Fortuna City Council
September 16, 2024

621 11th Street, Fortuna CA
Zoom Option: 1-669-900-9128 Meeting ID: 840 2834 4061 Password:
503506
We May Disagree, But We Will Be Respectful of One Another All Comments Will Be Directed to the Issue at Hand, and Addressed to the City Council Personal Attacks are Unacceptable
The City Council May Take Action on any Item on this Agenda.

1. CALL TO ORDER / FLAG SALUTE / ROLL CALL
Council
Council Member Kyle Conley
Council Member Mike Losey
Council Member Kris Mobley
Mayor Pro Tem Mike Johnson
Mayor Tami Trent
Staff
Interim City Manager Amy Nilsen
City Clerk Siana L. Emmons

2. PRESENTATIONS / PROCLAMATIONS / INTRODUCTIONS
a. Constitution Week
b. Introduction of New Utilities Superintendent - Jason Johnson c. Introduction of New Administrative Assistant II (Parks & Recreation) - Kaylyn Stainbrook
Regular Meeting Agenda
Monday, September 16, 2024 at 6:00 pm
d. Introduction of New Parks Maintenance Worker II - Forrest Pettitt e. Introduction of New Operator In Training - Nick Chastain

3. ORAL COMMENTS FROM THE PUBLIC
Members of the Public may be heard at this time on any item within the subject matter jurisdiction of the City that is not on the Public Meeting Agenda. It is the practice of this Council to hold public comment for every item of business on the agenda at the time that item is heard. If a speaker cannot stay for a particular item of business, they may be heard during this time. Comments concerning the Consent Calendar may also be heard at this time. Speakers addressing the Council will be limited to 3 minutes per speaker. Be advised that, by law, the City Council can only deliberate or take action on items that are included on the agenda.

4. CONSENT CALENDAR
These matters are routine in nature and are usually approved by a single vote. Any member of the Council may pull a particular item for further discussion. a. City Council Minutes – August 19, 2024 (Regular Meeting) b. City Council Minutes – August 23, 2024 (Special Meeting) c. Administrative Department Monthly Report
d. Community Development Department Monthly Report
e. Finance Department Monthly Report
f. Parks & Recreation Monthly Report
g. Police Department Monthly Report
h. Public Works Monthly Report
i. River Lodge Monthly Report
j. Report of Disbursements
k. Approval of the Full Time Classification and Pay Rate Schedule for Fiscal Year 2024- 2025; Resolution 2024-30
l. Approve the Investment Policy for Fiscal Year 2024-25; Adopt Resolution 2024-31 m. Approval of the July 1, 2024 to June 30, 2025 Memorandum of Understanding (MOU) Concerning Working Conditions, Wages and Benefits with the Fortuna Police Employee Association (FPEA)
n. Council Review and Approval of Commission Application and Mayor’s Appointment of Seat
o. Adopt the City of Fortuna Workplace Violence Prevention Plan

5. CITY COUNCIL BUSINESS
a. First Reading of General Plan and Zoning Map Amendments for Three Parcels; Ordinance 2024-771
b. Award of Professional Services Contract for Kenmar Interchange

6. CITY MANAGER’S REPORT

7. FUTURE AGENDA ITEMS
At this time, members of the Council may consider or request items to be placed on a future agenda through a consensus of the majority.

8. CITY COUNCIL REPORTS AND COMMENTS
a. Council Member Kyle Conley
Redwood Region Economic Development Corporation (RREDC), Parks & Recreation Commission Alternate
b. Council Member Mike Losey
Redwood Region Economic Development Corporation (RREDC) Alternate, Redwood Coast Energy Authority Alternate, Local Agency Formation Commission (LAFCO), Humboldt Transit Authority Alternate, Parks & Recreation Commission
c. Council Member Kris Mobley
Humboldt County Association of Governments (HCAOG) Alternate, Fortuna Business Improvement District (FBID), Historical Commission Alternate, Redwood Coast Energy Authority
d. Mayor Pro Tem Mike Johnson
Humboldt County Association of Governments (HCAOG), Historical Commission, League of California Cities Transportation, Communication, & Public Works Commission, Indian Gaming Commission Alternate
e. Mayor Tami Trent
Humboldt Transit Authority (HTA), Indian Gaming Commission, League of California Cities Public Safety Commission, Fortuna Business Improvement District (FBID) Alternate

9. ADJOURN
Pursuant to Government Code Section 54957.5, any non-confidential documents or writings that the City distributes, less than 72 hours before a regular meeting, to all or a majority of the legislative body's members must be made available to members of the public at the same time as the distribution. Documents and information related to the agenda topics are available for review at City Hall, 621 11th Street, between the hours of 8:00 AM to 5:00 PM. Members of the public are invited to come to the meeting and comment. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (707) 725- 7600. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Contact: Siana L. Emmons, City Clerk ([email protected] 707-725-1409) | Agenda published on 09/12/2024 at 4:22 PM
In Recognition of
Constitution Week
September 17 - 23, 2024
WHEREAS, The Constitution of the United States of America, the guardian of our liberties, embodies the principals of limited government in a Republic dedicated to rule by law; and
WHEREAS, September 17, 2024 marks the two hundred thirty-seventh anniversary of the framing of the Constitution of the United States of America by the Constitutional Convention; and
WHEREAS, it is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary, and to the patriotic celebrations which will commemorate it; and
WHEREAS, public law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through 23 as constitution week;
NOW THEREFORE, I Mayor Tami Trent, on behalf of the City Council of the City of Fortuna, do hereby proclaim September 17 through 23, 2024 to be Constitution Week in the City of Fortuna and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787.

SIGNED this 16
th day of September 2024, at the City of Fortuna, in the State of California, and in witness thereof, the seal of Fortuna.

Tami Trent,
Mayor, City of Fortuna
621 11th Street, Fortuna CA
Zoom Option: 1-669-900-9128 Meeting ID 811 7165 7258 Password 131959
We May Disagree, But We Will Be Respectful of One Another All Comments Will Be Directed to the Issue at Hand, and Addressed to the City Council Personal Attacks are Unacceptable
The City Council May Take Action on any Item on this Agenda.

1. CALL TO ORDER / FLAG SALUTE / ROLL CALL
Minutes:

Mayor Trent called the public meeting to order at 6:00 p.m. and led the flag salute. ROLL CALL:

Council Member Conley - Absent, Council Member Losey - Absent, Council Member Mobley - Present, Mayor Pro Tem Johnson - Present, Mayor Trent - Present

2. PRESENTATIONS / PROCLAMATIONS
Minutes:

None at this time.

3. ORAL COMMENTS FROM THE PUBLIC
Minutes:

There being no comments from the public, Mayor Trent closed the public comment section.

4. CONSENT CALENDAR
Minutes:

PUBLIC COMMENTS: There being no public comments, Mayor Trent closed the public comment.

CITY COUNCIL ACTION: Council Member Mobley pulled item m and congratulated the Parks & Recreation staff for their new employee. Council Member Mobley moved, seconded by Mayor Pro Tem Johnson to approve Consent Calendar items a - m. AYES: Council Member Mobley, Mayor Regular Meeting Agenda
Minutes
Monday, August 19, 2024 at 6:00 pm
Pro Tem Johnson, Mayor Trent NOES: None ABSTAIN: None ABSENT: Council Member Conley, Losey MOTION CARRIED: 3/0
a. City Council Minutes – August 5, 2024 (Regular Meeting) b. Administrative Department Monthly Report
c. Community Development Department Monthly Report
d. Finance Department Monthly Report
e. Parks & Recreation Monthly Report
f. Police Department Monthly Report
g. Public Works Monthly Report
h. River Lodge Monthly Report
i. Report of Disbursements
j. Approve Temporary Over-hire of the Payroll and Benefits Administrator Position and Provide Retirement Incentive to Retiring Employee, Resolution 2024-26 k. Approve Biennial Review and Amendments to the City's Conflict of Interest Code, Resolution 2024-27
l. Approve Amended Part Time Classification and Pay Rate Schedule for Fiscal Year 2024-25; Resolution 2024-28
m. Approve Selection of Administrative Assistant II (Parks & Recreation)

5. CITY COUNCIL BUSINESS
a. Authorize the Interim City Manager to Explore the Establishment of a Fortuna Enhanced Infrastructure Finance District
Minutes:

STAFF REPORT: Interim City Manager, Amy Nilsen, provided staff report on exploring the establishment for a Fortuna Enhanced Infrastructure Finance District. PUBLIC COMMENTS: There being no public comments, Mayor Trent closed the public comment.

CITY COUNCIL ACTION: Council Member Mobley moved, seconded by Mayor Pro Tem Johnson to authorize the Interim City Manager to explore the establishment of a Fortuna Enhanced Infrastructure Finance District including but not limited to establishing a Public Finance Authority, and identifying a legal and economic advisor(s). Voice vote. AYES:

Council Member Losey, Mobley, Mayor Pro Tem Johnson, Mayor Trent NOES: None ABSTAIN: None ABSENT: Council Member Conley, Losey MOTION CARRIED: 3/0 b. Authorize the Interim City Manager to Execute a Contract for the Sanitary Sewer Closed Circuit Television Project and Approve Supplemental Budget Request Minutes:

STAFF REPORT: Public Works Director, Brendan Byrd, provided staff report on the Sanitary Sewer Closed Circuit Television Project. PUBLIC COMMENTS: There being no public comments, Mayor Trent closed the public comment. CITY COUNCIL ACTION: Mayor Pro Tem Johnson moved, seconded by Council Member Mobley to authorize the Interim City Manager to Execute a Contract for the Sanitary Sewer CCTV Project with APS Environmental Inc. and Approve Supplemental Budget Request for $30,000. Voice Vote.

AYES: Council Member Mobley, Mayor Pro Tem Johnson, Mayor Trent NOES: None ABSTAIN: None ABSENT: Council Member Conley, Losey MOTION CARRIED: 3/0 c. Approve a Water Service Extension Request for 406 Nob Hill Road, APN 200-202-002.

City Record PLAN-30, Resolution 2024-29
Minutes:

STAFF REPORT: Community Development Director, Shari Meads, provided staff report on the request of water service extension for 406 Nob Hill Rd., Resolution 2024-26 PUBLIC COMMENTS: There being no public comments, Mayor Trent closed the public comment.

CITY COUNCIL ACTION: Council Member Mobley moved, seconded by Mayor Pro Tem Johnson to adopt Resolution 2024-29, "A Resolution of the City Council of the City of Fortuna Approving a Water Service Extension Request Application to Extend Water Service Outside the City's Service Area to 406 Nob Hill Road, APN 200-202-002, Authorizing Staff to Submit a LAFCO Outside Agency Service Request Application, and Finding the Project Exempt From CEQA". Roll Call vote. AYES: Council Member Mobley, Mayor Pro Tem Johnson, Mayor Trent NOES: None ABSTAIN: None ABSENT: Council Member Conley, Losey MOTION CARRIED: 3/0
d. Authorize the Interim City Manager to Execute a Construction Contract for the Rohner Creek Bank Restoration Project
Minutes:

STAFF REPORT: Public Works Director, Brendan Byrd, provided staff report on the construction contract for the Rohner Creek Bank Restoration Project. PUBLIC COMMENTS: There being no public comments, Mayor Trent closed the public comment.

CITY COUNCIL ACTION: Mayor Pro Tem Johnson moved, seconded by Council Member Mobley to authorize the Interim City Manager to Execute a Construction Contract for the Rohner Creek Bank Restoration Project with Mobley Construction. Voice vote. AYES:

Council Member Mobley, Mayor Pro Tem Johnson, Mayor Trent NOES: None ABSTAIN:

None ABSENT: Council Member Conley, Losey MOTION CARRIED: 3/0 e. Approve a Supplemental Budget Request for the ‘P’ Street Sewer Replacement Project (CIP 9121)
Minutes:

STAFF REPORT: Deputy City Engineer, May Nyberg, provided staff report on the Supplemental Budget Request for the "P" Street Sewer Replacement Project. PUBLIC COMMENTS: There being no public comments, Mayor Trent closed the public comment.

CITY COUNCIL ACTION: Council Member Mobley moved, seconded by Mayor Pro Tem Johnson to approve a Supplemental Budget Request for the ‘P’ Street Sewer Replacement Project (CIP 9121) in the amount of $45,000 and establish a maximum contract amount of $195,000. Voice vote. AYES: Council Member Mobley, Mayor Pro Tem Johnson, Mayor Trent NOES: None ABSTAIN: None ABSENT: Council Member Conley, Losey MOTION CARRIED: 3/0

6. CITY MANAGER’S REPORT
Minutes:

Interim City Manager, Amy Nilsen, provided verbal report.

7. FUTURE AGENDA ITEMS
Minutes:

None at this time.

8. CITY COUNCIL REPORTS AND COMMENTS
a. Council Member Kyle Conley
b. Council Member Mike Losey
c. Council Member Kris Mobley
d. Mayor Pro Tem Mike Johnson
e. Mayor Tami Trent

9. ADJOURN
Minutes:

CITY COUNCIL ACTION: Council Member Mobley moved, seconded by Mayor Pro Tem Johnson to adjourn the meeting at 6:57 p.m. MOTION CARRIED 3/0
Contact: Siana L. Emmons, City Clerk ([email protected] 707-725-1409) Zoom Option: 1-669-900-9128 Meeting ID: 890 5872 4036 Password:
713591
We May Disagree, But We Will Be Respectful of One Another All Comments Will Be Directed to the Issue at Hand, and Addressed to the City Council Personal Attacks are Unacceptable
The City Council May Take Action on any Item on this Agenda.

1. CALL TO ORDER / FLAG SALUTE / ROLL CALL
Minutes:

Mayor Trent called the public meeting to order at 9:00 a.m. and led the flag salute. ROLL CALL:

Council Member Conley - Absent, Council Member Losey - Present, Council Member Mobley - Present, Mayor Pro Tem Johnson - Present, Mayor Trent - Present

2. ORAL COMMENTS FROM THE PUBLIC
Minutes:

There being no comments from the public, Mayor Trent closed the public comment section.

3. MATTERS SET FOR TIME CERTAIN & ADJOURN TO CLOSED SESSION Minutes:

CITY COUNCIL ACTION: Council Member Mobley moved, seconded by Mayor Pro Tem Johnson to adjourn to closed session at 9:04 a.m. Voice vote. MOTION CARRIED 4/0 a. 9:00 AM - CONFERENCE WITH LABOR NEGOTIATORS, City Negotiator: Interim City Manager Amy Nilsen, Employee Organization: Fortuna Police Employees Association in accordance with Section 54957.6 of the Government Code. b. 9:00 AM - CONFERENCE WITH LABOR NEGOTIATORS Agency designated representatives: Interim City Manager Amy Nilsen Unrepresented employee: Police Chief
c. 9:00 AM - PUBLIC EMPLOYMENT, pursuant Section 54957of the California Government Code. Title: City Manager

4. REPORT OUT AND ADJOURN (TO OPEN SESSION)
Special Meeting
Minutes
Friday, August 23, 2024 at 9:00 am
Minutes:

CITY COUNCIL ACTION: Mayor Pro Tem Johnson moved, seconded by Council Member Mobley to adjourn to OPEN session at 9:41 a.m. Voice vote. MOTION CARRIED 4/0

5. CONSENT
Minutes:

PUBLIC COMMENTS: There being no public comments, Mayor Trent closed the public comment.

CITY COUNCIL ACTION: Item a was pulled to add additional language. Mayor Pro Tem Johnson moved, seconded by Council Member Losey to approve the draft MOU with the FPEA for the term, July 1, 2024 to June 30, 2025 and direct the City Manager to clarify within the draft MOU that Caesar Chavez and Juneteenth will be observed holidays and Admissions and Columbus day will be use it or lose it floating holidays. Mayor Pro Tem Johnson moved, seconded by Council Member Losey to approve Consent Calendar items b - d. AYES: Council Member Losey, Mobley, Mayor Pro Tem Johnson, Mayor Trent NOES: None ABSTAIN: None ABSENT: Council Member Conley MOTION CARRIED: 4/0
a. Approval of the July 1, 2024 to June 30, 2025 Memorandum of Understanding (MOU) Concerning Working Conditions, Wages and Benefits with the Fortuna Police Employee Association (FPEA)
b. Recommendation for Hiring Lateral Public Safety Dispatch Candidate at Step Three (3) c. Recommendation for Hiring Engineering Tech II Candidate at up to Step Four (4) d. Access Humboldt Service Agreement

6. ADJOURN
Minutes:

CITY COUNCIL ACTION: Council Member Losey moved, seconded by Council Member Mobley to adjourn the meeting at 9:47 a.m. MOTION CARRIED 4/0
Contact: Siana L. Emmons, City Clerk ([email protected] (707)725-7600) Consent Item 4c

STAFF REPORT
City Council Consent Item
DATE: September 16, 2024
TO: Honorable Mayor and Council Members
FROM: Siana L. Emmons, City Clerk
THROUGH: Amy Nilsen, Interim City Manager
SUBJECT: Administrative Department Monthly Report for August 2024 STAFF RECOMMENDATION:

Receive report as an informational item.

EXECUTIVE SUMMARY:

The Administration Department monthly report encompasses the following divisions: City Attorney, City Clerk, Risk Management/Human Resources and Information Technology.

CITY ATTORNEY
The City Attorney billing was 8.30 hours for the month of August with the Mitchell Law Firm, LLC. Project support for this month included agenda review, ordinance review, contract review, and various email and telephone calls.

CITY CLERK DIVISION
For the month of August, the Clerk’s Office prepared and published two agendas for Regular City Council meetings, one agenda for Special Meetings, and one agenda for the Parks & Recreation Committee.

City Council Meetings
Council Meeting Date Agenda Items
August 05, 2024 Regular Meeting 22
August 12, 2024 Regular Meeting 18
August 23, 2024 Special Meeting 7
Totals 47
City Clerk’s Office Key Duties August
Public Records Act Requests 6
General Information Requests 25 – 30 per day, average
Ordinances 1
Resolutions 5
Minutes Prepared 3
Notary Services Provided 1
Consent Item 4c

Claims for Damages Filed 4
FPPC Filings: 0
Legal/Proof of Publications 1
Notices Posted (Public Hearing, Agenda, Ordinance, etc.) 3 City staff have prepared and filed the appropriate documents with the Humboldt County Elections Office for the upcoming General Election on November 3, 2024. The City has four qualified candidates running for two open Council seats. The candidates are: Incumbent, Tami Trent, Jerry D. King, Neleen (Nel) Nichols and Arlene Spiers. On September 6, 2024, staff held a Council Candidate Orientation, which included brief presentations by the Interim City Manager, Amy Nilsen, as well as an oversight of each department presented by the City’s Department Heads. This allowed for candidates to become familiar with some of the City staff, and get a broader understanding of the responsibilities of each department. Information about the general election and the City’s candidates are available on the City’s website www.friendlyfortuna.com, you can send an email to the Deputy City Clerk at [email protected], or call 707-725-7600.

If you need to register to vote, please visit: https://registertovote.ca.gov/

RISK MANAGEMENT / HUMAN RESOURCES DIVISION
Risk Management
There were no new Worker’s Compensation claims as of August 19, 2024! There was one new tort claims as of August 19, 2024. City staff continues to work closely with George Hills our third party claims administrator to bring these claim to settlement or closure.

Date of Claim Type of Claim Status
04/26/2024 Liability Claim In Progress
Risk staff has developed a draft Workplace Wellness and Resiliency Committee by-laws and will proceed in the next month to provide information to employees who are interested in participating on the Committee as well as a general survey to assess what types of programs employees are looking for and feel they would most benefit from. As the committee continues to develop they will work determine how to apply grant funding to provide employees with access to instructors, walking groups and helpful information on how to establish healthier eating and water intake habits. The committee will assess how to provide more accessible services for mental health and will look to work with local agencies, to better provide resources to our employees.

Risk staff drafted a Workplace Violence Prevention Plan, which is being presented to your Council this evening. The state mandated plan is required by CalOSHA, but unfunded. If approved, staff will continue to amend the plan including obtaining input from employees and assessing City sites.

Last week risk staff just received the Fiscal Year 2025-26 spreadsheet from the California Intergovernmental Risk Authority (CIRA) to renew the City’s General Liability Excess Programs.

The City provides our risk pool with information regarding payroll, classifications, and general operating budgets to determine premiums for our excess liability coverage. This information is provided on an annual basis aids the risk pool in assessing the City’s potential exposures that could result in excess of the City’s primary layer of liability insurance.

Human Resources
Human Resources staff continue to meet high demands for recruitments and hiring.

Consent Item 4c

Current Recruitments:

City Manager:

City Manager: Recruitment closed August 30, 2024, applications currently under review Finance:

Accounting Technician: Recruitment closed August 30, 2024, interviews scheduled Parks and Recreation:

Administrative Assistant II: Candidate started August 26, 2024 Park Maintenance Worker I: Recruitment closed August 09, interviews held, selected candidate in background
Police Department:

Community Services Officer – Field CSO: Candidate currently in background Police Officer: Recruitment re-opened until filled
Police Dispatcher: Open until filled, still accepting applications, one candidate in background Public Works:

Lead Vehicle & Equipment Mechanic: Candidate currently in background Treatment Plant Operator (TPO) Operator in Training (OIT)/ I & II: Candidate started August 26, 2024
Utilities Superintendent: Recruitment closed August 09, 2024, interviews held, candidate currently in background
The City is always looking to recruit qualified staff for open positions. For more information about employment with the City of Fortuna, visit the City’s website www.friendlyfortuna.com, send email to the Deputy City Clerk at [email protected], or call 707-725-7600. We also encourage all interested applicants to create a user account on www.governmentjobs.com

INFORMATION TECHNOLOGY DIVISION
City Website Statistics (www.friendlyfortuna.com)
Migration of the City’s new webpages is complete and we continue to wait for the final release from Revize. Once is the new site is released, we will move forward with content editing training for the newly migrated site. We are looking forward to publishing and promoting new landing pages for the Police Department, River Lodge and Parks and Recreation. The site will have an entirely new look and should function with streamlined effort for the public to access information and resources.

Currently, if any members of the public would like to receive public notices from Public Works, Community Development/Planning, the Police Department or Citywide Press Releases, please visit the website at https://www.friendlyfortuna.com/enotify/index.php and sign up for enotifications.

Computer/Network
Staff continues to work on eliminating outdated and redundant services provided by AT&T and Optimum to produce cost savings at City Hall and satellite locations such as the park office and corporation yard.

RECOMMENDED COUNCIL ACTION:

Receive Administrative Monthly Report. Consent Agenda vote.

Consent Item 4d

STAFF REPORT
City Council Consent Item
DATE: September 16, 2024
TO: Honorable Mayor Trent and Council Members
FROM: Shari Meads, Community Development Director
THROUGH: Amy Nilsen, Interim City Manager
SUBJECT: Community Development Department Report for August 2024 STAFF RECOMMENDATION:

Receive a report highlighting August 2024 Community Development Department activities.

PLANNING DEPARTMENT HIGHLIGHTS:
 Development review activities continue to be busy, including five new planning applications received and processed through the City’s OpenGov portal. These include a Design Review application, a Conditional Use Permit application, and the issuance of an Accessory Dwelling Unit Permit, a Mobile Food Vendor Permit, and one Home Occupation Permit.
 On Thursday, August 8th, the Community Development Director met with Michelle Vassel, Tribal Administrator of the Wiyot Tribe, and Morgan Wright, Project Manager for the Coastal Conservancy, to discuss a potential grant-funded partnership around a Riverwalk Park project.
 On Friday, August 9th, the Community Development Director was interviewed by Lost Coast Journal staff about the Mill District Specific Plan project.  On Monday, August 12th, Monday, August 19th, and Monday, August 26th, the Community Development Director attended Humboldt County Community Economic Resilience Consortium Housing Group meetings.
 On Monday, August 12th, the Community Development Director attended an informational meeting about the American Planning Association, Sac-Valley Region, Rural Planning Leadership Academy and Network (R-PLAN).  On Tuesday, August 13th, the Community Development Director met with Rincon and the Humboldt Regional Climate Action Plan working group to schedule a September public meeting around the release of the project Environmental Impact Report.  On Tuesday, August 20th, as a professional courtesy, the Community Development Director served on a regional interview panel.
 On Tuesday, August 20th, the Community Development Director and Interim City Manager participated in a meeting with the host of the Britalians TV program.

Consent Item 4d

 On Wednesday, August 21st, the Community Development Director participated in the AB 529 workgroup.
 On Wednesday, August 28
th, the Community Development Director met with Connie
Bradley, the international realtor marketing the Fortuna Mill Commerce Center site, to formulate a response to a California Go-Biz Confidential Request for Information (RFI).  Mill District Specific Plan efforts are ongoing, including weekly meetings with involved City staff and the consultant team, and biweekly meetings with the former Mill Site owner’s team. The administrative draft of the Supplemental Environmental Impact Report has been routed to applicable City staff for review and comments. Discussions on traffic analysis, intersection design, and land use continue. The Public Review Draft of the Specific Plan has been provided to the former Mill Site owner and Tribes.

PLANNING COMMISSION ACTIVITY:
 The August 13th and August 27th Meetings were canceled.

PLANNING PERMITS UNDER REVIEW:
 Olsen Sisemore Minor Subdivision located at 939 Fernwood Drive. The applicant seeks to subdivide a four-acre parcel into a one-acre parcel with a three-acre remainder parcel.

Applicants: Heidi Olsen and Dan Sisemore
 The final phase of a three-phase Major Subdivision at Kenmar Road. This phase will result in seven lots available for residential construction.

Applicants: Tina Christensen and Abe Fockaert
 Design Review of a 26-unit multi-family development at 1569 Newburg Road Applicants: Adams Commercial General Contracting
 Gulliksen Subdivision Phases 4 and 5 to create 30 residential parcels north of Towhee Street and Gulliksen Drive
Applicants: Wendt Construction
 Merger of two residential parcels to create one 1.4 Acre parcel on Thelma Street Applicants: Amber and Jason Woodward
 Rezone approximately 14% of a 5.65-acre parcel on Rohnerville Road from the Residential Estates district to the Commercial Thoroughfare district.

Applicants: Tony and Janice Leonardo
 Rezone approximately 1.1 acres of a parcel on Rohnerville Road from the Residential Single Family district to the Commercial Thoroughfare district.

