundred and Sixty-Two Dollars
($48,262.00)

12: TIME OF THE ESSENCE
It is further understood and agreed by and between the parties hereto that time is of the essence of this Contract in all respects.

IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Contract in duplicate, on the date first above written.

OWNER: TOWN OF FORT JONES

By_______________________________________

(SEAL) Type Name_______________________________
Title___________________________________
ATTEST:

Type Name______________________
Title____________________________

CONTRACTOR:__________________________________

By_____________________________________________
Type Name_________________________________

Title________________________________________
Employer Identification Number____________________
Agenda Item #4
The Town of Fort Jones
___________________________________________________________________________ 1 To: Fort Jones Town Council
Meeting Date: May 13, 2024
From: Fort Jones Fire Department – Chief Joseph Hess
Subject: Purchase a Holmatro PCT60 Combi-Tool w/ 2 batteries and charger, plus a Horizontal Mount.
_________________________________________________________________________________________ Fort Jones Fire Department
Background:

The Fort Jones Fire Department, as an all-risk emergency response agency, maintains various auto extrication tools. Currently we have a full set of dedicated cutters, spreaders, and dash ram on our rescue and a small combi tool and dash ram on one of our engines. The county though OES is purchasing a new battery powered large combi tool for each of the north county departments. With this order we have the opportunity to tag onto the order to purchase an additional tool at the group discounted price. This will allow us to place auto extrication tools on each of our frontline apparatus. This will alleviate the need to respond back to the station to switch apparatus each time there is a call needing these tools if we are out on another call; something that has happened multiple times over the years, causing delays in response. These additions will also give us some capability to cut more advanced metals in modern vehicles.

The Fort Jones Volunteer Fire Association has agreed to spearhead fundraising to assist with the purchase of a new tool. With their support we still need half the cost of a tool. We propose that this be taken from our fire reserve account. Currently we have approximately $340,000 in reserve that has not been set aside for other purchases. See attached for a quote from our dealer. The listed tool mount is the one that the county is providing with the grant funded tool, but we need a different mount for the apparatus this tool will go on. The cost for the correct mount will bring the total cost to just under $15,500. With the fundraising support of the association that brings the cost needed from fire reserves to $7,750.

Thank you for your continued support of the fire department and helping us continue to provide a high level of service to our community.

Attached is a quote from SeaWestern Fire Fighter Equipment.

Recommendation:

Staff recommends that the council review and approve the purchase of a Holmatro PCT60 Combi-Tool w/ 2 batteries and charger, plus a Horizontal Mount.

Agenda Item #5
The Town of Fort Jones
___________________________________________________________________________ 1 To: Fort Jones Town Council
Meeting Date: May 13, 2024
From: Fort Jones Fire Department – Chief Joseph Hess
Subject: Purchase Rope Rescue Equipment and Upgrade Hardware _________________________________________________________________________________________ Fort Jones Fire Department
Background:

The Fort Jones Fire Department, as an all-risk emergency response agency, maintains a cache of rope rescue equipment and personnel trained to rope rescue operations and technical rope rescue. As with many life safety items, per NFPA, OSHA, and the manufacturers recommendation, the rope, webbing, and soft goods all have lifespans of a maximum of 10 years. Most of our equipment is either nearing or past the 10-year mark. As such we must purchase new soft goods. With the purchase we’d also like to upgrade some of our hardware to the current standard. Much of our current hardware equipment is obsolete and no longer taught as best practice.

Attached is a quote for soft gear and hardware to bring us to compliance with the lifespan requirement for all our soft gear and update our hardware to current standards. We propose that the cost for this equipment come from our fire reserve fund. Currently we have approximately $340,000 in reserve that has not been set aside for other purchases.

Thank you for your continued support of the fire department and helping us continue to provide a high level of service to our community.

Recommendation:

Staff recommends that the council review and approve the purchase of rope rescue equipment and to upgrade the hardware.

Agenda Item #6
The Town of Fort Jones
___________________________________________________________________________ 1 To: Fort Jones Town Council
Meeting Date: May 13, 2024
From: Mercedes Garcia - Mayor
Subject: Moving Employee Retirement Accounts from Mission Square to Stifel _________________________________________________________________________________________ Background
Currently the Town of Fort Jones has an employee retirement plan through Mission Square. This company is based on the east coast which makes it difficult to do business with them. Because of this retirement contributions have not been made to any of the employees’ accounts since last October. Employees have lost considerable market gains by not having these contributions paid on time.

