Town of Fort Jones ● 11960 East Street ● Fort Jones, CA 96032 ● 530 468-2281 AGENDA
Regular Meeting
Monday, May 12, 2025 – 7:00 PM
Town Hall
11960 East Street Fort Jones, CA 96032
CALL TO ORDER:
Fort Jones Town Council Roll Call:
Members: DeAndreis DeCausmaker Garcia LaRiviere Johnson PLEDGE OF ALLEGIANCE: Led by Mayor
PUBLIC COMMENTS:
Discussion items only, no action to be taken. Any person may address the Council at this time upon any subject within the jurisdiction of the Town of Fort Jones that is not on the agenda; however, any matter that requires action may be referred to staff and/or committee for a report and recommendation for possible action at a subsequent council meeting.
There is a three (3) minute limit per person.
DISCUSSION / REPORTS / CORRESPONENCE; NON-ACTION ITEMS:
A. Police Department Monthly Report
B. Fire Department Monthly Report
C. Public Works Monthly Report
D. Administrative Monthly Report
CONSENT CALENDAR:
1. Items listed on the consent calendar are considered routine and may be enacted in one motion. Any item may be removed for discussion at the request of the council or the public. a.) Approval of Minutes:
i. Special Meeting April 23, 2025
b.) Ratification of Disbursements: April 1 through 30, 2025 c.) Review Budget vs Actual July 1, 2024 through April 30, 2025 Town of Fort Jones ● 11960 East Street ● Fort Jones, CA 96032 ● 530 468-2281 DISCUSSION / REPORTS: ACTION ITEMS:
2. Consideration of Approval and Second reading of Ordinance 2025-2 adding Chapter 3.12 “Purchasing” to Establish Purchasing Procedures, Including Cooperative Purchasing, and Informal Bidding Procedures Pursuant to California Uniform Public Construction Cost Accounting (CUPCCA).
3. Consideration of Approval and Second reading of Ordinance 2025-04 to Designate Fire Hazard Severity Zones and Consideration of Approval and Second reading of Ordinance 2025-05 to Amend Sections of the Fort Jones Municipal Code Regarding Fire Hazard Severity Zones.
COUNCIL MEMBER REPORTS:
ADJOURNMENT:
The next Fort Jones Town Council Meeting is scheduled to be held on June 9th, 2025, at 7:00 p.m.
It is the intention of the Town of Fort Jones to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you need special assistance beyond what is normally provided, the Town will attempt to accommodate you in every reasonable manner. Individuals who need auxiliary aids or services for effective communication or to participate in programs and services of the Town of Fort Jones are invited to make their needs and preferences known by contacting the City Hall office, (530) 468-2281, at least 72 hours prior to the meeting.
Type Date Day of Week Time Location Place City Case #
JV 04/24/2025 Thursday 12:04:00 321 COLLIER WAY ETNA
ANIMAL 04/24/2025 Thursday 16:20:11 38 MAIN ST ETNA
TS 04/25/2025 Friday 10:21:56 N HWY 3/MARBLE VIEW AVE FTJONES TS 04/25/2025 Friday 15:52:37 MAIN ST/NEWTON ST FTJONES TS 04/26/2025 Saturday 14:53:27 6737 N HWY 3 MEAN GENES FTJONES 25-0046 RO 04/27/2025 Sunday 06:34:26 12150 COWAN ST FTJONES 25-0044 FU 04/27/2025 Sunday 09:26:41 12130 COWAN ST FTJONES
ASST 04/27/2025 Sunday 10:55:02 236 STERLING ST FTJONES 25-0045 FU 04/27/2025 Sunday 15:54:54 132 DON ST FTJONES
FU 04/27/2025 Sunday 17:09:23 12130 COWAN ST FTJONES
PTFT 04/27/2025 Sunday 17:31:58 900 E CALLAHAN RD ETNA
CITASST 04/27/2025 Sunday 18:03:34 223 HIGH ST FTJONES
TS 04/27/2025 Sunday 18:39:26 6737 N HWY 3 MEAN GENES FTJONES WI 04/28/2025 Monday 11:20:22 226 COLLEGE AVE ETNA
TS 04/28/2025 Monday 12:28:19 N HWY 3/W MOFFETT CREEK RD FTJONES ANIMAL 04/28/2025 Monday 16:46:39 32 ISLAND RD ETNA
TS 04/30/2025 Wednesday 12:11:30 N HWY 3/MCADAMS CREEK RD FTJONES CITASST 04/30/2025 Wednesday 12:25:12 12149 MAIN ST FTJONES ANIMAL 04/30/2025 Wednesday 12:52:30 12348 MAIN ST FTJONES OWAV 04/30/2025 Wednesday 17:06:44 W MOFFETT CREEK RD/N HWY 3 FTJONES DP 05/01/2025 Thursday 04:40:09 12137 COWAN ST FTJONES
FU 05/01/2025 Thursday 13:07:30 4135 N KIDDER CREEK RD GREENVW PTRL 05/01/2025 Thursday 16:23:10 12909 YAMICH
NCRM 05/01/2025 Thursday 17:03:57 11920 MAIN ST SCOTT VALLEY
RESOURCE CENTER
FTJONES
DP 05/02/2025 Friday 11:48:48 109 BOWER ST FTJONES
CIVIL 05/02/2025 Friday 15:44:11 7228 QUARTZ VALLEY RD QUARTZVY CIVIL 05/02/2025 Friday 15:52:58 7424 QUARTZ VALLEY RD QUARTZVY CODE 05/02/2025 Friday 15:59:06 9521 ORO FINO RD FTJONES TS 05/02/2025 Friday 16:23:49 N HWY 3/ELLER LN ETNA
TS 05/02/2025 Friday 20:02:32 S HWY 3/HORN LN ETNA
FND 05/03/2025 Saturday 09:51:18 328 N MOUNT SHASTA BLVD ACE HARDWARE MTSHASTA FND 05/03/2025 Saturday 09:57:18 11911 MAIN ST FRONTIER HARDWARE FTJONES 25-0047 CIST 05/04/2025 Sunday 12:05:42 12236 MAIN ST FTJONES
TS 05/04/2025 Sunday 14:01:54 6701 N HWY 3 BANNER BANK FTJONES
To City Council,
The Fire Department responded to 31 calls for service in the month of April. Members participated in 24 hours of scheduled training and numerous hours of online and on-duty proficiency training. The department has responded to 147 calls in 2025.
April 2025 Calls
We participated in the annual Scott Valley Agency Multi Casualty Incident drill coordinated by Etna ambulance. This helps us stay up to date on treatment and care protocols for these large incidents as well as giving our personnel the opportunity to function in command and operational roles during training scenarios to better prepare for real life.
I met with Chief Short from EPD and others as we continue to move forward with the exploration of forming an emergency service district. We have a meeting in May with all the interested agencies to meet with a group that does grant writing for these types of projects to hopefully more forward with a grant to fund comprehensive feasibility studies, a municipal services review, and the LAFCO process.
Call Type City Limits Out of City
MEDICAL AID 5 13
PUBLIC ASSIST 4 3
FLUE FIRE 1
ILLEGAL BURN 1
POWERLINE DOWN 1
VEHICLE ACCIDENT 2
WILDLAND FIRE 1
TOTAL 11 20
Chief Joseph Hess
Po Box 597
31 Newton Street
Fort Jones CA, 96032
Station Phone (530)468-2261
E-Mail- [email protected]
Fort Jones Fire Department
Town of Fort Jones
Public Works Report
April 2025
Sewer
All of the daily readings at the wastewater treatment plant have been recorded and compiled them into a usable form. We completed the CIWQS reporting for the month. We had a kickoff meeting with SHN concerning the recently awarded bid for our wastewater sewer plant upgrade grant amendment. We discussed everything from design considerations, permitting, and cost analysis. On May 8th there will be another meeting with SHN, the RWQCB and members of the Council to discuss the fate of this treatment plant. We replaced a pump on the vacuum trailer and installed a new suction hose onto it. We are working on fixing the seal on the back hatch of this piece of equipment. We replaced the teeth on the backhoe and greased it. We mowed at the treatment plant and used the weed eater around the flowmeter and septic tank.
Water
We read all the meters and entered the information into the billing software. The SAFER drought reporting for the month has been completed. We located water lines for all submitted 811 requests within the Town. We handed out shut off notice’s door to door. We turned people on and off as they or the office requested.
We dug up and installed a new valve on Carlock street, as well as advised the homeowner about the backflow requirements for his parcel. We cataloged his new backflow device.
We noticed a lot of fire trucks filling up from the Towns hydrant on Bridge Street. We asked the USFS to please use the meter to at least track the amount of water. Other Towns such as Yreka do not give away water. We amended the bulk water sales policy for Council review.
We started chlorinating the water on 5/5/2025 in anticipation of the planned shutdown on 5/7/2025. We filled out all the necessary paperwork involved with digging in Caltrans ROW and submitted it to them.
Parks
We took out the trash weekly from the parks. We fixed numerous broken sprinklers at Walker Fields and prepared to start irrigating the lawn. We filled in all the potholes at Walker fields. We sprayed weeds along all the fence lines and in other areas where we do not want weeds to grow. We have been mowing all the parks once per week. We used the weed eater in numerous locations throughout Town. We corresponded with numerous people about the scoreboards at both parks. The scoreboard at the big ballpark is no longer working, and they do not make replacement parts for it anymore. The Little League Scoreboard is starting to malfunction mid game. They are the same make/model of scoreboard. We moved the BBQ pit over to the little league field and assisted Michelle DeCausmaker with getting quotes for the installation of the block work to hold it up.
At the Little League Park we installed two new drinking fountains and a safety top for the outfield fence line. We opened all the bathrooms to all the parks and turned on all the water. We ordered some base rock for the big ballpark and filled in all the potholes in the parking areas.
We used the weed eater in numerous locations throughout Town.
Roads
We worked with the Siskiyou County Fort Jones Road Department to crack patch the Towns portion of Scott River Road. We wanted to send a huge thank you to Mellissa Cummins of the Siskiyou County Local Transportation Commission, Jose from E and S engineers, the Siskiyou County Fort Jones Road Department and Robbie Stevens for making this much needed upgrade a reality. Now that the crack patching is done, the chip sealing will begin in early June.
Durning the chip sealing process the speed limit will be reduced to 25 miles per hour throughout the work area.
We took out the trash weekly from the Towns trash cans. We located the Towns storm drains for all 811 requests.
Fort Jones Town Council
Special Meeting Minutes
April 23, 2025
CERTIFICATION OF POSTING AGENDA
I, Jessie Monday, Town Clerk for the Town of Fort Jones, hereby certify that the agenda for the April 18, 2025 regular meeting of the Town Council was posted at the Town Hall, near the door of the Town Council Chambers, Ace Hardware, on the front window of the Fort Jones Post Office and on the Town’s website www.fortjonesca.org on April 18, 2025 by close of business.
I declare under the penalty of perjury that the forgoing is true and correct. ______________________________________________________________________________ Jessie Monday, Town Clerk
CALL TO ORDER AND ROLL CALL:
The regular meeting of the Fort Jones Town Council was called to order in person by Mayor Madeleine DeAndreis at 6:00 p.m. In addition to the Mayor, Councilmembers present were Michelle DeCausmaker, Paula Johnson, Mercedes Garcia and Alex LaRiviere.
Staff present: Cherie Stephen – Town Administrator, Jessie Monday- Town Clerk, Everett Hullquist – Public Works, Chief Joseph Hess- Fire Department, Chief Joshua Short – Etna/Fort Jones Police Department, and Kelly York- Animal Control/ Code Enforcement
PLEDGE OF ALLEGIANCE: Led by Mayor DeAndreis
PUBLIC COMMENTS: Larry Alexander gave an update about the Fuel Mitigation Grant. Gave council a scope of work and a map of what the grant covers. They are clearing brush and dead trees from the surrounding areas of town. Everything that is taken down will be chipped or mulched so it will not be an eye sore. Mayor would like to know more information about this grant. Suggests to have it heard at a later meeting.
Mark Eyers would like to ask permission to hang the Lion Club banners in the town hall. They have done this for years because they meeting in this hall exclusively. They were taken down because during COVID but they would like they to be hung back up. Public Works says they need to be taken down because they do not let any other groups that have their meetings in the hall hang a banner and the town needs to treat each group equally.
Karen Whitehead would like to know what is happening with certain properties that look unkept and abandoned. She has asked about these properties multiple times and it is bring down her property value. Chief Short says they have served them with every violation they can and the District Attorneys Office keeps dismissing the charges. Chief Short says if she would like to speak more about it she is always welcome to come to his office and he will update her in more detail.
Dustin Bispo says the cottonwood trees that are by the creek and the bridge need to be taken out before they fall and cause more damage then they already have. Public Works addresses these in his report.
DISCUSSION / REPORTS / CORRESPONENCE; NON-ACTION ITEMS:
A. Police Department Monthly Report: Chief Short presenting. Written report included. There is currently 35 open cases within the town limits filed with the District Attorneys Office. Completed an Every 15 Minutes event with Fort Jones Fire Department, CHP, Sheriff’s Office, and Etna High School. Chief Short says it was very impactful. Mayor DeAndreis would like to see animal strikes by car on his report monthly. She wants the citizens to realize how many animals get killed because people wont slow down. She would also like it posted on our website.
B. Fire Department Monthly Report: Chief Hess presenting. Written report included. June 19th from 7:00 to 8:30 pm CalFire, OES, Sheriff’s Office and the Fort Jones Fire Dept. will be having a Public Safety Community Meeting for citizens to ask questions and get more informed. The meeting will be held at the Town Hall. Mayor DeAndreis asks if the Fire Department will check car seats for the public. Chief Hess says that they are happy to check if they are installed properly.
C. Public Works Monthly Report: PW Hullquist presenting. Written report included. Scott River Road is being chip sealed with money from a grant that we were awarded through the county. Project Don & Cowan Street cannot use the money from the bulk water revenue. The City Administrator and Public Works are looking for alternative sources of funding to pay for the project. PW Hullquist had a meeting with SHN. They talked about preliminary design and permitting of the proposed new plant, the new floodplain maps and how they affect the plant permitting, geotechnical and archaeological surveys, land acquisition around the plant, and the timeline of the grant amendment/ deliverables. Also discussed the future potential monitoring requirements for this plant.
D. Administrative Monthly Report: Administrator Stephen presenting. Written report included. The claim adjuster called for the roof on the ball field and the museum. He said he was waiting on a call to get a time from a contractor to fix the roof. Administrator Stephen and Chief Hess spoke with CalPers about retirement. CalPers has everything they need. It could take up to eight months to complete.
CONSENT CALENDAR:
Chief Hess asks if we could move agenda items 6 & 7 to the top of the meeting because he has a training to lead for the other firefighters. Approved. Motion made by LaRiviere, seconded by Garica. All Ayes. a) Approval of Minutes:
i. Special Meeting February 7, 2025
ii. Regular Meeting March 10, 2025
b) Ratification of Disbursements: March 1 through 31, 2025 c) Review Budget vs Actual July 1, 2024 through March 31, 2025 Consent calendar approved as presented. Motion made by Garcia, seconded by LaRiviere. All Ayes.
DISCUSSION / REPORTS: ACTION ITEMS:
2. Introduction and First Reading of Ordinance 2025-04 to Designate Fire Hazard Severity Zones.
3. Introduction and First Reading of Ordinance 2025-05 to Amend Sections of the Fort Jones Municipal Code Regarding Fire Hazard Severity Zones.
Public Comment- Dustin Bispo says we need to have the Fire Department go to each house and tell people exactly what they need to clean around their houses for fire safety. They need to not wait. They should be out informing homeowners now before the fire season so they have time to do what they are notified to do before the fire season.
Chief Hess presents and says this ordinance is a state law and we need to pass it to be in compliance.
The state is passing this map as the worst-case scenario. We need to put in the work to make the town fire safe. The insurance will not use this map because the map does not account for the residential maintenance for fire safety. Code Enforcement York says she has been giving out letters for homeowners who are not within compliance of the current fire safety parameters. If the town decides to do an Internal Hearing Board that would give the power back to the town to serve violations and fees. A receivership is also an option to get possession of properties that have not been maintained or have been abandoned. Law enforcement has done everything they can. Attorney Jared says what is on the agenda is this ordinance that is a state law that you pass. The Internal Hearing Board is called an Administrative Process and it is done in other cities. Receivership is a very extreme situation where the Town would take ownership, contract someone to clean it, put it for auction, and hopefully get the towns money back.
If you make anything extra it will go back to the owner of the property. Both of these situations are possible but is not what is on the agenda for this item. Motion to approve Ord. 2025-04 and 2025-05 by title only made by Garcia, seconded by LaRiviere. All Ayes.
4. Consideration of approval for donations of a 40-yard dumpster for Annual Fort Jones Cleanup Day put together by the Fort Jones Lions Club. Mark Eyers from the Lions Club presents. May 10th from 8-12 will be the Fort Jones Clean Up Day. The Lions will purchase one 40 yard dumpster and two 20 yard dumpsters. The Lions are asking the town to donate a 40 yard dumpster like they have in the years previously. Approved. Motion made by LaRiviere, seconded by DeCausmaker. All Ayes.
5. Consideration of approval for a donation to 2025 Glow Fest put together by Northern California Resource Center. Larry Alexander presenting. This festival is a SEDC project. This event brings film makers to the valley to make money for the locals. Motion made to donate $1000 made by LaRiviere, seconded by Johnson. All Ayes.
6. Consideration of approval to award Advantage Paving for the Butte and Bower Street Rehabilitation Project for the amount of $163,594. Public Works Hullquist reporting. Says that Butte Street will be repaved and Bower Street will be grinded and paved. Approved. Motion made by LaRiviere, seconded by Garcia. All Ayes.
7. Consideration of approval to donate $5,000 to Essexs Spay/Neuter Clinic for Fort Jones. Jaime Essex’s presenting. The clinic has to be moved to June 11th through the 13th. They have collected enough donations to make the clinic happen with the Town’s donation or not. Administrator Stephen says $3000 would be the absolute max the town could afford. Motion made to donate $2500 made by LaRiviere, seconded by Johnson. All Ayes.
8. Consideration of salary increase for Customer Service Representative position. Cynthia has done an amazing job and has been loyal to the Town. Motion to give $20 an hour to the Customer Service Representative position made by Garcia, seconded by LaRiviere. Ayes: Johnson, DeAndreis, LaRiviere, and Garcia. Nayes: DeCausmaker because Public Works has been asking for a raise for a long time, and he has not been granted his raise.
STAFF COMMENTS:
Public Works Hullquist said that the salary schedule has not been updated in a long time. The schedule is outdated.
COUNCIL MEMBER COMMENTS:
DeCausmaker: Public Works has installed 2 drinking fountains, and fence covers at the ball field.
Johnson: She has been communicating with the little league about the score board that is no longer working to collaborate on their options to replace it for next season.
DeAndreis: Attended the LOLA Dinner in Tulelake on the 9th of April.
Closed open session at 8:00 PM
CLOSED SESSION: @8:05 PM
1. Conference with Legal Counsel – Potential Liability: Gov. Code 54956.9(d)(2) Number of Cases; 2
2. Public Employee Performance Evaluation: Gov. Code 54957(b)(1) Position: Town Administrator
Back into open session at 10:19 PM. Nothing to report.
ADJOURNMENT: @ 10:21 PM
The next Fort Jones Town Council Meeting is scheduled to be held on May 12th, 2025, at 7:00 p.m.