Applicant: Sheldon Stenquist
 LAFCO Application for Extension of water outside the City’s service area boundary for a residential parcel on Nob Hill Road
Applicant: Harry Hardin
 Design Review of an existing sign upgrade and digital message board.

Consent Item 4d

Applicant: Quentin Owsley
 Conditional Use Permit for a mixed-use development (office, shop, and two multi-family units) on Harlan Way
Applicant: Viltrakis Construction
 Design Review of a 524-square foot drive-through and walk-up coffee shop.

Applicant: Adam Fitze
 Minor Subdivision of a .66-Acre Parcel into two ~14,00 square foot parcels.

Applicant: Steve Ambrosini
GRANT STATUSES:
 Community Development Block Grant (CDBG) Program Income. Awarded $624,990.65 for seven sites requiring accessibility improvements including sidewalk, ramp, and parking pad installations.

Status: Construction completed, grant to be closed out.  California State Library Building Forward Library Infrastructure Grant. Awarded $219,083 for ADA modifications, solar PV and battery storage, emergency generator, window upgrades, electrical/communication wiring, and interior finishes.

Status: We have finalized plans for the project. Awaiting the County’s constructing bid process.
 California Natural Resources Agency, Department of Parks and Recreation, Habitat Conservation Fund. Awarded $175,750 to acquire the Vancil Forest, a 6.25-acre forest adjacent to Rohner Park.

Status: Awarded and pursuing matching funds.
 Humboldt County Economic Development Department Headwaters Fund Planning Grant: Awarded $75,000 to facilitate the development of the Mill District Specific Plan.

Status: In the process of closing out the Grant as all funds have been expended.  California Department of Housing and Community Development Local Early Action Planning (LEAP) Grant: Awarded $65,000 to facilitate the development of the Mill District Specific Plan.

Status: In the process of closing out the Grant as all funds have been expended.  Department of Transportation Clean California Local Grant: The award amount is being finalized. The funds will be used for the Main Street Gateway beautification project.

Status: City and Caltrans staff are finalizing the grant award amount, after which a project budget will be developed and grant agreements will be executed. Staff continues to receive and evaluate direct quotes for civil work, including excavation, concrete work, and landscaping.

Consent Item 4d

BUILDING DIVISION ACTIVITIES:
 The August 2024 Building Permit Summary is attached.

RECOMMENDED COUNCIL ACTION:

Receive the August 2024 Community Development Department report. Consent Agenda vote.

Consent Item 4d

Consent Item 4e

STAFF REPORT
Consent Agenda Item
DATE: September 16, 2024
TO: Honorable Mayor and Council Members
FROM: Aaron Felmlee, Finance Director
THROUGH: Amy Nilsen, Interim City Manager
SUBJECT: Finance Department Monthly Report
STAFF RECOMMENDATION:

Receive report as an informational item.

EXECUTIVE SUMMARY:

Fiscal Year 2023-24 Financial Statement Audit:

July 1 signaled the start of a new fiscal year for the City. As such, staff is working on closing the previous fiscal year and preparing for the City’s annual financial statement audit. The Cities auditor will be Michael O’Connor from O’Connor and Company who also performed last year’s audit for the City. Michael and his staff are planning to come on site for a week to conduct interim audit work during the month of October.

Finance staff will be preparing for this interim audit work by preparing the necessary reconciliations, reports, adjustments and backup information that is required during the audit process. Having these documents ready prior to the auditors’ arrival has provided for a smooth audit process in years past.

Sales Tax Revenue:

The City received disappointing results from sales tax revenue for the period of January through March 2024. Sales tax declined 2.1% as compared to the same time period last year. For comparison purposes the State was down 0.2% which demonstrates a macro economic issue pushing sales tax revenue down not just in Fortuna but statewide.

The largest driver to the decline was the restaurant category which declined 8.6% quarter over quarter. On a positive note updated revenue projections have the City coming in just above (approximately $30,000) our budgeted amount of $2,170,000 for FY 2023-24. This is an example where budgeting conservatively and building in macro-economic events within our budget estimates has proven beneficial as the City will not be in the position to have to make cuts due to the declining sales tax revenue.

Measure E Update:

The Measure E committee’s next regularly scheduled meeting is set for September 17, 2024 at 5:30pm. The primary purpose of this meeting will be for Staff to review with the Committee the list of Measure E funded projects that were included in the Council Adopted Budget for fiscal year 2024-25.

Consent Item 4e

List of Measure E items funded this month:
 (2) Police Detective Positions
 Police Community Services Officer Position
 Police Records Clerk Position
 Parks and Recreation Director Position
 Recreation Program Supervisor Position
 Transit Trips to Eureka for Seniors
 PT Code Compliance Officer Position
 K-9 Program
 Storm Drain Maintenance Projects
 Street Maintenance Projects
An activity log displaying important Finance data is attached for informational purposes.

RECOMMENDED COUNCIL ACTION:

Receive Finance Department Monthly Report. Consent Agenda vote.

ATTACHMENTS:
 Finance Staff Activity Log for August 2024
City of Fortuna
Finance Department
Fiscal Year 2024/25
Finance Department March April May June July August
Activity Log 2024 2024 2024 2024 2024 2024
Payroll Checks Issued: 311 210 212 259 278 338
Accounts Payable Checks Issued: 203 217 270 218 298 218 Number of Invoices Processed: 430 433 535 442 574 433
CDBG Loan Payments/Payoff 0 0 0 0 1 0
# Telephone Calls 1490 1578 1732 1674 1806 1690
Avg Daily 71 72 79 88 82 77
Daily Walk-in Customers
Utility 430 425 490 482 590 511
Bldg 33 22 32 38 35 39
Plan 14 12 26 14 21 21
Other 48 92 38 51 210 101
Total: 525 551 586 585 856 672
Average Daily Walk-in Customers 25 25 27 31 39 31
Monthly Bills 4608 4609 4610 4622 4620 4632
Reminder Notices 483 484 423 491 452 465
Shut Off Notices Mailed 279 235 249 255 296 284
Shut Offs 23 32 21 24 22 28
Ebills - Bills sent via email 487 487 493 509 518 541
Utility Bills paid online 1347 1377 1356 1336 1358 1386 % of Utility bills paid in person 9% 9% 11% 10% 13% 11% Public Works Calls Dispatched: 89 80 89 120 93 103
Avg Service Calls 95.7
Utility Billing Aging Report Total Bal Current 30 Days 60 Days 90 Days $ 782,900 $ 602,721 $ 111,112 $ 22,995 $ 46,072

77.0% 14.2% 2.9% 5.9%
77%
14%
3% 6%
Utility Accounts Aging
Current
30 Days
60 Days
90 Days
Consent Item 4f

STAFF REPORT
City Council Consent Item
DATE: September 16, 2024
TO: Honorable Mayor and Council Members
FROM: Heather Leigh Stevens, Parks and Recreation Director THROUGH: Amy Nilsen, Interim City Manager
SUBJECT: Parks & Recreation Monthly Report for August 2024 STAFF RECOMMENDATION:

Receive report as an informational item.

EXECUTIVE SUMMARY:

Parks & Facility Maintenance (non-routine items)
 Picked up litter at bus stops and satellite garbage cans  Deep-cleaned Drinking fountains at Rohner Park and Newburg Park  Installed Book Exchange box at the entrance of the Park Office  Playground surfacing work at Newburg Park
 Drained Rodeo ground corral
 Cleaned up trash in the forest and posted sign regarding bear  Replaced bad wires on the Cook Shack barbecue
 Prepped and painted red and yellow curbs at Newburg Park  Delivered 10 parade barricades to Newburg Park in preparation for soccer jamboree  Weed-whipped Bartow Field in preparation of Hops in Humboldt  Installed sprinklers for Recreation’s water day
 Installed the new tube slide section in the Tot Lot
 Repaired fan and light in Recreation Hall
 Yellow jacket removal
 Mowed softball fields and repainted lines
 Set up bus stop area with parade barricades and cones  Put out “Event Ahead” signs on Rohnerville for soccer safety  Investigated River Lodge’s bad refrigerator gasket
Depot Museum
August’s visitor total at the Fortuna Depot Museum was 239 people. This is in the standard range for our August visitation totals in post-Covid years. Prior to 2020, the museum was open 7 days a week in June, July and August. We have not returned to that schedule; in August 2024 the museum was open Wednesday through Sunday. Our August visitation totals in recent years were 2023: 209, 2022: 250, 2021: 186, 2020: closed, 2019: 485, 2018: 378, 2017: 477, 2016: 393, 2015: 419, 2014:
457. In August 2024 we welcomed California visitors from Arcata, Belmont, Carlotta, Chico, Colusa, Crescent City, Davis, Durham, Eureka, Fortuna, Garberville, Hydesville, Kelseyville, Consent Item 4f

Livermore, Long Beach, McKinleyville, Menifee, Redding, Sacramento, Santa Ana, Sunnyvale, Vallejo, Visalia and Willits, as well as out-of-state visitors from Arizona, Colorado, Minnesota, New York and Washington. Our August visitors included a group tour for 17 members of the Society of Humboldt County Pioneers.

Transit
Passengers on the Fortuna Transit Bus totaled 1100 trips during the month of August 2024 which was 336 riders more than August 2023. The lift was utilized for non-wheelchair riders 70 times and 35 times for wheelchair trips. Fortuna Transit had 11 new riders register during the month of August. The Eureka Medical trips on Tuesdays continue to average around 3-4 medical appointments per week. Our 2nd Thursday monthly shopping trips to Eureka have had five to 10 riders. We had four riders we transported to SR Day at the Humboldt County Fair. HOPS in Humboldt also utilized our service and Christina reported 16 riders and $23 in donations. We are looking forward to helping out with the Apple Harvest Fest in October.

August 2023 August 2024
YTD July 2023-
June 2024
YTD July 2024-
June 2025
# of Passengers 764 1100 1549 2153
Total Miles 2142 3049 404 5941
Service Miles 2031 2853 4165 5561
Total Hours
Worked
278 338.75 587 671.5
Service Hours
Worked
217.25 300.5 453.75 596.25
Rentals
There were nine rentals for the Cook Shack, Picnic Tables and Deep Pit Barbeque. The Rec Hall was rented two times. A Recreation Hall schedule for recurring meetings was established for regular user groups including Genealogical Society, Cub Scouts, Boy Scouts, Eel River Little League and Eel River Youth Soccer League. Results Fit Camp holds classes in the Pavilion four times a week on Tuesdays and Thursdays. Additionally, we hosted Hops in Humboldt at Rohner Park.

Recreation
There was an accumulative daily attendance of 172 (72 children aged 0-5 and 100 caregivers) for the 10 playgroup sessions held at the Monday Club.

Adult Drop-in Pickleball takes place on Mondays, Wednesdays, and Fridays 9am-12pm.

Adult Co-Ed Slowpitch Softball Season started at the end of the month and will run six weeks.

There are 10 teams and a total of 137 players so far. Games are Monday and Wednesday evenings between 6:15pm and 10:00pm at Newburg Park.

Consent Item 4f

Summer camps came to a close in August as youth returned to school. Unlike previous years, local schools had varying start dates resulting in reduced need for care and lower attendance. There were 809 daily attendances at Summer FUN (ages 5-12). The program ran 17 days in August. There were 32 campers in Junior Rohner Rangers (ages 4-6) and the program ran one week in August.

There were six registered Leaders-in-Training (LITs) with 36 daily attendances at both camps.

LITs (ages 13-16) were recognized and celebrated for their accomplishments and achievements with gift certificates donated by local businesses.

We held ten Public Skate nights, Fridays and Saturdays from 6:30- 9:30pm, with 266 guests. There were eight Private Skate Parties with 223 guests. We are excited to announce the return of Sunday Public Skate in September from 1:30-4:30pm.

Community Service
Four Community Service workers helped with park maintenance, serving a total of 58.5 work hours.

RECOMMENDED COUNCIL ACTION:

Receive Monthly Parks & Recreation Department Report. Consent Agenda Vote.

Consent Item 4g

STAFF REPORT
City Council Consent Item
DATE: September 16, 2024
TO: Honorable Mayor and Council Members
FROM: Casey J. Day, Chief of Police
THROUGH: Amy Nilsen, Interim City Manager
SUBJECT: Police Department Monthly Report for August 2024 STAFF RECOMMENDATION:

Receive staff report as an informational item.

EXECUTIVE SUMMARY:

Patrol Statistics:

During the month of August 2024, the Fortuna Police handled 1,338 calls for service. 59 arrests were made including 12 felony arrests and 47 misdemeanor arrests. A total of 42 citations were issued for traffic offenses or other miscellaneous violations.

Crime statistics and information on calls for service are available to the public at forpd.crimegraphics.com.

Staffing:

The Police Department is currently down two sworn officer positions.  Police Officer Trainee Karlee Humphrey has started the final phase of the regional police academy at College of the Redwoods and is on track to graduate in December.  Public Safety Dispatcher Candidate Kiley Johnson is in phase three (3) of the Communications Field Training Program and doing well. She will finish the training program as expected around the 1st of October.
 One experienced lateral dispatcher candidate (D. Shaw) has finished the background investigation Phase and received a conditional job offer.  Officer Blaisdell resigned from the Field Training Program creating another vacancy.  One experienced lateral police officer candidate who started the pre-employment, background investigation phase was removed from consideration.

Community Events / Recognitions:

Officer Bryce Sancho was selected by the California Highway Patrol and AAA Insurance to receive the stolen vehicle recovery award. The banquet and award ceremony will take place in September.

Hops and Humboldt was well attended. There were no problems and the event was a success.

Grants / Fundraisers:

Consent Item 4g

The Police Department submitted for a $200,000.00 Wellness and Resiliency grant on April 20th through the U.S. Attorney General’s Office. The department is awaiting notification. Notifications should be available in October of 2024.

The Police Department submitted for a $200,000.00 grant in May to address organized theft and violent crime. If approved, a portion of this grant would be eligible for Flock Cameras and License Plate Readers. The department is awaiting notification. Notifications should be available in October of 2024.

The Police Department submitted for a $25,000.00 Coast Central Credit Union grant in August for the purchase of FLOCK LPR cameras. Grants will be awarded in mid-October.

The Police Department submitted for a $25,000.00 Coast Central Credit Union grant in August for the department wellness program. Grants will be awarded in mid-October.

RECOMMENDED COUNCIL ACTION:

Receive Police Department Monthly Report(s) (August). Consent Agenda vote.

Consent Item 4h

STAFF REPORT
City Council Consent Item
DATE: September 16, 2024
TO: Honorable Mayor and Council Members
FROM: Brendan Byrd, Public Works Director/City Engineer SUBJECT: Public Works/Engineering Department Monthly Report STAFF RECOMMENDATION:

Receive report as an informational item.

EXECUTIVE SUMMARY:

Public Works Director/City Engineer
City Hall Remodel Project
Good progress continues to be made on the City Hall remodel project, which includes remodeling the former Police Department into the Community Development Department. Outside of the City’s efforts as noted in the “General Services” report, staff have also been working with specialty contractors to complete other portions of the work including electrical modifications, flooring, countertops, acoustic ceiling, and drywall repairs. Currently, staff are hopeful that the building can begin to be occupied with Community Development staff in late September or early October.

P-Street Sewer Replacement Project
Staff anticipate that Mercer Fraser will be mobilizing to the site in September to complete the PStreet Sewer Replacement Project, which includes the sewer repair on 9th Street and Christian Ridge that was exposed in the small landslide last winter. During the past month, staff have been working with the property owners to coordinate temporary and permanent easements.

Main Street Gateway Project
This project includes the new entry way sign and landscaping in the median islands near Main Street and 3rd Street in Fortuna. The City received over $400,000 in Clean California grant funding from Caltrans, and over the past few months has worked to finalize the funding agreement and compile the bid package (engineering plans and contract). The City placed the project out to bid on Tuesday September 10th, and bids are currently set to open on September 27th. Staff anticipate bringing to the Council a project award recommendation at the October 7th regular City Council Meeting, at which time staff will seek final concurrence on the design of the welcome sign.

Jayce Court Major Subdivision – Kenmar Road
Over the past several months, the developer leading the Jayce Court Subdivision has been in the construction phase of their project, which will create eight (8) new single family lots off of Kenmar Road. Over the past several months, engineering staff have been regularly engaged in inspecting the contractors work, and participating in field design revisions. Currently, the contractor is hopeful that all infrastructure work associated with the subdivision will be completed before the end of the year.

Consent Item 4h

Monday Club Chimney Project
The City has contracted with DCI Builders to complete the work and has issued the Notice to Proceed. Staff are currently awaiting the contractor’s submittal for a proposed construction schedule.

Utilities Division
Division Staffing:
 This past month the City hired Jason Johnson to act as the new Utilities Superintendent in the Public Works Department. Jason has been with the City for over seven (7) years in the Utilities Division, and during this time he has shown himself to be enthusiastic and well suited for his new position. With Jason coming into his new position partway through the month, usual reported statistic on water leaks or other issues will be included in next month’s public works report.

Projects:

This month the Utilities crew
began work on the Carson
Woods Road Waterline
replacement project. Phase 1 of
this project will replace
approximately 1,800 feet of
existing 1” water line in favor
of new 8” water line. To date,
approximately 160-feet of pipe
have been installed and
backfilled.

Water Treatment/Wastewater Division- Chief Plant Operator Division Staffing:
 Staff attended mandatory fit testing for respirators.  New Operator in Training (OIT) Nickolas Chastain started this month.  Treatment Plant Operator OIT Ross Williams received notification this month that he passed his Grade I wastewater treatment plant operator certification exam.

Consent Item 4h

Wastewater Treatment
Table 1. August wastewater plant effluent flows for the past five years in Million Gallons (MG) and Million Gallons per Day (MGD).

Figure 1. August wastewater plant effluent flows for the past five years in Million Gallons (MG) and Million Gallons per Day (MGD).

Wastewater Events & Maintenance Tasks Completed:
 Staff replaced two of the four wear bars in the Grit Screw conveyor.  Staff tested approximately 700 yards of compost, all tests were passed. Staff conducted a giveaway. Approximately 350 yards were given away to residents.

Water Treatment
Table 2. August potable water production for the past five years in Million Gallons (MG).

Figure 2. August potable water production for the past five years in Million Gallons (MG). 0 5
10 15
20 25
30 0

0.2 0.4

0.6 0.8
1 1.2
2020 2021 2022 2023 2024
Total Flow, MG
Flow, MGD
Total Monthly Flow, MG MAX Daily Flow, MGD AVG Daily Flow, MGD 0 0.5
1 1.5
2 2.5
0 10
20 30
40 50
60 2020 2021 2022 2023 2024
Flow, MGD
Production, MG
Production Max Daily Avg Daily
Year 2020 2021 2022 2023 2024
Total Monthly Flow, MG 28.401 26.630 26.560 25.750 21.880 Maximum Daily Flow, MGD 1.130 1.000 1.000 1.000 1.010
Average Monthly Flow, MGD 0.916 0.859 0.857 0.831 0.706 Year 2020 2021 2022 2023 2024
Total Production, MG 53.650 44.914 42.600 44.387 38.434 Maximum Daily, MG 2.199 1.989 1.735 1.893 1.678
Average Daily, MG 1.731 1.449 1.374 1.432 1.239
Consent Item 4h

Water Events & Maintenance Tasks Completed:
 Staff worked with coating inspector to conduct one year inspection of the Hillside and Campton Heights water tank coatings. Hillside was good but the top of Campton tank will need some repairs.
 Staff installed vent screening on top of hillside tank.  Staff replaced water pump and belts on Home Ave backup generator.  Staff assisted county inspector with the inspection of Kenmar and Drake Hill pump house new backup generators.

General Services and Streets - General Services Superintendent The following is a list of scheduled assignments completed by the General Services staff in August:
 Staff prepared and assisted in the last First Friday of the season. Staff placed advance notices and traffic control measures for the event.
 Staff reinstalled speed bumps on Park Street from recent events in Rohner Park.  Staff changed the banners on the light poles to Hops in Humboldt.  Staff continues to work at City Hall for
the new Community Development
Department. Staff patched holes in the
sheetrock, removed the existing carpet,
removed the small counter top, and
painted (see photo inset right).
 Staff installed Employee Only signs at
the back entrance of City Hall.
 Staff painted faded or worn yellow
crosswalks, red and white curbs around
school zones. Staff continued to paint
faded or worn white stop bars, crosswalks, and stops. Staff applied thermal striping on Ninth Street near the Administration Building for Fortuna Middle School.  Staff removed a section of failed asphalt on Twelfth and K Street. Staff repaired the road with new asphalt, staff removed temporary cold mix from a recent culvert project with new asphalt.
 Staff mowed the waste water treatment plant ponds.

Consent Item 4h

 Staff removed invasive plant species from Rohner
Creek near Twelfth Street fish passage (see photo
inset right).
 Staff fixed or replaced street signs through town.
 Staff mowed the overflow swale from behind
George’s Glass to behind Forbusco in preparation
for the coming wet weather event. Staff mucked
the drainage ditch that runs from the corner of the
football field to the over flow swale.
 In addition to the special tasks noted above, staff
also engaged in the following regular routine
maintenance activities including USA’s, street
sweeping, recycling and trash management,
collect batteries at City Hall, road maintenance,
Dog Park maintenance, vegetation management
including sniping of curbs, and safety training and inspections. Staff is available for questions, requests, and emergency responses to the community.

RECOMMENDED COUNCIL ACTION:

Receive Public Works Department Monthly Report. Consent Agenda vote.

STAFF REPORT
City Council Consent Item
DATE: September 16, 2024
TO: Honorable Mayor and Council Members
FROM: Jennifer Lourenzo, Conference Center Manager
THROUGH: Amy Nilsen, Interim City Manager
SUBJECT: River Lodge Conference Center and Fortuna Monday Club Monthly Report for August, 2024
STAFF RECOMMENDATION:

Receive report as an informational item.

EXECUTIVE SUMMARY:

The River Lodge held a total of eight (8) events in the month of August.

August started off with a three-day event known as the Redwood Coast Round-up. This annual event is put on by local Alcoholics Anonymous and Narcotics Anonymous groups. The gathering consists of meetings, workshops and fellowship. The group enjoyed catered meals, information from vendors and s’mores at our fire pits.

August 13th-15th, River Lodge was the site for the California Department of Fish and Game’s annual Commission meeting. This meeting requires a special video streaming arrangement. The team from AGP Video out of Morro Bay, CA have become quite familiar with River Lodge in the past couple of years. AGP comes a day ahead of the meeting and sets up all of the needed audio and visual equipment necessary for a live-streamed event.

There were two weddings and one wedding reception at River Lodge in August.

North Coast Children’s Services hosted a two-day workshop at River Lodge. This has become an annual start to the new school year for this group. Its goal is to motivate, engage and inspire participants who serve our communities, the parents and children who live here.

The Hops in Humboldt Chamber Mixer was a great success this year! Jennifer Lourenzo and Michi Murphy added three planters, hanging pots and string lighting to the patio area at River Lodge. We were so excited to host the mixer on the patio. There was an awesome turnout of local businesses and the weather was perfect. A big thank you to Mayor Tami Trent for the desserts, the Hops crew and committee for decorations, beer and set-up, and Wendt construction for making the event so enjoyable with games and appetizers.

August closed with Southern Trinity’s High School reunion. This event has been rescheduled several times in the last four years. We are so glad that it was finally able to happen.

In addition to playgroup and the Concert Series being at the Monday Club in August, there were three additional events held - a wedding, and two baby showers.

We are really looking forward to the chimney being repaired at the Monday Club. There have been quite a few questions surrounding the status of the progress and a date of completion. There were three inquiries in August that resulted in groups choosing another venue.

RECOMMENDED COUNCIL ACTION:

Receive River Lodge & Monday Club Monthly Report. Consent Agenda vote.

River Lodge
Monday Club
Aug-24
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1-Aug 2-Aug 3-Aug
Redwood Coast>>>> Round-up>>>>
Play Group Play Group Baby Shower
4-Aug 5-Aug 6-Aug 7-Aug 8-Aug 9-Aug 10-Aug
>>>>>>> Wedding
Play Group Play Group Concert Series
11-Aug 12-Aug 13-Aug 14-Aug 15-Aug 16-Aug 17-Aug
Fish&Game/Civics Fish&Game Fish&Game Wedding
Wedding Play Group Play Group
18-Aug 19-Aug 20-Aug 21-Aug 22-Aug 23-Aug 24-Aug
N.Coast Services N.Coast Services Hops Mixer AM Kitchen Use Wedding Play Group Play Group Babay Shower
25-Aug 26-Aug 27-Aug 28-Aug 29-Aug 30-Aug 31-Aug
Class Reunion
Play Group Play Group
Consent Item 4j

STAFF REPORT
Consent Agenda Item
DATE: September 16, 2024
TO: Honorable Mayor and City Council Members
FROM: Amy Nilsen, Interim City Manager
SUBJECT: Report of Disbursements for August 21, August 28, and September 4, 2024 STAFF RECOMMENDATION:

Receive staff report of disbursements that were processed for the City of Fortuna and the Successor Agency (Fortuna Redevelopment Agency) if applicable, as an informational item only.

REPORT OF DISBURSEMENTS:

Disbursement was processed as follows:

August 21, 2024 $ 282,303.90
August 28, 2024 $ 158,994.40
September 4, 2024 $ 255,493.80
September 12, 2024 $ 84,370.47
RECOMMENDED COUNCIL ACTION:

Informational Item. Receive report by Consent Agenda vote.

