Last Update: March 5, 2024 01-HUM-101-64.56
EA: 01-0N500
Project ID: 0124000049
Agreement No. 01-0435
TRANSPORTATION ART AGREEMENT
Clean California Beautification Fund Contribution
This AGREEMENT, executed on and effective from __________________, is between the State of California, acting through its Department of Transportation, referred to as CALTRANS, and:
City of Fortuna, a body politic and municipal corporation or chartered city of the State of California, referred to hereinafter as CITY.
RECITALS
1. PARTIES are authorized to enter into a cooperative agreement for improvements to the State Highway System per the California Streets and Highways Code, Section 114.
2. CALTRANS is authorized per the California Streets and Highways Code, Section 91.42 to expend Clean California State Beautification Program of 2021 funds (FUNDS) towards beautifying and cleaning up state highways and eligible projects towards that goal.
3. Transportation Art includes graphic or sculptural artwork, either freestanding or placed upon a required engineered transportation feature located on CALTRANS’ right-of-way (such as a noise barrier, retaining wall, bridge, bridge abutment, bridge rail, or slope paving) that expresses unique attributes of a community’s history, resources, or character.
4. CALTRANS intends to provide funding to CITY, and CITY agrees to procure artist(s), administer artist contracts, provide and install the Transportation Art Project that includes refurbishing two existing concrete islands near the highway onramp and offramp in the City of Fortuna. Work would include removing the existing concrete and replacing it with landscaping (drought tolerant plants and bushes), hardscape, and a form of artwork/monument, within the curbs of the two existing concrete islands near the highway 101 onramp and offramp in the City of Fortuna, hereinafter referred to as PROJECT.
5. The term AGREEMENT, as used herein, includes any attachments, exhibits, and amendments.
6. CITY shall obtain an encroachment permit from CALTRANS prior to the commencement of any PROJECT work within CALTRANS’ right-of-way.
7. CITY will follow the CALTRANS encroachment permit requirements for any and all PROJECT work within CALTRANS’ right-of-way, including by not limited to, installation of artwork.
Last Update: March 5, 2024 Agreement No. 01-0435
8. CALTRANS will pay CITY an amount not to exceed $100,000 from FUNDS required for PROJECT.
9. CALTRANS and CITY hereby set forth the terms, covenants, and conditions for CALTRANS’ contribution toward PROJECT.
10. CITY is responsible for completing all work for PROJECT.
11. CITY shall adhere to the CALTRANS’ Transportation Art requirements as set forth in CALTRANS’ Project Development Procedures Manual (PDPM), Chapter 29, Section 9, Transportation Art and CALTRANS’ Transportation Art website at https://dot.ca.gov/programs/design/lap-landscape-architecture-and-communitylivability/lap-liv-j-transportation-art. This includes, but is not limited to, submittal of a Transportation Art Proposal (TAP) to CALTRANS, execution of an Assignment and Transfer of Copyright and Waiver of Moral Rights in Artwork Agreement (Caltrans Copyright Assignment, CCA), and Project Specific Maintenance Agreement (PSMA).
INSTRUCTION: Use the following article if the Gateway Monument is an art feature or has art attached to it. Remove the following article if there is no Gateway Monument or if the Gateway Monument is not an art feature or does not have art attached to it.
12. CITY shall adhere to the CALTRANS’ Gateway Monument requirements as set forth in CALTRANS’ Project Development Procedures Manual (PDPM), Chapter 29, Section 11, Gateway Monument and CALTRANS’ website at https://dot.ca.gov/-/media/dotmedia/programs/design/documents/pdpm-chapter29-a11y.pdf
13. CITY agrees that before commencing any PROJECT work on CALTRANS right-of-way, LOCAL AGENCY and CALTRANS will enter into a PSMA for maintenance of the PROJECT. PARTIES agree that no encroachment permit(s) will be issued by CALTRANS for PROJECT until the PSMA is fully executed.
INVOICE & PAYMENT
14. CITY will invoice, no more frequently than monthly, and CALTRANS will reimburse for actual costs incurred and paid towards PROJECT.
