Consent Item 4f
STAFF REPORT
City Council Consent Item
DATE: October 3, 2022
TO: Honorable Mayor and Council Members
FROM: Brendan Byrd, Public Works Director/City Engineer THROUGH: Merritt Perry, City Manager
SUBJECT: Approval of a Contract with GR Sundberg Inc. for a Minor Concrete Maintenance and Repair Project; Resolution 2022-29
STAFF RECOMMENDATION:
Adopt Resolution 2022-29 approving a Contract for a Minor Concrete Maintenance and Repair Project with GR Sundberg Inc.
EXECUTIVE SUMMARY:
The purpose of the Contract for Minor Concrete Maintenance and Repair Project (“Contract”) is to contract with a qualified concrete contractor to provide routine minor repairs and maintenance for City streets, gutters and sidewalks on an on-call basis, for an amount not to exceed $100,000.00 (one hundred thousand dollars) for the one-year term of the Contract.
Section 2.50.070.D of the Fortuna Municipal Code provides that formal bidding is not required for individual on-call projects when the City Council finds that a negotiated contract best serves the City due to the nature of the contractual service. A standard public bidding process would not be appropriate for this Contract due to the on-call nature of the Contract and the importance of selecting a contractor who has the qualifications, equipment, crew and the availability to respond promptly to requests and to perform the work expeditiously, economically, effectively and safely.
Staff requested informal proposals from five concrete contractors and received two proposals, one from GR Sundberg and one from DCI Builders. After a review of the unit pricing for both bids, staff have selected to negotiate a Contract with GR Sundberg Inc to provide the on-call maintenance and repair services for the City. GR Sundberg Inc. was determined to bid the lowest pricing for curb and gutter, corner ramps, and driveway approaches which are the work items we plan to complete most often in this year’s contract task orders.
As noted above, this years’ work will include installation and repair of ADA compliant ramps, driveways, sidewalk, parking stalls, and miscellaneous repairs to City concrete facilities. The Capital Improvement Program includes the implementation of the City’s ADA Transition Plan, and ADA sidewalk improvements. All of these will be completed with this task order contract as well as other items which may come up throughout the year which require immediate response and do not lend to formal bidding procedures.
Consent Item 4f
FINANCIAL IMPACT:
The Contract is not expected to exceed $100,000.00. The actual cost will depend on how much work is required during the one year term. The actual cost could be less than the not to exceed amount depending on the need for services. The City Budget for Fiscal Year 2022/2023 includes $50,000 (fifty thousand dollars) in the Annual Concrete Project CIP 9073 (fund 275), and $15,000 (fifteen thousand dollars) in ADA parking improvements under fund 260 (TDA non-transit), with the remaining being for miscellaneous items.
RECOMMENDED COUNCIL ACTION:
Adopt Resolution 2022-29. Consent Agenda vote.
ATTACHMENTS:
Bid Price Comparison
Resolution 2022-29, A Resolution of the City Council of the City of Fortuna Approving the Contract for Minor Street Maintenance and Repair Project with GR Sundberg Inc.