ATTACHMENTS:
 Disbursements Detail Report for August 21, 2024
 Disbursements Detail Report for August 28, 2024
 Disbursements Detail Report for September 4, 2024
 Disbursements Detail Report for September 12, 2024
Amount
8/21/2024 4:12:52 PM Page 1 of 4
80097 08/21/2024 MUNICIPAL MAINTENANCE EQUIP 25244 Ripsaw Repair Kit - Utilities 551.94 80098 08/21/2024 NAPA AUTO PARTS FORTUNA 65283 Oil/Air Filter - PD 57.52 80096 08/21/2024 MISSION LINEN INDUS SERV 522124948 Parks/Rink Linen Service 86.34 80096 08/21/2024 MISSION LINEN INDUS SERV 522130629 Toilet Seat Covers - River Lodge 80.44 80096 08/21/2024 MISSION LINEN INDUS SERV 522124936 Corp Yard Linen Service 55.63 80096 08/21/2024 MISSION LINEN INDUS SERV 522124937 Wastewater Linen Service 89.39 80096 08/21/2024 MISSION LINEN INDUS SERV 522111397 Toilet Paper - Parks 245.01 80096 08/21/2024 MISSION LINEN INDUS SERV 522124936 Corp Yard Linen Service 68.21 80095 08/21/2024 MICROBAC LABORATORIES INC 177698 Lab Testing 485 80096 08/21/2024 MISSION LINEN INDUS SERV 522095003 Paper Towels - WWTP 66.54 80094 08/21/2024 MERCER FRASER COMPANY 113314 Emulsion Oil 162.75 80095 08/21/2024 MICROBAC LABORATORIES INC 177625 Lab Testing 300 80093 08/21/2024 MENDES SUPPLY INC M268017 Can Liners/Disinfectant - Parks 251.75 80094 08/21/2024 MERCER FRASER COMPANY 113313 Asphalt - Road Repair 900.88 80091 08/21/2024 LIEBERT CASSIDY WHITMORE 274849 Legal Services 132 80092 08/21/2024 MCMURRAY & SONS, INC. 156952 Pavilion Roof Repair 3610 80089 08/21/2024 HUMMEL TIRE & WHEEL 278136 Tires - General Services 758.94 80090 08/21/2024 JONES, JEFF 081524 Parking Reimbursement x3 Days 51.96 80088 08/21/2024 HUMBOLDT TRANSIT AUTHORITY 8470 JPA Member Assessment RTS FY 24/25 194813 80089 08/21/2024 HUMMEL TIRE & WHEEL 277937 Tires - Transit 329.56 80086 08/21/2024 HUMBOLDT COUNTY ASSESSOR 072324 RCRPD Secured Records/Handling Fee 446.45 80087 08/21/2024 HUMBOLDT SUPERIOR COURT AR24AUG03 Annual eCourt License Fee - PD 1160.78 80084 08/21/2024 HUFFMAN, CAMERON 081424 Park Deposit Refund 250 80085 08/21/2024 HUMBOLDT BAY COFFEE CO 50339 Coffee - River Lodge 137.25 80082 08/21/2024 HINDERLITER, DE LLAMAS SIN041983 Sales Tax Review Service FY 24/25 300 80083 08/21/2024 HOLMES, ALLAN 081324 Monday Club Deposit Refund 250 80081 08/21/2024 HELIX LABORATORIES INC 91290 Alka Mag Supply FY 24/25 6245.53 80082 08/21/2024 HINDERLITER, DE LLAMAS SIN041895 Sales Tax Review Service FY 24/25 1439.09 80079 08/21/2024 FREEDOM FUEL 24076 Equipment Fuel 28.38 80080 08/21/2024 GRAINGER 9212269113 Brass Solenoid Valve - WWTP 770.78 80079 08/21/2024 FREEDOM FUEL 23991 Propane - WWTP 32.66 80079 08/21/2024 FREEDOM FUEL 24055 Equipment Fuel 31.05 80078 08/21/2024 FORTUNA ACE HARDWARE 380611 Padlocks/Gate Hooks - Parks 54.62 80078 08/21/2024 FORTUNA ACE HARDWARE 380694 Supplies - River Lodge 83.77 80078 08/21/2024 FORTUNA ACE HARDWARE 380596 Nails - PD 4.98 80078 08/21/2024 FORTUNA ACE HARDWARE 380611 Padlocks/Gate Hooks - Parks 20.6 80077 08/21/2024 FEDEX 8-585-58634 Lab Shipping Services 230.16 80078 08/21/2024 FORTUNA ACE HARDWARE 379925 Supplies - WWTP 115.98 80076 08/21/2024 ENTERPRISE-RECORD, MERCURY-REGISTER 1417853 Notice of Election Publication 732.96 80077 08/21/2024 FEDEX 8-585-58634 Lab Shipping Services 173.75 80074 08/21/2024 DELANEY, CHERYL 082024 River Lodge Deposit Refund 1000 80075 08/21/2024 EEL RIVER LODGE #147 081424 Park Deposit Refund 250 80073 08/21/2024 DAVIS, BRITAIN 081324 River Lodge Deposit Refund Less Clean-up Fee 1000 80073 08/21/2024 DAVIS, BRITAIN 081324 River Lodge Deposit Refund Less Clean-up Fee -69.24 80072 08/21/2024 CALPERS - DO NOT MAIL 17644942 GASB68 Reporting Service 1050 80072 08/21/2024 CALPERS - DO NOT MAIL 17644942 GASB68 Reporting Service 1050 80070 08/21/2024 BADGEANDWALLET.COM 657461 Honor Guard Hat Badges - PD 882.68 80071 08/21/2024 BORGES & MAHONEY INC 145289 Electrolyte Set - WWTP 85.14 80069 08/21/2024 AZIMIANARAKI, RYAN 081324 Monday Club Deposit Refund 250 80070 08/21/2024 BADGEANDWALLET.COM 657461 Honor Guard Hat Badges - PD -68.68 80068 08/21/2024 AT&T 5025 07247819 70791178197660 (Verient/Relocate 911) 3125.53 80068 08/21/2024 AT&T 5025 07247819 70791178197660 (Verient/Relocate 911) 22200 80066 08/21/2024 ACCUSOURCEHR 2024070148 Pre-employment Background Checks 342.9 80067 08/21/2024 ASAP LOCK & KEY 70139 Rohner Restrooms Lock/Re-key 234.15 Expense Approval Report
CITY OF FORTUNA By (None)
Payment Dates 8/21/2024 - 8/21/2024
Payment Number Payment Date Vendor Name Payable Number Description (Item) Amount
8/21/2024 4:12:52 PM Page 2 of 4
80122 08/21/2024 WOODS PEST CONTROL 1276385 Parks Pest Service FY 24/25 150 Grand Total: 282303.91
80121 08/21/2024 WILLIAMS, ROSS 081524 Hotel Reimbursement for Training 181.57 80122 08/21/2024 WOODS PEST CONTROL 1276326 City Hall Pest Services FY 24/25 88 80120 08/21/2024 VALLEY PACIFIC PETROLEUM SERVICES, INC INV 24-812436 Oil - Shop 151.1 80120 08/21/2024 VALLEY PACIFIC PETROLEUM SERVICES, INC INV 24-812436 Oil - Shop 151.08 80120 08/21/2024 VALLEY PACIFIC PETROLEUM SERVICES, INC INV 24-812436 Oil - Shop 151.1 80120 08/21/2024 VALLEY PACIFIC PETROLEUM SERVICES, INC INV 24-812436 Oil - Shop 151.1 80119 08/21/2024 UBEO BUSINESS SERVICES 4580986 Plotter Service Call 182.5 80120 08/21/2024 VALLEY PACIFIC PETROLEUM SERVICES, INC INV 24-812436 Oil - Shop 151.1 80118 08/21/2024 TRACTOR SUPPLY CREDIT PLA 855172 Kennel Supplies 53.62 80119 08/21/2024 UBEO BUSINESS SERVICES 4580986 Plotter Service Call 182.49 80117 08/21/2024 THOMAS HOME CENTER 081924 Const Waste Mngmnt Plan Deposit Refund 500 80118 08/21/2024 TRACTOR SUPPLY CREDIT PLA 560944 K9 Blitz Dog Food 147.39 80115 08/21/2024 SWRCB 081524 Grade 1 Certification Application - Ross Williams 125 80116 08/21/2024 SYMBOLARTS 501188 Dispatch Badges 881.76 80113 08/21/2024 STAPLES BUSINESS CREDIT 7638893264 Packing Tape - River Lodge 11.75 80114 08/21/2024 STATEWIDE TRAFFIC SAFETY 9009908 Traffic Marking Paint 407.88 80113 08/21/2024 STAPLES BUSINESS CREDIT 7637909439 ID Badge Maker 643.07 80113 08/21/2024 STAPLES BUSINESS CREDIT 7638892503 Supplies - River Lodge 99.35 80111 08/21/2024 ROCHA'S AUTOMOTIVE INC 43223 Program Key Fob - PD 175 80112 08/21/2024 SCHMIDT, KATEY 081424 Park Deposit Refund 250 80110 08/21/2024 REMOTE SATELLITE SYSTEMS 128906 Police Satellite Phone Service FY 24/25 74 80111 08/21/2024 ROCHA'S AUTOMOTIVE INC 43212 Engine Repair - PD 11255.32 80108 08/21/2024 PETERSON PC030224486 Equipment Maintenance - Utilities 238.53 80109 08/21/2024 RECOLOGY EEL RIVER 682728 E-Waste Disposal - PD 55.3 80107 08/21/2024 PARCELQUEST 3229-8-2024 Parcel Quest Annual Subscription 2998.5 80107 08/21/2024 PARCELQUEST 3229-8-2024 Parcel Quest Annual Subscription 2998.5 80107 08/21/2024 PARCELQUEST 3229-8-2024 Parcel Quest Annual Subscription 1999 80107 08/21/2024 PARCELQUEST 3229-8-2024 Parcel Quest Annual Subscription 1999 80107 08/21/2024 PARCELQUEST 3229-8-2024 Parcel Quest Annual Subscription 1999 80107 08/21/2024 PARCELQUEST 3229-8-2024 Parcel Quest Annual Subscription 1999 80106 08/21/2024 PAPE MACHINERY 15476433 Keys - General Services 11.38 80106 08/21/2024 PAPE MACHINERY 15502567 Seat/Switch - Parks 184.49 80106 08/21/2024 PAPE MACHINERY 15453788 Batteries - General Services 294.03 80106 08/21/2024 PAPE MACHINERY 15474377 Credit Battery Return - General Services -323.12 80104 08/21/2024 PACE SUPPLY CORP 29734767 Tracer Wire - Utilities 299.68 80105 08/21/2024 PACIFIC GAS & ELECTRIC CO 08246726 44469516726 74.6 80104 08/21/2024 PACE SUPPLY CORP 29677867 Equipment Maintenance - WWTP 971.08 80104 08/21/2024 PACE SUPPLY CORP 29727666 Tracer Wire - Utilities 157.98 80103 08/21/2024 O'REILLY AUTOMOTIVE STORE 259590 Battery - PD 202.75 80104 08/21/2024 PACE SUPPLY CORP 29049537-11 Angle Ball Valves - Utilities 857.15 80102 08/21/2024 OPTIMUM 101324549 Fiber Optic Service FY 24/25 362.49 80102 08/21/2024 OPTIMUM 101324549 Fiber Optic Service FY 24/25 362.49 80102 08/21/2024 OPTIMUM 101324549 Fiber Optic Service FY 24/25 362.48 80102 08/21/2024 OPTIMUM 101324549 Fiber Optic Service FY 24/25 362.49 80101 08/21/2024 NORTH COAST JOURNAL 2024131337 City Manager Recruitment Advertising 146 80101 08/21/2024 NORTH COAST JOURNAL 2024131338 City Manager Recruitment Advertising 146 80100 08/21/2024 NORMAN'S DRY CLEANERS 24228-261-A River Lodge Linen Service 28 80101 08/21/2024 NORTH COAST JOURNAL 2024131197 Noise Control Ordinance 126 80098 08/21/2024 NAPA AUTO PARTS FORTUNA 67639 Vehicle Repair - Utilities 2.8 80099 08/21/2024 NOR CAL GLOVES 1569992 Latex Gloves - Utilities 286 Expense Approval Report Payment Dates: 8/21/2024 - 8/21/2024 Payment Number Payment Date Vendor Name Payable Number Description (Item) 160-4330 River Lodge Rental Fees -69.24
160-5500-5800 Department Supplies 194.87
8/21/2024 4:12:52 PM Page 3 of 4
120-5710-3100 Software Maintenance 1999
160-2221 Monday Club Deposits 500
160-2222 River Lodge Deposits 2000
110-6025-5450 Professional Services 446.45
120-5705-3000 Equipment Maintenance 182.5
120-5710-3000 Software Maintenance 1999
100-7612-2000 Contingency 881.76
101-5500-9104 Department Supplies 22200
105-5500-2850 Department Supplies 147.39
100-6305-1400 Publication Expense 126
100-6710-1400 County Election 732.96
100-7015-2000 Dues & Subscriptions 1234.78
100-6200-2000 Telephone 3125.53
100-6210-1500 Internet Service 362.48
100-6210-2000 Internet Service 362.49
100-6025-1400 Professional Services 2789.09
100-6025-2000 Professional Services 1050
100-6035-1100 Personnel Services 292
100-5740-5450 Building Repair and Maintenance 438.77
100-5743-5450 Pavilion Maintenance 3610
100-6020-1600 Legal Services 132
100-5720-4100 Equipment Repair 133.39
100-5720-5450 Equipment Repair 184.49
100-5740-1500 Building Repair and Maintenance 88
100-5715-2000 Vehicle Repairs 11841.69
100-5715-4100 Vehicle Repairs 758.94
100-5715-5450 Vehicle Repairs 151.1
100-5705-3200 Equipment Maintenance 182.49
100-5710-2000 Software Maintenance 1999
100-5710-4000 Software Maintenance 1999
100-5500-5450 Department Supplies 20.6
100-5505-5450 Vehicle Fuel & Oil 59.43
100-5565-5450 Janitorial Supplies 583.1
100-5500-2000 Department Supplies 942.96
100-5500-2800 Department Supplies 53.62
100-5500-4100 Department Supplies 68.21
100-2220 Refundable Park Deposits 750
100-2305 Planning Department Deposits 500
100-2460 Sales Tax Payable -68.68
Grand Total: 282303.9
Account Summary
Account NumberAccount Name Payment Amount
100-1680 Distributed Office Supplies 643.07
280 - Gas Tax Fund 1471.51
500 - Water Fund 5777.74
510 - Water Capital Fund 457.66
550 - Wastewater Fund 13237.61
590 - TDA Transit Fund 195142.6
101 - Transaction and Use Tax Fund 22200
105 - Donations Fund 147.39
110 - Rohner Rec District Fund 446.45
120 - Development & Building Fund 4180.5
160 - Riverlodge Fund 3214.22
Expense Approval Report Payment Dates: 8/21/2024 - 8/21/2024 Report Summary
Fund Summary
Fund Payment Amount
100 - General Fund 36028.27
Grand Total: 282303.9
8/21/2024 4:12:52 PM Page 4 of 4
Grand Total: 282303.9
Project Account Summary
Project Account Key Payment Amount
**None** 282156.5
Exp DONATION-K9 147.39
550-7000-6600 Travel, Conferences & Training 358.53
590-5715-5000 Vehicle Repairs 329.56
590-6620-5050 Humboldt Transit 194813
550-5766-6600 Bio solids Management 173.75
550-6045-6600 Laboratory Services 530.16
550-6210-6700 Internet Service 362.49
550-5710-6700 Software Maintenance 2998.5
550-5720-6500 Equipment Repair 151.08
550-5720-6600 Equipment Repair 1741.86
550-5500-6500 Department Supplies 286
550-5500-6600 Department Supplies 389.71
550-5555-6600 Plant Chemicals 6245.53
500-6210-6300 Internet Service 362.49
500-6505-6000 Utility - General & Electric 74.6
510-6025-9124 Professional Services 457.66
500-5715-6100 Vehicle Repairs 705.84
500-5720-6100 Equipment Repair 238.53
500-6045-6000 Laboratory Services 485
280-5525-4200 Asphalt 1063.63
500-5500-6100 Department Supplies 912.78
500-5710-6300 Software Maintenance 2998.5
160-5565-5800 Janitorial Supplies 108.44
160-6035-5800 Personnel Services 342.9
280-5500-4200 Department Supplies 407.88
Expense Approval Report Payment Dates: 8/21/2024 - 8/21/2024 Account Summary
Account NumberAccount Name Payment Amount
160-5540-5800 Catering - Food 137.25
Amount
8/28/2024 11:26:38 AM Page 1 of 4
80150 08/28/2024 MISSION LINEN INDUS SERV 522191582 River Lodge Linen Service 226.54 80150 08/28/2024 MISSION LINEN INDUS SERV 522191582 River Lodge Linen Service 26.81 80150 08/28/2024 MISSION LINEN INDUS SERV 522167423 Parks/Rink Linen Service 89.79 80150 08/28/2024 MISSION LINEN INDUS SERV 522186728 Janitorial Supplies - Parks 54.25 80150 08/28/2024 MISSION LINEN INDUS SERV 522167413 Corp Yard Linen Service 59.57 80150 08/28/2024 MISSION LINEN INDUS SERV 522167414 Wastewater Linen Service 102.48 80149 08/28/2024 MICROBAC LABORATORIES INC 177349 Lab Testing 1010 80150 08/28/2024 MISSION LINEN INDUS SERV 522167413 Corp Yard Linen Service 72.16 80148 08/28/2024 MAD RIVER COMMUNITY HOSPITAL A0162805 Kastler Pre-employment Physical 43.75 80148 08/28/2024 MAD RIVER COMMUNITY HOSPITAL A0163046 Kastler Pre-employment Physical 411.25 80147 08/28/2024 LOTUS MOUNTAIN 16266 Military Banners 2848.13 80148 08/28/2024 MAD RIVER COMMUNITY HOSPITAL 10670186 Kastler Pre-employment Physical 383.38 80145 08/28/2024 KEENAN SUPPLY CO S013936641 Water Meter Gaskets 39.64 80146 08/28/2024 LAW OFFICE OF CLARE M GIBSON 1273 Legal Services 705.5 80143 08/28/2024 HUMMEL TIRE & WHEEL 278304 Flat Repair - Utilities 107.05 80144 08/28/2024 INABNIT, MJ 082224 Park Deposit Refund 250 80141 08/28/2024 H&S ENERGY GROUP 137799 Car Wash Services - PD 77 80142 08/28/2024 HUMBOLDT COUNTY RECORDER 082624 Notice of Exemption Filing Fee 50 80139 08/28/2024 GRAINGER 9218719095 Gas Detector - WWTP 695.27 80140 08/28/2024 GROCERY OUTLET 082124 Catering Supplies - River Lodge 18.95 80138 08/28/2024 GHD INC 380-0055733 Mill Creek Habitat Connectivity Project 4492.5 80138 08/28/2024 GHD INC 380-0055802 US 101/12th Street Interchange PA & ED 25218.04 80137 08/28/2024 FREEDOM FUEL 24235 Equipment Fuel 15.34 80137 08/28/2024 FREEDOM FUEL 34243 Equipment Fuel 30.53 80136 08/28/2024 FORTUNA ACE HARDWARE 380931 Tools/Janitorial/Supplies - Parks 116.26 80136 08/28/2024 FORTUNA ACE HARDWARE 380935 Multi-Tool/Screws - PD 101.12 80136 08/28/2024 FORTUNA ACE HARDWARE 380931 Tools/Janitorial/Supplies - Parks 58.3 80136 08/28/2024 FORTUNA ACE HARDWARE 380931 Tools/Janitorial/Supplies - Parks 59.8 80136 08/28/2024 FORTUNA ACE HARDWARE 380822 Extension Cord - Utilities 36.88 80136 08/28/2024 FORTUNA ACE HARDWARE 380857 CDD Remodel Project Supplies 67.79 80136 08/28/2024 FORTUNA ACE HARDWARE 380754 Janitorial Supplies - Parks/Library/CH 10.4 80136 08/28/2024 FORTUNA ACE HARDWARE 380762 Sledge Handle/Plastic Pail - Utilities 25.58 80136 08/28/2024 FORTUNA ACE HARDWARE 380754 Janitorial Supplies - Parks/Library/CH 7.57 80136 08/28/2024 FORTUNA ACE HARDWARE 380754 Janitorial Supplies - Parks/Library/CH 7.57 80136 08/28/2024 FORTUNA ACE HARDWARE 380709 Wasp/Hornet Spray/Stud Finder - Utilities 41.2 80136 08/28/2024 FORTUNA ACE HARDWARE 380730 Auto Jack - Shop 45.56 80136 08/28/2024 FORTUNA ACE HARDWARE 380703 CDD Remodel Supplies/Marking Paint 191.57 80136 08/28/2024 FORTUNA ACE HARDWARE 380707 Spray Paint/Masking Tape - WWTP 19.73 80136 08/28/2024 FORTUNA ACE HARDWARE 380677 Newburg Park Maintenance Supplies 90.08 80136 08/28/2024 FORTUNA ACE HARDWARE 380703 CDD Remodel Supplies/Marking Paint 10.84 80134 08/28/2024 EUREKA OXYGEN CO A 702472 Acetylene Refill - WWTP 135.63 80135 08/28/2024 FERGUSON WATERWORKS #3011 1274799 4" Omni Water Meter 4280.01 80132 08/28/2024 CLYDE'S TOWING, INC 26463 Towing Service - PD 150 80133 08/28/2024 ECONOLITE CONTROL PRODUCTS INC INV224523 Power Supply - Streets 633.38 80130 08/28/2024 CEL ANALYTICAL INC 240806-5346 Screened Compost Testing 1095 80131 08/28/2024 CIRA INV-2376 Liability Premiums - Cyber/Property/DIC 97908.06 80128 08/28/2024 BRADBURY, SUE 082724 River Lodge Deposit Refund 1000 80129 08/28/2024 CALIF POLICE CHIEFS ASSOC 6205 CPCA Annual Dues - C Day 365 80126 08/28/2024 AWP SAFETY 9009922 Marking Paint - Streets 221.12 80127 08/28/2024 BARONE, DEANA 082224 Park Deposit Refund 250 80125 08/28/2024 AT&T 9011 22183364 9391084093 158.28
80126 08/28/2024 AWP SAFETY 9009922 Marking Paint - Streets 49.88 80123 08/28/2024 ADVANCED SECURITY SYSTEM 702234 Alarm Camera Service Call - Parks 30 80124 08/28/2024 ASAP LOCK & KEY 70152 Lock Install - PD 318.98 Expense Approval Report
CITY OF FORTUNA By (None)
Payment Dates 8/28/2024 - 8/28/2024
Payment Number Payment Date Vendor Name Payable Number Description (Item) Amount
Grand Total: 158994.35
8/28/2024 11:26:38 AM Page 2 of 4
80169 08/28/2024 US BANK EQUIPMENT FINANCE 536755853 Copier Leases FY 24/25 52.38 80170 08/28/2024 WINDY POINT FENCE CO CITY24-2 CCF Fencing Repair - WWTP 2853.77 80169 08/28/2024 US BANK EQUIPMENT FINANCE 536755853 Copier Leases FY 24/25 171.68 80169 08/28/2024 US BANK EQUIPMENT FINANCE 536755853 Copier Leases FY 24/25 66.93 80168 08/28/2024 UBEO BUSINESS SERVICES 4606171 Printer Services FY 24/25 165.2 80168 08/28/2024 UBEO BUSINESS SERVICES 4606171 Printer Services FY 24/25 165.2 80168 08/28/2024 UBEO BUSINESS SERVICES 4606171 Printer Services FY 24/25 55.07 80168 08/28/2024 UBEO BUSINESS SERVICES 4606171 Printer Services FY 24/25 55.07 80168 08/28/2024 UBEO BUSINESS SERVICES 4606171 Printer Services FY 24/25 385.48 80168 08/28/2024 UBEO BUSINESS SERVICES 4606171 Printer Services FY 24/25 55.07 80167 08/28/2024 THATCHER COMPANY INC 2024250900971 Chemical Deposit Refund -1000 80168 08/28/2024 UBEO BUSINESS SERVICES 4606171 Printer Services FY 24/25 495.61 80167 08/28/2024 THATCHER COMPANY INC 202425010459 Chemicals 1000 80167 08/28/2024 THATCHER COMPANY INC 202425010459 Chemicals 3563.03 80165 08/28/2024 STAPLES BUSINESS CREDIT 7907423257 Supplies - Building/Planning 51.57 80166 08/28/2024 SUNBELT RENTALS INC 158248580 Skidsteer/Planer Rental - Utilities 545.47 80164 08/28/2024 SMITH, MARY C 082624 River Lodge Deposit Refund Less Cancel Fee -100 80165 08/28/2024 STAPLES BUSINESS CREDIT 7907423257 Supplies - Building/Planning 51.57 80163 08/28/2024 RECOLOGY EEL RIVER 683328 E-waste Disposal - Parks 16 80164 08/28/2024 SMITH, MARY C 082624 River Lodge Deposit Refund Less Cancel Fee 250 80162 08/28/2024 QUENCH USA INC INV07914589 Parks Water System FY 24/25 42.32 80163 08/28/2024 RECOLOGY EEL RIVER 682842 Debris Disposal - CDD Remodel Project 313.6 80162 08/28/2024 QUENCH USA INC INV07914157 Public Works Water System FY 24/25 21.16 80162 08/28/2024 QUENCH USA INC INV07914157 Public Works Water System FY 24/25 42.32 80161 08/28/2024 PLATT ELECTRIC SUPPLY 5L18886 Light Bulbs - Parks 179.29 80162 08/28/2024 QUENCH USA INC INV07914157 Public Works Water System FY 24/25 21.16 80159 08/28/2024 PACE SUPPLY CORP 29763595 Supplies - Utilities 323.66 80160 08/28/2024 PACIFIC ECORISK 19995 Lab Testing 871.33 80158 08/28/2024 O'REILLY AUTOMOTIVE STORE 259819 Wheel Stud/Lug Nut - Building 11.65 80158 08/28/2024 O'REILLY AUTOMOTIVE STORE 259859 Batteries/Brakes Kits - Buidling 329.28 80157 08/28/2024 ONTIVEROS & ASSOCIATES IN 5879 Gulliksen Subdivision Map Check 665 80157 08/28/2024 ONTIVEROS & ASSOCIATES IN 5880 Thelma Street Map Check 275 80156 08/28/2024 NYLEX.NET 15337 Wall Monitor Cable - PD 27.11 80157 08/28/2024 ONTIVEROS & ASSOCIATES IN 5878 Kenmar Subdivision Plan Review 162.5 80155 08/28/2024 NORTH COAST JOURNAL 2024ci-6274 Notice Inviting Bids - Rohner Creek Project 864 80156 08/28/2024 NYLEX.NET 15320 E-waste Distruction - PD 150 80155 08/28/2024 NORTH COAST JOURNAL 2024131740 Public Notice - Design Review 90 80155 08/28/2024 NORTH COAST JOURNAL 2024131747 Public Notice - Zoning 108 80154 08/28/2024 NORMAN'S DRY CLEANERS 24235-687-A River Lodge Linen Service 7.2 80154 08/28/2024 NORMAN'S DRY CLEANERS 24235-687-A River Lodge Linen Service 47.6 80153 08/28/2024 NELSON, JESSICA 082224 Skate Party Refund - Staffing Error 100 80154 08/28/2024 NORMAN'S DRY CLEANERS 24235-686-A River Lodge Linen Service 12 80151 08/28/2024 MITCHELL 1 IB31509489 Teamwork Software FY 24/25 68.63 80152 08/28/2024 NAPA AUTO PARTS FORTUNA 67668 Generator Belt - WWTP 177.57 80151 08/28/2024 MITCHELL 1 IB31509489 Teamwork Software FY 24/25 68.63 80151 08/28/2024 MITCHELL 1 IB31509489 Teamwork Software FY 24/25 68.63 80150 08/28/2024 MISSION LINEN INDUS SERV 522191881 Paper Towels - Parks 465.47 80151 08/28/2024 MITCHELL 1 IB31509489 Teamwork Software FY 24/25 68.62 Expense Approval Report Payment Dates: 8/28/2024 - 8/28/2024 Payment Number Payment Date Vendor Name Payable Number Description (Item) 8/28/2024 11:26:38 AM Page 3 of 4
160-6035-5800 Personnel Services 838.38
200-5500-4300 Department Supplies 49.88
250-6025-1800 Professional Services 2848.13
