get_agenda_document_link — Fortuna City Council, January 18, 2022 (part 1 of 2)

We May Disagree, But We Will Be Respectful of One Another All Comments Will Be Directed to the Issue at Hand, and Addressed to the City Council
Personal Attacks are Unacceptable
The City Council May Take Action on any Item on this Agenda.

Brown Act
This meeting is being held in accordance with the Brown Act as currently in effect under the State Emergency Services Act, the Governor’s Emergency Declaration related to COVID-19, and the Governor’s Executive Order N-29-20 issued on March 17, 2020 that allows attendance by member of the City Council, City staff, and the public to participate by teleconference, videoconference, or both.

Public Comments
To submit public comments for this meeting prior to the meeting, please email comments to [email protected] by noon on Tuesday, January 18, 2022. All public comments received by noon will be read into the record (limit to 3 minutes) during the meeting. If your public comments are received after noon on Monday, they may not be read into the record, but will be included in the official minutes.

Zoom Meeting Details
To provide public comment during the meeting, you can call 1-669-900-9128 and enter Meeting ID: 863 2437 9336 and Password: 337389 press star (*) 9 on your phone - this will raise your hand. You will continue to hear the meeting on the call. When it is time for public comment on the item you wish to speak on, the Clerk will unmute your phone.

You will hear a prompt that will indicate your phone is unmuted. Please state your name and begin your comment. You will have 3 minutes to comment.

1. CALL TO ORDER / FLAG SALUTE / ROLL CALL
Regular Meeting Agenda
Tuesday, January 18, 2022 at 6:00 pm
Council
Council Member Mike Johnson
Council Member Mike Losey
Council Member Jeremy Stanfield
Mayor Pro Tem Tami Trent
Mayor Sue Long
Staff
City Manager Merritt Perry
City Clerk Siana L. Emmons

2. PRESENTATIONS / PROCLAMATIONS
a. National Mentoring Month Proclamation
b. Introduction of the new Facility Custodian Lucretia Prabhu c. Recognition of Erica Thompson's Service on Fortuna Business Improvement District's Board of Directors
d. Measure E Presentation, by Measure E Chair Walt Wilson

3. ORAL COMMENTS FROM THE PUBLIC
Members of the Public may be heard at this time on any item within the subject matter jurisdiction of the City that is not on the Public Meeting Agenda. It is the practice of this Council to hold public comment for every item of business on the agenda at the time that item is heard. If a speaker cannot stay for a particular item of business, they may be heard during this time. Comments concerning the Consent Calendar may also be heard at this time. Speakers addressing the Council will be limited to 3 minutes per speaker. Be advised that, by law, the City Council can only deliberate or take action on items that are included on the agenda.
(See zoom meeting details above)

4. CONSENT CALENDAR
These matters are routine in nature and are usually approved by a single vote. Any member of the Council may pull a particular item for further discussion. a. City Council Minutes – January 3, 2022 (Regular Meeting), January 5, 2022 (Special Meeting), January 11-12, 2022 (Special Meeting) b. Administrative Department Monthly Report
c. Community Development Department Monthly Report
d. Finance Department Monthly Report
e. Parks & Recreation Monthly Report
f. Police Department Monthly Report
g. Public Works Monthly Report
h. River Lodge Monthly Report
i. Report of Disbursements
j. Approval of Professional Services Contract Task Order for the NPDES Compliance Project Project (CIP 0171)

5. CITY COUNCIL BUSINESS
a. Authorize Supplemental Budget Request and the City Manager to Execute a Grant Agreement with First 5 Humboldt to Receive Funding for a Playgroup Program
b. Supplemental Budget Request to Use American Rescue Plan Act (ARPA) Funds for the Server Upgrades Necessary to Implement Tyler Technologies Software for the Community Development Department c. Public Hearing to Consider Senate Bill 9, an Urgency Ordinance Implementing State-Mandated Procedures for Urban Lot Splits and TwoUnit Projects. Ordinance 2022-751 d. Council Review and Discussion of Commission Applications and Mayor’s Appointment of Seats
e. Approve Recruitment for a Public Works Director and Eliminate the Deputy Public Works Director Position

6. CITY MANAGER’S REPORT

7. FUTURE AGENDA ITEMS
At this time, members of the Council may consider or request items to be placed on a future agenda through a consensus of the majority.

8. CITY COUNCIL REPORTS AND COMMENTS
a. Council Member Mike Johnson
Humboldt County Association of Governments (HCAOG), Historical Commission, League of California Cities Transportation, Communication, & Public Works Commission, Indian Gaming Commission Alternate, Redwood Coast Energy Authority Alternate
b. Council Member Mike Losey
Redwood Coast Energy Authority, Local Agency Formation Commission (LAFCO), Humboldt Transit Authority Alternate, Parks & Recreation Alternate c. Council Member Jeremy Stanfield
Fortuna Business Improvement District (FBID), Parks & Recreation Commission, Redwood Region Economic Development Corporation (RREDC) Alternate, Historical Commission Alternate
d. Mayor Pro Tem Tami Trent
Humboldt Transit Authority (HTA), Indian Gaming Commission, League of California Cities Public Safety Commission, Fortuna Business Improvement District (FBID) Alternate
e. Mayor Sue Long
Redwood Region Economic Development Corporation (RREDC), Humboldt County Redevelopment Oversight Board, League of California Cities Governance, Transparency, and Labor Relations Commission, Humboldt County Association of Governments (HCAOG) Alternate, LOCC Housing, Community, & Economic Development Committee, Humboldt County Access Network

9. ADJOURN TO CLOSED SESSION
a. CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Section 54956.8 of the Government Code; Vacant Land along Eel River and 1320 Riverwalk Drive; Negotiating Parties: City Manager Merritt Perry for the City of Fortuna and Land/Emke as Negotiating Parties; Under Negotiation: Price and Terms of payment.
b. CONFERENCE WITH LABOR NEGOTIATORS, City Negotiator: City Manager Merritt Perry, Employee Organizations: Fortuna Police Employees Association, Fortuna Employees Association, and the
Unrepresented/Management group in accordance with Section 54957.6 of the Government Code.

10. REPORT OUT AND ADJOURN
Contact: Siana L. Emmons, City Clerk ([email protected] 707-725-1409) | Agenda published on 01/14/2022 at 1:40 PM
In Recognition and Support of
National Mentoring Month
January 2022
WHEREAS, this year Big Brothers Big Sisters of the North Coast, CASA of Humboldt, and Boys and Girls Club of the Redwoods, celebrate the 137 combined years of service provided to the youth in Humboldt County; Together it is recognized that the future of Humboldt County rests on the success of its youth; and WHEREAS, a mentor is a caring, consistent presence who devotes time to help a young person develop personal strength and achieve their potential through a structured and trusting relationship. Quality mentoring encourages positive choices, promotes self-esteem, supports academic achievement and introduces young people to new ideas; and WHEREAS, research shows that young people matched with a caring adult through a quality mentoring program are 55 percent more likely to be enrolled in college, 81 percent more likely to report participating regularly in extracurricular activities and sports, 78 percent more likely to volunteer and twice as likely to say they held a leadership position than those who did not have a mentor; and
WHEREAS, youth development experts agree that mentoring is critical to the social, emotional and cognitive development of youth, helping them navigate the path to adulthood more successfully; and WHEREAS, our community has a number of community volunteers, teachers, advocates and many others who support the mentoring movement and work selflessly to improve our children’s odds for success.

NOW, THEREFORE BE IT PROCLAIMED, that the City Council of the City of Fortuna hereby recognizes January 2022 as NATIONAL MENTORING MONTH and thanks all of our local heroes who participate in quality mentoring programs to equip our youth with the tools to lead healthy and productive lives. The City Council also calls on residents to help close the gap between the availability of mentors and the number of children facing challenging circumstances who would love to spend time with a Big Brother, Big Sister, CASA Advocate, or Boys and Girls Club of the Redwoods Mentor.

SIGNED this 18th day of January 2022 at the City of Fortuna, in the State of California, and in witness thereof, the seal of Fortuna.
_________________________
Sue Long, Mayor
City of Fortuna
The City expresses our sincere thanks and gratitude for your 10 years of dedicated service to the Fortuna Business Improvement District. The City commends your outstanding contributions and commitment to Fortuna’s Business Community. We wish you good health, happiness, and continued success in all your endeavors.

Signed this 18th day of January, 2022 in witness thereof, the seal of Fortuna.

The City Council of the City of Fortuna awards this certificate to Mayor Sue Long, City of Fortuna
Certificate of Recognition
1 CITY OF FORTUNA - MEMORANDUM
TO: Honorable Mayor and City Council Members
FROM: Measure E Oversight Committee
SUBJECT: Annual Report to the City Council
DATE: January 18, 2022
Introduction
Measure “E” is a 3/4% sales tax measure that was approved by the voters of the City of Fortuna on November 8, 2016. Measure E was set to terminate on March 31st, 2025. However, on November 3, 2020 the voters of the City approved Measure “G”. Measure G extended Measure E 8 additional years. Measure E is now set to terminate on March 31st, 2033.

Measure E is a general tax. The City is committed to primarily using these general tax dollars to protect and maintain essential City services, including increasing and restoring police officers and programs, repairing aging/deteriorating streets and potholes, parks maintenance, and programs for youth and seniors.

The Measure E committee was set up by the City Council in order to assist the Council in taking public input and review staff recommendations on the expenditure of funds derived from Measure E.

The primary duties of the Measure E Oversight Committee are as follows:
a. Review requests for funding from City departments.
b. Conduct public hearings to examine the requests and weigh the value of the various proposals. c. Make recommendations based on the proposals received, for the expenditures that should be funded given the projected amount of revenue to be derived from the local sales tax to the City Council for inclusion in the annual budget.
d. Become familiar with current and projected City revenues and expenditures. e. First meeting of every calendar year, provide a forum for public expression of desires regarding expenditure of funds derived from the local sales tax.

Committee Members
The City Council made the appointments to the committee with staggered terms as follows:
a. Two (2) members at two (2) years
b. Three (3) members at three (3) years
c. Two (2) members at four (4) years
Members serve at the pleasure of the City Council. There are no restrictions on reappointment of members for successive terms. Currently, the Measure E Oversight Committee is composed of the following seven members:
2 Term
Expires
Walt Wilson, Chair 12/31/24
Joseph Hardcastle 12/31/22
Christina Mobley 12/31/23
Donald Ingram 12/31/22
Debi August 12/31/22
Martin Morris 12/31/23
Tina Taylor 12/31/24
Staff Liaison: Aaron Felmlee, Finance Director
The Committee holds regular meetings the third month of each quarter (March, June, September, December), plus January, on the third Tuesday of the chosen months. Meetings commence at 5:30 pm as agreed upon by the committee. Special meetings are held as needed.

Transactions & Use Tax (Measure E) Revenue
Effective April 1, 2017, the total sales tax rate in the City of Fortuna is 8.50 percent. Of this amount, the State receives 6.00 percent, the County Transportation Fund receives 0.25 percent, the County receives 0.50 percent (with the passage of the County’s Measure “Z”) and the City of Fortuna receives 1.0 percent (Bradley-Burns). The City’s Measure E transaction and use tax adds another 0.75 percent, which brings the total sales tax rate to 8.50 percent.

Graph 1: Sales Tax Rate Distribution Comparison
70%
3%
12%
9%
6%

6.00%, State of
California

0.25%, County
Transportation
Funds

1.00%, City of
Fortuna

0.75%, City of
Fortuna (Measure E)

0.50%, County of
Humboldt (Measure
Z)
3 During fiscal year (FY) 2020-21, the City of Fortuna received $2,025,426 (net of administration costs of $8,920) from the City’s transactions and use tax. This represents receipts received for the period of July 2020 through June 2021. These revenues represent approximately 23 percent of the City’s total general fund revenue.

The following data summarizes and compares the revenue generated by Measure E (0.75%) transaction and use tax to the Bradley Burns (1.00%) sales tax by business type for fiscal year 2020-21.

Table 1: Tax Revenue by Business Type
Measure “E” Transactions and Use Tax
Compared to Sales Tax Revenue
1 Cent
Sales Tax
Revenue

0.75 Cent
Measure
“E”
Revenue
75% of
Sales Tax
Revenue
Favorable
(Unfavorable)
Variance
Ratio of Measure
"E" to Sales Tax
Autos & Transportation $230,399 $440,934 $172,799 $268,135 191.4% Building & Construction
303,474

254,299

227,606 26,694 83.8%
Business & Industry
307,974

312,916

230,981 81,936 101.6%
Food & Drugs
262,594

198,405

196,946 1,460 75.6%
Fuel & Service Stations
298,050

266,552

223,538 43,015 89.4%
General Consumer Goods
185,141

349,351

138,856 210,495 188.7%
Restaurants & Hotels
240,934

191,473

180,701 10,773 79.5%
Transfers & Unidentified
2,256

20,416

1,692 18,724 905.0%
Gross Revenue
1,830,822

2,034,346

1,373,117 661,230 111.1%
County/State Pool

456,248
State Board of Equalization
Admin Fees

(16,782)

(8,920)
Net Revenue

2,270,288

2,025,426
4 Graph 2: Comparison of Transactions and Use Tax as Percentage of Sales Tax The Transactions and Use Tax (Measure E) rate is 75 percent of the City’s portion of the sales tax rate (1% Bradley Burns). Due to this, one would expect the percentage of Transactions and Use Tax revenue to sales tax revenue to be 75 percent. However, for fiscal year 2020-21, the City’s Transactions and Use Tax generated approximately 111.1 percent of the revenue received from sales tax before other adjustments.

This occurs because the City’s TUT is assessed and allocated to the district where goods are delivered or placed into use rather than where the sale was negotiated like general sales tax (aka Bradley Burns) is. This means that the City is capturing TUT tax on the sale of automobiles and other registered modes of transportation, like boats, motorcycles and airplanes that occur outside of the City’s taxing district and on business and industry items that are brought into the district from outside (online) suppliers. $0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
Autos &
Transportation
Building &
Construction
Business &
Industry
Food & Drugs Fuel & Service
Stations
General
Consumer
Goods
Restaurants &
Hotels
1 Cent Sales Tax Revenue 0.75 Cent Measure “E” Revenue 75% of Sales Tax Revenue 5 Fiscal Year 2020-21 Expenditures
Graph 3: Expenditures by Department
As stated before the City committed to primarily using Measure E general tax dollars to protect and maintain essential City services, including increasing and restoring police officers and programs, repairing aging/deteriorating streets and potholes, parks maintenance, and programs for youth and seniors. The above chart demonstrates the use of Measure E monies by department. As you can see from the chart the Police Department accounted for 63% of expenditures, Public Works 12%, Parks and Recreation 14%, and the remaining 11% going to Administrative/City Hall general fund deficit expenses, intended for covering the structural General Fund deficit. Funds that went to the General Fund reserves that were not needed to cover the General Fund deficit will be expended in future fiscal years. Below are individual department reports on the funds derived from Measure E and expended in FY2020-21.

Public Works Expenditures
Rohner Creek Floodplain Remapping and Permit Extension
Following the completion of the Hillside Creek Project in 2019, the City was able to begin the floodplain remapping effort for Rohner and Hillside Creeks, which took approximately 150+ homes out of the FEMA regulatory floodplain (which became official on September 3rd 2021). During the 2020-21 FY, staff used $8,865 of Measure E funding to complete the remapping effort, which primarily included engineering consultant costs to develop and submit the final Letter of Map Revision (LOMR) package to FEMA. 12 Street Integrated Stormwater Enhancement Project
In the 2020-21 FY, the Measure E Committee approved a $50,000 allocation for the 12th Street Integrated Stormwater Enhancement Project (CIP 9101). This project will include installing a number of LID raingardens and new stormdrain pipe along 12th Street in between Loni Drive and K Streets, which will help address gutter flooding issues along 12th Street as well as future state board permit trash capture $814,307
Police
63%
$152,263
Public Works
12%
$144,644
Cover General
Fund Deficit -
Admin/City Hall
11%
$187,909
Parks and
Recreation
14%
6 requirements. This funding allocation will be used as grant match for the project, which received an approximately $950,000 grant from the State Water Resources Control Board (Prop 1). City staff are currently working with the State to execute a grant agreement, and staff believe that the project will begin design in early 2022.

Stormwater Infrastructure Hazard Identification Project In the 2020-21 FY, the Measure E Committee approved a $37,500 allocation for the City’s Stormwater Infrastructure Hazard Identification Project. This project will be an engineering and field reconnaissance study that will include physical inspections of various City stormdrain facilities, resulting in a prioritized list of stormdrain replacement and upgrade projects. This project is also partially funded by a grant from FEMA in the amount of $112,500, and the Measure E funds allocated to this project will act as the project’s required local match. Currently staff are working on selecting and contracting with an engineering consultant to complete the work, and staff anticipate the project to begin in early 2022.

Street Maintenance Projects
In FY 2020-21, the City budgeted $50,000 towards street maintenance projects from Measure E. With this funding (in addition to various other funding sources) the City was able to complete several large paving and striping projects including the following locations:
 56,030 square feet of paving on Newburg Road extending from 12th Street to South Fortuna Boulevard. The total cost for this project was $205,343.50, of which $5,343.50 was Measure E funded.
 Pavement striping on Newburg Road following the paving project was funded by Measure E in the amount of $5,286.00.
 Combined 17,800 square feet of paving on Shady Lane and Hillside Drive. These projects came to a total of $71,700, of which $21,700.00 was funded by Measure E.  Combined total of 17,600 square feet of paving on 9th Street, Angel Heights, Vancil, and 9th Street extension (Picnic Avenue). The total cost for this project was $82,838.00, of which $17,670.50 was funded by Measure E.

Storm Drain Maintenance Projects
The City also designated $50,000 to the City Wide Storm Drain Maintenance Project (CIP 9373). The City spent $69,488.00 to replace a storm drain culvert on 9
th Street and Christian Ridge and on Hillside Drive.

The failing culverts had been causing sinkholes to form along private property and adjacent to the road.

Illegal Camp Cleanup
The Illegal Camp Cleanup for FY 2020-21 was primarily for funding efforts by River Life Foundation. The majority of the funding was for professional services for Sean Swanson of River Life Foundation, and another person to scout, locate and inform the transients of illegal camping in the City limits. River Life Foundation would also get calls from Fortuna PD to help clean an area and Mr. Swanson would bill the City for the work. $10,000 was budgeted for this activity from Measure E and $9,825.90 was spent in FY 2020-21.

Parks and Recreation Expenditures
Parks & Recreation Director
Measure E continued to fund the Parks & Recreation Director position, with Cameron Mull serving in his fourth year performing the duties of management, direction, and growth of the City’s park and facilities system, recreation activities and programs, the Depot Museum, the River Lodge and Monday Club, and operation of the Fortuna Transit bus service. Of the $104,650 adopted for this position in FY 2020-21, $108,053 needed to be utilized.

Prop 68 Per Capita Grant Match
Prior to the guidelines being released by California State Parks on their Proposition 68 Per Capita grant program, the City anticipated requiring a 20% grant match for an anticipated maximum of a $200,000 allocation. With the City partnering with the Rohner Community Recreation and Park District (who was 7 also to receive the anticipated maximum of $200,000 in funding), $80,000 (20% of combined $400,000 of anticipated funding) was allocated for this grant match. Once the grant guidelines were released, it was determined that a grant match was not necessary, due to the project area identified being considered an underserved community. Thus, those funds were not spent in FY 2020-21, but are anticipated to be rolledover into Measure E FY 2021-22 for other Parks projects (to be identified).

Park & Trail Expansion Funds
For the general purpose of pursuing expansion of park spaces and trail projects within the City, a $7,500 allocation was dedicated, with $2,301 being spent on surveying and engineering costs associated with the John Campbell Greenway Memorial Trail project, as well as securing easements with a potential future river-front park along Riverwalk Drive and the Eel River.

RCRPD Assistance for Aquatic Facility Planning
The Rohner Community Recreation and Park District has very limited annual funding, so the City assists them, when possible, to pursue their general mission of planning for a future aquatic center in Fortuna, thus $5,000 of Measure E funding was allocated for the district. Since the RCRPD expended all of their annual budget for Professional Services, only $540 was spent out of the Measure E fund to pay for the remaining balance on a consultant hired to perform an Annexation and Revenue Generation Analysis.

Replacement of Roller Skates
$7,500 was allocated for phase/year 2 of the replacement older rental roller skates. 55 pairs of remaining skates and a multitude of replacement skate parts were purchased using these funds, with $1,247 going unspent. There are 186 total pairs of new skates currently in stock, with $7,500 of FY 2019-20 Measure E funds being utilized to allow for the purchase of the first order of 131 rental skates the previous year.

Staffing to provide more Gym Times
The Recreation Department’s plan was to continue to offer more recreational opportunities to the public, as was done in FY 2019-20 using Measure E funding, to continue to pay for staffing costs associated with these programs. $2,500 was allocated for this same purpose, however, due to the COVID-19 pandemic and public health mandates, the City was not able to offer any of these opportunities due to indoor closures.

Provide Transit to Eureka for Medical Appointments
In its fourth year funded by Measure E, Fortuna Transit continued to provide weekly service to persons with a disability and/or senior citizens with rides to Eureka for medical appointments, since the majority of care providers still exist in Eureka. These funds supported the full cost of the service; including fuel, vehicle maintenance, and staff hours for transporting 2-6 riders per week every Tuesday. In previous years of being funded by Measure E, $10,000 was allocated, though it was determined those funds were not being fully expended for three of the years this program was offered, so funding was reduced to $5,000 for FY 2020-

21. Of this $5,000, $4,431 was spent, with only $569 not being utilized.

Police Department Expenditures
Police Detectives
The Fortuna Police Department received Measure E funds allowing for two full-time police Detectives.

These positions continue to provide much needed additional services to the Fortuna Police Department and our community. Detectives are a valuable resource, allowing for focused investigations and the ability to proactively address major crimes and circumstances which negatively affect our community. The following are just a few examples of the impact the Detectives have had addressing crime in our community during FY 2020-21.
 Detectives successfully negotiated the peaceful surrender of a barricaded suspect at a local motel.

The suspect was threatening violence, including threats to detonate explosive devices. It was the experience of our Detective that ultimately brought the standoff to a peaceful resolution through negotiations.
 Detectives investigated the shooting of a juvenile in the Campton Heights area and they were instrumental in the successful investigation and arrest of the suspect. 8  Detectives working alongside the School Resource Officer investigated the repeated sexual assault of a local middle school student that occurred between 2017 and 2018. As a result of the investigation the suspect was taken into custody.
 Detectives executed or served multiple search warrants and investigations involving the possession and sales of narcotics, recovery of stolen property, and possession of firearms.  Detectives conducted problem oriented policing, addressing several illegal Cannabis cultivation operations.
 Detectives assisted local partner/allied agencies throughout the county and the Eel River Valley with investigations and arrests of wanted subjects, including sex offender registrant compliance operations.
 Detectives participated in community outreach and education during local community meetings.

Community Service Officer
The Fortuna Police Department received Measure E funds allowing for one full-time Community Service Officer. The Community Service Officer handles lower level misdemeanor type crimes, parking complaints/violations and animal control issues, freeing up our sworn officer staff to focus on more serious violations. The Community Service Officer is a non-sworn position and is assigned to handle property and evidence. Having this non-sworn position is vital to the department.

Code Compliance Officer
The Fortuna Police Department receives Measure E funds allowing for a part-time Code Compliance Officer. This position addressed property abetment and municipal code violations. Almost always, these properties have associated criminal activity ranging from illicit drug crimes to violent crime. Addressing the abatement issues and municipal code violations resulted in the elimination and/or reduction of criminal activity associated with these properties. In FY 2020-21 code enforcement has worked many investigations and made a profound impact on our community. The following are a few highlights:
 14 standard abatement case investigations, all of which resulted in voluntary compliance and were successfully resolved.
 1 additional abatement case investigation, which resulted from an arson investigation. In this investigation Code Compliance Officer’s efforts resulted in the successful abatement of the property.
 Approximately 40 properties with existing fire hazards were addressed and neutralized, the majority of these abatement processes were accomplished through self-initiated / proactive contacts. Of these properties approximately 90% were resolved with the initial notice and the rest were resolved with additional follow up from the Code Compliance Officer.  Code Compliance Officer assisted in educating businesses on COVID related complaints when the County EOC transferred responsibilities to municipalities.  Code Compliance Officer was trained in addressing abandoned vehicles on our roadways and has taken a proactive approach in addressing abandoned vehicles.

K-9 Program
During FY 2020-21, the Fortuna Police Department utilized Measure E funding to re-establish the department’s K-9 Program. In February of 2021, “Cain”, a 22 month-old Belgian Malinois was procured from Witmer Tyson Imports. Grant funding from the American Kennel Club was also utilized in the purchase in order to better maximize funding provided by Measure E. Cain and K-9 Officer Dennis Stevens attended and completed dual certifications in both patrol apprehension and narcotic detection during FY 2020-21.

The K-9 program provides an important element to crime deterrence and a significant de-escalation tool.

The Fortuna Police K-9 program is a vital department resource already being utilized within Fortuna and throughout the Humboldt County region. Officer Stevens and Cain also provide an important community policing tool. The Fortuna Police Department is committed to an organizational culture which promotes approachability and community involvement. During FY 2020-21, Cain and Officer Stevens attended a significant number of public events which provided the platform and opportunity to visit with children and 9 families in attendance. The Fortuna Police have also received support in the form of contributions from both public and private donors to augment the Measure E program funding. This support is reflective of the value the community places on this program.

PD Facility Construction
The remodel of the police facility at 2600 Rohnerville Road is budgeted for $55,000 in FY 2021-2022 with $25,000 coming from Measure E funds and $30,000 coming from City General Funds. The total spent to date is $24,187. The project is approximately 50% complete. Staff expects to submit the project for a building permit in early spring (March/April) and bid the project once a building permit is issued.

Committee Recommendation of Future General Fund Expenditures There are several points the committee wants to be sure the Council pays attention to:

1. The ongoing Measure E Fund Support of streets will optimistically rise in coming years.

2. Police Department funded positions will be funded throughout the term of Measure E.

3. The committee is dedicated to upping reserves by earmarking any unspent monies generated from Measure E to go towards General Fund Reserves at the end of the year. For fiscal year 2020-21, revenues in excess of expenditures totaled approximately $629,921. This is largely attributed to actual revenue receipts coming in higher than originally budgeted. Due to this significant surplus City Staff will be bringing forward funding recommendations to utilize these funds from reserves for the committee to consider as part of the FY 2021-22 budget process.

Conclusion
In light of the continuing adverse economic conditions and instability at the state level, the funds derived from Measure E have had a significant and positive effect on the financial stability of the City. The City receives almost the same amount of revenue from Measure E as it does from the General Sales Tax allocation. Without Measure E the City and public would be exposed to much greater risk City wide. Three additional police staff help protect and serve both public members and public property, storm drain funds help mitigate the risk of far greater catastrophes occurring by keeping up on maintenance and grant match funds help the City take on projects that would otherwise be unattainable with local City revenues.

Public Comments
To submit public comments for this meeting prior to the meeting, please email comments to [email protected] by noon on Monday, January 3, 2022. All public comments received by noon will be read into the record (limit to 3 minutes) during the meeting. If your public comments are received after noon on Monday, they may not be read into the record, but will be included in the official minutes.

Zoom Meeting Details
To provide public comment during the meeting, you can call 1-669-900-9128 and enter Meeting ID: 871 3798 6953 and Password: 474279 press star (*) 9 on your phone - this will raise your hand. You will continue to hear the meeting on the call. When it is time for public comment on the item you wish to speak on, the Clerk will unmute your phone.

You will hear a prompt that will indicate your phone is unmuted. Please state your name and begin your comment. You will have 3 minutes to comment.

Regular Meeting Agenda
Minutes
Monday, January 3, 2022 at 6:00 pm

1. CALL TO ORDER / FLAG SALUTE / ROLL CALL
Minutes:

Mayor Long called the meeting to order at 6:00 pm and Council Member Johnson led the flag salute.

2. PRESENTATIONS / PROCLAMATIONS
Minutes:

There were no presentations or proclamations.

3. ORAL COMMENTS FROM THE PUBLIC
Minutes:

There being no public comments, Mayor Long closed the public comment section.

4. CONSENT CALENDAR
Minutes:

PUBLIC COMMENTS: There being no public comments, Mayor Long closed the public comment section. CITY COUNCIL ACTION: Council Member Stanfield moved, Seconded by Mayor Pro Tem Trent to approve Consent Calendar items a-d. Roll Call vote. AYES:

Council Member Johnson, Stanfield, Mayor Pro Tem Trent, Mayor Long NOES: None ABSTAIN: None ABSENT: Losey (due to internet connection issue) None MOTION CARRIED: 4/0
a. City Council Minutes – December 20 , 2021 (Regular Meeting) b. Report of Disbursements
c. Consider Authorizing Application for Grant Funds, and Appoint the City Manager to be the Authorized Signer for Proposition 68 Rural Recreation and Tourism Grant, Resolution 2022-01
d. Authorize the City Manager to Continue Teleconferenced Public Meetings for City Council and all City Committees, Commissions and Boards Pursuant to Assembly Bill 361, Resolution 2021-32

5. CITY COUNCIL BUSINESS
a. Council Review and Discussion of Commission/Committee Applications and Mayor’s Appointment of Seats
Minutes:

PUBLIC COMMENTS: Walt Wilson- Fortuna Resident and Measure E Committee Chair, expressed appreciation of the Mayor's re-appointments to the Measure E Committee. There being no additional public comments, Mayor Long closed the public comment section. CITY COUNCIL ACTION: Mayor Pro Tem Trent moved, Seconded by Council Member Johnson to approve the Mayor’s appointments as follows: Planning Commission Seat: Micheal Kein, Measure E Seats: Martin Morris and Christina Mobley. Roll Call vote. AYES: Council Member Johnson, Losey, Stanfield, Mayor Pro Tem Trent, Mayor Long NOES: None ABSTAIN: None ABSENT: None MOTION CARRIED: 5/0

6. CITY MANAGER’S REPORT
Minutes:

City Manager Merritt Perry provided a verbal report.

7. FUTURE AGENDA ITEMS
Minutes:

Council Member Losey requested a future update on the Police Operations Division.

8. CITY COUNCIL REPORTS AND COMMENTS
a. Council Member Mike Johnson
b. Council Member Mike Losey
c. Council Member Jeremy Stanfield
d. Mayor Pro Tem Tami Trent
e. Mayor Sue Long

9. ADJOURN TO CLOSED SESSION
Minutes:

PUBLIC COMMENT: There being no public comment, Mayor Long closed the public comment section. CITY COUNCIL ACTION: Mayor Pro Tem Trent moved, Seconded by Council Member Stanfield to adjourn to Closed Session at 6:26 p.m. Motion carried 5/0.
a. CONFERENCE WITH LABOR NEGOTIATORS, City Negotiator: City Manager Merritt Perry, Employee Organizations: Fortuna Police Employees Association, Fortuna Employees Association, and the
Unrepresented/Management group in accordance with Section 54957.6 of the Government Code.

10. REPORT OUT AND ADJOURN
Minutes:

CITY COUNCIL ACTION: Council provided direction to staff.

Mayor Pro Tem Trent moved, Seconded by Council Member Johnson to adjourn at 8:09 p.m. Motion carried 5/0.

Contact: Siana L. Emmons, City Clerk ([email protected] 707-725-1409) | Minutes published on 01/13/2022 at 1:36 PM
Minutes Special Meeting 01/05/2022

Page 1 of 1 ends

SPECIAL MEETING MINUTES
Fortuna City Council via Zoom
Wednesday, January 5, 2022 – 11:00 A.M.

I. CALL TO ORDER / FLAG SALUTE / ROLL CALL
Mayor Long called the meeting to order at 11:00 a.m., and Council Member Losey led the flag salute.

Council Staff
Council Member Mike Losey City Manager Merritt Perry
Council Member Mike Johnson City Clerk Siana L. Emmons
Council Member Jeremy Stanfield Finance Director Aaron Felmlee Mayor Pro Tem Tami Trent
Mayor Sue Long
II. ORAL COMMENTS FROM THE PUBLIC
There being no public comments, Mayor Long closed the public comment section.

III. ADJOURN TO CLOSED SESSION
PUBLIC COMMENT:

There being no comments from the public, Mayor Long closed the public comment section.

CITY COUNCIL ACTION:

Mayor Pro Tem Trent moved, seconded by Council Member Johnson to adjourn to closed session at 11:02 p.m. Motion carried 5/0.

A. CONFERENCE WITH LABOR NEGOTIATORS, City Negotiator: City Manager Merritt Perry, Employee Organizations: Fortuna Police Employees Association, Fortuna Employees Association, and the Unrepresented/Management group in accordance with Section 54957.6 of the Government Code.

CITY COUNCIL ACTION:

Mayor Pro Tem Trent moved, seconded by Council Member Johnson to continue the closed session to January 11, 2022 at 9:00 am.

