Consent Calendar Item 3g
STAFF REPORT
City Council Consent Item
DATE: September 18, 2023
TO: Honorable Mayor and Council Members
FROM: Brendan Byrd, Public Works Director/City Engineer SUBJECT: Public Works/Engineering Department Monthly Report STAFF RECOMMENDATION:
Receive report as an informational item.
EXECUTIVE SUMMARY:
Public Works Director/City Engineer
Police Facility Remodel Project
The project continues to progress at a suitable pace. Over the past month, all building addition footprints have been constructed, and trusses and sheeting have been placed. Additionally, the covered walkway and roof extension near the building entry have been constructed. Over the next month, Sequoia anticipates completing most of the HVAC system, and the electrical contractor will also mobilize to begin re-wiring the building. In conjunction, Redwood Empire Roofing will be completing the new roof areas, and Sequoia and their subcontractor will begin site work improvements, including grading, concrete, and some prep work for parking lot paving.
Currently, the project is still within the originally established construction contingency, however, staff do anticipate that some necessary change orders will require an adjustment to the budget.
Although staff are still working on quantifying the exact budgetary needs, the current estimate for additional funding is approximately $250,000 (or about a 7.5% project budget increase). Staff hope to have a clearer view of the final costs required to deliver the finished project, and hope to present a project update and budget adjustment request in October.
Water Tank Coating Project
The interior and exterior coating at Campton Tank is anticipated to be completed on September 13th, and pending final water system test results, the tank is expected to be back online the following week. Overall the project has gone very well, and will finish well within the established project budget.
12th Street Stormwater LID Project
The project was substantially completed in mid-August, and the only remaining items of work include the final pavement restoration at 12th and K Streets, striping restoration, and planting.
Paving at the intersection is anticipated to occur in early October, and the paving will include the entire intersection to encompass all trench patches created by the project. Planting is anticipated to be completed in November, when rains have begun, which will reduce or eliminate the need for staff to irrigate the basins in order for plants to become established. Overall the project came in within budget, and only approximately 50% of the construction contingency was required to Consent Calendar Item 3g
complete the project. Staff are currently reaching out to the State to determine if another budget adjustment can be requested, which if granted would reimburse the City for 90% of the construction contingency dollars used.
12th Street Utility Undergrounding Project
Staff received confirmation from AT&T that they are scheduled to perform the final utility ‘cutover’ from the aerial services on 12th Street, to the newly installed underground services, on October 4th and 5th (overnight). Once that activity is completed, AT&T will schedule a restoration contractor to remove all existing poles and overhead lines on 12th Street, in between L Street and Clendenen’s. After receiving confirmation on dates when the poles will be removed, staff will schedule the City’s contractor to install the two remaining solar lights along 12th Street.
Mill Creek Habitat Connectivity Project
In early August staff brought to the Council a resolution of support for a grant application that staff were applying for, which would pay 100% of the cost for developing fish-friendly culvert crossings at four locations along Mill Creek. Staff were informed in late August that the grant was approved, for approximately $960,000. Staff will work in the coming months to contract with the GHD team for the project, and further information will be provided at the council meeting where the contract will be presented, likely in late October.
Utilities Division- Utility Lead
Service Call Summary
In the month of August the utilities division completed 89 service calls by operators. Figure 1 below shows the distribution of service calls by type. Underground Service Alert (USA) has changed their format and the utilities crew can no longer track how many mark and locates have been completed. There were zero missmarked line, resulting in zero broken utilities.
Figure 1. Utility division service calls by type in August.
Water Distribution System
Read water meters and completed meter worksheet.
0 5
10 15
20 25
30 Connect Disconnect Occupant Change Service Action
Number of Calls
Service Call Type
Consent Calendar Item 3g
Shut off 23 water meters for non-payments.
The utilities team installed two new services to the system in the month of August. In the month of August the utilities team changed out 6 dead water meters, which is the lowest dead-meter count in some time.
Continued to check service lines for lead.
In August we had no water leaks!
Installed a new eight inch valve on 12th Street to support the stormwater project. Did a mock shut down on the six-inch water main going behind Coast Central Credit Union. Their contractor will be performing a water main realignment to accommodate their new retaining wall and drive-up ATM.
Prepped water ditches for service line replacements.
Performed regulatory annual backflow prevention device testing.
Wastewater Collections System
Utilities cleaned 15,000 feet of sewer main.
The crew had two sewer plugs in the month of August with no sewer overflows.
Miscellaneous Tasks
The utilities division performed monthly maintenance on the division’s heavy equipment, including greasing and checking all fluids.
Andy White attended a water distribution test review class and is scheduled to attempt his D2 test.
Water Treatment/Wastewater Division- Chief Plant Operator Division Staffing:
Staff attended multiple safety trainings this month, including respiratory protection, trenching and excavation, and fall protection training. Treatment Plant Operator III Matt Rogers received notification this month that he passed his Grade III wastewater treatment plant operator certification exam.
Consent Calendar Item 3g
Wastewater Treatment
Table 1. August wastewater plant effluent flows for the past five years in Million Gallons (MG) and Million Gallons per Day (MGD).
Figure 2. August wastewater plant effluent flows for the past five years in Million Gallons (MG) and Million Gallons per Day (MGD).
Wastewater Events & Maintenance Tasks Completed:
Wendt Construction assisted staff with their large crane in re-installing the screening drum in the trommel screen at the wastewater treatment plant (WWTP) (see photo inset right).
Wendt helped remove the screen last month so staff could install new drive wheels and other parts for this machine, which is crucial in plant compost operations.