160-5547-5800 User Group Linen 233.74
160-5565-5800 Janitorial Supplies 86.41
160-5705-5800 Equipment Maintenance 55.07
160-2222 River Lodge Deposits 1250
160-4330 River Lodge Rental Fees -100
160-5540-5800 Catering - Food 18.95
120-5500-3000 Department Supplies 51.57
120-5715-3000 Vehicle Repairs 340.93
120-6300-3100 Advertising 248
100-7230-5400 Skating Program 100
100-8000-1500 Capital Outlay 572.96
101-5500-9373 Department Supplies 864
100-6200-2000 Telephone 158.28
100-7015-2000 Dues & Subscriptions 433.62
100-7015-4100 Dues & Subscriptions 68.63
100-6020-1400 Legal Services 705.5
100-6025-2000 Professional Services 150
100-6025-3200 Professional Services 1102.5
100-5741-5450 Newburg Park Maintenance 90.08
100-5775-2000 Network Support 27.11
100-5900-5450 Tools & Small Equipment 116.26
100-5715-2000 Vehicle Repairs 227
100-5730-5450 Alarm System Maintenance 30
100-5740-2000 Building Repair and Maintenance 420.1
100-5705-2000 Equipment Maintenance 452.41
100-5705-4000 Equipment Maintenance 55.07
100-5705-5450 Equipment Maintenance 107.45
100-5505-5450 Vehicle Fuel & Oil 45.87
100-5565-5450 Janitorial Supplies 679.71
100-5705-1500 Equipment Maintenance 667.29
100-5500-4100 Department Supplies 83
100-5500-5450 Department Supplies 295.91
100-5500-5500 Department Supplies 7.57
100-5500-1500 Department Supplies 7.57
100-5500-3200 Department Supplies 51.57
100-5500-4000 Department Supplies 21.16
Account NumberAccount Name Payment Amount
100-1600 Prepaid Liability & Property INS 97908.06
100-2220 Refundable Park Deposits 500
500 - Water Fund 8075.1
510 - Water Capital Fund 545.47
550 - Wastewater Fund 8160.12
Grand Total: 158994.4
Account Summary
200 - Storm Drainage Fund 49.88
250 - FBID Fund 2848.13
270 - STIP/TEA Fund 25218.04
280 - Gas Tax Fund 633.38
350 - Capital Projects Fund 4492.5
Fund Payment Amount
100 - General Fund 105084.7
101 - Transaction and Use Tax Fund 864
120 - Development & Building Fund 640.5
160 - Riverlodge Fund 2382.55
Expense Approval Report Payment Dates: 8/28/2024 - 8/28/2024 Report Summary
Fund Summary
Grand Total: 158994.4
8/28/2024 11:26:38 AM Page 4 of 4
550-7015-6600 Dues & Subscriptions 68.63
Grand Total: 158994.4
Project Account Summary
Project Account Key Payment Amount
**None** 158994.4
550-5766-6600 Bio solids Management 1095
550-5900-6600 Tools & Small Equipment 695.27
550-6045-6600 Laboratory Services 1881.33
550-5555-6600 Plant Chemicals 3563.03
550-5705-6700 Equipment Maintenance 165.2
550-5720-6600 Equipment Repair 45.56
550-5500-6500 Department Supplies 324.78
550-5500-6600 Department Supplies 279
550-5500-6700 Department Supplies 42.32
500-7015-6000 Dues & Subscriptions 68.63
510-6025-9124 Professional Services 545.47
550-1310 Chemical Tank Deposits 0
500-5720-6100 Equipment Repair 107.05
500-5740-6000 Building Repair and Maintenance 2853.77
500-5760-6100 Water Meters 4280.01
500-5500-6000 Department Supplies 177.57
500-5500-6100 Department Supplies 422.87
500-5705-6300 Equipment Maintenance 165.2
270-6005-9112 Engineering Services 25218.04
280-5725-4200 Traffic Signal Maintenance 633.38
350-6025-9123 Professional Services 4492.5
Expense Approval Report Payment Dates: 8/28/2024 - 8/28/2024 Account Summary
Account NumberAccount Name Payment Amount
Amount
80184 09/04/2024 FORTUNA ACE HARDWARE 381259 Hardware - WWTP 177.79 9/4/2024 4:22:49 PM Page 1 of 7
80184 09/04/2024 FORTUNA ACE HARDWARE 381195 Lysol/Striping Paint/Utility Knife - Parks 19.5 80184 09/04/2024 FORTUNA ACE HARDWARE 381195 Lysol/Striping Paint/Utility Knife - Parks 23.85 80184 09/04/2024 FORTUNA ACE HARDWARE 381195 Lysol/Striping Paint/Utility Knife - Parks 21.68 80184 09/04/2024 FORTUNA ACE HARDWARE 381112 No Parking Sign/Duct Tape - Parks 26 80184 09/04/2024 FORTUNA ACE HARDWARE 381174 Paint - CDD Remodel Project 264.96 80184 09/04/2024 FORTUNA ACE HARDWARE 381188 Wasp/Hornet Spray - Utilities 32.94 80184 09/04/2024 FORTUNA ACE HARDWARE 381059 Supplies - WWTP 355.35 80184 09/04/2024 FORTUNA ACE HARDWARE 381077 Key Copies - PD 5.4 80184 09/04/2024 FORTUNA ACE HARDWARE 381081 Cleaner - Breakroom 15.17 80184 09/04/2024 FORTUNA ACE HARDWARE 381020 Painters Tape/Wipes/Bowl Brush - Parks/ML/CH 17.34 80184 09/04/2024 FORTUNA ACE HARDWARE 381020 Painters Tape/Wipes/Bowl Brush - Parks/ML/CH 4.98 80184 09/04/2024 FORTUNA ACE HARDWARE 381020 Painters Tape/Wipes/Bowl Brush - Parks/ML/CH 10.83 80184 09/04/2024 FORTUNA ACE HARDWARE 380926 Texture Spra/Spackle - CDD Remodel Project 61.81 80184 09/04/2024 FORTUNA ACE HARDWARE 380943 Credit Texture Spray Return -5.46 80184 09/04/2024 FORTUNA ACE HARDWARE 380996 Paint - CDD Remodel Project 155.07 80183 09/04/2024 FORBUSCO LUMBER 296792 Sheetrock - CDD Project Remodel -3.85 80183 09/04/2024 FORBUSCO LUMBER 296792 Sheetrock - CDD Project Remodel 55.04 80184 09/04/2024 FORTUNA ACE HARDWARE 380922 Socket - Utilities 18.64 80183 09/04/2024 FORBUSCO LUMBER 295588 Lumber - CDD Remodel Project -4.1 80183 09/04/2024 FORBUSCO LUMBER 296768 Sledge Hammer Handle - Streets 70.7 80183 09/04/2024 FORBUSCO LUMBER 296768 Sledge Hammer Handle - Streets -4.96 80183 09/04/2024 FORBUSCO LUMBER 295409 Curtain Rods - River Lodge 32.64 80183 09/04/2024 FORBUSCO LUMBER 295409 Curtain Rods - River Lodge -2.28 80183 09/04/2024 FORBUSCO LUMBER 295588 Lumber - CDD Remodel Project 59.13 80183 09/04/2024 FORBUSCO LUMBER 293867 Supplies - Parks -3.87 80183 09/04/2024 FORBUSCO LUMBER 294044 Concrete Mix - Parks -1.87 80183 09/04/2024 FORBUSCO LUMBER 294044 Concrete Mix - Parks 26.71 80182 09/04/2024 EUROFINS EATON ANALYTICAL 3800053426 Lab Testing - Fortuna Discharge Study 3825 80182 09/04/2024 EUROFINS EATON ANALYTICAL 3800056190 Lab Testing - Fortuna Discharge Study 7650 80183 09/04/2024 FORBUSCO LUMBER 293867 Supplies - Parks 55.52 80181 09/04/2024 EUREKA OXYGEN CO DM24080127 Cylinder Rentals FY 24/25 35.62 80181 09/04/2024 EUREKA OXYGEN CO DM24080127 Cylinder Rentals FY 24/25 35.62 80181 09/04/2024 EUREKA OXYGEN CO DM24080127 Cylinder Rentals FY 24/25 35.62 80179 09/04/2024 EEL RIVER VALLEY OFFICALS 082924 Coed Softball 2024 Officials/Admin Stipends 3800 80180 09/04/2024 ELWELL, TIM 083024 Refund Vehicle Release Fee 200 80181 09/04/2024 EUREKA OXYGEN CO DM24080127 Cylinder Rentals FY 24/25 35.61 80178 09/04/2024 ECOLAB 6346656184 River Lodge Sanitizer Chemicals FY 24/25 217 80178 09/04/2024 ECOLAB 6346888021 River Lodge Dishwasher Rental FY 24/25 135.63 80178 09/04/2024 ECOLAB 6347543138 River Lodge Dishwasher Rental FY 24/25 135.63 80175 09/04/2024 BODYWORKS 090124 September Gym Memberships 20 80176 09/04/2024 COUNTY OF HUMBOLDT 12660 Abound Food Care Contract 10861 80177 09/04/2024 DEPARTMENT OF JUSTICE 753009 September Livescan Service 1058 80175 09/04/2024 BODYWORKS 090124 September Gym Memberships 40 80175 09/04/2024 BODYWORKS 090124 September Gym Memberships 20 80175 09/04/2024 BODYWORKS 090124 September Gym Memberships 60 80174 09/04/2024 AWP SAFETY 9009943 Street Signs 854.87 80175 09/04/2024 BODYWORKS 090124 September Gym Memberships 20 80175 09/04/2024 BODYWORKS 090124 September Gym Memberships 80 80172 09/04/2024 ADVANCED SECURITY SYSTEM 702911 Lab Security Service FY 24/25 100.5 80172 09/04/2024 ADVANCED SECURITY SYSTEM 702963 Wells Building Security Service FY 24/25 145.5 80173 09/04/2024 ALLEN ATELIER 230922-3 Monday Club Chimney Repair 3062.5 Expense Approval Report
CITY OF FORTUNA By (None)
Payment Dates 9/1/2024 - 9/4/2024
Payment Number Payment Date Vendor Name Payable Number Description (Item) 80171 09/01/2024 POSTMASTER 090124 Utility Billing Postage 8.31.24 1194.14 80171 09/01/2024 POSTMASTER 090124 Utility Billing Postage 8.31.24 1194.14 Amount
80210 09/04/2024 PACIFIC PAPER CO 221760 Dispatch Chair 2112.9 80211 09/04/2024 PITNEY BOWES 1025969219 Postage Machine Ink 270.14 9/4/2024 4:22:49 PM Page 2 of 7
80209 09/04/2024 PACIFIC GAS & ELECTRIC CO 08240845 46580260845 727.44 80209 09/04/2024 PACIFIC GAS & ELECTRIC CO 08242987 61444662987 8.65 80209 09/04/2024 PACIFIC GAS & ELECTRIC CO 08244490 91564484490 14.07 80209 09/04/2024 PACIFIC GAS & ELECTRIC CO 08240845 46580260845 4162.66 80209 09/04/2024 PACIFIC GAS & ELECTRIC CO 08240845 46580260845 25230.94 80209 09/04/2024 PACIFIC GAS & ELECTRIC CO 08240845 46580260845 1693.79 80209 09/04/2024 PACIFIC GAS & ELECTRIC CO 08240845 46580260845 3170.1 80209 09/04/2024 PACIFIC GAS & ELECTRIC CO 08240845 46580260845 422.58 80209 09/04/2024 PACIFIC GAS & ELECTRIC CO 08240845 46580260845 129.89 80209 09/04/2024 PACIFIC GAS & ELECTRIC CO 08240527 59188610527 164.31 80209 09/04/2024 PACIFIC GAS & ELECTRIC CO 08240845 46580260845 2994.65 80209 09/04/2024 PACIFIC GAS & ELECTRIC CO 08240845 46580260845 263.18 80208 09/04/2024 O'REILLY AUTOMOTIVE STORE 261394 Vehicle Repair - Utilities 37.96 80208 09/04/2024 O'REILLY AUTOMOTIVE STORE 261584 BlueDef - Utilities 55.3 80208 09/04/2024 O'REILLY AUTOMOTIVE STORE 262295 O2 Sensor - Parks 29.95 80208 09/04/2024 O'REILLY AUTOMOTIVE STORE 260781 Vehicle Repair - Parks 109.66 80208 09/04/2024 O'REILLY AUTOMOTIVE STORE 261241 Fuel Cleaner/Treatment - PD 101.9 80208 09/04/2024 O'REILLY AUTOMOTIVE STORE 261300 Credit Core Return - Utilities -20 80206 09/04/2024 NORTH COAST JOURNAL 2024131916 City Manager Recruitment Advertising 146 80207 09/04/2024 ONTIVEROS & ASSOCIATES IN 5881 Carson Woods Road Topo Map 3820 80207 09/04/2024 ONTIVEROS & ASSOCIATES IN 5882 Utility Easement Research Service 196.25 80205 09/04/2024 NORMAN'S DRY CLEANERS 24242-187-A River Lodge Linen Service 161.2 80205 09/04/2024 NORMAN'S DRY CLEANERS 24242-187-A River Lodge Linen Service 38.5 80206 09/04/2024 NORTH COAST JOURNAL 2024131682 Notice of Adoption - Ordinance 2024-770 126 80203 09/04/2024 MISSION LINEN INDUS SERV 522241970 Trash Can Liners - River Lodge 35.4 80203 09/04/2024 MISSION LINEN INDUS SERV 522256932 Parks/Rink Linen Service 96.54 80204 09/04/2024 MOORE, SHERRY 35 Books - Museum Resale 80 80203 09/04/2024 MISSION LINEN INDUS SERV 522210808 Parks/Rink Linen Service 86.99 80203 09/04/2024 MISSION LINEN INDUS SERV 522236641 River Lodge Linen Service 225.91 80203 09/04/2024 MISSION LINEN INDUS SERV 522236641 River Lodge Linen Service 59.87 80203 09/04/2024 MISSION LINEN INDUS SERV 522210796 Corp Yard Linen Service 57.21 80203 09/04/2024 MISSION LINEN INDUS SERV 522210797 Wastewater Linen Service 92.63 80203 09/04/2024 MISSION LINEN INDUS SERV 522210807 Police Mat Service FY 24/25 58.04 80201 09/04/2024 MICROBAC LABORATORIES INC 177836 Screened Compost 870 80202 09/04/2024 MIRANDA'S RESCUE 090124 Animal Care Services FY 24/25 800 80203 09/04/2024 MISSION LINEN INDUS SERV 522210796 Corp Yard Linen Service 67.28 80199 09/04/2024 MCMURRAY & SONS, INC. 115210 Pavilion Roof Repair 3610 80200 09/04/2024 MENDES SUPPLY INC M268697 Janitorial Supplies - Parks 283.9 80201 09/04/2024 MICROBAC LABORATORIES INC 177811 Lab Testing 350 80196 09/04/2024 JACOBS ENGINEERING GROUP INC W8Y10900-028 NPDES Compliance Engineering 66360.04 80197 09/04/2024 KADLE, COURTNEY 090424 Fund Cash Drawer at Skating Rink/Pavilion 150 80198 09/04/2024 KEENAN SUPPLY CO S013936641.002 Meter Gaskets - Utilities 25.44 80193 09/04/2024 HUMBOLDT TOWING 182644 Towing Service - PD 325 80194 09/04/2024 HUMMEL TIRE & WHEEL 278439 Mower Tire Repair - Parks 39.01 80195 09/04/2024 INTERSTATE SALES 15604 Street Sign Supplies 182.33 80190 09/04/2024 HACH COMPANY 14158161 Lab Supplies 656.64 80191 09/04/2024 HDL, COREN & CONE SIN042685 23/24 ACFR Stat Package Service 695 80192 09/04/2024 HORIZON BUSINESS PRODUCTS 278685 Supplies - Depot Museum 36.12 80188 09/04/2024 GHD INC 380-0056441 US 101/12th Street Interchange PA & ED 34646.63 80188 09/04/2024 GHD INC 380-0056528 Mill District Traffic Studies Services 2954.49 80189 09/04/2024 GOVERNMENT FINANCE OFFICE 082824 Annual GFOA Membership Dues - A Felmlee 190 80187 09/04/2024 FREEDOM FUEL 24482 Equipment Fuel 24.99 80187 09/04/2024 FREEDOM FUEL 24527 Equipment Fuel 23.18 80187 09/04/2024 FREEDOM FUEL 24573 Equipment Fuel 31.41 80185 09/04/2024 FORTUNA ELEMENTARY SCHOOL DIST082324 Building Fees Collected 10.203 - 06.2024 7585.88 80186 09/04/2024 FORTUNA KIWANIS 090424 Business Womens Luncheon 141 80186 09/04/2024 FORTUNA KIWANIS 090424 Business Womens Luncheon 234 Expense Approval Report Payment Dates: 9/1/2024 - 9/4/2024 Payment Number Payment Date Vendor Name Payable Number Description (Item) 80184 09/04/2024 FORTUNA ACE HARDWARE 381284 Supplies - Utilities 59.63 Amount
80226 09/04/2024 VIALE, JESSICA 082824 Park Deposit Refund 250 9/4/2024 4:22:49 PM Page 3 of 7
80224 09/04/2024 VALLEY PACIFIC PETROLEUM SERVICES, INC CL 24-791867 August Fuel 1149.27 80224 09/04/2024 VALLEY PACIFIC PETROLEUM SERVICES, INC CL 24-791867 August Fuel 1905.23 80225 09/04/2024 VERIZON WIRELESS 9972404751 SCADA Messaging Service FY 24/25 5.02 80224 09/04/2024 VALLEY PACIFIC PETROLEUM SERVICES, INC CL 24-791867 August Fuel 372.43 80224 09/04/2024 VALLEY PACIFIC PETROLEUM SERVICES, INC CL 24-791867 August Fuel 86.39 80224 09/04/2024 VALLEY PACIFIC PETROLEUM SERVICES, INC CL 24-791867 August Fuel 2781.14 80224 09/04/2024 VALLEY PACIFIC PETROLEUM SERVICES, INC CL 24-791867 August Fuel 127.39 80224 09/04/2024 VALLEY PACIFIC PETROLEUM SERVICES, INC CL 24-791867 August Fuel 75.14 80224 09/04/2024 VALLEY PACIFIC PETROLEUM SERVICES, INC CL 24-791867 August Fuel 284.87 80224 09/04/2024 VALLEY PACIFIC PETROLEUM SERVICES, INC CL 24-791867 August Fuel 205.11 80224 09/04/2024 VALLEY PACIFIC PETROLEUM SERVICES, INC CL 24-791867 August Fuel 1654.96 80224 09/04/2024 VALLEY PACIFIC PETROLEUM SERVICES, INC CL 24-791867 August Fuel 786.02 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 150 80224 09/04/2024 VALLEY PACIFIC PETROLEUM SERVICES, INC CL 24-791867 August Fuel 70.07 80224 09/04/2024 VALLEY PACIFIC PETROLEUM SERVICES, INC CL 24-791867 August Fuel 5361.55 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 366.1 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 344.62 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 366.11 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 149.79 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 31.68 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 31.98 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 346.88 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 42.5 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 31.21 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 159.19 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 41.98 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 14 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 8.29 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 28.95 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 176.23 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 503.99 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 7.49 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 12.2 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 7.99 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 8 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 7.5 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses -23.4 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 5333.34 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 638.45 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 168.17 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 158.12 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 1025 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 978.15 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 159.32 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 43.39 80222 09/04/2024 TRACTOR SUPPLY CREDIT PLA 562051 K9 Cain Dog Food 184.2 80222 09/04/2024 TRACTOR SUPPLY CREDIT PLA 858831 Hardware - WWTP 49.34 80223 09/04/2024 US BANK CORP PAYMENT SYS 082224 August Cal Card Expenses 143.03 80219 09/04/2024 STAPLES BUSINESS CREDIT 7639768220 ID Badge Supplies/Wall File - Clerk/CH 14.09 80220 09/04/2024 STITCH WITCH 60508 Shoulder Patches - PD 868 80221 09/04/2024 SUNBELT RENTALS INC 158039476 Floor Scraper - CDD Remodel Project 77.62 80217 09/04/2024 SILKE COMMUNICATIONS INV-25001195 Radio Equipment - PD 58.46 80218 09/04/2024 SPORT & CYCLE 229184 Rain Gear - WWTP 260.26 80219 09/04/2024 STAPLES BUSINESS CREDIT 7639768220 ID Badge Supplies/Wall File - Clerk/CH 76.25 80214 09/04/2024 RECOLOGY EEL RIVER 684073 Debis Disposal - CDD Remodel Project 48 80215 09/04/2024 RESERVE ACCOUNT 082724 Replenish Postage Meter 2500 80216 09/04/2024 SAMARA RESTORATION 4086 Storm Drain Clean-up Supplies 818.9 Payment Number Payment Date Vendor Name Payable Number Description (Item) 80212 09/04/2024 QUENCH USA INC INV079090738 Water Filter Replacement - WWTP 107.42 80213 09/04/2024 RAO CONSTRUCTION CO INC 082824 CDBG ADA Barrier Retention Release 19409.75 Expense Approval Report Payment Dates: 9/1/2024 - 9/4/2024 Amount
80229 09/04/2024 ZUMAR INDUSTRIES INC 48827 Street Sign Supplies 395.39 Grand Total: 255493.83
9/4/2024 4:22:49 PM Page 4 of 7
80228 09/04/2024 WYCKOFF'S 139320 Cable Ties - WWTP 30.36 80228 09/04/2024 WYCKOFF'S 140315 Laundry Tray Faucet/Washers - CH 80.06 80228 09/04/2024 WYCKOFF'S 140373 Supplies - CDD Remodel Project 26.67 80228 09/04/2024 WYCKOFF'S 139041 Ball Valve/Brass Nipple - WWTP 32.42 80228 09/04/2024 WYCKOFF'S 139108 Propane Cylinder - WWTP 7.58 80228 09/04/2024 WYCKOFF'S 139287 Supplies - Utilities 20.6 Expense Approval Report Payment Dates: 9/1/2024 - 9/4/2024 Payment Number Payment Date Vendor Name Payable Number Description (Item) 80227 09/04/2024 WERNER, HEATHER 090324 Park Deposit Refund 250 100-6505-4000 Utility - General & Electric 8.65
9/4/2024 4:22:49 PM Page 5 of 7
100-5743-5450 Pavilion Maintenance 3610
100-5900-4100 Tools & Small Equipment 168.17
100-6005-4000 Engineering Services 2954.49
100-6025-1200 Professional Services 695
100-6025-2000 Professional Services 541.16
100-6035-1100 Personnel Services 1171
100-5565-5450 Janitorial Supplies 467.43
100-5700-2000 Radio Equipment 58.46
100-5715-2000 Vehicle Repairs 101.9
100-5715-5450 Vehicle Repairs 139.61
100-5720-5450 Equipment Repair 39.01
100-5741-5450 Newburg Park Maintenance 43.39
100-5500-5600 Department Supplies 36.12
100-5505-1500 Vehicle Fuel & Oil 70.07
100-5505-2000 Vehicle Fuel & Oil 5361.55
100-5505-2800 Vehicle Fuel & Oil 205.11
100-5505-4100 Vehicle Fuel & Oil 1654.96
100-5505-5450 Vehicle Fuel & Oil 865.6
100-5500-1100 Department Supplies 14.09
100-5500-1500 Department Supplies 240.43
100-5500-2000 Department Supplies 3964.45
100-5500-4100 Department Supplies 183.8
100-5500-5400 Department Supplies 159.32
100-5500-5450 Department Supplies 126.97
100-2445 School Fee 7585.88
100-4307 Skate Revenue 150
100-4508 Police-Vehicle Impound Fees 200
100-5265-1200 Miscellaneous Benefits 20
100-5265-2000 Miscellaneous Benefits 80
100-5265-5400 Miscellaneous Benefits 40
Grand Total: 255493.8
Account Summary
Account NumberAccount Name Payment Amount
100-1610 Prepaid Postage 2500
100-1680 Distributed Office Supplies 346.39
100-1683 Distributed Utilities 3008.72
100-2220 Refundable Park Deposits 500
280 - Gas Tax Fund 6137.47
306 - Recycle-Parks 10861
500 - Water Fund 30219.03
510 - Water Capital Fund 4016.25
550 - Wastewater Fund 8096.66
560 - Wastewater Capital Fund 77835.04
590 - TDA Transit Fund 1925.23
672 - Forest Hill Water Booster Fund 727.44
830 - CDBG Business Fund 19409.75
100 - General Fund 55211.1
101 - Transaction and Use Tax Fund 1130.49
105 - Donations Fund 14
120 - Development & Building Fund 75.14
160 - Riverlodge Fund 4697.73
165 - Museum Exhibit Fund 80
189 - Measure Z Fund 284.87
210 - Solid Waste Fund 126
270 - STIP/TEA Fund 34646.63
Expense Approval Report Payment Dates: 9/1/2024 - 9/4/2024 Report Summary
Fund Summary
Fund Payment Amount
500-5715-6100 Vehicle Repairs 73.26
500-5730-6000 Alarm System Maintenance 145.5
9/4/2024 4:22:49 PM Page 6 of 7
500-5500-6000 Department Supplies 40
500-5500-6100 Department Supplies 209.58
500-5500-6200 Department Supplies 1194.14
500-5500-6300 Department Supplies 31.98
500-5505-6000 Vehicle Fuel & Oil 86.39
500-5505-6100 Vehicle Fuel & Oil 2781.14
280-5505-4200 Vehicle Fuel & Oil 372.43
280-5722-4200 Retroflective Sign Compliance 577.72
280-5900-4200 Tools & Small Equipment 149.79
280-6505-4200 Utility - General & Electric 4162.66
306-6025-5400 Professional Services 10861
500-5265-6100 Miscellaneous Benefits 60
165-5550-5610 Gift Shop Purchases 80
189-5505-2000 Vehicle Fuel & Oil 284.87
210-8000-5300 Capital Outlay 126
270-6005-9112 Engineering Services 34646.63
280-5265-4200 Miscellaneous Benefits 20
280-5500-4200 Department Supplies 854.87
160-5547-5800 User Group Linen 387.11
160-5565-5800 Janitorial Supplies 175.81
160-5575-5800 Kitchen Chemical 217
160-5706-5800 Equipment Lease 271.26
160-5740-5700 Building Repair and Maintenance 3062.5