AYES: Council Members Losey, Johnson, Stanfield, Mayor Pro Tem Trent, Mayor Long NOES: None
ABSENT: None
ABSTAIN: None
Motion Carried 5/0
Mayor Pro Tem Trent moved, seconded by Council Member Losey to adjourn the closed session at 12:43 p.m. Motion carried 5/0.

Siana L. Emmons
City Clerk
Draft Special Meeting Minutes
Fortuna City Council
Tuesday, January 11, 2022 – 9:00 A.M.

Meeting ID: 864 4489 0452 Password: 764111
I. CALL TO ORDER
Mayor Long called the Public Session to order at 9:00 a.m.

FLAG SALUTE
Council Member Losey led the flag salute.

II. ROLL CALL
Council Staff
Council Member Mike Johnson City Manager Merritt Perry
Council Member Mike Losey Deputy City Clerk Buffy Gray
Council Member Jeremy Stanfield
Mayor Pro Tem Tami Trent
Mayor Sue Long
III. ORAL COMMENTS FROM THE PUBLIC
There being no oral comments from the public, Mayor Long closed the public comment section.

IV. ADJOURN TO CLOSED SESSION
PUBLIC COMMENT: There being no public comments, Mayor Long closed the public comment section.

CITY COUNCIL ACTION:

Mayor Pro Tem Trent moved, seconded by Council Member Johnson to adjourn to closed session at 9:03 a.m. Motion carried 5/0
A. CONFERENCE WITH LABOR NEGOTIATORS, City Negotiator: City Manager Merritt Perry, Employee Organizations: Fortuna Police Employees Association, Fortuna Employees Association, and the Unrepresented/Management group in accordance with Section 54957.6 of the Government Code. (Continued from January 5, 2022 Special Meeting) CITY COUNCIL ACTION: Continued to Wednesday, January 12, 2022 B. CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Section 54956.8 of the Government Code; Vacant Land along Eel River and 1320 Riverwalk Drive; Negotiating Parties: City Manager Merritt Perry for the City of Fortuna and Land/Emke as Negotiating Parties; Under Negotiation: Price and Terms of payment
CITY COUNCIL ACTION: Continued to Wednesday, January 12, 2022 V. ADJOURN TO OPEN SESSION
CITY COUNCIL ACTION:

Council Member Johnson moved, seconded by Council Member Losey to adjourn to open session at 11:17 a.m.

Nothing to report out, meeting was continued to Wednesday, January 12, 2022 at 10:00 a.m.

VI. ADJOURN
CITY COUNCIL ACTION:

Council Member Losey moved, seconded by Council Member Johnson to adjourn the meeting at 11:18 a.m.

Buffy Gray, Deputy City Clerk

Draft Special Meeting Minutes
Fortuna City Council
Tuesday, January 11, 2022 Special meeting Continued to Wednesday, January 12, 2022 – 10:00 A.M.

Meeting ID: 864 4489 0452 Password: 764111
I. CALL TO ORDER
Mayor Long called the Public Session to order at 10:00 a.m.

FLAG SALUTE
Council Member Johnson led the flag salute.

IV. ADJOURN TO CLOSED SESSION
PUBLIC COMMENT: There being no public comment, Mayor Long closed the public comment section.

CITY COUNCIL ACTION:

Mayor Pro Tem Trent moved, seconded by Council Member Johnson to adjourn to closed session at 10:05 a.m. Motion carried 5/0
C. CONFERENCE WITH LABOR NEGOTIATORS, City Negotiator: City Manager Merritt Perry, Employee Organizations: Fortuna Police Employees Association, Fortuna Employees Association, and the Unrepresented/Management group in accordance with Section 54957.6 of the Government Code. (Continued from January 5, 2022 Special Meeting & January 11, 2022 Special Meeting)
CITY COUNCIL ACTION: Direction to staff
D. CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Section 54956.8 of the Government Code; Vacant Land along Eel River and 1320 Riverwalk Drive; Negotiating Parties: City Manager Merritt Perry for the City of Fortuna and Land/Emke as Negotiating Parties; Under Negotiation: Price and Terms of payment
CITY COUNCIL ACTION: Direction to staff
V. ADJOURN
CITY COUNCIL ACTION:

Mayor Pro Tem Trent moved, seconded by Council Member Johnson to adjourn the meeting at 11:16 a.m. Buffy Gray, Deputy City Clerk
Consent Calendar Item 4b

Page 1 of 3 ends

STAFF REPORT
City Council Consent Calendar Agenda Item
DATE: January 18, 2022
TO: Honorable Mayor and Council Members
FROM: Siana L. Emmons, City Clerk
THROUGH: Merritt Perry, City Manager
SUBJECT: Administrative Department Monthly Report
STAFF RECOMMENDATION:

Receive report as an informational item.

EXECUTIVE SUMMARY:

The Administration Department monthly report encompasses the following divisions:

CITY ATTORNEY
The City Attorney billing was 14.6 hours for the month of December 2021 for the Mitchell Law Firm, LLC. Project support for this month included agenda and staff report review, contract review, and various email and telephone calls.

CITY CLERK DIVISION
For the month of December, the Clerk’s Office prepared and published two agendas for Regular City Council meetings. The Clerk’s Office also posted agenda’s for the Rohner Community Recreation Parks District Board, the Parks & Recreation Commission, and Measure E.

City Council Meetings
Council Meeting Date Agenda Items
December 6, 2021 Regular Meeting 12
December 20, 2021 Regular Meeting 13
Totals 25
City Clerk’s Office Key Duties December
Public Records Act Requests 3
General Information Requests 25 – 30 per day, average
Ordinances 1
Resolutions 3
Minutes Prepared 3
Notary Services Provided 2
Claims for Damages Filed 2
Consent Calendar Item 4b

Page 2 of 3 ends

FPPC Filings: 0
Legal Publications 0
Notices Posted (Public Hearing, Agenda, Ordinance, etc.) 3

RISK MANAGEMENT / HUMAN RESOURCES DIVISION
Risk Management
The California Intergovernmental Risk Authority (CIRA) was planning to hold its first annual Board meeting in Sacramento on January 21, 2022, however, in light of the uptick in COVID cases and recommendation set forth by the California Department of Public Health, the meeting will now be held virtually
Per the California Department of Industrial Relations, the COVID-19 Prevention Emergency Temporary Standards are still in effect. The workplace standards were updated in December 2021 to include minor revisions related to returning to work after close contact. The revisions are effective starting on January 14, 2022. In addition to these requirements, employers must follow public health orders on COVID-19. The latest order from the California Department of Public Health on January 5, 2022 requires the use of face coverings by all employees when indoors.

The City continues to take all necessary measures to take the spread of COVID-19 seriously, and will continue to make the health and safety of all City employees, their family members and members of the community our priority.

There were no new Worker’s Compensation claims and no new liability/tort claims filed as of November 1, 2021. There are currently two (2) ongoing liability claims.

Staff will continue to work with, George Hills and REMIF, to effectively address and close claims and incidents as they arise.

Date of Claim Type of Claim Status
03/03/2021 Civil Claim In progress
05/20/2021 Civil Claim In progress
Human Resources
Negotiations with bargaining units from the Fortuna Police Employee’s Association and the Fortuna Employee’s Association started this month and initial meeting and confer meetings took place on December 7th and 8th.

Current Recruitments:

Finance Department
Account Clerk II Full-time: Haleigh Richardson started January 5, 2022.

Parks & Recreation Department:

Conference Center Worker Part-time: Open until filled - Currently one candidate is in background.

Recreation Leader Part-time: Continuous recruitment
Consent Calendar Item 4b

Page 3 of 3 ends

Recreation Coordinator Part-time: Closes Friday, January 21, 2022.

Police Department:

Police Officer Full-time: Open until filled
Community Services Officer – Field CSO Part-time: Open until filled Public Works:

Senior Administrative Assistant Full-time: Morgan Harwood will be starting mid-January.

Street Maintenance Worker III Full-time (open to current City of Fortuna Employees only): Tim Munsell started his new position Sunday, January 2, 2022.

Street Maintenance Worker I Part-time: Applicant currently in background.

Vehicle & Equipment Mechanic Full-time: Applicant currently in background.

Treatment Plant Mechanic Full-time: Open until filled

INFORMATION TECHNOLOGY DIVISION
City Website Statistics (www.friendlyfortuna.com)
We encourage all citizens who are interested in receiving updates from the City to go on to the Fortuna’s website and sign up for e-notifications!
Anyone who would like to receive public notices from Public Works, Community Development/Planning, the Police Department or Citywide Press Releases, please visit the website at https://www.friendlyfortuna.com/enotify/index.php and sign up for e-notifications.

Computer/Network
Nylex spent a total of 31 hours for the month of December working on various issues throughout the City network. Nylex continues to maintain City networks, servers, hardware and software. The average time Nylex spends working for the City of Fortuna is 30 to 40 hours a month.

City of Fortuna Facebook Page Statistics
The City Facebook page now has 1,510 likes
RECOMMENDED COUNCIL ACTION:

Receive Administration Division Monthly Report. Consent Agenda vote.

Consent Calendar Item 4c

Page 1 of 7 ends

STAFF REPORT
City Council Consent Calendar Agenda Item
______________________________________________________________________________________________________________________________ DATE: January 18, 2022
TO: Honorable Mayor and Council Members
FROM: Liz Shorey, Deputy Director of Community Development THROUGH: Merritt Perry, City Manager
SUBJECT: Community Development Department Monthly Report for December 2021 STAFF RECOMMENDATION:

Receive report as an informational item.

BACKGROUND:

Attached is the Monthly Community Development Department Report for December 2021. The following attached tables provide detailed descriptions of the monthly activities of the Department.

ACTIVITIES & ACCOMPLISHMENTS
List of activities and recent accomplishments of the Department.

DEVELOPMENT APPLICATION ACTIVITY
Status of development projects that have been submitted and either approved or in process, including those activities considered by the Planning Commission and the Zoning Administrator.

SUBDIVISION STATUS REPORT
Subdivisions that have been approved but not finalized and status of improvement plan and/or final map review process.

BUILDING PERMIT ACTIVITIES
The Building Department’s report for the month’s permits and valuation is attached.

LONG-RANGE PLANNING PRIORITIES
Table of long-range Planning priorities as presented at Council workshop on December 19, 2018 with updates showing ongoing and completed programs.

RECOMMENDED COUNCIL ACTION:

Receive Community Development Department monthly report. Consent Agenda vote.

Consent Calendar Item 4c

Page 2 of 7 ends

ONGOING ACTIVITIES & ACCOMPLISHMENTS
 The December building report will be provided in next month’s report.  Current in-process long-range projects for Community Development include:
o SB2 grant contract underway to carry out Council priority and housing element programs, including ADU, multifamily, design review standards, GIS mapping, improvement standards, and infrastructure. ADU standards were approved by the City Council on November 1, 2021. Next up for public review are multifamily standards.
o LEAP grant contract for Mill District infrastructure and land use planning has been approved. Headwaters grant funding has been approved. Planning activities are on pause while a development project is investigating the site. The funding deadline for the specific plan is December 2022.
o Staff is preparing an urgency ordinance to adopt local standards in response to the State’s SB 9 legislation, which allows subdivision of residential lots and construction of two single-family residential units per lot.  Nuisance Abatement:
o Significant property maintenance violations have been abated in 2021.

Numerous other violations are being investigated and resolved by the Code Enforcement Officer with ongoing support from City departments.  Other ongoing tasks completed in December:
o City staff is continuing to meet with and support several businesses interested in new commercial development within the City by providing preliminary project review, site analysis, permit process information, and scheduling. o Coordinated with City departments for review and input on various ongoing City projects, public works improvements, and grant applications. o Reviewed and issued 5 business licenses.
o Staff anticipates bringing a cannabis workshop to the Council for an update of County-wide activities and discussion of opportunities in Fortuna.

Consent Calendar Item 4c

Page 3 of 7 ends

Development Activity/Planning Report for December 2021
Updated 1/10/2022
PROJECTS RECENTLY DECIDED: Submittal Complete Status
Subject: Design Review of (2) new four-plexes
Applicant: Travis Schneider
APN: 200-461-038
Project Site: 2410 and 2420 Newburg Court
Zoning: Multi-Family
10/22/2021 12/14/21 Approved by Planning
Commission
12/14/2021
Subject: Conditional Use Permit for a 13-Unit Multifamily Development on an Approximately 25,000 Square Foot Lot
Applicant: Travis Schneider
APN: 200-461-038
Project Site: 2410 and 2420 Newburg Court
Zoning: Multi-Family
10/22/2021 12/14/21 Approved by Planning
Commission
12/14/2021
Subject: 18-Month Extension of an Approved Tentative Map to Subdivide a 1.82-Acre Parcel into a 5.99-acre Parcel into Two Parcels, 2 Acres and 3.99 Acres in Size.

Applicant: Ed Tanferani
APN: 200-363-034
Project Site: South End of Alamar Way
Zoning: Freeway Commercial (FC)
11/10/2021 12/14/21 Approved by Planning
Commission
12/14/2021
PROJECTS SUBMITTED AND PENDING:

Subject: Conditional Use Permit to Allow a Business Sign that Projects Five Feet Over the Public Right-of-Way in the Downtown Retail Commercial (R-C) District.

Applicant: Kim Brown, Cornerstone Realty
APN: 040-203-001
Project Site: 1131 Main Street
Zoning: Retail Commercial TRC)
11/17/2021 Scheduled for
Planning Commission
1/11/2022
Subject: Design Review of a new two-sided 5 foot 4 inch by 11 foot LED marquee sign to replace the existing marquee sign.

Applicant: Allpoints Signs
APN: 201-061-023
Project Site: 140 S Fortuna Blvd
Zoning: Commercial Thoroughfare (CT)
12/8/2021 Corrections returned
to applicant
Consent Calendar Item 4c

Page 4 of 7 ends

Subdivision Status Report
(Approved projects, not yet completed)
1/10/2022
Project: Approved: Expires: Status:

Adams Major Subdivision (6
multifamily lots; 36 units)
12/16/19 12/15/21* Next step: Applicant has submitted improvement plans, City corrections have been returned to
applicant. Final Subdivision Map under City
review. City staff is working with applicant to
fulfill necessary steps to record the map
(agreements, Council approval, fees, etc).

Tanferani Minor Subdivision (2 lots
Alamar Way)
11/12/19 11/11/2021 Next step: Parcel Map review; Improvement plans being reviewed by RWQCB. 18 month
Parcel Map extension approved 12/14/21.

Twin Creeks Planned Unit
Development
(59 Lots/Units; Redwood Way)
7/15/19 2/92023 Next step: Improvement plans approved and improvements are under construction.

Phase 1 Final Map under city review. Steps
being taken to record the map.

Fitze Minor Subdivision 12th Street 11/9/2021 11/8/2023 Next step: Applicant to submit Mylar to be recorded.

Mildbrandt Subdivision (2 lots; Angel
Heights Drive)
10/23/2018 4/22/2022 Next step: Improvement Plans approved. Parcel Map approved. Subdivision map extension
request approved 12/8/20.

Campbell Minor Subdivision
(4 lots and a remainder; Berry Creek
and Second Ave)
1/26/2021 1/25/2023 Improvement plans submitted 12/23/21 for City review. Corrections returned to applicant.

Redwood Memorial Foundation – Lot
Split
12/16/14 12/15/16 Final Map recorded. Improvements to be complete during building permit phase.

Luster Minor Subdivision (2 lots;
Newburg Road)
6/25/19 6/24/21 Parcel map has been recorded. One-year
maintenance warranty period in process.

Cook Subdivision-Alder Drive/Avery
Court-Ph. 2 8 residential
lots
11/19/2018 5/18/2022 Parcel Map has been recorded. One-year maintenance warranty period in process.

White Circle Subdivision (Riverwalk;
2 lots)
3/27/2018 3/26/2020 Parcel map recorded. Subdivision Construction Agreement to be released. One-year
maintenance warranty period in process.

The Subdivision Map Act and Fortuna Municipal Code places responsibility for tracking expiration dates with the applicant.

Extension requests must be made by the applicant by written submittal to the City Community Development Department. *The Subdivision Map Act grants automatic extension upon timely submittal of a Final Map for imminent recordation.

Consent Calendar Item 4c

Page 5 of 7 ends

CITY OF FORTUNA LONG-RANGE PLANNING PRIORITIES
Adopted November 19, 2018 Council Workshop
Updated 12/13/21
Priority
#
Program Discussion Anticipated
Schedule
Estimated
Cost
Status
PROJECTS IN PROCESS:
1 Mill District
Rezone/Specific
Plan
Rezone from
Heavy Industrial
(M-1) to
commercial mixed
use to conform to
General Plan, or
amend General
Plan to retain
Industrial as
primary use.

Specific Plan is
recommended to
promote orderly
development
(utilities,
circulation, land
use)
1-2 years $60,000
HCD
LEAP
grant
Second phase
SB2 grant
(LEAP) and
Headwaters
grant
awarded for
development
of a Mill
District to
facilitate
infrastructure
and land use
planning.

Activities on
pause while
private
developer is
researching
the site.
2 Housing Element
programs
Update to
accomplish
housing goals and
to comply with
State housing law.

SB 2 Grant of
over-thecounter funds.

Projects must
be completed
by end of grant
term—June 30,
2022
SB 2 Grant
in amount
of
$160,000
(max. for
small
cities).

Grant awarded
2/24/2020.

Project
planning
underway.
a H-7. Improvement
Standards Update
& review road
standards
Review and
update standards
to ensure that
balanced
improvements are
required of new
developments, and
review for
possible ways to
improve access
and reduce costs.
b H-9. Residential
Multifamily
Amend Code to
replace CUP
process with site
Consent Calendar Item 4c

Page 6 of 7 ends

Development
Review Process
plan review with
list of standards.
c Accessory dwelling
units (ADU’s)
State mandate
and housing
element program
ADU
ordinance
adopted by
City Council
on 5/1/21.
d Infrastructure
provision and
financing
opportunities
analysis
Housing element
program
e Employee housing
code adoption
Housing element
program
f Design review
guidelines
Create
predictability and
to streamline
approvals
g GIS housing and
infrastructure
layers update
Create inventory
of sites,
constraints, and
other housing data
to facilitate
development.
6 Climate Action
Plan
City is
participating in
Humboldt County
CAP re measures;
A City CAP will
facilitate
development
projects and avoid
legal challenge to
potential
development
CEQA challenges
In process Staff City staff
participating in
County & City
update
program.

Council
workshop on
5/17/21. Draft
CAP and EIR
to be issued
early 2022.

Council
presentation to
be scheduled
in early 2022.

PROJECTS IDENTIFIED BUT NOT YET PRIORITIZED:

Cannabis workshop Review status,
benefits, etc., &
alternatives to
prohibition.

Staff to
schedule
workshop.

Sign Ordinance Review for
consideration of
updating
standards.

Not a top
priority
(housekeeping).

Staff Discussed by
Planning
Commission
on 10/8/19.

Animal Keeping
(roosters, bees)
Outdated or
inefficient Code.

Low priority
Consent Calendar Item 4c

Page 7 of 7 ends

Complaints are
infrequent.

Sidewalk Vendor
Ordinance
SB 946 allows
vendors in
absence of local
regulation
Moderate staff
time
Staff
Trail Master Plan City-wide trail
system, for easier
funding and
coordination
Build on ex.

Plans; ID
needs, location,
and consensus.

Grant
Parkland Master
Plan
Master plan will
coordinate effort
and easier
funding.

I.D. general
locations and
purposes; build
thru grants.

Grant Ongoing—
grant
submittals
Airport Area
Annexation
Pending Council
discussion and
direction.

Food Truck
Ordinance
Consider updating
standards to
remove barriers
PROJECTS COMPLETED:
2 ADU Ordinance State pre-emption
of local code.

Completed Staff ADU
ordinance
adopted by
City Council
5/1/21.
1 Short Term Rental
Ordinance
Outdated or
inefficient Code.

Completed Staff Completed.

Adopted on
5/16/2020
2 Riverwalk Zoning
Amendment and
General Plan Land
Use Amendment
Council confirmed
that this is still
their highest
priority.

Completed Staff Completed.

Approved by
Council on
5/1/19.
6 Economic
Development
Focused Business
Development
Program
Tracking business
inquiries for
follow-up support
and identification
of needs.

Ongoing Staff Ongoing
tracking and
assistance.
7 Water-efficient
landscaping
ordinance
State mandate.

State code is
automatically
operative.

Ongoing Staff Completed.

Staff-prepared
handouts and
forms for bldg.
permits.

Consent Calendar Item 4d

Page 1 of 2 ends

STAFF REPORT
City Council Consent Calendar Agenda Item
DATE: January 18, 2022
TO: Honorable Mayor and Council Members
FROM: Aaron Felmlee, Finance Director
THROUGH: Merritt Perry, City Manager
SUBJECT: Finance Department Monthly Report
STAFF RECOMMENDATION:

Receive report as an informational item.

EXECUTIVE SUMMARY:

Recognized Obligation Payment Schedule (ROPS):

The City of Fortuna became the Successor Agency to the Former Fortuna Redevelopment Agency after the State dissolved all Redevelopment Agencies back in 2012. As such, the City, as the Successor Agency, must submit an annual Recognized Obligation Payment Schedule (ROPS) to the State Department of Finance in order to receive funds to pay down the Former Fortuna Redevelopment Agency’s outstanding obligations.

The ROPS is due by February 1 of each year. This will be the fourth year that staff will be required to get the ROPS approved by the Humboldt County Redevelopment Oversight Board before submitting the ROPS to the State Department of Finance. Staff provided all staff reports and attachments to County Staff and tentative meeting dates have been sent out to the Oversight Board members to secure a meeting date and time for the end of January.

State Controller’s Office Annual Financial Transactions Reporting:

At the conclusion of each fiscal year each city and special district is mandated by the California Government Code to submit Financial Transaction Reports to the State Controller’s Office. These reports are due by the end of January each year. Staff are working on submitting these reports for the City of Fortuna, the Fortuna Public Financing Authority, the Rohner Recreation and Park District and the Fortuna Specialized Service Transit System. The State posts these reports from all the Special Districts, Cities, Transit Systems and Counties online. The detailed information provided in these reports are used by the State Legislature as well as the taxpayers to make comprehensive decisions.

Measure E Update:

The Measure E committee has a regularly scheduled meeting set for January 19, 2022 at 5:30pm.

The primary purpose of this meeting will be to solicit project ideas and funding input from the Consent Calendar Item 4d

Page 2 of 2 ends

public. This is a great place for the public to be heard on how they want their sales and use tax monies to be spent within the City of Fortuna. The City has historically received valuable input and project ideas, which City staff would not have been aware of, from the public during these annual public solicitation meetings.

List of Measure E items funded this month:
 (2) Police Detective Positions
 Community Services Officer Position
 Parks and Recreation Director Position
 Recreation Program Supervisor Position
 Transit Trips to Eureka for Seniors
 PT Code Compliance Officer Position
 Code Compliance Violation Site Cleanups
 Illegal Camp Coordination and Assistance
 K-9 Program
 Storm drain Infrastructure Vulnerability Assessment Project  Storm drain Maintenance Projects
 Police Facility Project
An activity log displaying important Finance data is attached for informational purposes.

RECOMMENDED COUNCIL ACTION:

Receive Finance Department Monthly Report. Consent Agenda vote.

ATTACHMENTS:
 Finance Staff Activity Log for December 2021
 New Business List for Quarter 4 2021
City of Fortuna
Finance Department
Fiscal Year 2021/22
Finance Department July August September October November December Activity Log 2021 2021 2021 2021 2021 2021
Payroll Checks Issued: 228 203 189 281 190 264
Accounts Payable Checks Issued: 275 232 253 203 225 248 Number of Invoices Processed: 521 436 488 433 425 501
CDBG Loan Payments/Payoff 0 0 0 0 0 0
# Telephone Calls 2336 2297 2283 2094 1943 1574
Avg Daily 111 104 109 100 97 75
Daily Walk-in Customers
Utility 866 948 842 878 820 518
Bldg 55 68 72 72 58 38
Plan 34 37 51 42 32 19
Other 114 79 86 57 36 23
Total: 1069 1132 1051 1049 946 598
Average Daily Walk-in Customers 51 51 50 50 47 28
Monthly Bills 4564 4562 4574 4571 4577 4579
Reminder Notices 468 471 410 447 417 503
Shut Off Notices Mailed 264 240 233 269 249 309
Shut Offs 0 0 0 0 0 0
Ebills - Bills sent via email 350 353 357 357 359 361
Utility Bills paid online 1050 1039 1052 1097 1065 1101 % of Utility bills paid in person 19% 21% 18% 19% 18% 11% Public Works Calls Dispatched: 145 97 97 101 93 84
Avg Service Calls 102.8
Utility Billing Aging Report Total Bal Current 30 Days 60 Days 90 Days $ 564,643 $ 444,750 $ 84,672 $ 21,240 $ 13,982

78.8% 15.0% 3.8% 2.5%
79%
15% 4% 2%
Utility Accounts Aging
Current
30 Days
60 Days
90 Days
City of Fortuna
Finance Department
New Business List

BUSINESS NAME START DATE ADDRESS/CITY/STATE/ZIP
Eel River Legal 10/19/21 1532 Ronald Avenue, Fortuna, CA 95540 Finch's Road Maintenance & Consulting 10/19/21 2655 Lindley Street, Fortuna, CA 95540 Springville Quiet Barn 10/19/21 2045 Main Street, Fortuna, CA 95540 New Moon Renovations 10/21/21 1475 Rohnerville Road #A, Fortuna, CA 95540 Sellers Unlimited 10/21/21 670 Main Street, Fortuna, CA 95540 Fiesta Time Décor 10/21/21 2432 Newburg Road, Fortuna, CA 95540 Jamie L Walling CPA 10/27/21 934 S Fortuna Blvd., Fortuna, CA 95540 Bad Wolf Designs 10/27/21 3154 Cheryl Lane, Fortuna, CA 95540 Briza's Cleaning 11/09/21 1774 Xavier Court, Fortuna, CA 95540 Two Brothers Lawn Care Service 11/30/21 482 Spring Street, Fortuna, CA 95540 Head Shoulderz Kneez & Toez 12/01/21 1156 Main Street, Fortuna, CA 95540 Pink Carpentry 12/21/21 490 S Fortuna Blvd #A, Fortuna, CA 95540 J's Lawn & Tree Service 12/22/21 2432 Newburg Road #20, Fortuna, CA 95540 * Businesses listed include businesses under new ownership Consent Calendar Item 4e

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STAFF REPORT
City Council Consent Calendar Agenda Item
DATE: January 18, 2022
TO: Honorable Mayor and Council Members
FROM: Cameron Mull, Director of Parks & Recreation
THRU: Merritt Perry, City Manager
SUBJECT: Parks & Recreation Monthly Report for December 2021 STAFF RECOMMENDATION:

Receive report as an informational item.

EXECUTIVE SUMMARY:

Director’s Report
 Escrow on an 8.4 open acre parcel adjacent to Newburg Park closed on 12/30, making the City of Fortuna the new owners of this property, which is intended for expanded park use. This new property acquisition was made utilizing the City’s and the Rohner Community Recreation and Park District’s (RCRPD) combined Proposition 68 Per Capita funding. This park expansion is in the planning process in order to develop a plan for future uses and access by the public, but ultimately increases Newburg Park’s total acreage by a third (going from 24 to 32 acres in size), which will create further recreational possibilities for citizens.  The Parks Department received a generous donation from Valley Pacific in the amount of $40,000, which was utilized to purchase a new Toro Z-Master 96” deck mower. Thanks to this generous donation, the Parks Dept. will now have the ability to mow turf areas more efficiently and effectively, as this will be the largest deck in the Parks’ fleet.  The Recreation Division was notified by First 5 Humboldt that they were awarded an annual grant for funding to fully support a twice a week play group & enrichment program for children ages newborn to 5 years old and their parents, guardians. The Recreation Division is in the planning stages but plans to offer the program on Thursdays and on Sundays for 3 hours each day. The start date will be announced as soon as the program is ready to open to the public.  The regularly scheduled RCRPD monthly meeting on 12/1 was cancelled.

Parks & Facility Maintenance
 All turf areas at Newburg Park were aerated using the pull-behind field aerator, for optimal turf health and better drainage
 Grass seed was spread in worn tuff areas at Newburg Park from soccer season  The Rodeo restroom window covers were repaired due to damage and reinstalled  15 bulbs and 3 ballasts were replaced in the Firemen’s Pavilion  The County of Humboldt Agriculture Dept. performed their annual pesticide application inspection  The conex container in Rohner Park received roofing repairs due to leaks, and the conex container at Newburg Park received new air vents, due to vandalism  Hazardous branches were removed in Rohner Park near the Conroy Field due to a wind storm  The portable rims were repainted in preparation for Hot Shots Consent Calendar Item 4e

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 Cleanup from the earthquake was performed at various facilities and any facility damage was documented
 A new LED wall pack fixture was installed at the Conroy Field cook shack  The covered picnic area tables in Rohner Park were stored for the winter season  A deep-cleaning and minor repairs of all toilets at the River Lodge was performed  A new safe was installed in the Firemen’s Pavilion skate office  Soap and toilet seat dispensers were installed at the Police Dept.  A new floor epoxy coating was installed in the Rohner Park main cook shack and bocce ball/ horseshoe restrooms
Depot Museum
December’s visitation total at the Fortuna Depot Museum was 95 people, bringing the 2021 visitor total to 1685. This is approximately ½ of our annual visitation in a more typical pre-COVID year; our recent annual totals were 3267 in 2019, 3354 in 2018 and 3536 in 2017. Our December visitation totals in the recent preCOVID years were 2019: 146, 2018: 147, 2017: 233, 2016: 184, 2015: 98, 2014: 230, 2013: 165, 2012:
306, 2011: 186, 2010: 320. In December 2021, we welcomed California visitors from Eureka, Ferndale, Fortuna, San Clemente and San Jose, as well as out-of-state visitors from Arizona, Maryland, Texas, Washington and Germany.

A temporary seasonal exhibit in the front room of the museum was installed, featuring antique Christmas/holiday-themed cards, books, sheet music and magazines from the Depot Museum collection.

The museum sustained little damage in the 12/20 6.2 earthquake. Structural damage consisted of 28 cracked windowpanes. Damage to the collection consisted of two broken artifacts: the chimney of an oil lamp and a cup and saucer set. It is encouraging that the museum was able to withstand the quake so well.

Fortuna Transit
Passengers on the Fortuna Transit Bus totaled 620 trips during the month of December 2021. The lift was used for non-wheelchair riders 40 times and 46 times for wheelchair trips. The Fortuna Transit had 8 new riders during the month of December. The Eureka medical trips on Tuesdays have been going well averaging around 3-5 riders.

Sports, Classes and Facility Rentals
Results Fit Camp continues holding classes in the Pavilion, the cook shack/picnic area was rented 2 times and the Rohner Rec Hall was used 10 times during the month of December. Redwood Prep School continues basketball practices in the Pavilion.

November
2020
December
2021
YTD ~ July 2020 – June
2021
YTD ~ July 2021 – June
2022
# of passengers 523 620 7444 4080
Total Miles 1635 1928 22481 13750
Service Miles 1530 1806 20834 12366
Hours Worked 169.5 216 2608.75 1800
Service Hours
Worked 146 187 2220.25 1493.25
Consent Calendar Item 4e

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Skating Rink
The Fortuna Skating Rink continues to operate Public Skate Friday & Saturday nights, as well as Sunday afternoons. The rink was closed the weekend of December 24-26, as well as December 31-Jan 2, for the Christmas and New Year holidays. Over the course of the month, the skating rink hosted 8 private parties with 159 attendees, and in addition to the 563 skaters that attended public skate hosted an overall total of 722 skaters in the month of December.

Recreation Programs
The Recreation Department spent much of December planning, developing, and implementing our Winter Break Camp for kids 5-12 years old. We had 40 children attend throughout the 2-week program. We were fortunate to host visitors from Fortuna Library, Fortuna Volunteer Firefighters, and Fortuna Police department during the program as well.

Planning and sign-ups also continued for our Hot Shots Youth Basketball program for youth in Kindergarten through 4th grade. Registration was open until the end of December, and by the time, registration closed had a total of 362 children signed up. Skills & Drills Clinics for registered players were also planned, and are scheduled for Saturdays in January, to provide practice and skill development before the start of the Hot Shots program.

Drop-in volleyball on Sunday evenings continued throughout the month. Attendance ranged from 7 to 16 players. Our drop-in basketball program kicked off on the first Thursday of December and was open every Thursday evening except for December 24th & 30th. Attendance ranged from 7 to 12 players. Drop-in basketball will restart the first week of January.

A Paint & Sip event was also planned, and occurred on December 9. There were 13 attendees, all of whom went home with a festive painting led by volunteer teacher, artist Ken Nunes. There was significant community interest from those unable to attend, and planning for a similar future event began in December.