The Town would like to choose and support a local financial organization to make it easier for the employees and the staff to conduct business.

Recommendation
Staff recommends that council approve starting new retirement accounts for the Town’s employees at Stifel.

Agenda Item #7
The Town of Fort Jones
___________________________________________________________________________ 1 To: Fort Jones Town Council
Meeting Date: May 13, 2024
From: Mercedes Garcia - Mayor
Subject: GlowFest Sponsorship
_________________________________________________________________________________________ Background
At the Town’s April regular meeting Larry Alexander gave a presentation for the local GlowFest that will be held June 20th to the 23rd. The goal of his presentation was to raise awareness for the event and to hopefully gain sponsorship from the Town.

This agenda item was tabled at the meeting to review the Town’s financial ability to become a sponsor. Since then, the mayor was informed by the Accounting Clerk that the Town does have the funds to sponsor the GlowFest.

Recommendation
Staff recommends that council approve a sponsorship level not to exceed the amount of $1,500 dollars to support the GlowFest.

Agenda Item #8
The Town of Fort Jones
___________________________________________________________________________ 1 To: Fort Jones Town Council
Meeting Date: May 13, 2024
From: Mercedes Garcia – Mayor and Angela Zambrona – Sis. Co. Public Health Subject: MOU for Vaccination Clinic and other Public Health Services _________________________________________________________________________________________ Background
The current MOU for the Vaccination Clinic and other Public Health Services is expiring June 30, 2024. The Siskiyou County Public Health Division is asking the Town to re-new the MOU for another two-year term.

Recommendation
Staff recommends that the council re-new the MOU for the Vaccination Clinic and other Public Health Services.
1 AGREEMENT
This Agreement (“MOU”) is entered into July 1, 2024 (“Effective Date”), by and between Siskiyou County Health & Human Services Agency/Public Health Division, (“County”) and Town of Fort Jones (“Town”). The Town and County may be referred to individually as “Party” and collectively as “Parties”.

WHEREAS, the County will operate a Vaccination Clinic and other Public Health Services at the Town of Fort Jones City Hall, and
WHEREAS, the Parties desire County to provide a Vaccination Clinic and other Public Health Services to the community, within Siskiyou County consistent with the terms of this MOU; and
WHEREAS, in exchange for the provision of a Vaccination Clinic and other Public Health Services to the community at the Town of Fort Jones City Hall on such dates and at such times as mutually agreed by the Parties (the “Clinic”), Town is allowing use of their parking lot for the Clinic and other Public Health Services and is waiving any applicable Facility use fees.

NOW, THEREFORE, the Parties agree as follows:

1. Subject to the terms of this MOU, Town shall allow County, to conduct a Vaccination Clinic and other Public Health Services at the Town of Fort Jones City Hall parking lot on dates and times mutually agreed upon by the Parties commencing on the Effective Date and continuing through and including June 30, 2026, unless terminated sooner in accordance with the terms of this MOU or extended to a date mutually agreed upon in writing by the Parties.

2. At all times during the term of this MOU, the Parties are deemed independent contractors and no agency or employment relationship is created under this MOU.

Nothing in this MOU shall be deemed to constitute any partnership or joint venture between the Parties or constitute any one Party to be an employee or agent of any other Party.

3. Town is not and shall not be responsible for any costs associated with the Clinic.

4. The Parties agree, to the best of their ability, to strictly follow all applicable and known federal, state, county, and city statutes, ordinances, mandates, and guidelines applicable to the Clinic regarding protection from COVID-19 (“COVID-19 Rules”). During the Clinic, County shall be responsible for ensuring that its employees follow the COVID-19 Rules.

5. In any advertising for the Clinic, the Parties shall provide a general notice of the obligation of attendees to follow the COVID-19 Rules, but are not required to provide the specific rules that must be followed.
2 6. At all entrances to the Clinic, the Parties shall post a general notice of the obligation of attendees to follow the COVID-19 Rules, but are not required to provide the specific rules that must be followed.

7. County shall stop the Clinic and vacate the Town of Fort Jones City Hall parking lot if individuals attending the Clinic are known by County to be violating the COVID19 Rules or County is notified in writing by Town of violations by individuals attending the Clinic, and those individuals continue to violate the COVID-19 Rules after County orally requests that the individuals comply with the COVID-19 Rules.

8. Town reserves the right to stop the Clinic if it determines, in its sole discretion, there is a violation of the COVID-19 Rules.

