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STAFF REPORT
City Council Consent Item
DATE: September 15, 2022
TO: Honorable Mayor and Council Members
FROM: Siana L. Emmons, City Clerk
THROUGH: Merritt Perry, City Manager
SUBJECT: Administrative Department Monthly Report
STAFF RECOMMENDATION:
Receive report as an informational item.
EXECUTIVE SUMMARY:
The Administration Department monthly report encompasses the following divisions:
CITY ATTORNEY
The City Attorney billing was 24.4 hours for the months of July and August 2022 for the Mitchell Law Firm, LLC. Project support for this month included agenda and staff report review, contract review, and various email and telephone calls.
CITY CLERK DIVISION
For the months of July and August, the Clerk’s Office prepared and published two agendas for Regular City Council meetings and five agendas for Special City Council meetings. The Clerk’s Office also posted an agenda for the Rohner Community Recreation Parks District Board.
City Council Meetings
Council Meeting Date Agenda Items
August 1, 2022 Regular Meeting 4
August 4, 2022 Special Meeting 1
Totals 5
City Clerk’s Office Key Duties July and August
Public Records Act Requests 7
General Information Requests 25 – 30 per day, average
Ordinances 0
Resolutions 2
Minutes Prepared 2
Notary Services Provided 1
Claims for Damages Filed 1
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FPPC Filings: 0
Legal Publications 0
Notices Posted (Public Hearing, Agenda, Ordinance, etc.) 7 Clerk staff is participating in the City Clerk Association of California’s (CCAC’s) Educational Committee to aid in restructuring the CCAC’s educational offerings. Clerk staff met with the Committee on July 8 and 27, 2022, to review the draft Request for Proposal to develop a new institute for Clerks working to achieve Certified Municipal Clerk (CMC) and Master Municipal Clerk (MMC) designations. It took a team to accomplish, but the RFP was approved by the International Institute of Municipal Clerks (IIMC) Board and the Committee will move forward with distribution soon
Election Day is November 8, 2022. The City Clerk’s office is happy to announce there are four candidates running for City Council: Mike Johnson (Incumbent), Arlene Spiers, Kyle Conley and Henry Wotherspoon. Updated Election and Candidate information is available on the City’s website. Any members of the public who have questions regarding the election or campaign practices can obtain basic information on the City’s website or contact the Clerk’s Office directly at 707-725-7600 or email the City Clerk at [email protected].
Fully interactive hybrid meetings are now in progress. Staff will continue to work with Access Humboldt to improve hardware, technical components, interaction and accessibility to ensure the most streamlined hybrid process is in place. The hybrid option will continue allow greater access to public meetings as well as improved monitors, displays and presentations for Council, public and staff.
RISK MANAGEMENT / HUMAN RESOURCES DIVISION
Risk Management
There were no new Worker’s Compensation claims and no new liability/tort claims filed as of July 1, 2022. There is currently only one claim open and staff continues to work with George Hills for closure.
Date of Claim Type of Claim Status
03/10/2022 Civil Claim In progress
Human Resources
The City has had a numerous recruitments over the last two months and staff continues to work diligently to select the most qualified candidates to add to our team! For more information about employment with the City of Fortuna, visit the City’s website www.friendlyfortuna.com, send e-mail to the Deputy City Clerk at [email protected], or call 707-725-7600.
Current Recruitments:
Parks & Recreation Department:
Park Maintenance Worker I Part-time (two positions): Closed Friday August 23, 2022 and interviews were held September 14, 2022
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Conference Center Worker: Closed Friday, September 16, 2022.
Bus Driver I Part-time: Closes Friday, September 23, 2022.
Recreation Leader Part-time: Continuous recruitment
Park Maintenance Worker II (in house only): Closed July 22, 2022.
Police Department:
Police Dispatcher Full-time: Open until filled.
Police Officer Full-time: Open until filled.
Police Officer Trainee Full-time: Esmerelda Gonzalez started August 15, 2022.
Kennel Attendant Part-time: Taylor Hamilton started August 1, 2022.
Records Clerk Full-time: Angela Conley started August 29, 2022.
Public Works:
Utility Worker II Full-time: Bruce Leaton started on August 29, 2022.
City Engineer Full-time: No successful candidates.
Street Maintenance Worker II Full-time: The selected candidate gave notice and the second candidate is currently in the background process.
Project Manager Full-time: Mat Nyberg will start October 10, 2022.
Treatment Plant Operator III/Shift Supervisor (in house only): Closed Wednesday, September 7.
INFORMATION TECHNOLOGY DIVISION
City Website Statistics (www.friendlyfortuna.com)
We encourage all citizens who are interested in receiving updates from the City to go on to the Fortuna’s website and sign up for e-notifications! 2022 Election information will be coming to the City’s website soon!
Anyone who would like to receive public notices from Public Works, Community Development/Planning, the Police Department or Citywide Press Releases, please visit the website at https://www.friendlyfortuna.com/enotify/index.php and sign up for e-notifications.
Consent Calendar Item b
Computer/Network
Staff will be working with Nylex and AT&T to establish new fiber optic connections between City Hall and the River Lodge and the Park Office. Currently the City’s data usage exceeds what is efficiently available on the current sorely outdated lines. Updating the infrastructure will allow for growth and greater capacity and will reduce issues created by phone and computer data overloading the broadband capacity. This will be a fairly large project, and it’s an exciting opportunity for expansion of infrastructure to the City’s benefit.
Computer/Network
Nylex spent a total of 89.15 hours for the month of July and 15.3 hours for the month of August working on various issues throughout the City network. Nylex continues to maintain City networks, servers, hardware and software. The average time Nylex spends working for the City of Fortuna is 30 to 40 hours a month.
RECOMMENDED COUNCIL ACTION:
Receive Administration Division Monthly Report. Consent Agenda vote.