160-6505-5800 Utility - General & Electric 164.31
101-5500-9373 Department Supplies 818.9
101-5505-2000 Vehicle Fuel & Oil 127.39
105-5500-2850 Department Supplies 14
120-5505-3000 Vehicle Fuel & Oil 75.14
160-5500-5800 Department Supplies 377.24
160-5540-5800 Catering - Food 42.5
100-7612-1000 Contingency 141
100-7612-1100 Contingency 410.23
100-7612-2000 Contingency 159.19
100-7616-1000 Televised Meetings 41.98
100-8000-1500 Capital Outlay 734.89
101-5500-2850 Department Supplies 184.2
100-7200-5400 Sports Leagues 3800
100-7215-5400 Adult Sports 23.85
100-7220-5400 Summer Fun 12.2
100-7222-5400 Half-Day Camp Program 8.29
100-7230-5400 Skating Program 50.63
100-7400-2800 Miranda's Rescue 800
100-7015-1100 Dues & Subscriptions 7.99
100-7015-1150 Dues & Subscriptions 8
100-7015-1200 Dues & Subscriptions 190
100-7015-1600 Dues & Subscriptions 7.5
100-7015-2000 Dues & Subscriptions 503.99
100-7015-5400 Dues & Subscriptions 7.49
100-6505-5500 Utility - General & Electric 422.58
100-6505-5600 Utility - General & Electric 129.89
100-6625-2000 Livescan Fees 1058
100-7000-1600 Travel, Conferences & Training -23.4
100-7000-2000 Travel, Conferences & Training 5333.34
100-7000-3200 Travel, Conferences & Training 638.45
Expense Approval Report Payment Dates: 9/1/2024 - 9/4/2024 Account Summary
Account NumberAccount Name Payment Amount
100-6505-5400 Utility - General & Electric 263.18
100-6505-5450 Utility - General & Electric 3170.1
9/4/2024 4:22:49 PM Page 7 of 7
672-6505-6515 Utility - General & Electric 727.44
830-2030 Retention Payable 19409.75
Grand Total: 255493.8
Project Account Summary
Project Account Key Payment Amount
**None** 255479.8
Exp DONATION-K9 14
Grand Total: 255493.8
550-6633-6600 Regulatory Compliance 366.11
550-7000-6600 Travel, Conferences & Training 150
560-6005-0171 Engineering Services 66360.04
560-6025-0171 Professional Services 11475
590-5265-5000 Miscellaneous Benefits 20
590-5505-5000 Vehicle Fuel & Oil 1905.23
550-5557-6600 Lab Supplies 656.64
550-5730-6600 Alarm System Maintenance 100.5
550-5766-6600 Bio solids Management 870
550-6045-6600 Laboratory Services 350
550-6205-6700 Cell Phones 5.02
550-6505-6600 Utility - General & Electric 1693.79
500-6633-6000 Regulatory Compliance 366.1
510-6025-9124 Professional Services 4016.25
550-5500-6500 Department Supplies 107.8
550-5500-6600 Department Supplies 1453.39
550-5500-6700 Department Supplies 1194.14
550-5505-6600 Vehicle Fuel & Oil 1149.27
Expense Approval Report Payment Dates: 9/1/2024 - 9/4/2024 Account Summary
Account NumberAccount Name Payment Amount
500-6505-6000 Utility - General & Electric 25230.94
Amount
80241 09/12/2024 AT&T MOBILITY X09092024 September Cellular Service 1046.24 9/12/2024 12:22:35 PM Page 1 of 6
80241 09/12/2024 AT&T MOBILITY X09092024 September Cellular Service 27.03 80241 09/12/2024 AT&T MOBILITY X09092024 September Cellular Service 91.88 80241 09/12/2024 AT&T MOBILITY X09092024 September Cellular Service 371.66 80241 09/12/2024 AT&T MOBILITY X09092024 September Cellular Service 185.12 80241 09/12/2024 AT&T MOBILITY X09092024 September Cellular Service 1255.66 80241 09/12/2024 AT&T MOBILITY X09092024 September Cellular Service 90.1 80239 09/12/2024 AT&T 9011 22248912 9391062011 57.37
80239 09/12/2024 AT&T 9011 22248913 9391062012 49.45
80241 09/12/2024 AT&T MOBILITY X09092024 September Cellular Service 25.05 80239 09/12/2024 AT&T 9011 22248910 9391062009 180.41
80239 09/12/2024 AT&T 9011 22248911 9391062010 48.27
80239 09/12/2024 AT&T 9011 22248911 9391062010 89.64
80239 09/12/2024 AT&T 9011 22248885 9391061253 96.1
80239 09/12/2024 AT&T 9011 22248885 9391061253 19.2
80239 09/12/2024 AT&T 9011 22248910 9391062009 97.15
80239 09/12/2024 AT&T 9011 22248882 9391061250 20.37
80239 09/12/2024 AT&T 9011 22248883 9391061251 137.15
80239 09/12/2024 AT&T 9011 22248884 9391061252 257.22
80239 09/12/2024 AT&T 9011 22248877 9391061220 61.57
80239 09/12/2024 AT&T 9011 22248878 9391061221 31.56
80239 09/12/2024 AT&T 9011 22248881 9391061249 44.64
80239 09/12/2024 AT&T 9011 22248875 9391061218 91.57
80239 09/12/2024 AT&T 9011 22248876 9391061219 30.78
80239 09/12/2024 AT&T 9011 22248876 9391061219 30.79
80239 09/12/2024 AT&T 9011 22248871 9391061213 262.1
80239 09/12/2024 AT&T 9011 22248872 9391061214 31.56
80239 09/12/2024 AT&T 9011 22248874 9391061217 31.56
80239 09/12/2024 AT&T 9011 22248866 9391061208 31.56
80239 09/12/2024 AT&T 9011 22248867 9391061209 211.6
80239 09/12/2024 AT&T 9011 22248870 9391061212 31.56
80239 09/12/2024 AT&T 9011 22234470 9391082149 626.09
80239 09/12/2024 AT&T 9011 22234470 9391082149 367.49
80239 09/12/2024 AT&T 9011 22234470 9391082149 367.49
80239 09/12/2024 AT&T 9011 22234470 9391082149 3918.56
80239 09/12/2024 AT&T 9011 22234470 9391082149 1947.28
80239 09/12/2024 AT&T 9011 22234470 9391082149 1007.19
80239 09/12/2024 AT&T 9011 22230448 9391061237 101.11
80239 09/12/2024 AT&T 9011 22230452 9391061243 146.91
80239 09/12/2024 AT&T 9011 22230711 9391062358 64.1
80237 09/12/2024 ACCUSOURCEHR 2024080150 Pre-employment Background Checks 8.57 80238 09/12/2024 ASAP LOCK & KEY 70172 Key Copies - Parks 231.92 80239 09/12/2024 AT&T 9011 22230448 9391061237 54.44
80237 09/12/2024 ACCUSOURCEHR 2024080150 Pre-employment Background Checks 17.15 80237 09/12/2024 ACCUSOURCEHR 2024080150 Pre-employment Background Checks 25.72 80237 09/12/2024 ACCUSOURCEHR 2024080150 Pre-employment Background Checks 25.72 80237 09/12/2024 ACCUSOURCEHR 2024080150 Pre-employment Background Checks 171.45 80237 09/12/2024 ACCUSOURCEHR 2024080150 Pre-employment Background Checks 17.15 80237 09/12/2024 ACCUSOURCEHR 2024080150 Pre-employment Background Checks 1.71 80237 09/12/2024 ACCUSOURCEHR 2024080150 Pre-employment Background Checks 171.45 80237 09/12/2024 ACCUSOURCEHR 2024080150 Pre-employment Background Checks 34.29 80237 09/12/2024 ACCUSOURCEHR 2024080150 Pre-employment Background Checks 171.44 Expense Approval Report
CITY OF FORTUNA By (None)
Payment Dates 9/12/2024 - 9/12/2024
Payment Number Payment Date Vendor Name Payable Number Description (Item) 80236 09/12/2024 ACCESS HUMBOLDT 2177 Televised Council Meetings FY 24/25 213.15 80237 09/12/2024 ACCUSOURCEHR 2024080150 Pre-employment Background Checks 41.15 Amount
80264 09/12/2024 OPTIMUM SEPT24CH CH/PD/PW Internet Service FY 24/25 58.34 80264 09/12/2024 OPTIMUM SEPT24CH CH/PD/PW Internet Service FY 24/25 58.34 9/12/2024 12:22:35 PM Page 2 of 6
80263 09/12/2024 NORMAN'S DRY CLEANERS 24249-537-A River Lodge Linen Service 18 80263 09/12/2024 NORMAN'S DRY CLEANERS 24249-537-A River Lodge Linen Service 46 80264 09/12/2024 OPTIMUM SEPT24CH CH/PD/PW Internet Service FY 24/25 58.34 80261 09/12/2024 NCL OF WISCONSIN INC 508234 Lab Supplies -33.72 80261 09/12/2024 NCL OF WISCONSIN INC 508234 Lab Supplies 449.21 80262 09/12/2024 NOR CAL GLOVES 1571016 Latex Gloves - WWTP 330.55 80260 09/12/2024 NAPA AUTO PARTS FORTUNA 68605 Oil Filter - Parks 20.42 80260 09/12/2024 NAPA AUTO PARTS FORTUNA 68643 Air Filters - WWTP 108.37 80260 09/12/2024 NAPA AUTO PARTS FORTUNA 68886 Equipment Maintenance - WWTP 23.27 80258 09/12/2024 MISSION LINEN INDUS SERV 522286361 Trash Can Liners/Latex Gloves 90.53 80259 09/12/2024 MITCHELL LAW FIRM, THE 5211 City Attorney Services FY 24/25 1383.5 80260 09/12/2024 NAPA AUTO PARTS FORTUNA 68600 Hood Lift Support - Parks 62.32 80258 09/12/2024 MISSION LINEN INDUS SERV 522256923 Wastewater Linen Service 92.3 80258 09/12/2024 MISSION LINEN INDUS SERV 522280570 River Lodge Linen Service 217.15 80258 09/12/2024 MISSION LINEN INDUS SERV 522280570 River Lodge Linen Service 29.35 80258 09/12/2024 MISSION LINEN INDUS SERV 522225705 Paper Towels - WWTP 66.54 80258 09/12/2024 MISSION LINEN INDUS SERV 522256922 Corp Yard Lab Testing 76.64 80258 09/12/2024 MISSION LINEN INDUS SERV 522256922 Corp Yard Lab Testing 70.78 80256 09/12/2024 MERCER FRASER COMPANY 113470 Aggregate Base 137.3 80257 09/12/2024 MICROBAC LABORATORIES INC 177895 Lab Testing - Basin Plan Study 17212 80257 09/12/2024 MICROBAC LABORATORIES INC 177972 Lab Testing 620 80254 09/12/2024 LADD, JUSTIN 090424 River Lodge Deposit Refund 500 80255 09/12/2024 LAW OFFICE OF CLARE M GIBSON 1281 Legal Services 207.5 80256 09/12/2024 MERCER FRASER COMPANY 113469 Storm Drain Manhole Lid Repair Supplies 329.95 80251 09/12/2024 HUMMEL TIRE & WHEEL 278490 Tires - Parks 633.08 80252 09/12/2024 IDEXX DISTRIBUTION, INC 3158517929 Lab Supplies 488.96 80253 09/12/2024 JAM SERVICES INC 182995 Traffic Signal Head Replacement 2159.15 80249 09/12/2024 HEALTHSPORT 090124 September Gym Memberships 23.5 80250 09/12/2024 HUMBOLDT COUNTY SHERIFF'S OFFICE 82724 Pre-employment Voice Stress - PD 225 80251 09/12/2024 HUMMEL TIRE & WHEEL 278465 Tire Sensors - PD 381.7 80249 09/12/2024 HEALTHSPORT 090124 September Gym Memberships 23.5 80249 09/12/2024 HEALTHSPORT 090124 September Gym Memberships 23.5 80249 09/12/2024 HEALTHSPORT 090124 September Gym Memberships 47 80249 09/12/2024 HEALTHSPORT 090124 September Gym Memberships 70.5 80249 09/12/2024 HEALTHSPORT 090124 September Gym Memberships 23.5 80249 09/12/2024 HEALTHSPORT 090124 September Gym Memberships 188 80247 09/12/2024 GRAINGER 9232581802 Earplug Dispenser - WWTP 89.28 80247 09/12/2024 GRAINGER 9232939836 Respirator/Ear Muffs/Safety Glasses - WWTP 343.87 80248 09/12/2024 H&S ENERGY GROUP 138699 Car Wash Service - PD 35 80245 09/12/2024 FORTUNA ACE HARDWARE 381582 Janitorial Supplies - Parks/CH/PD 11.03 80246 09/12/2024 FREEDOM FUEL 24736 Equipment Fuel 49.76 80246 09/12/2024 FREEDOM FUEL 24737 Equipment Fuel 21.84 80245 09/12/2024 FORTUNA ACE HARDWARE 381516 Kennel Supplies 45.79 80245 09/12/2024 FORTUNA ACE HARDWARE 381582 Janitorial Supplies - Parks/CH/PD 17.99 80245 09/12/2024 FORTUNA ACE HARDWARE 381582 Janitorial Supplies - Parks/CH/PD 8.67 80245 09/12/2024 FORTUNA ACE HARDWARE 381407 Paint - CDD Remodel Project 177.46 80245 09/12/2024 FORTUNA ACE HARDWARE 381412 Supplies - Utilities 105.63 80245 09/12/2024 FORTUNA ACE HARDWARE 381423 Janitorial Supplies - Parks 68.24 80244 09/12/2024 ECO MEDICAL 28175 Medical Waste Disposal 41.85 80245 09/12/2024 FORTUNA ACE HARDWARE 381332 Cable Ties - CDD Remodel Project 24.71 80245 09/12/2024 FORTUNA ACE HARDWARE 381373 TSP Cleaner - CDD Remodel Project 16.47 80241 09/12/2024 AT&T MOBILITY X09092024 September Cellular Service 389.92 80242 09/12/2024 CALIFORNIA CHAPTER APA 090624 Rural Planning Leadership Academy - S Meads 400 80243 09/12/2024 DAY, CASEY 080524 Per Diem 9.18 - 9.20 (Cal Chief's Board Mtg) 84 80241 09/12/2024 AT&T MOBILITY X09092024 September Cellular Service 4.51 80241 09/12/2024 AT&T MOBILITY X09092024 September Cellular Service 45.05 80241 09/12/2024 AT&T MOBILITY X09092024 September Cellular Service 301.75 Expense Approval Report Payment Dates: 9/12/2024 - 9/12/2024 Payment Number Payment Date Vendor Name Payable Number Description (Item) 80241 09/12/2024 AT&T MOBILITY X09092024 September Cellular Service 210.82 Amount
80277 09/12/2024 WILDWOOD SAW 39187 Chainsaw Bar Oil - Streets 39.78 80277 09/12/2024 WILDWOOD SAW 39187 Chainsaw Bar Oil - Streets 39.78 Grand Total: 84370.47
9/12/2024 12:22:35 PM Page 3 of 6
80276 09/12/2024 US BANK EQUIPMENT FINANCE 537676272 MFP Lease FY 24/25 55.32 80276 09/12/2024 US BANK EQUIPMENT FINANCE 537676272 MFP Lease FY 24/25 55.32 80277 09/12/2024 WILDWOOD SAW 39187 Chainsaw Bar Oil - Streets 39.78 80276 09/12/2024 US BANK EQUIPMENT FINANCE 537676272 MFP Lease FY 24/25 18.44 80276 09/12/2024 US BANK EQUIPMENT FINANCE 537676272 MFP Lease FY 24/25 18.44 80276 09/12/2024 US BANK EQUIPMENT FINANCE 537676272 MFP Lease FY 24/25 18.44 80275 09/12/2024 TRACTOR SUPPLY CREDIT PLA 564104 Kennel Supplies 89.4 80276 09/12/2024 US BANK EQUIPMENT FINANCE 537676272 MFP Lease FY 24/25 165.95 80276 09/12/2024 US BANK EQUIPMENT FINANCE 537676272 MFP Lease FY 24/25 129.08 80272 09/12/2024 SHERLOCK RECORDS MANAGEMENT 4317 Finance Record Storage Service FY 24/25 50 80273 09/12/2024 SILKE COMMUNICATIONS INV-25001226 Wave Antenna - PD 68.53 80274 09/12/2024 SWRCB 083024 OIT 1 Test Application Fee - N Chastain 95 80270 09/12/2024 PETERSON SW030051340 Hydraulic Pump Replacement - Utilities 3351.3 80271 09/12/2024 RECOLOGY EEL RIVER 685021 Debris Disposal - CDD Remodel Project 115.2 80271 09/12/2024 RECOLOGY EEL RIVER 685326 Debris Disposal - CDD Remodel Project 35.2 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08249729 17524449729 165.1 80268 09/12/2024 PELLEGRINO, RONNIE 090524 Park Deposit Refund 250 80269 09/12/2024 PEOPLEFACTS LLC 2024080165 Pre-employment Background Check 13.68 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08249457 99509569457 34.99 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08249507 47733469507 2005.32 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08249662 43566719662 218.74 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08248568 41487528568 33.81 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08248897 65641318897 14.78 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08249363 48780729363 16.21 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08247872 67125257872 47.88 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08248379 5132078379 656.05 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08248481 42737528481 13.58 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08246230 40689526230 790.74 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08246357 27889626357 26462.7 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08246485 44193066485 23.34 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08245284 40654195284 41.1 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08245729 75033105729 170.41 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08246009 33454186009 15.32 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08244560 74193064560 8.11 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08245020 63983385020 112.54 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08245127 43154195127 101.1 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08243994 28883393994 47.52 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08244082 45966674082 23.57 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08244197 34609744197 70.2 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08243045 45859733045 160.63 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08243322 79545763322 104.34 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08243881 58771943881 2590.82 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08242716 23664592716 3.29 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08242728 48364062728 10.08 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08242970 93570722970 69.48 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08241965 88771941965 21.62 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08242034 98154202034 673.23 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08242501 10129392501 379.91 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08240906 78346610906 50.87 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08241200 81934311200 103.01 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08241921 41070861921 50.19 80264 09/12/2024 OPTIMUM SEPT24RL River Lodge Internet Service FY 24/25 191.28 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08240729 95900010729 107.45 80265 09/12/2024 PACIFIC GAS & ELECTRIC CO 08240847 06162570847 56.96 Payment Number Payment Date Vendor Name Payable Number Description (Item) 80264 09/12/2024 OPTIMUM SEPT24CH CH/PD/PW Internet Service FY 24/25 58.34 80264 09/12/2024 OPTIMUM SEPT24PO Parks/Rodeo Grounds Internet Srvc FY 24/25 235.76 Expense Approval Report Payment Dates: 9/12/2024 - 9/12/2024 100-6205-3200 Cell Phones 90.1
100-6205-4000 Cell Phones 27.03
100-6205-4100 Cell Phones 91.88
100-6205-5450 Cell Phones 371.66
100-6210-1500 Internet Service 3976.9
9/12/2024 12:22:35 PM Page 4 of 6
100-6035-5450 Personnel Services 188.6
100-6200-2000 Telephone 686.78
100-6200-5400 Telephone 319.56
100-6205-1100 Cell Phones 25.05
100-6205-1500 Cell Phones 185.12
100-6205-2000 Cell Phones 1255.66
100-6020-1400 Legal Services 207.5
100-6025-1200 Professional Services 50
100-6035-2000 Personnel Services 279.83
100-6035-4000 Personnel Services 171.45
100-6035-4100 Personnel Services 34.29
100-6035-5400 Personnel Services 171.44
100-5705-2000 Equipment Maintenance 129.08
100-5705-4000 Equipment Maintenance 18.44
100-5705-5450 Equipment Maintenance 18.44
100-5715-2000 Vehicle Repairs 416.7
100-5715-5450 Vehicle Repairs 715.82
100-6020-1300 Legal Services 1383.5
100-5500-4100 Department Supplies 116.42
100-5500-5450 Department Supplies 231.92
100-5505-5450 Vehicle Fuel & Oil 71.6
100-5565-5450 Janitorial Supplies 79.27
100-5700-2000 Radio Equipment 68.53
100-5705-1500 Equipment Maintenance 165.95
100-5265-1200 Miscellaneous Benefits 23.5
100-5265-2000 Miscellaneous Benefits 188
100-5265-4000 Miscellaneous Benefits 23.5
100-5500-1500 Department Supplies 17.99
100-5500-2000 Department Supplies 8.67
100-5500-2800 Department Supplies 135.19
Account NumberAccount Name Payment Amount
100-1683 Distributed Utilities 70.2
100-1684 Distributed Telephone 409.46
100-2220 Refundable Park Deposits 250
100-2460 Sales Tax Payable -33.72
100-5265-1150 Miscellaneous Benefits 70.5
280 - Gas Tax Fund 2641.09
500 - Water Fund 9237.65
550 - Wastewater Fund 30309.91
560 - Wastewater Capital Fund 17212
590 - TDA Transit Fund 39.36
670 - Rancho Bueno Vista Fund 47.52
671 - Kenwood Meadows Fund 69.48
Grand Total: 84370.47
Account Summary
Expense Approval Report Payment Dates: 9/12/2024 - 9/12/2024 Report Summary
Fund Summary
Fund Payment Amount
100 - General Fund 19157.47
120 - Development & Building Fund 255.23
160 - Riverlodge Fund 4944.13
200 - Storm Drainage Fund 369.73
210 - Solid Waste Fund 41.85
250 - FBID Fund 45.05
9/12/2024 12:22:35 PM Page 5 of 6
550-6045-6600 Laboratory Services 620
550-6200-6500 Telephone 306.74
550-6205-6700 Cell Phones 389.92
550-6210-6700 Internet Service 425.83
550-6505-6600 Utility - General & Electric 26871.64
550-7000-6600 Travel, Conferences & Training 95
550-5500-6500 Department Supplies 105.63
550-5500-6600 Department Supplies 833.26
550-5557-6600 Lab Supplies 449.21
550-5705-6700 Equipment Maintenance 55.32
550-5720-6600 Equipment Repair 131.64
550-6035-6500 Personnel Services 25.72
500-5720-6100 Equipment Repair 3351.3
500-6035-6100 Personnel Services 25.72
500-6200-6100 Telephone 95.66
500-6205-6300 Cell Phones 301.75
500-6210-6300 Internet Service 425.83
500-6505-6000 Utility - General & Electric 4172.25
500-5265-6100 Miscellaneous Benefits 23.5
500-5500-6000 Department Supplies 89.28
500-5500-6100 Department Supplies 70.78
500-5520-6100 Base Materials 137.3
500-5557-6000 Lab Supplies 488.96
500-5705-6300 Equipment Maintenance 55.32
250-6205-1800 Cell Phones 45.05
280-5265-4200 Miscellaneous Benefits 47
280-5500-4200 Department Supplies 39.78
280-5725-4200 Traffic Signal Maintenance 2159.15
280-6035-4200 Personnel Services 17.15
280-6505-4200 Utility - General & Electric 378.01
160-6205-5800 Cell Phones 4.51
160-6210-5800 Internet Service 817.37
160-6505-5700 Utility - General & Electric 170.41
160-6505-5800 Utility - General & Electric 2590.82
200-5500-4300 Department Supplies 369.73
210-5735-5300 Janitorial Services - HHW 41.85
160-2222 River Lodge Deposits 500
160-5547-5800 User Group Linen 235.15
160-5565-5800 Janitorial Supplies 165.88
160-5705-5800 Equipment Maintenance 18.44
160-6200-5700 Telephone 31.56
160-6200-5800 Telephone 409.99
100-7616-1000 Televised Meetings 213.15
100-8000-1500 Capital Outlay 369.04
120-5265-3000 Miscellaneous Benefits 23.5
120-6035-3000 Personnel Services 1.71
120-6200-3000 Telephone 19.2
120-6205-3000 Cell Phones 210.82
100-6505-5400 Utility - General & Electric 50.19
100-6505-5450 Utility - General & Electric 763.2
100-6505-5500 Utility - General & Electric 8.11
100-6505-5600 Utility - General & Electric 41.1
100-7000-2000 Travel, Conferences & Training 84
100-7000-3200 Travel, Conferences & Training 400
Expense Approval Report Payment Dates: 9/12/2024 - 9/12/2024 Account Summary
Account NumberAccount Name Payment Amount
100-6210-2000 Internet Service 3051.86
100-6210-5450 Internet Service 1242.95
100-6505-2000 Utility - General & Electric 56.96
100-6505-2800 Utility - General & Electric 165.1
670-6505-6505 Utility - General & Electric 47.52
671-6505-6510 Utility - General & Electric 69.48
Grand Total: 84370.47
Project Account Summary
Project Account Key Payment Amount
**None** 84370.47
Grand Total: 84370.47
9/12/2024 12:22:35 PM Page 6 of 6
Expense Approval Report Payment Dates: 9/12/2024 - 9/12/2024 Account Summary
Account NumberAccount Name Payment Amount
560-5500-0171 Department Supplies 17212
590-6035-5000 Personnel Services 8.57
590-6200-5000 Telephone 30.79
Consent Item 4k

