Consent Item 4g
STAFF REPORT
City Council Consent Item
DATE: June 17, 2024
TO: Honorable Mayor and Council Members
FROM: Brendan Byrd, Public Works Director/City Engineer SUBJECT: Public Works/Engineering Department Monthly Report STAFF RECOMMENDATION:
Receive report as an informational item.
EXECUTIVE SUMMARY:
Public Works Director/City Engineer
Police Facility Remodel Project
Over the past month, staff have been working with the contractor to finalize the construction punch list for the Police Facility Remodel. To date, the punchlist is approximately 95% complete, with only a few items awaiting parts to arrive to be resolved. It is likely that by late June or early July these items will be completed, and none of the remaining items will impact the City’s ability to staff the facility by the end of June.
Staff’s biggest effort over the past month has been coordinating the IT stakeholders, including Nylex (City IT), Silke Communications (Radio), AT&T and Synergem (911 Systems), and Infinite (phone systems). At this point staff feel confident that each stakeholder is on track to complete their areas of work this month, culminating in a facility switchover during the final week in June.
CDBG Barrier Removal Project
The contractor mobilized to the site on May 28th and has begun work on the project. To date, the contractor has completed the majority of the sidewalk improvements on the south side of N Street in between 11th and 14th. Based on their current progress, staff are hopeful that the project should be completed prior to the July special events.
During the project so far, staff have been heavily involved in daily inspections, decision making including design revisions, and property owner outreach/coordination.
Storm Drain Repair at Elizabeth Barcus
During the first week of June the City had Wendt Construction mobilize to perform a stormdrain repair on Elizabeth Barcus Way. The project included replacing approximately 105-feet of 24” stormdrain, and rehabilitating a pipe outlet energy dissipater. Currently staff are working on schedule the concrete and pavement rehabilitation work at the site.
Consent Item 4g
Utilities Division- Utility Lead
Service Call Summary
In the month of May the utilities division completed 89 service calls by operators. Figure 1 below shows the distribution of service calls by type. Underground Service Alert (USA) - there were zero miss-marked lines, resulting in zero broken utilities.
Figure 1. Utility division service calls by type in May.
Water Distribution System
Read water meters and completed meter worksheet.
Completed 24 water shut off for non-payments.
Installed one new services in the month of May.
Replaced out 20 dead water meters.
Replaced three bad angle valves.
Repaired four water leaks resulting an estimated 432,000 gallons of water lost. Repaired broken water pipe in Rohner Park.
Tested backflow prevention devices
Finished repair on Fortuna Blvd where the saddle had blown off, installed a 12’’ valve. 0 5
10 15
20 25
30 Connect Disconnect Occupant Change Service Action
Number of Calls
Service Call Type
Consent Item 4g
Table 1. Water leak rate and water loss estimates for 2024.
Wastewater Collections System
Utilities cleaned 15,000 feet of sewer main.
There were two sewer plugs in the month of May resulting in no spills or overflows. Performed daily sewer pump maintenance on Christian Ridge sewer bypass.
Miscellaneous Tasks
The utilities division performed monthly maintenance on the division’s heavy equipment, including greasing and checking all fluids.
Water Treatment/Wastewater Division- Chief Plant Operator Wastewater Treatment
Table 2. May wastewater plant effluent flows for the past five years in Million Gallons (MG) and Million Gallons per Day (MGD).
Date Location Pipe
Information
Estimated
Leak Rate
(Gallons
per Minute)
Leak
Duration
Total
Estimate
Leak
Volume
(Gallons)
5/8/2024 405 14th St 1’’ Plastic 3 4 Days 12,960
5/17/2024 Summer St 1’’ PVC 10 2 Days 28,800
5/20/2024 Pineview 1’’ Service
Connection
200 30 Minutes 360,000
5/31/2024 Thomas St 1.5’’ Steel 3 7 Days 30,240
Year 2020 2021 2022 2023 2024
Total Monthly Flow, MG 34.517 28.730 34.410 29.980 36.86 Maximum Daily Flow, MGD 1.774 1.100 1.990 1.260 2.92
Average Monthly Flow, MGD 1.113 0.927 1.110 0.967 1.189 Consent Item 4g
Figure 2. May wastewater plant effluent flows for the past five years in Million Gallons (MG) and Million Gallons per Day (MGD).