Attest:
______________________________
Jessie Monday, Town Clerk
Approved:
_______________________________
Madeleine DeAndreis, Mayor
Hours Rate Apr 25
Employee Wages, Taxes and Adjustments
Gross Pay
City Council Member Stipend 3 300.00
Retention Recruitment Officer 2 5,280.00
Salary (Administrator) 2 9,083.08
Salary (Fire Chief) 2 5,412.00
Salary (Mayor) 1 180.00
Clerk Payroll 114.75 17.46 2,748.11
FD Calls 10.00 0.00
FD Training 7.00 0.00
Fire Hall Seasonal 150.00 0.00
Firefighter Rate 243 15.50 6,847.74
Holiday - Janitorial 18.71 0.00
Janitorial Payroll 90.5 18.71 1,693.26
Library Payroll 55 20.00 1,180.00
On-call PW 510 2.00 1,020.00
Overtime- Water 40.76 0.00
Overtime-Roads 40.76 0.00
Overtime-Sewer 40.76 0.00
Overtime - Parks/Rec 40.76 0.00
Parks Payroll 53 27.17 1,370.71
Per Capita LLP 13 27.17 334.73
Road Payroll 56 27.17 1,332.10
Sewer Payroll 66.5 27.17 1,631.25
Sick Pay - Fire 32.00 0.00
Sick Pay - Janitorial 18.71 0.00
Sick Pay - Water 10.5 27.17 285.29
Strike Team 817 32.20 27,972.10
Town Hall 2 22.55 45.10
Vacation - Fire 32.00 0.00
Vacation - Janitorial 18.71 0.00
Vacation - Water 18 27.17 489.06
Water Payroll 272 17.46 5,905.03
Medical Reimbursement 279.20
Total Gross Pay 2,331.25 73,388.76
Deductions from Gross Pay
2520- Med Ins Employee -835.60
Total Deductions from Gross Pay -835.60
Adjusted Gross Pay 2,331.25 72,553.16
1:37 PM Town of Fort Jones
05/07/25 Payroll Summary
April 2025
Hours Rate Apr 25
Taxes Withheld
Federal Withholding -7,414.00
Medicare Employee -1,060.09
Social Security Employee -4,532.81
CA - Withholding -2,784.56
Medicare Employee Addl Tax 0.00
Total Taxes Withheld -15,791.46
Net Pay 2,331.25 56,761.70
Employer Taxes and Contributions
Federal Unemployment 132.06
Medicare Company 1,060.09
Social Security Company 4,532.81
CA - Unemployment Company 1,358.47
CA - Employee Training Tax 0.00
Total Employer Taxes and Contributions 7,083.43
1:37 PM Town of Fort Jones
05/07/25 Payroll Summary
April 2025
1:40 PM
05/07/25
Accrual Basis
Balance Sheet Apr 30, 25
ASSETS
Current Assets
Checking/Savings
02-028700 366,781.38
02-810025 - GF 468,019.95
02-810116 - WRF 694,696.77
02-810141 678,334.54
02-810189 954,890.57
1801-CBDG 1,275.23
92 810153 -28,850.38
LAIF 98-47-310
Fire Reserves -200.00
LAIF 98-47-310 - Other -13,991.00
Total LAIF 98-47-310 -14,191.00
Total Checking/Savings 3,120,957.06
Accounts Receivable
1200 - Account Receivable 23,172.08
1201 - W Water Acct Receivable 70,921.78
1201 WW Sewer Acct Receivable 22,714.76
Total Accounts Receivable 116,808.62
Other Current Assets
Payroll Service Customer Asset -2,609.42
Total Other Current Assets -2,609.42
Total Current Assets 3,235,156.26
Fixed Assets
1720 - Utility Plant & Equip 2,390,432.58
1723 - Fire 310,457.81
1724 - Parks and Rec 425,454.00
1725 - Public Works 110,327.10
1726 - Streets and Roads 1,890,938.00
1777 - Accumulated Depreciation -2,517,541.00
1900 - Town Buildings & Equip. 826,776.26
Total Fixed Assets 3,436,844.75
Other Assets
1810 B CDBG Loans RLF
Total 1810 B CDBG Loans RLF 912,268.08
1915 - Public Safety Reserve 49,000.00
CDBG Loans 89-92
Total CDBG Loans 89-92 816,398.54
Total Other Assets 1,777,666.62
TOTAL ASSETS 8,449,667.63
LIABILITIES & EQUITY
Liabilities
1:40 PM
05/07/25
Accrual Basis
Current Liabilities
Accounts Payable
2000 - Accounts Payable 20,534.76
Total Accounts Payable 20,534.76
Other Current Liabilities
2102 - Payroll Liabilities
2100 - SUICA
2110 - CompanyCA 9,291.77
Total 2100 - SUICA 9,291.77
2104 - Federal Withholding
Federal Unemployment 224.59
2104 - Federal Withholding - Other 2,632.47
Total 2104 - Federal Withholding 2,857.06
2106 - State Withholding CA 9,457.91
2108 - FICA
2112 - Employee 3,544.43
2118 - Company 3,916.42
Total 2108 - FICA 7,460.85
2114 - Medicare
2116 - Employee 8,936.00
2120 - Company 4,565.73
Total 2114 - Medicare 13,501.73
2122 - Retirement
Company -33.76
2122 - Retirement - Other 6,342.36
Total 2122 - Retirement 6,308.60
2400 - Retirement Withheld -1,011.71
2500 - Medical Insurance
2510 - Company 51,115.73
2520 - Employee -88,051.09
2500 - Medical Insurance - Other 6,962.46
Total 2500 - Medical Insurance -29,972.90
2102 - Payroll Liabilities - Other -22,914.53
Total 2102 - Payroll Liabilities -5,021.22
2805 - Curent Portion of Bond 13,000.00
CDBG Impound Accounts
CDBG Impound Accounts - Other 21.78
Total CDBG Impound Accounts 11,124.86
Direct Deposit Liabilities -7,828.44
Employee Training Tax 7,018.72
None -3,462.93
Total Other Current Liabilities 14,830.99
Total Current Liabilities 35,365.75
Long Term Liabilities
1:40 PM
05/07/25
Accrual Basis
2701 - Refundable Sewer Deposit 747.00
2700 - Refundable Water Deposit 362.10
2800 - Water Bond Payable 165,317.50
Total Long Term Liabilities 166,426.60
Total Liabilities 201,792.35
Equity
3000 - Opening Bal Equity -263,470.45
3900 - Retained Earnings 8,152,705.39
Net Income 358,640.34
Total Equity 8,247,875.28
TOTAL LIABILITIES & EQUITY 8,449,667.63
1:28 PM
04/25/25
Accrual Basis
P&L Budget vs Actual Jul '24 - Jun 25 Budget $ Over Budget % of Budget Income
1I - General Government Income
4800 Housing Element
4801 - 20-LEAP-15250 hcd 23,230.00
Total 4800 Housing Element 23,230.00
4099 - Property Taxes
Slater Fire Prop Tax 0.00 342.00 -342.00 0.0%
4100 - Secured Current 112,098.95 123,249.00 -11,150.05 90.95% 4101 - Unsecured Current 5,426.01 5,052.00 374.01 107.4% 4102 - Unsecured Delinquent 69.06 312.00 -242.94 22.14% 4106- Supp Int 0.00 22.00 -22.00 0.0%
4108- Supp Del 7.66 145.13 -137.47 5.28%
4507 - Homeowner Alloc 540.03 1,688.76 -1,148.73 31.98% 4508 - VLF Net 38,911.52 90,271.20 -51,359.68 43.11%
4512 - Off Highway Vehicle Tax 0.00 0.00 0.00 0.0%
4514- Unsec Interest 0.00 8.20 -8.20 0.0%
4516- Sup Current 269.56 4,138.00 -3,868.44 6.51%
4518 - CA Fish& Game PILT 81.40 0.00 81.40 100.0%
Total 4099 - Property Taxes 157,404.19 225,228.29 -67,824.10 69.89% 4111 - Sales Tax 274,244.81 315,909.51 -41,664.70 86.81% 4214 - Land Use 0.00 594.00 -594.00 0.0%
4215e - Tax Allocation - Parks 0.00 0.00 0.00 0.0%
4216 - Franchises 21,054.62 8,674.00 12,380.62 242.73%
4218 - Business License 1,563.66 6,378.03 -4,814.37 24.52% 4300 - Vehicle Fines (County) 44.67
4301- Fees Booking 0.00 0.00 0.00 0.0%
4302- Fees Collection Cost -56.14 -0.52 -55.62 10,796.15% 4303 - Vehicle Fees 400.38 58.07 342.31 689.48%
4304-Fees Other 975.00
4400 - Hall Rental 9,895.00 6,236.00 3,659.00 158.68%
1:28 PM
04/25/25
Accrual Basis
4410 - Interest General Fund 0.00 20.11 -20.11 0.0%
4504 - Motor Vehicle in Lieu 0.00 899.00 -899.00 0.0%
4730 - Miscellaneous 179.93 12,033.67 -11,853.74 1.5%
Transfer In - Admin 0.00 0.00 0.00 0.0%
Transfer Out - Tax Allocation 0.00 0.00 0.00 0.0%
1I - General Government Income - Other 260.00 300.00 -40.00 86.67% Total 1I - General Government Income 489,196.12 576,330.16 -87,134.04 84.88% 2I - Public Safety Income
2a - Law Enforcement
4111- Growth Alloc 0.00 465.00 -465.00 0.0%
4112 - COPS Allocation 0.00 209,688.00 -209,688.00 0.0% 4115 - 17-18 Growth Allocation 0.00 0.00 0.00 0.0%
4116 - Prop172 0.00 4,792.34 -4,792.34 0.0%
4117 - Tax Allocation - Law Enf 339.31 0.00 339.31 100.0% Animal Control
4230 - Dog Licenses 455.00 340.00 115.00 133.82%
Animal Control - Other 600.00
Total Animal Control 1,055.00 340.00 715.00 310.29%
Total 2a - Law Enforcement 1,394.31 215,285.34 -213,891.03 0.65% 2b - Fire Protection
4760 - Donations 1,800.00
4740 - Fire Dept. 2,471.87 31,165.90 -28,694.03 7.93%
4741 - Tax Allocation - Fire 0.00 0.00 0.00 0.0%
4750 - Strike Team Income 405,790.73 145,152.88 260,637.85 279.56% Total 2b - Fire Protection 410,062.60 176,318.78 233,743.82 232.57% Total 2I - Public Safety Income 411,456.91 391,604.12 19,852.79 105.07% 3I - Public Works Income
3a - Streets Income
4499 - Gas Tax 2103 5,782.50 5,500.33 282.17 105.13%
4500 - Gas Tax 2106 6,258.65 7,889.02 -1,630.37 79.33%
4501 - Gas Tax 2107 4,833.78 5,346.82 -513.04 90.41%
4502 - Gas Tax 2107.5 1,000.00 1,000.00 0.00 100.0%
1:28 PM
04/25/25
Accrual Basis
4503 - Gas Tax 2105 4,409.25 3,923.04 486.21 112.39%
4530 - Local Transportation 8,137.50 20,157.84 -12,020.34 40.37% 4534-Prop 42 TCRF 0.00 0.00 0.00 0.0%
4538-Vehicle License Fee 3.88 963.00 -959.12 0.4%
4540 - Tax Allocation - Roads 12,981.38 0.00 12,981.38 100.0% SB1 118,806.45 10,202.91 108,603.54 1,164.44%
3a - Streets Income - Other 0.00 1,127.61 -1,127.61 0.0% Total 3a - Streets Income 162,213.39 56,110.57 106,102.82 289.1% 3b - Sewer Income
4216 - FOG 200.00
4210 - Tax Allocation - Sewer 240.00 0.00 240.00 100.0% 4212 - Sewer Revenue 118,519.17 140,896.71 -22,377.54 84.12% 4213 - Connections & Fees 8,000.00 7,500.00 500.00 106.67% 4214 - Material Reimbursement 1,021.30
3b - Sewer Income - Other 3,288.74 4,549.92 -1,261.18 72.28% Total 3b - Sewer Income 131,269.21 152,946.63 -21,677.42 85.83% 3c - Water Income
4811 Service Charge -25.00
4880- Backflow Device Testing 1,500.00
4810 - Water Revenue 104,760.79 160,685.74 -55,924.95 65.2% 4812 - Bulk Water Sales 716,974.14 415.00 716,559.14 172,764.85% 4815 - Tax Allocation - Water 2,241.56 0.00 2,241.56 100.0% 4820 - Water Interest 4.52 53.97 -49.45 8.38%
4830 - Water Connections 0.00 500.00 -500.00 0.0%
4840 - Gretchen Acres Assess 479.54 2,751.38 -2,271.84 17.43% 3c - Water Income - Other 1,394.15 6,457.64 -5,063.49 21.59% Total 3c - Water Income 827,329.70 170,863.73 656,465.97 484.2% Total 3I - Public Works Income 1,120,812.30 379,920.93 740,891.37 295.01% 5I - American Rescue Plan Act
4915 - ARPA Income 0.00 83,712.28 -83,712.28 0.0%
Total 5I - American Rescue Plan Act 0.00 83,712.28 -83,712.28 0.0% 4900 - CBDG Interest
1:28 PM
04/25/25
Accrual Basis
MI Bank/LAIF Interest 0.00 141.36 -141.36 0.0%
4900 - CBDG Interest - Other 18,953.89 14,023.04 4,930.85 135.16% Total 4900 - CBDG Interest 18,953.89 14,164.40 4,789.49 133.81% 4901 - SCORE Reimbursement 6,629.00 1,872.00 4,757.00 354.11% 4903 - Library Reimbursement 15,389.15 9,686.35 5,702.80 158.88% 4904 - SWRCB Reimbursemernt 0.00 15,220.00 -15,220.00 0.0% 4911 Coronavirus Relief Fund 0.00 -514.80 514.80 0.0%
4950-Housing Interest 0.00 515.02 -515.02 0.0%
6000 - Ball Park
6001 - Donations 200.00
6004 - Ball Park Rent 230.00
Total 6000 - Ball Park 430.00
Housing Interest 0.00 18,525.00 -18,525.00 0.0%
Total Income 2,062,867.37 1,491,035.46 571,831.91 138.35% Gross Profit 2,062,867.37 1,491,035.46 571,831.91 138.35% Expense
1E- General Government Expense
5800 Engineering 1,500.00
5310-Retirement Fund 10,441.75 11,339.77 -898.02 92.08% Equipment Rental 3,525.97
2285 - IT Services 22,467.16 14,943.44 7,523.72 150.35% 5100- Council/Election 7,300.83 1,461.59 5,839.24 499.51% 5110- Mayor Payroll 1,620.00 2,340.00 -720.00 69.23%
5120- Clerk Payroll 19,422.14 3,800.00 15,622.14 511.11% 5220- Supp\USPS 21,907.88 6,693.68 15,214.20 327.29%
5130- Treasurer Payroll 10,010.00
5400 - Professional Fees
5401 - Legal Fees 40,958.73 23,640.05 17,318.68 173.26% 5402 - Audit Fees 4,450.00 10,428.75 -5,978.75 42.67%
5403 - Consulting Fees 1,888.75 110,955.57 -109,066.82 1.7% 5404 - Engineering Fees - Annex 2,000.00 0.00 2,000.00 100.0% 5405 - Reimbursed Expenses 338.56 2,001.20 -1,662.64 16.92%
1:28 PM
04/25/25
Accrual Basis
5400 - Professional Fees - Other 0.00 0.00 0.00 0.0%
Total 5400 - Professional Fees 49,636.04 147,025.57 -97,389.53 33.76% 5500- Planning
5502 - City Promotion 0.00 4,901.63 -4,901.63 0.0%
5501 - Economic Development 49,277.25 4,166.70 45,110.55 1,182.65% 5500- Planning - Other 500.00 6,380.25 -5,880.25 7.84%
Total 5500- Planning 49,777.25 15,448.58 34,328.67 322.21% 5160- Library Payroll 12,495.00 10,871.00 1,624.00 114.94% 5140 - Admin Payroll 13,367.43 66,014.49 -52,647.06 20.25% 5600- Misc. 230.00 2,322.26 -2,092.26 9.9%
5700- Publication 0.00 0.00 0.00 0.0%
5705 - Dues and Subscriptions 4,882.00 3,218.15 1,663.85 151.7% 6205- Health Insurance 52,647.23 12,586.86 40,060.37 418.27% 6300- Insurance
6204- Workers Compensation 40,157.00 6,395.42 33,761.58 627.9% 6303- Liability Insurance 0.00 3,578.97 -3,578.97 0.0%
6304 -Property Insurance 0.00 0.00 0.00 0.0%
6305 - Crime Incurance 0.00 29.45 -29.45 0.0%
6300- Insurance - Other 0.00 0.00 0.00 0.0%
Total 6300- Insurance 40,157.00 10,003.84 30,153.16 401.42% 6301- Insurance Expense 20,077.00 0.00 20,077.00 100.0% 6400- Property Tax 342.96 341.90 1.06 100.31%
6406- 98 Bank Charge 0.00 558.00 -558.00 0.0%
9150-City Hall Expenses
1-012 - City Hall Power 4,513.23 4,648.90 -135.67 97.08% 133000- City Hall water 0.00 344.23 -344.23 0.0%
2281- City Hall Phone 100.26 0.00 100.26 100.0%
6601-Library Expense 0.00 0.00 0.00 0.0%
9153- Emergency expenses 500.00
9154 - Disposal 2 yd Bin 1,475.00 2,009.00 -534.00 73.42% 9155 - Equipment Finance 617.64 4,540.90 -3,923.26 13.6% 9150-City Hall Expenses - Other 6,585.86 563.85 6,022.01 1,168.02%
1:28 PM
04/25/25
Accrual Basis
Total 9150-City Hall Expenses 13,791.99 12,106.88 1,685.11 113.92% 9152- Propane 8,434.87 14,116.17 -5,681.30 59.75%
1E- General Government Expense - Other 255.56 1,607.64 -1,352.08 15.9% Total 1E- General Government Expense 364,290.06 336,799.82 27,490.24 108.16% 2E- Public Safety Expense
2EA- Law Enforcement Expense
7120 - Admin Allocation - Law E 0.00 0.00 0.00 0.0%
7125 - Law Enforcement Services 177,408.76 223,156.00 -45,747.24 79.5% 7135- Police Maintenance 0.00 4,000.00 -4,000.00 0.0%
7145- Dispatch 0.00 5,125.00 -5,125.00 0.0%
7180 - Law Enforcement - Other 0.00 0.00 0.00 0.0%
7181 - Law Enforcement Phones 1,810.58 2,021.29 -210.71 89.58% Animal Control
7930- Animal Control 0.00 0.00 0.00 0.0%
Total Animal Control 0.00 0.00 0.00 0.0%
2EA- Law Enforcement Expense - Other 0.00 37.21 -37.21 0.0% Total 2EA- Law Enforcement Expense 179,219.34 234,339.50 -55,120.16 76.48% 2EB- Fire Department Expense
7561 - Retention and Recruitmen 255.50
7560 - 50/50 Grant 5,916.22
7515 - FD Sleeper Grocery 306.88 1,181.03 -874.15 25.98% 7532 - FF Training 110.00 2,050.54 -1,940.54 5.36%
Crime Insurance 0.00 53.52 -53.52 0.0%
7550 - Misc Expense _ Fire Dept 48,782.21 4,023.33 44,758.88 1,212.48% 6310- Property Insurance 0.00 741.01 -741.01 0.0%
7500 - Admin Allocation - Fire 0.00 0.00 0.00 0.0%
7505 - Liability Insurance 0.00 3,932.38 -3,932.38 0.0% 7506 - Work Comp Insurance 0.00 7,032.72 -7,032.72 0.0% 7507 - Auto Insurance 0.00 5,346.85 -5,346.85 0.0%
7510- Fire Dept Payroll 57,269.76 29,807.75 27,462.01 192.13% 7511- Firefighter Physicals 0.00 0.00 0.00 0.0%
7512 - Live Scan 0.00 0.00 0.00 0.0%
1:28 PM
04/25/25
Accrual Basis
7513 - Calls & Meetings 10,986.00 12,049.62 -1,063.62 91.17% 7520- Fire Dept Supl & Mtnce 52,411.32 47,017.32 5,394.00 111.47% 7525- Pub Safety Fuel & Oil
7527- Gas Reimbursement 112.56
7525- Pub Safety Fuel & Oil - Other 18,265.80 12,921.51 5,344.29 141.36% Total 7525- Pub Safety Fuel & Oil 18,378.36 12,921.51 5,456.85 142.23% 7540- Fire Dept. Utilities
1-001- Fire Dept. Power Bill 4,827.68 4,516.30 311.38 106.9% 2261- Fire Dept. Phone 1,330.74 4,553.20 -3,222.46 29.23% 2262 - Disposal 1,475.00 2,009.00 -534.00 73.42%
7541- Propane 10.00 1,415.59 -1,405.59 0.71%
7540- Fire Dept. Utilities - Other 3,311.41
Total 7540- Fire Dept. Utilities 10,954.83 12,494.09 -1,539.26 87.68% 2EB- Fire Department Expense - Other 9,108.61 1,465.40 7,643.21 621.58% Total 2EB- Fire Department Expense 214,479.69 140,117.07 74,362.62 153.07% 2EC - Strike Team Expenses
7514 Seasonal FF Payroll 48,104.00 29,300.00 18,804.00 164.18% Crime Insurance 0.00 53.52 -53.52 0.0%
6311 - Property Insurance 0.00 743.19 -743.19 0.0%
7502 - Auto Insurance 0.00 5,346.85 -5,346.85 0.0%
7505b - Liability Insurance 0.00 3,932.09 -3,932.09 0.0% 7506b - Workers Comp Ins 0.00 7,032.72 -7,032.72 0.0%
7513 Fleet Maintenance - Strike 0.00 19,938.76 -19,938.76 0.0% 7515 - Strike Team Payroll 289,816.92 64,878.03 224,938.89 446.71% 7516 - Payroll Taxes
7517 - FICA 0.00 0.00 0.00 0.0%
7518 - Medicare 0.00 0.00 0.00 0.0%
7519 - SUI 0.00 0.00 0.00 0.0%
Total 7516 - Payroll Taxes 0.00 0.00 0.00 0.0%
Total 2EC - Strike Team Expenses 337,920.92 131,225.16 206,695.76 257.51% Total 2E- Public Safety Expense 731,619.95 505,681.73 225,938.22 144.68% 3E- Public Works Expense
1:28 PM
04/25/25
Accrual Basis
Bulk Water 14,907.30
3EA- Streets
8505 - Clothes Allowance 0.00 33.06 -33.06 0.0%
Crime Insurance 0.00 6.58 -6.58 0.0%
1-000 - Street Lights
02 HPSV Lights 495.06 599.69 -104.63 82.55%
02 HPSV Metal Lights 318.55 281.89 36.66 113.01%
10 HPSV Wood Lights 3,217.92 3,765.12 -547.20 85.47%
11 HPSV Lights 1,751.91 1,550.22 201.69 113.01%
72 HPSV Lights 14,266.85 12,600.62 1,666.23 113.22%
Total 1-000 - Street Lights 20,050.29 18,797.54 1,252.75 106.66% 6306- Property Insurance 0.00 0.00 0.00 0.0%
8110 - Admin Allocation - Stree 0.00 0.00 0.00 0.0%
8120- Street Mtnce/Utilities
1-005 - Barn Power 3,093.29 1,988.71 1,104.58 155.54%
1-006 Barn Maintenance 165.00 786.62 -621.62 20.98%
1-007 - Phone Bill 978.31 1,059.46 -81.15 92.34%
8121- Street Maintenance
8128- Cowan St Consulting 1,204.00
8126- LTC 0.00 0.00 0.00 0.0%
8127- STIP Project - Consulting 4,300.00 3,482.75 817.25 123.47% 8121- Street Maintenance - Other 4,814.42 1,261.47 3,552.95 381.65% Total 8121- Street Maintenance 10,318.42 4,744.22 5,574.20 217.5% 8120- Street Mtnce/Utilities - Other 0.00 98.00 -98.00 0.0% Total 8120- Street Mtnce/Utilities 14,555.02 8,677.01 5,878.01 167.74% 8130- Equipment Maintenance
8131- Fuel & Oil 120.79 0.00 120.79 100.0%
8132- Repairs 1,851.07 198.34 1,652.73 933.28%
8133- Parts & Supplies 1,127.52 5,090.23 -3,962.71 22.15% 8134- Equipment Purchases 27.92
8135- Roads 0.00 0.00 0.00 0.0%
Total 8130- Equipment Maintenance 3,127.30 5,288.57 -2,161.27 59.13%
1:28 PM
04/25/25
Accrual Basis
8136 -Auto Insurance 0.00 0.00 0.00 0.0%
8137- Mobile Equip 0.00 148.45 -148.45 0.0%
8199- Road Payroll 13,410.37 16,518.00 -3,107.63 81.19% 8200- Major Street Const.