STAFF REPORT
City Council Consent Item
DATE: September 16, 2024
TO: Honorable Mayor and Council Members
FROM: Siana L. Emmons, City Clerk/Human Resources Manager THROUGH: Amy Nilsen, Interim City Manager
SUBJECT: Approval of the Full Time Classification and Pay Rate Schedule for Fiscal Year 2024-2025; Resolution 2024-30
STAFF RECOMMENDATION:

Approve the Fiscal Year (FY) 2024-25 Classification and Pay Rate Schedule for full time employees by adopting Resolution 2024-30.

EXECUTIVE SUMMARY:

The City completed negotiations with the Fortuna Police Employees Association (FPEA). The bargaining unit and the City, agreed to an individual Memorandum of Understanding (MOU) consisting of a one year term (July 1, 2024 through June 30, 2025).

The FPEA’s MOU provided a 3% COLA to be effective July 1, 2024. This cost is appropriated into the FY 2024-25 budget and included in the attached pay rate schedule.

No changes outside of the COLA were made to the pay rate schedule.

FISCAL IMPACT:

The fiscal impacts associated with the full time classification and pay schedule were incorporated into the FY 2024-25 Adopted Budget.

RECOMMENDED COUNCIL ACTION:

Motion to approve the FY 2024-25 classification and pay rate schedule for full-time employee by adopting Resolution 2024-30. Consent agenda vote.

ATTACHMENTS:
 Resolution 2024-30; A Resolution of The City Council of the City Of Fortuna Adopting the Full Time Classification And Pay Rate Schedules For Fiscal Year 2024-25.  FY 2024-25 Full-time Pay Rate Schedule
RESOLUTION 2024-30

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FORTUNA

ADOPTING THE AMENDED FULL-TIME CLASSIFICATION AND PAY RATE SCHEDULE FOR FISCAL YEAR 2024-25
WHEREAS, the City Council has established a Classification and Pay Rate Schedule for Fiscal Year 2024-25 for all full-time employees; and
WHEREAS, this Full-time Pay Rate Schedule shall reflect the Cost of Living Adjustment for fulltime employees as outlined in the Memoranda of Understanding between the Fortuna Police Employees Association and the City for Fiscal Year 2024-25; and WHEREAS this amended Pay Rate Schedule will be effective July 1, 2024; and WHEREAS, this Resolution shall supersede all previous full-time Classification and Pay Rate Schedules.

NOW THEREFORE BE IT RESOLVED by the City Council of the City of Fortuna that all appointed officers and employees shall be compensated as shown in “Attachment A” of this Resolution.

PASSED AND ADOPTED on this 16th day of September 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________
Tami Trent, Mayor
ATTEST:
________________________________
Ashley A. Chambers, Deputy City Clerk
FY 2024-25 Full-time Pay Rate Schedule
City of Fortuna
P / R Step Base 4% 4% 4% 4% 4%
Code No. Step 0 Step 1 Step 2 Step 3 Step 4 Step 5
305 Bus Driver II (1) F20 Yr: 38,212.09 39,740.57 41,330.20 42,983.41 44,702.74 46,490.85 306 Conference Center Coordinator (1) Hr: 18.3712 19.1061 19.8703 20.6651 21.4918 22.3514 320 Facility Custodian (1)
325 Park Maintenance Worker II (1)
312 Account Clerk II (1) F21 Yr: 39,440.54 41,018.17 42,658.89 44,365.25 46,139.86 47,985.45 326 Street Maintenance Worker II (1) Hr: 18.9618 19.7203 20.5091 21.3295 22.1827 23.0700 334 Records Clerk (2) F22 Yr: 40,604.18 42,228.35 43,917.48 45,674.18 47,501.15 49,401.20 Hr: 19.5213 20.3021 21.1142 21.9588 22.8371 23.7506
338 Administrative Assistant II (1) F23 Yr: 40,286.71 41,898.18 43,574.11 45,317.07 47,129.76 49,014.95 Hr: 19.3687 20.1434 20.9491 21.7871 22.6586 23.5649
313 Recreation Program Supervisor (4) F24 Yr: 40,681.68 42,308.95 44,001.31 45,761.36 47,591.81 49,495.48 Hr: 19.5586 20.3409 21.1545 22.0007 22.8807 23.7960
327 Utility Worker II (1) F25 Yr: 41,371.20 43,026.05 44,747.09 46,536.97 48,398.45 50,334.39 Hr: 19.8900 20.6856 21.5131 22.3736 23.2685 24.1993
350 Community Services Officer II (2) F26 Yr: 43,056.35 44,778.61 46,569.75 48,432.54 50,369.84 52,384.64 351 Police Officer Trainee (2) Hr: 20.7002 21.5282 22.3894 23.2849 24.2163 25.1850 352 Park Maintenance Worker III (1) F27 Yr: 42,472.71 44,171.62 45,938.48 47,776.02 49,687.06 51,674.54 356 Accounting Technician (1) Hr: 20.4196 21.2364 22.0859 22.9693 23.8881 24.8436 353 Street Maintenance Worker III (1) F28 Yr: 43,240.36 44,969.98 46,768.78 48,639.53 50,585.11 52,608.51 365 Treatment Plant Operator I/OIT (1) Hr: 20.7887 21.6202 22.4850 23.3844 24.3198 25.2926 367 Administrative Assistant III (2) F29 Yr: 46,309.55 48,161.93 50,088.41 52,091.95 54,175.62 56,342.65 Hr: 22.2643 23.1548 24.0810 25.0443 26.0460 27.0879
354 Utility Worker III (1) F30 Yr: 45,604.74 47,428.93 49,326.08 51,299.13 53,351.09 55,485.14 Hr: 21.9254 22.8024 23.7145 24.6631 25.6496 26.6756
Classification
Adopted By Council at 6-25-24 Meeting (Effective 6-30-24) Adopted By Council at 7-1-24 Meeting (Effective 7-1-24) Adopted By Council at 9-16-24 Meeting (Effective 7-1-24) FY 2024-25 Full-time Pay Rate Schedule
City of Fortuna
P / R Step Base 4% 4% 4% 4% 4%
Code No. Step 0 Step 1 Step 2 Step 3 Step 4 Step 5
Classification
376 City Carpenter III (1) F31 Yr: 46,435.03 48,292.43 50,224.13 52,233.09 54,322.42 56,495.32 Hr: 22.3246 23.2176 24.1463 25.1121 26.1166 27.1613
382 Vehicle & Equip Mechanic (1) F32 Yr: 47,265.33 49,155.94 51,122.18 53,167.06 55,293.75 57,505.50 383 Treatment Plant Mechanic (1) Hr: 22.7238 23.6327 24.5780 25.5611 26.5836 27.6469 370 Treatment Plant Operator II (1) F33 Yr: 47,778.43 49,689.57 51,677.15 53,744.24 55,894.01 58,129.77 Hr: 22.9704 23.8893 24.8448 25.8386 26.8722 27.9471
387 Police Dispatcher II (2) F34 Yr: 51,377.25 53,432.33 55,569.63 57,792.41 60,104.11 62,508.27 Hr: 24.7006 25.6887 26.7162 27.7849 28.8963 30.0521
384 Lead Park Maintenance Worker (1) F35 Yr: 49,890.38 51,886.00 53,961.44 56,119.90 58,364.69 60,699.28 389 Senior Administrative Assistant - CD (1) Hr: 23.9858 24.9452 25.9430 26.9808 28.0600 29.1824 390 Senior Administrative Assistant - PW (1)
375 Conference Center Manager (4) F36 Yr: 50,379.51 52,394.69 54,490.47 56,670.09 58,936.90 61,294.37 391 Sr Administrative Assistant / Deputy City Clerk (3) Hr: 24.2210 25.1898 26.1974 27.2453 28.3351 29.4685 380 Lead Street Maintenance Worker (1) F37 Yr: 50,788.43 52,819.97 54,932.77 57,130.08 59,415.28 61,791.89 400 Building Inspector (1) Hr: 24.4176 25.3943 26.4100 27.4664 28.5651 29.7077 398 Treatment Plant Operator III (1) F38 Yr: 51,979.20 54,058.37 56,220.70 58,469.53 60,808.31 63,240.64 401 Lead Vehicle & Equip Mechanic (1) Hr: 24.9900 25.9896 27.0292 28.1104 29.2348 30.4042 381 Lead Utility Worker (1) F39 Yr: 53,627.69 55,772.80 58,003.71 60,323.86 62,736.82 65,246.29 404 Laboratory Director (1) Hr: 25.7826 26.8139 27.8865 29.0019 30.1620 31.3685 405 Planner II (4) F40 Yr: 54,153.46 56,319.59 58,572.38 60,915.27 63,351.88 65,885.96 Hr: 26.0354 27.0768 28.1598 29.2862 30.4577 31.6760
408 Police Officer (2) F41 Yr: 55,569.63 57,792.41 60,104.11 62,508.27 65,008.60 67,608.95 Hr: 26.7162 27.7849 28.8963 30.0521 31.2542 32.5044
Adopted By Council at 6-25-24 Meeting (Effective 6-30-24) Adopted By Council at 7-1-24 Meeting (Effective 7-1-24) Adopted By Council at 9-16-24 Meeting (Effective 7-1-24) FY 2024-25 Full-time Pay Rate Schedule
City of Fortuna
P / R Step Base 4% 4% 4% 4% 4%
Code No. Step 0 Step 1 Step 2 Step 3 Step 4 Step 5
Classification
403 Treatment Plant Operator III/Shift Supervisor (1) F42 Yr: 56,073.89 58,316.84 60,649.52 63,075.50 65,598.52 68,222.46 Hr: 26.9586 28.0370 29.1585 30.3248 31.5378 32.7993
422 Engineering Tech II (4) F43 Yr: 58,235.36 60,564.77 62,987.36 65,506.86 68,127.13 70,852.22 430 Finance Office Supervisor (4) Hr: 27.9978 29.1177 30.2824 31.4937 32.7535 34.0636 432 Payroll/Benefits Administrator (3)
440 Police Sergeant (2) F47 Yr: 67,330.35 70,023.56 72,824.50 75,737.48 78,766.98 81,917.66 Hr: 32.3704 33.6652 35.0118 36.4123 37.8688 39.3835
458 Building Official (4) F52 Yr: 68,666.69 71,413.35 74,269.89 77,240.68 80,330.31 83,543.52 Hr: 33.0129 34.3334 35.7067 37.1350 38.6204 40.1652
459 Public Works Project Manager (4) F54 Yr: 71,248.15 74,098.07 77,062.00 80,144.48 83,350.26 86,684.27 460 General Services Superintendent (4) Hr: 34.2540 35.6241 37.0491 38.5310 40.0723 41.6752 462 Utility Superintendent (4)
463 Chief Treatment Plant Operator (4)
465 Parks and Recreation Director (4)
480 Deputy City Engineer (4) F60 Yr: 79,568.74 82,751.49 86,061.54 89,504.01 93,084.17 96,807.53 Hr: 38.2542 39.7844 41.3758 43.0308 44.7521 46.5421
472 Lieutenant (4) F61 Yr: 81,138.75 84,384.30 87,759.67 91,270.06 94,920.86 98,717.69 Hr: 39.0091 40.5694 42.1922 43.8799 45.6351 47.4605
464 City Clerk/Human Resource Manager (5) F65 Yr: 85,543.71 88,965.46 92,524.08 96,225.04 100,074.04 104,077.00 Hr: 41.1268 42.7719 44.4828 46.2621 48.1126 50.0371
486 Community Development Director (4) F66 Yr: 88,465.49 92,004.11 95,684.27 99,511.65 103,492.11 107,631.80 Hr: 42.5315 44.2328 46.0021 47.8422 49.7559 51.7461
Adopted By Council at 6-25-24 Meeting (Effective 6-30-24) Adopted By Council at 7-1-24 Meeting (Effective 7-1-24) Adopted By Council at 9-16-24 Meeting (Effective 7-1-24) FY 2024-25 Full-time Pay Rate Schedule
City of Fortuna
P / R Step Base 4% 4% 4% 4% 4%
Code No. Step 0 Step 1 Step 2 Step 3 Step 4 Step 5
Classification
488 Public Works Director (5) F70 Yr: 101,116.76 105,161.43 109,367.89 113,742.60 118,292.31 123,024.00 Hr: 48.6139 50.5584 52.5808 54.6840 56.8714 59.1462
490 Finance Director (5) F72 Yr: 104,138.17 108,303.69 112,635.84 117,141.28 121,826.93 126,700.00 Hr: 50.0665 52.0691 54.1519 56.3180 58.5707 60.9135
495 Police Chief (5) F97 Yr: 134,203.85
Hr: 64.5211
499 City Manager (5) F99 Yr: 156,679.02
Hr: 75.3265
KEY:
(1) Represented; Fortuna Employees Association (4) Unrepresented; Management Group (2) Represented; Fortuna Police Employees Association (5) Unrepresented; Individual Contract (3) Unrepresented; Confidential Group
* NOTE: The Payroll Department will be paying based on the Hourly Pay as shown in this schedule. Yearly pay is shown for informational purposes only and may, due to rounding, differ slightly from Hourly Pay.

Adopted By Council at 6-25-24 Meeting (Effective 6-30-24) Adopted By Council at 7-1-24 Meeting (Effective 7-1-24) Adopted By Council at 9-16-24 Meeting (Effective 7-1-24) Consent Item 4l

STAFF REPORT
City Council Consent Item
DATE: September 16, 2024
TO: Honorable Mayor and Council Members
FROM: Aaron Felmlee, Finance Director
THROUGH: Amy Nilsen, Interim City Manager
SUBJECT: Approve the Investment Policy for Fiscal Year 2024-25; Adopt Resolution 2024-31
STAFF RECOMMEDATION:

Approve the Investment Policy for Fiscal Year 2024-25; Adopt Resolution 2024-31.

EXECUTIVE SUMMARY:

The purpose of the Investment Policy (Policy) is to establish cash management and investment guidelines for the City Treasurer, who is responsible for the administration of the City of Fortuna Investment Program. It is the policy of the City of Fortuna to meet the short and long-term cash flow demands of the City in a manner, which will provide for the safety of principal and sufficient liquidity, while providing an investment return.

The City last revised the Investment Policy on August 21, 2023. As such, it is time for the annual review by the City Council of the Investment Policy. Staff is not recommending any changes to the investment policy for fiscal year 2024-25.

Attached is the June 30, 2024 investment report for Council review. Please note that the total funds listed in the investment report are pooled funds comprised of the many general funds, restricted funds, and enterprise funds held by the City and therefore a majority of the funds are restricted to specific projects and purposes.

RECOMMENDED COUNCIL ACTION:

Approve the Investment Policy for Fiscal Year 2024-25 and adopt Resolution 2024-31. Consent agenda vote.

ATTACHMENTS
 Resolution 2024-31, A Resolution of the City Council of the City of Fortuna Approving the Investment Policy for the Fiscal Year 2024-25.
 City of Fortuna Investment Policy
 June 30, 2024 Treasurer’s Report
RESOLUTION 2024-31

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FORTUNA APPROVING THE INVESTMENT POLICY FOR THE FISCAL YEAR 2024-25 WHEREAS, sound investment practices are facilitated by the preparation of written governing policy statements, and;
WHEREAS, such policies should cover all substantive aspects of the investment of funds, and; WHEREAS, the City Treasurer has prepared a comprehensive Investment Policy document pursuant to which the City will manage and conduct investment of the City’s pooled funds, and; WHEREAS, in furtherance of the prudent management of the City’s treasury pools, the Investment Policy is in compliance with State law provisions establishing investment objectives and setting forth permissible investment of public funds not required for immediate expenditure, and;
WHEREAS, the Fortuna Municipal Code designates the City Finance Director as the City Treasurer, and;
WHEREAS, the delegation of investment authority and responsibility from the City Council to the City Treasurer will allow the City Treasurer and his staff to continue the prudent investment of the City’s pooled funds and the effective and efficient support of the City’s efforts to meet its cash flow needs.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Fortuna that the Council hereby
Section 1. Approves and adopts the Investment Policy submitted by the City Treasurer, attached hereto as Exhibit A.

Section 2. The City Council, pursuant to Government Code section 53607, delegates to the City Treasurer for a period of twelve (12) months the authority to invest the City’s pooled funds in accordance with the Investment Policy.

Section 3. Exhibit A is part of this resolution.

PASSED AND ADOPTED on this 16th day of September, 2024 by the following vote:

AYES:

NAYS:

ABSENT:

ABSTAIN:

Tami Trent, Mayor
ATTEST:

Ashley A. Chambers, Deputy City Clerk

City of Fortuna
Investment Policy
____________________________________________________________________________ August 21, 2023
Council Resolution 2023-25
A. Introduction
The purpose of this document is to identify various policies and procedures that enhance the opportunities for a prudent and systemic Investment Policy and to organize and formalize investment related activities. Related activities which comprise good cash management include accurate cash projections, the expeditious collection of revenue, the control of disbursements, cost-effective banking relations, and a short-term borrowing program which coordinates working capital requirements and investment opportunity. In concert with these requirements are many facets of an appropriate and secure short-term investment program.

B. Scope
It is intended that this policy cover all funds and investment activities under the direct authority of the City.

C. Objectives
The primary objectives of the City’s investment activities shall be, in order of priority:

1. Safety. Safety of principal is the foremost objective of the investment program. The City’s investments shall be undertaken in a manner that seeks to ensure preservation of capital in the overall portfolio.

2. Liquidity. The City’s investment portfolio will remain sufficiently liquid to enable the City to meet its reasonably anticipated cash flow requirements. An adequate percentage of the portfolio should be maintained in liquid, short-term securities which can be converted to cash if necessary to meet disbursement requirements.

3. Yield. Yield should become a consideration only after the basic requirements of safety and liquidity have been met. The City seeks to attain a market-average rate of return on its investments throughout economic cycles, taking into account the City’s risk constraints, the cash flow characteristics of the portfolio, and State and Local laws, ordinances or resolutions that restrict investments.

D. Prudence
All participants in the investment process shall recognize that the investment program is subject to public review and evaluation. The overall program shall be designed and managed with a degree of professionalism worthy of the public trust.

All persons authorized to make investment decisions on behalf of the City are trustees and therefore fiduciaries subject to the prudent investor standard. The prudent investor standard states, in essence, that “a trustee shall act with care, skill, prudence, and diligence under circumstances then prevailing,

including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency.”
E. Delegation of Authority
The City Council delegates its authority to invest funds of the City for a one-year period to the City Treasurer, who shall thereafter assume full responsibility for those transactions until the delegation of authority is revoked or expires. Subject to review, the City Council may renew the delegation of authority each year. The Treasurer shall make all investment decisions and transactions in strict accordance with state law and this Investment Policy. If authorized by the City Council, the Treasurer may delegate his/her investment decision-making and execution authority to an investment advisor. The advisor shall follow the investment policy, herein stated, and such other written instructions as are provided.

According to Municipal Code Section 2.10.010 the Finance Director shall additionally function as the ity Treasurer of the City and shall be responsible, under the City Manager’s direction, for keeping the record of all investments and submitting the reports as required by this policy and the California Government Code.

The Treasurer and the delegated investment officers, acting in accordance with written procedures and the investment policy and exercising due diligence, shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments.

F. Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall refrain from personal business activities that could conflict with proper execution of the Investment Program, or which could impair their ability to make impartial investment decisions.

G. Internal Controls
The Treasurer shall establish a system of written internal controls to regulate the City’s investment activities, including the activities of any subordinate officials acting on behalf of the City.

Controls deemed most important include: control of collusion, separation of duties, separating transaction authority from accounting and record keeping, custodial safekeeping, clear delegation of authority, specific limitations regarding securities losses and remedial action, minimizing the number of authorized investment officials, documentation of transactions and strategies, and code of ethics standards.

H. Authorized Financial Dealers and Institutions
A competitive process, when practical, will be used for all purchases and sales of investments. It shall be the City’s policy to purchase securities only from those authorized institutions and firms. No deposit of public funds shall be made except in a qualified public depository as established by state laws.

The Treasurer shall maintain a list of authorized broker/dealers and financial institutions that are approved for investment purposes. If an external investment advisor is authorized to conduct investment transactions on the City’s behalf, the investment advisor may use their own list of approved broker/dealers and financial institutions for investment purposes. This list should be provided to the City.

I. Safekeeping and Custody
All security transactions entered into by the City shall be conducted on a delivery-versus-payment (DVP) basis. To protect against potential losses by collapse of individual securities dealers, and to enhance access to securities, interest payments and maturity proceeds, all securities owned by the City shall be held in safekeeping by a third party bank trust department, acting as agent for the City under the terms of a custody agreement executed by the bank and by the City. The only exception to the foregoing shall be depository accounts and securities purchases made with: (i) LAIF, the county pool, and other local government investment pools; (ii) time certificates of deposit, and, (iii) money market mutual funds, since the purchased securities are not deliverable.

J. Authorized and Suitable Investments
The City’s investments are governed by Government Code, Sections 53600 et seq. Within the investments permitted by the Government Code, the City seeks to further restrict eligible investment to the investments listed below. In the event an apparent discrepancy is found between this policy and the Government Code, the more restrictive parameters will take precedence.

The portfolio shall be diversified by security type and institution to avoid incurring unreasonable and avoidable risks regarding specific security types or individual financial institutions. Percentage holding limits listed in this section apply at the time the security is purchased. In the event a security held by the City is subject to a credit rating change that brings it below the minimum credit ratings specified in this policy, the Treasurer should notify the City Council of the change. The course of action to be followed will then be decided on a case-by-case basis, considering such factors as the reason for the change, prognosis for recovery or further rate drops, and the market price of the security.

1. United States Treasury Issues. United States Treasury notes, bonds, bills, or certificates of indebtedness, or those for which the faith and credit of the United States are pledged for the payment of principal and interest. There is no limitation as to the percentage of the portfolio that may be invested in this category.

2. Federal Agency Obligations. Federal Agency or United States government-sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States governmentsponsored enterprises. There is no limitation as to the percentage of the portfolio that may be invested in this category; however purchases of callable Federal Agency obligations are limited to a maximum of 20 percent of the portfolio. In addition, purchases of Federal Agency mortgage-backed securities issued by or fully guaranteed as to principal and interest by government agencies are limited to a maximum of 20 percent of the portfolio.

3. California Municipal Debt. Registered treasury notes or bonds of this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of this state.

Bonds, notes, warrants, or other evidences of indebtedness of any local agency within this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency. Purchases are limited to securities rated at least in the “AA” category, or its equivalent, by a Nationally Recognized Statistical Rating Organization (“NRSRO”). A maximum of 15 percent of the portfolio may be invested in this category.

The amount invested with any one issuer shall not exceed 10 percent of the portfolio.

4. Medium-Term Notes. Medium-term notes are defined as all corporate and depository institution debt securities with a maximum remaining maturity of five years or less, issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Purchases are limited to securities rated at least in the “A” category, or its equivalent, by a NRSRO. A maximum of 30 percent of the portfolio may be invested in this category. The amount invested in corporate notes of any one issuer in combination with any other securities from that issuer shall not exceed 10 percent of the portfolio.

5. Negotiable Certificates of Deposit. Negotiable certificates of deposit (NCDs) issued by a nationally or state-chartered bank, a savings association or a federal association, a state or federal credit union, or by a state-licensed branch of a foreign bank. The full amount of the principal and the interest that may be accrued during the maximum term of each certificate of deposit shall at all times be insured by federal deposit insurance. NCDs may not exceed 5 years in maturity. A maximum of 30 percent of the portfolio may be invested in this category.

The amount invested in NCDs with any one financial institution in combination with any other securities from that financial institution shall not exceed 5 percent of the portfolio.

6. Commercial Paper. Commercial paper of “prime” quality of the highest ranking or of the highest letter and number rating as provided for by a NRSRO. The entity that issues the commercial paper shall meet all of the following conditions: (i) Is organized and operating in the United States as a general corporation. (ii) Has total assets in excess of five hundred million dollars ($500,000,000). (iii) Has debt other than commercial paper, if any that is rated at least in the “AA” category, or its equivalent, by a NRSRO.

Eligible commercial paper shall have a maximum maturity of 270 days or less and not represent more than 10 percent of the outstanding paper of an issuing corporation. A maximum of 25 percent of the portfolio may be invested in this category. The amount invested in commercial paper of any one issuer in combination with any other securities from that issuer shall not exceed 10 percent of the portfolio.

7. Bankers’ Acceptances. Bankers’ acceptances, otherwise known as bills of exchange or time drafts that are drawn on and accepted by a commercial bank. Purchases are limited to bankers’ acceptances issued by domestic or foreign banks, which are eligible for purchase by the Federal Reserve System. Purchases of bankers’ acceptances may not exceed 180 days maturity. Eligible bankers’ acceptances are restricted to issuing financial institutions with short-term paper rated in the highest category by a NRSRO. Investments in bankers’ acceptances are further limited to 40 percent of the portfolio. The amount invested in bankers’ acceptances of any one issuer in combination with any other securities from that issuer shall not exceed 10 percent of the portfolio.

8. Bank Deposits. FDIC insured or fully collateralized demand deposit accounts, savings accounts, market rate accounts and time certificates of deposits (“TCDs”) in financial institutions located in California. The amount on deposit in any financial institution shall not exceed the shareholder’s equity. To be eligible to receive City deposits, the financial institution must have received a minimum overall satisfactory rating, under the Community Redevelopment Act, for meeting the credit needs of California Communities in its most recent evaluation. Bank deposits are required to be collateralized as specified under Government Code Section 53630 et. seq. The Treasurer, at his/her discretion, may waive the collateralization requirements for any portion that is covered by federal deposit insurance.

