Consent Item 4b
STAFF REPORT
City Council Consent Item
DATE: September 18, 2023
TO: Honorable Mayor and Council Members
FROM: Siana L. Emmons, City Clerk
THROUGH: Merritt Perry, City Manager
SUBJECT: Administrative Department Monthly Report
STAFF RECOMMENDATION:
Receive report as an informational item.
EXECUTIVE SUMMARY:
The Administration Department monthly report encompasses the following divisions: City Attorney, City Clerk, Risk Management/Human Resources and Information Technology.
CITY ATTORNEY
The City Attorney billing was 19.9 hours for the month of August 2023 for the Mitchell Law Firm, LLC. Project support for this month included agenda and staff report review, bid proposal review, contract review, and various email and telephone calls.
CITY CLERK DIVISION
For the month of September, the Clerk’s Office prepared and published two agendas for Regular City Council meetings, one agenda for the Rohner Community Recreation Park District, one agenda for the Parks & Recreation Commission and one agenda for the Measure E Oversight Committee.
City Council Meetings
Council Meeting Date Agenda Items
September 5, 2023 Regular Meeting 5
Totals 5
City Clerk’s Office Key Duties August
Public Records Act Requests 2
General Information Requests 25 – 30 per day, average
Ordinances 2
Consent Item 4b
Resolutions 7
Minutes Prepared 2
Notary Services Provided 0
Claims for Damages Filed 1
FPPC Filings: 1
Legal/Proof of Publications 2
Notices Posted (Public Hearing, Agenda, Ordinance, etc.) 6
RISK MANAGEMENT / HUMAN RESOURCES DIVISION
Risk Management
There were no new Worker’s Compensation claims filed in September. There was one new tort claim as of September 1, 2023. As always, the City is working diligently to move claims toward closure.
Date of Claim Type of Claim Status
03/10/2022 Civil Claim In progress
09/29/2022 Civil Claim In progress
06/14/2023 Liability Claim In progress
09/13/2023 Liability Claim In progress
Staff has seen an uptick recently in positive COVID-19 cases. While the City is no longer required to have some of the previous daily protocols in place, per The Division of Occupational Safety Health, better known as Cal/OSHA, the City is still required to have and follow a COVID-19 Prevention Program (CPP). Cal/OSHA recognizes that COVID-19 constitutes a workplace hazard and as such, the CPP shall be used to establish, implement and maintain a program that addresses this hazard in order to provide employees a healthy and safe workplace as required under the California Occupational Safety and Health Act (Lab. Code §6300, et seq.). For more information or to access the City of Fortuna COVID-19 Prevention Program, please visit the City’s website at www.friendlyfortuna.com
Human Resources
The City has gone live with the “Insight” recruitment software and continues to work on streamlining the applicant and internal process for those seeking employment with the City. HR and Finance staff continue to participate in NEOGOV “Onboard” trainings and hope to launch the new platform before the end of the year. “Onboard” will create a more efficient work flow for new employees to submit required employment forms and will provide a time saving benefit for the Payroll and Benefits Administrator.
The City continues to search for and recruit qualified staff for open positions. For more information about employment with the City of Fortuna, visit the City’s website www.friendlyfortuna.com, send e-mail to the Deputy City Clerk at [email protected], or call 707-725-7600.
Consent Item 4b
Current Recruitments:
Parks & Recreation:
Bus Driver I: Candidate currently in background
Park Maintenance Worker I: Closed July 7, 2023. Two candidates selected, one started September 1, 2023 and one currently in background.
Police Department:
Police Officer: One candidate currently in background.
Dispatcher: One candidate starting background.
Community Services Officer: One candidate in background.
Public Works:
Assistant City Engineer II: Recruitment closes September 29, 2023 Streets Maintenance II: Recruitment closes October 6, 2023
INFORMATION TECHNOLOGY DIVISION
City Website Statistics (www.friendlyfortuna.com)
We encourage all citizens who are interested in receiving updates from the City to go on to the Fortuna’s website and sign up for e-notifications!
Anyone who would like to receive public notices from Public Works, Community Development/Planning, the Police Department or Citywide Press Releases, please visit the website at https://www.friendlyfortuna.com/enotify/index.php and sign up for e-notifications.
Computer/Network
Nylex continues to finalize the upgrades to new fiber and phone lines at City Hall and other City locations. This will reduce the complicated load on the City’s network and be more secure performing as a separate network as well as provide for a substantial cost savings.
Staff continues to work with Nylex and Infinite Consulting to ensure the smooth transition of phone systems from Optimum to AT&T. There are also continued efforts to finalize a plan for the transition of all of the Police servers and necessary equipment in preparation for the move to the new police facility.
RECOMMENDED COUNCIL ACTION:
Receive Administration Division Monthly Report. Consent Agenda vote.