8240 - SB1 58,963.00
8245 - STIP 344.00 50.00 294.00 688.0%
8200- Major Street Const. - Other 0.00 1,431.75 -1,431.75 0.0% Total 8200- Major Street Const. 59,307.00 1,481.75 57,825.25 4,002.5% 8250 - Street Engineering 0.00 0.00 0.00 0.0%
8509 - Liability Insurance 0.00 414.34 -414.34 0.0%
8511 - Work Comp Insurance 0.00 764.44 -764.44 0.0%
3EA- Streets - Other 2,512.72 121.22 2,391.50 2,072.86% Total 3EA- Streets 112,962.70 52,250.96 60,711.74 216.19% 3E- Public Works Expense - Other 7,247.85
Total 3E- Public Works Expense 135,117.85 52,250.96 82,866.89 258.59% 3EB- Sewer Expense
8523 - WWTP 1,642.50
8545 - Clothes Allowance 0.00 0.00 0.00 0.0%
Crime Insurance 0.00 4.58 -4.58 0.0%
6308-Property Insurance 0.00 983.86 -983.86 0.0%
8505 - Admin Allocation - Sewe 0.00 0.00 0.00 0.0%
8510- Sewer Payroll 15,284.43 9,902.50 5,381.93 154.35% 8520- Sewer Expenses
1-015 - Sewer Power bill 541.48 333.26 208.22 162.48%
1-019 bbp sewer 206.62 194.10 12.52 106.45%
8521- Sewer Rep & Mtnce
8524- Cowan Street 13,138.00
8525- Emergency Sewer 1,388.85
8521- Sewer Rep & Mtnce - Other 3,765.89 10,667.09 -6,901.20 35.3% Total 8521- Sewer Rep & Mtnce 18,292.74 10,667.09 7,625.65 171.49% 8527 Fuel-Oil 0.00 0.00 0.00 0.0%
8553- Auro Insurance 0.00 631.76 -631.76 0.0%
1:28 PM
04/25/25
Accrual Basis
8520- Sewer Expenses - Other 0.00 3,844.08 -3,844.08 0.0% Total 8520- Sewer Expenses 19,040.84 15,670.29 3,370.55 121.51% 8522 - Waste Water Monitoring 4,681.21 10,374.48 -5,693.27 45.12% 8530- Sewer Supplies 5,699.18 486.61 5,212.57 1,171.2%
8535-Office 0.00 750.00 -750.00 0.0%
8540- State Fees 32,150.00 28,140.00 4,010.00 114.25%
8549- Mobile Equip. 0.00 148.45 -148.45 0.0%
8550 - Liability Insurance 0.00 552.81 -552.81 0.0%
8551 - Work Comp Insurance 0.00 1,019.91 -1,019.91 0.0% 8552 - Training 169.00 340.00 -171.00 49.71%
Sewer Testing 900.57 304.51 596.06 295.74%
3EB- Sewer Expense - Other 26.25
Total 3EB- Sewer Expense 79,593.98 68,678.00 10,915.98 115.89% 3EC- Water Expense
8770 - Water Rate Study 2025 3,526.00
8618 - Clothes Allowance 0.00 0.00 0.00 0.0%
Crime Insurance 0.00 4.58 -4.58 0.0%
6307-Property Insurance 0.00 3,453.90 -3,453.90 0.0%
8605 - Allocate Admin - Water -100.60 0.00 -100.60 100.0% 8609- Water Training 207.71 3,255.00 -3,047.29 6.38%
8610- Water Parts & Supplies 1,222.23 4,375.19 -3,152.96 27.94% 8612- Water Office & Postage 158.52 4,531.27 -4,372.75 3.5% 8615- Water Payroll 71,746.09 62,338.25 9,407.84 115.09% 8620- Water Repairs & Mtnce 20,572.93 25,391.32 -4,818.39 81.02% 8623- Mobile Equip. 3,698.63 148.45 3,550.18 2,491.5%
8624 - Auto Insurance 0.00 631.76 -631.76 0.0%
8625- Water Liability Ins 0.00 691.59 -691.59 0.0%
8626 - Work Comp 0.00 1,275.25 -1,275.25 0.0%
8627 - Fuel-Oil 4,601.26 5,439.59 -838.33 84.59%
8630- Water Fees & Testing 11,918.56 4,411.39 7,507.17 270.18% 8640- Water Utilities
1-000 - Water Power
1:28 PM
04/25/25
Accrual Basis
New Pump 16,277.96 14,337.68 1,940.28 113.53%
Old pump 856.03 782.59 73.44 109.38%
Total 1-000 - Water Power 17,133.99 15,120.27 2,013.72 113.32% 1-001 - Water Phones
468-2598 2,660.09 2,808.85 -148.76 94.7%
468-5864 0.00 870.95 -870.95 0.0%
Cell 1,190.75 1,477.45 -286.70 80.6%
1-001 - Water Phones - Other 0.00
Total 1-001 - Water Phones 3,850.84 5,157.25 -1,306.41 74.67% 8640- Water Utilities - Other 2,470.80
Total 8640- Water Utilities 23,455.63 20,277.52 3,178.11 115.67% 8650- Water Engineering 0.00 28,442.50 -28,442.50 0.0%
8660- Water Interest
8632 - Revenue Bond Interest 0.00 11,055.15 -11,055.15 0.0% 8660- Water Interest - Other -4.35
Total 8660- Water Interest -4.35 11,055.15 -11,059.50 -0.04% 3EC- Water Expense - Other 0.00 4,319.70 -4,319.70 0.0% Total 3EC- Water Expense 141,002.61 180,042.41 -39,039.80 78.32% 3EG -8690 -Water Planning Grant 0.00 783.75 -783.75 0.0% 4E- Parks & Recreation Expense
9151- City Hall Maintenance 76.63 16,637.94 -16,561.31 0.46% 9115 - Clothes Allowance 0.00 0.00 0.00 0.0%
Crime Insurance 0.00 4.58 -4.58 0.0%
9116 - Janitorial Payroll 17,657.63 8,464.30 9,193.33 208.61% 02 Admin Allocation - Parks 0.00 0.00 0.00 0.0%
03 Parks & Recreation Grants
2020 Per Capita - Scout Hall 322.52 11,654.12 -11,331.60 2.77% 2020 Per Capita - LLP
Improvements 0.00 28,485.32 -28,485.32 0.0%
LLP Project Payroll 334.73 4,899.50 -4,564.77 6.83%
2020 Per Capita - LLP - Other 0.00 2,979.00 -2,979.00 0.0% Total 2020 Per Capita - LLP 334.73 36,363.82 -36,029.09 0.92%
1:28 PM
04/25/25
Accrual Basis
9830 - Walker Field Grant
Parking Lot 165.00
Total 9830 - Walker Field Grant 165.00
03 Parks & Recreation Grants - Other 36.07
Total 03 Parks & Recreation Grants 858.32 48,017.94 -47,159.62 1.79% 6305- Property Ins Parks
9104- Mobile Equip. 0.00 148.45 -148.45 0.0%
6305- Property Ins Parks - Other 0.00 3,950.69 -3,950.69 0.0% Total 6305- Property Ins Parks 0.00 4,099.14 -4,099.14 0.0% 9105- Auto Insurance 0.00 631.76 -631.76 0.0%
9106 - Work Comp Parks 0.00 2,041.70 -2,041.70 0.0%
9107 - Liability Ins Parks 0.00 1,108.17 -1,108.17 0.0% 9108 - L.L. Park 0.00 4,632.95 -4,632.95 0.0%
9109- Parks Payroll 16,671.04 17,409.50 -738.46 95.76%
9110 - Park Expense 0.00 495.40 -495.40 0.0%
9130- Ball Park Expenses
1-002 - LLP Snack 531.60 458.24 73.36 116.01%
1-013 - BBP lights 2,874.00 3,176.16 -302.16 90.49%
1-014 - LLP lights 282.18 348.31 -66.13 81.01%
1-017 - BBP pump 223.32 219.72 3.60 101.64%
9131- Maintenance & Supplies 64.67 4,685.46 -4,620.79 1.38% 9130- Ball Park Expenses - Other 0.00 0.00 0.00 0.0%
Total 9130- Ball Park Expenses 3,975.77 8,887.89 -4,912.12 44.73% 9140- Scout Hall Expenses
1-006 - Scout Hall Power 1,574.28 916.62 657.66 171.75% 9141- Scout Hall Repairs 0.00 3,971.04 -3,971.04 0.0%
Total 9140- Scout Hall Expenses 1,574.28 4,887.66 -3,313.38 32.21% 9160- Museum Expenses
1-004 - Museum Electricity 886.67 839.82 46.85 105.58%
1-XXX - Museum Monitor Fuel 885.72 5,676.96 -4,791.24 15.6% 5568- Museum Phone 979.61 1,061.00 -81.39 92.33%
9161- Museum Maintenance 200.82
1:28 PM
04/25/25
Accrual Basis
Total 9160- Museum Expenses 2,952.82 7,577.78 -4,624.96 38.97% 4E- Parks & Recreation Expense - Other 942.56 648.29 294.27 145.39% Total 4E- Parks & Recreation Expense 44,709.05 125,545.00 -80,835.95 35.61% 4EF - Sewer Grant 0.00 20,747.05 -20,747.05 0.0%
5E - American Rescue Plan
6.1 - Government Expense 0.00 48,338.83 -48,338.83 0.0% Total 5E - American Rescue Plan 0.00 48,338.83 -48,338.83 0.0% 6504- Payroll Taxes
Federal Unemployment 3,286.56 1,401.75 1,884.81 234.46% 6506- FICA 46,827.18 24,470.75 22,356.43 191.36%
6508- Medicare 10,951.52 5,723.00 5,228.52 191.36%
6512- SUI 13,192.03 8,860.02 4,332.01 148.89%
6516 - ETT 0.00 0.00 0.00 0.0%
6504- Payroll Taxes - Other 2,020.27 559.98 1,460.29 360.78% Total 6504- Payroll Taxes 76,277.56 41,015.50 35,262.06 185.97% 6600- Medical Insurance
6603- Medical Ins Reimb 525.60
Total 6600- Medical Insurance 525.60
9700- CBDG Const Housing
Gen Adm & Program Delivery
9710 - Property Tax 934.08
Gen Adm & Program Delivery - Other 0.00 7,324.40 -7,324.40 0.0% Total Gen Adm & Program Delivery 934.08 7,324.40 -6,390.32 12.75% Housing Loans
Gomez 0.00 582.82 -582.82 0.0%
Total Housing Loans 0.00 582.82 -582.82 0.0%
Total 9700- CBDG Const Housing 934.08 7,907.22 -6,973.14 11.81% Payroll Expenses 154,896.67 2,147.69 152,748.98 7,212.25% Reconciliation Discrepancies 0.00 -457.00 457.00 0.0%
Total Expense 1,728,967.41 1,389,480.96 339,486.45 124.43% Net Income 333,899.96 101,554.50 232,345.46 328.79%
1:45 PM
05/07/25
Town of Fort Jones
Vendor Balance Detail
As of April 30, 2025
Type Date Num Account Amount
Amped Electric
Bill 04/09/2025 Invoice 0042 2000 - Accounts Payable 10,131.15 Bill Pmt -Check 04/09/2025 27908 2000 - Accounts Payable -10,131.15 Total Amped Electric 0.00
Black Butte Towing
Bill 04/21/2025 Invoice 86799 2000 - Accounts Payable 1,100.00 Total Black Butte Towing 1,100.00
City Clerks Association of California
Bill 04/21/2025 300004407 2000 - Accounts Payable 250.00 Total City Clerks Association of California 250.00
City of Medford Finance Department
Bill 04/09/2025 IN044873 2000 - Accounts Payable 2,256.48 Bill Pmt -Check 04/09/2025 27909 2000 - Accounts Payable -2,256.48 Total City of Medford Finance Department 0.00
City of Tulelake*
Bill 04/09/2025 April 2025 2000 - Accounts Payable 170.00 Bill Pmt -Check 04/09/2025 27907 2000 - Accounts Payable -170.00 Total City of Tulelake* 0.00
Colantuono, Highsmith & Whatley, PC
Bill 04/21/2025 64991 2000 - Accounts Payable 6,120.00
Total Colantuono, Highsmith & Whatley, PC 6,120.00
Dawn Schott
Bill 04/09/2025 040225 2000 - Accounts Payable 179.27
Bill Pmt -Check 04/09/2025 27894 2000 - Accounts Payable -179.27 Total Dawn Schott 0.00
Derick Girven
Bill 04/03/2025 533782 2000 - Accounts Payable 340.73
Bill Pmt -Check 04/03/2025 27874 2000 - Accounts Payable -340.73 Total Derick Girven 0.00
Domain Listing
Bill 04/09/2025 202526 2000 - Accounts Payable 288.00
1:45 PM
05/07/25
Town of Fort Jones
Vendor Balance Detail
As of April 30, 2025
Type Date Num Account Amount
Bill Pmt -Check 04/09/2025 27895 2000 - Accounts Payable -288.00 Total Domain Listing 0.00
E&S Engineers and Surveyors
Bill 04/03/2025 4934 2000 - Accounts Payable 500.00
Bill 04/03/2025 4947 2000 - Accounts Payable 8,887.00
Bill 04/03/2025 Invoice 4949 2000 - Accounts Payable 3,526.00 Bill 04/03/2025 4942 2000 - Accounts Payable 688.00
Bill Pmt -Check 04/03/2025 27875 2000 - Accounts Payable -500.00 Bill Pmt -Check 04/03/2025 27879 2000 - Accounts Payable -8,887.00 Bill Pmt -Check 04/03/2025 27880 2000 - Accounts Payable -3,526.00 Bill Pmt -Check 04/03/2025 27881 2000 - Accounts Payable -688.00 Total E&S Engineers and Surveyors 0.00
Fort Jones Ace Hardware
Bill 04/09/2025 013200 2000 - Accounts Payable 40.89
Bill Pmt -Check 04/09/2025 27910 2000 - Accounts Payable -40.89 Bill 04/21/2025 013106/1 2000 - Accounts Payable 21.49
Total Fort Jones Ace Hardware 21.49
Golden State Risk Management Authority
Bill 04/09/2025 EB-002608 2000 - Accounts Payable 4,682.00 Bill Pmt -Check 04/09/2025 27896 2000 - Accounts Payable -4,682.00 Total Golden State Risk Management Authority 0.00
Kenny's Lock Shop
Bill 04/09/2025 1797, 1828, 1829 2000 - Accounts Payable 6,179.08 Bill Pmt -Check 04/09/2025 27897 2000 - Accounts Payable -6,179.08 Total Kenny's Lock Shop 0.00
PACE Labs
Bill 04/09/2025 252802554 2000 - Accounts Payable 170.00 Bill Pmt -Check 04/09/2025 27898 2000 - Accounts Payable -170.00 Bill 04/09/2025 252802258 2000 - Accounts Payable 263.00 Bill Pmt -Check 04/09/2025 27911 2000 - Accounts Payable -263.00 Total PACE Labs 0.00
1:45 PM
05/07/25
Town of Fort Jones
Vendor Balance Detail
As of April 30, 2025
Type Date Num Account Amount
Pacific Power
Bill 04/09/2025 March 2025 2000 - Accounts Payable 6,242.06 Bill Pmt -Check 04/09/2025 27899 2000 - Accounts Payable -6,242.06 Total Pacific Power 0.00
Scott Valley Auto Parts
Bill 04/09/2025 955,932,833,742 2000 - Accounts Payable 213.25 Bill Pmt -Check 04/09/2025 27912 2000 - Accounts Payable -213.25 Total Scott Valley Auto Parts 0.00
Scott Valley Disposal
Bill 04/09/2025 March 2025 2000 - Accounts Payable 330.00 Bill Pmt -Check 04/09/2025 27900 2000 - Accounts Payable -330.00 Total Scott Valley Disposal 0.00
Siskiyou County Economic Council
Bill 04/07/2025 Dec 24 Feb 25 2000 - Accounts Payable 1,000.00 Bill Pmt -Check 04/07/2025 27883 2000 - Accounts Payable -1,000.00 Bill 04/09/2025 April 25 2000 - Accounts Payable 500.00 Bill Pmt -Check 04/09/2025 27901 2000 - Accounts Payable -1,500.00 Total Siskiyou County Economic Council -1,000.00
Siskiyou Telephone
Bill 04/09/2025 March 2025 2000 - Accounts Payable 735.17 Bill Pmt -Check 04/09/2025 27902 2000 - Accounts Payable -735.17 Total Siskiyou Telephone 0.00
Stifel
Bill 04/09/2025 PPE 04052025 2000 - Accounts Payable 434.84 Bill Pmt -Check 04/09/2025 27903 2000 - Accounts Payable -434.84 Total Stifel 0.00
Suburban Propane
Bill 04/03/2025 16380200206 2000 - Accounts Payable 973.08 Bill Pmt -Check 04/03/2025 27876 2000 - Accounts Payable -973.08 Total Suburban Propane 0.00
Technology Reflections, Inc.