The City shall have a signed agreement with any depository accepting City funds per Government Code Section 53649. The maturity of TCDs may not exceed 1 year in maturity.

A maximum of 20 percent of the portfolio may be invested in TCDs.

9. Placement Service Time Certificates of Deposit. Certificates of deposit placed through a deposit placement service shall meet the requirements under Government Code Section 53601.8. The full amount of the principal and the interest that may be accrued during the maximum term of each certificate of deposit shall at all times be insured by federal deposit insurance. The maximum term for time certificates of deposit shall be five years. The combined amount invested in time certificates of deposit and negotiable certificates of deposit shall not exceed 30 percent of the portfolio.

10. State of California Local Agency Investment Fund (LAIF). LAIF is a voluntary program offering local agencies the opportunity to participate in a multi-billion dollar portfolio. LAIF is part of the State of California’ Pooled Money Investment Account (PMIA). Oversight of the PMIA is provided by a board whose members include the State Treasurer, Director of Finance, and the State controller. All securities are purchased under the authority of the California Government Code. There is no limitation as to the percentage of the portfolio that may be invested in this category.

11. Humboldt County Investment Pool. The City may invest in the Humboldt County Investment Pool operated by the Humboldt County Treasurer. A maximum of 50 percent of the portfolio may be invested in this category.

Whenever the City has any funds invested in County pool, the Treasurer shall maintain on file a copy of the pool’s current investment policy and its requirements for participation, including limitations on deposits or withdrawals. In addition, the Treasurer should review the pool’s summary portfolio holdings on a quarterly basis.

12. Local Government Investment Pools. Shares of beneficial interest issued by a joint powers authority organized pursuant to Government Code Section 6509.7. To be eligible for purchase, the pool must meet the requirements of California Government Code Section 53601(p), the pool must seek to maintain a stable Net Asset Value (“NAV”), and the pool must rated at least AAAm, or its equivalent, by a NRSRO. A maximum of 50 percent of the portfolio may be invested in this category.

Whenever the City has any funds invested in a LGIP, the Treasurer shall maintain on file a copy of the pool’s current information statement. In addition, the Treasurer should review the pool’s summary portfolio holdings on a quarterly basis.

13. Money Market Funds. Shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission that invests solely in U.S. Treasuries and Federal Agency obligations and repurchase agreements relating to such obligations.

The company shall have met either of the following criteria: (A) Attained the highest ranking or the highest letter and numerical rating provided by not less than two NRSROs. (B) Retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years of experience managing money market mutual funds with assets under management in excess of five hundred million dollars ($500,000,000). A maximum of 20 percent of the portfolio may be invested in this category.

If the City has funds invested in a money market fund, a copy of the fund’s information statement shall be maintained on file. In addition, the Treasurer should review the fund’s summary holdings on a quarterly basis.

K. Authorized Investments for Bond Proceeds
Bond proceeds shall be invested in the securities permitted by the applicable bond documents. If the bond documents are silent as to the permitted investments, bond proceeds will be invested in the securities permitted by this policy. Notwithstanding the other provisions of this policy, the percentage or dollar portfolio limitations listed in elsewhere in this policy do not apply to bond proceeds. In addition to the securities listed in Section J above, bond proceeds may be invested in a structured investment product if approved by the Treasurer.

L. Prohibited Investment Practices and Instruments
Any investment in a security not specifically listed in Section J, but otherwise permitted by the Government Code, is prohibited without the prior approval of the City Council. In addition, Government Code Section 53601.6 specifically prohibits investments in inverse floaters, range notes, or interest-only strips that are derived from a pool of mortgages.

M. Maximum Maturities
It is the objective of this policy to provide a system which will accurately monitor and forecast revenues and expenditures so that the City can invest funds to the fullest extent possible. Funds of the City will be invested in accordance with sound treasury management principles.

The maximum maturity of individual investments shall not exceed the limits set forth in Section J.

Where no maturity limit is stated, no investment shall exceed a maturity of five years from the date of purchase unless the City Council has granted express authority to make that investment either specifically or as a part of an investment program approved by the City Council no less than three months prior to the investment. With respect to maximum maturities, this policy authorizes investing bond reserve funds beyond five years if prudent in the opinion of the Treasurer.

N. Reporting
The Finance Director shall submit a quarterly investment report to the City Council. This report will include the following elements:
 Type of investment

 Name of issuer
 Date of maturity
 Amount of deposit or cost of security
 Current market value of securities with maturity in excess of twelve months  Coupon rate, if applicable
 Yield to maturity at cost
 A list of monthly investment transactions
 A statement that the portfolio complies with the investment policy, or the manner in which the portfolio is not in compliance
 A statement denoting the ability of the City to meet its liquidity requirements for the next six months, or provide an explanation as to why sufficient money shall, or may not be, available
O. Policy Adoption
This policy can be revised whenever necessary and will be reviewed by the City Council annually at a public meeting. Any change in the policy shall be reviewed and approved by the City Council at a public meeting.

CITY OF FORTUNA
Treasurer's Report
As of June 30, 2024
% of Effective
INSTITUTION COST VALUE MARKET VALUE Total Yield
Local Agency Investment Fund (LAIF) $ 23,537,856 $ 23,451,144 60.75% 4.55% Treasury Obligation Sweep - US Bank 5,828,270 5,828,270 15.10% 4.90% Edward Jones - US Bank Trust 9,106,534 8,992,487 23.29% 3.68% Total Investments $ 38,472,660 $ 38,271,901
US Bank, General Checking $ 169,813 $ 169,813 0.44%
US Bank, Payroll Checking 160,233 160,233 0.42%
Petty Cash/Cashier's Change 1,595 1,595 0.00%
Total Cash with Banks* $ 331,641 $ 331,641 0.86%
TOTAL INVESTMENT & CASH EQUIVALENTS $ 38,804,301 $ 38,603,542 100.00% Respectfully submitted,
Aaron Felmlee
Treasurer
City of Fortuna
The LAIF, Treasury Obligation Sweep/US Bank, and Edward Jones/US Bank investment statements detailing all investment transactions and balances are on file in the Finance Department and available upon request. *Cash with Bank is shown based upon reconciled book balance.

This report accurately reflects all cash and investments and is in conformity with California Government Code Section 53646 and City of Fortuna's investment policy. The investment program shown herein is sufficient to meet City of Fortuna's expenditure requirement over the next six months.

Consent Item 4m

STAFF REPORT
City Council Consent Item
DATE: September 16, 2024
TO: Honorable Mayor and Council Members
FROM: Amy Nilsen, Interim City Manager
SUBJECT: Approval of the July 1, 2024 to June 30, 2025 Memorandum of Understanding (MOU) Concerning Working Conditions, Wages and Benefits with the Fortuna Police Employee Association (FPEA)
STAFF RECOMMENDATION:

Staff is recommending the Council approve an MOU with the FPEA for the term, July 1, 2024 to June 30, 2025.

EXECUTIVE SUMMARY:

On August 23 staff brought to the City Council an FPEA MOU for the period July 1, 2024 to June 30, 2025, and the City Council subsequently approved this MOU. Since that time it has become apparent that an item previously negotiated under different leadership was lost in translation, and therefore the August 23 MOU has not been executed. The MOU from August 23 only allowed future lateral hires to receive vacation and longevity service credit at Fortuna’s accumulation rates for previous service with a POST agency. However, this should have also been applied to currently employed lateral hires. The MOU before the City Council includes this change and will impact approximately three staff in the FPEA. Therefore, staff is presenting the updated MOU between the City and the FPEA for City Council approval.

Other minor language changes are also included in the MOU such as amending Section 11. Cross Training Incentive Pay. To qualify for the incentive, the Dispatch Supervisor shall certify each employee has met the minimum requirements to perform their required duties and will accumulate a minimum annual dispatch coverage of 40 hours or more on an annual basis.

The attached MOU incorporates the changes agreed upon between the City and the FPEA during recent negotiations. Below is a summary of the changes.  3% Cost of Living Adjustment (COLA)
 Increase Night Differential to $0.75 per hour
 5% Longevity threshold lowered to 5 years from 10 years  Added two floating holidays for Admissions Day and Indigenous Peoples Day (total of

16.0 hours). Floating holidays will need to be used within one year of receiving the floating holiday.
 Current (3 police officers and 1 dispatcher) and future lateral hires given vacation and longevity credit for time at POST agency.
 3% Incentive for Administrative Assistant III, Records Clerk and Community Services Officer to cross train as relief dispatch.
 Retention stipend for Sworn Officers of $7,500
Consent Item 4m

 Retention stipend for Dispatchers of $4,000
 Retention stipend for non-sworn positions (Administrative Assistant III, Records Clerk and Community Services Officer, Police Officer Trainee) of $1,000 Due to the length of time it has taken to complete FPEA negotiations, it should be noted that FPEA negotiations will open in November, 2024 for July 1, 2025 and beyond.

FISCAL IMPACT
All fiscal impacts associated with the terms of the MOU’s have been reviewed by Council during the negotiations process. The additional item discussed in this staff report has an annual cost of approximately $19,200 and will come from the General Fund.

RECOMMENDED ACTION:

1. Receive staff report and review Council questions with staff

2. Consent Agenda vote
ATTACHMENTS:
 July 1, 2024 through June 30, 2025 Memorandum of Understanding with the FPEA
FPEA MOU FY 2024-25

Memorandum of Understanding
Between The City of Fortuna
and the
Fortuna Police Employees Association
Juley 1, 2024 through June 30, 2025
SECTION I: PREAMBLE ......................................................................................................................................4 SECTION II: RECOGNITION .................................................................................................................................4 SECTION III: SOLE AGREEMENT ...........................................................................................................................4 SECTION IV: CITY RIGHTS................................................................................................................................5 SECTION V: MINIMUM AGE ...............................................................................................................................6 SECTION VI: ASSOCIATION RIGHTS .................................................................................................................6

1. BULLETIN BOARDS................................................................................................................................................6

2. DUES DEDUCTION ................................................................................................................................................6 SECTION VII: CONTRACT GRIEVANCE PROCEDURE...........................................................................................7

1. GRIEVANCE PROCEDURE ........................................................................................................................................7 SECTION VIII: WAGES .......................................................................................................................................9

1. WAGE ADJUSTMENTS ...........................................................................................................................................9

2. BI-WEEKLY PAYROLL.............................................................................................................................................9

3. LONGEVITY PAY ...................................................................................................................................................9

4. NIGHT SHIFT DIFFERENTIAL ....................................................................................................................................9 SECTION IX: INSURANCE ................................................................................................................................... 10

1. HEALTH & WELFARE...........................................................................................................................................10

2. OPTING OUT OF MEDICAL COVERAGE ....................................................................................................................11

3. STATE DISABILITY PROGRAM AND PORAC LONG TERM DISABILITY PROGRAM...............................................................11 SECTION X: HOLIDAY BENEFITS AND PAID LEAVES ........................................................................................... 12

1. VACATION ........................................................................................................................................................12

2. ACCRUED VACATION/SICK LEAVE RECORDS.............................................................................................................12

3. ANNUAL VACATION BUYBACK PROGRAM................................................................................................................12

4. HOLIDAYS .........................................................................................................................................................13

5. SICK LEAVE .......................................................................................................................................................13

6. FAMILY SICK/BEREAVEMENT LEAVE .......................................................................................................................14

7. LATERAL HIRES ..................................................................................................................................................14 SECTION XI: HOURS OF WORK AND OVERTIME................................................................................................. 15

1. WORK PERIOD FOR SWORN PERSONNEL .................................................................................................................15

2. WORK PERIOD FOR MISCELLANEOUS PERSONNEL.....................................................................................................16 FPEA MOU FY 2024-25

3. FLSA 7(B) WORK PERIOD OVERTIME EXEMPTION....................................................................................................16

4. SCHEDULING .....................................................................................................................................................16

5. SENIORITY.........................................................................................................................................................18

6. OVERTIME DEFINITION........................................................................................................................................18

7. RATE OF OVERTIME............................................................................................................................................18

8. OVERTIME FOR COURT / MEETINGS / CALL BACK .....................................................................................................18

9. SHIFT TRADING..................................................................................................................................................19

10. ACCUMULATION OF COMPENSATORY TIME OFF (CTO).............................................................................................19 SECTION XII: OTHER PAY ............................................................................................................................... 20

1. UNIFORMS........................................................................................................................................................20

2. SAFETY EQUIPMENT............................................................................................................................................21

3. FIELD TRAINING OFFICERS....................................................................................................................................21

4. SERGEANT ASSIGNED TO SUPERVISE DISPATCH ........................................................................................................21

5. K-9 OFFICERS....................................................................................................................................................21

6. PROBLEM ORIENTED POLICING UNIT (POP) & DETECTIVE .........................................................................................21

7. DRUG TASK FORCE OFFICER .................................................................................................................................21

8. SCHOOL RESOURCES OFFICER ...............................................................................................................................22

9. OUT OF CLASSIFICATION DIFFERENTIAL PAY ............................................................................................................22

10. COMMUNICATIONS TRAINING DISPATCHER PAY .......................................................................................................22

11. CROSS TRAINING INCENTIVE PAY...........................................................................................................................22

12. ACHIEVEMENT INCENTIVES...................................................................................................................................22

13. RESIDENCY INCENTIVE .........................................................................................................................................23

14. BILINGUAL INCENTIVE .........................................................................................................................................23

15. EMPLOYEE USE OF PARK & RECREATION PROGRAMS ................................................................................................23

16. EDUCATION AND TRAINING REIMBURSEMENT..........................................................................................................23

17. PER DIEM AND REIMBURSEMENTS FOR TRAVEL........................................................................................................24

18. RETIREMENT SYSTEM ..........................................................................................................................................24 SECTION XIII: MISCELLANEOUS....................................................................................................................... 25

1. PERSONNEL EVALUATIONS ...................................................................................................................................25

2. CITIZEN COMPLAINTS ..........................................................................................................................................26

3. USE OF RESERVE OFFICERS...................................................................................................................................26

4. PERSONNEL RULES .............................................................................................................................................26

5. FAIR LABOR STANDARDS ACT ...............................................................................................................................26

6. LAYOFFS ...........................................................................................................................................................26

7. MAINTENANCE OF OPERATIONS............................................................................................................................27

8. NO STRIKE AND LOCKOUT ....................................................................................................................................27

9. WAIVER CLAUSE ................................................................................................................................................27

10. FULL UNDERSTANDING AND MODIFICATION............................................................................................................27

11. TERM OF AGREEMENT.........................................................................................................................................27

12. NOTIFICATION PROCEDURE ..................................................................................................................................28

13. SAVINGS CLAUSE................................................................................................................................................28 FPEA MOU FY 2024-25

FPEA MOU FY 2024-25

Section I: PREAMBLE
This AGREEMENT, hereinafter referred to as the Agreement, entered into by and between the CITY OF FORTUNA , hereinafter referred to as the CITY, and FORTUNA POLICE EMPLOYEES ASSOCIATION, hereinafter referred to as the ASSOCIATION, has as its purpose the promotion of harmonious labor relations between the CITY and the ASSOCIATION, establishment of an equitable and peaceful procedure for the resolution of differences and the establishment of rates of pay, hours of work, and other conditions of employment.

Section II: RECOGNITION
The City hereby recognizes the ASSOCIATION as the exclusive bargaining representative for those employees in the Police Employees representation unit consisting of the classes below, and agrees to meet and confer and otherwise deal exclusively with the Association on all matters related to the scope of representation pertaining to said employees as authorized by law.

The City recognizes as represented by the Association, the following classes of full-time employees:

1. Police Dispatcher II

2. Community Service Officer II

3. Police Officer

4. Police Sergeant

5. Administrative Assistant III

6. Records Clerk

7. Police Officer Trainee (Non-Sworn)
Section III: SOLE AGREEMENT
A. This Agreement signed by the parties hereto, and approved by the City Council, supersedes all other Agreements between the parties on the items contained herein.

B. Neither party shall be obligated to meet and confer during the term of this Agreement on any matter contained within this Agreement. However, if during this term, the parties hereto should mutually agree to modify, amend, or alter the provisions of the Agreement in any respect, any such change shall be effective only if and when reduced to writing and executed by the City Manager for the City and the Association, and when approved by the City Council. Any such changes validly made shall become a part of this Agreement and subject to its terms.

FPEA MOU FY 2024-25

C. The waiver of any breach or condition of this Agreement by either party shall not constitute a precedent in the future enforcement of all terms and conditions herein.

Section IV: CITY RIGHTS
It is agreed that during the term hereof, the City shall not be required to meet and confer on matters, which are solely a function of management.

Except as otherwise specifically provided in this Agreement, the City has and retains the sole and exclusive rights and functions of management including, but not limited to, the following:

A. To determine the nature and extent of service to be performed, as well as the right to determine and implement its public function and responsibility.

B. To manage all facilities and operations of the City, including the methods, means, and personnel by which the City operations are to be conducted.

C. The City shall retain, whether exercised or not, solely and exclusively, all express and inherent rights and authority pursuant to law with respect to determining the level of, and the manner in which, the City's activities are conducted, managed, and administered, and the Association recognizes the exclusive right of the City to establish and maintain departmental rules and procedures for the administration of its departments.

D. The City has the exclusive right and authority to schedule work and/or overtime work as required in the manner most advantageous to the City.

E.To establish, modify, or change work schedules or standards.

F.To direct the working forces, including the right to hire, assign, promote, demote, or transfer any employee.

G. To determine the location of all facilities.

H. To determine the layout and the machinery, equipment, or materials to be used.

I. To determine processes, techniques, methods, and means of all operations, including changes or adjustments of any machinery or equipment.

J. To determine the size and composition of the working force.

K. To determine policy and procedures affecting the selection or training of employees.

L.To establish, assess, and implement employee performance standards including, but not limited to, quality and quantity standards; the assessment of employee performances; and the procedures of said assessment.

M. To control and determine the use and location of City's property, material, machinery, or equipment.

FPEA MOU FY 2024-25

N. To schedule the operation of and to determine the number and duration of shifts.

O. To determine safety, health, and property protection measures.

P.To transfer work from one job to another or from one unit to another.

Q. To introduce new, improved, or different methods of operations or to change existing methods.

R. To lay off employees from duty for reasons of economy or because the need for a position no longer exists.

S.To reprimand, suspend, discharge, or otherwise discipline employees.

T. To establish, modify, determine, or eliminate job classifications.

U. To disseminate, modify, and enforce work and safety rules and regulations that do not contradict a specific provision of this Agreement.

V. To take such other and further action as may be necessary to organize and operate the City in the most efficient and economical manner and in the best interest of the public it serves.

W. To contract or subcontract construction, services, maintenance, distribution, or any other work with outside public or private entities.

Section V: MINIMUM AGE
The minimum age for a Police Officer shall be 21 years of age at time of hire. The minimum age for a Community Services Officer, Dispatcher and Records Clerk shall be 18 years of age at time of hire.

Section VI: ASSOCIATION RIGHTS

1. Bulletin Boards
Authorized representatives of the Association shall be allowed to post Association notices on bulletin boards maintained on City premises, for a period of up to two (2) weeks. The Association shall not post notices that contain profane, obscene, or offensive content, as determined by the City.

2. Dues Deduction
Upon formal acknowledgement by the City of a Recognized Employee Organization as defined in Resolution 2007-04, A Resolution of the City Council of the City of Fortuna Establishing Policies Governing Employer-Employee Relations, such Recognized Employee Organization may be provided payroll deductions of membership dues upon written authorization of the FPEA MOU FY 2024-25

individual employee on a form provided and maintained by the Association... The City shall make any such authorized employee deductions based on certification from the Association and provide reports of these transactions to the Association. The Association hereby agrees to indemnify, defend and hold harmless the City for any loss or damages, claims or causes of action arising from Association dues deductions pursuant to this agreement. It is also agreed that neither any employee nor the Association shall have any claim for error against the City for any deductions made or not made, as the case may be. In the event that any provision of the section is declared by a court of competent jurisdiction to be illegal or unenforceable, the parties agree that the City will cease abiding by such provision.

Section VII: CONTRACT GRIEVANCE PROCEDURE

1. Grievance Procedure
A. A grievance shall be considered as any matter for which appeal is not provided, or is prohibited, in the City of Fortuna Personnel Rules and Regulations, the Fortuna Municipal Code, or in this MOU concerning:

1. A claimed violation or non-compliance with the provisions of this MOU.

2. A dispute about the interpretation or application of any City ordinance, rule or regulation governing personnel practices or working conditions.

3. A dispute about the practical consequences of a City decision on hours and other terms and conditions of employment.

B. The following matters are specifically excluded from the grievance procedure:

1. All disciplinary actions (Refer to Rule XV Disciplinary Rules and Processes)

2. The content of performance evaluations

3. Layoff

4. Transfer

5. Denial of reinstatement

6. Denial of a pay increase. Requests for changes in wages, hours, or working conditions, including any impasse or dispute in the meet and confer process or matter within the scope of representation

7. Challenges to a reclassification, examination or appointment to position

8. Management of the City generally, or issues of City or Department policy FPEA MOU FY 2024-25

9. Determination of the nature, necessity or organization of any service or activity conducted by the City, including the decisions to expand or reduce services or the workforce, and/or to impose layoffs

10. Methods of financing

11. Determination of and/or change in facilities, equipment, methods, technology, means or size of the work force

12. Determination of or change in the location, number of locations, relocations and types of operations, processes or materials to be used in carrying out City functions

13. Determination of work assignments and schedules

14. Determination of productivity or performance programs and standards

15. Determination of standards, policies, and procedures for selection, training, and promotion of employees

16. Establishment, implementation, and modification of Department organizations, supervisory assignments, chains of command, and reporting responsibilities C. The following are the steps to be taken by any employee who has a grievance. It should be noted that any employee who has a problem or a complaint should try to resolve the problem at the lowest level of management. This should be done through discussion with the employee's immediate supervisor.

Step 1
(a) The employee shall explain the situation to the immediate supervisor who shall either alone or together with his or her supervisors reach a decision and communicate it to the employee in writing within ten (10) working days after receipt of the grievance.

Such discussion shall be initiated within ten (10) working days of the incident complained of, or within ten (10) working days from the date the employee should have reasonably become aware of the incident, or the grievance is deemed to have been waived.

Step 2
(a) If the grievance is not settled at the first step, or if the grievance directly concerns the employee’s immediate supervisor, the employee may submit to the Chief of Police the grievance in writing within ten (10) working days of the written response, or if no written response is provided, within ten (10) working days after the date on which the written response would otherwise be required.
(b) The Chief of Police shall notify the employee in writing of his or her decision within ten (10) working days after receipt of the notice or grievance.

FPEA MOU FY 2024-25

Step 3
(a) If the grievance is not settled at the second step, the employee may within ten (10) working days of the written response submit the grievance in writing to the City Manager, or if no written response is provided, within ten (10) working days after the date on which the written response would otherwise be required.. (b) The City Manager shall notify the employee, the Chief of Police, and the employee's immediate supervisor in writing of his/her decision within ten (10) working days after receipt of notice of grievance. The City Manager’s decision is final and binding.

D. Failure of the employee to follow the procedure or time frames provided in the Grievance Procedure shall constitute grounds for dismissing the grievance.

Section VIII: WAGES

1. Wage Adjustments
During the term of this one-year agreement, for all sworn Association employees currently employed by the City and scheduled for active patrol shifts as of July 1, 2024, the City offers a one-time retention stipend of $7,500 to be paid in one lump sum. For all Assocation dispatchers, the City offers a one-time retention stipend of $4,000 to paid in one lump sum.

For all non-sworn Association members the City offers a one-time $1,000 retention incentive to be paid in one lump sum. In addition, all FPEA employees will receive a 3% increase to base pay as a Cost of Living Adjustment (COLA) Effective July 1, 2024.

2. Bi-Weekly Payroll
City employees shall be paid on a bi-weekly basis on Fridays.

3. Longevity Pay
Upon completion of five (5) years of continuous employment with the City of Fortuna or satisfactorily fullfilling criteria outlined in Section 7. Lateral Hires, eligible employees shall receive an additional five percent (5%) of base wage as longevity pay. Longevity pay will not be paid retroactively for work performed prior to July 1, 2024 for employees who have worked more than five years, but will be effective and paid as of July 1, 2024.

4. Night Shift Differential
For any employee who works a minimum of 4 scheduled hours between the hours of 7:00 pm and 7:00 am, excluding call outs, shall be paid an additional seventy-five (.75) cents per hour, above regular hourly rate. If the employee worked any continuous hours prior to 7:00 pm or after 7:00 am and those hours are continuous to at least four (4) hours worked after 7:00 pm or before 7:00 am, the employee shall be paid the additional seventy-five cents (.75) per hour for all hours worked.

FPEA MOU FY 2024-25

Section IX: INSURANCE

1. Health & Welfare
The City agrees to provide medical, dental, vision and life insurance for employees in the Police Employees representation unit.

A. For the term July 1, 2024 through June 30, 2025, for all employees in the Police Employees representation unit, the employee contribution towards medical, dental, vision, life insurance, and employee assistance program shall be as follows:
2024-2025 MONTHLY COSTS WITH $250 DEDUCTIBLE
Employee Employee +1 Employee +2
(or more)
Medical- Anthem/Blue Cross $1,075.00 $2,252.00 $3,215.00 Vision-VSP 18.20 18.20 18.20
Dental-Ameritas 56.84 96.20 143.20
Life (10,000) 1.65 1.65 1.65
Employee Assistance Program 2.84 2.84 2.84
TOTAL INSURANCE COSTS $1,154.53 $2,370.89 $3,380.89
Amount paid by City $993.29 $2,033.09 $2,898.65
Amount paid by Employees $161.24 $337.80 $482.24
B. Medical Premiums will be split between the City at 85% and the employee at 15%.

C. The City will provide a vision plan and a dental plan, through the Redwood Empire Municipal Insurance Fund (REMIF) for all represented employees. Vision and dental coverage are optional; however, if an employee declines the coverage the amount paid by the employee will stay the same.

D. Life insurance is provided for full-time City employees under REMIF. The City contributes the premium for ten thousand dollars ($10,000) term life insurance per employee.