Community Service
The Parks & Recreation Department had 3 people signed up to perform Community Service, and workers completed 15.5 hours in the month of December. The Community Service Work Program is a big part of the parks’ success. The workers help with trash pickup and various basic maintenance projects in Rohner and Newburg Parks, the River Lodge, and other Parks-maintained spaces throughout the City. Since the program started in 1997, there have been 52,537.5 service hours completed in the throughout the City of Fortuna.

RECOMMENDED COUNCIL ACTION:

Receive Parks & Recreation Department Monthly Report. Consent Agenda vote.

Consent Agenda Item 4f

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STAFF REPORT
City Council Consent Calendar Agenda Item
DATE: January 18, 2022
TO: Honorable Mayor and Council Members
FROM: Casey J. Day, Chief of Police
THROUGH: Merritt Perry, City Manager
SUBJECT: Police Department Monthly Report for December 2021 STAFF RECOMMENDATION:

Receive report as an informational item.

Patrol Statistics:

During the month of December 2021, the Fortuna Police handled 1,408 calls for service of which 324 of the incidents were “officer initiated”. 57 total arrests were made during the month of December, including 16 felony arrests and 41 misdemeanor arrests. A total of 22 citations were also issued for traffic and/or misdemeanor violations. Crime statistics and information on calls for service can be found at forpd.crimegraphics.com.

Staffing:

Staffing levels were impacted during the month of December. The police department is working diligently to replace existing vacancies which include:
 Two sworn police officer positions, and
 One part time Community Service Officer
It should be noted, one currently employed police officer is now in background with another agency. Another currently employed police officer is scheduled to resign in February/March 2022.

Employee of the Month:

During the month of December, Police Sergeant Joshua Phinney received the department’s “Employee of the Month” award for his leadership and his commitment to the organization and to the community.

End of Year Employee Awards:
 Chief’s Award: Sgt. Justin Primofiore
 Employee of the year: Sgt. Jason Kadle
 Officer of the year: K-9 Officer Dennis Stevens
 Dispatcher of the year: PSD Tanya Kadle
 Volunteer of the year: Linda Bergstrom
RECOMMENDED COUNCIL ACTION:

Receive Police Department Monthly Report. Consent Agenda vote.

Consent Agenda Item 4g

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STAFF REPORT
City Council Consent Calendar Agenda Item
DATE: January 18, 2022
TO: Honorable Mayor and Council Members
FROM: Merritt Perry, Public Works Director/City Manager SUBJECT: Public Works/Engineering Department Monthly Report STAFF RECOMMENDATION:

Receive report as an informational item.

EXECUTIVE SUMMARY:

City Engineer
12th Street Interchange Modernization Project
The City’s $950,000 funding recommendation went to the CTC in December for approval. Based on discussions with HCAOG, the City anticipates that staff will be able to procure a design contract for this project in mid-2022.
12th Street Prop 1 Integrated Stormwater Enhancement Project In early 2021 the City was notified that we were successful in receiving a nearly $1 million dollar grant to design and install stormwater improvements along 12th Street, including Low Impact Development (LID) raingardens and new stormdrain piping. Staff have completed reviewing the grants agreement and anticipate full execution in February, and commencing the project in March of 2022.

Stormdrain Infrastructure Hazard Identification Project As noted in the previous monthly report, staff posted a second Request for Proposals for professional services to complete the stormdrain hazard identification assessment, which also resulted in no respondents. City staff has submitted a formal letter to Cal OES requesting that a non-competitive sole source contract award be allowed with our on-call consulting engineer, GHD, who has expressed interest in the project but was initially ruled out due to potential conflict of interest. Staff expect that contracting can take place within the coming month.

Water Well 5 Replacement
Well development and testing was completed in late December - early January, culminating in a pump-step drawdown test on the 10th. During the test, the well was able to produce 625-650 gallons per minute within normal operating ranges for the well screens, which would make this new well the highest-production well in the City’s wellfield currently. Over the remainder of the month, the contractor will demobilize from the site and staff will work to finalize the construction contract.

Next steps on this project will be to re-engage the City’s engineering team to design and bid site improvements, which includes pump sizing, yard piping, and electrical improvements.

Consent Agenda Item 4g

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Local Road Safety Plan
This project has been closed-out with Caltrans and the final reimbursement request has been submitted.

Tesla Battery Systems
The battery system at the City’s municipal well site remains ongoing, further site work needs to be performed to finished the elevated pad that the batteries will be installed on.

The battery system at the Kenmar water booster station remains waiting for a permission to operate (PTO) inspection from PG&E.

The battery system at the wastewater treatment plant is anticipated to receive its PTO inspection on January 12th, and the system is anticipated to be operational before the end of the month.

Kenmar and Drake Hill Water Pump Station Emergency Stationary Generators Overall, the project is progressing on schedule and the City’s engineering consultant, PACE Engineering, submitted 50% plans for staff review in December. Staff anticipate that full engineering designs will be completed by late spring of 2022. However, with supply chain shortages in today’s economic climate, generators have been experiencing lead times of 30-50 weeks, and therefore it may be some time before the City is able to complete the physical project improvements. Staff will work with our engineering consultants during the design phase on the best path forward to procure the generators and a contractor to perform site work and install the systems, as this may need to be done separately.

CDBG ADA Barrier Removal Project
This project includes ADA barrier removal improvements for several proposed locations throughout this City, including new curb ramps at several intersections on Main Street, improvements to the Rodeo Grounds entrance, and sidewalk improvements along N Street. In December, the City’s engineering consultant submitted 60% design plans for the City’s review, and staff are working to finalize comments and a final project scope that fits the City’s program income budget (approximately $720,000 for construction). Staff anticipated submitting an application to HCD with the 60% plans in January, and after the application is approved, the next phase of engineering design will commence.
12th Street Utility Undergrounding Project (Rule 20A)
AT&T remains as the last utility with overhead facilities and poles on 12th street. With the completion of the underground junction box in front of City hall (last September), AT&T crews have been working to complete underground splicing and have been removing some facilities as work allows. Staff anticipated the entire project, including all pole removal and restoration, will be complete by mid-2022. Staff remains engaged with AT&T staff to ensure satisfactory progress on the project.

New Hire – Public Works Senior Administrative Assistant In December, staff received an accepted offer for the Public Works Administrative Assistant from Morgan Harwood, and her projected start date in late January. We are very excited to have her coming onboard and will plan to introduce her to the Council at the first meeting in February.

Utilities Division- Utility Lead
Service Calls
In the month of December, the utilities division completed 84 service calls by operators.

Consent Agenda Item 4g

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The crew also completed 20 mark and locate with zero miss marks resulting in no broken utilities.

Distribution System
The Utility team had a very busy month, we had 30 dead meters this month that were changed out with new ones. It would have been a month with only one leak, but the earthquake experienced in December created several leaks in the system. The crew fixed a small service line leak on the 500 block of P Street early in the month. Then after the earthquake, the team fixed a two-inch cast iron main line at 14th and L Street. The team moved directly to Carson Woods Road for the entire extension of Carson Woods out of water. The utilities team worked 15 hours trying to get water back on that day. In the 16 years I have worked here, this is the first time we have had to issue a “boil water notice” to residents on Carson Woods Road due to a damaged water line that left some residents out of water for over 24 hours. After the water sample came back clean, we informed the customers they no longer had to boil water. The next day we fixed another two-inch cast iron line at 14th and N Street. The team’s last leak from the earthquake was out on the hillside between Toyoko and Fox Hill Lane. It was a six-inch blue bell pipe that had split. This was a huge leak losing an estimated 400,000 gallons of water.

The utility team did not add any new services to the system this month.

The utilities team completed the hydrant flushing and Pitot testing; all that is left is to finish entering the data.

With the leaks, we had this month I estimate 484,420 gallons of water lost, with a total water loss of 795,540 gallons of water lost since I started keeping track in September.
.

Connect Disconnect Occupant Change Service Action
Series1 18 20 17 29
Connect Disconnect
Occupant Change
Service Action
0 5
10 15
20 25
30 35
SERVICE CALLS FOR DECEMBER 2021
Consent Agenda Item 4g

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Collections System
On the collections side, we did have three sewer backups that did not result in any overflows or spills. The team also ran approximately 4,000 feet of sewer line for preventative maintenance. The utilities team also worked with the WWTP operators to clean and repair a pump issue at the Rundell lift station.

Miscellaneous Tasks
The utilities team did monthly maintenance on the heavy equipment, greasing and checking all fluids.

We are about 95% done with testing the backflows in town and are due to be completed before the deadline in February.

Seth Bagnell is scheduled to take his D1 test on January 19th.

Water Treatment/Wastewater Division- Chief Plant Operator Treatment Plant Staffing: OIT Joel Rizzo completed his training for on-call duty, and worked his first weekend alone in December. He is now part of the on-call rotation.

Well 5B: Cascade Drilling Company completed construction of the Well 5 replacement well at the Corrosion Control Facility. They ended the month with pump drawdown tests and development operations. Further flushing and testing will resume in January.

6.2 Earthquake Response: Staff thoroughly inspected all water and wastewater facilities following the 6.2 earthquake on Monday, 12/20/21. Staff reported no damage to any of the pump station or tank infrastructure. Some staff assisted the Utilities division with associated water main break responses. Date GPM Days leaked Total
09/13/21 613 P st Thin Black Poly Pipe 3/4'' 3 20 86,400 gal 09/14/21 Drake Hill @ Cecil 1" MIP PVC 2 10 28,800 gal
TOTAL 115,200 gal lost
10/01/21 Summer @ 3rd st 6'' AC 1,300 1 hour 78,000 gal 10/19/21 137 12th st 3'' PVC 500 1 hour 30,000 gal
10/22/21 Pst @ 11th 3/4'' Steel 4 3 hours 720 gal
10/28/21 2301 Rohnerville rd 1'' Blue Poly 2 10 28,800 gal TOTAL 137,520 gal lost
11/17/21 2024 Smith Ln 1'' Thin black 37 2 Hours 4,440 gal 11/24/21 Tractor Supply River Ranch Rd 2'' PVC 127 2.5 Hours 19050 gal 11/29/21 Hydrant @ comfort Inn 6'' STL 1,000 35 Min 35,000 gal TOTAL 58,490 Gal lost
12/15/21 533 Pst 3/4'' Thin Black Poly 5 1 7,200
12/20/21 L St @ 14th 2'' CI 127 1 hour 7,620 gal
12/20/21 Carson Woods 1'' STL 30 1.5 64,800 gal
12/22/21 Nst @14th 2'' CI 100 2 4,800 gal
12/27/21 Toyoko @ Fox Hill 6'' Blue Bell Metered 400,000 Total 484,420
795,540
Location Pipe type
Consent Agenda Item 4g

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Wastewater Treatment
Wastewater Events & Maintenance Tasks Completed:
 Replacement of the Gravity Belt Thickener belt with the proper size at the WWTP.  Rundell sewer lift station wet-well pump-out; rehabilitated its discharge piping.  Laurelwood sewer lift station wet-well pump-out.
 Replacement of pump bearings at Strongs Creek sewer lift station.  Began pumping out the “Oasis” tank at the WWTP.

Water Treatment
The following table and chart show December potable water production data for the past five years, and compare them to the benchmark month of July 2013, which was 42.000 MG. 0 10
20 30
40 50
60 0

0.5 1

1.5 2

2.5 3

3.5 2017 2018 2019 2020 2021
Total Flow, MG
Flow, MGD
December WWTP Effluent Flow
Total Monthly Flow, MG MAX Daily Flow, MGD AVG Daily Flow, MGD December WWTP Effluent Flow 2017 2018 2019 2020 2021
Total Monthly Flow, MG 33.150 45.717 44.198 31.116 48.950 Maximum Daily Flow, MGD 1.617 2.354 2.916 1.218 3.260
Average Monthly Flow, MGD 1.069 1.475 1.426 1.004 1.579 December Water Production 2017 2018 2019 2020 2021
Total Production, MG 30.037 29.685 30.986 29.846 29.373 Maximum Daily, MG 1.207 1.272 1.226 1.547 1.21
Average Daily, MG 0.969 0.958 1.000 0.963 0.948
Percent Difference from
Benchmark Month, %
-28.48% -29.32% -26.22% -28.94% -30.06%
Consent Agenda Item 4g

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Water Events & Maintenance Tasks Completed:

Normal operations.

General Services and Streets - General Services Superintendent Scheduled Assignments
Staff placed traffic control signs and measures in
preparation for the Al Gray Lighted Truck
Parade. Staff assisted in closing Main Street in
between Ninth and Fourteenth Street during the
event.

Two new employees, Billy Fountain and Mike
Hall, were added to Public Works. The first week
consisted of training in traffic control and
confined space training.

Staff held interviews for a Streets Worker I
position. The new employee is expected to start
mid to late January. The new Vehicle and Equipment Mechanic is expected to start mid to late January.

Regular Assignments
Staff patrolled and monitored drainage inlets, ditches, and creeks during inclement weather. Staff cleared fallen debris on city roads during high wind advisory. Staff used a rodding trailer to unplug slow flowing culverts.

Staff replaced a failed streetlight arm bracket across from Newburg Park entrance. Staff also replaced a ballast in a streetlight on Xavier Court and a photo cell on Rohnerville Road.

Staff went to different building facilities to repair or replaced various failing components.

Including but not limited to broken water line, lights switches, lights, and the dumb waiter at City Hall.

Staff prepared an office for painting and new flooring at the Administration Office.

Staff repaired the fallen pedestrian barricade preventing a fall hazard at the end of the sidewalk near Starbucks.

Staff inspected city streets and facilities after an earthquake. Staff assisted with the Utility Department on repairs.

-35
-30
-25
-20
-15
-10
-5
0 5

28.5 29

29.5 30

30.5 31

31.5 2017 2018 2019 2020 2021
% Difference & Flow, MGD
Production, MG
December Potable Water Production
Production Max Daily Avg Daily Difference from Benchmark Consent Agenda Item 4g

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Continuing Assignments
Completing Underground Service Alerts (USA’s), filling potholes with temporary asphalt mix, street sign repair and replacement, removal of trash and debris from under bridges (resulting from transient camps and road side dumping), removal of graffiti, sorting and recycling batteries from the collection bin at City Hall, restocking mitt gloves and empting garbage cans at the Dog Park, monthly fire extinguisher inspection, grinding and paving with hot mix asphalt on small portions of the City’s roads, storm patrol, clean and service vehicle fleet and equipment, removal of yard sale signs off utility poles, as well as the City wide street sweeping program.

General Service’s staff is available and responsive to the citizens of Fortuna’s request as they arise.

RECOMMENDED COUNCIL ACTION:

Receive Public Works Department Monthly Report. Consent Agenda vote.

Consent Agenda Item 4h

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STAFF REPORT
City Council Consent Calendar Agenda Item
DATE: January 18, 2022
TO: Honorable Mayor and Council Members
FROM: Jennifer Lourenzo, Conference Center Manager
THROUGH: Merritt Perry, City Manager
SUBJECT: River Lodge Conference Center and Fortuna Monday Club Monthly Report for December 2021
STAFF RECOMMENDATION:

Receive report as an informational item.

EXECUTIVE SUMMARY:

The River Lodge and Monday Club held a total of 27 events in the month of December. Events included 6 meetings, 9 holiday parties, 3 baby showers, a birthday party, 2 weddings, a music recital, and an awards assembly for California Conservation Corp. After COVID cancelled our Employee Recognition Breakfast last year, we were able to meet this year with an attendance of about 60 City of Fortuna Employees. Hydesville Church held their Christmas Service at River Lodge and COVID testing through Department of Health and Human Services took place 2 days in December.

RECOMMENDED COUNCIL ACTION:

Receive River Lodge & Monday Club Monthly Report. Consent Agenda vote.

Consent Calendar Item 4i

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STAFF REPORT
City Council Consent Calendar Agenda Item
DATE: January 18, 2022
TO: Honorable Mayor and City Council Members
FROM: Merritt Perry, City Manager
SUBJECT: Report of Disbursements for January 5, 2022 and January 13, 2022 STAFF RECOMMENDATION:

Receive staff report of disbursements that were processed for the City of Fortuna and the Successor Agency (Fortuna Redevelopment Agency) if applicable, as an informational item only.

REPORT OF DISBURSEMENTS:

Disbursement was processed as follows:
 January 5, 2022 $ 65,401.97
 January 13, 2022 $ 225,817.22
RECOMMENDED COUNCIL ACTION:

Informational Item. Receive report by Consent Agenda vote.