Wastewater Events & Maintenance Tasks Completed:
Contractors completed the annual rehabilitation work on the percolation ponds. Staff switched effluent discharge from Strongs Creek to the ponds well before the May 15 deadline, as required by the State Water Resources Control Board. Staff finished repairs to a pump on the waste water treatment plant headworks grit chamber. Staff spent considerable time on routine facility maintenance.
Water Treatment
Table 3. May potable water production for the past five years in Million Gallons (MG).
Figure 3. May potable water production for the past five years in Million Gallons (MG).
Table 4. Average May depth-to-groundwater static levels in the City’s active wells for the past five years in feet.
0 5
10 15
20 25
30 35
40 0
0.5 1
1.5 2
2.5 3
3.5 2020 2021 2022 2023 2024
Total Flow, MG
Flow, MGD
Total Monthly Flow, MG MAX Daily Flow, MGD AVG Daily Flow, MGD 0 0.5
1 1.5
2 0
10 20
30 40
50 2020 2021 2022 2023 2024
Flow, MGD
Production, MG
Production Max Daily Avg Daily
Year 2020 2021 2022 2023 2024
Total Production, MG 37.642 39.004 30.259 29.234 31.864 Maximum Daily, MG 1.515 1.652 1.767 1.465 1.669
Average Daily, MG 1.214 1.258 0.976 0.943 1.027
Consent Item 4g
Water Events & Maintenance Tasks Completed:
Staff replaced failed pump 2 at Underhill pump station. Staff spent time assisting utilities crew with water main break.
General Services and Streets - General Services Superintendent The following is a list of scheduled assignments completed by the General Services staff in May:
Staff assisted Electrical Contractor with traffic control on Fortuna Boulevard. Staff assisted Utility Crew with traffic control, and additional use of the vacuum truck with the water leak on Fortuna Boulevard, and at River Walk and Alamar Way. Staff replaced deck boards on the grandstands of the rodeo arena. Staff cut the tall grass and weed-wacked around the holding pens, and surrounding area. Staff covered the drainage inlets of the culvert in the arena to prepare the arena for daily use. Staff also removed and replaced deck boards on the small stage, near the cook shack in Rohner Park. Staff used the boom mower to cut overgrown vegetation along the shoulder and ditch lines of Rohnerville Road, from Hilras to Kenwood Drive. Staff also cut the overly abundant willow trees at the City well site. During this operation, Brandon Craig was provided training in a remote area.
Staff removed the dilapidated scoreboard at the Bartow Field. Staff assisted the contractor replacing the culvert on Elizabeth Barcus. Staff patrolled drainage inlets and ditches during a heavy rain event. Staff started to diagnose issues with the rapid flash beacon signs. Staff, with the assistance of the manufacturer, were able to have the signs reconnected to each other. Staff provided orientation to a new hire, Jeff Sterling. Staff removed excess limbs along the fence in between the new police facility and Newburg Park. A tree contractor removed the two trees along that fence line too. Staff also removed trees and shrubs at the lot next to the Monday Club.
Year 2020 2021 2022 2023 2024
Well #1 28.2 28.3 27.3 25.2 26.6
Well #2 25.2 26.4 22.9 22.3 23.5
Well #4 30.7 31.2 29.2 27.8 29.1
Well #5 32.6 33.4 31.5 29.2 30.8
Consent Item 4g
Staff installed blinds, benches, and other interior work at the new police facility. Staff painted new parking stalls along the fence of Newburg Park. Staff repaired the failing asphalt on Main Street.
Staff prepared traffic control means for the Citywide Garage Sale special event. In addition to the special tasks noted above, staff also engaged in the following regular routine maintenance activities including USA’s, street sweeping, recycling and trash management, traffic marking with paint, replace missing or faded traffic signs, collect batteries at City Hall, road maintenance, Dog Park maintenance, vegetation management including sniping of curbs, and safety training and inspections. Staff is available for questions, requests, and emergency responses to the community.
RECOMMENDED COUNCIL ACTION:
Receive Public Works Department Monthly Report. Consent Agenda vote.