Consent Item 4g
STAFF REPORT
City Council Consent Item
DATE: August 7, 2023
TO: Honorable Mayor and Council Members
FROM: Brendan Byrd, Public Works Director/City Engineer SUBJECT: Public Works/Engineering Department Monthly Report STAFF RECOMMENDATION:
Receive report as an informational item.
EXECUTIVE SUMMARY:
Public Works Director/City Engineer
Police Facility Remodel Project
Over the past month the contractor has continued with interior framing, HVAC, and plumbing within the existing building footprint. To date, most of this work has been completed, and the contractor will be transitioning to building the portion of the building addition located nearest the public parking lot along Newburg Road.
In preparation for the new addition work, PG&E will be doing some work onsite in early July to establish a temporary power service for construction. As mentioned in a previous report, during construction it was found that the existing gas and electric service lines were in conflict with the new building addition footprint, and they’d require temporary location before the work on the addition could begin. This issue should be fully resolved in July, and fortunately due to the speed to PG&E’s response to the issue the project schedule was not impacted.
In June staff conducted field meetings with AT&T staff to plan for the new fiber optic connection into the building.
Lastly, no new or substantial change orders requiring use of the construction contingency were executed in June. Rather, staff worked with the Contractor to economize certain aspects of the project, keeping the overall quality of the finished products the same but saving some on costs.
Several small deductive change orders were ultimately executed. Staff are anticipated a number of change orders in the coming months, including hopefully some additional building painting, work on new utility connections, and solar panels.
Rohner Park Basketball Court Project
In June, the City’s contractor completed installing the basketball hoops and the fencing. Beginning July 17th, the specialized court coating and striping contractor will be mobilizing to finish preparing the asphalt surface, and to install the acrylic surfacing and striping. Staff are anticipating that the project will be completed by the end of July.
Consent Item 4g
During the last month, staff received input from some community members regarding interest for pickle ball, and ultimately decided to execute a small change order to add two pickle ball courts into the striping, one on each of the full-basketball courts. The cost of the additional striping was very reasonable, and would be much cheaper to do now then if it was decided to add it in the future.
Corp Yard Roofing Project
The project is substantially complete, awaiting only a few minor items prior to recording the notice of completion. Overall the project is anticipated to come in approximately $10,000 under budget.
Water Tank Coating Project
As noted in the Chief Plant operator’s staff report, tank coating at Hillside tank was completed in early July and the tank is back operational. The contractor will mobilize their equipment to Campton tank on July 12th, and the work on that tank is anticipated to take 4-6 weeks. Overall the project has gone smooth and the contractor has been very good in their work, all of which has passed quality standards inspections by the City’s resident coating inspector. 12th Street Stormwater LID Project
The project has been going for approximately 6-weeks now, and is approximately 60% complete.
The final major items of work for the project will include the construction of the raingardens at the intersection of 12th and K and J Streets, and the final landscaping. Overall the project has gone well, and no major issues with underground utilities have been encountered.
During some of the water system shut-offs that have been required for portions of the work, staff have discovered some water system valves that require replacement. Currently staff have repaired those necessary to keep the project moving, but a larger maintenance and replacement project will be necessary in the downtown area to take care of all issues identified during the shut-offs. Staff are currently working on plans for those efforts.
Lastly, there have been questions from many community members regarding the high school parking lot and its use for AutoXpo. Staff have been working with the City’s contractor and they are aware of the event and of the dates, and the plan is to have the parking lot fully cleaned and swept, with only a small footprint in the back taken up by the contractor.
Utilities Division- Utility Lead
Service Call Summary
In the month of June the utilities division completed 109 service calls by operators. Figure 1 below shows the distribution of service calls by type. Underground Service Alert (USA) has changed their format and the utilities crew can no longer track how many mark and locates have been completed. There were zero missmarked line, resulting in zero broken utilities.
Consent Item 4g
Figure 1. Utility division service calls by type in June.
Water Distribution System
Read water meters and completed meter worksheet.
The utilities team installed two new services to the system in the month of June. In the month of June the utilities team changed out 26 dead water meters. Continued to check service lines for lead.
In June there was one water leak. As a result of this there was an estimated water loss of 43,200 gallons. The leak location was 114 12th Street.
Replaced one broken angle valve on 10th Street.
Utilities crew did a scheduled shut down on 12th Street and downtown locations for the contractor to relocate a water line as part of the 12th Street Stormwater project. In the process, several old vales in the system broke in the off position, and therefore turning the water back on took some additional time. The utilities crew stayed out for 15 hours and replaced valves until every resident had water restored, completing the work just before midnight. The utilities crew returned the next morning to clean up and flush hydrants. Spent one day prepping 12th Street for a new eight-inch valve install. Spent the following day installing the new inline valve.
Table 1. Water leak rate and water loss estimates for June 2023. 0 5
10 15
20 25
30 35
40 45
Connect Disconnect Occupant Change Service Action
Number of Calls
Service Call Type
Date Location Pipe
Information
Estimated
Leak Rate
(Gallons per
Minute)
Leak
Duration
Total
Estimate
Leak
Volume
(Gallons)
6/9/2023 114 12th Street 1’’ saddle 10 3 Days 43,200
Consent Item 4g
Wastewater Collections System
Utilities cleaned 14,000 feet of sewer main.
Utilities had two sewer plugs in June with no spills, however one backed up into a resident on Newell Drive.
Repaired a broken sewer lateral at 1336 Main Street. This also required repair of a medium sized sink hole that occurred because of the break.
Repaired a root plug in a clean out at 1954 Newell. As a result of this plug sewer backed up into the house.