1:45 PM
05/07/25
Town of Fort Jones
Vendor Balance Detail
As of April 30, 2025
Type Date Num Account Amount
Bill 04/09/2025 Inv 8891 2000 - Accounts Payable 1,384.40 Bill Pmt -Check 04/09/2025 27904 2000 - Accounts Payable -1,384.40 Total Technology Reflections, Inc. 0.00
Ubeo West LLC
Bill 04/02/2025 552211898 2000 - Accounts Payable 404.44 Bill Pmt -Check 04/03/2025 27877 2000 - Accounts Payable -404.44 Total Ubeo West LLC 0.00
USA Bluebook
Bill 04/21/2025 INV00674399 2000 - Accounts Payable 954.33 Total USA Bluebook 954.33
Valley Pacific Petroleum Services
Bill 04/09/2025 25-861169 2000 - Accounts Payable 670.22 Bill Pmt -Check 04/09/2025 27906 2000 - Accounts Payable -670.22 Bill 04/21/2025 CL 25-869002 2000 - Accounts Payable 760.40 Total Valley Pacific Petroleum Services 760.40
Verizon Wireless
Bill 04/03/2025 6109104583 2000 - Accounts Payable 238.16 Bill Pmt -Check 04/03/2025 27878 2000 - Accounts Payable -238.16 Total Verizon Wireless 0.00
WD Heavy Equiptment
Bill 04/21/2025 976 2000 - Accounts Payable 330.00
Total WD Heavy Equiptment 330.00
TOTAL 8,536.22
1:45 PM
05/07/25
Town of Fort Jones
Vendor Balance Detail
As of April 30, 2025
Amped Electric
Total Amped Electric
Black Butte Towing
Total Black Butte Towing
City Clerks Association of California
Total City Clerks Association of California
City of Medford Finance Department
Total City of Medford Finance Department
City of Tulelake*
Total City of Tulelake*
Colantuono, Highsmith & Whatley, PC
Total Colantuono, Highsmith & Whatley, PC
Dawn Schott
Total Dawn Schott
Derick Girven
Total Derick Girven
Domain Listing
Balance
0.00 10,131.15
0.00 0.00
-1,100.00
0.00 0.00
-250.00
0.00 0.00
0.00 2,256.48
0.00 0.00
0.00 170.00
0.00 0.00
-6,120.00
0.00 0.00
0.00 179.27
0.00 0.00
0.00 340.73
0.00 0.00
0.00 288.00
1:45 PM
05/07/25
Town of Fort Jones
Vendor Balance Detail
As of April 30, 2025
Amped Electric
Total Domain Listing
E&S Engineers and Surveyors
Total E&S Engineers and Surveyors
Fort Jones Ace Hardware
Total Fort Jones Ace Hardware
Golden State Risk Management Authority
Total Golden State Risk Management Authority
Kenny's Lock Shop
Total Kenny's Lock Shop
PACE Labs
Total PACE Labs
Balance
0.00 0.00
0.00 500.00
9,387.00
12,913.00
13,601.00
13,101.00
4,214.00
688.00
0.00 0.00
-21.49
19.40 -21.49
0.00 0.00
0.00 4,682.00
0.00 0.00
0.00 6,179.08
0.00 0.00
0.00 170.00
0.00 263.00
0.00 0.00
1:45 PM
05/07/25
Town of Fort Jones
Vendor Balance Detail
As of April 30, 2025
Amped Electric Pacific Power
Total Pacific Power
Scott Valley Auto Parts
Total Scott Valley Auto Parts
Scott Valley Disposal
Total Scott Valley Disposal
Siskiyou County Economic Council
Total Siskiyou County Economic Council
Siskiyou Telephone
Total Siskiyou Telephone
Stifel
Total Stifel
Suburban Propane
Total Suburban Propane
Technology Reflections, Inc.
Balance
0.00 6,242.06
0.00 0.00
0.00 213.25
0.00 0.00
0.00 330.00
0.00 0.00
1,000.00
2,000.00
1,000.00
1,500.00
0.00 0.00
0.00 735.17
0.00 0.00
0.00 434.84
0.00 0.00
0.00 973.08
0.00 0.00
0.00
1:45 PM
05/07/25
Town of Fort Jones
Vendor Balance Detail
As of April 30, 2025
Amped Electric
Total Technology Reflections, Inc.
Ubeo West LLC
Total Ubeo West LLC
USA Bluebook
Total USA Bluebook
Valley Pacific Petroleum Services
Total Valley Pacific Petroleum Services
Verizon Wireless
Total Verizon Wireless
WD Heavy Equiptment
Total WD Heavy Equiptment
TOTAL
Balance
1,384.40
0.00 0.00
0.00 404.44
0.00 0.00
-954.33
0.00 0.00
-760.40
-90.18
-760.40
0.00 0.00
0.00 238.16
0.00 0.00
-330.00
0.00 0.00
20,534.76
Agenda Item #2
394276.1
The Town of Fort Jones
To: Fort Jones Town Council
Meeting Date: April 14, 2025
From: Cherie Stephen, Town Administrator
By: Andrew L. Jared, Town Attorney
Subject: Second Reading of Ordinance Adding Chapter 3.12 “Purchasing” to Establish Purchasing Procedures, Including Cooperative Purchasing, and Informal Bidding Procedures Pursuant to California Uniform Public Construction Cost Accounting (CUPCCA); Finding Exempt from CEQA
Background:
This ordinance is the second reading of an ordinance to address changes to the purchasing ordinance in the municipal code. This ordinance will adopt those changes discussed and approved in the urgency ordinance at the March 10, 2025 meeting. Those changes were presented after the February 19 council meeting and first reading held on February 19.
This action will adopt those changes to the code presented on March 10, 2025 as first reading, which were adopted by urgency ordinance that evening.
This ordinance will establish purchasing procedures required under Government Code section 54202. It will also allow for the cooperative purchasing (“piggyback”) purchasing to allow staff to utilize competitive bidding undertaken by other governmental agencies. By allowing competitive bidding efforts undertaken by other public agencies for goods requiring competitive bidding under the current municipal code, the efforts of town staff can be maximized.
This will also adopt the California Unform Public Construction Cost Accounting Act (CUPCCA) to allow the town to perform work with in-house personnel (force account work) for projects up to $75,000 in value for selfperformed public works and maintenance work. It also expedites the informal bidding procedures for public works projects up to $220,000 in value. These provisions will allow for projects to be completed in a timely manner because of the streamlined awards process and the reduction in paperwork related to advertising and report filing. Such language would be codified as Chapter 3.12 in the Fort Jones Municipal Code.
Initially a version of the ordinance was introduced on February 19, 2025 for first reading. However, issues were noted by members of the council prior to its second reading on March 10, 2025. A revised version was then introduced on March 10, 2025 for first reading (as amended). Council voted to approve that version of the ordinance and also adopt as an urgency ordinance that version of the ordinance.
Agenda Item #2
Purchasing Ordinance -- Second Reading
394276.1 2
That version from March 10, 2025 is presented for adoption as Attachment 1 for second reading.
Discussion:
-Purchasing Ordinance
All cities are required to adopt policies and procedures, including bidding regulations, governing purchases of supplies and equipment. (Government Code section 54202). The attached ordinances will comply with this requirement.
Attachment 1 was introduced by Council on March 10. If approved, it will become effective in 30 days.
It was adopted as an urgency ordinance on March 10 to allow for immediate effect. However, due to the potential for legal challenge of urgency ordinance is presented here for second reading.
This was amended prior to last meeting to adjust the threshold for approval by department heads to $5,000, and review by the town attorney above the same level. Additionally, a typographic error omitting the word “twenty” in the text describing $220,000.00 was corrected. No other changes were made. Any additional changes at this time would require a subsequent second reading at a future meeting.
Attachment 2 is the resolution addressing required notice to the state concerning opting in to CUPCCA.
The proposed ordinance covers the following topics:
- Bidding and Award of Bid (Non-Public Works)
The proposed ordinance sets thresholds for bidding and award of bids. As these are not public works items, these are set by the Town. As requested at time of introduction, the threshold amount for award by department heads was raised to $5,000, which means purchases under $5,000 only are required to engage in open-market (non-competitive bidding) purchases and can be purchased without any advertising or solicitation of bids.
Amounts over $5,000 to $50,000 must obtain at least three bids based on a written scope of work. For purchases over $50,000, a formal bidding procedure would be required. )For public works projects, the thresholds and methods are discussed below; Under state law, for public works projects over $5,000 specific requirements for bidding and award discussed below apply.)
For non-public works projects, the proposed thresholds for bidding and award are as follows:
Amount Who Awards How Bid
Up to $5,000 Department Head with Town
Administrator or purchasing Officer
approval
Market purchase
$5,000 to $25,000 Department Head and Town
Attorney/Purchasing Officer
Informal bidding
Agenda Item #2
Purchasing Ordinance -- Second Reading
394276.1 3
$25,001 - $50,000 Town Council Informal bidding
>$50,000 Town Council Formal bidding
$100,000 During a
declared
emergency,
Town Administrator Informal bidding
Competitive bidding for public works contracts for public projects over $5,000 is required for general law cities.
Pub Cont C §20162.
A project may not be split into smaller portions to avoid the competitive bidding requirement. Pub Cont C §20163.
A request to change low bid purchases to a market purchase procedure for purchases under $5,000 was made, by adding a department head only expenditure approval threshold below $500. This is discussed in Attachment 5 and included in the ordinances in Attachments 3 and 4. - Cooperative Purchasing (“Piggyback Purchasing”)
The proposed ordinance also allows for the Town to use the competitive bidding efforts of other agencies through a “cooperative purchasing” arrangement. In section 3.12.120, the town will be allowed to purchase supplies, equipment or services from suppliers who have been awarded contracts by the state or other local agencies for the purchase of supplies, equipment, and/or services under a competitive process, and that contractor extends the price to the town. One such contract facilitator, Sourcewell, offers a number of resources to expedite the procurement process. Approving this ordinance will formalize and expedite the purchasing process for the town and provide cost savings available to agencies that use the cooperative purchasing process. This does not apply to contracts to perform for public works services. - Bidding and Award of Bid (Public Works)
State law requires all public works projects over $5,000 to be let by a competitive bidding process. One exception to this general requirement is for projects using the California Unform Public Construction Cost Accounting Act (CUPCCA) as discussed below.
For competitive is required for any “public work” defined as • erecting, improving, painting, or repair of public buildings and works; • work in or about streams, bays, waterfronts, embankments, or other work for protection against overflow;
• street or sewer work, except maintenance or repair; and • furnishing supplies or materials for any such project, including maintenance or repair of streets or sewers.
(Public Contract Code §20161).
Agenda Item #2
Purchasing Ordinance -- Second Reading
394276.1 4
California Unform Public Construction Cost Accounting Act (CUPCCA) CUPCCAA provides for alternative bidding procedures when an agency performs public work and maintenance work. This applies either to work performed by the town’s own staff (“force account” work) or when contracting with an outside contractor. CUPPCA is a voluntary program available to all public entities in the State, but it applies only to those public agencies that have “opted in” to the provisions set forth by the Act using the processes outlined in the Act. The entirety of the Act is found at Public Contract Code Sections 22000-22045. The provisions of a local ordinance adopting CUPCCA are located within the attached proposed ordinance at section 3.12.140. A key provision of the Act is to allow for public projects of $75,000 or less to be performed by a public agency’s force account using the public agency’s own resources, by negotiated contract, or by purchase order. Typically, a town may only self-perform such work up to $5,000 in value. Public projects in the amount of $220,000 or less may use an informal bidding process if the town adopts an ordinance in compliance with the Act to govern contractor selection through informal bidding. Public projects at a cost of more than $220,000 must use formal bidding procedures to select a contractor. Public projects under CUPCCA includes • Construction, reconstruction, erection, alteration, renovation, improvement, demolition, and repair work involving any publicly owned, leased, or operated facility. • Painting or repainting of any publicly owned, leased, or operated facility, and • For publicly owned utility systems, the construction, erection, improvement, or repair of dams, reservoirs, powerplants, and electrical transmission lines (over 230,000 volts ). (Pub. Contr. Code sec. 22002(c).)
“Maintenance work” includes routine, recurring, and usual work for the preservation or protection of any publicly owned or publicly operated facility for its intended purposes; minor repainting; resurfacing of streets and highways at less than one inch; landscape maintenance, including mowing, watering, trimming, pruning, planting, replacement of plants, and servicing of irrigation and sprinkler systems; and work performed to keep, operate, and maintain publicly owned water, power, or waste disposal systems. (Pub. Contr. Code sec. 22002(d).)
The benefit of adopting this program are:
• increased force account limit for public agencies;
• simplified bidding for projects that are $220,000 or less; • reduced number of formal bids based on project size; and expedited contracting for projects under $220,000.
The town will benefit from this program as it gives more leeway in the execution of public works projects under a certain dollar amount. It will speed up the award process; expedite project delivery, and reduce the time, effort, and expense associated with bidding projects under $220,000. It will simplify the administration for those projects. These processes may also be applied to maintenance work.
Opting into CUPCCA will allow the town to expedite public works projects by allowing more work to be selfperformed (force account; projects up to $75,000) and by allowing informal bidding to occur on projects up to Agenda Item #2
Purchasing Ordinance -- Second Reading
394276.1 5
$220,000. Effective January 1, 2025, the thresholds under CUPCCA have recently been raised from $60,000 and $200,000 for force account and informal bidding to the current $75,000 and $220,000 levels.
Included as Attachment 6 is the required resolution electing to opt-in to CUPCCA that must be sent to the State Controller’s Office.
Business Analysis: It should be noted that when a local agency elects to become subject to the CUPCCAA the entire entity is subject to the Act and no departments are exempt. Filing of the resolution to the California State Controller will be the responsibility of the Finance Director (or person managing the duties of the Finance Director) but only occurs after final adoption.
Operations Analysis: The town will need to notice and maintain at least annually a list of qualified contractors and additionally notice to invite/solicit bids on projects as identified, including publication to trade journals.
Informally bid projects shall include project title, cost, site location, who is taking bids/date and time due, along with owner address and phone number, architect or engineers address and phone number, a brief description of work to be done, where plans may be obtained/deposit required as well as the percentage of bid bond/percentage of performance bond/or percentage of payment bond.
Environmental Analysis: The adoption of this resolution and ordinance does not meet the definition of a project for the purposes of the California Environmental Quality Act, under Public Resources Code Section 21065 and CEQA Guidelines Section 15378(b)(5), because it is an administrative governmental activity which will not cause a direct or indirect physical change in the environment. The Town Council’s review and adoption of informal bid procedures is not a project under CEQA Guidelines mechanisms which do not involve commitment to any specific project which may result in a potentially significant environmental impact. Thus, no environmental analysis is required at this time.
Fiscal Impact: Streamlined processes are expected to result in more timely completion of public projects and lessen the administrative overhead burden on procurement of contracts involving a public work. There are no fees associated with opting into the program.
Useful Links:
https://www.sco.ca.gov/Files-ARDLocal/frequently_asked_questions_faq uniform_public_construction_cost_accounting_act.pdf https://www.sco.ca.gov/Files-ARD-Local/cuccac_manual_2021_edition.pdf Recommendation:
Staff recommends the following motion:
“Move to waive full reading of the ordinance and approve by title only Ordinance 2025-2, attached as Exhibit 1, adding Chapter 3.12 “Purchasing” to Establish Purchasing Procedures, Including Cooperative Purchasing, and Informal Bidding Procedures Pursuant to California Uniform Public Construction Cost Accounting (CUPCCA)’
Agenda Item #2
Purchasing Ordinance -- Second Reading
394276.1 6
Attachments:
1. Ordinance 2025-2 Adding Chapter 3.12 (Second Reading, as Introduced on March 10, 2025)
2. Resolution 1137: Resolution of Town Council of the Town of Fort Jones Electing to Adopt The Uniform Public Construction Cost Accounting Act (CUPCAA) Procedures Attachment 1
394282.1
ORDINANCE NO. 2025-2
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF
FORT JONES, CALIFORNIA ADDING CHAPTER 3.12
“PURCHASING” TO THE FORT JONES MUNICIPAL CODE;
AND FINDING THE ORDINANCE NOT SUBJECT TO CEQA
WHEREAS, Government Code section 54201 et seq., authorizes the Town Council to adopt policies and procedures governing Town purchases of supplies and equipment by ordinance;
WHEREAS, amendments to Title 3 “Revenue and Finance” of the Fort Jones Municipal Code are necessary to remain in compliance with updated federal procurement requirements and address consistency with financial policies;
WHEREAS, the Town Council finds it necessary and desirable to add Chapter 3.12 (Purchasing) to Title 3 (Revenue and Finance) of the Fort Jones Municipal Code WHEREAS, the Town Council has by Resolution 1137 adopted on May 12, 2025, elected to become subject to the uniform construction cost accounting procedures promulgated by the State Controller pursuant to the California Uniform Public Construction Cost Accounting Act, (“Act”), (Public Contract Code ("PCC") § 22000 et seq.); WHEREAS, Public Contract Code Section §22034 requires that public agencies who elect to be subject to the Act adopt an ordinance establishing informal bidding procedures for public projects and sets forth the requirements of said informal bidding ordinance; WHEREAS, the Town Administrator recommends this Ordinance to meet the requirements of said informal bidding procedures.
NOW, THEREFORE, the Town Council of the Town of Fort Jones does ordain as follows:
SECTION 1. RECITALS: The foregoing recitals are true and correct and incorporated into the findings herein.
SECTION 2: CODE ADOPTION: Chapter 3.12 (Purchasing) of Title 3 (Revenue and Finance) of the Fort Jones Municipal Code is hereby added as set forth in Exhibit “A” attached to this Ordinance and incorporated herein by reference.
SECTION 3. CEQA: The Ordinance is not a Project within the meaning of the California Environmental Quality Act (CEQA) (Public Resources Code section 21000, et seq.) pursuant to CEQA Guidelines (California Code of Regulations, Title 14, section 15000, et seq.) section 15061(b)(3). This Ordinance involves updates and revisions to existing regulations. It can be seen with certainty that the proposed Municipal Code text amendments will have no significant effect on the environment.
SECTION 4. SEVERABILITY: If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the final decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The Town Council declares that it would have adopted this Ordinance, and each section, subsection, sentence, clause, phrase or portion thereof, irrespective of the fact that 2 any one or more sections, subsections, phrases or portions might be declared invalid or unconstitutional, and, to that end, the provisions hereof are hereby declared to be severable.
SECTION 5. SUMMARY: Upon request of the Town Administrator or Town Clerk, the Town Attorney may prepare a summary of this Ordinance for the purposes of publication.
SECTION 6. EFFECTIVE DATE: This Ordinance shall take effect and be enforced within thirty (30) days from and after the date of its adoption by the Town Council at a second reading and shall be posted and published in accordance with the California Government Code.
SECTION 7. CERTIFICATION: The Town Clerk shall certify to the passage and adoption of this Ordinance and shall give notice of its adoption as required by law. This Ordinance, or a summary thereof, shall be published and/or posted in compliance with the requirements of Government Code section 36933.
I HEREBY CERTIFY the foregoing Ordinance was introduced for first reading at a regular meeting of the Town Council of the Town of Fort Jones held on the 10th day of March 2025, and thereafter adopted at a regular meeting of said Council held on the 12th day of May 2025, by the following vote, to wit:
AYES:
NOES:
ABSENT:
________________________________
Madeleine DeAndreis
Mayor, Town of Fort Jones
ATTEST:
____________________________
Jessie Monday
Town Clerk, Town of Fort Jones
1 EXHIBIT A
Sections:
3.124.010 Purpose.
3.12.020 Definitions.
3.12.030 Powers and duties.
3.12.040 Purchasing guidelines.
3.12.050 Purchase agreements.
3.12.060 Award of contracts to businesses located in the town.
3.12.070 Informal bid procedure.
3.12.080 Formal bid procedure.
3.12.090 Sole-source purchasing.
3.12.100 Sole-source purchases from businesses within the town.
3.12.110 Emergency purchases.
3.12.120 Exemptions from bidding procedure.
3.12.130 Disposition of surplus personal property.
3.12.140 Uniform Construction Cost Accounting Procedures
3.12.010 Purpose.
A. This chapter is adopted pursuant to Government Code section 54201 et seq. to provide guidance and direction regarding the procurement of supplies, equipment, and services; to ensure that the town and its departments will receive high quality goods and services at minimum cost to the taxpayer; to exercise positive financial control over purchases; to clearly define the authority for all purchases; and to limit the administrative demands imposed by the purchasing system to those reasonably necessary to achieve the other objectives of that system.
