The Power of Commitment
GHI Inc 380
Exhibit A
Scope of Work for
City of Fortuna 12th Street Integrated Stormwater Project The City of Fortuna (City) was awarded funding through the California State Water Resources Control Board’s Storm Water Grant (Section 79747 of the Water Code, and Resolution No. 2019-0059), for the 12th Street Integrated Stormwater Project.
The Project purpose is to treat and infiltrate urban storm water to support beneficial uses of Rohner Creek and the Eel River; augment groundwater quality and supply; provide urban greening; alleviate nuisance flooding along 12th Street; and, as a disadvantaged community, implement projects that are socially, environmentally and economically beneficial and cost-effective.
GHD proposes the following scope of work, consistent with the City’s executed Grant Agreement with the State Water Board (no. D2112158):
Task 1 – Project Administration
Subtask 1.1 Meetings and Project Administration
Under this task, GHD will provide grant management assistance including assistance with grant requirements, and preparation and submission of supporting grant documents. This task also includes preparation of invoices including relevant supporting documentation and administrative responsibilities associated with the Project such as coordinating with partnering agencies and managing consultants/contractors. Effort includes quarterly reimbursement support (invoicing and documentation) and coordination with City. Effort under this task also includes monthly progress meetings.
Assumptions:
– City will complete grant reporting
Deliverables:
– Monthly Invoices, Meeting Agendas and Meeting Minutes Task 2 – Planning/Design/Engineering/Environmental
Subtask 2.1 Design
2.1.1 Develop 90% Design Plans, Technical Specifications, Opinion of Probable Construction Cost, and Design Report
The project team will utilize the existing Preliminary design plans as the basis to prepare 90% design plans and technical specifications. The intent of the 90% plans is to advance the Preliminary design plans, resolve potential utility conflicts, detailed structural design, and provide a complete set of design and planting plans. The basis of design will be reported in a Design Report. Technical specifications will follow Construction Specifications Institute (CSI) or Caltrans Standard Specifications format. An Opinion of Probable Construction cost and Design Report will be submitted based on the 90% design plans.
Assumptions
– GHD’s CAD standards will be utilized.
– City’s Standard Details will be utilized as applicable. 12559529 | Scope of Work 2
– City will provide one compiled set of comments
– Plans will be provided in electronic format (.pdf) with page size 22x34 – Specifications will be in electronic (Microsoft Word) format – Design Report will be provided in electronic format (.pdf) Deliverables
– 90% Design Plans
– 90% Technical Specifications
– Opinion of Probable Construction Cost
– Design Report
2.1.2 Develop Draft and Final 100% Design Plans, Technical Specifications and Opinion of Probable Construction Cost
The project team will advance the design drawings and technical specifications to a 100% stage for the proposed design. The drawings will be updated based on comments received on the 90% drawings. The Project Team will also prepare an Opinion of Probable Construction costs to be submitted with the 100% design plans.
Assumptions
– GHD’s CAD standards will be utilized.
– City’s Standard Details will be utilized as applicable. – City will provide one compiled set of comments
– Plans will be provided in electronic format (.pdf) with page size 22x34 – Specifications will be in electronic (Microsoft Word) format – Project will be exempt from DSA review
Deliverables
– 100% Design Plans
– 100% Specifications
– Opinion of Probable Construction Cost
– DSA Exemption Letter
Subtask 2.2 Supplemental Survey and Potholing
The Preliminary design plans identified potential conflicts between existing underground utilities and proposed project components. Under this task, GHD will review available existing utility information from the City of Fortuna, PG&E, AT&T, SuddenLink and Caltrans and will work with the City maintenance staff to identify and conduct potholing to assess potential conflict(s).
Assumptions
– City staff to conduct potholing with GHD oversight
Deliverables
– Base map used for design sheets
12559529 | Scope of Work 3
Subtask 2.3 Construction Bid Documents
Following completion of the 100% design plans, GHD will develop and compile the bid package including available permit conditions and front-end contract provided by the City.
