Business Item 5a
STAFF REPORT
City Council Business Item
DATE: April 1, 2024
TO: Honorable Mayor and Council Members
FROM: Mat Nyberg, Public Works Project Manager
THROUGH: Merritt Perry, City Manager
SUBJECT: Approve the CDBG Barrier Removal Project (CIP 9977) and Award a Construction Contract to RAO Construction in the Amount of $427,716.
STAFF RECOMMENDATION:
Approve the project plans and Authorize the City Manager to award the CDBG Barrier Removal Project (CIP 9977) to RAO Construction and establish a maximum contract amount of $430,000.
EXECUTIVE SUMMARY:
In early 2021 staff began the application process for a Community Development Block Grant (CBDG) from the State Department of Housing and Community Development, the same agency funding that was utilized for improved ADA accessibility around City Hall in 2019. Since August of 2021, staff have been working with GHD Inc. developing and refining plans for the CBDG Barrier Removal Project (CIP 9977). The plan set and front-end documents finalized in late February 2024.
The final design features accessibility improvements on N Street from 11th to 14th Street, around the intersection of 6
th and Main Streets, along a section of South 12th Street at Rohner Creek and a corner ramp on David Way. Work will involve the reconstruction of sidewalks, driveways, street corners and crosswalks that have accessibility issues in these areas. The end result of these improvements will further the City’s goal to achieve an accessible community, and will help address the findings of a County Accessibility Audit in 2018.
The CDBG Barrier Removal bid package was released and publically advertised on February 22nd, 2024. The bid period ended on March 15
th, at which time the City received three bids. The bid totals are shown in the table below, and the total base bid amount was the basis for awarding the project.
Bid Schedule
Bidders
RAO Construction Hooven and
Company GR Sundberg
Total Base Bid $390,246 $449,603 $535,542
Business Item 5a
The apparent low bid was submitted by RAO construction with a total bid price of $390,246. City staff have confirmed that the bid received from RAO Construction was fully responsive and that they and their sub-contractors have active licenses and registrations. RAO has successfully completed a number of projects throughout the City in recent years, including the Walker Elementary Sate Routes to School project, portions of the Jameson Creek Barrier Removal and Rohnerville Road STIP projects, and most recently, the 12th Street Integrated Stormwater Project.
Staff are confident that they can successfully complete all portions of this project.
If the project is awarded, staff anticipate being under contract by mid-April. Mobilization and construction is anticipated to begin in late April or early May. The draft Notice of Potential Award is included as Attachment A.
FINANCIAL IMPACT:
As noted above, the project is funded by a CDBG through the State Department of Housing and Community Development, awarded in 2021. The total available construction budget is shown in the table below.
Fund Budget Amount
Fund 830 – CDBG $427,716
As shown above, the project construction funding exceeds the total bid price submitted by RAO.
Staff propose to allocate the full remaining budget amount as the construction contingency, which totals approximately $38,000. Therefore, staff proposed to award the project to RAO for the submitted bid amount, and establish a contract not to exceed value of $427,716.
RECOMMENDED COUNCIL ACTION:
1. Receive staff presentation and review Council questions with staff
2. Open Public Comment
3. Close Public Comment
4. Motion to Approve the Project Plans and Authorize the City Manager to award the CDBG Barrier Removal Project (CIP 9977) to RAO Construction and establish a maximum contract amount of $427,716. Voice vote.
Attachments:
Attachment A - Draft Notice of Potential Award