B. The policies and procedures contained in this chapter are not intended to conflict with Public Contracts Code section 20160 et seq., Public Contracts Code section 22030 et seq., or any other applicable law governing the solicitation of bids and award of contracts for public works projects requiring the expenditure of five thousand dollars ($5,000.00) or more.
3.12.020 Definitions.
Unless otherwise indicated, the following definitions shall apply to this chapter. “Town administrator” means the town administrator of the town of Fort Jones or his or her designee.
“Town clerk” means the town clerk of the town of Fort Jones, or such other officer to whom the duties and responsibilities of the town treasurer have been transferred, or his or her designee. 2 “Department head” means a person designated by the town administrator and/or the town council to be responsible for the management of a department of the town or his or her designee.
“Emergency” means an emergency as defined by Section 2.16.020 of this code. “Equipment” means items that are durable, have a fixed life expectancy and are shown in the town’s books as fixed assets.
“General services” means all services other than professional services and services pursuant to a public works contract excluded from this chapter by Section 3.12.010(B). “Local business” means an individual, business, partnership or corporation that meets all of the following: (1) maintains a place of business located within the town of Fort Jones; (2) has a current town of Fort Jones business license; (3) reports to the state sales tax returns for goods purchased at its business located within the boundaries of the town of Fort Jones which regularly maintains a place of business and an inventory of merchandise for sale within the sphere of influence of the town; (4) has any necessary licenses, certificates, bonds and insurances; and (5) is in good financial and legal standing with the Town. “Market value” means the value estimated by the purchasing officer at which the surplus personal property would sell if offered at auction or other open competitive bid sale. “Professional services” means those services governed by Government Code section 4525 et seq., including architectural, landscape architectural, engineering, environmental, and land surveying services.
“Professional service agreement” means a written contract for professional services entered into as provided in this chapter.
“Purchase” means the renting, leasing, purchasing, licensing or trade of supplies or equipment or the hiring of private contractors.
“Purchasing officer” means the town administrator or his or her designee. “Purchase order” means a form approved by the purchasing officer for the purchase of supplies, material, and/or equipment, but not professional services. “Supplies” means office supplies, janitorial supplies, material, goods, tools, or other commodities used in the general conduct of the town’s business that do not constitute equipment.
“Surplus personal property” means any personal property or equipment owned by the town of Fort Jones which the purchasing officer determines, subject to approval of the town administrator or the town council as required by Section 3.12.130, is no longer needed or used for town purposes or which has become obsolete, worn out or past its useful life.
3.12.030 Powers and duties.
A. Department heads:
3 1. Shall have the power to:
a. Negotiate and recommend to the town council contracts for the purchase of supplies, equipment, and/or services on behalf of their respective departments.
b. Approve purchase orders and professional service agreements for the benefit of their respective departments for amounts up to five hundred dollars ($500) without consent and approval of the town administrator if such amount is allowed under the existing budget, and up to five thousand dollars ($5,000.00), with consent and approval by the town administrator. c. Execute contracts for the purchase of supplies, equipment and/or services for the benefit of their respective departments in accordance with the policies and procedures prescribed by this chapter.
d. Increase the time for performance or the not-to-exceed amounts prescribed by professional service agreements for which they are responsible by up to ten (10) percent of the original agreement amount if they reasonably conclude that doing so will result in cost and/or time savings to the town.
2. Are under the duty to:
a. Identify the type and quantity of supplies, equipment, and/or services required to fulfill the responsibilities of their respective departments. b. Engage in an informal bidding process under section 3.12.070 of this chapter for items expected to cost more than five thousand dollars ($5,000.00) and less than or equal to fifty thousand dollars ($50,000.00), or a formal bidding process under section 3.12.080 of this chapter for items expected to cost more than fifty thousand ($50,000.00).
It is not permissible to split or separate purchases into smaller amounts to evade the requirements of this chapter.
c. Maintain records of all submitted bids for the procurement of supplies, equipment, and/or services as required by the town’s approved documentretention schedule. d. Determine whether the required items or services are budgeted or the town council has otherwise authorized their purchase.
e. Secure necessary authorization prior to the commencement of work or delivery of supplies and equipment by preparing a purchase order or professional service agreement and ensuring that it is approved as prescribed by this chapter.
4 f. Supervise the inspection of supplies or equipment purchased to ensure that the items conform to the quality expectations of the town. g. Monitor the work of contractors to ensure adherence to the terms and conditions of professional service agreements.
h. Provide coded and approved invoices to the finance department for payment in a timely fashion.
B. The purchasing officer:
1. Shall have the power to:
a. Negotiate contracts for the purchase of supplies, equipment, and/or services on behalf of the town.
b. Approve purchase orders and professional service agreements on behalf of the town in amounts up to twenty-five thousand dollars ($25,000.00). c. Execute contracts for the purchase of supplies, equipment and/or services on behalf of the town in accordance with this chapter.
2. Is under the duty to:
a. Enforce this chapter.
b. Recommend the transfer or exchange of surplus supplies and equipment between departments as needed, and recommend the sale of all supplies and equipment which have become obsolete, useless, or otherwise unsuitable for use by the town.
C. The town administrator:
1. Shall have the power to:
a. Approve purchase orders and professional service agreements on behalf of the town for amounts up to twenty-five thousand dollars ($25,000.00), or up to one hundred thousand dollars ($100,000.00) during a state of emergency declared pursuant to Chapter 2.16 of this code.
b. Perform any or all the duties of a department head or the purchasing officer.
2. Is under the duty to:
a. Ensure that the process for purchasing supplies, equipment, and services meets the needs of the community and the town.
b. Recommend to the town council revisions and amendments to this chapter to achieve its purposes.
5 D. The finance director shall have the power to:
1. Review and process payment to vendors after receiving properly coded and approved invoices.
2. Prepare the warrant/check register and submit to the town clerk for vendor payment issuance.
3. Delay processing payments to vendors if an agreement is void or if insufficient budgetary appropriation is available. Purchase orders and professional service agreements are void if any of the following is true:
a. The term of the agreement has expired;
b. The not-to-exceed amount specified by the agreement has been exceeded; or,
c. The services performed are other than specified in the agreement.
E. The town clerk shall have the power to issue payment to vendors after receiving an approved warrant/check register from the finance director.
3.12.040 Purchasing guidelines.
A. Purchases of supplies, equipment, or services for amounts equal to five hundred dollars ($500) do not require a bidding process and may be approved by a department head if such amount is allowed under the existing budge without approval of the town administrator, and to five thousand dollars ($5.000.00) or less do not require a bidding process and may be approved by a department head, with consent and approval by the town administrator.
Purchases in this range do not require a purchase order or a professional service agreement unless otherwise required by the vendor.
B. Purchases of supplies, equipment, or services for amounts greater than five thousand dollars ($5.001.00) but less than or equal to twenty-five thousand dollars ($25,000.00) are subject to the informal bidding process set forth in Section 3.12.070. Purchases in this range require that a purchase order or a professional service agreement be prepared and approved by a department head and by the purchasing officer or town administrator.
C. Purchases of supplies, equipment, or services for amounts greater than twenty-five thousand dollars ($25,000.00) but less than or equal to fifty thousand dollars ($50,000.00) must meet the requirements of the informal bidding process set forth in Section 3.12.070.
Purchases in this range require that a purchase order or a professional service agreement be prepared and approved by the department head, the town administrator, and town council.
D. Purchases of supplies, equipment, or services for amounts greater than fifty thousand dollars ($50,000.00) must meet the requirements of the formal bidding process set forth in 6 Section 3.12.080. Purchases in this range require that a purchase order or a professional service agreement be prepared and approved by the department head, the town administrator, and council.
E. During a declared state of emergency, purchases of supplies, equipment, or services for any amount do not require a bidding process. Purchases less than or equal to one hundred thousand dollars ($100,000.00) require the approval of the town administrator. Purchases greater than one hundred thousand dollars ($100,000.00) require the approval of the town council.
F. Purchases of supplies, equipment, or services made with federal grant funds are exempt from the purchasing guidelines established by this Chapter 3.12 and are governed by a separate policy adopted by resolution of the town council, as may be amended from time to time.
G. For all purchase agreements and contracts over $500, the Town Attorney shall approve as to form.”
H. Unless otherwise provided herein, award of purchases shall be made by the town council in open session of a council meeting.
I. Competitive bidding for public works contracts for public projects over $5,000 as required for general law cities under Public Contract Code §20162 is not affected by this ordinance..
Purchase Order and Professional Service Agreement Requirement Matrix Contract Amount Purchase
Order
Professional
Services
Agreement
Bidding
Process
Authorization Required
$500.00 or less Not required Not required None Department head only, if allowed under existing
budget
$501.00 to
5,000.00
Not required Not required None Department head only,
with approval and
consent of town
administrator
$5,000.01–
$25,000.00
Required Required Informal Department head and
either (i) purchasing
officer or (ii) town
administrator
$25,000.01–
$50,000.00
Required Required Informal Department head, town
administrator, and town
council
7 $50,000.01 or
more
Required Required Formal Department head, town
administrator, and town
council
Any amount during
a declared state of
emergency
Not required Not required None Town administrator (up
to $100,000.00) or town
council (above
$100,000.00)
NOTE: The above matrix is intended to summarize the requirements of this chapter and not to change them. If the matrix contradicts the text of this chapter in any respect, the language of the chapter will prevail.
3.12.050 Purchase agreements.
A. Professional service agreement (PSA):
1. Professional service agreements are used to purchase professional services as defined in Section 3.12.020.
2. All purchases of professional services over five thousand dollars ($5,000.00) require the completion of a PSA on the town’s standard form, except during times of a declared state of emergency. Deviations from the town’s standard professional service agreement must be approved by the purchasing officer or the town administrator.
3. The town shall secure professional services based upon demonstrated competence, professional qualifications, and suitability for the project in general and needs to comply with either the informal or formal bid procedures set forth in Sections
3.12.070 or 3.12.080 respectively if the value of the agreement exceeds five thousand dollars ($5,000.00). The town should also consider the cost of the professional service, and in the event that a vendor is selected that does not offer the lowest price, a rationale must be provided to and approved by the town administrator prior to final selection being made.
4. Authority to approve a professional service agreement shall be as specified in Section 3.12.040.
5. Authority to modify a professional service agreement shall be as specified in Section
3.12.040 based on the total not-to-exceed value of the agreement, including any proposed increase in the not-to-exceed value.
B. Purchase order (PO):
1. Purchase orders are used to purchase supplies, material, and/or equipment having a cost greater than five thousand dollars ($5,000.00). They are not to be used to secure professional services.
2. Authority to approve a purchase order shall be as specified in Section 3.12.040. 8 3. Authority to modify a purchase order shall be as specified in Section 3.12.040 based on the total not-to-exceed value of the purchase order, including any proposed increase in the not-to-exceed value.
4. All procurement using a PO require the completion of a purchase order on the town’s standard form, except during times of a declared state of emergency. Deviations from the town’s standard purchase order must be approved by the purchasing officer or the town administrator.
3.12.060 Award of contracts to businesses located in the town.
A. In establishing a preference to local businesses in the award of contracts for supplies, equipment or services under this chapter, the town council finds that local businesses are disadvantaged in comparison to business located outside the town, particularly due to longer commutes for the delivery of goods and services and the high gas prices which increase the cost of goods and services delivered to and from the town limits. The town council also finds that awarding contracts to local businesses results in financial advantages to the town.
B. Town personnel are directed to use their best efforts to purchase supplies, equipment, and services from local businesses whenever possible and consistent with the terms of this policy.
C. All informal and formal bids are to be evaluated with a five percent (5%) preference for local businesses. A bid or proposal received from a local business will be tabulated as if it were five percent (5%) lower than the figure actually set forth in the bid or proposal. The local business must claim the local business preference to be considered.
D. To qualify as a local business, the business shall submit with its bid or proposal, or have on file with the town clerk, an affidavit that demonstrates its eligibility as a local business, including but not limited to the following: the business has a facility with an address within the town and the business will attribute any sales tax from sales to the town of Fort Jones.
3.12.070 Informal bid procedure.
When the informal bid procedure is required, purchases shall be made in compliance with the following:
A. The town shall specifically identify the goods and/or services it wishes to purchase and determine the estimated cost of the good and/or service from at least three different providers whenever possible.
B. Informal bids received must be documented in writing and retained by the department head as required by the approved document retention schedule. 9 C. Unless otherwise provided by any existing law, rule, regulation, or policy, the purchase of supplies, equipment and non-professional services shall be awarded to the provider with the lowest responsive estimated cost.
3.12.080 Formal bid procedure.
When the formal bid procedure is required, purchases shall be made following compliance with the following:
A. Notice Inviting Bids. Notices inviting sealed bids shall include: 1) a general description of the articles and/or services to be purchased, 2) where bid forms and specifications may be obtained, 3) the date, time and place for the bidders’ conference, if any, and for the submission of sealed bids, and 4) any other information which the department head conducting the procurement deems useful.
B. Published Notice. Notice inviting bids shall be published at least once in a newspaper of general circulation published in the town at least five days before the date of opening of the bids, or if there is no such newspaper, posted in at least three public places in the town designated by the town clerk for posting public notices at least five days before the date of opening of the bids.
C. Bidder’s Security:
1. When deemed necessary or appropriate, as with public works projects, the purchasing officer may require a bidding vendor to submit a bid security in any of the following forms:
a. Cash;
b. A cashier’s check made payable to the town;
c. A certified check made payable to the town;
d. A bidder’s bond executed by a surety insurer admitted to do business in California, made payable to the town.
2. Any requirement for bid security must be included in the public notice inviting bids.
3. The security shall be in an amount equal to at least ten (10) percent of the bid amount.
4. A vendor shall forfeit its bid security upon its refusal or failure to perform pursuant to the terms of its contract with the town within twenty (20) days after notice of award of contract or such lesser period specified in the notice inviting bids.
D. Failure to Perform:
10 1. Upon refusal or failure of the lowest successful bidder to execute or perform the contract pursuant to its terms, the officer or agency of the town authorized to award the contract may award it to the next lowest responsible bidder.
2. If the officer or agency of the town authorized to award the contract awards the contract to the next lowest bidder, the amount of the lowest bidder’s security shall be applied by the town to the difference between the low bid and the second lowest bid, and the surplus, if any, shall be returned to the lowest bidder.
E. Bid Opening Procedure:
1. Sealed bids shall be submitted to the office of the town clerk and shall be identified as “Submitted Bid” on the envelope.
2. Bids shall be opened at the time and place stated in the notice inviting bids.
3. A record of all bids submitted to the town shall be subject to public inspection at the office of the town clerk during regular business hours for at least ten (10) calendar days after the bids are opened.
F. Rejection of Bids. The officer or agency of the town authorized to award the contract may reject any and all bids and require the purchasing officer or department head to rebid the purchase.
G. Award of Contracts. The officer or agency of the town authorized by Section 3.12.040 of this code to do so shall award contracts.
H. Tie Bids. If two of more bids are submitted in the same total amount or unit price, quality and service being equal, and if the public interest will not permit the delay of re-advertising for bids, the officer or agency of the town authorized to award the contract may accept either bid.
I. No Bids Received. If no bids are received following compliance with the requirements of this section, the officer or agency of the town authorized to award the contract may procure the requested supplies, equipment, or services without further compliance with this chapter.
J. Performance Bonds:
1. The purchasing officer may require a performance bond in such amount as may be reasonably necessary to ensure performance before entering into any contract.
2. If a performance bond is required, the form and amount of the bond shall be described in the notice inviting bids.
11 3.12.090 Sole-source purchasing.
A. Prior to submitting a purchase request, the requesting department shall conduct a survey of available sources to determine whether there is only one source capable of competently and efficiently providing the required supplies, equipment or service.
B. If it is determined that there is only a single source for the purchasing of a particular item or service, the requesting department shall prepare a waiver of bid and submit it to the purchasing officer.
C. If it is determined that there is only a single source for the purchasing of a particular item or service, upon review and approval of the request by the purchasing officer and the town administrator, the contract may be awarded to the sole source vendor without competition.
In this case, the purchasing officer or authorized designee shall conduct negotiations, as appropriate, as to price, delivery, and terms. All other provisions of this Chapter shall remain applicable.”
3.12.100 Reserved.
3.12.110 Emergency purchases.
A. The town administrator shall make, or authorize others to make, emergency purchases of supplies, equipment or services during a declared state of emergency for amounts less than or equal to one hundred thousand dollars ($100,000.00); provided that such emergency purchases shall be made with such competition as is practicable under the circumstances.
Purchases for amounts greater than one hundred thousand dollars ($100,000.00) must be approved by the town council.
B. When making an emergency purchase, the requesting department shall complete a waiver of bid form and submit it to the purchasing officer.
C. At the next meeting of the town council following to town administrator making. or authorizing others to make, emergency purchases pursuant to this section, the town administrator shall provide in writing a summary of cause all such purchases to the town council. No further action to ratify or approve such purchases is required of the town council.
3.12.120 Exemptions from bidding procedure.
A. Purchases of three thousand dollars ($3,000.00) or less.
B. Sole-source purchases in accordance with Section 3.04.090 of this code.
C. Emergency purchases in accordance with Section 3.04.110 of this code.
D. Intergovernmental orders by which the town has contracted with another governmental entity to purchase particular supplies, equipment or services on a cooperative basis or 12 where the town contracts with suppliers who have been awarded contracts by the state or other local agencies for the purchase of supplies, equipment, and/or services under a competitive process and are able to have the bid prices they received extended to the town.
E. Purchases of professional services in accordance with Section 3.04.050 of this code.
F. Purchases of supplies, equipment, or services made with federal grant funds which are governed by a separate policy adopted by resolution of the town council, as may be amended from time to time.
3.12.130 Disposition of surplus personal property.
A. Prior to disposal, a list of surplus personal property specifying the item, its actual or estimated purchase price, date of purchase, and estimated market value shall be submitted to the town council for approval as to its “surplus” status. Surplus personal property of the town shall be disposed of on annual or semi-annual basis, in the following manner:
1. The town administrator may authorize the sale or disposition of surplus personal property which has a market value equal to or less than his or her contracting authority under Section 3.04.040.
2. The town council may authorize the sale or disposition of surplus personal property which has a market value in excess of the town administrator’s contracting authority under Section 3.04.040.
3. Any surplus personal property within his or her contracting authority may be sold or disposed of by the town administrator as follows:
a. Surplus property with an estimated market value of less than one hundred dollars ($100.00) may be disposed of by the department head, upon written approval of the town administrator, in the manner most advantageous to the town considering the value of the property and the cost of sale, including, but not limited to, sale by salvage, recycling or disposal. b. Surplus personal property with an estimated market value of more than one hundred dollars ($100.00) but less than or equal to five thousand dollars ($5,000.00) per individual item of property may be sold or disposed of by any method the town administrator determines to be most advantageous to the town considering the value and nature of the property and the cost of sale, including, but not limited to, sale by salvage, recycling or disposal. c. Surplus personal property with an estimated market value of greater than five thousand dollars ($5,000.00) per individual item of property shall be sold under sealed bid or by public auction. Public auctions may include electronic bidding or auction services.
13 d. Disposition of surplus personal property pursuant to this section shall be “as is” without warranty, express or implied, and the buyer shall agree to pay applicable sales or transfer taxes.
e. Notwithstanding other provisions in this section, surplus personal property may be sold to another public entity for market value or traded for market value equivalent property or services as approved by the town administrator. f. Notwithstanding other provisions in this section, surplus personal property of any value may be traded in as consideration toward the acquisition of other personal property upon written approval of the town administrator. g. Notwithstanding other provisions in this section, surplus personal property of any value may be transferred to other town departments without consideration as approved by the town administrator.
4. Surplus personal property which the town administrator deems unacceptable for sale to the public may be disposed of in the manner deemed appropriate by the town administrator. Examples of such property include: town-owned animals, law enforcement equipment and property which may pose a hazard to the general public.
B. The town council may, by resolution, authorize the donation of surplus personal property, if the town council finds that such donation serves a public purpose or benefit. All donations pursuant to this section shall be “as is” without warranty, express or implied, and the transferee shall agree to defend, indemnify and hold harmless the town, its officers and employees from any claim, cause of action, damage, loss or liability arising out of the condition of the property or its use by the organization or subsequent transferee.