Assumptions:
– City will provide most recent Front End Documents template – City to provide GHD desired traffic control and detour restrictions/timing – Single round of City edits/comments addressed between draft and final – Single Bid Package
Deliverables:
– Electronic PDF Draft and Final bid package stamped by a professional engineer licensed in the State of California
Task 3 – Construction/Implementation
Subtask 3.1 Bid Period Services
Following completion of the Bid Package, GHD will complete the following tasks:
• Print and distribute plans to contractors (copies to Builder's exchange and the City) • Issue Addenda during bidding to answer contractor questions • Organize and conduct a pre-bid site meeting
• Organize and participate in bid opening
• Review contractor bids, summarize bid results and provide recommendation to City for award • Work with the selected contractor on obtaining and verifying bonds and insurance • Work with the City on preparing the contract documents for City Council approval o Notice of Award
o Contract
o Notice to Proceed
Assumptions:
– City will provide the Advertisement of Bid and pay any associated fees for the placement of the bid in any newspapers or other publications.
– Effort associated with providing assistance during a bid protest has been excluded.
Deliverables:
– Electronic PDF Draft and Final bid package stamped by a professional engineer licensed in the State of California
Subtask 3.2 Construction Management, Inspection, Testing
3.2.1 Pre-Construction Meeting
• Conduct pre-construction meeting.
• As a part of this effort, GHD will prepare and distribute the agenda, meeting minutes and a task list to project staff.
• Summarize work and expectations of The City including contract requirements and coordination required for the completion of the work including, roles and responsibilities, schedule of work, submittals, work hours, notifications, safety, coordination with utilities, materials testing, etc. • Attend additional meetings and coordinate as necessary with the City and the Contractor prior to the start of construction.
12559529 | Scope of Work 4
3.2.2 Environmental Compliance Coordination
• Compile permit and regulatory documents and distribute to Contractor(s) • Respond to environmental compliance and permitting related questions during the construction period.
• Oversee permit compliance requirements and assist Contractor interpret permit conditions and construction windows.
3.2.3 Construction Period Tasks
• Record working days, non- working days and whether related days and issue weekly statement of working days.
• Review Contractor monthly payment requests, resolve differences in payment quantities, and prepare and submit monthly payment recommendations to The City. • Maintain project records and files.
• Attend project meetings and prepare agenda, attend, and document meeting minutes. • Coordinate and manage Submittal and Shop Drawings reviews – include maintaining submittal log. • Review and respond to contractor submittals, based upon the plans and specifications. • Monitor the Contractor’s construction schedule and progress for adherence to project schedule, coordinate with the Contractor on maintaining activities, notify Contractor and The City of any schedule concerns, review any schedule revisions and negotiate time extensions if necessary. • Coordinate with the Contractor so Contractor can provide The City staff with sufficient advance notice for any construction activities which may affect or require The City resources or coordination. • Request For Information (RFI) & Contract Change Orders (CCO) o Manage Contractor correspondence including RFIs, Potential Change Orders (PCOs) and CCOs – include technical / engineering assistance and review, maintain logs, prepare and transmit responses and coordinate with other parties to develop responses. o Submit copy of CCO memorandum and CCOs to The City.
• Attend on-site meetings to address construction issues, prepare agenda and meeting minutes. • Coordinate and schedule Biologist, Construction Observer, and supporting The City staff. • Review Certified Payroll
Assumptions
– City to provide advance construction notifications to impacted property owners and emergency responders.
– Anticipated implementation period (June 2023 - August 2023). – Labor Compliance Monitoring and Certified Payroll review completed by others. – Construction staking will be provided by the contractor. – Any re-design during construction requested by the City is not included. – Contractor is responsible for site safety.
Deliverables
– Monthly and quarterly payment recommendations, project and site meeting agendas and meeting minutes, contract change order memorandums.
3.2.4 On-Site Observation
In this Task GHD will provide the following onsite construction observation services as described below. • Provide on-site construction observation to document Contractor general conformance with the project plans and specifications.