Staff replaced one of the two, 6” Gorman-Rupp plant sump pumps at the WWTP with a back-up unit after the existing one failed. The original pump had been in service every day since 1975!
Staff completed rehabilitation work on the grit channel, reinstalling rebuilt components, including drive shafts, sprockets, chain, and flights. Staff then placed the unit back in service after over a year of being out of service, waiting on parts and conditions to allow for rehabilitation. The channel is now ready to remove grit in the upcoming rainy season. Staff worked with a consultant engineer on the completion of the required 5-year update of the City’s Sewer System Management Plan. This document details the operations and maintenance of the City’s sewer infrastructure, including a mandatory update of the Spill Emergency Response Plan.
24 24.5
25 25.5
26 26.5
27 27.5
28 28.5
29 0
0.2 0.4
0.6 0.8
1 1.2
2019 2020 2021 2022 2023
Total Flow, MG
Flow, MGD
Total Monthly Flow, MG MAX Daily Flow, MGD AVG Daily Flow, MGD Year 2019 2020 2021 2022 2023
Total Monthly Flow, MG 28.331 28.401 26.630 26.560 25.750 Maximum Daily Flow, MGD 1.056 1.130 1.000 1.000 1.000
Average Monthly Flow, MGD 0.914 0.916 0.859 0.857 0.831 Consent Calendar Item 3g
A professional technician conducted the annual certification of the chlorine and sulfur dioxide ton tank hoist at the WWTP.
Staff cleaned out the overflow pond at the WWTP, dewatering, removing vegetation, and settled solids. This task is necessary to prepare the pond before the rainy months. As soon as staff completed cleaning out the overflow pond, CalTrans approached the City about disposing of construction nuisance water from their rehabilitation project at Fernbridge. The City allowed for the discharge of this contaminated water (for a fee) into the overflow pond, where staff would meter it back into the plant. This operation lasted for a week, in which time CalTrans contractors hauled 716 4000-gallon truckloads to the Fortuna WWTP—almost 3 million gallons total. Staff have to date sent most of the water back into the plant, and providing this service for the project helped keep construction moving at Fernbridge.
Water Treatment
Table 2. August potable water production for the past five years in Million Gallons (MG).
Figure 3. August potable water production for the past five years in Million Gallons (MG).
Table 3. Average August depth-to-groundwater static levels in the City’s active wells for the past five years in feet.
0 0.5
1 1.5
2 2.5
0 10
20 30
40 50
60 2019 2020 2021 2022 2023
Flow, MGD
Production, MG
Production Max Daily Avg Daily
Year 2019 2020 2021 2022 2023
Total Production, MG 49.300 53.650 44.914 42.600 44.387 Maximum Daily, MG 2.047 2.199 1.989 1.735 1.893
Average Daily, MG 1.590 1.731 1.449 1.374 1.432
Year 2019 2020 2021 2022 2023
Well #1 28.7 28.2 30.4 30.2 30.2
Well #2 25.8 25.2 27.6 27.3 27.4
Well #4 29.6 30.7 33.0 32.7 32.9
Well #5 32.0 32.6 34.8 34.5 34.6
Consent Calendar Item 3g
Water Events & Maintenance Tasks Completed:
Wendt Construction assisted staff with their large crane in re-installing a rebuilt booster pump motor at the water wells site. This motor needed
rehabilitation work at Industrial Electric after a failure last month.
Staff met with well drillers and planned for rehabilitation work on the City’s Well #2, due to decreased production and a suspected compromised drop pipe. The well driller will complete this work in September.
Staff rebuilt the structure around the pressure-reducing valve at the Kenmar pump station (see photo inset right). The existing structure had deteriorated with age.
Staff worked with the tank-coaters at Campton Heights tank, monitoring progress of the project, and maintaining the temporary tank system. The tank coaters will complete this project in September.
General Services and Streets - General Services Superintendent The following is a list of scheduled assignments completed by the General Services staff in August:
Staff replaced the gutters on the Depot
Museum. The gutters were fabricated by
the Blue Ox Millworks and paid by the
Fortuna Rodeo Association. Measure E
assisted in the rental of the scissor lift to
expedite the task (see photo inset right).
Staff removed thick material of paint and
thermos plastic in preparation for
Specialized Pavement Marking (SPM).
SPM currently holds with the City the
annual striping contract for minor striping
maintenance. SPM did many locations in the City (see picture inset lower right).
Consent Calendar Item 3g
Staff spot-treated flaky paint on City Hall/ Police
Department facility. Staff removed and sanded the
areas. Treated with primer paint, and finished the color match paint. The back parking lot side of the facility
will be finished when the Police Department has
moved to the new facility.
Staff revitalized traffic markings in various locations.
The yellow paint was applied first of the month in the
school areas due to the schools that were about to start the fall session. Staff then moved on to white traffic
markings in various locations.
Staff repaired the failing asphalt on Newburg road near Walker Elementary School, as well as small trench
water service patches.
Staff installed bollards at the Corporation Yard near the large rubbish and cardboard bins.
Staff also replaced the concrete box for two monuments on Smith Lane. Staff continues to water the newly planted vegetation in Phase A portion of the Rohner Creek project.
Newer staff are allotted time for equipment training and to practice driving for their commercial driver’s license.
In addition to the special tasks noted above, staff also engaged in the following regular routine maintenance activities including USA’s, street sweeping, recycling and trash management, collect batteries at City Hall, road maintenance, Dog Park maintenance, vegetation management including sniping of curbs, and safety training and inspections. Staff is available for questions, requests, and emergency responses to the community.
RECOMMENDED COUNCIL ACTION:
Receive Public Works Department Monthly Report. Consent Agenda vote.