Consent Agenda Item 4g
STAFF REPORT
City Council Consent Calendar Agenda Item
DATE: January 18, 2022
TO: Honorable Mayor and Council Members
FROM: Merritt Perry, Public Works Director/City Manager SUBJECT: Public Works/Engineering Department Monthly Report STAFF RECOMMENDATION:
Receive report as an informational item.
EXECUTIVE SUMMARY:
City Engineer
12th Street Interchange Modernization Project
The City’s $950,000 funding recommendation went to the CTC in December for approval. Based on discussions with HCAOG, the City anticipates that staff will be able to procure a design contract for this project in mid-2022.
12th Street Prop 1 Integrated Stormwater Enhancement Project In early 2021 the City was notified that we were successful in receiving a nearly $1 million dollar grant to design and install stormwater improvements along 12th Street, including Low Impact Development (LID) raingardens and new stormdrain piping. Staff have completed reviewing the grants agreement and anticipate full execution in February, and commencing the project in March of 2022.
Stormdrain Infrastructure Hazard Identification Project As noted in the previous monthly report, staff posted a second Request for Proposals for professional services to complete the stormdrain hazard identification assessment, which also resulted in no respondents. City staff has submitted a formal letter to Cal OES requesting that a non-competitive sole source contract award be allowed with our on-call consulting engineer, GHD, who has expressed interest in the project but was initially ruled out due to potential conflict of interest. Staff expect that contracting can take place within the coming month.
Water Well 5 Replacement
Well development and testing was completed in late December - early January, culminating in a pump-step drawdown test on the 10th. During the test, the well was able to produce 625-650 gallons per minute within normal operating ranges for the well screens, which would make this new well the highest-production well in the City’s wellfield currently. Over the remainder of the month, the contractor will demobilize from the site and staff will work to finalize the construction contract.
Next steps on this project will be to re-engage the City’s engineering team to design and bid site improvements, which includes pump sizing, yard piping, and electrical improvements.
Consent Agenda Item 4g
Local Road Safety Plan
This project has been closed-out with Caltrans and the final reimbursement request has been submitted.
Tesla Battery Systems
The battery system at the City’s municipal well site remains ongoing, further site work needs to be performed to finished the elevated pad that the batteries will be installed on.
The battery system at the Kenmar water booster station remains waiting for a permission to operate (PTO) inspection from PG&E.
The battery system at the wastewater treatment plant is anticipated to receive its PTO inspection on January 12th, and the system is anticipated to be operational before the end of the month.
Kenmar and Drake Hill Water Pump Station Emergency Stationary Generators Overall, the project is progressing on schedule and the City’s engineering consultant, PACE Engineering, submitted 50% plans for staff review in December. Staff anticipate that full engineering designs will be completed by late spring of 2022. However, with supply chain shortages in today’s economic climate, generators have been experiencing lead times of 30-50 weeks, and therefore it may be some time before the City is able to complete the physical project improvements. Staff will work with our engineering consultants during the design phase on the best path forward to procure the generators and a contractor to perform site work and install the systems, as this may need to be done separately.
CDBG ADA Barrier Removal Project
This project includes ADA barrier removal improvements for several proposed locations throughout this City, including new curb ramps at several intersections on Main Street, improvements to the Rodeo Grounds entrance, and sidewalk improvements along N Street. In December, the City’s engineering consultant submitted 60% design plans for the City’s review, and staff are working to finalize comments and a final project scope that fits the City’s program income budget (approximately $720,000 for construction). Staff anticipated submitting an application to HCD with the 60% plans in January, and after the application is approved, the next phase of engineering design will commence.
12th Street Utility Undergrounding Project (Rule 20A)
AT&T remains as the last utility with overhead facilities and poles on 12th street. With the completion of the underground junction box in front of City hall (last September), AT&T crews have been working to complete underground splicing and have been removing some facilities as work allows. Staff anticipated the entire project, including all pole removal and restoration, will be complete by mid-2022. Staff remains engaged with AT&T staff to ensure satisfactory progress on the project.
New Hire – Public Works Senior Administrative Assistant In December, staff received an accepted offer for the Public Works Administrative Assistant from Morgan Harwood, and her projected start date in late January. We are very excited to have her coming onboard and will plan to introduce her to the Council at the first meeting in February.
