Consent Item 4g
STAFF REPORT
City Council Consent Item
DATE: October 3, 2022
TO: Honorable Mayor and Council Members
FROM: Brendan Byrd, Public Works Director/City Engineer THROUGH: Merritt Perry, City Manager
SUBJECT: Approval of Professional Services Contract Task Order for the Water Tank Coating Project, (CIP# 0925)
STAFF RECOMMENDATION:
Approve a professional services task order under the on-call engineering contract for the Water Tank Coating Project, (CIP# 0925).
EXECUTIVE SUMMARY:
The City has an on call contract with GHD Inc. for various professional services. Staff is requesting the use of this on call contract to award the design and construction engineering phases for the City’s Water Tank Coating Project (Project). Based on inspections and recommendations from a specialized coating application consultant, the project would include stripping the interior and exterior coatings and applying a new coating system to the Campton Heights water storage tank (1 Million Gallon) and Hillside water storage tank (250k Gallon).
If approved, staff will work with GHD to negotiate and finalize the attached scope of work for the project. Staff anticipate completing design and bidding during the fall/winter of 2022 and proceeding with construction in early 2023. It is important to complete this project to avoid more costly repairs in the future.
FINANCIAL IMPACT:
This project will be funded by the Water Reserves Fund, 510. The total professional services contract amount requested for the first estimate authorization is $128,800. As shown in the scope from GHD, the fee would come lower if the construction timeline is a shorter than expected. The budget amount for this project in the five-year CIP program is $300,000. Additional funds in excess of the budgeted amount may be necessary for construction. Staff will have the actual costs after the project is designed and bid.
Consent Item 4g
RECOMMENDED COUNCIL ACTION:
Approve a professional services task order under the on-call engineering contract for the Water Tank Coating Project, (CIP# 0925). Consent Agenda vote.
ATTACHMENTS:
Attachment A: GHD Scope of Services
Attachment B: Task Order Contract