15. CALTRANS will pay CITY within 45 (forty-five) calendar days of receipt of invoices.
16. CALTRANS and CITY agree that the total amount of FUNDS paid out to CITY will not exceed $100,000.
17. After CALTRANS and CITY agree that all work for PROJECT is complete, CITY will submit a final accounting for all costs. Based on the final accounting, CITY will refund or invoice as necessary in order to satisfy the financial commitment of AGREEMENT.
GENERAL CONDITIONS
18. All portions of this AGREEMENT, including the Recitals section, are enforceable.
Last Update: March 5, 2024 Agreement No. 01-0435
19. All CALTRANS’ obligations and commitments under the terms of AGREEMENT are subject to the appropriation of resources by the Legislature and the State Budget Act authority.
20. Notwithstanding the terms of this AGREEMENT, PARTIES agree to abide by the funding guidelines for all contributed funds that are programmed and allocated by the CTC.
21. If CITY fails to complete the PROJECT for any reason, CITY shall, at CITY’s expense, return CALTRANS right-of-way to its original condition or to a safe and operable condition acceptable to CALTRANS. If CITY fails to do so, CALTRANS reserves the right to finish the work or place the PROJECT in a safe and operable condition.
CALTRANS will bill CITY for all expenses incurred and CITY agrees to pay said bill within forty-five (45) days of receipt.
22. HM-1 is hazardous material (including, but not limited to, hazardous waste) that may require removal and disposal pursuant to federal or state law, whether it is disturbed by the PROJECT or not.
HM-2 is hazardous material (including, but not limited to, hazardous waste) that may require removal and disposal pursuant to federal or state law only if disturbed by the PROJECT.
The management activities related to HM-1 and HM-2, including and without limitation, any necessary manifest requirements and disposal facility designations are referred to herein as HM-1 MANAGEMENT and HM-2 MANAGEMENT respectively.
23. If HM-1 or HM-2 is found during PROJECT work, CITY will immediately notify CALTRANS.
24. CALTRANS, independent of PROJECT, is responsible for any HM-1 found within the existing CALTRANS right-of-way. CALTRANS will undertake, or cause to be undertaken, HM-1 MANAGEMENT with minimum impact to PROJECT schedule.
CALTRANS, independent of PROJECT will pay, or cause to be paid, the cost of HM-1 MANAGEMENT related to HM-1 found within the existing CALTRANS right-of-way.
25. CITY, independent of PROJECT, is responsible for any HM-1 found within PROJECT limits and outside the existing CALTRANS right-of-way. CITY will undertake or cause to be undertaken HM-1 MANAGEMENT with minimum impact to PROJECT schedule.
CITY, independent of the PROJECT, will pay, or cause to be paid, the cost for HM-1 MANAGEMENT for HM-1 found within PROJECT limits and outside of the existing CALTRANS right-of-way.
26. CITY is responsible for HM-2 MANAGEMENT within the PROJECT limits.
27. HM-2 MANAGEMENT costs are PROJECT costs.
Last Update: March 5, 2024 Agreement No. 01-0435
28. CALTRANS and CITY will enter into a TAMA before PROJECT work is performed within CALTRANS right-of-way. CITY understands and acknowledges the terms of the TAMA will include, but are not limited to, CITY shall be responsible for all regular and emergency maintenance, repair, and replacement of the PROJECT at the LOCAL AGENCY’s expense for as long as the artwork remains in place. A sample template TAMA is attached as EXHIBIT (A).
29. The TAMA will include indemnification provisions for anything done or omitted to be done by CITY under or in connection with PROJECT.
30. Neither CITY nor any officer or employee thereof is responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by CALTRANS, its contractors, sub-contractors, and/or its agents under or in connection with any work, authority, or jurisdiction conferred upon CALTRANS under AGREEMENT. It is understood and agreed that CALTRANS, to the extent permitted by law, will defend, indemnify, and save harmless CITY and all of its officers and employees from all claims, suits, or actions, including reasonable attorneys’ fees, of every name, kind, and description, brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories and assertions of liability occurring by reason of anything done or omitted to be done by CALTRANS, its contractors, sub-contractors, and/or its agents under AGREEMENT.