Utilities Division- Utility Lead
Service Calls
In the month of December, the utilities division completed 84 service calls by operators.
Consent Agenda Item 4g
The crew also completed 20 mark and locate with zero miss marks resulting in no broken utilities.
Distribution System
The Utility team had a very busy month, we had 30 dead meters this month that were changed out with new ones. It would have been a month with only one leak, but the earthquake experienced in December created several leaks in the system. The crew fixed a small service line leak on the 500 block of P Street early in the month. Then after the earthquake, the team fixed a two-inch cast iron main line at 14th and L Street. The team moved directly to Carson Woods Road for the entire extension of Carson Woods out of water. The utilities team worked 15 hours trying to get water back on that day. In the 16 years I have worked here, this is the first time we have had to issue a “boil water notice” to residents on Carson Woods Road due to a damaged water line that left some residents out of water for over 24 hours. After the water sample came back clean, we informed the customers they no longer had to boil water. The next day we fixed another two-inch cast iron line at 14th and N Street. The team’s last leak from the earthquake was out on the hillside between Toyoko and Fox Hill Lane. It was a six-inch blue bell pipe that had split. This was a huge leak losing an estimated 400,000 gallons of water.
The utility team did not add any new services to the system this month.
The utilities team completed the hydrant flushing and Pitot testing; all that is left is to finish entering the data.
With the leaks, we had this month I estimate 484,420 gallons of water lost, with a total water loss of 795,540 gallons of water lost since I started keeping track in September.
.
Connect Disconnect Occupant Change Service Action
Series1 18 20 17 29
Connect Disconnect
Occupant Change
Service Action
0 5
10 15
20 25
30 35
SERVICE CALLS FOR DECEMBER 2021
Consent Agenda Item 4g
Collections System
On the collections side, we did have three sewer backups that did not result in any overflows or spills. The team also ran approximately 4,000 feet of sewer line for preventative maintenance. The utilities team also worked with the WWTP operators to clean and repair a pump issue at the Rundell lift station.
Miscellaneous Tasks
The utilities team did monthly maintenance on the heavy equipment, greasing and checking all fluids.
We are about 95% done with testing the backflows in town and are due to be completed before the deadline in February.
Seth Bagnell is scheduled to take his D1 test on January 19th.
Water Treatment/Wastewater Division- Chief Plant Operator Treatment Plant Staffing: OIT Joel Rizzo completed his training for on-call duty, and worked his first weekend alone in December. He is now part of the on-call rotation.
Well 5B: Cascade Drilling Company completed construction of the Well 5 replacement well at the Corrosion Control Facility. They ended the month with pump drawdown tests and development operations. Further flushing and testing will resume in January.
6.2 Earthquake Response: Staff thoroughly inspected all water and wastewater facilities following the 6.2 earthquake on Monday, 12/20/21. Staff reported no damage to any of the pump station or tank infrastructure. Some staff assisted the Utilities division with associated water main break responses. Date GPM Days leaked Total
09/13/21 613 P st Thin Black Poly Pipe 3/4'' 3 20 86,400 gal 09/14/21 Drake Hill @ Cecil 1" MIP PVC 2 10 28,800 gal
TOTAL 115,200 gal lost
10/01/21 Summer @ 3rd st 6'' AC 1,300 1 hour 78,000 gal 10/19/21 137 12th st 3'' PVC 500 1 hour 30,000 gal
10/22/21 Pst @ 11th 3/4'' Steel 4 3 hours 720 gal
10/28/21 2301 Rohnerville rd 1'' Blue Poly 2 10 28,800 gal TOTAL 137,520 gal lost
11/17/21 2024 Smith Ln 1'' Thin black 37 2 Hours 4,440 gal 11/24/21 Tractor Supply River Ranch Rd 2'' PVC 127 2.5 Hours 19050 gal 11/29/21 Hydrant @ comfort Inn 6'' STL 1,000 35 Min 35,000 gal TOTAL 58,490 Gal lost
12/15/21 533 Pst 3/4'' Thin Black Poly 5 1 7,200
12/20/21 L St @ 14th 2'' CI 127 1 hour 7,620 gal
12/20/21 Carson Woods 1'' STL 30 1.5 64,800 gal
12/22/21 Nst @14th 2'' CI 100 2 4,800 gal
12/27/21 Toyoko @ Fox Hill 6'' Blue Bell Metered 400,000 Total 484,420
795,540
Location Pipe type
Consent Agenda Item 4g
Wastewater Treatment
Wastewater Events & Maintenance Tasks Completed:
Replacement of the Gravity Belt Thickener belt with the proper size at the WWTP. Rundell sewer lift station wet-well pump-out; rehabilitated its discharge piping. Laurelwood sewer lift station wet-well pump-out.