C. In cases where a sealed bid or public auction is required for the sale of surplus personal property, reasonable notice to prospective bidders of such sale by sealed bid or public auction shall be given, as determined by the purchasing officer, taking into account the circumstances and the item or items to be sold.
D. Any department disposing of surplus personal property shall document the disposition and provide, in writing, to the finance director or his or her designee, who shall keep a record of sales, exchanges or other disposition of any property disposed of pursuant to the provisions of this chapter, at least the following information:
1. A description of the property transferred;
2. The name of the transferee;
3. The date of transfer;
4. The gross receipts, net receipts and/or transaction costs; and
5. A description, including the value of any personal property received in exchange for the property transferred.
14 E. Such records shall be kept consistent with the town’s records retention policy.
3.12.140 Uniform Construction Cost Accounting Procedures A. Purpose. The purpose of this chapter is to establish regulations for public projects and maintenance work in accordance with the requirements of the California Uniform Public Construction Cost Accounting Act (Public Contracts Code section 22000 et seq.). This chapter shall also apply to maintenance work in accordance with Public Contracts Code section 22003.
B. Definitions. The following words, terms and phrases shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning:
a. "Act" means the California Uniform Public Construction Cost Accounting Act, Public Contract Code section 22000 et seq.
b. "Facility" has the meaning set forth in Public Contract Code section 22002. c. "Maintenance work" has the meaning set forth in Public Contract Code section 22002.
d. “Project” includes public projects and maintenance work, as defined by this chapter.
e. "Public project" has the meaning set forth in Public Contract Code Section 22002.
C. General provisions.
a. Whenever any reference is made to any other ordinance or law, such reference shall be deemed to include all future amendments and successor statutes or ordinances thereto.
b. The dollar limits set forth in this Chapter shall adjust without council action as necessary to comply with amendments to the Act and any procedures adopted by the state controller.
c. Plans, specifications, and/or working details adopted by the Town for any public project are public records, subject to examination upon request.
D. Contracts for public projects and maintenance work.
a. Public projects and maintenance work for $75,000 or less. i. The town administrator is authorized to award a contract for public projects and/or maintenance work if the lowest bid received is seventyfive thousand dollars ($75,000.00) or less. ii. Public projects and/or maintenance of seventy-five thousand dollars ($75,000.00) or less to be may be performed by town employees , by negotiated contract, or by purchase order without competitive bidding. b. Public projects and maintenance work for $75,000 or more, but less than or equal to $220,000.
i. Bid specifications shall be prepared and notices inviting bids shall be solicited as set forth in section 3.12.140.E of this chapter. ii. The town administrator is authorized to award a contract for public projects and/or maintenance work if the lowest bid received is seventyfive thousand dollars ($75,000.00) or more, but less than or equal to two hundred twenty thousand dollars ($220,000).
iii. If all bids received are in excess of two hundred twenty thousand dollars ($220,000), the town council may adopt a resolution by a four-fifths (4/5) 15 vote to award the contract at two hundred thirty-five thousand dollars ($235,000) or less to the lowest responsible bidder, if the town council determines the cost estimate of the project prepared by the town was reasonable. Where town council does not adopt a resolution in accordance with the provisions of this subsection, the project shall be rebid.
c. Public projects and maintenance work for more than $220,000. i. Public project and maintenance work of more than two hundred twenty thousand dollars ($220,000) shall be approved by the Town Council. ii. The town council shall adopt plans, specifications, and working details for all public projects up to two hundred twenty thousand dollars ($220,000). iii. Public projects and/or maintenance work of more than two hundred twenty thousand dollars ($220,000.00) shall require competitive written bidding. A notice inviting bids shall be published and sent in compliance with the provisions of Public Contract Code section 22037. In addition, bid plans and working details shall be adopted by the town council for all public projects exceeding two hundred twenty thousand dollars ($220,000.00).
E. Informal bidding procedures.
Public projects and maintenance of $220,000 or less may be let to contract by informal procedures as set forth in the Act, including the following procedures:
a. Contractors list. The town shall comply with the requirements of Public Contract Code Section 22034 regarding maintaining a list of qualified contractors identified according to categories of work.
b. Notice inviting informal bids.
i. Circulation. Where a public project or maintenance work is to be performed which is subject to the provisions of this section, a notice inviting informal bids shall be circulated using one or both of the following alternatives:
1. Notices inviting informal bids may be mailed or emailed to all contractors for the category of work to be bid, as shown on the list developed in accordance with subsection (a) above.
2. Notices inviting informal bids may be mailed or emailed to all construction trade journals as specified by the California Uniform Construction Cost Accounting Commission in accordance with Section 22036 of the Public Contract Code. Additional contractors and/or construction trade journals may be notified at the discretion of the Public Works Director or their designee.
ii. Proprietary products and services. Notwithstanding the foregoing requirements, if the product or service is proprietary in nature such that it can be obtained only from a certain contractor or contractors, the notice inviting informal bids may be sent exclusively to such contractor or contractors.
iii. Mailing. All mailing of notices to contractors and Construction trade journals pursuant to this section shall be completed at least ten (10) calendar days before bids are due.
iv. Contents. The notice inviting informal bids shall describe the project in general terms and how to obtain more detailed information about the project, and state the time and place for the submission of bids. 16 c. Rejection of bids; bid irregularities. The town administrator may, in their sole discretion, reject any or all bids presented and waive any minor irregularity or informality in such bids.
d. Award of contract. The town administrator is authorized to award and execute contracts informally bid in accordance with this section, provided that the expenditure is within the approved budget and the contract is in a form approved by the town attorney. Such contracts shall be awarded to the lowest responsible bidder.
e. Tie bids; no bids received. If two or more bids are the same and the lowest, the town administrator may accept the one he or she chooses. If no bids are received through the informal procedures set forth in this section, the project may be performed by town employees, by force account or negotiated contract without further complying with this section.
f. Acceptance of work. Upon the completion of work pursuant to a contract awarded pursuant to this section, the town administrator may accept the work and may authorize the filing of the notice of completion, the release of funds retained upon such filing, and the release of any bonds upon the conclusion of their respective warranty periods.
g. Performance bonds. The town administrator may require a performance bond before entering a contract awarded pursuant to this section in such amount as the public services director or their designee finds reasonably necessary to protect the best interests of the town. If the town requires a performance bond, the form and amount of the bond shall be described in the notice inviting bids. 394283.1
RESOLUTION NO. 1137
RESOLUTION OF TOWN COUNCIL OF THE TOWN OF FORT JONES
ELECTING TO ADOPT THE UNIFORM PUBLIC CONSTRUCTION COST
ACCOUNTING ACT (CUPCCA) PROCEDURES
WHEREAS, prior to the passage of Public Contract Code Sections 22000 to 22045, known as the California Uniform Public Construction Cost Accounting Act (CUPCCA)(“the Act”), existing law did not provide a uniform cost accounting standard for construction work performed or contracted by local public agencies; and, WHEREAS, the Act establishes such a uniform cost accounting standard; and, WHEREAS, the Commission established under the Act has developed uniform public construction cost accounting procedures for implementation by local public agencies in the performance of or in the contracting for construction of public projects; and WHEREAS, the Town Council of the Town of Fort Jones has determined that adoption of the resolution to be of public benefit from the raised force account limit and the informal bidding procedures, as more projects are completed in a timely manner because of the streamlined awards process and the reduction in paperwork related to advertising and report filing.
NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Fort Jones , Siskiyou County, California, hereby elects under Public Contract Code section 22030 to become subject to the uniform public construction cost accounting procedures set forth in the Act and to the Commission's policies and procedures manual and cost accounting review procedures, as they may each from time to time be amended, and directs that the Finance Director notify the State Controller forthwith of this election.
PASSED, APPROVED AND ADOPTED by the Town Council of the Town of Fort Jones in a meeting thereof held on May 12, 2025, by the following:
VOTE
Ayes:
Nays:
Absent:
Signature: ____________________________________ Date: ___________ Madeleine DeAndreis
Mayor, Town of Fort Jones
ATTEST
Signature: ____________________________________ Date: ___________ Jessie Monday
Town Clerk, Town of Fort Jones
393474.1
Agenda Item #3
Fire Hazard Severity Zones -- Second Reading
The Town of Fort Jones
TO: Town Council of Fort Jones
FROM: Andrew L. Jared, Town Attorney
AGENDA TITLE: Approval and Second Reading of Ordinance 2025-4 to Designate Fire Hazard Severity Zones, and Approval and
Second Reading of Ordinance 2025-5 to Amend Sections of the Fort Jones Municipal Code Regarding Fire Hazard
Severity Zones.
MEETING DATE: May 12, 2025
Recommended Action:
Staff recommends that the Town Council:
1. Introduce and waive the full reading of Ordinance 2025-4 (Attachment 3) Designating Fire Hazard Severity Zones as recommended by the State Fire Marshal with modifications pursuant to Government Code Section 51179, and adding Chapter 15.16 Fire Severity Zones of the Fort Jones Municipal Code to align with state law, by reading of the following ordinance by title only:
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF FORT JONES ,
CALIFORNIA ADOPTING THE FORT JONES FIRE HAZARD SEVERITY ZONES MAP AND ADDING CHAPTER 15.12 “FIRE SEVERITY ZONES” TO TITLE 15 OF THE OF THE
FORT JONES MUNICIPAL CODE
2. Waive the full reading of Ordinance 2025-5, an Urgency Ordinance (Attachment 4) adopting the Fort Jones Fire Hazard Severity Map and amendment to Title 15 adding Chapter 15.12 to the Fort Jones Municipal Code as follows:
AN URGENCY ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF FORT
JONES , CALIFORNIA ADOPTING THE FORT JONES FIRE HAZARD SEVERITY ZONES MAP AND ADDING CHAPTER 15.12 “FIRE SEVERITY ZONES” TO TITLE 15
OF THE OF THE FORT JONES MUNICIPAL CODE
Discussion:
Fire Hazard Severity Zone Designation
In September 2021, Senate Bill 63 was approved by Governor Newsom. Senate Bill 63 included an act to amend California Government Code Section 51178. The amendment was effective on January 1, 2022, and directed the State Fire Marshal to identify areas in the state as moderate, high, and very high fire hazard severity zones (FHSZ) based on consistent statewide criteria and the severity of the fire hazard that is expected to prevail in those areas. In addition, moderate, high, and very high FHSZs are based on fuel loading, slope, fire weather, and other 393474.1
Agenda Item #3
Fire Hazard Severity Zones -- Second Reading
relevant factors that have been identified by the Office of the State Fire Marshal as a major cause of wildfire spread.
Additional background information from Cal Fire is provided as Attachment 5. Information from the California Department of Insurance regarding Q&A’s about Insurance and Fire Hazard Severity Zone maps is provided as Attachment 6.
In September 2022, Assembly Bill 211 was approved by Governor Newsom. Assembly Bill 211 amended California Government Code Section 51179 and requires local agencies to designate, by ordinance, moderate, high, and very high FHSZs within 120 days of receiving recommendations from the State Fire Marshal pursuant to Section 51178.
An agency may not adopt a FHSZ that decreases the level of fire hazard severity zone as identified by the State Fire Marshal for any area within the jurisdiction of the local agency, and may only increase the level of fire hazard severity zone as identified by the State Fire Marshal for any area within the jurisdiction of the local agency. (Gov. Code sec. 51179(b)(3)).
Though State law does not allow a local agency to decrease the FHSZ designation, a local agency may increase the designation of a particular area if a local agency can make findings that it is necessary for the effective fire protection within the area. (Gov. Code sec. 51179(b)(1) and (2)). Such discretion can allow an agency to apply very high, high, and moderate designations to areas not otherwise identified in the map prepared by the State Fire Marshal.
In February 2025, the Office of the State Fire Marshal released the FHSZs in Local Responsibility Area map for review. The map was posted on the City website and mentioned by the Fire Chief at prior City Council meetings. The map issued by the State Fire Marshal identified high and very high FHSZs within the Town of Fort Jones. (Attachment 3). The majority of the town is designated as very high FHSZ with only a few lots in the southern edge of town designated as high.
Staff reviewed the State Fire Marshal map and determined that because of the potential for subdivision of the few lots designated as high FHSZ, it is necessary for the effective fire protection within the area that these parcels also be designated as very high FHS.
In support of such provision and designations of the very high FHSZ, the following analysis is required pursuant to Government Code Section 51182. Staff has determined that pursuant to section 51182 the following do make it necessary for effective fire prevention of the area that this provision be adopted for following reasons:
1. To maintain defensible space of 100 feet from each side of an occupied dwelling or occupied structure.
2. To remove portions of a tree that extends within 10 feet of the outlet of a chimney or stovepipe.
3. To prevent maintaining a tree, shrub, or other plant adjacent to or overhanging a building free of dead or dying wood.
Agenda Item #3
Fire Hazard Severity Zones -- Second Reading
394276.1 3
4. To maintain the roof of the structure free of leaves, needles, and other vegetative materials.
5. Certifying that a new occupied structure or rebuilding an existing occupied structure complies with all applicable state and local building codes.
Municipal Code Amendments
Fort Jones currently does not have an ordinance pertaining to fire hazard severity zones under Government Code section 51175 et seq. Therefore, staff recommends the Town Council pass the attached ordinance, which would provide a process for accepting the State Fire Marshal’s recommended designations under section 51178.
Since section 51179 requires the Town either accept the State Fire Marshal’s recommended designations or increase those recommendations, the attached ordinance will assist the Town in complying with the requirements of the Government Code.
The ordinance adopting the Fort Jones Fire Hazard Severity Map is presented both as an ordnance for two readings(Att. 3) and an urgency ordinance (Att. 4) in order to comply with state adoption timelines. Both ordinances address the same amendments to the municipal code and both adopt the same FHSZ map. (Att. 1) The urgency ordinance will become effective immediately and the regularly adopted ordinance will be brought back for second reading and become effective 30 days thereafter.
Environmental Analysis: The Town staff have evaluated the proposed Ordinance and determined that it is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Sections 15061(b)(3), 15303, and 15308 on the grounds that it can be seen with certainty that the Ordinance will not have a significant effect on the environment. To the extent this is a project under CEQA, it is categorically exempt pursuant to CEQA Guidelines Sections 15304 (Minor Alterations to Land), 15305 (Minor Alterations in Land Use Limitations), 15307 (Actions by Regulatory Agencies for Protection of Natural Resources), and 15308 (Actions by Regulatory Agencies for Protection of the Environment).
Fiscal Impact: None.
Attachments:
1. Proposed FHSZ Map to be adopted. (Ex. A to Proposed Ordinances)
2. CALFIRE FHSZ Map
3. Proposed Ordinance to Adopt FHSZ Map and Amend Municipal Code
4. Proposed Urgency Ordinance to Adopt FHSZ Map and Amend Municipal Code
5. Background Materials from CALFIRE
6. Information from the California Department of Insurance Agenda Item #3
Fire Hazard Severity Zones -- Second Reading
394276.1 4
City and County boundaries as of 10/22/24 (CA Board of Equalization) CAL FIRE State Responsibility Areas (SRA25_1)
CAL FIRE Fire Hazard Severity Zones (FHSZSRA23_3, FHSZLRA_25_1) Data Sources:
Daniel Berlant, State Fire Marshal, CA Department of Forestry and Fire Protection Joe Tyler, Director/Fire Chief, CA Department of Forestry and Fire Protection Wade Crowfoot, Secretary for Natural Resources, CA Natural Resources Agency The State of California and the Department of Forestry and Fire Gavin Newsom, Governor, State of California Protection make no representations or warranties regarding the accuracy of data or maps. Neither the State nor the Department shall be liable under any circumstances for any direct, special, incidental, or consequential damages with respect to any claim by any user or third party on account of, or arising from, the use of data or maps. and other relevant factors including areas where winds
have been identified by the Office of the State Fire Marshal as a major cause of wildfire spread.
statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas. Moderate, high, and very high fire hazard severity zones shall be based on fuel loading, slope, fire weather, Government Code section 51178 requires the State Fire
Marshal to identify areas in the state as moderate, high, and very high fire hazard severity zones based on consistent Federal Responsibility
Area (FRA)
Unzoned LRA
Incorporated City
Projection: NAD 83 California Teale Albers
Scale: 1:13,000 at 11" x 17"
Km 0 0.2 0.4 0.6 0.8 1
Mi 0 0.2 0.4 0.6
Very High High
Fire Hazard Severity Zones in State Responsibility Area (SRA), Effective April 1, 2024
Very High High Moderate
Fire Hazard Severity Zones (FHSZ) in Local Responsibility Area (LRA), as Identified by the State Fire Marshal
Fort Jones
Newton
St
Mathews
St
Scott River Rd
Marble View Ave
UNINCORPORATED
SISKIYOU CO.
UNINCORPORATED
SISKIYOU CO.
3 January 22, 2025
As Identified by the
State Fire Marshal
Local Responsibility Area
Fire Hazard Severity Zones
CITY OF FORT JONES – SISKIYOU COUNTY
Attachment 3
393472.1
ORDINANCE NO. 2025-4
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF FORT JONES,
CALIFORNIA ADOPTING THE FORT JONES FIRE HAZARD SEVERITY ZONES MAP AND ADDING CHAPTER 15.12 “FIRE SEVERITY ZONES” TO TITLE 15 OF THE OF THE FORT JONES MUNICIPAL CODE
WHEREAS, pursuant to Government Code section 51178, the State Fire Marshal published a map indicating the Local Responsibility Area Fire Hazard Severity Zones for the Town of Fort Jones designating various areas in the Town of Fort Jones as moderate, high and very high FHSZs;
WHEREAS, the Fort Jones Municipal Code does not have a provision for the adoption of fire hazard severity zones (“FHSZs”) following the recommendations of the State Fire Marshal under Government Code section 51175 et seq.;
WHEREAS, a parcel with more than one FHSZ designation presents challenges for efficient and comprehensive implementation of effective fire protection in the Town; WHEREAS, in order to conduct effective fire protection within the Town, it is necessary to administer properties with more than one FHSZ on a single lot as the highest FHSZ on that lot;
WHEREAS, in order to conduct effective fire protection within the Town, and due to the potential for subdivision and development within the high FHSZ as indicated on the State Fire Marshal map, and based on the local features surrounding such FHSZ, it is necessary to designate the parcels proposed by the State Fire Marshal as high FHSZ as very high FHSZ;
WHEREAS, addition of Chapter 15.12 of the Fort Jones Municipal Code is necessary for effective fire protection within the area;
WHEREAS, any modifications made to the FHSZs determined by the State Fire Marshal are being made accordance with the California Government Code, ensuring that FHSZs were not downgraded; and
WHEREAS, the amendments to Chapter 15.12 of the Fort Jones Municipal Code are necessary for effective fire prevention in the Town to achieve the following in very high severity zones: Maintain defensible space of 100 feet from each side of an occupied dwelling or occupied structure; Remove portions of a tree that extends within 10 feet of the outlet of a chimney or stovepipe; Maintain a tree, shrub, or other plant adjacent to or 393472.1
overhanging a building free of dead or dying wood; Maintain the roof of the structure free of leaves, needles, and other vegetative materials; and Certify that a new occupied structure or rebuilding of an existing occupied structure complies with all applicable state and local building codes.
NOW THEREFORE, THE TOWN COUNCIL OF THE TOWN OF FORT JONES DOES HEREBY ORDAIN AS FOLLOWS:
Section 1. Findings. The recitals above are true and correct and incorporated herein by this reference.
Section 2. Adoption of Fire Severity Zone Map. Pursuant to Government Code section 51179(a), the Town Council hereby amends the fire hazard severity zones as recommended by the State Fire Marshal to include all parcels in the Town as very high FHSZ, through such map entitled “Town of Fort Jones - Siskiyou County, Local Responsibility Area Fire Hazard Severity Zones” attached hereto as Exhibit A (“the Fort Jones Fire Hazard Severity Zones map”) depicting such fire hazard severity zones with, and finds that in order to effectively administer fire protection within the area it is it is necessary that when a parcel has more than one FHSZ on a single lot the highest FHSZ on that lot shall be administered for the entire lot. The Fort Jones Fire Hazard Severity Zones map shall be on file in the Office of the Town Clerk and shall be available upon request. The official map is also located electronically on the following website: fortjonesca.org
Section 3. Municipal Code Amendment. The Town Council hereby amends Title 15 Buildings and Construction to add Chapter 15.12 “Fire Hazard Severity Zones” to the Fort Jones Municipal Code to read as follows:
Chapter 15.12 FIRE HAZARD SEVERITY ZONES
15.12.010 – Designation.