Televised the sewer main on Ronald Avenue to help a plumber locate a sewer lateral.
Miscellaneous Tasks
The utilities division performed monthly maintenance on the division’s heavy equipment, including greasing and checking all fluids.
Water Treatment/Wastewater Division- Chief Plant Operator Wastewater Treatment
Table 2. June wastewater plant effluent flows for the past five years in Million Gallons (MG) and Million Gallons per Day (MGD).
Figure 2. June wastewater plant effluent flows for the past five years in Million Gallons (MG) and Million Gallons per Day (MGD).
0 5
10 15
20 25
30 35
0 0.2
0.4 0.6
0.8 1
1.2 1.4
1.6 2019 2020 2021 2022 2023
Total Flow, MG
Flow, MGD
Total Monthly Flow, MG MAX Daily Flow, MGD AVG Daily Flow, MGD Year 2019 2020 2021 2022 2023
Total Monthly Flow, MG 31.204 30.095 25.380 27.853 25.880 Maximum Daily Flow, MGD 1.390 1.240 1.000 1.350 1.140
Average Monthly Flow, MGD 1.040 1.003 0.846 0.928 0.863 Consent Item 4g
Wastewater Events & Maintenance Tasks Completed:
Staff conducted a successful giveaway of Class A Exceptional Quality compost this month.
Approximately 263 cubic yards of the nutrient-rich material were loaded into multiple trucks and trailers for the
betterment of gardens and yards
across the community.
Staff rehabilitated the Headworks
biofilter at the wastewater treatment
plant (see photo inset right). This
unit filters the air from the front of
the plant, which also mitigates its
corrosiveness on plant
infrastructure. The unit requires
replacement of its media on a
routine basis. Staff mixed fir wood
chips, finished compost, and
crushed oyster shells and then
placed this mixture into windrows atop the filter blower discharge vents. The State Water Resources Control Board regulator for the City visited the plant for a routine inspection. He walked through the plant grounds, checked paperwork, and took pictures. He also informed staff of upcoming regulations.
Water Treatment
Table 3. June potable water production for the past five years in Million Gallons (MG).
Figure 3. June potable water production for the past five years in Million Gallons (MG).
Table 4. Average June depth-to-groundwater static levels in the City’s active wells for the past five years in feet.
0 0.5
1 1.5
2 2.5
0 10
20 30
40 50
2019 2020 2021 2022 2023
Flow, MGD
Production, MG
Production Max Daily Avg Daily
Year 2019 2020 2021 2022 2023
Total Production, MG 40.184 42.266 42.583 34.341 35.860 Maximum Daily, MG 1.810 1.838 1.931 1.464 2.061
Average Daily, MG 1.339 1.409 1.419 1.145 1.195
Year 2019 2020 2021 2022 2023
Well #1 23.2 28.2 29.8 28.5 27.9
Consent Item 4g
Water Events & Maintenance Tasks Completed:
Staff worked on rehabilitating some of the infrastructure at the Corrosion Control Facility on Eel River Drive. For example, staff replaced the radiator hose and water pump on the emergency generator there. Staff also rebuilt one of the well pump’s air relief valves.
Finally, staff switched electrical soft-starters from one booster pump to another due to an equipment problem on the first pump.
Staff spent significant time setting up five, plastic, 10,000-gallon temporary tanks and manifold
piping, valves, and fittings at the Campton
Heights tank site (see photo inset right). Staff will
place these tanks in service once the coating
contractors begin their work on the 1-milliongallon, steel tank there in July. The coating contractors finished re-coating
Hillside tank in late June. After cleaning and
disinfection, staff will fill the tank and sample for
bacteriological analysis. Once results pass all
required parameters, staff will place this tank in
service and then move the three, plastic, 10,000-
gallon temporary tanks at Hillside over to the
Campton Heights tank site to add to the temporary
storage there.
Staff worked with multiple contractors at the
Drake Hill hydropneumatic pump station, finalizing the connection and testing of the new, grant-funded emergency generator there. Testing confirmed that further troubleshooting is necessary before activation of this unit.
General Services and Streets - General Services Superintendent The following is a list of scheduled assignments completed by the General Services staff in June:
Well #2 19.8 25.2 26.9 25.3 25.2
Well #4 26.4 30.7 31.8 31.0 30.6
Well #5 26.1 32.6 35.1 32.9 32.3
Consent Item 4g
Staff applied hot asphalt emulsion in cracks on
various roadways caused by the earthquake in
December of 2022.
Staff raised sanitary sewer lids and water valve
clusters after the completion of the paving task on
Smith Lane.
Staff potholed utilities on Twelfth Street for the storm drain culvert project.
Staff replaced damaged traffic signs on School Street from an impaired driver.
Staff repaired water fixtures in the men’s lavatory of City Hall and Police Station.
Staff removed the failing fence at the arena and replaced with recycled milling of asphalt from recent paving projects. Staff removed asphalt to avoid a trip for the new fence.
Fortuna Rodeo Association installed a new fence (see photo inset right). Staff prepared traffic control for July 3rd Fortuna Fire Works Festival. Staff continues to mow and weed eat various ditches, along street right a-ways, and Dog Park.
In addition to the special tasks noted above, staff also engaged in the following regular routine maintenance activities including USA’s, street sweeping, recycling and trash management, collect batteries at City Hall, road maintenance, Dog Park maintenance, vegetation management including sniping of curbs, and safety training and inspections. Staff is available for questions, requests, and emergency responses to the community.
RECOMMENDED COUNCIL ACTION:
Receive Public Works Department Monthly Report. Consent Agenda vote.