Replacement of pump bearings at Strongs Creek sewer lift station. Began pumping out the “Oasis” tank at the WWTP.
Water Treatment
The following table and chart show December potable water production data for the past five years, and compare them to the benchmark month of July 2013, which was 42.000 MG. 0 10
20 30
40 50
60 0
0.5 1
1.5 2
2.5 3
3.5 2017 2018 2019 2020 2021
Total Flow, MG
Flow, MGD
December WWTP Effluent Flow
Total Monthly Flow, MG MAX Daily Flow, MGD AVG Daily Flow, MGD December WWTP Effluent Flow 2017 2018 2019 2020 2021
Total Monthly Flow, MG 33.150 45.717 44.198 31.116 48.950 Maximum Daily Flow, MGD 1.617 2.354 2.916 1.218 3.260
Average Monthly Flow, MGD 1.069 1.475 1.426 1.004 1.579 December Water Production 2017 2018 2019 2020 2021
Total Production, MG 30.037 29.685 30.986 29.846 29.373 Maximum Daily, MG 1.207 1.272 1.226 1.547 1.21
Average Daily, MG 0.969 0.958 1.000 0.963 0.948
Percent Difference from
Benchmark Month, %
-28.48% -29.32% -26.22% -28.94% -30.06%
Consent Agenda Item 4g
Water Events & Maintenance Tasks Completed:
Normal operations.
General Services and Streets - General Services Superintendent Scheduled Assignments
Staff placed traffic control signs and measures in
preparation for the Al Gray Lighted Truck
Parade. Staff assisted in closing Main Street in
between Ninth and Fourteenth Street during the
event.
Two new employees, Billy Fountain and Mike
Hall, were added to Public Works. The first week
consisted of training in traffic control and
confined space training.
Staff held interviews for a Streets Worker I
position. The new employee is expected to start
mid to late January. The new Vehicle and Equipment Mechanic is expected to start mid to late January.
Regular Assignments
Staff patrolled and monitored drainage inlets, ditches, and creeks during inclement weather. Staff cleared fallen debris on city roads during high wind advisory. Staff used a rodding trailer to unplug slow flowing culverts.
Staff replaced a failed streetlight arm bracket across from Newburg Park entrance. Staff also replaced a ballast in a streetlight on Xavier Court and a photo cell on Rohnerville Road.
Staff went to different building facilities to repair or replaced various failing components.
Including but not limited to broken water line, lights switches, lights, and the dumb waiter at City Hall.
Staff prepared an office for painting and new flooring at the Administration Office.
Staff repaired the fallen pedestrian barricade preventing a fall hazard at the end of the sidewalk near Starbucks.
Staff inspected city streets and facilities after an earthquake. Staff assisted with the Utility Department on repairs.
-35
-30
-25
-20
-15
-10
-5
0 5
28.5 29
29.5 30
30.5 31
31.5 2017 2018 2019 2020 2021
% Difference & Flow, MGD
Production, MG
December Potable Water Production
Production Max Daily Avg Daily Difference from Benchmark Consent Agenda Item 4g
Continuing Assignments
Completing Underground Service Alerts (USA’s), filling potholes with temporary asphalt mix, street sign repair and replacement, removal of trash and debris from under bridges (resulting from transient camps and road side dumping), removal of graffiti, sorting and recycling batteries from the collection bin at City Hall, restocking mitt gloves and empting garbage cans at the Dog Park, monthly fire extinguisher inspection, grinding and paving with hot mix asphalt on small portions of the City’s roads, storm patrol, clean and service vehicle fleet and equipment, removal of yard sale signs off utility poles, as well as the City wide street sweeping program.
General Service’s staff is available and responsive to the citizens of Fortuna’s request as they arise.
RECOMMENDED COUNCIL ACTION:
Receive Public Works Department Monthly Report. Consent Agenda vote.