The Town Council shall, pursuant to Government Code section 51179(a), designate fire hazard severity zones as recommended by the State Fire Marshal and as thereby amended by the Town Council pursuant to state law.
15.12.020 – Multiple Designation.
In the event that a single parcel has more than one fire hazard severity zone designation on the Town of Fort Jones Fire Hazard Severity Zones map, the more strict designation shall apply to the entire property. In order to effectively administer fire protection within the area it is it is necessary that when a parcel has with more than one FHSZ on a single lot, the highest FHSZ on that lot shall be administered and enforced for the entire lot.
393472.1
15.12.030 - Designation may not be decreased.
Pursuant to Government Code section 51179(b)(3) no fire hazard severity zone identified by the State Fire Marshal for an area within the Town may be decreased to a lesser fire hazard severity zone.
15.12.040 - Building regulations enforcement.
(a) The building official shall enforce the provisions of the California Building Code, as such pertains to all moderate, high and very high fire hazard severity zones designated under section 15.12.010 or addressed under section 15.12.020. (b) The Town manager or designee shall enforce and shall have the authority to enforce the provisions of the Government Code and all other codes and regulations affected by designation of fire hazard severity zones.
Section 4. CEQA. Town staff have evaluated the proposed Ordinance and determined that it is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Sections 15061(b)(3), 15303, and 15308 on the grounds that it can be seen with certainty that the Ordinance will not have a significant effect on the environment. To the extent this is a project under CEQA, it is categorically exempt pursuant to CEQA Guidelines Sections 15304 (Minor Alterations to Land), 15305 (Minor Alterations in Land Use Limitations), 15307 (Actions by Regulatory Agencies for Protection of Natural Resources), and 15308 (Actions by Regulatory Agencies for Protection of the Environment).
Section 5. Severability. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the final decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The Town Council declares that it would have adopted this Ordinance, and each section, subsection, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, phrases or portions might be declared invalid or unconstitutional.
Section 6. Effective Date. This Ordinance shall take effect thirty (30) days after final adoption.
Section 7. Implementation. The Town Council hereby authorizes and directs the Town Administrator to take any action and sign any documents necessary to implement this Ordinance.
Section 8. Certification. The Town Clerk shall certify to passage and adoption of this Ordinance and shall give notice of its adoption as required by law. 393472.1
Section 9. Inconsistencies. Any provisions of the Fort Jones Municipal Code, or appendices thereto, or any other ordinances of the Town inconsistent herewith, to the extent of such inconsistencies and no further, are hereby repealed.
Section 10. Codification. The Town Clerk is directed and authorized to instruct the publisher of the Town of Fort Jones Municipal Code that codification of this Ordinance is limited to Section 3.
Section 11. Execution. The Mayor and Town Clerk are authorized to subscribe this ordinance where indicated below to evidence its approval.
I HEREBY CERTIFY the foregoing Ordinance was introduced for first reading at a regular meeting of the Town Council of the Town of Fort Jones held on the 14th day of April 2025, and thereafter adopted at a regular meeting of said Council held on the _____ day of ______2025, by the following vote, to wit:
AYES:
NOES:
ABSENT:
________________________________
Madeleine DeAndreis
Mayor, Town of Fort Jones
ATTEST:
____________________________
Jessie Monday
Town Clerk, Town of Fort Jones
Attachment 4
393473.1
ORDINANCE NO. 2025-5
AN URGENCY ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF
FORT JONES , CALIFORNIA ADOPTING THE FORT JONES FIRE HAZARD SEVERITY ZONES MAP AND ADDING CHAPTER 15.12 “FIRE SEVERITY ZONES” TO TITLE 15 OF THE OF THE FORT JONES MUNICIPAL CODE WHEREAS, this Ordinance is an urgency ordinance pursuant to Government Code Section 36934 and 36937;
WHEREAS, pursuant to Government Code section 51178, the State Fire Marshal published a map indicating the Local Responsibility Area Fire Hazard Severity Zones for the Town of Fort Jones designating various areas in the Town of Fort Jones as moderate, high and very high FHSZs;
WHEREAS, the Fort Jones Municipal Code does not have a provision for the adoption of fire hazard severity zones (“FHSZs”) following the recommendations of the State Fire Marshal under Government Code section 51175 et seq.;
WHEREAS, a parcel with more than one FHSZ designation presents challenges for efficient and comprehensive implementation of effective fire protection in the Town; WHEREAS, in order to conduct effective fire protection within the Town, it is necessary to administer properties with more than one FHSZ on a single lot as the highest FHSZ on that lot;
WHEREAS, in order to conduct effective fire protection within the Town, and due to the potential for subdivision and development within the high FHSZ as indicated on the State Fire Marshal map, and based on the local features surrounding such FHSZ, it is necessary to designate the parcels proposed by the State Fire Marshal as high FHSZ as very high FHSZ;
WHEREAS, addition of Chapter 15.12 of the Fort Jones Municipal Code is necessary for effective fire protection within the area;
WHEREAS, any modifications made to the FHSZs determined by the State Fire Marshal are being made accordance with the California Government Code, ensuring that FHSZs were not downgraded; and
WHEREAS, the amendments to Chapter 15.12 of the Fort Jones Municipal Code are necessary for effective fire prevention in the Town to achieve the following in very high 393473.1
severity zones: Maintain defensible space of 100 feet from each side of an occupied dwelling or occupied structure; Remove portions of a tree that extends within 10 feet of the outlet of a chimney or stovepipe; Maintain a tree, shrub, or other plant adjacent to or overhanging a building free of dead or dying wood; Maintain the roof of the structure free of leaves, needles, and other vegetative materials; and Certify that a new occupied structure or rebuilding of an existing occupied structure complies with all applicable state and local building codes.
NOW THEREFORE, THE TOWN COUNCIL OF THE TOWN OF FORT JONES DOES HEREBY ORDAIN AS FOLLOWS:
Section 1. Findings. The recitals above are true and correct and incorporated herein by this reference.
Section 2. Adoption of Fire Severity Zone Map. Pursuant to Government Code section 51179(a), the Town Council hereby amends the fire hazard severity zones as recommended by the State Fire Marshal to include all parcels in the Town as very high FHSZ, through such map entitled “Town of Fort Jones - Siskiyou County, Local Responsibility Area Fire Hazard Severity Zones” attached hereto as Exhibit A (“the Fort Jones Fire Hazard Severity Zones map”) depicting such fire hazard severity zones with, and finds that in order to effectively administer fire protection within the area it is it is necessary that when a parcel has more than one FHSZ on a single lot the highest FHSZ on that lot shall be administered for the entire lot. The Fort Jones Fire Hazard Severity Zones map shall be on file in the Office of the Town Clerk and shall be available upon request. The official map is also located electronically on the following website: fortjonesca.org.
Section 3. Municipal Code Amendment. The Town Council hereby amends Title 15 Buildings and Construction to add Chapter 15.12 “Fire Hazard Severity Zones” to the Fort Jones Municipal Code to read as follows:
Chapter 15.12 FIRE HAZARD SEVERITY ZONES
15.12.010 – Designation.
The Town Council shall, pursuant to Government Code section 51179(a), designate fire hazard severity zones as recommended by the State Fire Marshal and as thereby amended by the Town Council pursuant to state law.
15.12.020 – Multiple Designation.
In the event that a single parcel has more than one fire hazard severity zone designation on the Town of Fort Jones Fire Hazard Severity Zones map, the more strict designation shall apply to the entire property. In order to effectively administer fire protection within the area it is it is necessary that when a parcel has with more than one FHSZ on a single lot, the highest FHSZ on that lot shall be administered and enforced for the entire lot.
393473.1
15.12.030 - Designation may not be decreased.
Pursuant to Government Code section 51179(b)(3) no fire hazard severity zone identified by the State Fire Marshal for an area within the Town may be decreased to a lesser fire hazard severity zone.
15.12.040 - Building regulations enforcement.
(a) The building official shall enforce the provisions of the California Building Code, as such pertains to all moderate, high and very high fire hazard severity zones designated under section 15.12.010 or addressed under section 15.12.020. (b) The Town manager or designee shall enforce and shall have the authority to enforce the provisions of the Government Code and all other codes and regulations affected by designation of fire hazard severity zones.
Section 4. CEQA. Town staff have evaluated the proposed Ordinance and determined that it is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Sections 15061(b)(3), 15303, and 15308 on the grounds that it can be seen with certainty that the Ordinance will not have a significant effect on the environment. To the extent this is a project under CEQA, it is categorically exempt pursuant to CEQA Guidelines Sections 15304 (Minor Alterations to Land), 15305 (Minor Alterations in Land Use Limitations), 15307 (Actions by Regulatory Agencies for Protection of Natural Resources), and 15308 (Actions by Regulatory Agencies for Protection of the Environment).
Section 5. Severability. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the final decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The Town Council declares that it would have adopted this Ordinance, and each section, subsection, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, phrases or portions might be declared invalid or unconstitutional.
Section 6. Effective Date. This Ordinance shall take effect and be enforced immediately from and after the date of its adoption by the Town Council and shall be posted and published in accordance with the California Government Code..
Section 7. Implementation. The Town Council hereby authorizes and directs the Town Administrator to take any action and sign any documents necessary to implement this Ordinance.
393473.1
Section 8. Certification. The Town Clerk shall certify to passage and adoption of this Ordinance and shall give notice of its adoption as required by law. This Ordinance, or a summary thereof, shall be published and/or posted in compliance with the requirements of Government Code section 36933.
Section 9. Inconsistencies. Any provisions of the Fort Jones Municipal Code, or appendices thereto, or any other ordinances of the Town inconsistent herewith, to the extent of such inconsistencies and no further, are hereby repealed.
Section 10. Codification. The Town Clerk is directed and authorized to instruct the publisher of the Town of Fort Jones Municipal Code that codification of this Ordinance is limited to Section 3.
Section 11. Execution. The Mayor and Town Clerk are authorized to subscribe this ordinance where indicated below to evidence its approval.
I HEREBY CERTIFY the foregoing Ordinance was introduced for adoption as an Urgency Ordinance at a regular meeting of the Town Council of the Town of Fort Jones held on the 14th day of April 2025, and adopted by the following vote, to wit:
AYES:
NOES:
ABSENT:
________________________________
Madeleine DeAndreis
Mayor, Town of Fort Jones
ATTEST:
____________________________
Jessie Monday
Town Clerk, Town of Fort Jones
Attachment 5
Attachment 5
Attachment 5
FHSZ Frequently Asked Questions
What do Fire Hazard Severity Zones measure?
The Fire Hazard Severity Zone map reflects “hazard,” not “risk”. The map is like flood zone maps, where lands are described in terms of the probability level of a par琀椀cular area being inundated by floodwaters, and not specifically prescrip琀椀ve of impacts. “Hazard” is based on the physical condi琀椀ons that create a likelihood and expected fire behavior over a 30 to 50-year period without considering mi琀椀ga琀椀on measures such as home hardening, recent wildfire, or fuel reduc琀椀on efforts.
“Risk” is the poten琀椀al damage a fire can do to the area under exis琀椀ng condi琀椀ons, accoun琀椀ng for any modifica琀椀ons such as fuel reduc琀椀on projects, defensible space, and igni琀椀on resistant building construc琀椀on.
What is a Fire Hazard Severity Zone or FHSZ?
Public Resource Code 4202; The State Fire Marshal shall classify lands within State Responsibility Areas into Fire Hazard Severity Zones. Each zone shall embrace rela琀椀vely homogeneous lands and shall be based on fuel loading, slope, fire weather, and other relevant factors present, including areas where winds have been iden琀椀fied by the department as a major cause of wildfire spread.
Government Code 51178; The State Fire Marshal shall iden琀椀fy areas in the state as Moderate, High, and Very High Fire Hazard Severity Zones based on consistent statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas. Moderate, High, and Very High Fire Hazard Severity Zones shall be based on fuel loading, slope, fire weather, and other relevant factors including areas where winds have been iden琀椀fied by the Office of the State Fire Marshal as a major cause of wildfire spread.
Will the new Fire Hazard Severity Zones affect my ability to get or maintain insurance? Insurance companies use risk models, which differ from hazard models, because they consider the suscep琀椀bility of a structure to damage from fire and other short-term factors that are not included in hazard modeling. It is unlikely that insurance risk models would u琀椀lize CAL FIRE Fire Hazard Severity Zones as a factor, but much of the same data that is used in the Fire Hazard Severity Zone model are likely included in the insurance companies’ risk models. However, insurance risk models incorporate many addi琀椀onal factors and that change more frequently than those that CAL FIRE includes in its hazard mapping, which is built to remain steady for the next 10+ years.
General
Attachment 5
FHSZ Frequently Asked Questions
When were the maps last updated?
In 2007, CAL FIRE updated the FHSZs for the en琀椀re State Responsibility Area (SRA). Between 2008- 2011 the department worked with local governments to make recommenda琀椀ons of the Very High Fire Hazard Severity Zones within Local Responsibility Area (LRA).
Why are fire hazard severity maps being updated?
The hazard maps are being updated to more accurately reflect the zones in California that are suscep琀椀ble to wildfire. The hazard mapping process will incorporate new science in local climate data and improved fire assessment modeling in determining hazard ra琀椀ngs.
Where do Fire Hazard Severity Zones apply?
Fire Hazard Severity Zones are found in areas where the state has financial responsibility for wildfire protec琀椀on and preven琀椀on, called the State Responsibility Area. More than 31 million acres are in this area. Under Senate Bill 63 (Stern, 2021) Government Code 51178 was amended to also iden琀椀fy the Moderate and High Fire Hazard Severity Zones with the Very High in Local Responsibility Area (LRA).
What are the uses of Fire Hazard Severity Zones?
The zones are used for several purposes including to designate areas where California’s defensible space standards and wildland urban interface building codes are required. They can be a factor in real estate disclosure, and local governments may consider them in their general plan.
What are the key elements of the Fire Hazard Severity Zone model? The fire hazard severity model for wildland fire has two key elements: probability of an area burning and expected fire behavior under extreme fuel and weather condi琀椀ons. The zones reflect areas that have similar burn probabili琀椀es and fire behavior characteris琀椀cs. The factors considered in determining fire hazard within wildland areas are fire history, flame length, terrain, local weather, and poten琀椀al fuel over a 50-year period. Outside of wildlands, the model considers factors that might lead to buildings being threatened, including terrain, weather, urban vegeta琀椀on cover, blowing embers, proximity to wildland, fire history, and fire hazard in nearby wildlands.
FHSZs are not a structure loss model, as key informa琀椀on regarding structure igni琀椀on (such as roof type, etc.) is not included.
General
Attachment 5
FHSZ Frequently Asked Questions
How do the Fire Hazard Severity Zone Maps differ from California Public U琀椀li琀椀es Commission (CPUC) High Fire Threat District Maps?
The California Public U琀椀li琀椀es Commission (CPUC) sponsored map, known as "CPUC High Fire Threat District Map” (HFTD), includes similar factors as those in the FHSZ maps, however the CPUC HFTD Map is designed specifically for iden琀椀fying areas where there is an increased risk for u琀椀lity associated wildfires. As such, the CPUC map includes fire hazards associated with historical powerline-caused wildfires, current fuel condi琀椀ons, and scores areas based on where fires start, as opposed to where poten琀椀al fires may cause impacts.
Why is my property in a different zone than the adjacent area, which looks similar? In wildland areas, zone edges are a result of the way zones are delineated. Specifically, zones represent areas of similar slope and fuel poten琀椀al. Zone boundaries divide zones based on geographic and vegeta琀椀on features that align with fire hazard poten琀椀al; although, at a local scale, it may appear that the immediate area is similar on both sides of the edge. The class value within a zone is based on the average hazard score across the whole zone, so areas that are in the same zone but not immediately adjacent to a local area can have an influence on the final zone classifica琀椀on. Classifica琀椀on outside of wildland areas is based on the fire hazard of the adjacent wildland and the probability of flames and embers threatening buildings.
How are Fire Hazard Severity Zones determined?
CAL FIRE used the best available science and data to develop, and field test a model that served as the basis of zone assignments. The model evaluated the probability of the area burning and poten琀椀al fire behavior in the area. Many factors were included such as fire history, vegeta琀椀on, flame length, blowing embers, proximity to wildland, terrain, and weather.
What new data will be included in the new model, and how does this differ from the previous model?
A 2 km grid of climate data covering the years 2003-2018 is being used in the update. The previous model used stock weather inputs across the state to calculate wildland fire intensity scores. The updated model will adjust fire intensity scores based on the most extreme fire weather at a given loca琀椀on, considering temperature, humidity, and wind speed. In addi琀椀on, ember transport is being modeled based on local distribu琀椀ons of observed wind speed and direc琀椀on values instead of using a generic buffer distance for urban areas adjacent to wildlands.
General
Attachment 5
FHSZ Frequently Asked Questions
How can I search the Fire Hazard Severity Zone of a property? You can search by address to find your current designa琀椀on on the web at: osfm.fire.ca.gov/FHSZ Why does the model place an emphasis on the spread of embers? Embers spread wildfire because they can travel long distances in the wind and ignite vegeta琀椀on, roofs, a琀cs (by ge琀ng into vents), and decks.
Why do waterbodies have a Fire Hazard Severity Zone Classifica琀椀on? All areas in State Responsibility Area, including water bodies, require a Fire Hazard Severity Zone designa琀椀on. The 2007 FHSZ maps zoned all water as Moderate by default. In the 2023 FHSZ model we added a buffer of FHSZ from the surrounding wildland into water bodies to account for poten琀椀al threat of embers to buildings on docks and house boats, as well as varia琀椀on in reservoir height that occurs with drought.
How does CAL FIRE assist Local Governments in Fire Hazard Severity Zones? CAL FIRE’s Land Use Planning Program is a specialized unit that provides support to local governments by providing fire safety exper琀椀se on the State’s wildland urban interface building codes, wildfire safety codes, as well as helping in the development of the safety elements in general plans.
General
Attachment 5
FHSZ Frequently Asked Questions
What is State Responsibility Area or SRA?
SRA is a legal term defining the area where the state has financial responsibility for wildland fire protec琀椀on and preven琀椀on. Incorporated ci琀椀es and federal ownership are not included. Within the SRA, CAL FIRE is responsible for fire preven琀椀on and suppression. There are more than 31 million acres in SRA, with an es琀椀mated 1.7 million people and 800,000 exis琀椀ng homes.
How is State Responsibility Area determined?
The Board of Forestry and Fire Protec琀椀on (Board) classifies land as State Responsibility Area. The legal defini琀椀on of SRA is found in the Public Resources Code Sec琀椀on 4125. The Board has developed detailed procedures to classify lands as State Responsibility Area. Lands are removed from SRA when they become incorporated by a city, change in ownership to the federal government, become more densely populated, or are converted to intensive agriculture that minimizes the risk of wildfire. While some lands are removed from SRA automa琀椀cally, the Board typically reviews changes every five years.
What Fire Hazard Severity Zones are in State Responsibility Area? All of the State Responsibility Area is in a Fire Hazard Severity Zone. Lands are either ranked as Moderate, High or Very High Fire Hazard Severity Zones.
What are the wildland urban interface (WUI) building codes in State Responsibility Area? The WUI building codes (California Building Code (CBC) Chapter 7A) reduce the risk of embers fanned by wind-blown wildfires from igni琀椀ng buildings. The codes for roofing, siding, decking, windows, and vents apply throughout all State Responsibility Area regardless of the fire hazard severity ranking. Ember-resistant building materials can be found at:
h琀琀ps://osfm.fire.ca.gov/divisions/fire-engineering-and-inves琀椀ga琀椀ons/building-materials-lis琀椀ng/ State Responsibility Area
Attachment 5
FHSZ Frequently Asked Questions
What is the difference between the various Fire Hazard Severity Zones? Classifica琀椀on of a wildland zone as Moderate, High or Very High Fire Hazard is based on the average hazard across the area included in the zone, which have a minimum size of 200 acres. In wildlands, hazard is a func琀椀on of modeled flame length under the worst condi琀椀ons and annual burn probability. Both these factors generally increase with increasing hazard level, but there may be instances where one value is Very High and the other is low, pushing the overall hazard into a more intermediate ranking. On average, both modeled flame length and burn probability increase by roughly 40-60% between hazard classes.