ATTACHMENTS:
 Disbursements Detail Report for January 5, 2022
 Disbursements Detail Report for January 13, 2022
Amount
72578 01/05/2022 NYLEX.NET 11305 Network Supporty FY 21/22 346.64 1/5/2022 3:05:22 PM Page 1 of 6
72578 01/05/2022 NYLEX.NET 11305 Network Supporty FY 21/22 996.59 72578 01/05/2022 NYLEX.NET 11305 Network Supporty FY 21/22 1629.89 72578 01/05/2022 NYLEX.NET 11305 Network Supporty FY 21/22 346.64 72576 01/05/2022 NORMAN'S DRY CLEANERS 68606 River Lodge Linen Service 26.8 72577 01/05/2022 NORTH COAST JOURNAL 202188243 Rec Program Leader Recruitment Advertising50 72577 01/05/2022 NORTH COAST JOURNAL 202188246 Rec Program Leader Recruitment Advertising122 72574 01/05/2022 MOBLEY, KRIS 123121 Planning Commission 12.14 30 72575 01/05/2022 NAPA AUTO PARTS FORTUNA4147 Vehicle Repair - PD 150.64 72576 01/05/2022 NORMAN'S DRY CLEANERS 68606 River Lodge Linen Service 235.03 72573 01/05/2022 MISSION LINEN INDUS SERV 516203180 Corp Yard Linen Service 47.95 72573 01/05/2022 MISSION LINEN INDUS SERV 516203181 Wastewater Linen Service 61.46 72573 01/05/2022 MISSION LINEN INDUS SERV 516203193 Parks/Rink Linen Service 66.94 72571 01/05/2022 MAD RIVER COMMUNITY HOSPITAL A0082503 Cashman Pre-employment Physical 43.75 72572 01/05/2022 MERCER FRASER COMPANY 106139 Emulsion Oil 103.08 72573 01/05/2022 MISSION LINEN INDUS SERV 516203180 Corp Yard Linen Service 55.37 72569 01/05/2022 HUB INTERNATIONAL 121921 Lozensky Special Events Insurance 117.77 72569 01/05/2022 HUB INTERNATIONAL 122221 Hugh Special Events Insurance 68.2 72570 01/05/2022 HUMBOLDT VETERINARY MEDICAL GRP 376594 Vet Services 160 72569 01/05/2022 HUB INTERNATIONAL 120721 Bones-Fielder Special Events Insurance 171.45 72569 01/05/2022 HUB INTERNATIONAL 121421 Mora Special Events Insurance 117.77 72569 01/05/2022 HUB INTERNATIONAL 121721 Craft Special Events Insurance 117.77 72567 01/05/2022 GROCERY OUTLET 40757923622243 Supplies - Winter Break Program 9.12 72568 01/05/2022 HALLEY, STEPHANIE 123121 Planning Commission 12.14 30 72569 01/05/2022 HUB INTERNATIONAL 120121 Wilson Special Events Insurance 109.5 72565 01/05/2022 FORTUNA ACE HARDWARE 338161 Building Maintenance - Parks 72.29 72566 01/05/2022 GRAINGER 9159239400 Supplies - WWTP 477.51 72567 01/05/2022 GROCERY OUTLET 40757922392253 JanitorialSupplies - Parks 84.21 72565 01/05/2022 FORTUNA ACE HARDWARE 338062 Building Maintenance - Parks 650.93 72565 01/05/2022 FORTUNA ACE HARDWARE 338102 Supplies - WWTP 5.41 72565 01/05/2022 FORTUNA ACE HARDWARE 338124 Building Maintenance - PW Admin Office 29.25 72564 01/05/2022 FORBUSCO LUMBER 166785 Newburg Cookshack Repairs 827.86 72565 01/05/2022 FORTUNA ACE HARDWARE 337941 Building Maintenance - General Services 16.88 72565 01/05/2022 FORTUNA ACE HARDWARE 337957 Supplies - River Lodge 66.16 72564 01/05/2022 FORBUSCO LUMBER 166637 Sign Posts -3.65 72564 01/05/2022 FORBUSCO LUMBER 166637 Sign Posts 52.56 72564 01/05/2022 FORBUSCO LUMBER 166785 Newburg Cookshack Repairs -57.94 72564 01/05/2022 FORBUSCO LUMBER 165772 Supplies - Streets -6.1 72564 01/05/2022 FORBUSCO LUMBER 166401 Newburg Cookshack Repairs -2.84 72564 01/05/2022 FORBUSCO LUMBER 166401 Newburg Cookshack Repairs 56.34 72562 01/05/2022 BODYWORKS 010122 January Gym Membership 40 72563 01/05/2022 BRADLEY, KEVIN 123121 Planning Commission 12.14 30 72564 01/05/2022 FORBUSCO LUMBER 165772 Supplies - Streets 87.15 72562 01/05/2022 BODYWORKS 010122 January Gym Membership 20 72562 01/05/2022 BODYWORKS 010122 January Gym Membership 180 72562 01/05/2022 BODYWORKS 010122 January Gym Membership 60 72559 01/05/2022 ASAP LOCK & KEY 21601 Lock Service Call - WWTP 93.99 72560 01/05/2022 BDP INDUSTRIES 13881 Equipment Maintenance - WWTP 69.45 72561 01/05/2022 BLAKELY, SANDY 123121 Planning Commission 12.14 30 72557 01/05/2022 ACCURATE DRUG TESTING SERVICES 3890 Wheeler DMV Physical 90 72558 01/05/2022 ADVANCED SECURITY SYSTEM589095 Evidence Monitoring FY 21/22 121.5 72558 01/05/2022 ADVANCED SECURITY SYSTEM590218 Corp Yard Alarm Monitoring FY 21/22 84 Expense Approval Report
CITY OF FORTUNA By (None)
Payment Dates 1/3/2022 - 1/5/2022
Payment Number Payment Date Vendor Name Payable Number Description (Item) 72545 01/03/2022 POSTMASTER 010322 Utility Billing Postage 12.31.21 950.58 72545 01/03/2022 POSTMASTER 010322 Utility Billing Postage 12.31.21 950.58 Amount
72599 01/05/2022 VALLEY PACIFIC PETROLEUM SERVICES, INC CL 21-448292 December Fuel 6738.86 72599 01/05/2022 VALLEY PACIFIC PETROLEUM SERVICES, INC CL 21-448292 December Fuel 184 1/5/2022 3:05:22 PM Page 2 of 6
72598 01/05/2022 US BANK EQUIPMENT FINANCE461159212 Copier Lease FY 21/22 133.65 72598 01/05/2022 US BANK EQUIPMENT FINANCE461159212 Copier Lease FY 21/22 104.6 72599 01/05/2022 VALLEY PACIFIC PETROLEUM SERVICES, INC CL 21-448292 December Fuel 63.85 72596 01/05/2022 TRACTOR SUPPLY CREDIT PLA620469 Kennel Supplies 112.62 72597 01/05/2022 TRAFFIC SAFETY SUPPLY CO INV045116 Street Sign Materials 2183.29 72598 01/05/2022 US BANK EQUIPMENT FINANCE461159212 Copier Lease FY 21/22 342.85 72595 01/05/2022 THATCHER COMPANY INC 2021400101124 Chemicals 1464.76 72595 01/05/2022 THATCHER COMPANY INC 2021400900080 Chemical Deposit Refund -4100 72595 01/05/2022 THATCHER COMPANY INC 2021400900080 Chemical Deposit Refund -348.52 72595 01/05/2022 THATCHER COMPANY INC 2021400101123 Chemicals 450 72595 01/05/2022 THATCHER COMPANY INC 2021400101123 Chemicals 1919.27 72595 01/05/2022 THATCHER COMPANY INC 2021400101124 Chemicals 1000 72594 01/05/2022 TELSTAR INSTRUMENTS, INC 110397 Annual Gas Feed Maintenance - WWTP13144.33 72595 01/05/2022 THATCHER COMPANY INC 20214001010063 Chemicals 3275 72595 01/05/2022 THATCHER COMPANY INC 20214001010063 Chemicals 6284.66 72592 01/05/2022 STITCH WITCH 374092A Shirt Embroidery - Chief Day 108.5 72593 01/05/2022 SWRCB 122321 T3 Cert Renewal - C Christianson 90 72594 01/05/2022 TELSTAR INSTRUMENTS, INC 110397 Annual Gas Feed Maintenance - WWTP4381.45 72590 01/05/2022 SPORT & CYCLE 222901 Rain Gear - General Services 195.28 72590 01/05/2022 SPORT & CYCLE 222961 Muck Boots - Utilities 113.91 72591 01/05/2022 STATEWIDE COLLECTION INC32280 October Collection Service 71.45 72587 01/05/2022 SECURITY LOCK & ALARM 202140832 Alarm Service - PD FY 21/22 75 72588 01/05/2022 SEITZ, MARK 123121 Planning Commission 12.14 30 72589 01/05/2022 SESAC 10532670 Annual Music License - Skating Rink 513 72586 01/05/2022 SEARS, JAMIE 122821 Refund Skate Party - Cancelled 90 72587 01/05/2022 SECURITY LOCK & ALARM 202140693 Alarm Service - Museum FY 21/22 70.5 72587 01/05/2022 SECURITY LOCK & ALARM 202140831 Alarm Services - Park Garage FY 21/22 75 72583 01/05/2022 RECOLOGY EEL RIVER 526964 Debris Disposal - PW Admin Office 14 72584 01/05/2022 REMOTE SATELLITE SYSTEMS115584 Satellite Phone Service - PD FY 21/22 54 72585 01/05/2022 RWS SERVICES 52209 Microphone - PD 57.51 72582 01/05/2022 RAY MORGAN COMPANY INC 3563356 Print Services/Maintenance FY 21/22 163.93 72582 01/05/2022 RAY MORGAN COMPANY INC 3563356 Print Services/Maintenance FY 21/22 163.93 72583 01/05/2022 RECOLOGY EEL RIVER 526941 Debris Disposal - PW Admin Office 44.8 72582 01/05/2022 RAY MORGAN COMPANY INC 3563356 Print Services/Maintenance FY 21/22 54.64 72582 01/05/2022 RAY MORGAN COMPANY INC 3563356 Print Services/Maintenance FY 21/22 54.64 72582 01/05/2022 RAY MORGAN COMPANY INC 3563356 Print Services/Maintenance FY 21/22 54.64 72581 01/05/2022 PITNEY BOWES 1019752801 Postage Machine Supplies 202.87 72582 01/05/2022 RAY MORGAN COMPANY INC 3563356 Print Services/Maintenance FY 21/22 491.82 72582 01/05/2022 RAY MORGAN COMPANY INC 3563356 Print Services/Maintenance FY 21/22 382.51 72580 01/05/2022 PACIFIC GAS & ELECTRIC CO 12210527 59188610527 1074.6 72580 01/05/2022 PACIFIC GAS & ELECTRIC CO 12212987 61444662987 67.6 72580 01/05/2022 PACIFIC GAS & ELECTRIC CO 12214490 91564484490 280.19 72579 01/05/2022 O'REILLY AUTOMOTIVE STORE488650 Credit Return - Parks/PD -21.7 72579 01/05/2022 O'REILLY AUTOMOTIVE STORE488650 Credit Return - Parks/PD -209.86 72579 01/05/2022 O'REILLY AUTOMOTIVE STORE488703 Vehicle Repair - Parks 71.6 72579 01/05/2022 O'REILLY AUTOMOTIVE STORE488639 Wiper Blades - Various Depts 42.35 72579 01/05/2022 O'REILLY AUTOMOTIVE STORE488639 Wiper Blades - Various Depts 42.35 72579 01/05/2022 O'REILLY AUTOMOTIVE STORE488646 Vehicle Repair - PD 52.75 72579 01/05/2022 O'REILLY AUTOMOTIVE STORE488639 Wiper Blades - Various Depts 42.35 72579 01/05/2022 O'REILLY AUTOMOTIVE STORE488639 Wiper Blades - Various Depts 42.35 72579 01/05/2022 O'REILLY AUTOMOTIVE STORE488639 Wiper Blades - Various Depts 42.35 72578 01/05/2022 NYLEX.NET 11349 RAM Upgrade - Building 52.07 72579 01/05/2022 O'REILLY AUTOMOTIVE STORE487522 Equipment Maintenance - Parks 211.56 72579 01/05/2022 O'REILLY AUTOMOTIVE STORE488401 Vehicle Repair - WWTP 15.22 72578 01/05/2022 NYLEX.NET 11305 Network Supporty FY 21/22 303.31 72578 01/05/2022 NYLEX.NET 11305 Network Supporty FY 21/22 303.31 72578 01/05/2022 NYLEX.NET 11305 Network Supporty FY 21/22 563.29 Expense Approval Report Payment Dates: 1/3/2022 - 1/5/2022 Payment Number Payment Date Vendor Name Payable Number Description (Item) 72578 01/05/2022 NYLEX.NET 11305 Network Supporty FY 21/22 43.33 Amount
72602 01/05/2022 WYCKOFF'S 17089 Building Maintenance - River Lodge 275.58 Grand Total: 65401.97
1/5/2022 3:05:22 PM Page 3 of 6
72602 01/05/2022 WYCKOFF'S 16955 Building Maintenance - River Lodge 44.18 72602 01/05/2022 WYCKOFF'S 16958 Supplies - WWTP 11.08
72602 01/05/2022 WYCKOFF'S 17051 Supplies - PD 39.11
72602 01/05/2022 WYCKOFF'S 16476 Credit Return - CH -21.68 72602 01/05/2022 WYCKOFF'S 16758 Supplies - WWTP 147.46 72602 01/05/2022 WYCKOFF'S 16947 Supplies - WWTP 37.73
72602 01/05/2022 WYCKOFF'S 15433 Supplies - WWTP 37.64
72602 01/05/2022 WYCKOFF'S 16127 Newburg Maintenance 65.09 72602 01/05/2022 WYCKOFF'S 16474 Bulding Maintenance - CH 21.68 72602 01/05/2022 WYCKOFF'S 14320 Supplies - Utilities 5.73 72602 01/05/2022 WYCKOFF'S 15249 Supplies - General Services 34.71 72602 01/05/2022 WYCKOFF'S 15433 Supplies - WWTP 100
72600 01/05/2022 VERIZON WIRELESS 9895959552 SCADA Messaging FY 21/22 5.18 72601 01/05/2022 WOODS PEST CONTROL 1144891 City Hall/PD Pest Services FY 21/22 42.5 72601 01/05/2022 WOODS PEST CONTROL 1144891 City Hall/PD Pest Services FY 21/22 42.5 72600 01/05/2022 VERIZON WIRELESS 9895622577 December Cellular Service 28.4 72600 01/05/2022 VERIZON WIRELESS 9895622577 December Cellular Service 139.43 72600 01/05/2022 VERIZON WIRELESS 9895622577 December Cellular Service 205.42 72600 01/05/2022 VERIZON WIRELESS 9895622577 December Cellular Service 570.15 72600 01/05/2022 VERIZON WIRELESS 9895622577 December Cellular Service 31.66 72600 01/05/2022 VERIZON WIRELESS 9895622577 December Cellular Service 50.98 72600 01/05/2022 VERIZON WIRELESS 9895622577 December Cellular Service 59.83 72600 01/05/2022 VERIZON WIRELESS 9895622577 December Cellular Service 117.18 72600 01/05/2022 VERIZON WIRELESS 9895622577 December Cellular Service 157.34 72600 01/05/2022 VERIZON WIRELESS 9895622577 December Cellular Service 93.27 72600 01/05/2022 VERIZON WIRELESS 9895622577 December Cellular Service 619.13 72600 01/05/2022 VERIZON WIRELESS 9895622577 December Cellular Service 39.32 72599 01/05/2022 VALLEY PACIFIC PETROLEUM SERVICES, INC CL 21-448292 December Fuel 1747.56 72599 01/05/2022 VALLEY PACIFIC PETROLEUM SERVICES, INC CL 21-448292 December Fuel 1081.52 72600 01/05/2022 VERIZON WIRELESS 9895622577 December Cellular Service 25.68 72599 01/05/2022 VALLEY PACIFIC PETROLEUM SERVICES, INC CL 21-448292 December Fuel 228.19 72599 01/05/2022 VALLEY PACIFIC PETROLEUM SERVICES, INC CL 21-448292 December Fuel 87.49 72599 01/05/2022 VALLEY PACIFIC PETROLEUM SERVICES, INC CL 21-448292 December Fuel 1945.2 72599 01/05/2022 VALLEY PACIFIC PETROLEUM SERVICES, INC CL 21-448292 December Fuel 155.21 72599 01/05/2022 VALLEY PACIFIC PETROLEUM SERVICES, INC CL 21-448292 December Fuel 210.81 72599 01/05/2022 VALLEY PACIFIC PETROLEUM SERVICES, INC CL 21-448292 December Fuel 467.98 Payment Number Payment Date Vendor Name Payable Number Description (Item) 72599 01/05/2022 VALLEY PACIFIC PETROLEUM SERVICES, INC CL 21-448292 December Fuel 1799.17 72599 01/05/2022 VALLEY PACIFIC PETROLEUM SERVICES, INC CL 21-448292 December Fuel 836.46 Expense Approval Report Payment Dates: 1/3/2022 - 1/5/2022 100-6205-1100 Cell Phones 25.68
100-6205-1500 Cell Phones 93.27
100-6205-2000 Cell Phones 619.13
100-6205-3200 Cell Phones 39.32
1/5/2022 3:05:22 PM Page 4 of 6
100-5775-4000 Network Support 346.64
100-5775-5400 Network Support 346.64
100-5775-5600 Network Support 43.33
100-6025-2000 Professional Services 250.5
100-6025-4100 Professional Services 90
100-6035-5400 Personnel Services 172
100-5740-2000 Building Repair and Maintenance 42.5
100-5740-4100 Building Repair and Maintenance 16.88
100-5740-5450 Building Repair and Maintenance 723.22
100-5741-5450 Newburg Park Maintenance 888.51
100-5775-1500 Network Support 996.59
100-5775-2000 Network Support 1629.89
100-5715-5450 Vehicle Repairs -95.91
100-5720-4100 Equipment Repair 42.35
100-5720-5450 Equipment Repair 211.56
100-5730-5450 Alarm System Maintenance 75
100-5730-5600 Alarm System Maintenance 70.5
100-5740-1500 Building Repair and Maintenance 42.5
100-5700-2000 Radio Equipment 57.51
100-5705-1500 Equipment Maintenance 834.67
100-5705-2000 Equipment Maintenance 516.16
100-5705-4000 Equipment Maintenance 54.64
100-5705-5450 Equipment Maintenance 159.24
100-5715-2000 Vehicle Repairs 224.04
100-5505-1500 Vehicle Fuel & Oil 63.85
100-5505-2000 Vehicle Fuel & Oil 6738.86
100-5505-2800 Vehicle Fuel & Oil 184
100-5505-4100 Vehicle Fuel & Oil 1799.17
100-5505-5450 Vehicle Fuel & Oil 836.46
100-5565-5450 Janitorial Supplies 84.21
100-5265-1200 Miscellaneous Benefits 20
100-5265-2000 Miscellaneous Benefits 180
100-5265-5400 Miscellaneous Benefits 60
100-5500-2000 Department Supplies 147.61
100-5500-4100 Department Supplies 285.36
100-5500-5450 Department Supplies 66.94
Grand Total: 65401.97
Account Summary
Account Number Account Name Payment Amount
100-1680 Distributed Office Supplies 202.87
100-1683 Distributed Utilities 280.19
100-2225 Special Events Liab INS 702.46
100-4310 Recreation Program Fees 90
100 - General Fund 22175.18
101 - Transaction and Use Tax Fund 186.87
120 - Development & Building Fund 313.86
160 - Riverlodge Fund 2152.45
189 - Measure Z Fund 467.98
280 - Gas Tax Fund 2541.44
500 - Water Fund 9147.37
550 - Wastewater Fund 27335.3
590 - TDA Transit Fund 1081.52
Expense Approval Report Payment Dates: 1/3/2022 - 1/5/2022 Report Summary
Fund Summary
Fund Payment Amount
550-5775-6700 Network Support 563.29
550-6025-6600 Professional Services 13238.32
550-6205-6700 Cell Phones 210.6
590-5505-5000 Vehicle Fuel & Oil 1081.52
Grand Total: 65401.97
1/5/2022 3:05:22 PM Page 5 of 6
550-5555-6600 Plant Chemicals 9320.17
550-5705-6700 Equipment Maintenance 163.93
550-5715-6600 Vehicle Repairs 15.22
550-5720-6500 Equipment Repair 42.35
550-5720-6600 Equipment Repair 69.45
550-5740-6700 Building Repair and Maintenance 88.05
500-7012-6000 Certification 90
500-7800-6300 Bad Debts 71.45
550-1310 Chemical Tank Deposits 625
550-5500-6600 Department Supplies 300.78
550-5500-6700 Department Supplies 950.58
550-5505-6600 Vehicle Fuel & Oil 1747.56
500-5705-6300 Equipment Maintenance 163.93
500-5715-6100 Vehicle Repairs 42.35
500-5730-6000 Alarm System Maintenance 84
500-5775-6300 Network Support 303.31
500-6025-6000 Professional Services 4381.45
500-6205-6300 Cell Phones 139.43
500-5500-6000 Department Supplies 577.51
500-5500-6100 Department Supplies 167.59
500-5500-6200 Department Supplies 950.58
500-5505-6000 Vehicle Fuel & Oil 87.49
500-5505-6100 Vehicle Fuel & Oil 1945.2
500-5525-6100 Asphalt 103.08
160-6505-5800 Utility - General & Electric 1074.6
189-5505-2000 Vehicle Fuel & Oil 467.98
280-5500-4200 Department Supplies 129.96
280-5505-4200 Vehicle Fuel & Oil 228.19
280-5722-4200 Retroflective Sign Compliance 2183.29
500-5265-6100 Miscellaneous Benefits 40
160-5565-5800 Janitorial Supplies 26.8
160-5705-5800 Equipment Maintenance 54.64
160-5740-5800 Building Repair and Maintenance 319.76
160-5775-5800 Network Support 303.31
160-6035-5800 Personnel Services 43.75
160-6205-5800 Cell Phones 28.4
101-6205-2000 Cell Phones 31.66
120-5500-3000 Department Supplies 52.07
120-5505-3000 Vehicle Fuel & Oil 210.81
120-6205-3000 Cell Phones 50.98
160-5539-5800 Kitchen Supplies 66.16
160-5547-5800 User Group Linen 235.03
100-7221-5400 School Recreation Program 9.12
100-7230-5400 Skating/Pavilion 513
100-7400-2800 Miranda's Rescue 160
100-7455-2800 Veterinary Expenses 112.62
100-7600-3200 Planning Commission 150
101-5505-2000 Vehicle Fuel & Oil 155.21
Account Summary
Account Number Account Name Payment Amount
100-6205-4000 Cell Phones 59.83
100-6205-4100 Cell Phones 117.18
100-6205-5450 Cell Phones 157.34
100-6210-2000 Internet Service 570.15
100-6505-4000 Utility - General & Electric 67.6
Expense Approval Report Payment Dates: 1/3/2022 - 1/5/2022 Expense Approval Report Payment Dates: 1/3/2022 - 1/5/2022 Project Account Summary
Project Account Key Payment Amount
**None** 65401.97
Grand Total: 65401.97
1/5/2022 3:05:22 PM Page 6 of 6
Amount
72615 01/13/2022 ECOLAB 6265693420 Dishmachine Rental - River Lodge FY 21/22117.45 1/13/2022 10:54:35 AM Page 1 of 7
72613 01/13/2022 CRYSTAL SPRINGS BOTTLED WJAN22PW Water Cooler Rental - Public Works FY 21/22 10 72613 01/13/2022 CRYSTAL SPRINGS BOTTLED WJAN22WW Water Cooler Rental - WWTP FY 21/22 14 72614 01/13/2022 ECO MEDICAL 9929 Medical Waste Disposal 55.85 72613 01/13/2022 CRYSTAL SPRINGS BOTTLED W36467 Water Delivery - Public Works 9 72613 01/13/2022 CRYSTAL SPRINGS BOTTLED WJAN22PO Water Cooler Rental - Parks FY 21/22 14 72613 01/13/2022 CRYSTAL SPRINGS BOTTLED WJAN22PW Water Cooler Rental - Public Works FY 21/22 10 72612 01/13/2022 CLYDE'S TOWING, INC 22649 Towing Service - PD 350 72612 01/13/2022 CLYDE'S TOWING, INC 22650 Towing Service - PD 350 72613 01/13/2022 CRYSTAL SPRINGS BOTTLED W36288 Water Delivery - Parks 9 72611 01/13/2022 CASCADE DRILLING 12248436 Retention - Well 5 Replacement -7925.33 72611 01/13/2022 CASCADE DRILLING 12248436 Well 5 Replacement 7925.33 72611 01/13/2022 CASCADE DRILLING 12248436 City Hall Pest Service FY 21/22 150581.17 72607 01/13/2022 AT&T 9011 17582142 9391061228 83.08
72609 01/13/2022 AUGUST, REBECCA 010422 Refund Special Events Insurance 117.77 72610 01/13/2022 BAGNELL, SETH 122921 Per Diem 1.18-1.19 (Water Dist Test) 64 72607 01/13/2022 AT&T 9011 17575224 9391062012 40.44
72607 01/13/2022 AT&T 9011 17582141 9391061226 166.16
72607 01/13/2022 AT&T 9011 17582142 9391061228 83.08
72607 01/13/2022 AT&T 9011 17575222 9391062010 71.95
72607 01/13/2022 AT&T 9011 17575222 9391062010 133.61
72607 01/13/2022 AT&T 9011 17575223 9391062011 32.8
72607 01/13/2022 AT&T 9011 17575196 9391061253 16.37
72607 01/13/2022 AT&T 9011 17575221 9391062009 80.26
72607 01/13/2022 AT&T 9011 17575221 9391062009 149.05
72607 01/13/2022 AT&T 9011 17575194 9391061251 100.33
72607 01/13/2022 AT&T 9011 17575195 9391061252 232.47
72607 01/13/2022 AT&T 9011 17575196 9391061253 81.9
72607 01/13/2022 AT&T 9011 17575189 9391061221 22.91
72607 01/13/2022 AT&T 9011 17575192 9391061249 35.42
72607 01/13/2022 AT&T 9011 17575193 9391061250 15.63
72607 01/13/2022 AT&T 9011 17575187 9391061219 22.06
72607 01/13/2022 AT&T 9011 17575187 9391061219 22.07
72607 01/13/2022 AT&T 9011 17575188 9391061220 44.13
72607 01/13/2022 AT&T 9011 17575183 9391061214 22.91
72607 01/13/2022 AT&T 9011 17575185 9391061217 22.91
72607 01/13/2022 AT&T 9011 17575186 9391061218 65.37
72607 01/13/2022 AT&T 9011 17575178 9391061209 150.29
72607 01/13/2022 AT&T 9011 17575181 9391061212 22.91
72607 01/13/2022 AT&T 9011 17575182 9391061213 233.22
72607 01/13/2022 AT&T 9011 17554689 9391062358 70.16
72607 01/13/2022 AT&T 9011 17556749 9391069537 1006.2
72607 01/13/2022 AT&T 9011 17575177 9391061208 22.91
72607 01/13/2022 AT&T 9011 17554426 9391061237 106.63
72607 01/13/2022 AT&T 9011 17554427 9391061238 166.16
72607 01/13/2022 AT&T 9011 17554430 9391061243 157.72
72605 01/13/2022 ACCURATE DRUG TESTING SERVICES 3970 Crenshaw DMV Physical 90 72606 01/13/2022 ASAP LOCK & KEY 21618 Key Copies - Parks 57.51 72607 01/13/2022 AT&T 9011 17554426 9391061237 57.41
72604 01/13/2022 ACCESS HUMBOLDT 1777 Annual Franchise Fees FY 21/22 1057.5 72604 01/13/2022 ACCESS HUMBOLDT 1786 Televised City Council Meetings FY 21/22205.45 72604 01/13/2022 ACCESS HUMBOLDT 1787 Televised Planning Comm Meetings FY 21/2298.35 Expense Approval Report
CITY OF FORTUNA By (None)
Payment Dates 1/13/2022 - 1/13/2022
Payment Number Payment Date Vendor Name Payable Number Description (Item) 72603 01/13/2022 POSTMASTER 011322 UB Reminder Notice Postage 127.24 72603 01/13/2022 POSTMASTER 011322 UB Reminder Notice Postage 127.23 Amount
72629 01/13/2022 MAD RIVER COMMUNITY HOSPITAL A0082656 Watson Pre-employment Physical 14.88 72629 01/13/2022 MAD RIVER COMMUNITY HOSPITAL A0082656 Watson Pre-employment Physical 22.31 1/13/2022 10:54:35 AM Page 2 of 7
72629 01/13/2022 MAD RIVER COMMUNITY HOSPITAL A0082656 Watson Pre-employment Physical 29.75 72629 01/13/2022 MAD RIVER COMMUNITY HOSPITAL A0082656 Watson Pre-employment Physical 14.88 72629 01/13/2022 MAD RIVER COMMUNITY HOSPITAL A0082656 Watson Pre-employment Physical 1.49 72629 01/13/2022 MAD RIVER COMMUNITY HOSPITAL A0082508 Watson Pre-employment Physical 6.56 72629 01/13/2022 MAD RIVER COMMUNITY HOSPITAL A0082508 Watson Pre-employment Physical 2.18 72629 01/13/2022 MAD RIVER COMMUNITY HOSPITAL A0082656 Watson Pre-employment Physical 35.7 72629 01/13/2022 MAD RIVER COMMUNITY HOSPITAL A0082508 Watson Pre-employment Physical 0.44 72629 01/13/2022 MAD RIVER COMMUNITY HOSPITAL A0082508 Watson Pre-employment Physical 4.38 72629 01/13/2022 MAD RIVER COMMUNITY HOSPITAL A0082508 Watson Pre-employment Physical 6.56 72629 01/13/2022 MAD RIVER COMMUNITY HOSPITAL A0082508 Watson Pre-employment Physical 10.5 72629 01/13/2022 MAD RIVER COMMUNITY HOSPITAL A0082508 Watson Pre-employment Physical 8.75 72629 01/13/2022 MAD RIVER COMMUNITY HOSPITAL A0082508 Watson Pre-employment Physical 4.38 72629 01/13/2022 MAD RIVER COMMUNITY HOSPITAL 10536207 Watson Pre-employment Physical 34.89 72629 01/13/2022 MAD RIVER COMMUNITY HOSPITAL 10536207 Watson Pre-employment Physical 34.89 72629 01/13/2022 MAD RIVER COMMUNITY HOSPITAL 10536207 Watson Pre-employment Physical 11.64 72629 01/13/2022 MAD RIVER COMMUNITY HOSPITAL 10536207 Watson Pre-employment Physical 23.26 72629 01/13/2022 MAD RIVER COMMUNITY HOSPITAL 10536207 Watson Pre-employment Physical 2.33 72629 01/13/2022 MAD RIVER COMMUNITY HOSPITAL 10536207 Watson Pre-employment Physical 23.26 72628 01/13/2022 HUMMEL TIRE & WHEEL 261128 Tire Sensor - General Services 95.43 72629 01/13/2022 MAD RIVER COMMUNITY HOSPITAL 10536207 Watson Pre-employment Physical 55.83 72629 01/13/2022 MAD RIVER COMMUNITY HOSPITAL 10536207 Watson Pre-employment Physical 46.52 72626 01/13/2022 HUMBOLDT TERMITE & PEST C444147 Pest Services - WWTP FY 21/22 56 72627 01/13/2022 HUMBOLDT VETERINARY MEDICAL GRP 376808 Vet Services 25 72628 01/13/2022 HUMMEL TIRE & WHEEL 261117 Tires - WWTP 236.55 72623 01/13/2022 HEALTHSPORT 010122 January Gym Memberships 20 72624 01/13/2022 HORIZON BUSINESS PRODUCTS 244053 Supplies - Museum 37.29 72625 01/13/2022 HUGH, TONY 010422 Park Deposit Refund 250 72623 01/13/2022 HEALTHSPORT 010122 January Gym Memberships 40 72623 01/13/2022 HEALTHSPORT 010122 January Gym Memberships 20 72623 01/13/2022 HEALTHSPORT 010122 January Gym Memberships 20 72623 01/13/2022 HEALTHSPORT 010122 January Gym Memberships 20 72623 01/13/2022 HEALTHSPORT 010122 January Gym Memberships 20 72623 01/13/2022 HEALTHSPORT 010122 January Gym Memberships 20 72621 01/13/2022 FRASCO PROFILES 2021110124 Pre-employment Background Service 52.3 72621 01/13/2022 FRASCO PROFILES 2021110124 Pre-employment Background Service 52.3 72622 01/13/2022 GROCERY OUTLET 40722722612252 Catering Supplies - River Lodge 62.16 72621 01/13/2022 FRASCO PROFILES 2021110124 Pre-employment Background Service 52.3 72621 01/13/2022 FRASCO PROFILES 2021110124 Pre-employment Background Service 6.54 72621 01/13/2022 FRASCO PROFILES 2021110124 Pre-employment Background Service 6.54 72621 01/13/2022 FRASCO PROFILES 2021110124 Pre-employment Background Service 130.75 72621 01/13/2022 FRASCO PROFILES 2021110124 Pre-employment Background Service 13.07 72621 01/13/2022 FRASCO PROFILES 2021110124 Pre-employment Background Service 52.3 72621 01/13/2022 FRASCO PROFILES 2021110124 Pre-employment Background Service 26.15 72621 01/13/2022 FRASCO PROFILES 2021110124 Pre-employment Background Service 66.75 72621 01/13/2022 FRASCO PROFILES 2021110124 Pre-employment Background Service 83.5 72620 01/13/2022 FORTUNA ACE HARDWARE 338207 Building Maintenance - River Lodge 22.07 72620 01/13/2022 FORTUNA ACE HARDWARE 338216 Supplies - River Lodge 22.4 72620 01/13/2022 FORTUNA ACE HARDWARE 338356 Supplies - PD 121.5 72619 01/13/2022 FARM SHOP, THE 86579 Equipment Maintenance - WWTP 144.39 72620 01/13/2022 FORTUNA ACE HARDWARE 338165 Supplies - Utilities 13.01 72620 01/13/2022 FORTUNA ACE HARDWARE 338199 Supplies - Parks 54.41 72618 01/13/2022 EUREKA OXYGEN CO DM00831009 Cylinder Rental/Annual Lease FY 21/22 30.58 72618 01/13/2022 EUREKA OXYGEN CO DM00831009 Cylinder Rental/Annual Lease FY 21/22 30.58 72618 01/13/2022 EUREKA OXYGEN CO DM00831009 Cylinder Rental/Annual Lease FY 21/22 30.58 72617 01/13/2022 EUREKA BROADCASTING INC21120369 Advertising - PD 125 72618 01/13/2022 EUREKA OXYGEN CO 480414 Annual Kitchen Safety Service - River Lodge1598.9 72618 01/13/2022 EUREKA OXYGEN CO DM00831009 Cylinder Rental/Annual Lease FY 21/22 30.58 Expense Approval Report Payment Dates: 1/13/2022 - 1/13/2022 Payment Number Payment Date Vendor Name Payable Number Description (Item) 72616 01/13/2022 ENGINEERED FIRE SYSTEMS, INC 18150 Fire Plan Review 450 Amount
72648 01/13/2022 SUDDENLINK JAN22PO Internet Service - Parks FY 21/22 236.37 1/13/2022 10:54:35 AM Page 3 of 7
72648 01/13/2022 SUDDENLINK JAN22CH Internet Service - PD/City Hall FY 21/22 58.36 72648 01/13/2022 SUDDENLINK JAN22CH Internet Service - PD/City Hall FY 21/22 58.36 72648 01/13/2022 SUDDENLINK JAN22CH Internet Service - PD/City Hall FY 21/22 58.36 72647 01/13/2022 STIPEK, MARCIA 010422 Park Deposit/Rental Fee Refund - Covid Cancel 500 72647 01/13/2022 STIPEK, MARCIA 010422 Park Deposit/Rental Fee Refund - Covid Cancel 250 72648 01/13/2022 SUDDENLINK JAN22CH Internet Service - PD/City Hall FY 21/22 58.37 72645 01/13/2022 SEQUOIA GAS STATION 75515 Fuel - General Services 40.69 72645 01/13/2022 SEQUOIA GAS STATION 75539 Equipment Fuel 24.55 72646 01/13/2022 SHERLOCK RECORDS MANAGEMENT 3440 Finance Record Storage FY 21/22 50 72642 01/13/2022 R.J. RICCIARDI, INC CPAs 12857 Auditor Fees FY 21/22 199.5 72643 01/13/2022 RECOLOGY EEL RIVER 527966 Debris Disposal 14 72644 01/13/2022 SECURITY LOCK & ALARM 210003713 Alarm Service Call - Parks 98.68 72641 01/13/2022 PACIFIC GAS & ELECTRIC CO12219729 17524449729 205.4 72642 01/13/2022 R.J. RICCIARDI, INC CPAs 12857 Auditor Fees FY 21/22 598.5 72642 01/13/2022 R.J. RICCIARDI, INC CPAs 12857 Auditor Fees FY 21/22 199.5 72641 01/13/2022 PACIFIC GAS & ELECTRIC CO12218568 41487528568 654.96 72641 01/13/2022 PACIFIC GAS & ELECTRIC CO12218897 65641318897 15.2 72641 01/13/2022 PACIFIC GAS & ELECTRIC CO12219662 43566719662 108.73 72641 01/13/2022 PACIFIC GAS & ELECTRIC CO12216009 33454186009 15.2 72641 01/13/2022 PACIFIC GAS & ELECTRIC CO12216357 27889626357 17444.14 72641 01/13/2022 PACIFIC GAS & ELECTRIC CO12218481 42737528481 18.48 72641 01/13/2022 PACIFIC GAS & ELECTRIC CO12214197 34609744197 594.33 72641 01/13/2022 PACIFIC GAS & ELECTRIC CO12214560 74193064560 200.41 72641 01/13/2022 PACIFIC GAS & ELECTRIC CO12215284 40654195284 434.83 72641 01/13/2022 PACIFIC GAS & ELECTRIC CO12212716 23664592716 1.99 72641 01/13/2022 PACIFIC GAS & ELECTRIC CO12213322 79545763322 77.62 72641 01/13/2022 PACIFIC GAS & ELECTRIC CO12213881 58771943881 1365.18 72639 01/13/2022 O'REILLY AUTOMOTIVE STORE489623 Vehicle Repair - General Services 29.82 72640 01/13/2022 OWEN EQUIPMENT SALES 54880 Equipment Maintenance - Streets 253.79 72641 01/13/2022 PACIFIC GAS & ELECTRIC CO12211921 41070861921 443.93 72639 01/13/2022 O'REILLY AUTOMOTIVE STORE488808 Jump Starter - Shop 119.34 72639 01/13/2022 O'REILLY AUTOMOTIVE STORE489552 Vehicle Repair - PD 160.85 72639 01/13/2022 O'REILLY AUTOMOTIVE STORE489553 Vehicle Repair - Parks 77.71 72639 01/13/2022 O'REILLY AUTOMOTIVE STORE488808 Jump Starter - Shop 119.35 72639 01/13/2022 O'REILLY AUTOMOTIVE STORE488808 Jump Starter - Shop 119.35 72639 01/13/2022 O'REILLY AUTOMOTIVE STORE488808 Jump Starter - Shop 119.35 72638 01/13/2022 NORMAN'S DRY CLEANERS 68745 River Lodge Linen Service 20 72639 01/13/2022 O'REILLY AUTOMOTIVE STORE488429 Vehicle Repair - WWTP 353.42 72639 01/13/2022 O'REILLY AUTOMOTIVE STORE488808 Jump Starter - Shop 119.35 72638 01/13/2022 NORMAN'S DRY CLEANERS 68691 River Lodge Linen Service 12.15 72638 01/13/2022 NORMAN'S DRY CLEANERS 68691 River Lodge Linen Service 4.8 72638 01/13/2022 NORMAN'S DRY CLEANERS 68745 River Lodge Linen Service 3.08 72636 01/13/2022 NAPA AUTO PARTS FORTUNA4104 Credit Return - Utilities -16.99 72636 01/13/2022 NAPA AUTO PARTS FORTUNA4614 Snap Ring Pliers - Utilities 36.88 72637 01/13/2022 NOR CAL GLOVES 545911 Latex Gloves - WWTP 192.77 72634 01/13/2022 MISSION LINEN INDUS SERV 516245304 Wastewater Linen Service 70.42 72635 01/13/2022 MITCHELL, BRISSO, DELANEY49254 Legal Services FY 21/22 2565 72635 01/13/2022 MITCHELL, BRISSO, DELANEY49262 Legal Services FY 21/22 380.5 72634 01/13/2022 MISSION LINEN INDUS SERV 516234628 Janitorial Supplies - Parks 455.7 72634 01/13/2022 MISSION LINEN INDUS SERV 516245303 Corp Yard Linen Service 75.78 72634 01/13/2022 MISSION LINEN INDUS SERV 516245303 Corp Yard Linen Service 65.37 72631 01/13/2022 MATIAS, JORGE 010422 Park Deposit/Rental/Skate Refund - Covid Cancel 270 72632 01/13/2022 MCQUILLAN, CHRISTOPHER R.011022 Criminal Interdiction Training Contract - PD13500 72633 01/13/2022 MIRANDA'S RESCUE JAN22 Animal Rescue Services FY 21/22 500 72630 01/13/2022 MARTIN, CIERRA 010422 Skate Party Refund - Covid Cancellation 90 72631 01/13/2022 MATIAS, JORGE 010422 Park Deposit/Rental/Skate Refund - Covid Cancel 250 72631 01/13/2022 MATIAS, JORGE 010422 Park Deposit/Rental/Skate Refund - Covid Cancel 250 Payment Number Payment Date Vendor Name Payable Number Description (Item) 72629 01/13/2022 MAD RIVER COMMUNITY HOSPITAL A0082656 Watson Pre-employment Physical 22.31 72629 01/13/2022 MAD RIVER COMMUNITY HOSPITAL A0082656 Watson Pre-employment Physical 7.43 Expense Approval Report Payment Dates: 1/13/2022 - 1/13/2022 Amount
Grand Total: 225817.22
1/13/2022 10:54:35 AM Page 4 of 7
72657 01/13/2022 WHITE, SHERRIE 010422 Park Deposit/Rental Fee Refund - Covid Cancel 250 72657 01/13/2022 WHITE, SHERRIE 010422 Park Deposit/Rental Fee Refund - Covid Cancel 200 72658 01/13/2022 WILDWOOD SAW 34450 Equipment Maintenance - Parks 115.6 72654 01/13/2022 USA BLUEBOOK 824057 Supplies - WWTP 125 72655 01/13/2022 VALLEY LUMBER & MILLWORK48285 Redwood - Bulb Sidewalk Benches 1691.28 72656 01/13/2022 WARDELL, ELIZABETH 010722 Monday Club Deposit Refund - Covid Cancel 160 72653 01/13/2022 US BANK 6371368 Wastewater Revenue Bond Admin Fee 1650 72653 01/13/2022 US BANK 6371489 Water Revenue Bond Admin Fee 1650 72654 01/13/2022 USA BLUEBOOK 824057 Supplies - WWTP 45.46 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 137 72652 01/13/2022 UNITED ROTARY BRUSH CORPCI278017 Sweeper Brooms -131.49 72652 01/13/2022 UNITED ROTARY BRUSH CORPCI278017 Sweeper Brooms 1678.38 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 145.39 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 179 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 401.78 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 150.79 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 30.56 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 68.37 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 28.81 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 15.67 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 36.16 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 14.99 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 615.5 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 58.07 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 217.45 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 52.76 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 142.55 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 51.86 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 122.91 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 508.56 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 38.44 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 158.49 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 74.9 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 20 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 1450 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 1062.05 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 14.99 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 72.7 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 229.68 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 207.65 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 543.69 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 182.15 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 40.38 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 73.13 72651 01/13/2022 U.S. BANK 122221 December Cal Card Expenses 888.51 72649 01/13/2022 THOMSON REUTERS - WEST 845693614 Legal Book Subscription - PD 374.33 72650 01/13/2022 TYLER TECHNOLOGIES INC 25-362766 Online Payment Fees - FY 21/22 2039.37 72650 01/13/2022 TYLER TECHNOLOGIES INC 25-362766 Online Payment Fees - FY 21/22 2039.38 Expense Approval Report Payment Dates: 1/13/2022 - 1/13/2022 Payment Number Payment Date Vendor Name Payable Number Description (Item) 72648 01/13/2022 SUDDENLINK JAN22RL Internet Service - River Lodge FY 21/22 103.45 100-6200-2000 Telephone 1676.45
1/13/2022 10:54:35 AM Page 5 of 7
100-6035-1200 Personnel Services 26.15
100-6035-2000 Personnel Services 102.03
100-6035-4100 Personnel Services 151.77
100-6035-5400 Personnel Services 20
100-6035-5450 Personnel Services 42.52
100-6036-1400 Franchise Fees 1057.5
100-5730-5450 Alarm System Maintenance 98.68
100-5900-4100 Tools & Small Equipment 229.68
100-6000-1400 Audit Fees 598.5
100-6020-1300 Legal Services 2945.5
100-6025-1200 Professional Services 50
100-6025-2000 Professional Services 125
100-5710-2000 Software Maintenance 14.99
100-5715-2000 Vehicle Repairs 980.2
100-5715-4100 Vehicle Repairs 125.25
100-5715-5450 Vehicle Repairs 197.06
100-5720-4100 Equipment Repair 119.35
100-5720-5450 Equipment Repair 188.3
100-5500-4100 Department Supplies 2005.29
100-5500-5400 Department Supplies 543.69
100-5500-5450 Department Supplies 317.07
100-5505-4100 Vehicle Fuel & Oil 40.69
100-5505-5450 Vehicle Fuel & Oil 24.55
100-5565-5450 Janitorial Supplies 455.7
100-5265-4000 Miscellaneous Benefits 20
100-5265-5400 Miscellaneous Benefits 20
100-5500-1150 Department Supplies 40.38
100-5500-1500 Department Supplies 73.13
100-5500-2000 Department Supplies 1010.01
100-5500-4000 Department Supplies 10
100-4300 Park Use Fee 700
100-4310 Recreation Program Fees 360
100-5265-1100 Miscellaneous Benefits 20
100-5265-1150 Miscellaneous Benefits 20
100-5265-1200 Miscellaneous Benefits 20
100-5265-2000 Miscellaneous Benefits 40
Account Summary
Account Number Account Name Payment Amount
100-1683 Distributed Utilities 594.33
100-1684 Distributed Telephone 457.27
100-2220 Refundable Park Deposits 1250
100-2225 Special Events Liab INS 117.77
100-2460 Sales Tax Payable -131.49
165 - Museum Exhibit Fund 37.29
180 - Asset Seizure Fund 13500
210 - Solid Waste Fund 69.85
280 - Gas Tax Fund 2539.61
500 - Water Fund 4796.63
510 - Water Capital Fund 150581.17
550 - Wastewater Fund 23767.17
590 - TDA Transit Fund 43.32
Grand Total: 225817.22
Expense Approval Report Payment Dates: 1/13/2022 - 1/13/2022 Report Summary
Fund Summary
Fund Payment Amount
100 - General Fund 24610.12
120 - Development & Building Fund 1106.13
160 - Riverlodge Fund 4765.93
500-5500-6100 Department Supplies 145.84
500-5500-6200 Department Supplies 127.24
1/13/2022 10:54:35 AM Page 6 of 7
210-5752-5300 Illegal Dumping 14
280-5720-4200 Equipment Repair 1932.17
280-5745-4200 Vandalism Repair 401.78
280-6035-4200 Personnel Services 173.27
280-6505-4200 Utility - General & Electric 32.39
500-5500-6000 Department Supplies 45.46
160-6200-5800 Telephone 455.06
160-6505-5800 Utility - General & Electric 1468.63
160-7000-5800 Travel, Conferences & Training 179
165-5500-5610 Department Supplies 37.29
180-6025-2000 Professional Services 13500
210-5735-5300 Janitorial Services - HHW 55.85
160-5705-5800 Equipment Maintenance 1598.9
160-5706-5800 Equipment Lease 117.45
160-5720-5800 Equipment Repair 145.39
160-5740-5800 Building Repair and Maintenance 22.07
160-6035-5800 Personnel Services 83.5
160-6200-5700 Telephone 22.91
160-5539-5800 Kitchen Supplies 28.81
160-5540-5800 Catering - Food 77.83
160-5546-5800 Catering - Other 36.16
160-5547-5800 User Group Linen 15.23
160-5565-5800 Janitorial Supplies 206.15
160-5572-5800 Craft Faire 68.37
120-5500-3000 Department Supplies 615.5
120-6005-3000 Engineering Services 450
120-6035-3000 Personnel Services 4.26
120-6200-3000 Telephone 16.37
160-2221 Monday Club Deposits 160
160-5500-5800 Department Supplies 80.47
100-7455-2000 Veterinary Expenses 25
100-7612-1100 Contingency 52.76
100-7612-2000 Contingency 142.55
100-7616-1000 Televised Meetings 220.44
100-7616-3200 Televised Meetings 98.35
120-5265-3000 Miscellaneous Benefits 20
100-7015-5600 Dues & Subscriptions 74.9
100-7220-5400 Summer Fun 51.86
100-7221-5400 School Recreation Program 122.91
100-7222-5400 Kiddie Kamp Program 508.56
100-7230-5400 Skating/Pavilion 217.45
100-7400-2800 Miranda's Rescue 500
100-6505-5500 Utility - General & Electric 200.41
100-6505-5600 Utility - General & Electric 434.83
100-7000-2000 Travel, Conferences & Training 1062.05
100-7015-1100 Dues & Subscriptions 38.44
100-7015-1150 Dues & Subscriptions 158.49
100-7015-2000 Dues & Subscriptions 374.33
100-6210-2000 Internet Service 58.36
100-6210-5450 Internet Service 236.37
100-6315-1400 Employee Recognition 1450
100-6505-2800 Utility - General & Electric 205.4
100-6505-5400 Utility - General & Electric 443.93
100-6505-5450 Utility - General & Electric 673.44
Expense Approval Report Payment Dates: 1/13/2022 - 1/13/2022 Account Summary
Account Number Account Name Payment Amount
100-6200-5400 Telephone 443.6
100-6210-1500 Internet Service 58.37
Grand Total: 225817.22
Project Account Summary
Project Account Key Payment Amount
**None** 225817.22
Grand Total: 225817.22
1/13/2022 10:54:35 AM Page 7 of 7
550-6060-6700 Bank Fees 2039.38
550-6200-6500 Telephone 351.72
550-6210-6700 Internet Service 58.36
550-6505-6600 Utility - General & Electric 17630.49
590-6035-5000 Personnel Services 21.25
590-6200-5000 Telephone 22.07
550-6000-6700 Audit Fees 199.5
550-6035-6500 Personnel Services 70.3
550-6035-6600 Personnel Services 6.54
550-6035-6700 Personnel Services 104.6
550-6045-6600 Laboratory Services 137
550-6055-8200 Trustee Fees 1650
550-5500-6600 Department Supplies 437.77
550-5500-6700 Department Supplies 141.23
550-5715-6600 Vehicle Repairs 353.42
550-5720-6500 Equipment Repair 119.34
550-5720-6600 Equipment Repair 380.94
550-5740-6700 Building Repair and Maintenance 56
500-6200-6100 Telephone 93.07
500-6210-6300 Internet Service 58.36
500-7000-6100 Travel, Conferences & Training 64
510-2030 Retention Payable -7925.33
510-6015-9066 General Contracting 158506.5
550-5500-6500 Department Supplies 30.58
500-6000-6300 Audit Fees 199.5
500-6025-6100 Professional Services 90
500-6035-6100 Personnel Services 76.83
500-6035-6300 Personnel Services 104.6
500-6055-8200 Trustee Fees 1650
500-6060-6300 Bank Fees 2039.37
Expense Approval Report Payment Dates: 1/13/2022 - 1/13/2022 Account Summary
Account Number Account Name Payment Amount
500-5715-6100 Vehicle Repairs 102.36
Consent Agenda Item 4j

Page 1 of 1 ends

STAFF REPORT
City Council Consent Calendar Agenda Item
DATE: January 18, 2022
TO: Honorable Mayor and Council Members
FROM: Brendan Byrd, City Engineer
THROUGH: Merritt Perry, City Manager
SUBJECT: Approval of Professional Services Contract Task Order for the National Pollutant Discharge Elimination System Compliance Project (Capital Improvement Project 0171)
STAFF RECOMMENDATION:

Review staff report for approval of a professional services task order for the National Pollutant Discharge Elimination System (NPDES) Compliance Project (CIP# 0171).