9. County shall be solely responsible for compliance with all applicable law and compliance measures associated with the maintenance and privacy of Town Community records related to the Clinic.

10. Either Party may at any time, for any or no reason, terminate this MOU upon three business days advance written notice to the other Party. Notice shall be deemed given when delivered to the other Party or no later than three days after the date of mailing, whichever date is sooner.

11. County shall maintain in force and shall provide Town with evidence of insurance in the form of an insurance certificate and endorsement, each naming Town, its trustees, employees, and agents as additional insured in coverage amounts as follows:
a. General Liability Insurance and Property Damage with limits of not less than $1,000,000 per occurrence and $2,000,000 aggregate.
b. Business Auto Liability Insurance with limits of not less than $1,000,000 per occurrence combined single limit bodily injury and property damage liability per occurrence with no annual aggregate limits.
c. Workers’ Compensation with limits as required by the State of California. d. Employers Liability or Excess Umbrella Liability Insurance with a minimum of $2,000,000 aggregate limits.

12. Each Party shall indemnify and hold harmless, but not defend, the other Party from all third party claims, liability, settlement, judgment, or award, for any damage or injury to person or property, but only to the extent that they directly result from that Party’s negligence or willful misconduct in connection with the Clinic.

13. Neither this MOU, nor any of the rights and duties under it, may be assigned or delegated by any Party without express written authorization of the other Party.

14. Written notices under this MOU shall be sent by United States First Class mail, postage prepaid as follows:
3 Town of Fort Jones City Hall
P.O. Box 40
11960 East Street
Fort Jones, CA 96032

15. If any provision of this MOU, or its application to any person or circumstance, is determined by a court of competent jurisdiction to be invalid, void, or unenforceable to any extent, the remainder of this MOU shall not be affected, and shall be enforceable to the fullest extent permitted by law.

16. This MOU shall be governed by and construed in accordance with the laws of the State of California. Venue shall be Siskiyou County, California.

17. The MOU may be amended only by a written document signed by the Parties.

18. The Parties agree that this MOU is a complete statement of their entire agreement and supersedes all previous communications between them.

19. Nothing in this MOU, express or implied, shall confer upon any person, firm, or corporation other than the Parties and their respective successor or assigns, any remedy or claim as third party beneficiaries or otherwise. All of the terms, covenants, and conditions in this MOU shall be for the sole and exclusive benefit of the Parties and their successors and assigns.

20. No waiver or failure by either Party to enforce a provision, covenant, condition, or right under this MOU shall be construed as a subsequent waiver of the same right or provision, or a waiver of any other right. No extension of time for performance of any obligation or act shall be deemed an extension of time for the performance of any other obligation or act.

21. The doctrine that any ambiguity contained in a contract shall be construed against the party whose counsel has drafted the contract is expressly waived by each of the Parties hereto with respect to this MOU.

22. If any legal action is necessary to enforce or defend any of the terms or conditions of this MOU or the validity of the MOU, each Party shall bear their own attorneys’ fees.

23. The Recitals are incorporated into this MOU as though fully set forth herein.

24. This MOU may be executed electronically and in one or more counterparts, each of which will be deemed an original signature and all of which together will constitute one and the same instrument.
4 IN WITNESS WHEREOF, County and Town have executed this agreement on the dates set forth below, each signatory represents that he/she has the authority to execute this agreement and to bind the Party on whose behalf his/her execution is made.

Vendor: Town of Fort Jones
Date: _______________________ _________________________________ Mercedes Garcia, Mayor
Note to Lessor: For corporations, the contract must be signed by two officers. The first signature must be that of the chairman of the board, president or vice-president; the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec. 1189 & 1190 and Corps. Code, Sec. 313.) TAXPAYER I.D. 94-6030665

COUNTY OF SISKIYOU
______________________________________
Angela Davis, County Administrator (Date)

APPROVED AS TO LEGAL FORM
__________________________________
Natalie E. Reed, County Counsel (Date)

APPROVED AS TO INSURANCE REQUIREMENTS
___________________________________
Hayley Hudson, Risk Management (Date)
5 Exhibit "A"
Fort Jones
11960 East Street
Fort Jones, CA 96032
Phone: 530-468-2383
Agenda Item #9
The Town of Fort Jones
___________________________________________________________________________ 1 To: Fort Jones Town Council
Meeting Date: May 13, 2024
From: Mercedes Garica - Mayor
Subject: Proposal for Professional City Clerk Training from California Clerk Administrative Services
_________________________________________________________________________________________ Background
Presently the Town does not have a resource that provides immediate professional support for the city clerk position. Without proper support and training this position cannot be performed effectively or accurately. This can cause decreased productivity, frustration, stress, and much more. Historically the employees that have been hired do not have any municipal clerk experience nor have they gotten the training while working with the Town. To correct this oversite, attached is a proposal for professional city clerk support and training.

