Consent Item 3b
STAFF REPORT
City Council Consent Item
DATE: December 18, 2023
TO: Honorable Mayor and Council Members
FROM: Siana L. Emmons, City Clerk
THROUGH: Merritt Perry, City Manager
SUBJECT: Administrative Department Monthly Report for October and November STAFF RECOMMENDATION:
Receive report as an informational item.
EXECUTIVE SUMMARY:
The Administration Department monthly report encompasses the following divisions: City Attorney, City Clerk, Risk Management/Human Resources and Information Technology.
CITY ATTORNEY
The City Attorney billing was 15.10 hours for the month of October and 23.40 hours for the month of November 2023 for the Mitchell Law Firm, LLC. Project support for this month included agenda review, ordinance review, contract review, and various email and telephone calls.
CITY CLERK DIVISION
For the month of October, the Clerk’s Office prepared and published two agendas for Regular City Council meetings and two agendas for the Rohner Community Recreation Park District. For the month of November, the Clerk’s Office prepared and published one agenda for Regular City Council meetings and one agenda for the Rohner Community Recreation Park District.
City Council Meetings
Council Meeting Date Agenda Items
October 02, 2023 Regular Meeting 7
October 16, 2023 Regular Meeting 14
October 16, 2023 Special Meeting 1
November 06, 2023 Regular Meeting 7
November 20, 2023 Special Meeting 2
Totals 31
City Clerk’s Office Key Duties August
Public Records Act Requests 9
Consent Item 3b
General Information Requests 25 – 30 per day, average
Ordinances 2
Resolutions 4
Minutes Prepared 7
Notary Services Provided 0
Claims for Damages Filed 0
FPPC Filings: 0
Legal/Proof of Publications 0
Notices Posted (Public Hearing, Agenda, Ordinance, etc.) 6
RISK MANAGEMENT / HUMAN RESOURCES DIVISION
Risk Management
There were no new Worker’s Compensation claims or new tort claim as of October 16, 2023. As always, the City is working diligently to move claims toward closure.
Date of Claim Type of Claim Status
03/10/2022 Civil Claim Closed
09/29/2022 Civil Claim In progress
06/14/2023 Liability Claim In progress
09/13/2023 Liability Claim In progress
A Safety Committee meeting took place on November 8, 2023 and the committee unanimously agreed to approve the Illness and Injury Prevention Program (IIPP). Due to upcoming legal requirements, there are anticipated changes that will take place to add a Workplace Violence Prevention Program.
Human Resources
2024 will present a myriad of changes to legal requirement for employee leaves and regulations.
In the next two weeks, staff will prepare an outline of upcoming changes to notify employees.
The City is always looking to recruit qualified staff for open positions. For more information about employment with the City of Fortuna, visit the City’s website www.friendlyfortuna.com, send email to the Deputy City Clerk at [email protected], or call 707-725-7600. We also encourage all interested applicants to create a user account on www.governmentjobs.com Current Recruitments:
Community Development:
Community Development Director: No longer accepting applications, in the process of writing a conditional offer letter to applicant.
Parks and Recreation:
Parks and Recreation Director: One candidate selected, currently going through the physical and background process.
Park Maintenance II: Recruitment closed December 13, 2023, reviewing applications.
Recreation Leader: Open until filled, reviewing applicants as they are submitted.
Consent Item 3b
Recreation Program Coordinator: Recruitment closes December 22, 2023.
Police Department:
Dispatcher: Open until filled, first round of interviews completed, awaiting test results.
Public Works:
Chief Treatment Plant Operator: Recruitment closed December 1, 2023, reviewing applications.
Street Maintenance Worker II: Candidate starting December 18, 2023.
Assistant City Engineer II: Open until filled, reviewing applications as they are submitted.
INFORMATION TECHNOLOGY DIVISION
City Website Statistics (www.friendlyfortuna.com)
We encourage all citizens who are interested in receiving updates from the City to go on to the Fortuna’s website and sign up for e-notifications!
City staff is currently working in conjunction with Revize, the City’s website platform, to design and develop new landing pages for the Police Department, Parks and Recreation and River Lodge.
Anyone who would like to receive public notices from Public Works, Community Development/Planning, the Police Department or Citywide Press Releases, please visit the website at https://www.friendlyfortuna.com/enotify/index.php and sign up for e-notifications.
Computer/Network
Nylex continues to finalize the upgrades to new fiber and phone lines at City Hall and other City locations. This will reduce the complicated load on the City’s network and be more secure performing as a separate network as well as provide for a substantial cost savings.
Staff continues to work with Nylex and Infinite Consulting to ensure the smooth transition of phone systems from Optimum to AT&T. There are also continued efforts to finalize a plan for the transition of all of the Police servers and necessary equipment in preparation for the move to the new police facility.
RECOMMENDED COUNCIL ACTION:
Receive Administration Division Monthly Report. Consent Agenda vote.