EXECUTIVE SUMMARY:

The City has an on call contract with GHD Inc. for various professional services, including wastewater design. Staff is requesting the use of this on call contract to perform an engineering analysis required to support the NPDES Compliance Project (CIP 0171). This analysis is being required by the Regional Water Quality Control Board in order to obtain a permit for the proposed effluent reuse location. A copy of the task order and scope can be found in Attachment A.

FINANCIAL IMPACT:

This project is being funded with Wastewater Capital Reserves (Fund 560). This project is budgeted in the FY 2021/2022 Capital Improvement Program. The overall project is budgeted at $2,000,000 for engineering analysis and design.

The total proposed fee by GHD for this effort is $118,200, which will be the task order not to exceed amount. This additional effort during this fiscal year will not impact the overall budgeted amount for this project.

RECOMMENDED COUNCIL ACTION:

Receive Staff Report. Consent Agenda vote.

ATTACHMENTS:
 Attachment A – Task Order 8 – GHD on call scope of services 1 In accordance with Professional Services Agreement
City of Fortuna and GHD Inc. , dated 1/28/2021
the City of Fortuna hereby requests and authorizes the service to be performed on the project described below:

Project: NPDES Compliance Project: Land Disposal Contaminate Transport Analysis Specific Work Requested:

Perform a transient groundwater contaminant transport analysis to support the City's new summertime discharge location for CIP 0171. See attached scope for details. $118,200
Date:

Date:

Task Order Number:
contract, with the
Consultant Signature:

Authorized Signature:

Professional Services Task Order
Not to Exceed Amount:

This document is in draft form. The contents, including any opinions, conclusions or recommendations contained in, or which may be implied from, this draft document must not be relied upon. GHD reserves the right, at any time, without notice, to modify or retract any part or all of the draft document. To the maximum extent permitted by law, GHD disclaims any responsibility or liability arising from or in connection with this draft document.

The Power of Commitment
GHD
718 Third Street,
Eureka, California 95501
United States
www.ghd.com
Our ref: 12559007
December 17, 2021
Brendan Byrd
City of Fortuna
621 11th Street
Fortuna
California, 95540
Scope of Services for Wastewater Land Disposal Groundwater Contaminate Transport Analysis Dear Mr. Byrd
The City of Fortuna has a compliance schedule in its North Coast Regional Water Quality Control Board (Regional Board) waste discharge permit (WDR) R1-2017-0005 and Time Schedule Order (TSO) R1-2017- 0026, which require that the City prepare a number of technical reports to address disposal and treatment issues.

The City is pursuing winter discharge to Strongs Creek as currently permitted, and summertime land application of treated effluent when discharge to surface water is not permitted. Under previous scopes, GHD helped identify candidate land application sites and completed preliminary investigations including monitoring wells, test pits, permeability testing, and preliminary groundwater analysis. The City installed seven groundwater monitoring wells that were logged by GHD staff. The City has periodically measured groundwater elevations and has completed limited water quality testing. A Seasonal Land Disposal Site Evaluation was completed and provided to the Regional Board in December 2019. In the summer of 2021, the Regional Board provided comments, and requested additional analysis to confirm the proposed summertime effluent percolation will not degrade the groundwater. The next phase of work includes collection of additional water quality data, analysis of results, and updates to the Seasonal Land Disposal Site Evaluation Report.

GHD will provide assistance to the City in completing an update to the Seasonal Land Disposal Site Evaluation which will require a detailed assessment of transport of wastewater parameters. Nine constituents of concern were identified during a preliminary assessment and refined based on discussions with the Regional Board.

Justin McSmith, from the North Coast Regional Board has stated that the City should investigate “any constituent the City has detected in your effluent which is above background for the aquifer and/or more than half of the groundwater Water Quality Objective (WQO) as a starting point.” GHD has used this as the basis for determining which constituents should be evaluated. These parameters include the following:
– Ammonia Nitrogen, Total
– Nitrite Nitrogen, Total
– Nitrate Nitrogen, Total
– Chloride
– Conductivity1
12559007 | Scope of Services for Wastewater Land Disposal Groundwater Contaminate Transport Analysis 2 – Sodium
– Total Dissolved Solids1
– Total Coliform1
– Turbidity1
A preliminary approach implemented by GHD used analytical applications of Darcy’s law, which indicated that the effluent discharge may negatively affect water quality for several constituents. From the previous analysis GHD understands that a more detailed transient model is required to fully represent the groundwater conditions that would be present with the seasonal disposal of treated wastewater effluent.

In November 2021 the Humboldt County Groundwater Sustainability Agency (GSA) published a first draft of the Eel River Valley Basin Groundwater Sustainability Plan (GSP) that included the development of an integrated groundwater surface water model (the Model). The Model was based on a detailed hydrogeologic conceptual model (HCM) of the Eel River Valley Basin (ERVB) that characterized the geologic setting, soil characteristics, principal aquifers and aquitards, general water quality, and surface water bodies significant to the basin. In other words, the HCM provides a summary of the hydrology, geology, and hydrogeology of the ERVB and organizes it in a framework to understand the general hydrogeologic characteristics of the groundwater flow system that formed the basis of model construction.

The existing ERVB Model is discretized into finite-difference rows and columns with minimum finite-difference grid spacing of 1,000 feet by 1,000 feet and discretized vertically into six (6) model layers. This horizontal and vertical discretization was implemented to provide sufficient resolution for its intended purpose:
– Supporting the development of the water budget in the Basin – Supporting the establishment of sustainable management criteria – Supporting identification and development of potential projects and management actions to address undesirable results (if needed)
– Supporting the refinement of the monitoring network
The ERVB Model was calibrated under transient conditions for the period between 2000 and September 2020 (i.e., end of Water Year 2020) in a two-stage approach: first matching simulated to observed surface water flows and stage elevations, then matching simulated to observed groundwater elevations. Based on the calibration results the model is suitable for application towards its intended purpose.

GHD proposes using the ERVB Model as the basis for developing a refined groundwater contaminant transport model that is focused on the area of interest so that it can be used for contaminant transport analysis of the nine identified constituents of concern. The primary reason for developing a refined groundwater contaminant transport model is that the relatively course 1,000 feet by 1,000 feet discretization of the ERVB will result in numerical dispersion of constituents of concern. Numerical dispersions occurs because the advective dispersion equation is solved at the center of each active finite-difference model cell using finite-difference methods and represents mass throughout the entirety of the model cell, which means that a model cell downgradient of the contaminant front will show concentrations even when the actual front has not actually reached the midpoint of the model cell. This form of distance-related numerical dispersion can be reduced by refining the model discretization (i.e., increasing the numbers of rows, columns, and layers in the finitedifference grid). The development of a refined site-scale model will reduce numerical dispersion and the application of ERVB Model will support the specification of boundary conditions and aquifer units consistent with regional conditions.

The updated Seasonal Land Disposal Site Evaluation Report that supports the Treatment Work Plan for Next Steps and the City’s next WDR will rely heavily on the ability to make reasonable predictions of potential future parameter migration in groundwater. The integrated groundwater surface water model developed for the GSP represents the best starting point for developing a three-dimensional contaminant transport model to obtain 1 The monitoring parameters conductivity, total coliform, and turbidity are expected to be related to total dissolved solids. This will provide a simplification and a reduction of the total number of transport scenarios to undertake. 12559007 | Scope of Services for Wastewater Land Disposal Groundwater Contaminate Transport Analysis 3 scientifically defensible estimates of parameter migration from the City’s proposed effluent land application site, located across the Eel River from the wastewater plant. These model results will support discussions with the Regional Board and updates of the Report of Waste Discharge (RWD), State-required Form 200 (Form 200), and Conceptual Design Documents (if required).

Purpose and Objectives
The initial modeling work will modify the existing integrated groundwater surface water model so that it has sufficient resolution in the Area of Interest to represent contaminant migration from the City’s proposed effluent land application site (Land Application Area). The modified model will then be applied to conduct contaminant transport simulations from the Land Application Area under the influence of regional flow conditions and irrigation pumping. It is expected that it will take several summer land application cycles for groundwater concentrations to approach a steady-state (i.e., a stable peak concentration)2. The results of the contaminant migration simulations will be reviewed for potential elevated concentrations at nearby observation locations including irrigation wells.

GHD will provide assistance to the City in completing the following deliverables in compliance with the City’s WDR from the Regional Board:
– Groundwater Contaminant Transport Analysis
– Summary Memorandum and Recommendations on Next Steps
Based on the tasks below:

Scope of Services
Task 1: Groundwater Contaminant Transport Analysis
The proposed Scope of Services associated with modifying the existing ERVB Model and applying it to contaminant migration simulations involves the tasks described below.

Sub-task 1.1: Groundwater Quality Data Compilation and Review This task will involve the compilation and review of groundwater and effluent water quality data collected. The Effluent water quality data will be based on City-provided data including the expected effluent concentrations associated with the treatment plant upgrades and the groundwater data from the monitoring wells near the Land Application Area. These groundwater quality data will be reviewed and compiled into a digital format suitable for input into the modified model.

Sub-task 1.2: Data Interpretation and Incorporation into Existing HCM Developing an HCM is the process by which data describing field conditions are assembled in a systematic way to describe groundwater flow and contaminant transport processes at a site. Model application of the existing Model did not involve contaminant transport and as such groundwater quality information collected for the Land Application Area will need to be interpreted and incorporated into the existing understanding of the groundwater flow system.
2 The steady-state condition may be difficult to identify due to the variable climatic conditions implemented in the existing Model and several model simulations may be required to identify the period of simulation time required to reach steady-state conditions under uniform climatic conditions.
12559007 | Scope of Services for Wastewater Land Disposal Groundwater Contaminate Transport Analysis 4 Transport mechanisms such as advection, dispersion, sorption/retardation, and mass loss for each of the nine constituents will be evaluated. Each of these are described as follows:
– Advection: Advection is the bulk movement of a fluid through a geologic medium and is the primary transport mechanism in the ERVB. The advection mechanism is governed by Darcy’s Law, which determines groundwater flow velocity, accounting for hydrogeologic characteristics (hydraulic gradient, hydraulic conductivity, and porosity), of the aquifer.
– Dispersion: Dispersion is a transport mechanism by which solutes or compounds spread along the groundwater flow path. Dispersion results from two basic processes, molecular diffusion and mechanical mixing. Molecular diffusion is a process where solutes move from zones of higher concentrations to zones of lower concentrations. The driving force of this movement is kinetic activity at the molecular level.

Mechanical dispersion occurs due to the variability (heterogeneity) in pore-space groundwater velocities that act to spread or mix a solute in an aquifer. The primary aquifer characteristics that cause this mixing are variable frictional forces in pore channels, variations in pore channel geometry, and pore channel branching. Dispersion/spreading of solutes during groundwater flow results in dilution of solute pulses and attenuation of concentration peaks. This dilution/attenuation affect is accounted for in the transport equation by applying longitudinal and transverse dispersivity coefficients in a 3D domain. – Sorption/Retardation: Sorption describes the interaction of contaminants with a solid through partitioning between the dissolved and the solid phase. Sorption causes a contaminant to move at a velocity that is slower than the mean pore water velocity by a factor referred to as the retardation factor. – Mass Loss: Mass loss describes the process of geochemical conversion through processes such as nitrification. These processes can be described by governing equations of multi-component reactive transport in groundwater in the presence of multiple electron acceptors. Further mass loss can be accounted for through plant uptake when the compound being simulated is a plant nutrient.

Each of these transport mechanisms will be evaluated and incorporated into the HCM.

Land application rates will affect recharge to groundwater and corresponding hydraulic gradients and groundwater flow directions in the immediate area of the Land Application Area. Land application rates therefore also will be incorporated into the existing HCM.

Sub-task 1.3: Model Rediscretization
The model rediscretization will extend to areas where constituents may potentially migrate within the upper quaternary alluvium. The rediscretization will involve redefining the existing Model into a sub-domain over the area of interest by adding additional rows and columns in the horizontal directions and additional model layers in the vertical direction to minimize distance-related numerical dispersion during contaminant transport simulations. GHD anticipates that this rediscretization can be implemented through telescopic mesh refinement that will generate a localized and refined model in the area of interest (i.e., between Eel and Salt Rivers).

Where the model grid is redefined into a sub-domain area of interest, the existing Model’s aquifer properties, surface water feature attributes, and groundwater inflow conditions will be utilized.

GHD also anticipates that modifications to the existing Model’s simulation period (i.e., the time discretization) also will need to be updated to ensure enough time is simulated for peak contaminant concentrations to reach steady-state conditions. As described in the Introduction the existing model spans from 2000 through to the end of Water Year 2020 (i.e., September 2020). It is possible that this is not enough time for peak concentrations to reach steady-state conditions and additional simulation time will need to be added. The additional time will be added by assigning climatic conditions from 2000 through 2020 to the end of the initial model simulation period, generating two repeating 20-year periods.

Sub-task 1.4 Contaminant Migration Simulations
The rediscretized model will be used to conduct solute transport simulations of ammonia nitrogen, nitrite nitrogen, nitrate nitrogen, chloride, conductivity, sodium, total dissolved solids, total coliform, and turbidity. As 12559007 | Scope of Services for Wastewater Land Disposal Groundwater Contaminate Transport Analysis 5 described in Footnote 1 the monitoring parameters conductivity, total coliform, and turbidity are expected to be related to total dissolved solids and this will provide a simplification and a reduction of the total number of transport scenarios to model. As a result, application of the model will involve simulating solute transport of seven constituents.

Levels of each of these contaminants in wastewater will be applied as recharging conditions to the groundwater flow system near the Land Application Area. Concentrations in the leachate will be based on the most recently available water quality data available prior to model start-up. The simulation results will be reviewed for potential contaminant concentrations migrating from the Land Application Area towards the Eel River and other nearby wells. The results of the contaminant migration simulations will be reviewed for potential elevated concentrations (relative to applicable water quality standards) at nearby observation locations including known agricultural wells and the Eel River to evaluate the effect of the City’s land application of wastewater on beneficial uses for surface and ground waters.

GHD anticipates meeting with the City (see Sub-task 1.6) to provide preliminary simulation results at which point the City can consult on additional model scenarios to evaluate (up to three). For example, if a constituent exceeds a water quality standard at the current application rate/concentration, the model could be re-run to determine the rate/concentration that could be discharged in the effluent to not exceed the water quality standards to inform treatment design.

Sub-task 1.6: Model Documentation and Presentations
The rediscretization of the Model will be presented in a preliminary summary meeting with the City and in a model report prepared consistent with industry guidelines and standards on groundwater model documentation such as ASTM Standard Designation D5718-13 (2013) “Standard Guide for Documenting a Ground-Water Flow Model Application”. Modeling results will be presented in graphical and tabular formats as appropriate to clearly summarize the HCM, computer hydrogeologic model development/rediscretization, and simulation results. GHD will clearly identify all assumptions applied in the model development.

Task 1 Deliverables:
– Preliminary model simulation results
– Revised model simulation results (up to three)
– Contaminant Transport Model Report
– Presentation materials
Task 1 Items Provided by the City:
– Water quality data (groundwater wells and effluent) results in MS Excel based tabular form – Groundwater Elevation monitoring data results in MS Excel based tabular form Task 2: Summary Memorandum and Recommendations for Next Steps Based on the results from the HCM simulations and direction from the City, GHD will provide the City with a memorandum summarizing the results from the HCM simulations and present GHDs recommended next steps.

The next steps will include; remaining documentation needed to meet the WDRs, updates needed for the engineering plans for Land Application disposal and/or treatment plant upgrades, and coordination expected with the Regional Board.

Task 2 Deliverables:
– Summary Memorandum
12559007 | Scope of Services for Wastewater Land Disposal Groundwater Contaminate Transport Analysis 6 Estimated Cost and Schedule
Table 1 presents GHD’s cost estimate for the proposed Tasks presented in the Scopes of Services outlined above. The estimate of the total cost for modifying the existing Model so that it is suitable for contaminant transport simulations and applying the updated Model for those contaminant transport simulations is $118,200.

GHD is prepared to commence the Scope of Services upon receipt of approval to proceed.

Table 1: Cost Estimate
Task Budget
Task 1 – Groundwater Contaminate Transport Analysis
Task 1.1 – Groundwater Quality Data Compilation and Review $4,200 Task 1.2 – Data Interpretation and Incorporation into Existing HCM $6,500 Task 1.3 – Model Rediscretization $22,000
Task 1.4 – Contaminant Migration Simulations $42,500
Task 1.5 – Model Documentation and Presentations $36,500 Task 2: Summary Memo $6,500
TOTAL $118,200
Regards
Dan Puddephatt
Hydrogeology Team Leader - Waterloo
+1 519 340-3741
[email protected]
Brett Vivyan
Project Manager
707 267-2275
[email protected]
Copy to: Rebecca Crow
Business Agenda Item 5a

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STAFF REPORT
City Council Business Agenda Item
DATE: January 18, 2022
TO: Honorable Mayor and Councilmembers
FROM: Cameron Mull, Director of Parks & Recreation
THROUGH: Merritt Perry, City Manager
SUBJECT: Supplemental Budget Request for the Addition of a Playgroup Program in the Recreation Division, and Authorize City Staff to execute a Grant Agreement with First 5 Humboldt
STAFF RECOMMENDATION:

Approve a Supplemental Budget Request (SBR) and authorize City staff to execute a Grant Agreement with First 5 Humboldt to fund a playgroup activity for Fortuna families.

EXECUTIVE SUMMARY:

Currently, recreation activities available for families in Fortuna with children under six years of age are limited. A program that has shown to exhibit many positive outcomes to children in this age-group is an organized playgroup. Children that attend playgroups are generally more prepared for kindergarten, learn about positive social interactions, are taught basic life skills early, and are provided resources in a positive environment for parents and young children to thrive.

Being aware of these positive impacts of a playgroup in communities, one of the Recreation Division’s goals is to offer a similar program. The Parks & Recreation Director submitted a grant application to First 5 Humboldt in hopes of fully supporting a future playgroup in Fortuna held at the Firemen’s Pavilion twice per week. This playgroup application was approved by First 5 Humboldt in December 2021. For additional background, First 5 California is a state agency that utilizes tobacco tax revenue to support programs for newborns to 5 year olds (such as playgroups), which is then administered in the various counties.

First 5 Humboldt generated the attached Grant Agreement, which is an annual agreement between First 5 Humboldt and the City to financially support the program in the amount of $7,000 for the first six months which we expect to renew at six months to cover the entire fiscal year. This will pay for staffing costs to facilitate the program (the program is expected to have two staff as facilitators for each session), as well as for purchasing the necessary supplies and materials to operate the program. Thus, a SBR is necessary to increase the Recreation Division budget by $14,000 to adjust & account for these additional expenses.

Due to the current COVID-19 climate, most playgroups have not met in-person since 2020, so any funds received by First 5 Humboldt to the City may be pro-rated, as they also operate their budget Business Agenda Item 5a

Page 2 of 2 ends

on a fiscal year. This will give City staff time to plan and prepare the program to open to the public, at a date to be determined.

FISCAL IMPACT:

First 5 Humboldt will provide the City with $14,000 per fiscal year to operate a playgroup program for two sessions per week, so an SBR is necessary to account for this additional revenue and expenses. Revenue will go into Recreation Program Fees (100-4310-5400) and for expenses, $12,000 would come out of Part-Time Salaries (100-5165-5400) and $2,000 from Department Supplies (100-5500-5400). Quarterly invoices will be submitted to First 5 Humboldt by City staff, requesting reimbursement of these funds. Additionally, First 5 Humboldt will provide assistance for up-front costs associated with the necessary supplies & materials needed to kick-off the program (cost TBD).

The current plan is to offer the program free to the public; however, some revenue may be collected if participants make donations.

RECOMMENDED ACTION:

1. Receive staff report and attachments, and review any questions with staff

2. Open Public Comment

3. Close Public Comment

4. Motion to approve a Supplemental Budget Request and to authorize City staff to execute an agreement with First 5 Humboldt to offer a playgroup activity for one year. Roll Call vote.

ATTACHMENTS:
 Supplemental Budget Request (SBR)
 Grant Agreement between First 5 Humboldt and the City of Fortuna Requesting Department: Packet #
JV #
Fund Name/s Amended: Prepared By
Checked By
Fund #/s Amended: Post Date
New Budget Appropriation Intra‐Department Budget Transfer Additional Budget Appropriation Other Budget Transfer

REVENUES
Account Description Account Number Current Budget Proposed Amendments
Amended
Budgets
TOTAL

EXPENDITURES
Account Description Account Number Current Budget Proposed Amendments
Amended
Budgets
TOTAL

PURPOSE
Department Head: Date:

Finance Director: Date:

City Manager: Date:

CITY OF FORTUNA
SUPPLEMENTAL BUDGET REQUEST
First 5 Humboldt Playgroup Agreement City of Fortuna FY 2021-22 1

GRANT AGREEMENT

BY AND BETWEEN

THE HUMBOLDT COUNTY CHILDREN AND FAMILIES COMMISSION
(FIRST 5 HUMBOLDT)

AND THE CITY OF FORTUNA
This Agreement, entered into this 15th day of December 2021, by and between the Humboldt County Children and Families Commission, a political subdivision of the State of California, hereinafter referred to as “First 5 Humboldt,” and the City of Fortuna, a local government entity hereinafter referred to as “GRANTEE,” is made upon the following considerations:

WHEREAS, First 5 Humboldt has adopted a strategic focus area to support the health and well-being of young children and their families through the promotion of prevention and early intervention activities, and
WHEREAS, First 5 Humboldt has determined, in carrying out its Strategic Plan focus areas and objectives, to make monetary grants to deserving organizations that can further First 5 Humboldt’s strategic plan, and
WHEREAS, GRANTEE has applied for grant funds to operate the Fortuna Parks Playgroup, and First 5 Humboldt has approved said grant funding; and
WHEREAS, First 5 Humboldt and GRANTEE hereto desire to enter into this Grant Agreement in order for First 5 Humboldt to disburse grant funds to GRANTEE, NOW THEREFORE, the parties hereto mutually agree as follows:

1. DESCRIPTION OF SERVICES:

GRANTEE shall utilize the grant funds for the purpose of facilitating a playgroup for children age 0- 5 and their families in Fortuna, CA (the “Project”), specifically those activities/tasks described in the Scope of Work, as set forth in Exhibit A, attached hereto and incorporated herein. In providing such services, GRANTEE agrees to fully cooperate with the First 5 Humboldt Executive Director (hereinafter “ED”) or a designee thereof.

2. TERM:

This Agreement shall begin on January 1, 2022 and shall remain in full force and effect until June 30 th, 2022 unless sooner terminated as provided herein or unless extended by the written agreement of both parties.
.

3. TERMINATION:

A. Termination for Cause. First 5 Humboldt may, in its sole discretion, immediately terminate this Agreement, if GRANTEE fails to adequately perform the services required hereunder, fails to comply with the terms or conditions set forth herein, or violates any local, state or federal law, regulation or standard applicable to its performance hereunder.

B. Termination Without Cause. First 5 Humboldt may terminate this Agreement without cause upon thirty (30) days advance written notice which states the effective date of the termination.

First 5 Humboldt Playgroup Agreement City of Fortuna FY 2021-22 2 C. Termination due to Insufficient Funding. First 5 Humboldt’s obligations under this Agreement are contingent upon the availability of local, state and/or federal funds. In the event such funding is reduced or eliminated, First 5 Humboldt shall, at its sole discretion, determine whether this Agreement shall be terminated. First 5 Humboldt shall provide GRANTEE seven (7) days advance written notice of its intent to terminate this Agreement due to insufficient funding.

D. Compensation Upon Termination. In the event this Agreement is terminated, GRANTEE shall be entitled to compensation for uncompensated services rendered hereunder through and including the effective date of such termination. However, this provision shall not limit or reduce any damages owed to First 5 Humboldt due to a breach of this Agreement by GRANTEE.

E. Termination by GRANTEE. GRANTEE may terminate this agreement upon thirty (30) days advance written notice which states the effective date of the termination.

4. GRANT FUNDS:

A. Grant Amount. FIRST 5 agrees to pay GRANTEE a sum not to exceed seven thousand dollars ($7,000.00) towards GRANTEE’S costs in carrying out the Project over the six month period of this Agreement (January 2022 through June 2022). Costs for labor and materials shall be as set forth in the Project Budget attached hereto as Exhibit C and incorporated by reference.

Deviations exceeding 10% of any single category proposed in the line item budget must receive written approval of the First 5 Humboldt ED.
.

B. Schedule of Rates. The specific rates and costs applicable to this Agreement are set forth in Exhibit C – Budget, which is attached hereto and incorporated herein by reference as if set forth in full.

C. Additional Services. Any additional services not otherwise provided for herein shall not be provided by GRANTEE, or compensated by First 5 Humboldt, without written authorization by First 5 Humboldt. Any and all unauthorized costs and expenses incurred above the maximum payable amount of seven thousand dollars ($7,000.00) shall be the responsibility of GRANTEE.

GRANTEE shall notify First 5 Humboldt, in writing, at least six (6) weeks prior to the date upon which GRANTEE estimates that the maximum payable amount will be reached.

5. PROHIBITION AGAINST SUPPLANTING STATE OR LOCAL FUNDS:

GRANTEE shall comply with the requirements of Revenue and Taxation Code Section 30131.4, which provides that Proposition 10 funds shall only be used to supplement existing levels of service and not to fund existing levels of service. GRANTEE agrees that the grant funds received pursuant to this Agreement shall be used to enhance the quality or quantity of its services, and not to supplant existing funding, including state or local General Fund money.

6. COMPLIANCE WITH FIRST 5 REQUIREMENTS:

A. GRANTEE shall comply with all rules, regulations, requirements, and directives of FIRST 5 as set forth in the First 5 Humboldt’s Strategic Plan, First 5 Humboldt Evaluation Policy for Continuation of Existing Programs (Exhibit D), First 5 Humboldt Social Media Policy (Exhibit E), First 5 Humboldt Healthy Beverage Policy (Exhibit F), and other First 5 Humboldt policies, all of which are posted on the First 5 Humboldt website at www.first5humboldt.org.

First 5 Humboldt Playgroup Agreement City of Fortuna FY 2021-22 3 B. These rules, regulations, requirements, and directives include (but are not limited to) the following:
i. All Program leaders must be fingerprinted and undergo a background check to obtain a criminal clearance;
ii. Tobacco use is prohibited at all times at all places where Project activities occur; iii. Grantees who wish to utilize social media during the Project must abide by the posting guidelines described in Sections 5.1 and 5.2 of the First 5 Humboldt Social Media Policy.

7. PAYMENT:

A. Invoicing: GRANTEE shall submit an invoice to First 5 Humboldt no less frequently than quarterly, which itemizes all services rendered and costs and expenses incurred pursuant to the terms and conditions of this Agreement. Invoices shall be in a format approved by, and shall include backup documentation as specified by First 5 Humboldt ED.

B. Final Invoice: GRANTEE shall submit a final invoice for payment within thirty (30) days following the expiration or termination date of this Agreement. Payment for services rendered, and costs and expenses incurred, pursuant to the terms and conditions of this Agreement shall be made within thirty (30) days after the receipt of approved invoices. Any and all invoices submitted by GRANTEE shall be sent to First 5 Humboldt at the following address:

First 5 Humboldt
Mary Ann Hansen, Executive Director
325 2nd St. Suite 201
Eureka Ca 95501

8. NOTICES:

Any and all notices required to be given pursuant to the terms of this Agreement shall be in writing and either served personally or sent by certified mail, return receipt requested, to the respective addresses set forth below. Notice shall be effective upon actual receipt or refusal as shown on the receipt obtained pursuant to the foregoing.

First 5 Humboldt: First 5 Humboldt
Mary Ann Hansen, Executive Director
325 2nd St. Suite 201
Eureka Ca 95501
GRANTEE: Cameron Mull, Director
Fortuna Parks and Recreation Department
5 Park St,
Fortuna, CA 95540

9. REPORTS:

GRANTEE shall submit a Final Progress Report, describing the work accomplished during the entire period of the Agreement, to First 5 Humboldt no later than the 30th day of the month following the end of Agreement’s termination date. First 5 Humboldt shall provide Final Progress Report guidelines to GRANTEE no later than 45 days prior to the Report due dates. In addition to Final Reports, First 5 Humboldt Playgroup Agreement City of Fortuna FY 2021-22 4 GRANTEE shall comply with all other reporting and evaluation requirements as set forth in GRANTEE’s Project Scope of Work (Exhibit A), Evaluation Plan (Exhibit B), and the terms of the First 5 Humboldt Evaluation Policy for Continuation of Existing Programs (Exhibit D).

GRANTEE agrees to provide First 5 Humboldt with any and all reports that may be required by any local, state and/or federal agencies for compliance with this Agreement. GRANTEE shall submit one (1) hard copy and one (1) electronic copy of any and all reports required hereunder in a format that complies with the Americans with Disabilities Act and any other applicable accessibility laws, regulations and standards. Any and all reports required hereunder shall be submitted in accordance with any and all applicable timeframes using the format required by the State of California as appropriate.

10. RECORD RETENTION AND INSPECTION:

A. Maintenance and Preservation of Records. GRANTEE agrees to timely prepare accurate and complete financial, performance and payroll records, documents and other evidence relating to the services provided pursuant to the terms and conditions of this Agreement, and to maintain and preserve said records for at least three (3) years from the date of final payment hereunder, except that if any litigation, claim, negotiation, audit or other action is pending, the records shall be retained until completion and resolution of all issues arising therefrom. Such records shall be original entry books with a general ledger itemizing all debits and credits for the services provided pursuant to the terms and conditions of this Agreement.

B. Inspection of Records. Pursuant to California Government Code Section 8546.7, all records, documents, conditions and activities of GRANTEE, and its subGRANTEEs, related to the services provided pursuant to the terms and conditions of this Agreement, shall be subject to the examination and audit of the California State Auditor and any other duly authorized agents of the State of California for a period of three (3) years after the date of final payment hereunder.

