Consent Item 4k
STAFF REPORT
City Council Consent Item
DATE: October 17, 2022
TO: Honorable Mayor and Council Members
FROM: Bob Natt, General Services Superintendent
THROUGH: Merritt Perry, City Manager
SUBJECT: Supplemental Budget Request for Cleanup and Outreach Services with River Life Foundation
STAFF RECOMMENDATION:
Staff is recommending the Council authorize a supplemental budget request in the amount of $5,000 for cleanup and outreach services with River Life Foundation EXECUTIVE SUMMARY:
At the time the Fiscal Year 2022-23 Budget was being prepared staff were working with Caltrans on an agreement to provide supplementary funding for cleanup around the City, specifically in areas on or visible from the State right of way. In response, Staff reduced the City-funded requested amount of this project from $12,000 to $10,000, which was the amount the Measure E Committee recommended and Council included in the FY 2022-23 Budget. To date staff are continuing to work with Caltrans in an effort to obtain the supplementary funding, however the process has been slow and presenting some uncertainty. Due to ongoing need for outreach services and the coordination of volunteer cleanups, staff is recommending that the Council allocate an additional $5,000 for these services in the current fiscal year, as the current City budget is nearing full expenditure.
If approved, staff would immediately work with River Life Foundation to execute a Contract Change Order (CCO), increasing the contract value by $5,000. As the City’s existing contract with River Life Foundation, as well as a draft CCO, has been included as Attachments B and C.
If this budget adjustment request is not approved, it could lead to decreased litter and garbage removal and create a negative community image that would have an unknown negative economic impact to the City.
FISCAL IMPACT
Approval of the supplemental budget request from fund 100-6025-20000 will commit an additional $5,000 of Measure E reserve funds for cleanup coordination and outreach services. A supplemental budget request has been included as Attachment A.
RECOMMENDED ACTION:
Approve a Supplemental Budget Request for Cleanup and Outreach Services with River Life Foundation for $5,000. Consent Agenda vote.
Consent Item 4k
ATTACHMENTS:
Supplemental Budget Request
Current Contract with River Life Foundation
Draft Contract Change Order with River Life Foundation