Is the GIS data for Fire Hazard Severity Zones available for download? The data inputs used to develop the Fire Hazard Severity Zones are iden琀椀fied in the Ini琀椀al Statement of Reasons (ISOR) Title 19 Development (ca.gov). CAL FIRE has developed an addi琀椀onal data package which consists of sequen琀椀al modeling steps, including any data inputs that were not already publicly available and referenced in the ISOR. The data package encompasses 34 spa琀椀al datasets and 8 tables, provided in raster, polygon, and table format. These datasets are forma琀琀ed for Esri ArcGIS so昀琀ware, except for four tables provided in Excel. Ten of the datasets are updated versions used to produce an edited SRA FHSZ map following the public comment period that ended April 4, 2023. Upon formal adop琀椀on of the FHSZ map, the final SRA FHSZ geospa琀椀al data file will become available. The data package is available on the FHSZ website Fire Hazard Severity Zones (ca.gov) under the science and methods banner.
State Responsibility Area
Attachment 5
FHSZ Frequently Asked Questions
What is Local Responsibility Area or LRA?
Local Responsibility Areas (LRA) are incorporated ci琀椀es, urban regions, agriculture lands, and por琀椀ons of the desert where the local government is responsible for wildfire protec琀椀on. This is typically provided by city fire departments, fire protec琀椀on districts, coun琀椀es, and by CAL FIRE under contract.
When did Fire Hazard Severity Zones begin in Local Responsibility Area? Assembly Bill 337 (Bates, 1992) prompted by the devasta琀椀ng Oakland Hills Fire of 1991, calls for CAL FIRE to evaluate fire hazard severity in Local Responsibility Area and to make a recommenda琀椀on to the local jurisdic琀椀on where Very High FHSZ exist. Government Code 51175 then provides direc琀椀on for the local jurisdic琀椀on to take appropriate ac琀椀on.
How are Fire Hazard Severity Zones determined in Local Responsibility Areas? CAL FIRE uses an extension of the State Responsibility Area Fire Hazard Severity Zone model as the basis for evalua琀椀ng fire hazard in Local Responsibility Area. The Local Responsibility Area hazard ra琀椀ng reflects flame and ember intrusion from adjacent wildlands and from flammable vegeta琀椀on in the urban area.
What are the requirements for landowners in Fire Hazard Severity Zones in Local Responsibility Areas?
California’s WUI building codes (CBC Chapter 7A) apply to the design and construc琀椀on of new buildings located in High and Very High FHSZs in Local Responsibility Areas. Local ordinances may require igni琀椀on resistant construc琀椀on for remodel projects. Check with your local building department to determine which igni琀椀on resistant building codes apply to your project. In addi琀椀on, Government Code Sec琀椀on 51182 calls for defensible space clearance and other wildland fire safety prac琀椀ces for buildings. Owners are also required to make a natural hazard disclosure as part of a real estate transfer. For informa琀椀on regarding home hardening and defensible space clearance, visit www.readyforwildfire.org.
Does the designa琀椀on of Very High Fire Hazard Severity Zones in the Local Responsibility Area trigger the 100-foot clearance requirement?
Yes, per Government Code 51182 unless a local government has passed a more stringent requirement, the 100-foot defensible space clearance applies. For informa琀椀on regarding home hardening and defensible space clearance, visit www.readyforwildfire.org.
Local Responsibility Area
Attachment 5
FHSZ Frequently Asked Questions
Why is my property in a different zone than the adjacent area, which looks similar? In non-wildland areas, zone edges occur based on distance to the wildland edge. Because hazard in these areas is largely determined by incoming embers from adjacent wildland, urban areas that are similar in vegeta琀椀on type and housing density may have a change in FHSZ class as the distance to the wildland edge increases. Areas immediately adjacent to wildland receive the same FHSZ score as that wildland where fire originates, and the model then produces lower scores as the distance to wildland edge increases.
What is the process for developing Fire Hazard Severity Zones in the Local Responsibility Area? CAL FIRE uses the same modeling data that is used to map the State Responsibility Area. The map, along with a model ordinance, are then sent to the governing body for adop琀椀on.
How are the new Fire Hazard Severity Zones impac琀椀ng development? Many of the changes expanding Fire Hazard Severity Zones in Local Responsibility Areas have been supported by the building industry. CAL FIRE works closely with the building industry when se琀ng various building codes and defensible space requirements, so we are working together to not affect development itself but to make sure development matches the hazards of that area.
When will the Local Responsibility Area Map be released? The Local Responsibility Area map process will happen a昀琀er the State Responsibility Area process has been completed, which is es琀椀mated to occur in winter of 2025.
Why haven’t Moderate and High Fire Hazard Severity Zone classes been classified before in the Local Responsibility Area?
New legisla琀椀on, Senate Bill 63 (Stern, 2021), now requires the adop琀椀on of all three Fire Hazard Severity Zone classes in the Local Responsibility Area. Previously only Very High Fire Hazard Severity Zones were required for adop琀椀on in Local Responsibility Areas.
Local Responsibility Area
Attachment 5
LRA Legislation Factsheet
Assembly Bill No.337
An act to add Chapter 6.8 (commencing with Section 51175) to Part 1 of Division 1 of Title 5 of the Government Code, and to amend Section 13108.5 of the Health and Safety Code, relating to fire protection.
[Enrolled, January 28, 1991]
AB 337, Bates. Very high fire hazard severity zones.
(1) Under existing law, the State Board of Forestry is required to classify all lands within the state, in accordance with prescribed criteria, for the purpose of determining areas in which the financial responsibility of preventing and suppressing fires is primarily the responsibility of the state.
This bill would declare that the prevention of fires is not a municipal affair but is instead, a matter of statewide concern, and would make a finding and declaration of the Legislature that its provisions apply to all local agencies, including, but not limited to, charter cities, charter counties, and charter cities and counties. The bill would prohibit that finding from limiting the authority of a local agency, as defined, from imposing more restrictive fire and panic safety requirements, as otherwise authorized by law.
The bill would state that it is not the intent of the Legislature to limit or restrict the authority of a local agency to impose more restrictive fire and panic safety requirements, as otherwise authorized by law.
This bill would require the Director of Forestry and Fire Protection to identify areas in the state as very high fire hazard severity zones within all counties pursuant to a prescribed schedule. The bill would require local agencies, as defined, to designate, by ordinance, very high fire hazard severity zones in their jurisdiction after receiving recommendations from the director, except as prescribed. The bill would authorize local agencies to include or exclude areas following certain findings and would require changes made by local agencies to be final and not rebuttable by the director. By requiring local agencies to designate very high fire hazard severity zones within their jurisdictions, this bill would impose a state-mandated local program. The bill would require the State Fire Marshal to prepare and adopt a model ordinance that provides for the establishment of any high fire hazard security zones.
Attachment 5
LRA Legislation Factsheet
Assembly Bill No.337 (Continued)
(2) Under existing law, any person who owns, leases, controls, operates, or maintains any building or structure in, upon, or adjoining any mountainous area or forest-covered lands, brush-covered lands, or grass-covered lands, or any land that is covered with flammable material, is required to undertake specified fire protection measures, including the maintenance of specified firebreaks.
The bill would enact requirements of this nature for any person who owns, leases, controls, operates, or maintains, any occupied dwelling or occupied structure in, upon, or adjoining any mountainous area, forest-covered land, brush-covered land, grass-covered land, or land covered with flammable material, which area or land is within a very high fire hazard severity zone, as described in (1).
The bill would authorize local agencies to exempt certain structures and would exempt certain land or water areas.
The bill would make violation of these requirements an infraction or misdemeanor, as specified, thereby imposing a state-mandated local program by creating a new crime, and would specify related matters.
This bill would require local agencies to notify owners of property of violation and would authorize local agencies to correct the conditions and make a lien upon the property, as prescribed. By creating these requirements, this bill would impose a state-mandated local program.
The bill would permit a violation of these requirements to be considered a public nuisance, as specified.
(3) Existing law requires the State Fire Marshal to adopt, amend, and repeal regulations for roof coverings and openings into the attic areas of buildings in those fire hazard severity zones in state responsibility lands as designated by the director. Existing law requires the director to classify lands within state responsibility areas into fire hazard severity zones.
This bill would instead require the State Fire Marshal to propose, and would require the State Building Standards Commission to adopt, amend, and repeal those regulations. The bill would also require the State Fire Marshal to propose, and would require the State Building Standards Commission to adopt, amend, and repeal, those regulations for buildings in very high fire hazard severity zones in state responsibility lands, designated by the director, and in very high fire hazard severity zones as described in (1). The bill would require roofs on all new buildings and certain existing buildings in both of those zones to be at least a class B roof that complies with Standard 32-7 of the Uniform Building Code, as adopted in the California Building Standards Code. The bill would impose requirements on installers and roofing materials and make other related changes. The bill would exempt historic buildings, as defined, from these provisions.
Attachment 5
LRA Legislation Factsheet
Senate Bill No.63
CHAPTER 382
An act to amend Sections 51177, 51178, 51178.5, 51182, and 51189 of the Government Code, to amend Section 13108.5 of the Health and Safety Code, and to amend Sections 4124.5 and 4291 of, and to add and repeal Sections 4123.8, 4291.5, and 4291.6 of, the Public Resources Code, relating to fire prevention.
[Approved by Governor September 28, 2021. Filed with Secretary of State September 28, 2021.] SB 63, Stern. Fire prevention: vegetation management: public education: grants: defensible space:
fire hazard severity zones.
(1) Existing law requires the Director of Forestry and Fire Protection to identify areas of the state as very high fire hazard severity zones based on specified criteria. Existing law requires a local agency, within 30 days after receiving a transmittal from the director that identifies very high fire hazard severity zones, to make the information available for public review, as provided.
This bill, among other things, would also require the director to identify areas of the state as moderate and high fire hazard severity zones. The bill would modify the factors the director is required to use to identify areas into fire hazard severity zones, as provided. The bill would require a local agency to make this information available for public review and comment, as provided. By expanding the responsibility of a local agency, the bill would impose a statemandated local program.
This bill would also make conforming changes.
(2) Existing law requires a person who owns, leases, controls, operates, or maintains an occupied dwelling or structure in, upon, or adjoining a mountainous area, forest-covered land, brushcovered land, grass-covered land, or land that is covered with flammable material that is within a very high fire hazard severity zone, as designated by a local agency, or a building or structure in, upon, or adjoining those areas or lands within a state responsibility area, to maintain a defensible space of 100 feet from each side and from the front and rear of the structure, as specified. Existing law authorizes a greater distance than specified above on the specified land in a very high fire hazard severity zone. Existing law specifies that clearance beyond the property line may only be required if state law, local ordinance, rule, or regulation includes certain findings and specifies that clearance on adjacent property shall only be conducted following written consent by the adjacent landowner.
Attachment 5
LRA Legislation Factsheet
Amended by Senate Bill No.63
Government Code 51178
The State Fire Marshal shall identify areas in the state as moderate, high, and very high fire hazard severity zones based on consistent statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas. Moderate, high, and very high fire hazard severity zones shall be based on fuel loading, slope, fire weather, and other relevant factors including areas where winds have been identified by the Office of the State Fire Marshal as a major cause of wildfire spread.
(Amended by Stats. 2021, Ch. 382, Sec. 2.5. (SB 63) Effective January 1, 2022.) Government Code 51178.5
Within 30 days after receiving a transmittal from the State Fire Marshal that identifies fire hazard severity zones pursuant to Section 51178, a local agency shall make the information available for public review and comment. The information shall be presented in a format that is understandable and accessible to the general public, including, but not limited to, maps. (Amended by Stats. 2021, Ch. 382, Sec. 3.5. (SB 63) Effective January 1, 2022.) Attachment 5
LRA Legislation Factsheet
Assembly Bill No. 211
CHAPTER 574
An act to amend Sections 11891, 11893, 12581, 12996, 12998, 12999.4, and 12999.5 of, and to add Sections 12999.6 and 13001 to, the Food and Agricultural Code, to amend Section 51179 of the Government Code, to amend Sections 44274.10, 44274.11, 44274.12, 44274.13, and 44274.14 of the Health and Safety Code, to amend Sections 3113, 4799.05, 14503.5.1, 14538, 14549.2, 14581, 42052, and 42060 of, to add Sections 14537.5, 14548, 14555, and 21166.3 to, to add Part 5 (commencing with Section 75250) to Division 44 of, and to repeal Section 75250.1 of, the Public Resources Code, to amend Section 43152.6 of, and to amend and repeal Section 43152.10 of, the Revenue and Taxation Code, to amend Section 13198 of the Water Code, to amend the Budget Act of 2021 (Chapters 21, 69, and 240 of the Statutes of 2021) by amending Item 8570-002-0001 of Section
2.00 of that act, and to amend the Budget Act of 2021 (Chapter 44 of the Statutes of 2022) by amending Items 3540-101-0001 of Section 2.00 of that act, relating to public resources, and making an appropriation therefor, to take effect immediately, bill related to the budget. [Approved by Governor September 27, 2022. Filed with Secretary of State September 27, 2022.] AB 211, Committee on Budget. Public resources trailer bill. (2) Existing law requires the State Fire Marshal to identify areas of the state as moderate, high, and very high fire hazard severity zones based on specified criteria. Existing law requires a local agency to designate, by ordinance, very high fire hazard severity zones in its jurisdiction within 120 days of receiving recommendations from the State Fire Marshal. Existing law authorizes a local agency, at its discretion, to include areas within the jurisdiction of the local agency, not identified as very high fire hazard severity zones by the State Fire Marshal, as very high fire hazard severity zones following a finding supported by substantial evidence, as provided.
This bill would additionally require a local agency to designate, by ordinance, moderate and high fire hazard severity zones within 120 days of receiving recommendations from the State Fire Marshal. By expanding the responsibility of a local agency, the bill would impose a statemandated local program. The bill would additionally authorize a local agency, at its discretion, to include areas within the jurisdiction of the local agency, not identified as moderate and high fire hazard severity zones by the State Fire Marshal, as moderate and high fire hazard severity zones, respectively. The bill would prohibit the local agency from decreasing the level of fire hazard severity zone as identified by the State Fire Marshal for any area within the jurisdiction of the local agency, as provided.
Attachment 5
LRA Legislation Factsheet
Amended by Assembly Bill No. 211
Government Code 51179
(a) A local agency shall designate, by ordinance, moderate, high, and very high fire hazard severity zones in its jurisdiction within 120 days of receiving recommendations from the State Fire Marshal pursuant to Section 51178.
(b) (1) A local agency may, at its discretion, include areas within the jurisdiction of the local agency, not identified as very high fire hazard severity zones by the State Fire Marshal, as very high fire hazard severity zones following a finding supported by substantial evidence in the record that the requirements of Section 51182 are necessary for effective fire protection within the area.
(2) A local agency may, at its discretion, include areas within the jurisdiction of the local agency, not identified as moderate and high fire hazard severity zones by the State Fire Marshal, as moderate and high fire hazard severity zones, respectively. (3) A local agency shall not decrease the level of fire hazard severity zone as identified by the State Fire Marshal for any area within the jurisdiction of the local agency, and, in exercising its discretion pursuant to paragraph (2), may only increase the level of fire hazard severity zone as identified by the State Fire Marshal for any area within the jurisdiction of the local agency.
(c) The local agency shall transmit a copy of an ordinance adopted pursuant to subdivision (a) to the State Board of Forestry and Fire Protection within 30 days of adoption. (d) Changes made by a local agency to the recommendations made by the State Fire Marshal shall be final and shall not be rebuttable by the State Fire Marshal. (e) The State Fire Marshal shall prepare and adopt a model ordinance that provides for the establishment of very high fire hazard severity zones.
(f) Any ordinance adopted by a local agency pursuant to this section that substantially conforms to the model ordinance of the State Fire Marshal shall be presumed to be in compliance with the requirements of this section.
(g) A local agency shall post a notice at the office of the county recorder, county assessor, and county planning agency identifying the location of the map provided by the State Fire Marshal pursuant to Section 51178. If the agency amends the map, pursuant to subdivision (b) or (c) of this section, the notice shall instead identify the location of the amended map. (Amended by Stats. 2022, Ch. 574, Sec. 10. (AB 211) Effective September 27, 2022.) Attachment 5
LRA Legislation Factsheet
Increasing Fire Hazard Severity Zone (FHSZ)
Area and Designation
Government Code section 51179 requires a local agency to designate, by ordinance, moderate, high, and very high FHSZ within 120 days of receiving the identified FHSZ’s from the State Fire Marshal pursuant to Section 51178.
The law does not allow for a local jurisdiction to request changes or provide comments to the State Fire Marshal on the FHSZ designations. However, a local agency may choose to increase the designation of a FHSZ from the FHSZ identified by the State Fire Marshal, or designate areas as having a FHSZ that were not designated in a FHSZ by the State Fire Marshal. This may occur because FHSZ zone edges in the maps and data from the State Fire Marshal are not aligned with parcel boundaries or roads that some may consider for lines of convenance when adopting ordinances. A local agency is not allowed to reduce the designation of a FHSZ classification from the State Fire Marshal (i.e. a local agency cannot make an area designated as High by the State Fire Marshal, Moderate in its adopted ordinance).
However, a local jurisdiction can increase the designation from the one identified by the State Fire Marshal. If a local agency decides to increase the designation of a FHSZ, it may do so if it does the following:
1. If increasing the designation to Very High, a local agency must make a finding supported by substantial evidence in the record that the requirements of Government Code section 51182 are necessary for effective fire protection.
2. If increasing the designation to Moderate or High, a local agency may do this at its discretion.
If a local agency decides to include areas in its FHSZ adopted ordinance not identified as being in a FHSZ by the State Fire Marshal, it may include those areas if it does the following:
1. If including areas not identified as being in a FHSZ and designating it as Very High, a local agency must make a finding supported by substantial evidence in the record that the requirements of Government Code section 51182 are necessary for effective fire protection.
2. If including areas not identified as being in a FHSZ and designating it as Moderate or High, a local agency may do this at its discretion.
Attachment 5
LRA Legislation Factsheet
Attachment 5
Attachment 5
1 insurance.ca.gov │800-927-4357
Q&A – Insurance and CAL FIRE Fire Hazard Severity Zone Maps
1. How will the updated CAL FIRE maps affect insurance availability and affordability? CAL FIRE’s maps are intended to drive local planning decisions, not insurance decisions. Under Commissioner Lara’s new regulation finalized in October 2022, insurance companies must provide discounts for wildfire safety actions such as community mitigation and home-hardening, which CAL FIRE’s maps do not assess. In addition, insurance companies are already using risk analysis tools and models that go beyond CAL FIRE’s proposed maps in determining what properties they will underwrite.
Commissioner Lara’s new wildfire safety regulation will help increase access to insurance by promoting wildfire safety across the state. Reducing wildfire risks throughout the state is the primary way we can make insurance more available and affordable, and our regulation is a major step towards that goal. CAL FIRE’s maps support that goal through improving public education about hazard and the need for safety preparation.
2. How will these maps benefit the public?
Public education about where current wildfire hazards exist is essential to reducing the threat to local communities and maintaining access to available and affordable insurance. When communities know and understand their risks, they can plan and prepare.
In addition, the Department’s first-ever report on climate insurance recommended updated wildfire hazard mapping to improve public safety.
3. If you are a homeowner and your zone changed from High Hazard to Very High Hazard, will this impact your insurance premiums or renewal ability? For many years, insurance companies have been using alternate wildfire risk tools for determining where they will write and renew policies, and how much premium to charge a policyholder, not the Fire Hazard Severity Zone maps. Therefore, a change in designation on the maps for a single homeowner is unlikely to affect their insurance. The reality is that more accurate risk information enables homeowners and communities to reduce their wildfire risks, and Commissioner Lara’s new wildfire mitigation regulation clarifies what actions you should take to reduce wildfire risks. Once that regulation is fully implemented, if a homeowner or business owner takes those risk mitigation actions, they will be able to see a discount in their insurance premium.
Attachment 6
2 insurance.ca.gov │800-927-4357
4. How is the state addressing wildfire mitigation?
By design, CAL FIRE’s maps are focused on long-range wildfire hazard, which includes only certain variables, like wind, vegetation, ember production and movement, climate, topography, and fire history. CAL FIRE’s maps will give up to date information to communities about the level of wildfire hazard they face, which could help target resources at the state and local level. Expanded state grant programs and Commissioner Lara’s new wildfire safety regulation are aimed at reducing wildfire risks to communities through programs such as Firewise USA and the new Fire Risk Reduction Community designation from the California Board of Forestry and Fire Protection.
Attachment 6