GRANTEE hereby agrees to make all such records available during normal business hours to inspection, audit and reproduction by First 5 Humboldt and any other duly authorized local, state and/or federal agencies. GRANTEE further agrees to allow interviews of any of its employees who might reasonably have information related to such records by First 5 Humboldt and any other duly authorized local, state and/or federal agencies. All examinations and audits conducted hereunder shall be strictly confined to those matters connected with the performance of this Agreement, including, without limitation, the costs of administering this Agreement.

C. Audit Costs. In the event of an audit exception or exceptions related to the services provided pursuant to the terms and conditions of this Agreement, the party responsible for not meeting the requirements set forth herein shall be responsible for the deficiency and for the cost of the audit.

If the allowable expenditures cannot be determined because GRANTEE’s documentation is nonexistent or inadequate, according to generally accepted accounting practices, the questionable cost shall be disallowed by First 5 Humboldt.

11. MONITORING:

GRANTEE agrees that First 5 Humboldt has the right to monitor all activities related to this Agreement, including, without limitation, the right to review and monitor GRANTEE’s records, policies, procedures and overall business operations, at any time, in order to ensure compliance with the terms and conditions of this Agreement. GRANTEE will cooperate with a corrective action plan, if deficiencies in GRANTEE’s records, programs or procedures are identified by First 5 Humboldt.

However, First 5 Humboldt is not responsible, and will not be held accountable, for overseeing or First 5 Humboldt Playgroup Agreement City of Fortuna FY 2021-22 5 evaluating the adequacy of GRANTEE’s performance hereunder.

12. CONFIDENTIAL INFORMATION:

A. Disclosure of Confidential Information. In the performance of this Agreement, GRANTEE may receive information that is confidential under local, state or federal law. GRANTEE hereby agrees to protect all confidential information in conformance with any and all applicable local, state and federal laws, regulations, policies, procedures and standards, including, without limitation: California Welfare and Institutions Code Sections 827, 5328, 10850 and 14100.2; California Health and Safety Code Sections 1280.15 and 1280.18; the California Information Practices Act of 1977; the California Confidentiality of Medical Information Act (“CMIA”); the United States Health Information Technology for Economic and Clinical Health Act (“HITECH Act”); the United States Health Insurance Portability and Accountability Act of 1996 (“HIPAA”) and any current and future implementing regulations promulgated thereunder, including, without limitation, the Federal Privacy Regulations contained in Title 45 of the Code of Federal Regulations (“C.F.R.”) Parts 160 and 164, the Federal Security Standards contained in 45 C.F.R.

Parts 160, 162 and 164 and the Federal Standards for Electronic Transactions contained in 45 C.F.R. Parts 160 and 162, all as may be amended from time to time.

B. Continuing Compliance with Confidentiality Requirements. The parties acknowledge that local, state and federal laws, regulations and standards pertaining to confidentiality, electronic data security and privacy are rapidly evolving and that amendment of this Agreement may be required to ensure compliance with such developments. Each party agrees to promptly enter into negotiations concerning an amendment to this Agreement embodying written assurances consistent with the requirements of HIPAA, the HITECH Act, the CMIA and any other applicable local, state and federal laws, regulations or standards.

13. NON-DISCRIMINATION COMPLIANCE:

A. Professional Services and Employment. In connection with the execution of this Agreement, GRANTEE, and its sub-GRANTEEs, shall not unlawfully discriminate in the provision of professional services or against any employee or applicant for employment because of: race; religion or religious creed; color; age, over forty (40) years of age; sex, including, without limitation, gender identity and expression, pregnancy, childbirth and related medical conditions; sexual orientation, including, without limitation, heterosexuality, homosexuality and bisexuality; national origin; ancestry; marital status; medical condition, including, without limitation, cancer and genetic characteristics; mental or physical disability, including, without limitation, HIV status and AIDS; political affiliation; military service; denial of family care leave; or any other classifications protected by local, state, or federal laws or regulations. Nothing herein shall be construed to require the employment of unqualified persons.

B. Compliance with Anti-Discrimination Laws. GRANTEE further assures that it, and its subGRANTEEs, will abide by the applicable provisions of: Title VI and Title VII of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973; the Age Discrimination Act of 1975; the Food Stamp Act of 1977; Title II of the Americans with Disabilities Act of 1990; the California Fair Employment and Housing Act; California Civil Code Sections 51, et seq.; California Government Code Sections 4450, et seq.; California Welfare and Institutions Code Section 10000; Division 21 of the California Department of Social Services Manual of Policies and Procedures; United States Executive Order 11246, as amended and supplemented by United States Executive Order 11375 and 41 C.F.R. Part 60; and any other applicable local, state and/or federal laws and regulations, all as may be amended from time to time. The applicable First 5 Humboldt Playgroup Agreement City of Fortuna FY 2021-22 6 regulations of the California Fair Employment and Housing Commission implementing California Government Code Section 12990, set forth in Sections 8101, et seq. of Title 2, of the California Code of Regulations are incorporated into this Agreement by reference and made a part hereof as if set forth in full.

14. NUCLEAR-FREE HUMBOLDT COUNTY ORDINANCE COMPLIANCE:

By executing this Agreement, GRANTEE certifies that it is not a Nuclear Weapons GRANTEE, in that GRANTEE is not knowingly or intentionally engaged in the research, development, production or testing of nuclear warheads, nuclear weapons systems or nuclear weapons components as defined by the Nuclear-Free Humboldt County Ordinance. GRANTEE agrees to notify First 5 Humboldt immediately if it becomes a Nuclear Weapons GRANTEE as defined above. First 5 Humboldt may immediately terminate this Agreement if it determines that the foregoing certification is false or if GRANTEE subsequently becomes a Nuclear Weapons GRANTEE.

15. DRUG-FREE WORKPLACE CERTIFICATION:

By executing this Agreement, GRANTEE certifies that it will provide a drug-free workplace in accordance with the requirements of the Drug-Free Workplace Act of 1990 (California Government Code Sections 8350, et seq.), by doing all of the following:

A. Drug-Free Policy Statement. Publish, as required by California Government Code Section 8355(a)(1), a Drug-Free Policy Statement which notifies employees that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited, and specifies the actions to be taken against employees for violations.

B. Drug-Free Awareness Program. Establish, as required by California Government Code Section 8355(a)(2), a Drug-Free Awareness Program which informs employees about:

1. The dangers of drug abuse in the workplace;

2. GRANTEE’s policy of maintaining a drug-free workplace;

3. Any available counseling, rehabilitation and employee assistance programs; and

4. Penalties that may be imposed upon employees for drug abuse violations.

C. Drug-Free Employment Agreement. Ensure, as required by California Government Code Section 8355(a)(3), that every employee who provides services hereunder will:

1. Receive a copy of GRANTEE’s Drug-Free Policy Statement; and

2. Agree to abide by GRANTEE’s Drug-Free Policy as a condition of employment.

D. Effect of Non-Compliance. Failure to comply with the requirements set forth herein may result in termination of this Agreement and/or ineligibility for award of future contracts.

16. INDEMNIFICATION:

A. Hold Harmless, Defense and Indemnification. GRANTEE shall hold harmless, defend and indemnify First 5 Humboldt, the County of Humboldt, and the agents, officers, officials, employees and volunteers of both First 5 Humboldt and the County of Humboldt, from and against any and all claims, demands, losses, damages, liabilities, expenses and costs of any kind or nature, including, without limitation, attorney’s fees and other costs of litigation, arising out of, or in connection with, GRANTEE’s negligent performance of, or failure to comply with, any First 5 Humboldt Playgroup Agreement City of Fortuna FY 2021-22 7 of the duties and/or obligations contained herein, except such loss or damage which was caused by the sole negligence or willful misconduct of First 5 Humboldt.

B. Effect of Insurance. Acceptance of the insurance required by this Agreement shall not relieve GRANTEE from liability under this provision. This provision shall apply to all claims for damages related to GRANTEE’s performance hereunder regardless of whether any insurance is applicable or not. The insurance policy limits set forth herein shall not act as a limitation upon the amount of indemnification or defense to be provided hereunder.

17. INSURANCE REQUIREMENTS:

This Agreement shall not be executed by First 5 Humboldt, and GRANTEE is not entitled to any rights hereunder, unless certificates of insurance, or other proof that the following provisions have been complied with and are filed with First 5 Humboldt.

A. General Insurance Requirements. Without limiting GRANTEE’s indemnification obligations set forth herein, GRANTEE, and its sub GRANTEEs, shall take out and maintain, throughout the term of this Agreement, and any extensions thereof, the following policies of insurance, placed with insurers authorized to do business in the State of California with a current A.M.

Bests rating of no less than A: VII or its equivalent against personal injury, death and property damage which may arise from, or in connection with, the activities of GRANTEE and its agents, officers, directors, employees, assignees or sub GRANTEEs:

1. Comprehensive or Commercial General Liability Insurance at least as broad as Insurance Services Office Commercial General Liability Coverage (occurrence form CG 0001), in an amount of One Million Dollars ($1,000,000.00) per occurrence for any one (1) incident, including, but not limited to, personal injury, death and property damage. If a general aggregate limit is used, such limit shall apply separately hereto or shall be twice the required occurrence limit.

2. As stated in the Scope of Work – GRANTEE will not drive an automobile in the performance of this Project for First 5 Humboldt. This prohibition can only be changed by mutual written agreement of First 5 Humboldt and GRANTEE. If that occurs, GRANTEE will first obtain and maintain Automobile/Motor Liability Insurance with a limit of liability not less than One Million Dollars ($1,000,000.00) combined single limit coverage. Such insurance shall include coverage of all owned, hired and non-owned vehicles, and be at least as broad as Insurance Service Offices Form Code 1 (any auto).

3. Workers’ Compensation Insurance, as required by the California Labor Code, with statutory limits, and Employers Liability Insurance with a limit of no less than One Million Dollars ($1,000,000.00) per accident for bodily injury or disease. Said policy shall contain, or be endorsed to contain, a waiver of subrogation against First 5 Humboldt and its agents, officers, officials, employees and volunteers.

B. Special Insurance Requirements. Said policies shall, unless otherwise specified herein, be endorsed with the following provisions:

1. The Comprehensive or Commercial General Liability Policy shall provide that First 5 Humboldt, the County of Humboldt, and the agents, officers, officials, employees and volunteers of both First 5 Humboldt and the County of Humboldt, are covered as additional First 5 Humboldt Playgroup Agreement City of Fortuna FY 2021-22 8 insured for liability arising out of the operations performed by, or on behalf of, GRANTEE.

The coverage shall contain no special limitations on the scope of protection afforded to First 5 Humboldt or its agents, officers, officials, employees and volunteers. Said policy shall also contain a provision stating that such coverage:
a. Includes contractual liability.
b. Does not contain exclusions as to property damage caused by explosion or collapse of structures or underground damage, commonly referred to as “XCU Hazards.” c. Is the primary insurance with regard to First 5 Humboldt. d. Does not contain a pro-rata, excess only and/or escape clause. e. Contains a cross liability, severability of interest or separation of insureds clause.

2. The above-referenced policies shall not be canceled, non-renewed or materially reduced in coverage without thirty (30) days prior written notice being provided to First 5 Humboldt in accordance with the notice requirements set forth herein. It is further understood that GRANTEE shall not terminate such coverage until First 5 Humboldt receives adequate proof that equal or better insurance has been secured.

3. The inclusion of more than one (1) insured shall not operate to impair the rights of one (1) insured against another insured, and the coverage afforded shall apply as though separate policies had been issued to each insured, but the inclusion of more than one (1) insured shall not operate to increase the limits of the insurer’s liability.

4. For claims related to this Agreement, GRANTEE’s insurance is the primary coverage to First 5 Humboldt, and any insurance or self-insurance programs maintained thereby are excess to GRANTEE’s insurance and will not be used to contribute therewith.

5. Any failure to comply with the provisions of this Agreement shall not affect the coverage provided to First 5 Humboldt or its agents, officers, officials, employees and volunteers.

6. GRANTEE shall furnish First 5 Humboldt with certificates and original endorsements effecting the required coverage prior to execution of this Agreement. The endorsements shall be on forms approved by the Humboldt First 5 Humboldt Risk Manager. Any deductible or self-insured retention over One Hundred Thousand Dollars ($100,000.00) shall be disclosed to, and approved by, First 5 Humboldt. If GRANTEE does not keep all required policies in full force and effect, First 5 Humboldt may, in addition to any other available remedies, take out the necessary insurance and deduct the cost of said insurance from the monies owed to GRANTEE under this Agreement.

7. First 5 Humboldt is to be notified immediately if twenty-five percent (25%) or more of any required insurance aggregate limit is encumbered, and GRANTEE shall be required to purchase additional coverage to meet the above-referenced aggregate limits.

C. Insurance Notices. Any and all insurance notices required hereunder shall be sent to the addresses set forth below in accordance with the notice provisions described herein.

First 5 Humboldt: First Five Humboldt
Attention: Dan Berman
325 2nd St, Suite 201
Eureka, California 95501
First 5 Humboldt Playgroup Agreement City of Fortuna FY 2021-22 9 GRANTEE: Cameron Mull, Director
Fortuna Parks and Recreation Department
5 Park St,
Fortuna, CA 95540

18. RELATIONSHIP OF PARTIES:

It is understood that this Agreement is by and between two (2) independent entities and is not intended to, and shall not be construed to, create the relationship of agent, servant, employee, partnership, joint venture or any other similar association. Both parties further agree that GRANTEE shall not be entitled to any benefits to which First 5 Humboldt employees are entitled, including, without limitation, overtime, retirement, leave or workers’ compensation benefits. GRANTEE shall be solely responsible for the acts or omissions of its agents, officers, employees, assignees and sub-GRANTEEs.

19. COMPLIANCE WITH APPLICABLE LAWS, REGULATIONS AND STANDARDS:

A. General Legal Requirements. GRANTEE agrees to comply with any and all local, state and federal laws, regulations, policies, procedures and standards applicable to the services provided pursuant to the terms and conditions of this Agreement.

B. Licensure Requirements. GRANTEE agrees to comply with any and all local, state and federal licensure, certification and accreditation requirements and standards applicable to the services provided pursuant to the terms and conditions of this Agreement.

C. Accessibility Requirements. GRANTEE agrees to comply with any and all applicable accessibility requirements set forth in the Americans with Disabilities Act, Section 508 of the Rehabilitation Act of 1973, as amended, California Government Code Section 1135 and any current and future implementing regulations, policies, procedures and standards promulgated thereunder, including, without limitation, the federal accessibility standards set forth in 36 C.F.R.

Section 1194.1, all as may be amended from time to time.

D. Conflict of Interest Requirements. GRANTEE agrees to comply with any and all applicable conflict of interest requirements set forth in the California Political Reform Act and any current and future implementing regulations, policies, procedures and standards promulgated thereunder, including, without limitation, First 5 Humboldt’s Conflict of Interest Code, all as may be amended from time to time.

20. PROVISIONS REQUIRED BY LAW:

This Agreement is subject to any additional local, state and federal restrictions, limitations or conditions that may affect the terms, conditions or funding of this Agreement. This Agreement shall be read and enforced as though all legally required provisions are included herein, and if for any reason any such provision is not included, or is not correctly stated, the parties agree to amend the pertinent section to make such insertion or correction.

21. REFERENCE TO LAWS, REGULATIONS AND STANDARDS:

In the event any law, regulation or standard referred to herein is amended during the term of this Agreement, the parties agree to comply with the amended provision as of the effective date thereof.

First 5 Humboldt Playgroup Agreement City of Fortuna FY 2021-22 10

22. SEVERABILITY:

If any provision of this Agreement, or any portion thereof, is found by any court of competent jurisdiction to be unenforceable or invalid for any reason, such provision shall be severable and shall not in any way impair the enforceability of any other provision of this Agreement.

23. ASSIGNMENT:

Neither party shall delegate its duties nor assign its rights hereunder, either in whole or in part, without the other party’s prior written consent. Any assignment by GRANTEE in violation of this provision shall be void, and shall be cause for immediate termination of this Agreement. This provision shall not be applicable to service agreements or other arrangements usually or customarily entered into by either party to obtain supplies, technical support or professional services.

24. AGREEMENT SHALL BIND SUCCESSORS:

All provisions of this Agreement shall be fully binding upon, and inure to the benefit of, the parties and to each of their heirs, executors, administrators, successors and permitted assigns.

25. WAIVER OF DEFAULT:

The waiver by either party of any breach of this Agreement shall not be deemed to be a waiver of any such breach in the future, or of the breach of any other requirement of this Agreement. In no event shall any payment by First 5 Humboldt constitute a waiver of any breach of this Agreement which may then exist on the part of GRANTEE. Nor shall such payment impair or prejudice any remedy available to First 5 Humboldt with respect to the breach or default. First 5 Humboldt shall have the right to demand repayment of, and GRANTEE shall promptly refund, any funds disbursed to GRANTEE which First 5 Humboldt determines were not expended in accordance with the terms of this Agreement.

26. AMENDMENT:

This Agreement may be amended at any time during the term of this Agreement upon the mutual consent of both parties. No addition to, or alteration of, the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto.

27. NON-LIABILITY OF FIRST 5 HUMBOLDT OFFICIALS AND EMPLOYEES:

No official or employee of First 5 Humboldt shall be personally liable for any default or liability under this Agreement.

28. STANDARD OF PRACTICE:

GRANTEE warrants that it has the degree of learning and skill ordinarily possessed by reputable professionals practicing in similar localities in the same profession and under similar circumstances.

GRANTEE’s duty is to exercise such care, skill and diligence as professionals engaged in the same profession ordinarily exercise under like circumstances.

29. TITLE TO INFORMATION AND DOCUMENTS:

First 5 Humboldt Playgroup Agreement City of Fortuna FY 2021-22 11 It is understood that any and all documents, information and reports concerning the subject matter of this Agreement prepared and/or submitted by GRANTEE shall become the property of First 5 Humboldt. However, GRANTEE may retain copies of such documents, information and reports for its records. In the event this Agreement is terminated, GRANTEE shall promptly turn over all such documents, information and reports to First 5 Humboldt without exception or reservation.

30. JURISDICTION AND VENUE:

This Agreement shall be construed in accordance with the laws of the State of California. Any dispute arising hereunder, or relating hereto, shall be litigated in the State of California and venue shall lie in the County of Humboldt unless transferred by court order pursuant to California Code of Civil Procedure Sections 394 or 395.

31. ADVERTISING AND MEDIA RELEASE:

Any and all informational material related to this Agreement shall receive approval from First 5 Humboldt prior to being used as advertising or released to the media, including, without limitation, television, radio, newspapers and internet. GRANTEE shall inform First 5 Humboldt of all requests for interviews by the media related to this Agreement before such interviews take place; and First 5 Humboldt shall be entitled to have a representative present at such interviews. All notices required by this provision shall be given to First 5 Humboldt ED in accordance with the notice requirements set forth herein.

32. SUBCONTRACTS:

GRANTEE shall obtain prior written approval from First 5 Humboldt before subcontracting any of the services to be provided pursuant to the terms and conditions of this Agreement. Any and all subcontracts shall be subject to all applicable terms and conditions of this Agreement. GRANTEE shall remain legally responsible for the performance of all terms and conditions of this Agreement, including, without limitation, any and all services provided by third-parties under subcontracts, whether approved by First 5 Humboldt or not.

33. ATTORNEYS’ FEES:

If either party shall commence any legal action, including, without limitation, an action for declaratory relief, against the other by reason of the alleged failure of the other to perform any of its obligations hereunder, the party prevailing in said action shall be entitled to recover court costs and reasonable attorneys’ fees, including, but not limited to, the reasonable value of services rendered by the Humboldt First 5 Humboldt Counsel’s Office, to be fixed by the court, and such recovery shall include court costs and attorneys’ fees on appeal, if applicable. As used herein, “prevailing party” means the party who dismisses an action in exchange for payment of substantially all sums allegedly due, performance of provisions allegedly breached, or other considerations substantially equal to the relief sought by said party, as well as the party in whose favor final judgment is rendered.

34. SURVIVAL OF PROVISIONS:

The duties and obligations of the parties set forth in Section 3.D – Compensation Upon Termination, Section 8 – Record Retention and Inspection, Section 10 – Confidential Information, and Section 14 – Indemnification, shall survive the expiration or termination of this Agreement.

First 5 Humboldt Playgroup Agreement City of Fortuna FY 2021-22 12

35. CONFLICTING TERMS OR CONDITIONS:

In the event of any conflict in the terms or conditions set forth in any other agreements in place between the parties hereto and the terms and conditions set forth in this Agreement, the terms and conditions set forth herein shall have priority.

36. INTERPRETATION:

This Agreement, as well as its individual provisions, shall be deemed to have been prepared equally by both of the parties hereto, and shall not be construed or interpreted more favorably for one (1) party on the basis that the other party prepared it.

37. INDEPENDENT CONSTRUCTION:

The titles of the sections and subsections set forth herein are inserted for convenience of reference only, and shall be disregarded in construing or interpreting any of the provisions of this Agreement.

38. FORCE MAJEURE:

Neither party hereto shall be liable or responsible for delays or failures in performance resulting from events beyond the reasonable control, and without the fault or negligence, of such party. Such events shall include, without limitation, acts of God, strikes, lockouts, riots, acts of war, epidemics, acts of government, fire, power failures, nuclear accidents, earthquakes, unusually severe weather, acts of terrorism or other disasters, whether or not similar to the foregoing.

39. ENTIRE AGREEMENT:

This Agreement contains all of the terms and conditions agreed upon by the parties hereto and no other agreements, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind either of the parties hereto. In addition, this Agreement shall supersede in their entirety any and all prior agreements, promises, representations, understandings and negotiations of the parties, whether oral or written, concerning the same subject matter. Any and all acts which may have already been consummated pursuant to the terms and conditions of this Agreement are hereby ratified.

40. COUNTERPART EXECUTION:

This Agreement, and any amendments hereto, may be executed in one (1) or more counterparts, each of which shall be deemed to be an original and all of which, when taken together, shall be deemed to be one (1) and the same agreement. A signed copy of this Agreement, and any amendments hereto, transmitted by email or by other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original executed copy of this Agreement and any amendments hereto.

41. AUTHORITY TO EXECUTE:

Each person executing this Agreement represents and warrants that he or she is duly authorized and has legal authority to execute and deliver this Agreement. Each party represents and warrants to the other that the execution and delivery of this Agreement and the performance of such party’s obligations hereunder have been duly authorized.

IN WITNESS WHEREOF, the parties have entered into this Agreement as of the first date written First 5 Humboldt Playgroup Agreement City of Fortuna FY 2021-22 13 above.

For City of Fortuna
By: _____________________________________ Date: ______________ For First 5 Humboldt:

By: _______________________________________
Date: _______________________
Mary Ann Hansen
Executive Director, First 5 Humboldt
AND INDEMNIFICATION REQUIREMENTS APPROVED:

By: _______________________________________ Date: _______________________ Risk Management
County of Humboldt
LIST OF EXHIBITS:

Exhibit A – Scope of Work
Exhibit B – Evaluation Plan
Exhibit C - Budget
Exhibit D - First 5 Humboldt Program Evaluation Policy
Exhibit E - First 5 Humboldt Social Media Policy
Exhibit F - First 5 Humboldt Healthy Beverage Policy
Merritt Perry
City Manager
City of Fortuna

EXHIBIT A
1 First 5 Humboldt Playgroups
Exhibit A
Scope of Work
FY 2020-2022
The COVID-19 pandemic and associated public health measures will dramatically affect the ‘normal’ activities and scope of work for First 5 Humboldt sponsored playgroups in fiscal year 2020/2021. In recognition of the varying capacities of each playgroup, and their specific knowledge of the needs in their community, First 5 Humboldt is providing flexibility for each playgroup to explore different approaches to providing support and connection for families during this challenging and stressful time. The following ‘Pandemic Scope of Work’ includes a range of possible activities that each playgroup can implement using First 5 Playgroup Grant Funds. Each Playgroup will need to report on the specific activities they undertake in their invoicing and reports, and to track the number of families/children served regardless of the activities provided.

Playgroups may choose to go on hold during the pandemic and not utilize First 5 Grant Funds to provide services. Please be aware that Playgroup Grant funds cannot be ‘carried over’ between fiscal years.

The ‘Regular' Playgroup Scope of Work is included below, but will not go into effect until public health conditions allow us to return to inperson playgroups.

COVID-19 PANDEMIC SCOPE OF WORK
This is the applicable Scope of Work until First 5 Humboldt notifies playgroups of a change.

Major Activities – Playgroups may implement some or all of these activities during the pandemic.

Timeline Responsible
Person/Position
Documentation of work performed

1. Providing internet-based opportunities for family support and connection. This can include online playgroup meetings, and live or pre-recorded online content such as storytime, music, or parenting discussions. Playgroup leaders should also share other pandemic appropriate opportunities with their families such as Library programs, other First 5 Humboldt activities, and available online 7/20-6/21 Playgroup
facilitator(s)/supervisor(s)
• Track the number and type of
online support provided.
• Track the attendance at online
meetings.

EXHIBIT A
2 activities and resources as appropriate.

2. Producing and distributing activity kits. Activity kit materials are eligible grant expenses. Activity kits should be focused not on just providing toys, but on activities that encourage family engagement and interaction.
7/20-6/21 • Track the number of kits
distributed.
• Document the type of materials
provided in kits.
• Document promotional efforts

3. Provide resource and referral assistance to families in playgroup as needed. Playgroup leaders should encourage families in need of additional assistance and support to contact the First 5 Humboldt Playgroup Specialists as well as providing referrals to other services as appropriate. Playgroups should regularly share information 7/20-6/21 Playgroup
facilitator(s)/supervisor(s)
• F5H Participant Survey results
• Observations by F5H Humboldt
staff

4. Distributing essentials including food and diapers and promoting such distributions to playgroup families (where applicable).

Playgroups may utilize playgroup funds to assist in distributing food, diapers, and other basic needs to playgroup families. Playgroup grant funds alone are likely not sufficient to purchase such materials but can support staff time for such efforts. This is most likely to be effective where a playgroup is co-located with a Family Resource Center, Community Resource Center, or similar entity.
7/20-6/21 Playgroup facilitator(s),
supervisors
• Number of families receiving
distributions (or use the number
of kits/materials distributed)
• Type of materials distributed
• Document promotional efforts

5. Provide individual support and communication with playgroup families via phone, text, or online mediums. Playgroup leaders are encouraged to serve as a source of support and contact for families, and to direct families to additional support where appropriate. 7/20-6/21 Playgroup facilitator(s),
supervisors, F5 Humboldt
staff/Specialists/other
designees
• Track the number of families
served.
• Where applicable, track referrals
to other support (Specialists…)

6. **Where approved by Public Health** - Playgroups may propose outdoor activities that meet all current public health guidance – but any such activities must be formally proposed to and approved by County Public Health Dept. Examples include an outside ‘Parenting walk’ for children young enough to be carried by parents, or an outside Parent-Child Yoga class. Any such program must first be approved by County Health, and playgroups must be prepared to 7/20-6/21 Playgroup facilitator(s),
supervisors
• County Health Approval of
Activity Plan
• Number and description of
events
• Number of participants

EXHIBIT A
3 enforce safety requirements (masks, distancing) and to adapt or cease the program if County Health guidance changes.

7. Participate in regular online meetings with Specialists and First 5 staff to share experiences and ideas and coordinate efforts. 7/20-6/21 Playgroup facilitator(s),
supervisors (as requested
by First 5 Humboldt)
• Sign-in sheets at F5H convenings

8. Conduct evaluation and documentation activities as stated in the Evaluation Plan, the Documentation requirements in this table, and complete a semi-annual and a final report summarizing activities undertaken and the number of families served.
7/20-6/21 Playgroup facilitator(s),
supervisors
• Sign-in sheets and Playgroup
Attendance Duplicated Counts
Excel Form, Unduplicated Counts
Excel form, other data forms,
F5H Participant Survey (all forms
and surveys provided by F5H)
• Notes from Technical Assistance
meetings/activities with F5H staff
and evaluators
• F5H Participant Survey results

9. Agree to not transport children and their parents in the performance of services for F5H. No automobile use is allowable under this grant
7/19-6/20 Playgroup supervisors •

EXHIBIT A
4 ‘Regular’ (Non-Pandemic) Playgroup Scope of Work
First 5 Humboldt will notify playgroups when public health conditions allow us to return to in-person playgroups and this Scope goes into effect. Until then please utilize the ‘Pandemic SOW’ above.

Major Activities Responsible
Person/Position
Documentation of work performed

1. Provide playgroup for families with children ages 0-5 X times/week (X varies from 1-3 by program) for a minimum of 40 weeks/year.

Provide playgroup for an average of at least (minimum 5, max varies by program) children per session and maintain staffing levels of at least one staff person per 10 families
Playgroup
facilitator(s)/supervisor(s)
• Sign-in sheets and Playgroup
Attendance Duplicated Counts
Excel Form (all forms referenced
are provided by First 5
Humboldt[F5H])
• Unduplicated Counts Excel form
• Photos

2. Submit a calendar of scheduled Playgroup meetings for the period of July 1, 20xx – June 30, 20xx to First 5 Humboldt by August 12, 20xx. • Calendar of scheduled playgroup
meetings
• Sign-in sheets

3. Provide resource and referral assistance to families in playgroup as needed
Playgroup
facilitator(s)/supervisor(s)
• F5H Participant Survey results
• Observations by F5H Humboldt
staff

4. Ensure all Required Essential Practices (as described on the Required Essential Practices form) are in process by September 2018 and are fully implemented by January 20xx
Playgroup facilitator(s),
supervisors
• F5H Participant Survey results
• Observations by F5H staff
• Notes from Technical Assistance
meetings/activities with F5H staff

4. Participate in technical assistance/other activities provided by First 5 and/or First 5 designees that will encourage/support:
• Fully implementing all Required Essential Practices by January Playgroup facilitator(s),
supervisors, F5 Humboldt
staff/Specialists/other
• Notes from Technical Assistance
meetings/activities with
F5H/Specialists/ designees

EXHIBIT A
5 20xx
• Increasing program staff skills in providing outreach and a welcoming environment to diverse families and caregivers including, but not limited to those who reflect diversity of race, ethnicity, gender, age, sexual orientation, income or ability. • Ensuring that outreach, inclusion and program activities are culturally proficient.
• Working with Specialists to facilitate inclusion of families with children with special needs into playgroup as appropriate • Working with the Library to support literacy activities. • Informing parents about services, programs and events in the community
• Working on developmentally appropriate literacy-related activities, including daily reading, art and music
• Providing services and activities that promote/integrate protective factors: parental resilience, concrete support in times of need, knowledge of parenting and child development, social connections, and social and emotional competence of children • Accessing specific TA to help better serve Spanish-speaking families
designees • F5H Participant Survey results

5. Program leaders must inform First 5 Humboldt when a change in playgroup staff occurs to ensure that every new staff member is trained on the Required Essential Practices, and is aware of TA available to them from First 5 Humboldt
Playgroup facilitator(s),
supervisors
• E-mail notice of staff changes to
F5H

6. Participate in 2-3 county-wide and regional annual convenings of F5H Parent and Family Support Project grantees and other Technical Assistance activities as requested by F5H
Playgroup facilitator(s),
supervisors (as requested
by First 5 Humboldt)
• Sign-in sheets at F5H convenings

7. Conduct evaluation activities as stated in the Evaluation Plan, including but not limited to gathering language, ethnicities and special needs information for children on unduplicated counts forms and accessing F5H TA as needed
Playgroup facilitator(s),
supervisors
• Sign-in sheets and Playgroup
Attendance Duplicated Counts
Excel Form, Unduplicated Counts
Excel form, other data forms,
F5H Participant Survey (all forms

EXHIBIT A
6 and surveys provided by F5H)
• Notes from Technical Assistance
meetings/activities with F5H staff
and evaluators
• F5H Participant Survey results

8. Collect emergency contact information from ALL families attending Playgroup and have that information available at each Playgroup.

Emergency contact information can be collected using the First Time Attendance Form (for NON-IMPACT Playgroups), the Family Information Form (for IMPACT Playgroups), or another emergency contact form such as a city’s program liability form.

Playgroup facilitator(s),
supervisors
• Completed forms on file for all
participants

9. Agree to not transport children and their parents to playgroup sites in the performance of services for F5H. If that changes, program supervisors will inform F5H of the change, and program will take out and maintain Automobile/Motor Liability Insurance with a limit of liability of no less than five hundred thousand dollars ($500,000) combined single limit coverage. Such insurance shall include coverage of all “owned,” “hired,” and “non-owned” vehicles or coverage for “any auto.”
Playgroup supervisors • Email notice of change to F5H
and provide proof of Automobile
liability insurance, if applicable

EXHIBIT B
1 Exhibit B
First 5 Humboldt Playgroups
Evaluation Plan
FY 2021-2022
Benchmarks to be met:

A. Required numbers of participant surveys will be submitted by 12/10/22.

B. All forms such as copies of Playgroup Sign-In Sheets-and attendance data will be submitted on time using the agreed upon format.