31. Neither CALTRANS nor any officer or employee thereof is responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by CITY, its contractors, sub-contractors, and/or its agents under or in connection with any work, authority, or jurisdiction conferred upon CITY under AGREEMENT. It is understood and agreed that CITY, to the extent permitted by law, will defend, indemnify, and save harmless CALTRANS and all of its officers and employees from all claims, suits, or actions, including reasonable attorneys’ fees, of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, claims based on (1) 17 U.S.C. §§ 101-810 (the Copyright Act of 1976, as modified), (2) 17 U.S.C. § 106A(a) (the Visual Artists Rights Act of 1990, “VARA”), (3) 17 U.S.C. § 113, (4) California Civil Code § 987 (the California Art Preservation Act), California Civil Code §989, or (5) any other rights arising under U.S. federal or state laws or under the laws of any other country that conveys rights and protections of the same nature as those conveyed under 17 U.S.C. §106A(a) and California Civil Code §987, intellectual property claims arising from or related to breach of contract, inverse condemnation, conversion, and/or taking of property, or other theories and assertions of liability occurring by reason of anything done or omitted to be done by CITY, its contractors, subcontractors, and/or its agents under AGREEMENT.
Last Update: March 5, 2024 Agreement No. 01-0435
32. If the work performed on PROJECT is done under contract and falls within the Labor Code section 1720(a)(1) definition of "public works" in that it is construction, alteration, demolition, installation, or repair; or maintenance work under Labor Code section 1771 CITY must conform to the provisions of Labor Code sections 1720 through 1815, and all applicable provisions of California Code of Regulations found in Title 8, Chapter 8, Subchapter 3, Articles 1-7. CITY agrees to include prevailing wage requirements in its contracts for public work. Work performed by CITY's own forces is exempt from the Labor Code's Prevailing Wage requirements.
CITY shall require its contractors to include prevailing wage requirements in all subcontracts funded by AGREEMENT when the work to be performed by the subcontractor is "public works" as defined in Labor Code Section 1720(a)(1) and Labor Code Section 1771. Subcontracts shall include all prevailing wage requirements set forth in CITY contracts.
33. AGREEMENT is intended to be CALTRANS’ and CITY’s final expression and supersedes all prior oral understandings pertaining to PROJECT, with the exception of the required agreements to complete CALTRANS’ Transportation Art process as discussed herein. The required agreements include, but are not limited to, the TAP, CCA, and PSMA.
34. AGREEMENT will terminate upon CALTRANS’ acceptance of PROJECT. However, all indemnification and maintenance articles of AGREEMENT will remain in effect until terminated or modified in writing by mutual agreement.
Last Update: March 5, 2024 Agreement No. 01-0435
CONTACT INFORMATION
CALTRANS and CITY will notify each other in writing of any personnel or location changes.
Contact information changes do not require an amendment to AGREEMENT.
CALTRANS
Julia Peterson, Project Manager
1656 Union Street
Eureka, CA 95501
Office Phone: (707) 497-9027
Mobile Phone: (707) 497-9027
[email protected]
CITY of FORTUNA
Merritt Perry, City Manager
621 11th Street
Fortuna, CA 95540
Office Phone: (707) 725-1410
[email protected]
Last Update: March 5, 2024 Agreement No. 01-0435
SIGNATURES
PARTIES are authorized to enter into this AGREEMENT and have delegated to the undersigned the authority to execute this AGREEMENT on behalf of the respective agencies and hereby covenants to have followed all the necessary legal requirements to validly execute this AGREEMENT. By signing below, the PARTIES each expressly agree to execute this AGREEMENT electronically.
The PARTIES acknowledge that executed copies of this AGREEMENT may be exchanged by facsimile or email, and that such copies shall be deemed to be effective as originals.
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
Matthew K. Brady
District 1 Director
VERIFICATION OF FUNDS &
AUTHORITY:
District Project Control Officer
Deputy Attorney
Department of Transportation
CERTIFIED AS TO FINANICAL TERMS &
POLICIES:
_
Nadine Karavan
HQ Accounting Supervisor
CITY OF FORTUNA
Merrit Perry
City Manager
ATTEST:
[Title]
Attorney [or Counsel]