RESOLUTION 2024-02
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FORTUNA
APPROVING THE CONTRACT FOR MINOR STREET MAINTENANCE AND
REPAIR PROJECT WITH MERCER-FRASER COMPANY
WHEREAS, the City has an ongoing need for routine minor repairs and maintenance for City streets on an on-call basis (the “Services”); and
WHEREAS, the City does not possess the specialized equipment or staffing required to promptly, economically and effectively self-perform the Services; and WHEREAS, the City wishes to contract with a qualified paving contractor to provide the Services cost-effectively and on an on-call basis; and
WHEREAS, a standard public bidding process for the Services would not be appropriate due to the on-call nature of the Services, and the importance of selecting a contractor who has the qualifications, equipment, crew and the availability to respond promptly to requests for the Services, and to perform the Services expeditiously, economically, effectively and safely; and WHEREAS, Section 2.50.070.D of the Fortuna Municipal Code provides that formal bidding is not required when the City Council finds that a negotiated contract best serves the City due to the nature of the contractual service; and
WHEREAS, City staff requested informal proposals from seven paving contractors with the requisite qualifications to determine which contractor would best meet the City’s needs for providing the Services; and
WHEREAS, City staff determined that Mercer-Fraser Company, is the best qualified to provide the Services on an on-call basis based upon its overall qualifications, unit pricing, equipment, and availability.
WHEREAS, City staff negotiated with Mercer-Fraser Company to provide the Services for a one-year term, for an amount not to exceed $900,000.00 (nine hundred thousand dollars) without prior written authorization, in accordance to the terms and conditions of the Contract for Minor Street Maintenance and Repair Project with Mercer-Fraser Company.
NOW, THEREFORE, BE IT RESOLVED that the Fortuna City Council of the City of Fortuna hereby finds that pursuant to Section 2.50.070.D of the Fortuna Municipal Code, a negotiated agreement for providing the Services on an on-call basis best serves the City due to the nature of the Services.
BE IT FURTHER RESOLVED that the Fortuna City Council of the City of Fortuna does hereby approve the Contract for Minor Street Maintenance and Repair Project with MercerFraser Company (“Contract”) to provide the Services for a term ending June 30, 2025, for an amount not to exceed $900,000.00 (nine hundred thousand dollars) without prior written authorization, and authorizes the City Manager to execute the Contract and to take all other actions necessary to implement the Contract.
PASSED and ADOPTED on this 5
th day of February, 2024 by the following vote:
AYES: Council Member Conley, Losey, Mobley, Mayor Pro Tem Johnson, Mayor Trent NAYS: None
ABSTAIN: None
ABSENT: None
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Tami Trent, Mayor
ATTEST:
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Siana L. Emmons, City Clerk