Recommendation
It is recommended that the council review and approve the proposal for city clerk services with California Clerk Administrative Services.

April 25, 2024
Town of Fort Jones
11960 East Street
P.O. Box 40
Fort Jones, California 96032
California Clerk Administrative Services, LLC (CCAS) would like to thank you for the opportunity to submit a proposal for the Town of Fort Jones for City Clerk services.

As president of CCAS my City Clerk qualifications entail of having over eighteen (18) years of successful experience in the City Clerk field which includes serving as a Project Manager, Consultant, Deputy City Clerk, Records Manager and City Clerk in several Los Angeles County and Orange County cities. I have successfully trained new City Clerk and City Manager staff, whom are now successful City Clerk’s such as the City Clerk for Downey, La Canada Flintridge, Bell, Montebello, Water District, West Covina, and more.

CCAS’s goal is to evaluate the needs of the City Clerk staff and provide them the necessary training, skills and resources to achieve the goal of complying with federal, state and local laws. All work will be performed solely by CCAS. CCAS will make sure that the employees are satisfied with the work completed.

If you have any questions or need further information, please feel free to reach me via phone or email at (714) 902-8994 and [email protected].

Sincerely,
Janet Martinez, CMC
President
Proposal for Professional City Clerk Training Services between the Town of Fort Jones and California Clerk Administrative Services, LLC Summary
The Town of Fort Jones (City) seeks to engage the services of California Clerk Administrative Services, LLC (CCAS) to provide professional City Clerk training services.

City Clerk Training Services
CCAS will provide support to the Town of Fort Jones City Clerk’s Office staff as related to the functional duties including the following:

1. Guide City Clerk to obtain their Certified Municipal Clerk (CMC) certificate through IIMC and CCAC

2. Day-to-day deadlines

3. Agenda Management
• Agenda/Reports Templates
• Updated recommended legal language

4. Records Management
• Review of Records Retention Schedules
• Training of Records Management Program
• Records Destruction Process Training/Forms
• Public Records Request Training/Policies/Forms/Softwares • Contract Agreement Management

5. Election Services
• Preparation of Election Documents (Resolutions, Ordinances, Reports, Notices, etc.) • Assistance in communication with County
• New Council Handbooks

6. Political Reform Act Filing Compliance
• Conflict of Interest Code Amendments (Conflict of Interest Code) Form 700's • Campaign Statements (FPPC Form 460 Filings)
• Form 806 postings

7. Council Required Training - Audit and Tracking Services (send reminders, track missing training)
• AB 1234 Ethics Training filing (Required by law)
• Sexual Harassment Prevention Training filing (Required by law) • Brown Act Training (not required by law)
Note: Services above Exclude On-Site training

COMPENSATION
*Hourly rate will be rounded to the nearest quarter.

For any work outside the scope of services the following rate would apply:

1. On-site Evaluation/training as needed $150 hour plus travel cost

2. Virtual Brown Act Training to Council/Staff $500 Material included

3. Minutes Transcribing Services $100 hr based on length of meetings

4. Coverage of Virtual City Clerk for CC Mtg. $100 hr
City Clerk Services Package Price
$100 hour for Emails, Phone Calls, Zoom/Virtual calls
(excludes on-site)
$100hr*
Agenda Item #10
The Town of Fort Jones
___________________________________________________________________________ 1 To: Fort Jones Town Council
Meeting Date: May 13, 2024
From: Caltrans District 2 – Catherine Low, Project Manager – Siskiyou County Subject: Maintenance Agreement for Fort Jones Pavement Project _________________________________________________________________________________________ Background:

The Town of Fort Jones and Caltrans have been working together on plans to resurface Main Street, make improvements to the sidewalks, and a few other upgrades. To keep moving forward with the Fort Jones Pavement Project, Caltrans is asking that Town agree to enter into negotiations for a maintenance agreement for the sidewalks
Recommendation:

Staff recommends that the council enter into negotiations for a maintenance agreement for the Fort Jones Pavement Project.

Fort Jones City CouncilMay 13, 2024

Fort Jones City Council
May 13, 2024