Additional data forms/files will be submitted on time by e-mail or delivery of forms to First 5 Humboldt as requested below.

C. Submit a calendar of scheduled Playgroup meetings for the period of July 1, 2021 - June 30, 2022 to First 5 Humboldt by August 12, 2022
D. All Required Essential Practices are in place.

E. A minimum of 75% of Participant Survey respondents will Agree/Strongly agree that:
a. Staff members are welcoming and respectful
b. Staff members have helped me to learn about services, resources, and opportunities that are available in the community c. I have someone I can talk with about my concerns and frustrations d. My child has learned to feel more comfortable around other children F. Interim and End-of-Year Reports submitted on time
Information/data to be gathered How data will be gathered When Who will do tasks or provide data
Benchmark A and E:

1. Participant satisfaction and perceptions
of Playgroup activities and services
Surveys from XX Playgroup
participants (final required
number will be based on
unduplicated counts of
parent/caregiver participants in
the prior Fiscal Year and will be
sent with surveys in September
2021)
September-December 2021.

Completed surveys will be due
at the First 5 Humboldt office
by 4:00 on 12/10/21.

Playgroup
staff/supervisors
distribute and collect
survey plus distribute
incentive book upon
survey completion;
survey developed and
analyzed by First 5
Humboldt evaluators

EXHIBIT B
2 Benchmark C:
2a. Number of planned Playgroups for FY
2021-2022.
2b. Number of actual Playgroups for FY
2021-2022
2a. Calendar of scheduled
Playgroup meetings for the period
of July 1, 2021 – June 30, 2022
2b. Duplicated Counts Excel Form
which includes dates Playgroups
met. Explanation of changes to
calendar should be included in the
Interim and End-of-Year Reports
2a. Submit calendar to First 5
Humboldt by August 12, 2021
2b. Interim Report and
Duplicated Counts Excel Form
due 1/30/22
End-of-Year Report and
Duplciated Counts Excel Form
due 7/15/22
Playgroup
staff/supervisors
Benchmark B:

3. Duplicated counts of playgroup
participants including number of
parents/caregivers and ages and number
of children participating in every
playgroup
First 5 Humboldt Playgroup sign-in
sheets and Playgroup Attendance
Duplicated Counts Excel Form
First 5 Humboldt Playgroup
sign-in sheets and Playgroup
Attendance Duplicated Counts
Excel Form submitted with
Interim and End-of-Year
Reports
Playgroup
staff/supervisors
Benchmark B:

4. Unduplicated counts of playgroup
participants, including ethnicity, language
and special needs data for children
Unduplicated Counts Excel Form Unduplicated Counts Excel Form submitted with Interim
and End-of-Year Reports
as soon as possible
Playgroup
staff/supervisors
Benchmark D:

5. Status of Required Essential Practices
Required Essential Practices form Playgroup
staff/supervisors to
work with Specialists.

Specialists will submit
data to First 5 Humboldt
evaluators

EXHIBIT B
3 6. Participate in other evaluation
activities in conjunction with First 5
Humboldt Evaluators, which may include
staff interviews, parent interviews/focus
groups, site visits, technical assistance,
and other evaluation activities as
requested
Data will be gathered through
interviews/focus groups,
observations, and other methods
as appropriate
As requested Playgroup
staff/supervisors, First 5
Humboldt Evaluators
Benchmark F:

6. Report of progress, challenges,
successes, and stories
Interim and End-of-Year reports Interim Report due 1/30/22 End-of-Year Report due
7/30/22
Playgroup
staff/supervisors
Fortuna Parks & Rec- Projected Playgroup Budget 2022
Expenses:

Full Year Budget Jan-June 2022 Budget
Salaries/ Pay-rates (fully-burdened):

Facilitators: 90 playgroup days x 3.5 hours x $17.21/hr x 2 facilitators $ 10,842.30 $ 5,421.15 Recreation Supervisor (Admin): 50 weeks x 2 hours/week x $21.40/hr $ 2,140.00 $ 1,070.00 Parks & Rec Director (Admin): 50 weeks x 1 hour/week x $53.74/hr $ 2,687.00 $ 1,343.50 Finance (Admin): flat estimated $ 750.00 $ 375.00
Firemen's Pavilion Use:
90 playgroup sessions @3.5 hours x$35/hr $ 11,025.00 $ 5,512.50 Materials & Supplies: $ 5,000.00 $ 2,500.00
*Play structure, toys, balance bikes, games, rugs, etc.

Snacks:
90 playgroup days x $15/day $ 1,350.00 $ 675.00
Workshops/ trainings:
2x facilitators @$200 ea. x 2 workshops/yr $ 800.00 $ 400.00 Special Guests:
$100 per guest x 4 visits/yr $ 400.00 $ 200.00
Total Expenses: $ 34,994.30 $ 17,497.15
Funding Request from First 5 Humboldt (based on Playgroup Matrix):

Playgroups
2x Playgroups per week @30 children per session $12,500 $ 6,250.00 Anticipated Incentives:

Min. $15/hr wage for playgroup facilitators $500 $ 250.00 Bilingual facilitator $500 $ 250.00
Weekend playgroup Incentive (1 day: Sunday) $500 $ 250.00 Total Requested $14,000 $ 7,000.00
City Program Match/ Difference: $ 20,994.30 $ 10,497.15 *Initial investment (will diminish after first year; estimated to be $1,000/yr after year 1) Exhibit C - Budget
NOTES:

This grant agreement is for a six month period (January-June 2022) - the correct budget is shown in the rightmost column and totals $7,000.

First 5 Humboldt has additional funds dedicated to helping new Playgroups with equipment and materials. First 5 Humboldt staff will help the Grantee develop an equipment list and will purchase such equipment directly.

Exhibit D
1 FIRST 5 HUMBOLDT
Evaluation Policy for Continuation of Existing Programs Last Amended: September 13, 2016
Background. FIRST 5 HUMBOLDT invests in young children and their families to promote human dignity, human relationships, and engaged communities. Its work is based on community building. Community building is a process that takes place over time. FIRST 5 HUMBOLDT recognizes the programs it funds will also take time to achieve desired results. To ensure that funded programs are making real progress towards achieving desired results, program evaluation will be an integral and necessary component of all funding.

Program evaluation is two pronged: 1) To gain direction for improvement as programs are implemented, and 2) To determine program effectiveness over time. In the Strategic Plan 2005- 2008, the Commission’s approach to evaluation termed Pathways Actions was outlined and described. Pathways Actions is a progressive system of measurement that examines results over time. It is based on the Pathways Mapping Initiative established in January 2000 as part of the Project on Effective Interventions at Harvard University and developed in partnership with the Technical Resource Center of the Annie E. Casey Foundation. This system of results-based accountability enables FIRST 5 HUMBOLDT to both allow funded programs the time needed to achieve desired results and ensure they are making adequate progress. In 2009, Pathways Actions was renamed The Evaluation Framework.

Policy. It is the policy of FIRST 5 HUMBOLDT to evaluate the programs it funds using a system of results-based accountability. FIRST 5 HUMBOLDT will establish benchmarks for minimum compliance for each program, and determine achievement of benchmarks and progress towards achieving desired results through an analysis of the evaluation data submitted by programs. This data will include interim and final reports as well as input from: survey, focus group and interview results; service contacts; participant numbers; site visits; state or local data; and other data as determined by FIRST 5 HUMBOLDT and the program.

Benchmark indicators will be established based on bottom-line practices for playgroups and other best practice standards as relevant to each program. Programs which meet benchmarks will be considered for continued funding. However, achieving benchmarks does not represent an assurance of continued funding, only a minimum standard for consideration through deeper analysis. This evaluation analysis will be guided by the scope of work for each program, FIRST 5 HUMBOLDT strategic goals, current best practices in the fields of work related to each program, and a comparison of program data to the appropriate indicators of the First 5 Humboldt Evaluation Framework. Feedback will be provided to programs on interim reports, identifying strengths and areas of concern. Data to be submitted and benchmarks to be achieved by each funded program will be detailed in the evaluation plan and/or evaluation section of the legal agreement executed by the program and FIRST 5 HUMBOLDT.

Exhibit D
First 5 Humboldt Evaluation Policy
The Program Evaluation Process
2 1. In February of each year, FIRST 5 HUMBOLDT staff and evaluators will review all data from funded programs and prepare an analysis of progress achieved towards the indicators since the program began or since the prior program review.

2. In March of each year, the analysis will be presented to the FIRST 5 HUMBOLDT Program Evaluation Team and the Program Evaluation Team will prepare recommendations for the Commission. The Program Evaluation Team will include Commissioners, representatives from Commission Subcommittees including representation from the Evaluation Action Team and the Fiscal Subcommittee, and FIRST 5 HUMBOLDT staff. Recommendations from the Program Evaluation Team may include:
• Recognition of success and results
• Concerns about program effectiveness
• Suggestions for program improvements
• Establishment of additional benchmarks
• Requirements for continued funding
• Conducting an in-depth review
• Funding allocations

3. In April of each year, the Program Evaluation Team’s recommendations will be presented to FIRST 5 HUMBOLDT at a regularly scheduled Commission meeting.

4. The Commission will use the recommendations to:
• Acknowledge program leaders, partners, and communities for their achievements. • Provide guidance for improvements to existing programs. • Identify requirements for continued funding of existing programs as needed. • Determine funding allocations for existing programs within the budget decisionmaking process. • Determine funding decreases for existing programs, and the elimination of funding for existing programs.

5. No later than June 30th of each year, funding allocations including funding decreases/increases, and/or the elimination of funding for existing programs will be acted upon by the Commission at a regularly scheduled meeting. Guidance for program improvements and requirements for continued funding will be attached to each funding award as needed.

6. The Commission will recognize program results and successes by acknowledgement of programs, partners, and communities in our annual community report. 1 Exhibit E
FIRST 5 HUMBOLDT
Humboldt County Children and Families
Commission Social Media Policy
Effective Date: January 16, 2014

1. PURPOSE

1.1 The Humboldt County Children and Families Commission believes that social media is a valuable resource with the potential to expand the Commission’s ability to educate and connect with members of the Humboldt County community. Nevertheless, the technology brings an openness that is new to many organizations, and frequently invites a dramatic shift in communication style. The purpose of this policy is to provide a structure that will allow FIRST 5 HUMBOLDT representatives and third-party associates to participate safely and effectively in the fast-changing landscape of social media on the Internet.

2. SCOPE OF THE POLICY

2.1. The policy applies to all representatives of FIRST 5 HUMBOLDT when communicating on behalf of the Commission.

2.2. Grantees fulfilling obligations through executed agreements with FIRST 5 HUMBOLDT must agree to abide by the posting guidelines described in Sections 5.1 and 5.2 of this Policy.

3. DEFINITIONS

1.1 FIRST 5 HUMBOLDT Representatives are (but are not limited to) Commissioners, Commission staff, and contracted consultants for the Commissioners.

1.2 A social media account is any on-line (Internet) communication tool designed to:

1.2.1 Assist with FIRST 5 HUMBOLDT program implementation.

1.2.2 Assist with public education specific to children age 0-5 and their families.

4. MANAGEMENT AND OVERSIGHT

4.1. All social media accounts must be approved by the Executive Committee before they are created. Responsibility for management of FIRST 5 HUMBOLDT social media accounts will be assigned by the Executive Director.

5. POSTING RULES

5.1. Postings must not violate any federal, state, or municipal laws. They must not:

5.1.1. Violate rights of trademark or copyright holders, including use of non-public text, images, etc.;

5.1.2. Reveal information about ongoing investigations;

5.1.3. Circumvent public record laws.

5.2. Postings must maintain professionalism by:

Exhibit E
First 5 Humboldt-HCOE Agreement FY 2020/21
2 5.2.1. Identifying FIRST 5 HUMBOLDT by name whenever posting on behalf of the commission.

5.2.2. Using only appropriate language that is not foul, derogatory, disrespectful, inaccurate, or threatening.

5.2.3. Using social media in a productive and informative manner.

5.2.4. Being aware that what is written or posted by way of photographs or audio files will reflect on the Humboldt County Children and Families Commission; and use caution and care so that no use of social media results in damage to the organization or reputation of FIRST 5 HUMBOLT.

5.2.5. Not providing, or publishing confidential material, or using such material as part of any posting.

5.2.6. Not commenting on a community partner’s practices.

5.2.7. Not providing information relating to pending grant decisions, or other policy matters that could compromise negotiations between FIRST 5 HUMBOLDT and third party entities.

5.2.8. Be aware that all content added to a social media site is subject to open records laws and discovery rules in legal cases.

5.2.9. Be aware of the wide accessibility and the potential for long-term publicity of online posts.

5.2.10. Do not direct online users to sites that are not viable, ethical, legal, and moral, or sites that would violate any administrative directives, such as those for political activity, fraud, waste, or abuse.

5.3. Content Guidelines

5.3.1. Ensure that postings deliver a message that is consistent with FIRST 5 HUMBOLDT goals and directives, especially the four focus areas of Child Health, Family Strengthening, Early Childhood Care & Education, and Systems Integration.

5.3.2. The Commission may approve endorsements of products or commercial enterprises (movie, books, activity) ONLY under exceptional circumstances (the content should be newsworthy, essential to one of our four focus areas, and not cost prohibitive). Representatives must apply directly to the Executive Director for permission to endorse a product or enterprise.

5.3.3. Whenever possible, use social media to direct traffic to our primary website— www.first5humboldt.org

5.3.4. Promote FIRST 5 HUMBOLDT by finding and sharing information that is interesting and helpful to our followers. If possible, encourage them to share with their network and provide an example of how to do this.

5.3.5. As a FIRST 5 HUMBOLDT representative, be cognizant of the fact that you are part of the Commission’s brand, therefore be sure that what you post is related to FIRST 5 HUMBOLDT’s work and is not controversial. If there is uncertainty, discuss with the Executive Director.

5.3.6. FIRST 5 HUMBOLDT’s audience is comprised of stakeholders, politicians, and grantees.

Communication should be clear, accurate, and useful.

5.3.7. Maintain correct punctuation and grammatical usage and proofread postings to eliminate misspellings.

5.4. Managing Comments.

5.4.1. Positive comments should be noted and archived.

5.4.2. Misinformed comments should be politely corrected.

Exhibit E
3 5.4.3. Critical comments that don’t merit correction should be ignored.

5.4.4. Vulgar or extremely off-topic comments should be removed.

5.4.5. Don’t remove a post just because it is critical or misinformed. It’s an opportunity to educate.

5.4.6. Think before responding to hate-speech or negative comments. For FIRST 5 HUMBOLDT Representatives, discuss with the Executive Director before taking action.

6. SECURITY AND CONFIDENTIALITY

6.1. All social media sites are the property of the Humboldt County Children and Families Commission. All User IDs and passwords must be disclosed to the Executive Director.

6.2. FIRST 5 HUMBOLDT representatives may not neglect or abuse their social media accounts.

Accounts must be monitored a minimum of once a week, and any breaches must be reported within 24 hours of discovery.

6.3. FIRST 5 HUMBOLDT representatives and grantees must be mindful to prevent fraud and unauthorized access to accounts, and preserve the confidentiality of access passwords.

References
-County of Humboldt, Social Media Policy, 2012.
-First 5 Fresno County, Internal Social Media Guidelines, 2012. -First 5 Ventura County, Social Media Guidelines, 2011.

Healthy Beverage Policy Effective Date: May 19, 2015
FIRST 5 HUMBOLDT strives to promote health and wellness through the promotion of healthy beverages. All FIRST 5 staff, and grantees receiving FIRST 5 funding, are expected to be role models for the families they serve. Given the strong link between sugar-sweetened beverage consumption and obesity, beverages purchased with funding received from FIRST 5 HUMBOLDT and served during FIRST 5 HUMBOLDT funded events, meetings, programs, activities, and celebrations are required to meet the following nutritional guidelines:

Beverages for Children
As mentors and role models for children and families, FIRST 5 HUMBOLDT recommends that grantees provide the following healthy opportunities to the community:
• Provide water free of charge, served in pitchers rather than individual plastic bottles, whenever possible to reduce the environmental impact.
• Healthy beverages for children in
addition to water:
o Unflavored milk, e.g. cow, goat,
soy, rice, almond, oat, etc. (ages
2 and older);
o Carbonated water with no
sweeteners, flavored or
unflavored;
o 100% fruit juice portioned
according to the American
Academy of Pediatrics, 4-6 oz.
for children ages 2 – 6;
o Consider whole fruit slices in
place of juice.

Beverages for Adults
During meetings and events where there are
ONLY adults, the following beverage recommendations apply:
• Water with no sweetened additives;
• Non-caloric beverages, such as coffee or tea;
• Carbonated water with no sweeteners, flavored or unflavored; • Unflavored milk, e.g. cow, goat, soy, rice, almond, oat, etc. • 100% fruit juice.

Regardless of funding source, FIRST 5 HUMBOLDT strongly encourages serving healthy beverages during activities for young children and their families.

Exhibit F
Business Agenda Item 5b

Page 1 of 2 ends

STAFF REPORT
City Council Business Agenda Item
DATE: January 18, 2021
TO: Honorable Mayor and Council Members
FROM: Liz Shorey, Deputy Director of Community Development THROUGH: Merritt Perry, City Manager
SUBJECT: Supplemental Budget Request to Use American Rescue Plan Act Funds for the Server Upgrades Necessary to Implement Tyler Technologies Software for the Community Development Department
STAFF RECOMMENDATION:

Approve a Supplemental Budget Request (SBR) to use American Rescue Plan Act (ARPA) Funds in the amount of $ $80,230 for licensing and server upgrades necessary to implement the permit processing and tracking software for the Building and Planning divisions of the Community Development Department by Tyler Technologies.

EXECUTIVE SUMMARY:

In mid-2021, the City requested proposals for a new planning and building software system, to improve the public’s ability to submit applications electronically, check their permit status online, and remotely pay fees and receive their permits. The software will also save staff time and improve permit flow by consolidating internal communication into one software portal, tracking key permit dates and deadlines including submittal, referral, corrections, and resubmittals, and creating electronic permit issuance. Staff’s time is relieved of managing paper files, retrieving and filing information in multiple format electronic files, hand-delivering plan review copies, and relying on self-reminders. The software is comparable to the internet revolution in shopping online where purchases can be made instantly, shipping is tracked on one’s phone, and goods are delivered without making a physical trip to the store. In this application, developers will be able to submit and seek project approvals without physically having to come into city hall. This is especially important as the COVID pandemic continues and physical contact is limited at times due to health and safety protocols.

Three proposals were received and evaluated by staff. Based on a number of factors (risks, costs, and management challenges), staff determined that the best choice is Tyler Technologies, which offers a complete permit tracking system, and will streamline the Finance Department’s payment processing. Tyler’s cost and services are comparable or better the other proposals received, with the additional attribute of having demonstrated their effectiveness in managing the Finance Department’s software.

Business Agenda Item 5b

Page 2 of 2 ends

City Cost:

Staff is requesting that the Council approve the amount of $55,230 for licensing and training by Tyler Technologies, and $25,000 for purchase of hardware and server upgrades. Annual maintenance costs would be $14,550 per year, to be allocated from the General Fund, and reimbursed with a “technology fee” of 5.5% on each permit. This would generate approximately $14,660 per year, and would be collected as a percentage of building permit fees, ranging from $5 on small permits, $200 for single-family residential permits, and $275 on new commercial buildings.

Builder’s Survey:

Staff issued a builder’s survey to 28 local builders. Twelve responses were received (see attached summary of responses). The responses were generally positive. Nine respondents were in favor of an online portal or email with digital building plans, and eight were in support of receiving a permit from an on-line portal or email. Eight were in support of an online payment portal. Six were in support of paying a fee for the service, and seven felt that online permitting would have a positive effect on their business.

FINANCIAL IMPACT:

The first year cost of $80,230 would come from American Rescue Plan Act (ARPA) funds. The ongoing, annual maintenance cost of $14,550 per year would come from the General Fund, and reimbursed by a 5% technology fee applied to building permits.

RECOMMENDED COUNCIL ACTION:

1. Receive staff presentations and review Council questions with staff

2. Open Public Comment

3. Close Public Comment

4. Approve an SBR to use American Rescue Plan Act (ARPA) Funds for Tyler Technologies and the server upgrades necessary to implement the Community Development permitting software in the amount of $80,230. Roll Call vote.

ATTACHMENTS:
 Tyler Quote
 Builder’s Survey
 SBR
2021-297450-H0D5M7 1 of 3
Sales Quotation For:

City of Fortuna
621 11th St
Fortuna CA 95540-2346
Tyler Software
Description License Discount License Total
Annual
Maintenance
Incode
Incode 10 Customer Relationship Management Suite
Cashiering $ 5,700 $ 855 $ 4,845 $ 1,425
EnerGov
Citizen Self Service - Community Development $ 5,000 $ 750 $ 4,250 $ 1,250 Community Development (Formally PLM) [10] $ 1,500 $ 2,250 $ 12,750 $ 3,750 e-Reviews $ 10,000 $ 1,500 $ 8,500 $ 2,500
GIS [10] $ 500 $ 750 $ 4,250 $ 1,250
iG Workforce Apps [5] $ 500 $ 375 $ 2,125 $ 625
Intelligent Objects Automation $ 8,000 $ 1,200 $ 6,800 $ 2,000 Report Toolkit $ 2,000 $ 300 $ 1,700 $ 500
Tyler 311 $ 5,000 $ 750 $ 4,250 $ 1,250
TOTAL: $ 38,200 $ 8,730 $ 49,470 $ 14,550
Services
Description Hours/Units
Extended
Price Maintenance
Incode 10 Customer Relationship Management Suite
Quoted By: Cody Gunstenson
Quote Expiration: 6/25/22
Quote Name:
2021-297450-H0D5M7 2 of 3
Professional Services 32 $ 4,160 $ 0
Customer Relationship Management Suite Project Management 1 $ 1,600 $ 0 TOTAL: $ 5,760 $ 0
Summary One Time Fees Recurring Fees
Total Tyler Software $ 49,470 $ 14,550
Total Tyler Services $ 5,760
Summary Total $ 55,230 $ 14,550
Contract Total $ 69,780
Detailed Breakdown of Professional Services (Included in Summary Total) Description Hours Extended Price Maintenance
Incode
Incode 10 Customer Relationship Management Suite
Cashiering 32 $ 4,160 $ 0
Sub-Total 32 $ 4,160 $ 0
TOTAL: 32 $ 4,160 $ 0
Comments
Cashiering supports credit/debit cards via ETS, includes PCI Compliant, a cash collection interface, a cashiering receipt import) eReviews enables electronic review and markup of submitted plans and other documentation by client personnel. eReviews requires Bluebeam Studio Prime, at an estimated yearly subscription cost of $3,000/100 users to be purchased separately by Client. Further pricing detail is upon request. iG Workforce - iG Inspect and iG Enforce provide a mobile solution for field personnel to capture inspection and code data remotely. Tyler will assist to connect IG Apps to the EnerGov suite, and support testing. These applications are available on iOS.

Tyler 311 is an application for citizens to report code complaints. Tyler resources will configure, train client personnel, and support go-live for 311 functionality utilized by EnerGov.
2021-297450-H0D5M7 3 of 3
Client agrees that items in this sales quotation are, upon Client's signature or approval of same, hereby added to the existing agreement ("Agreement") between the parties and subject to its terms. Additionally, payment for said items, as applicable but subject to any listed assumptions herein, shall conform to the following terms, subject to payment terms in an agreement, amendment, or similar document in which this sales quotation is included:
• License fees for Tyler and third-party software are invoiced upon the earlier of (i) delivery of the license key or (ii) when Tyler makes such software available accessible.
• Fees for hardware are invoiced upon delivery.
• Fees for year one of hardware maintenance are invoiced upon delivery of the hardware. • Annual Maintenance and Support fees, SaaS fees, Hosting fees, and Subscription fees are first payable when Tyler makes the software accessible to the Client (for Maintenance) or on the first day of the month following the date this quotation was signed (for SaaS, Hosting, and Subscription), and any such fees are prorated to align with the applicable term under the agreement, with renewals invoiced annually thereafter in accord with the Agreement. • Fees for services included in this sales quotation shall be invoiced as indicated below. o Implementation and other professional services fees shall be invoiced as delivered. o Fixed-fee Business Process Consulting services shall be invoiced 50% upon delivery of the Best Practice Recommendations, by module, and 50% upon delivery of custom desktop procedures, by module.
o Fixed-fee conversions are invoiced 50% upon initial delivery of the converted data, by conversion option, and 50% upon Client acceptance to load the converted data into Live/Production environment, by conversion option. Where conversions are quoted as estimated, Tyler will invoice Client the actual services delivered on a time and materials basis. o Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. For the avoidance of doubt, where "Project Planning Services" are provided, payment shall be invoiced upon delivery of the Implementation Planning document. Dedicated Project Management services, if any, will be invoiced monthly in arrears, beginning on the first day of the month immediately following initiation of project planning.
o If Client has purchased any change management services, those services will be invoiced in accordance with the Agreement. o Notwithstanding anything to the contrary stated above, the following payment terms shall apply to fees specifically for migrations: Tyler will invoice Client 50% of any Migration Services Fees listed above upon Client approval of the product suite migration schedule. The remaining 50%, by line item, will be billed upon the go-live of the applicable product suite. Tyler will invoice Client for any Project Management Fees listed above upon the go-live of the first product suite. Annual SaaS Fees will be invoiced upon availability of the hosted environment.

Any SaaS or hosted solutions added to an agreement containing Client-hosted Tyler solutions are subject to Tyler’s SaaS Services terms found here:
https://www.tylertech.com/terms/tyler-saas-services.

Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held For six (6) months from the Quote date or the Effective Date of the Contract, whichever is later.

Customer Approval: Date:

Print Name: P.O.#:

Question Answer Totals

1. Have you used an online portal for the building permit process with other jurisdictions? ☐Yes 6
☐No 4

2. Current application submittal method
☐ In-Person with emailed digital and in-person hardcopy building plans 6 ☐ Email with digital building plans (over-the-counter permits) 5 ☐Fax (over-the-counter permits) 3

3. Preferred application submittal method
☐Online portal or email with digital building plans and in-house printing 9 ☐In-Person with digital and hard-copy building plans 3
☐Fax (over-the counter)
3(a) Would you pay a small fee for large format in-house printing services? ☐Yes 6
☐No 3

4. Preferred method for permit status updates
☐Email 9
☐Phone 2
☐In-person 1
☐On-line portal 2

5. Preferred building permit issuance method
☐Pick-up hardcopy in person 3
☐Print digital copy from on-line portal or email 8

6. Current building permit fee payment method
☐Over the phone debit payment 2
☐Mail check 2
☐Cash or check in-person 7

7. Preferred building permit fee payment method
☐Online payment portal 8
☐Over the phone debit payment 2
☐Mail check 3
☐Cash or check in-person 1

8. Preferred building inspection scheduling method
☐Phone-in hotline 3
☐On-line portal 4

9. Please rate your opinion of this fee below
☐4. I would be willing to pay a fee for an improvement in services. 6 ☐3. I will pay a fee but I do not feel services will be improved. ☐2. I do not want to pay a fee and I do not feel that services will be improved. 2 ☐1. I do not want to pay the fee and I feel that services would deteriorate. 2

10. Please rate the effect online permitting will have on your business ☐ 3. Online permitting will have a positive effect on my business. 7 ☐2. Online permitting will have no effect on my business. ☐1. Online permitting will have a negative effect on my business. 3

11. *Optional* Please rate your level of satisfaction with the current permitting process ☐Very Satisfied 2
☐Somewhat satisfied 1
☐Satisfied 5
☐Somewhat dissatisfied 1
☐Dissatisfied 1
☐Very dissatisfied
Requesting Department: Packet #
JV #
Fund Name/s Amended: Prepared By
Checked By
Fund #/s Amended: Post Date
New Budget Appropriation Intra‐Department Budget Transfer Additional Budget Appropriation Other Budget Transfer

REVENUES
Account Description Account Number Current Budget Proposed Amendments
Amended
Budgets
TOTAL

EXPENDITURES
Account Description Account Number Current Budget Proposed Amendments
Amended
Budgets
TOTAL

PURPOSE
Department Head: Date:

Finance Director: Date:

City Manager: Date:

CITY OF FORTUNA
SUPPLEMENTAL BUDGET REQUEST
Business Agenda Item 5c

Page 22 of 27 ends

STAFF REPORT
City Council Business Agenda Item

DATE: January 18, 2022
TO: Honorable Mayor and Council Members
FROM: Liz Shorey, Deputy Director of Community Development THROUGH: Merritt Perry, City Manager
SUBJECT: A Public Hearing to Consider an Urgency Ordinance Implementing StateMandated Procedures for Urban Lot Splits and Two-Unit Projects and Determining the Ordinance to Be Exempt From California the Environmental Quality Act, Amending Title 17 – Zoning Regulations of the Fortuna Municipal Code by adding Chapter 17.09 – State Mandated Procedures, and Amending Title 16 – Subdivisions by adding Section 16.04.070, Ordinance 2022-751
STAFF RECOMMENDATION:

Waive further reading and find that Urgency Ordinance 2022-751 is necessary for the immediate preservation of the public peace, health, or safety for the reasons stated therein, and find that Urgency Ordinance 2022-751 is exempt from the California Environmental Quality Act (CEQA), and approve and adopt Urgency Ordinance 2022-751 to take immediate effect.

BACKGROUND:

The California Legislature recently passed and Governor Newsom signed Senate Bill 9 (“SB 9”).

SB 9 will require the City to both: (1) allow any single-family lot to be split, roughly into halves, with resulting lots as small as 1,200 sf and (2) allow up to two single-family dwellings to be developed on each single-family residential lot. SB 9 requires the City to approve eligible lot splits and two-unit projects ministerially (i.e., without discretionary review or hearing). Property owners can also utilize both SB 9 provisions. Thus, an SB 9 lot split followed by an SB 9 twounit project on each of the two new lots would result in four total dwellings on what was formerly a single-family residential lot – all with only ministerial approval except in limited circumstances.

SB 9 specifically allows cities to adopt ordinances to implement the provisions of SB 9, and such ordinances are not subject to CEQA. The bill also allows cities to impose and enforce objective zoning standards, objective subdivision standards, and objective design review standards that do not conflict with the provisions of SB 9.

The proposed urgency ordinance will address both “urban lot splits” – the term SB 9 uses for ministerial lot splits – and “two-unit projects” – the term staff incorporated into the ordinance to apply to ministerially approved projects to either construct two primary residential dwelling units Business Agenda Item 5c

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or to add an additional primary dwelling unit to a lot that already contains a primary residential dwelling unit. The ordinance will add Chapter 17.09 to the City’s Zoning Regulations and add Section 16.04.070 to Title 16, which governs subdivisions.

The ordinance will only apply to the extent that SB 9 remains in force and effect and compels the City to approve urban lot splits and/or two unit projects. Except where SB 9 specifically prohibits it, the City’s general development and subdivision standards will continue to apply. While the intent is that this ordinance, together with the City’s existing objective standards, will be a comprehensive approach to the new SB 9 procedures, the City may continue to refine its approach to regulating these new state-mandated approvals.

The proposed ordinance is an urgency measure that will take immediate effect. In general, ordinances affecting planning and zoning must first be presented to Planning Commission for a recommendation and then approved following a second reading at a regular meeting of the City Council. Ordinances generally take effect 30 days following adoption. It will be necessary for the City Council to adopt this ordinance as an urgency measure because SB 9 was signed in October 2021, and will became effective on January 1, 2022, giving the City insufficient time to fully prepare and process a standard ordinance. As further set forth in this report, the ordinance itself and during staff’s presentation at the meeting, the proposed ordinance addresses matters that are imminently necessary for the health, safety, and welfare of the community and that are critical to have in place prior to SB 9 taking effect. Staff will concurrently process an ordinance following the City’s standard procedures as well. A hearing will be scheduled for an upcoming Planning Commission meeting and then a hearing will be noticed for a future City Council meeting.

DISCUSSION:

The proposed ordinance is a comprehensive approach to implementation of SB 9, which addresses the following:

Application Process
Because SB 9 requires ministerial approval, neither the Planning Commission nor the City Council will have review or approval authority of urban lot splits or two-unit projects. The Community Development Director will be the ministerial approval authority, and in order to correct any errors and avoid unnecessary litigation, the ordinance contains an administrative appeal to the Planning Commission to review any denials. This review, however, will also be ministerial and will be limited to a determination of whether the application was wrongfully denied.

Property Ownership
SB 9 requires the applicant to submit an affidavit indicating that the applicant intends to live in one of the units for at least three years, but the City cannot impose any additional owner occupancy requirements. The proposed ordinance therefore only allows individuals, as opposed to corporate owners to apply for urban lot splits and two-unit projects and requires the affidavit as part of the application. There are mandatory exceptions built in for certain housing-related nonprofit corporations.