• Prepare observation reports including digital photo logs of progress. • Maintain routine communication with Construction Manager and City staff. • Maintain a set of red line plans depicting changes noted by the construction observer. • Conduct regulatory permitting monitoring and reporting 12559529 | Scope of Work 5
• Collect and maintain material tags and testing tags/reports as required for contract compliance. • Review traffic control, water management and monitor Contractor activities. • Reject or Recommend deductions for materials not meeting the project requirements. • Conduct spot elevation checks of grading and storm drain facility installation for conformance with plans and specifications.
• Observe seed/mulch application
• Observe plant installation
Assumptions/Exclusions:
– An assumed 24-hours per week of onsite observation for as assumed 8 weeks of construction period has been assumed as an initial allowance.
– Materials testing by others
Deliverables:
– Observation reports including digital photo logs, material tags and testing tags/reports – As-Built Drawings (pdf and autocad)
Subtask 3.3 Operations and Maintenance Protocols and Checklists GHD will contract and coordinate with Cal Poly Humboldt’s Environmental Resources Engineering department for a student to develop, with the assistance of GHD, operations and maintenance protocols and bioretention construction checklist for use by City maintenance staff.
Assumptions:
– Operations and maintenance protocols and bioretention construction checklist submitted electronically.
Draft in MS Word and Final in .pdf
Deliverables:
– Draft and Final Operations and Maintenance Protocols
– Draft and Final Bioretention Construction Checklist
Task 4 – Monitoring/Performance
Subtask 4.1 Project Assessment and Evaluation Plan (PAEP) Revisions/implementation
The task includes the revision and implementation of the PAEP that details the methods of measuring and reporting Project benefits. The PAEP will be provide to the City for submittal to the Grant Funder’s Project Manager. Implementation of any monitoring and performance assessment and/or evaluation actions will not occur prior to PAEP approval by the funder. Project performance will be measure, evaluated, and documented based on the effectiveness criteria in the approved PAEP and submitted to the City for review.
Results of the performance assessment, along with any supporting data and analysis will be included for the City’s associated quarterly progress report and the Final Project Report.
Assumptions:
– City will submit all documentation to the Grant Funder’s Project Manager – City will complete quarterly progress reports and Final Project Report Deliverables:
– Project Assessment and Evaluation Plan
12559529 | Scope of Work 6
Task 5 – Education/Outreach
Subtask 5.1 Outreach, Interpretive Signage, and Tours
This task includes development and implementation of K-12 targeted education activities, mailers, project tours, presentations, and website information, as well as a display table during a local event. GHD will work with the City to identify informational content for interpretive signage. Interpretive signage will meet the minimum criteria identified in the Grant Agreement.
Assumptions:
– One (1) K-12 educational tour for East High School or Fortuna High School students – One (1) Cal Poly Humboldt student tour
– City will print and mail Informational Brochure
– Brochure Information will be utilized on City Website – City will post Informational Brochure
– Informational Brochure will be 8.5 x 11 pdf
– City will pay for sign production and installation
Deliverables:
– 1-page Informational Brochure
– PowerPoint Presentation for High School students
– Draft and Final Design of Sign
The Power of Commitment
GHI Inc 380
Exhibit A
Schedule
The Scope of Work will be completed as shown in the schedule below.
Task
No. Phase Name 2022 2023
Q2 Q3 Q4 Q1 Q2 Q3 Q4
1 Project Administration
2 Planning/Design/Engineering/Environmental
3 Construction/Implementation
4 Monitoring/Performance
5 Education/Outreach
The Power of Commitment
GHI Inc 380
Exhibit A
Compensation
GHD will complete the above scope of services for a time and materials basis as shown below. Additional services that are not included in this proposal or which are requested by the Client can be provided on a time-and-materials basis in accordance with the current fee schedule in effect at the time the work is completed.
Task
No. Phase Name Project Total
1 Project Administration $19,820
2 Planning/Design/Engineering/Environmental $84,000
3 Construction/Implementation $57,600
4 Monitoring/Performance $7,800
5 Education/Outreach $18,800
Total $188,020