Business Item 5b
STAFF REPORT
City Council Business Item
DATE: April 1, 2024
TO: Honorable Mayor and Council Members
FROM: Mat Nyberg, Public Works Project Manager
THROUGH: Merritt Perry, City Manager
SUBJECT: Authorization to Award the Contract for the Wastewater Treatment Plant Percolation Pond Rehabilitation Project 2024.
STAFF RECOMMENDATION:
Authorize the City Manager to award the Annual Wastewater Treatment Plant Percolation Pond Project to Wendt Construction Co., Inc. and establish a maximum contract amount of $114,000.
EXECUTIVE SUMMARY:
The Percolation Pond Rehabilitation Project is an annual maintenance activity at the Wastewater Treatment Plant (WWTP), which includes the removal of depleted material, rehabilitation of the pond subgrade, and placement of clean imported permeable drain rock. This annual project is critical for the performance of the City’s treatment facility, given the regulatory mandate that the City not discharge directly treated effluent to surface water in between May 15 – September 30.
Bids for the Wastewater Treatment Plant Annual Percolation Pond Rehabilitation Project 2024 were opened on March 15th, 2024. Two bids were received and the bid results are shown in the table below.
Bid Schedule
Bidders
Wendt Construction William Gray Construction
Total Base Bid $110,115 $115,800
The apparent low bidder is Wendt Construction, and their bid was found to be responsive and responsible and they are capable of meeting the project regulatory deadline of May 15th. It is customary in contract administration to include a contingency amount with the authorized contract amount, in order to accommodate unforeseen conditions or changes that may become apparent during the course of construction. Due to the well-defined nature of this project, staff propose approximately $3,000, which is the remaining annual budget for the project beyond the bid amount, and accounting for other incurred project costs. With this, staff plan to award the contract with Wendt Construction for the amount listed above, and establish a maximum contract not to exceed amount of $114,000.
Business Item 5b
If approved, staff anticipatee a work-commencement timeline of approximately mid-April, depending on weather and the conditions of the river.
FINANCIAL IMPACT:
The City budgets for this annual maintenance activity in the annual operating budget for Wastewater Treatment (Department 6600, Fund 550). There is currently $115,000 budgeted for this project, which would cover the cost of the project unless unforeseen change orders are required.
Staff recommends that Council authorize the City Manager to enter into a contract with Wendt Construction in the amount of $110,115, and establish contingency funds as noted above for a total contract not to exceed amount of $114,000.
RECOMMENDED COUNCIL ACTION:
1. Receive staff presentation and review Council questions with staff
2. Open Public Comment
3. Close Public Comment
4. Motion to award the contract to Wendt Construction for $110,115 and establish a maximum contract amount of $114,000, and authorize City Manager to execute the contract and other related documents. Voice vote.
Attachments:
Attachment A – Draft Notice of Potential Award