Limitations on Lot Splits
SB 9 indicates that an urban lot split must result in each lot containing no more than 60% and no less than 40% of the original lot. Additionally, SB 9 prohibits an urban lot split on any lot that has already been created by an urban lot split. There cannot be multiple subdivisions of the same Business Agenda Item 5c

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property; it only allows for a single ministerial split. The proposed ordinance incorporates both of these rules into the Zoning Regulations.

Residential Use
Lots that are split under SB 9 must be used for residential uses. Therefore, the proposed ordinance requires the Community Development Director to reject any application for an urban lot split if a resulting lot is not suitable for development of a home. A property owner would not be able to split off a property that is not developable. (And as noted above, the smaller parcel must be at least 40% of the original’s square footage.)
Limitations on Unit Size
In accordance with SB 9, the ordinance prohibits new units that are less than 500 square feet or more than 800 square feet. The ordinance also allows existing units that are smaller than 800 square feet to expand up to 800 square feet. Existing units that are larger than 800 square feet are restricted to their size and footprint and may not be expanded.

Non-Displacement
To prevent development from being utilized as a tool for displacing tenants, SB 9 prohibits urban lot splits and two-unit projects involving demolition or alteration of any housing that has been occupied by a tenant in the last three years. The proposed ordinance places the onus on the applicant to show that the project has not been occupied by a tenant in the past three years.

Enforcement of Setbacks
The City cannot impose any objective standards that prevent construction of two 800 square foot units, but the City is otherwise entitled to apply its standard setbacks. In the event that a lot cannot accommodate two 800 square foot units with normal setbacks, the City will only allow the minimal encroachment that is physically necessary. In no event will a unit be allowed to encroach to less than four (4) feet for a side or rear setback.

Parking Limitations
SB 9 prohibits cities from requiring more than one on-site parking space per unit for any urban lot split or two-unit project. Nothing prevents applicants from voluntarily constructing parking that meets or exceeds standard City Code requirements.

Utility Connections
The proposed ordinance requires applicants to submit “will serve” letters from all utility providers and a percolation test as part of the lot split process. The proposed ordinance requires a separate sanitary sewer connection or on-site waste treatment system for each unit created. The Municipal Code requires all new residential units to underground all utility connections for newly created units.

Number of Units per Lot
SB 9 has been advertised as the “end of single-family zoning” in California, but in reality the Legislature impacted single family lots several years ago by adopting a series of bills that required cities to allow accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs) by-right in single family zones.

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SB 9 specifically allows cities to restrict ADUs on properties created through an urban lot split.

While such properties may have two units, SB 9 specifically indicates that these properties may be restricted to two total units, inclusive of any ADUs or JADUs. Thus, a property that utilizes an urban lot split could result in four total units from the single property, but no more than that.

SB 9 is less clear in relation to ADUs on properties that contain two-unit projects. In general, SB 9 specifically defines two-unit projects as adding a second unit where there is one existing unit or developing a property with two units. It does not specifically state whether “units” in this instance also includes ADUs or JADUs and is essentially silent on this matter. However, given the definition of two-unit projects, the proposed ordinance is structured to only allow a maximum of two total units.

Additional Statutory Exceptions
There are several other statutory exceptions to SB 9 based on certain property characteristics. For example, prime farmland and some other farmland properties, wetlands, hazardous waste sites, certain flood zones, and conservation properties are exempt. These exemptions are incorporated into the proposed ordinance by reference to Government Code section 65913.4, where they are contained. Additionally, SB 9 exempts properties that are designated as historical or within a historical district.

Notice to Future Buyers
Because SB 9 creates state law rights that differ from local standards and will have different impacts on property that may not be apparent to future residents, the proposed ordinance imposes an objective standard on SB 9 applicants to record a covenant on the property’s title that gives notice and restricts future buyers to limitations resulting from an urban lot split or a two-unit project. For example, future buyers are likely to be unaware that SB 9 properties are limited to only two dwellings at a maximum of 800 square feet. The notice on title will inform potential future buyers so that potential future residents are fully informed of the limitations on the use of their properties. Additionally, the proposed ordinance requires consent from any lienholders, such as a mortgage company, so that the required covenant is still effective in the event of foreclosure.

Specific Adverse Impacts
SB 9 has a “catch-all” exemption that allows cities to deny proposed urban lot splits or two-unit projects if the building official makes a written finding, based upon a preponderance of the evidence, that the urban lot split or two-unit project would have a “specific, adverse impact” upon public health and safety or the physical environment and for which there is no feasible method to satisfactorily mitigate or avoid the specific, adverse impact. The term “specific adverse impact” is defined to mean “a significant, quantifiable, direct, and unavoidable impact, based on objective, identified written public health or safety standards, policies, or conditions as they existed on the date the application [is] deemed complete.” The definition specifically excludes inconsistency with a zoning or general plan designation.

SB 9 is, unfortunately, a poorly drafted statute that fails to provide clear direction to cities as to how to implement its provisions. In this case, SB 9 specifically states that the “building official” must make this written finding. A building official is generally a professional that is responsible for interpretation, application and enforcement of the City’s building codes. The building official is not typically engaged in assessing health, safety or environmental impacts that do not relate to the building code and would not be the City official that is most appropriate or qualified to make Business Agenda Item 5c

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these findings in many cases.

The only logical interpretation of SB 9 is that the Legislature used the term “building official” to identify the city official that would be in charge of ministerially approving urban lot splits and two-unit projects. For the City, the most appropriate official to approve or deny such projects, and to make findings of specific adverse impacts is the Community Development Director. To the extent that the specific adverse impact is based on a building code provision, the building official, who serves under the Community Development Director, would provide the opinion.

But in any particular case, it may be necessary to have collaboration from the city engineer, the fire chief or inspector, or an outside consultant, among others. Thus, as the best way to implement SB 9 and this specific provision, the proposed ordinance indicates that the Community Development Director will be responsible for this determination. The determination would be subject to the appeal to the Planning Commission, who would also rely on input from the appropriate City professionals.

Dedication of Right-of-Way and Construction of Public Improvements SB 9 prohibits the City from requiring an applicant to dedicate right-of-way or construct offsite improvements as a condition of approval of an urban lot split. This is another way in which the law seems to misunderstand common and necessary planning practices. Features such as sidewalks, which are critical to provide a safe and ADA accessible pedestrian path may require a dedication of right-of-way or may be an offsite improvement if the right-of-way has already been dedicated. The ordinance therefore clarifies that an application would be subject to denial if dedications or offsite improvements are necessary.

By adopting Urgency Ordinance, the Municipal Code amendments will be effective immediately, ensuring that allowable objective standards will be in place to address local health and safety issues. Following adoption of this urgency ordinance, City staff will bring the zoning amendments to the Planning Commission through the regular public hearing process and return to the City Council for adoption of a non-urgent ordinance.

ENVIRONMENTAL ASSESSMENT:

Pursuant to Government Code sections 66411.7(n) and 65852.21(j) an ordinance adopted to implement SB 9 is not considered a project under the California Environmental Quality Act.

Approval of the Urgency Ordinance is therefore not a project.

FISCAL IMPACT:

There is no fiscal impact to the City as a result of adopting the SB 9 zoning standards.

RECOMMENDED COUNCIL ACTION:

1. Receive staff presentation and review questions with staff

2. Open public comment

3. Close public comment

4. Motion to adopt Ordinance 2022-751, read by title only. Roll Call vote.

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ATTACHMENTS:
 Urgency Ordinance 2022-751, An Urgency Ordinance of the City Council of the City of Fortuna, California amending Title 17 – Zoning Regulations of the Fortuna municipal code by adding Chapter 17.09 – State Mandated Procedures and by amending Title 16 – Subdivisions by adding Section 16.04.070 – Urban Lot Splits and Determining the Ordinance to be Exempt from CEQA
 Urgency Ordinance 2022-751 - Exhibit "A"
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ORDINANCE NO. 2022-751

AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FORTUNA, CALIFORNIA AMENDING TITLE 17 – ZONING REGULATIONS OF THE FORTUNA MUNICIPAL CODE BY ADDING CHAPTER 17.09 – STATE MANDATED PROCEDURES AND BY AMENDING TITLE 16 – SUBDIVISIONS BY ADDING SECTION 16.04.070 – URBAN LOT SPLITS AND DETERMINING THE ORDINANCE

TO BE EXEMPT FROM CEQA
WHEREAS, the City of Fortuna, California (“City”) is a municipal corporation, duly organized under the constitution and laws of the State of California; and WHEREAS, in 2021, the California Legislature approved, and the Governor signed into law Senate Bill 9 (“SB 9”), which among other things, adds Government Code sections 65852.21 and 66411.7 to impose new limits on local authority to regulate urban lot splits and two-unit projects; and
WHEREAS, SB 9 allows local agencies to adopt objective design, development, and subdivision standards for urban lot splits and two-unit projects; and WHEREAS, SB 9 became effective on January 1, 2022, and preempts any conflicting City ordinance; and
WHEREAS, the City desires to amend its local regulatory scheme to implement Government Code sections 66411.7 and 65852.21 in a manner that appropriately regulates projects under SB 9 in accordance with existing City standards and land use policies; and WHEREAS, there is a current and immediate threat to the public health, safety, or welfare based on the passage of SB 9 because if the City does not imminently adopt appropriate objective standards for urban lot splits and two-unit projects, the City would thereafter be limited to applying only the objective standards that are already in its code, which did not anticipate and were not enacted with urban lot splits and ministerial two-unit projects in mind; and WHEREAS, approval of urban lot splits and two-unit projects based solely on the City’s default standards, without appropriate regulations governing unit quantity and size, setbacks, parking, utilities, among other things, would threaten the character of existing neighborhoods, and negatively impact property values, personal privacy, life safety and endanger the physical environment. These threats to public safety, health, and welfare justify adoption of this Ordinance as an urgency ordinance to be effective immediately upon adoption by a four-fifths vote of the City Council; and
WHEREAS, to protect the public safety, health, and welfare, the City Council may adopt this Ordinance as an urgency measure in accordance with Government Code section 36937(b); and WHEREAS, the City Council has considered the staff report, supporting documents, public testimony, and all appropriate information that has been submitted with this Ordinance; and WHEREAS, all legal prerequisites to the adoption of the Ordinance have occurred.

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NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FORTUNA DOES ORDAIN AS FOLLOWS:

SECTION 1. Recitals. The above recitals are each incorporated by reference and adopted as findings by the City Council.

SECTION 2. CEQA. Under California Government Code sections 65852.21(j) and 66411.7(n), the adoption of an ordinance by a city or county implementing the provisions of Government Code sections 66411.7 and 65852.21 and regulating urban lot splits and two-unit projects is statutorily exempt from the requirements of the California Environmental Quality Act (“CEQA”). Therefore, adoption of this Ordinance is statutorily exempt from CEQA because it implements these new laws enacted by SB 9. The City Council hereby directs staff to prepare, execute, and file with the Humboldt County Clerk a notice of exemption within five working days of the adoption of this Ordinance.

SECTION 3. General Plan. Based on the entire record before the City Council, and all written and oral evidence presented, the City Council hereby finds that this Ordinance’s amendments to the Fortuna Municipal Code are consistent with the City’s adopted General Plan, except to the extent SB 9 precludes consistency, for the reasons set forth below:

1. Land Use Element Goals LU-1 and LU-4, and Policies LU-4.4 and LU-4.6, LU-5.1, provide that new development should be complementary to the existing character of the City. To an extent permitted under SB 9, this Ordinance imposes objective development standards on urban lot splits and two-unit projects. Such standards include regulations governing lot size, unit size, setbacks, parking, and utilities. Collectively, such standards are intended to align SB 9 projects with the City’s existing development standards—which will lessen the impact of SB 9 projects on the community’s existing character, surrounding neighborhoods, and natural features. For these reasons, this Ordinance is consistent with Goals LU-1 and LU-4, and Policies LU-4.4 and LU-4.6, LU5.1,.

2. Community Development Element Policies CD-1.1 and CD-5.5 provide that new development should, among other things, be compatible with the physical characteristics of the site and surrounding land uses. This Ordinance subjects SB 9 urban lot splits and two-unit projects to generally applicable and SB 9-specific objective development standards. Such standards will promote compatibility with the physical characteristics of the site and surrounding land uses by regulating, among other things, lot access, earthquake and fire safety, setbacks, unit quantity, unit size, and parking. For these reasons, this Ordinance is consistent with General Plan Community Development Policies CD-1.1 and CD-5.5.

3. Community Development Element Policies CD-1.7 and CD-4 provides that the City should identify, designate, and protect buildings, districts, and sites of historic importance in the City. In accordance with SB 9, this Ordinance exempts properties that are designated as historical or within a historical district. Exempting these properties will protect the City’s historical buildings, districts, and historic sites by ensuring that SB 9 lot splits and two- unit projects do not occur in these areas. Consequently, this Ordinance is consistent with General Plan Land Use Policies CD-1.7 and CD-4.

SECTION 4. Zoning Regulations Amendment. Chapter 17.09 – State Mandated Procedures Business Agenda Item 5c

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is hereby added to the Fortuna Zoning Regulations (Title 17 of the Municipal Code) as set forth in Exhibit “A,” attached hereto and incorporated herein by reference. Without modifying the substance, following approval of this Ordinance, the City Clerk shall cause the Zoning Regulations amendments to be consistent in form and style with the Zoning Regulations.

SECTION 5. Municipal Code Amendment. Title 16 - Subdivisions of the Fortuna Municipal Code is hereby amended to include a new section 16.04.070 as follows:

16.04.070 Urban Lot Splits
Urban lot splits, as authorized by Government Code section 66411.7, are subdivisions subject to this Title that shall be more specifically governed as set forth in Chapter 17.09 of Title 17 of the Fortuna Municipal Code.

SECTION 6. Effective Date. This Ordinance takes effect immediately upon its adoption and shall become operative on January 19, 2022.

SECTION 7. Severability. If any provision of this Ordinance or its application to any person or circumstance is held to be invalid, such invalidity has no effect on the other provisions or applications of the Ordinance that can be given effect without the invalid provision or application, and to this extent, the provisions of this resolution are severable. The City Council declares that it would have adopted this Ordinance irrespective of the invalidity of any portion thereof.

PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of Fortuna, California, on this 18th day of January 2022 by the following vote:

AYES:

NAYS:

ABSENT:

ABSTAIN:

ATTEST:

Sue Long, Mayor
___________________________
Siana L. Emmons, City Clerk
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Exhibit “A”
Chapter 17.09

STATE MANDATED PROCEDURES

17.09.010 – SB 9--General
A. Purpose
The purpose of this Chapter is to implement the provisions of Senate Bill 9 and any other land use procedure that state law mandates on the City but that would otherwise be inconsistent with the City’s land use and development policies, procedures or regulations. The purpose of this Chapter is to implement all City land use and development policies, procedures or regulations to the maximum extent allowed under state law.

B. Applicability
This Chapter shall only apply to the extent that the City is required to ministerially approve applications for development actions under state law provisions. This Chapter shall not be construed to allow any greater rights to approval of a development application than the City is required to grant under state law. To the extent any state- mandated procedure in this Chapter is repealed, determined to be unlawful or is otherwise not mandatory upon the City, then this Chapter shall not allow for approval of any such applications.

The provisions of this Chapter shall continue to apply to any development applications previously approved hereunder.

Specifically, this Chapter shall apply to:

1. Urban lot splits under Government Code section 66411.7.

2. Two-unit projects under Government Code section 65852.21.

C. Definitions
Terms defined in Chapter 17.08 of these Zoning Regulations shall have the same meanings in this Chapter, unless otherwise expressly defined in this Chapter.

The following terms used in this Chapter shall be defined as follows:

1. “Individual property owner” means a natural person holding fee title individually or jointly in the person’s own name or a beneficiary of a trust that holds fee title.
“Individual property owner” does not include any corporation or corporate person of any kind (partnership, LP, LLC, C corp, S corp, etc.) except for a Business Agenda Item 5c

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community land trust (as defined by Revenue and Taxation Code section 402.1(a)(11)(C)(ii)) or a qualified nonprofit corporation (as defined by Revenue and Taxation Code section 214.15).

2. “Specific adverse impact” has the same meaning as in Government Code section
65589.5(d)(2), which is a significant, quantifiable, direct, and unavoidable impact, based on objective, identified written public health or safety standards, policies, or conditions as they existed on the date the application was deemed complete, and does not include (1) inconsistency with the zoning ordinance or general plan land use designation or (2) the eligibility to claim a welfare exemption under Revenue and Taxation Code section 214(g).

3. A “two-unit project” means the development of two primary dwelling units or, if there is already a primary dwelling unit on the lot, the development of a second primary dwelling unit on a legally subdivided lot in accordance with the requirements of this section.

4. “Urban lot split” means the subdivision of an existing, legally subdivided lot into two lots in accordance with the requirements of Government Code section 66411.7 and this Chapter pursuant to a ministerial approval process.

D — Approval Authority

1. Director. The Director shall have authority to approve or deny all applications that are subject to ministerial approval in accordance with this Chapter.

2. Appeal. The applicant may appeal a decision of the Director under this Chapter in accordance with Chapter 17.07. Review on appeal shall be ministerial and shall be limited to a determination as to whetherthe application meets all requirements for approval. The applicant shall have the burden of showing in all respects that the City must ministerially approve the application as presented.
a. Specific Adverse Impacts. If the applicant contends that specific adverse impacts of the proposed project can be satisfactorily mitigated or avoided, then the appeal must set forth in detail how the applicant will mitigate or avoid such specific adverse impacts.

If the applicant contends that there are no specific adverse impacts, the applicant shall submit all information to rebut the Director’s finding with the appeal.

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17.09.020 – SB 9 – Urban Lot Splits
A — Applicants; Approval Authority

1. Owners/Lienholders. Only individual property owners may apply for an urban lot split. Any person with a security interest in, or other senior lien against, the lot to be split as an urban lot split must consent and subordinate to recordation of the restrictions resulting from the urban lot split against the title of the property.

2. Application. An application for an urban lot split must be submitted on a form approved by the Director and shall contain all information that the Director requires. Only a complete application will be considered. The City’s application form shall, at a minimum, require the applicant to submit the following:
a. Evidence that the applicant is an individual property owner of the lot to be split.
b. If applicable, compliance with the consent and subordination requirements provided in subsection (A above.
c. A signed affidavit stating that the applicant intends to occupy one of the dwelling units on one of the resulting lots as the applicant's principal residence for a minimum of three years after the urban lot split is approved.
d. A signed affidavit indicating that the applicant acknowledges and agrees that each lot created by the urban lot split will be used for residential purposes only and that the applicant intends to use the lots for that purpose.
e. A signed affidavit stating that there are no conditions, covenants or restrictions on the property that prohibit subdivision of the property, and if requested by city, any supporting documentation showing that there are no such conditions, covenants or restrictions on the property.
f. If the lot would result in the demolition or alteration of existing housing, proof that no housing on the lot has been occupied by a tenant within the last three years.
g. Proof that none of the circumstances set forth in sub-subsection “6” Business Agenda Item 5c

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(Prior Urban Lot Split) of sub-section “C” (Grounds for Denial) of this section are present.
h. Proof that none of the circumstances set forth in sub-subsection “5” (Historic Properties and Districts) of subsection “C”(Grounds for Denial) of this section and sub-subsection “7” (Impact on Protected Housing) of subsection “C” (Grounds for Denial) of this section are present.
i. Proof of any inspections required under sub-subsection "4" (Inspection) of subsection “C” (Grounds for Denial) of this section.
j. A title report, litigation guarantee or other documentation showing evidence of any senior security interests or liens against the property.

3. Application Fee. The City may establish a fee to recover its costs for adopting, implementing, and enforcing this Chapter, in accordance with applicable law. The City Council may establish and change the fee by resolution. The fee must be paid with the application. In absence of an established fee that is specific to an urban lot split, an applicant shall pay all fees related to processing a parcel map. The fee may be in the form of a deposit for the City’s actual costs incurred.

B — Development and Subdivision Standards

1. Objective Development Standards. An urban lot split, and any development of a parcel created from an urban lot split, shall comply with all requirements of this Chapter, all objective development standards set forth in this Code or otherwise established by the City, and all other City requirements that are not in conflict with Government Code section 66411.7.

2. Subdivision Standards. Except as otherwise expressly provided in this Chapter, an urban lot split must conform to all applicable objective requirements of the Subdivision Map Act (Government Code section 66410 et. seq.) and Title 16 of the Fortuna Municipal Code. The Director shall be the approval authority for both the tentative and final map. a. Exception. No dedication of rights-of-way or construction of offsite improvements shall be required for an urban lot split. This exception shall only apply to the extent that Government Code section 66411.7 precludes the city from requiring dedications of rights-of-way or construction of offsite improvements. This Business Agenda Item 5c

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section shall not preclude denial of an urban lot split if the project would have a specific adverse impact on either public health and safety or on the physical environment unless the applicant dedicates rights-of-way or constructs offsite improvements.

C — Grounds for Denial
The Director shall deny an application for an urban lot split if any of the following are true:

1. Development and Subdivision Standards. The lot to be split does not satisfy the requirements of subsection “B” (Development and Subdivision Standards) or subsection “D” (Standards Specific to Urban Lot Splits) of this section.

2. Zone. The lot to be split is not zoned for single family residential uses. If the lot is designated as a Specific Plan area, then it will be considered to be zoned for residential uses under this section if the lot is within a portion of the Specific Plan where a single family residence is a permitted use.

3. Statutory Exemptions. The lot to be split does not satisfy the requirements of
Government Code section 65913.4(a)(6)(B)–(K). (See Government Code section
66411.7(a)(3)(C).)

4. Inspection.
a. Very High Fire Hazard Severity Zone. For lots within a very high fire hazard severity zone, the application does not include proof of an inspection by the City’s building official or other City designee confirming full compliance all existing fire and building code standards.
b. Earthquake Fault Zone. For lots within a delineated earthquake fault zone, the application does not include proof of an inspection by the City’s building official or other City designee confirming full compliance with applicable seismic protection building code standards. Such inspection shall include all standard City requirements for development within an earthquake fault zone.

5. Historic Properties and Districts. The lot to be split is a historic property or within a historic district that is included on the State Historic Resources Inventory or the lot to be split is within a site that is designated by ordinance Business Agenda Item 5c

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as a city landmark or as a historic property or within a historic district.

6. Prior Urban Lot Split. The lot to be split was established through a prior urban lot split, or the lot to be split is adjacent to a lot that was established through a prior urban lot split by the owner of the lot to be split or by any person acting in concert with the owner.

7. Impact on Protected Housing. The urban lot split requires or includes the demolition or alteration of any of the following types of housing:
a. Housing that is income-restricted for households of moderate, low, or very low income.
b. Housing that is subject to any form ofrent or price control through a public entity’s valid exercise of its police power.
c. Housing, or a lot that used to have housing, that has been withdrawn from rental or lease under the Ellis Act (Government Code sections 7060–7060.7) at any time in the 15 years prior to submission of the urban lot split application.
d. Housing that has been occupied by a tenant in the last three years.

8. Lot Size.
a. The lot to be split is smaller than 2,400 square feet. b. Either resulting lot is less than 1,200 square feet. c. Either resulting lot is more than 60 percent or less than 40 percent of the original lot area.

9. Unit Count. Either or both of the resulting lots will have more than two units. For purposes of this section, a “unit” is any type of dwelling, including but not limited to an ADU or JADU, except to the extent such definition is determined to be inconsistent with Government Code section 66411.7.

10. Easements. The applicant does not convey all easements required for the provision of public services and facilities.

11. Specific Adverse Impacts. If the Director makes a written finding, based on a preponderance of the evidence, that the project would have a Business Agenda Item 5c

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“specific, adverse impact” on either public health and safety or on the physical environment and for which there is no feasible method to satisfactorily mitigate or avoid the specific adverse impact.
a. A specific adverse impact includes, but is not limited to, the following:
i. The subdivision or development within the MSHCP Area, which is based on the specific and defined environmental impacts on protected species and habitat, as well as
established procedures for mitigating and avoiding such impacts as set forth in the MSHCP.
ii. Any lot split which results in a driveway or other
vehicular access that does not provide safe access into traffic or onto the lot from traffic.
b. Because Government Code section 66411.7 precludes the City from requiring any dedication of rights-of-way or
construction of offsite improvements, the Director shall deny any application where either dedication of rights-of-way and/or construction of offsite improvements is necessary to satisfactorily mitigate a specific adverse impact, including but not limited to where a subdivision or development of property would
otherwise require a dedication for sidewalk, parkways, curbs, gutters, street and road improvements or other traffic
improvements.
c. The City Council may establish additional guidelines that set forth circumstances where a project will have a specific adverse impact on either the public health and safety or on the physical environment. Nothing herein shall hinder or constrain the Director’s discretion to make written findings, based on a preponderance of the evidence, that a project would have a specific adverse impact on either public health andsafety or on the physical environment and for which there is no feasible method to satisfactorily mitigate or avoid the specific adverse impact.

12. Not Feasible For Residential Use. If either resulting lot is not feasible for residential use.

13. No Legal Requirement. If for any reason, including but not limited to Business Agenda Item 5c

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repeal of Government Code section 66411.7, initiative or referendum, court decision or any circumstance in which section 66411.7 does not obligate the ministerial approval of an urban lot split, or if for any reason the Directoris not required to ministerially approve an urban lot split.

D — Standards Specific to Urban Lot Splits

1. Applicability. The following development standards shall apply to urban lot splits subject to approval underthis Chapter. This section shall govern in the event of a conflict between this section and any other development standard contained outside of Chapter 17.09.

2. Lot Access. Each resulting lot must have direct access to the public right-of-way, which shall be shown on the tentative and final map.

3. Unit Quantity. No more than two units of any kind are permitted on any lot created by an urban lot split. For purposes of this paragraph, “unit” means any dwelling unit, including, but not limited to, a primary dwelling unit, a unit created under Chapter 17.09.030 (SB 9 Two-Unit Projects), an ADU or a JADU.

4. Unit Size. Notwithstanding any other provisions of the Zoning Regulation, a unit other than an ADU or JADU on any lot resulting from an urban lot split shall be limited as follows:
a. The total floor area of each residential unit developed on a lot to be split must be less than or equal to 800 square feet and more than 500 square feet.
b. A primary dwelling that was legally established prior to the urban lot split and that is larger than 800 square feet in floor area is limited to the lawful floor area and structural footprint at the time of the urban lot split. It may not be expanded.
c. A primary dwelling that was legally established prior to the urban lot split and that is smaller than 800 square feet in floor area may be expanded to 800 square feet in floor area after the urban lot split.

5. Setbacks.
a. Subject to subsections (b) and (c) below, development on either or both of the resulting lots does must comply with all standard Business Agenda Item 5c

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setbacks for its location.
b. Only to the extent necessary to avoid a conflict with Government Code section 66411.7, no setback is required for an existing legally established structure or for a new structure that is constructed in the same location and to the same dimensions as an existing legally established structure.
c. A unit may encroach into the side or rear setback only if strict application of the setback standard would have the effect of physically precluding the construction of two units of up to 800 square feet on a resulting parcel, in which case the encroachment into the setback shall be only as necessary to enable construction of the unit or units at a maximum size of 800 square feet.

However, in no event may any unit be constructed without at least providing a four-foot setback from the side and rear lot lines.

6. Parking. Subject to Government Code section 66411.7(e)(3)(A)-(B), each new primary dwelling unit that is built on a lot after the urban lot split must provide at least one off-street parking space per unit. This section does not preclude an applicant from complying with the City’s standard parking requirements.

7. Utilities. Each dwelling unit on the resulting lots must have its own direct utility connection to the utility service provider.
a. For each dwelling unit on the resulting lots that is or that is proposed to be connected to an onsite wastewater treatment system, the applicant must: (1) demonstrate that each primary dwelling unit will have its own septic tank and leach line; (2) submit a percolation test completed within the last five years or, if the percolation test has been recertified, within the last 10 years.

This section shall not be interpreted to allow an onsite water treatment system where a sewer connection is available or where the property is required to connect to sewer.

E — Separate Conveyance

1. Within Resulting Lots. Within a resulting lot:
a. Dwelling units on a single lot that is created by an urban lot split may not be owned or conveyed separately from each other.

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b. Condominium airspace divisions and common interest developments are not permitted on a lot that is created by an urban lot split. c. All fee interest in a lot must be held equally and undivided by all individual property owners.

2. Between Resulting Lots. Between resulting lots. Separate conveyance of the resulting lots is permitted. If dwellings or other structures (such as garages) on different lots are adjacent or attached to each other, the urban lot split boundary may separate them for conveyance purposes if the structures meet building code safety standards and are sufficient to allow separate conveyance. If any attached structures span or will span the new lot line, the owner must record appropriate conditions, covenant, restrictions, easements or other documentation that is necessary to allocate risk and responsibility between the owners of the two lots.

F — Restriction of Uses

1. Residential-only. No non-residential use is permitted on any lot created by an urban lot split.

2. No Short-Term Rentals. No dwelling unit on a lot that is created by an urban lot split may be rented for a period of less than 30 days.

3. Owner Occupancy. The applicant for an urban lot split must sign an affidavit stating that the applicant intends to occupy one of the dwelling units on one of the resulting lots as the applicant's principal residence for a minimum of three years after the urban lot split is approved.

G — Deed Restriction

1. Required Provisions. An urban lot split shall not become effective unless the owner records a deed restriction with senior-lien priority for the benefit of the City, in a form acceptable to the Director and the City Attorney, that provides constructive notice of the restrictions resulting from an urban lot split and does each of the following:
a. Gives notice that the parcel was created through an urban lot split. b. Gives notice of any site limitations resulting from the urban lot split, including but not limited to the size of units on the parcel and the allowable uses for the parcel.
c. Expressly prohibits any development or construction on the parcel that Business Agenda Item 5c

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would be inconsistent with this Chapter.
d. Expressly prohibits any rental of any dwelling on the property for a period of less than 30 days.
e. Expressly prohibits any non-residential use of the lots created by the urban lot split.
f. Expressly prohibits any separate conveyance of a primary dwelling on the property, any separate fee interest, and any common interest development within the lot.
g. Identifies the City as an intended third-party beneficiary with the right, but not the obligation, to enforce its terms and provisions.

2. Mortgagee Consent and Subordination.
a. The owner shall obtain the consent of any person holding a security interest in the lot, or any other senior lienholder, to subordinate such interest to the deed restriction, and the subordination agreement shall be recorded together with the deed restriction.
b. The Director may require the owner to submit a title report, litigation guarantee or similar document in order to show proof that the deed restriction will be in senior position.

3. Recordation. The deed restriction and any subordination agreement shall be recorded concurrently with the final map. Submitting a final map for approval shall be deemed to be the applicant’s consent to the City to record the deed restriction with the final map.

4. Building Permit. The Director shall not issue a building permit for development on any lot created through an urban lot split unless the applicant provides a recorded copy of a deed restriction and any applicable subordination agreement that satisfies the provisions set forth in subsections “1” – “3” above.

H — Review for Parcel Merger or Reversion to Acreage

1. Grounds. For any lot created by an urban lot split, the City Council may initiate proceedings to effectuate a reversion to acreage or a lot merger in accordance with the Subdivision Map Act and any applicable City procedures. City staff shall review whether a reversion to acreage or parcel merger is warranted if any of the following have occurred:

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a. If more than one year has elapsed since the lot was created and a building permit for residential development thereon has not been issued; b. The holder of a building permit does not commence construction within 18 months of the date the permit was issued; or
c. The lot is otherwise subject to a reversion to acreage or a lot merger.

17.09.030 – SB 9 – Two-Unit Projects
A — Applicants; Approving Authority

1. Owners/Lienholders. Only individual property owners may apply for a two-unit project. Any person with a security interest in, or other senior lien against, the lot to be developed with a two-unit project must consent and subordinate to recordation of the restrictions resulting from the two-unit project against the title of the property.

2. Application. An application for a two-unit project must be submitted on the City’s approved form. Only a complete application will be considered. The City’s application form shall, at a minimum, require the applicant to submit the following:
a. Evidence that the applicant is an individual property owner. b. If applicable, compliance with the consent and subordination requirements provided in subsection (A above.
c. Proof that none of the circumstances set forth in sub-subsection “6” (Historic Properties and Districts) of subsection “C”(Grounds for Denial) of this section and sub-subsection “7” (Impact on Protected Housing) of subsection “C” (Grounds for Denial) of this section are present. d. A signed affidavit indicating that the applicant acknowledges and agrees that the lot will be used for residential purposes only. e. Proof of any inspections required under sub-subsection “5” (Inspection) of Subsection “C” (Ground for Denial) of this section.
f. Proof that the requirements of sub-subsection 4(d) (Demolition Cap) of subsection “D” (Standards Specific to Two-Unit Projects) are satisfied. g. If the lot would result in the demolition or alteration of existing housing, proof that no housing on the lot has been occupied by a tenant within the Business Agenda Item 5c

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Fortuna City CouncilJanuary 18, 2022

Fortuna City Council
January 18, 2022