E. Cal Ore Life Flight benefits will be provided for FY 2024-25 for all full time benefitted employees and their household. Employees that opt-out of medical coverage will also be provided Cal Ore Life Flight benefits at no additional cost.

F. The City offers an employee assistance program that offers 24/7 counseling, nursing, legal, and financial assistance for employees. The City pays this benefit in full for all full time employees.

G. The City will provide access to Aflac supplemental insurance options to all City employees. Premiums for supplemental insurance are to be paid by the employee and may be set up on a “pre-tax” payment schedule.

FPEA MOU FY 2024-25

2. Opting Out of Medical Coverage
A. Under the following circumstances, an employee may decline medical coverage, and receive a stipend for opting out of coverage provided the following conditions are met:

1. The medical insurance plan must allow a full time employee to decline coverage, and the employee can meet all requirements for opting out of coverage.

2. The employee must provide written proof of other coverage.

3. All local, federal and state laws must be observed, as well as conditions of any contract into which the City has entered, or will enter; particularly the Section 125 plan the City has in place.

B. This MOU provides for employees to opt out of the medical insurance coverage and receive $500.00 per month. In order to exercise this option, an employee must provide evidence of other insurance coverage provided by a member of his/her immediate family.

If an employee does opt out, he/she will not be eligible to come back into the City plan until the next open enrollment period, or in the case of a qualifying event as stated in the medical insurance contract.

C. If an employee chooses to “opt out” of the medical coverage, the employee will still have the option to be covered for Vision and Dental only. The cost to the employee would be the minimum monthly contribution rate of $50 single/$75 Employee +1/$100 Employee +2, respectively for both, as a package. The employee share for the Vision/Dental package will be deducted from the employee’s bi-weekly paycheck twice a month split in equal amounts if the employee chooses this option.

3. State Disability Program and PORAC Long Term Disability Program All employees covered by this MOU are required to enroll for State Disability Insurance (S.D.I.) benefits. S.D.I. benefits shall be integrated with sick leave benefits. S.D.I. premiums are to be paid by the employee.

All employees covered by this MOU may choose to participate in the PORAC Long Term Disability Program. Premiums are to be paid by the employee. PORAC benefits shall be integrated with sick leave.

SDI benefit as determined by the State will be applied first. Long Term Disability benefits, if applicable, will be applied second. Accrued sick leave, vacation, and approved personal leave will then be applied in a proportionate amount which, when added to SDI, will provide compensation equal to the employee’s regular wage or wage. Under no circumstances will an employee be permitted to aggregate SDI, PORAC or other benefits in an amount exceeding the employee’s regular wage or wage.

FPEA MOU FY 2024-25

Section X: HOLIDAY BENEFITS AND PAID LEAVES

1. Vacation
The vacation schedule for all employees represented by the Association shall be as follows:

Full Years of Service
Completed by Employee
Vaction Earned
1 through 5 years 80 Hours annually
6 through 10 years 120 Hour annually
11 years and Over 160 Hours annually
Vacation leave may be taken as it accrues, after one year of employment. The date of vacation leave may be selected by the employee on a seniority basis, and must be approved by the Chief of Police. Each employee in the FPEA shall be granted at least ten (10) days of vacation per calendar year if the employee has vacation time accrued.

An employee who becomes ill or has a family medical emergency during his or her scheduled vacation may elect to use sick leave or family sick leave in lieu of vacation time, provided the Chief of Police is notified at the beginning of the illness, injury or emergency and at the end of the illness, injury or emergency and, provided further, the employee, upon return from vacation, furnishes the Chief of Police with a certificate from a medical doctor stating the nature and extent of the employee's illness or injury or family members emergency during his or her vacation.

2. Accrued Vacation/Sick Leave Records
The City will provide each employee on a bi-weekly basis a record of accrued vacation and sick leave which the employee has earned. Vacation may be accumulated up to an amount equal to an employee's allowable vacation credits for two (2) years. Once an employee has reached the maximum accumulation limit for vacation leave, the employee will cease accruing additional vacation benefits until the employee has used a portion of his or her accrued vacation and reduces his or her balance below the maximum accumulation limit. Thereafter, vacation benefits will again begin to accrue, on a prospective basis only, until the employee again reaches the maximum accumulation limit.

3. Annual Vacation Buyback Program
On an annual basis, the City agrees to allow those employees covered by this MOU to sell up to 90% of vacation hours accrued in one fiscal year. The minimum leave time that may be subject to the buyback is eight (8) hours. Vacation time may be sold back two times each fiscal year up to a maximum of 90% of what the employee accrues in a fiscal year. In order to participate in this program, the employee must return a form approved by management that is dated and signed.

Payment will be made at the regular pay rate as of the date the form is submitted to the Finance Department. Vacation time paid pursuant to this provision shall be subtracted from the FPEA MOU FY 2024-25

employee’s accumulated vacation time balance. Upon separation, all unused accrued vacation leave shall be paid to the employee at his or her rate of pay.

4. Holidays
A. The City agrees to pay all full-time regular employees in the Police Employees representation unit for twelve (12) holidays per year, in lieu of a day off. Recognized holidays are: New Year's Day, Martin Luther King Jr. Day, the day observed as President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, the day after Thanksgiving Day, Christmas Day and any other day proclaimed by the Fortuna City Council as a public holiday, day of mourning or day of thanksgiving. Employees shall receive eight (8) hours of pay for a holiday.

B. In addion to the 12 paid holidays referenced above,.the City agrees to provide two (2) floating holidays, Admissions Day and Indigenous People’s Day, for those employees covered by this MOU. Floating holidays will be accrued at the time the actual holidays occur and must be used within a calendar year.

C. All holidays will be paid at a rate of eight (8) hours of straight time in the pay period in which the holiday occurs or, at the employee's option, the holiday may be accrued as eight (8) hours of compensatory time off in lieu of pay. Such compensatory time off may be accrued up to one hundred sixty (160) hours to be taken at a later time as requested by the employee and approved by the Chief of Police as provided in Paragraph 29 of this MOU. rate of pay
D. Employees may choose to receive all twelve days of holiday pay at one time on the first payday in December of each year for the holidays accrued during the preceding holiday year. The holiday year in this option starts with Christmas day and ends with the day after Thanksgiving. Once an employee elects to participate in this option, he/she must stay in the program for the entire holiday year. The payroll department must be notified in writing each year by December 25 if an employee wishes to participate in this option.

5. Sick Leave
Sick leave is a benefit that should be used only when it is necessary. The accrual rate for sick leave is 8 hours for each calendar month of service.

A. Sick leave shall not be considered a privilege, which an employee may use at his/her discretion, but shall be allowed only in case of necessity and actual sickness or disability.

Sick leave may be used, with prior department head approval, for dental, eye, and doctor appointments.

B. Employees who have accumulated four hundred eighty (480) or more hours of sick leave may on an annual basis convert any sick leave accumulated over four hundred eighty (480) hours to a payment at twenty-five percent (25%) of the value of said sick leave time over four hundred eighty (480) hours.

FPEA MOU FY 2024-25

C. In order to receive compensation while absent on sick leave, the employee shall notify his or her immediate supervisor prior to, or within thirty (30) minutes after the time set for beginning his or her daily duties, or as may be otherwise specified by the employee's department head. Failure to do so without good reason shall result in that day of absence being treated as leave of absence without pay and may result in disciplinary action.

6. Family Sick/Bereavement leave
A. An employee may be granted up to forty eight (48) hours per fiscal year for family sick leave with pay, per California Labor Code Section 233. Family sick leave is applicable when the employee's presence is necessary to provide or arrange proper care for the employee’s ill child or an ill member of the employee's immediate family or immediate household. For family sick leave purposes, immediate family member shall include spouse, legally registered domestic partner, parents, children and other close relatives, with the approval of the Department Head. Misuse of family sick leave privileges is grounds for disciplinary action.

Family sick must be taken in not less than quarter hour increments.

B. An employee in the FPEA may be granted up to forty (40) hours bereavement leave with pay for each covered death. Bereavement leave is applicable when death occurs in the employee's immediate family. Such family shall include spouse, leagally registered domestic partner, parents, children, stepchildren, children of a legally registered domestic partner, grandparent, grandchild, brother, sister, mother/father-in-law, parent of a legally registered domestic partner, son or daughter-in-law, brother or sister-in-law, legal guardian, or custodial child, or other person as approved by the Personnel Officer. Misuse of bereavement leave privileges is grounds for disciplinary action. The City Manager shall approve bereavement leave.

C. For purposes of this section, legally registered domestic partner means an individual as defined in Family Code section 297 et seq.

7. Lateral Hires
This section outlines the terms under which currently working and future lateral hires will be granted credit for vacation and longevity based on their previous service with a POST (Peace Officer Standards and Training) agency and commiserate POST profile.  Lateral Hire: An individual who is hired by The City of Fortuna after serving in a similar role with another POST-certified agency.
 Vacation Credit: The amount of paid time off granted to an employee based on their previous service time.
 Longevity Credit: Recognition of an employee's length of service at previous POST agencies for the purpose of salary progression and other benefits.

Currently working and future lateral hires shall receive vacation credit per the City’s vacation FPEA MOU FY 2024-25

schedule below.

Full Years of Service
Completed by Employee
Vaction Earned
1 through 5 years 80 Hours annually
6 through 10 years 120 Hour annually
11 years and Over 160 Hours annually
Lateral hires shall receive longevity credit commensurate with the total number of years in service with the lateral agency. Upon completion of five (5) years of employment with a POST lateral agency, eligible employees as certified by their POST profile shall receive five percent (5%) of base wage as longevity pay. Longevity pay may not be stacked to provide payment of greater than 5% of base wage. Future lateral hires will receive vacation, and longevity service credits when a POST profile is provided and approved by Human Resources in advance of the start date.

Section XI: HOURS OF WORK AND OVERTIME

1. Work Period for Sworn Personnel
The City and the Association agree to an FLSA (7k) 14 day work period. For the term of this MOU, all employees represented by the FPEA, the normal work period shall consist of eighty (80) hours worked within fourteen (14) consecutive days beginning at 12:00 a.m. Sunday and ending 11:59 p.m. on the second successive Saturday. The "work period" and "pay period" shall coincide. For a shift that begins on one day and ends on the following day, the “work day” shall be the day the shift began.

In this work period, the normal work schedule shall consist of one or more of the following, as determined by the Chief of Police and the City Manager:
4-10 Plan – Four (4) consecutive days of ten (10) hour shifts followed by three consecutive days off.
3-12 Plan – Seven (7) workdays in a fourteen (14) day pay period, consisting of six (6) twelve (12) hour shifts and one (1) eight (8) hour shift. One (1) week shall consist of (4) successive workdays.

For employees assigned to the School Resource Officer Position:
5-8 Plan – Five (5) workdays of eight (8) hour shifts in a workweek. One (1) week shall consist of five (5) consecutive workdays.

Scheduling adjustments may be made to an employee's days off schedule to accommodate his/her attendance at an external training session. The total number of days off in the month will not be reduced and the employee shall not work more than seven (7) consecutive days without a day off when the employee’s shift is adjusted for an external training session.

Scheduling adjustments may also be made to accommodate extended investigations, court FPEA MOU FY 2024-25

assignments or major incidents, more than one (1) workweek in length.

2. Work Period for Miscellaneous Personnel
For purposes of the Fair Labor Standards Act (FLSA) the work period for miscellaneous employees shall be seven consecutive (7) days and shall consist of no more than forty (40) hours in said work period at non-overtime rate of pay. The normal work period shall begin at 12:00 a.m. Sunday and ending 11:59 p.m. on the successive Saturday, or as otherwise designated for employees on a flexible or modified schedule. For a shift that begins on one day and ends on the following day, the “work day” shall be the day the shift began.

3. FLSA 7(b) Work Period Overtime Exemption
In furtherance of modifying the standard workday and workweek to provide for the outlined options, the Fortuna Police Employees Association petitioned and received certification under Section 7(b) of the Fair Labor Standards Act of 1938.

As such, the City and Fortuna Police Employees Association (representing all Police Dispatchers) wish to modify shifts of the Police Dispatchers. Beginning April 1, 2002 shifts for Dispatchers will include the standard shift, the 4-10 shift or 12 hour shift as previously outlined and as scheduled by the Police Chief.

The following work-period options for miscellaneous employees were added in 2002 under the provisions of the Fair Labor Standards Act of 1938, section 7(b):

The Fortuna Police Employees Association, representing Police Dispatchers, desire to amend the work day and work week for miscellaneous employees to include other options from the existing standard work day of 8 hours and a standard hour work week of 40 hours to also include, with the concurrence of the City the following two options:
a.) 4-10 shift; four days per week, 10 hours days, and
b.) 12 hour shift; three 12-hour days, one week with three 12-hour days and an 8 hours day the following week.

For purposes of the FLSA the work period for miscellaneous police employees working under the 52 week 7(b) exemption, shall be fourteen (14) days and shall consist of no more than eighty (80) hours within said work period at non-overtime rate of pay.

Under this agreement, overtime is defined as time worked in excess of the scheduled workday or time worked on a scheduled day off. In all events, time worked in excess of the hours specified above for a work period under the FLSA shall be overtime.

4. Scheduling
A. One (1) Police Sergeant, one (1) Police Officer, one (1) Dispatcher assigned to a relief position shall be scheduled to work a modified one hundred and sixty (160) hours in two (2) pay periods. Sergeant, Officer and Dispatcher assigned to relief positions may be FPEA MOU FY 2024-25

scheduled to work an eight (8) hour, ten (10) hour or twelve (12) hour shift, or other modified shift hours to be determined by the scheduling supervisor with approval by the Chief of Police, and may or may not work successive days and/or enjoy successive days off, but shall not work more than eight (8) consecutive days without a day off. Sergeants and Officers will not be assigned as relief position more than once every twelve (12) months unless voluntarily or in the case of an emergency.

B. If at any time Department staffing drops below a sufficient level of non-grant funded Police Officers (including trainees) as determined by the Chief of Police and the City Manager, the City shall have the option of immediately discontinuing the 4-10 and/or the 3-12 schedules and or create a new schedule until such time as staffing rises to a sufficient level of Police Officers and/or dispatchers.

C. When an employee represented by the Association works a split shift (for example 7:00 p.m. to 3:00 a.m.), said employee will not be paid overtime if he or she has been given no less than eight (8) hours off duty before returning to another scheduled work shift. The City agrees that such scheduling will not occur twice in any three shifts to create a double, double back.

D. An employee in the field training program or community services officer or dispatch in an initial training program may be assigned to work other than a regular work week in order to allow him/her to work different shifts with different trainers as a part of his/her training program. The employee in the training program should be scheduled to work eighty (80) hours in a pay period when determined feasible by the Chief of Police. The employee in the training program shall be scheduled to work one hundred and sixty (160) hours in two (2) pay periods. The employee in the training program may be scheduled to work an eight (8) hour, ten (10) hour or twelve (12) hour shift, or other modified shift hours to be determined by the scheduling supervisor with approval by the Chief of Police and may or may not work successive days and/or enjoy successive days off, but shall not work more than eight (8) consecutive days without a day off.

E. Shift rotation will occur in the months of January, April, July, and October at the start of a work period. The applicable work period will be determined by the Chief of Police and the scheduling supervisor to be the least disruptive, ensure police coverage of services and provide uninterrupted 80-hour work periods. Shift change may require an employee to work more than five (5) consecutive days because of changes in scheduled days off.

F. Additionally during the Shift Rotation process when an employee rotates from a night shift to an immediate day shift, a day off must be initiated as the employee cannot work 24 hours straight. The employees affected by this rotation would not meet their 80 hour work period so in order to resolve this, the scheduling supervisor will determine and will make scheduling adjustments to insure the employee will work 80 hours in the work period. This can be accomplished by adjusting work hours or by providing the employee the day off and an alternative day, which will meet the Department’s needs, will be selected from the employee’s days off during the same work period. If the scheduling supervisor determines there is adequate shift coverage then the affected employee may be FPEA MOU FY 2024-25

offered the opportunity to utilize compensatory time or vacation time to fulfill the 80 hours in the work period.

5. Seniority
For purposes of scheduling seniority will be determined by time in a job class with the City, not time employed by the City.

6. Overtime Definition
The City and Association agree to the establishment of an FLSA 7(k) overtime exemption with a 14 day work period.

Overtime will be calculated as hours worked (including vacation time, sick leave, compensatory time off, holidays, and administrative leave) in excess of eighty (80) hours within a pay period of fourteen (14) consecutive days for all employees represented by the Fortuna Police Employees Association.

7. Rate Of Overtime
Unless otherwise specified overtime shall be paid at the rate of one and one-half (1-1/2) times the employee's rate of pay. This will be shown as “T-1/2”. The employee shall have the choice of taking overtime paid out in a paycheck or compensatory time off, unless specified differently in the following provisions.

For all positions represented by the Association, for the purpose of overtime calculations, the base rate will include incentive pay, longevity pay, and special assignment pay as applicable.

8. Overtime for Court / Meetings / Call Back
A. General provisions applicable to court time:

Employees required to appear at Court during off duty hours will receive a minimum of four (4) hours pay at the rate of one and one-half (1.5) times the employee's rate of pay unless the court appearance is held contiguous to the employee’s regular shift, then it will be paid as actual time worked. All meetings with the District Attorney's Office shall be considered court time.

Definition of “contiguous to the employee’s regular shift " shall be any court appearance or required training/meeting scheduled within one (1) hour of the end or beginning of the employee’s shift.

B. Employees covered by this MOU will not be allowed to come in to work on a scheduled day off or while on paid leave if it would incur overtime, unless approved by the Police Chief or his designee.

FPEA MOU FY 2024-25

C. Employees who attend the Semi-Annual Department meetings held in July and December, during off duty hours, will receive a minimum of four (4) hours pay at the rate of one and one-half (1.5) times the employee's rate of pay.

D. Management Employees (Sergeants) who must attend the monthly management meetings during off duty hours will receive a minimum of four (4) hours pay at the rate of one and one-half (1.5) times the employee's rate of pay unless the meeting is held contiguous to the employee’s regular shift, then it will be paid as actual time worked.

E. All Additional Staff Meetings, Training (including monthly K-9 training) or Range resulting in overtime will be calculated on actual hours worked at the rate of one and onehalf (1.5) times the employee's rate of pay thereafter. No Minimum.

F. Sworn Employees:

Call Back to Duty: minimum of four (4) hours pay at the rate of one and one-half (1.5) times the employee's rate of pay for safety officers called back to actual police duty (as defined as actual Law enforcement activities in the FLSA, 29 CFR 553.211(a) ). There shall be no minimum call back compensation if such time is scheduled contiguous to the employee’s regular shift, then it will be paid as actual time worked.

G. Non-Sworn Employees:

Call back to Work: minimum of four (4) hours pay at the rate of one and one-half (1.5) times the employee's rate of pay for miscellaneous employees represented by the Association. There shall be no minimum call back compensation if such time is scheduled contiguous to the employee’s regular shift, then it will be paid as actual time worked.

9. Shift Trading
Employees may trade shifts if:
a. The trading of time is done voluntarily by the employees participating in the program.
b. The shift supervisor and the Lieutenant approves the trade. c. The period during which time is traded and paid back shall not exceed thirty (30) days.
d. As allowed by FLSA and notwithstanding any other provision of this section, any overtime hours that result from an employee's requested shift trade shall not be considered “overtime” for purposes of overtime compensation.

10.Accumulation Of Compensatory Time Off (CTO)
FPEA MOU FY 2024-25

A. All overtime worked shall, at the option of the employee, be either paid out in a paycheck at one and one-half (1.5) times the employee's rate of pay or shall be accumulated as compensatory time off at the rate of one and one-half (1.5) times each overtime hour worked up to a maximum of one hundred sixty (160) hours to be taken off at a later time as designated by the employee, with the approval of the Chief of Police or his designee; B. Any employee who exceeds the CTO cap will automatically receive payment of any overage on the next regular payday. Employees who are at or above the cap at the time this agreement is adopted will be allowed to maintain all accumulated compensatory time, but will not accrue additional time until they fall below the cap.

C. An employee who has accrued compensatory time off shall be permitted by his/her supervisor to use such compensatory time within a reasonable period after making the request if the use of the compensatory time does not unduly disrupt the operations of the City as determined by the Chief of Police or his/her designee. Compensatory time off shall be taken in quarter-hour increments.

D. Per 29 C.F.R 553.21, upon separation of employment with the City, the employee shall be paid for the unused time at a rate of compensation not less than: (1) the average regular rate received by such employee during the last three (3) years of employee's employment; or (2) the final regular rate received by such employee, whichever is higher.

E. Banked CTO time may be sold back once each quarter up to a maximum of 160 hours on the next regular payday provided the request is made at least one (1) week prior to such payday.

Section XII: OTHER PAY

1. Uniforms
The City agrees to pay an annual uniform allowance to Police Employees representation unit employees as follows:

Police Officers and Sergeants $1,000 per year for term of agreement Community Service Officer II* $1,000 per year for term of agreement Police Dispatcher II $600 per year for term of agreement Records Clerk $600 per year for term of agreement
Administrative Assistant III $600 per year for term of agreement The uniform allowance shall be made in two payments, semi-annually, by January 15 and July 15 of each year. The allowance is for the purchase, repair and maintenance of required uniform items not provided by the City.

FPEA MOU FY 2024-25

The City agrees to purchase uniforms for employees at the time of hire in lieu of paying the first year’s uniform allowance.

2. Safety Equipment
The allowable amount to be loaned for equipment purchases will be $500. When available, grant funds and COPS money will be used to purchase protective armor vests for officers and sergeants. Since the City of Fortuna provides protective body armor vests for all sworn Officers, all Officers are required to wear their protective vests while working in full uniform during their regular duty patrol shift, unless specifically exempted by the Chief of Police.

3. Field Training Officers
The City agrees to pay an extra five percent (5%) wage adjustment to Field Training Officers as specifically assigned by the Chief of Police. There may be up to three (3) assigned FTOs at any given time.

4. Sergeant Assigned to Supervise Dispatch
The City agrees to pay $3,250 per year (added to base rate) to a Sergeant to supervise dispatch as specifically assigned by the Chief of Police.

5. K-9 Officers
The City will pay the K-9 Officer a $6,000 annual stipend paid out proportionately per paycheck each Fiscal Year.

Pursuant to 29 Code of Federal Regulations Section 778.419, the City and FPEA understand and agree that this additional compensation is intended to compensate canine officers for all off duty hours spent caring, grooming, feeding and otherwise maintaining their canine unit, in compliance with the FLSA and interpretive cases and rulings.

The parties acknowledge that the FLSA, which governs the entitlement to compensation for canine duties, entitles the parties to agree to a reasonable number of hours per month for the performance of off duty canine duties.

Required K-9 training outside of a regularly scheduled workday shall be paid at T-1/2 of the officer’s rate of pay. Food, paid grooming, and veterinary expenses to be reimbursed.

Assignment of this position is at the discretion of the Police Chief.

6. Problem Oriented Policing Unit (POP) & Detective
The City agrees to pay a 5% incentive (added to base wage) for officers assigned to the POP Officer and Detective positions.

7. Drug Task Force Officer
FPEA MOU FY 2024-25

The City agrees to pay a 5% incentive (added to base wage) for officers assigned to the Humboldt County Drug Task Force provided the salary for the position is funded by a Humboldt County tax measure.

8. School Resources Officer
The City agrees to pay a 5% incentive (added to base wage) for officers assigned to the School Resources Officer provided the salary for the position is funded by a Humboldt County tax measure.

9. Out of Classification Differential Pay
Upon specific written assignment by the Chief of Police or a designee, an employee may be required, subject to employee agreement, to perform the duties in a job classification for which the rate of pay is greater than the employee's rate of pay. An employee so assigned for more than five (5) consecutive days shall receive an additional five percent (5%) of his or her base wage for all hours worked in such assignment. An employee so assigned shall not suffer any loss of benefits due to such assignment. Time worked in a higher rank shall not be credited toward the completion of probationary requirements in the higher rank.

10.Communications Training Dispatcher Pay
The City agrees to pay dispatchers 5% of base pay as an incentive for hours worked while training new dispatchers when specifically assigned by the Chief of Police.

11.Cross Training Incentive Pay
The City agrees to pay the Administrative Assistant III, Records Clerk and Community Services Officer 3% of base pay as an incentive to obtain certification to dispatch to provide relief shifts when required. To qualify for the incentive, the Dispatch Supervisor shall certify each employee has met the minimum requirements to perform their required duties and will accumulate a minimum annual dispatch coverage of 40 hours or more on an annual basis.

12.Achievement Incentives
Certain members of the Association are eligible for incentives. Effective July 1, 2013, employees represented by the Association may have added to their base wage additional pay according to the following schedule:

Intermediate POST Advanced POST Supervisory POST
Police Officer $3,300/year, or $6,600/year
Sergeant $3,950/year, or $7,900/year $2,800/year
Police Dispatcher II $900/year, or $1,800/year
Employees must provide proof of successful attainment of certificates in order to qualify for incentive pay (other than retention incentive).

FPEA MOU FY 2024-25

If an Officer promotes to Sergeant, the incentives will be pro-rated to reflect the portion of the year spent in each position.

To remain eligible for said incentive pay an employee must maintain satisfactory job performance as determined by the Chief of Police. To qualify for the above incentive pay, Police Officers and Sergeants shall have incentive pay recommended by the Chief and approved by the City Manager.

13.Residency Incentive
As an incentive for employees to live within or near the city limits of the City of Fortuna, all Fortuna Police Employees representation unit employees who reside within 20 miles of the city limits of the City of Fortuna shall receive $50.00 per month as additional compensation.

14.Bilingual Incentive
City agrees to pay $100/month for employees that meet minimum standards for a second language (approved by City Manager and Police Chief) with proper certification/verification.

Any costs incurred related to obtaining the Bilingual incentive including but not limited to travel, training and test materials shall be the employees responsibility.

15.Employee Use of Park & Recreation Programs
A. The following programs are offered to City Employees free of charge:
 President's Week – 4 days
 Spring Break – 5 days
 Summer Fun/Kidde Kamp – 10 weeks
Thanksgiving Week – 3 days
Winter Break – up to 8 days
 Public Skating at the Firemen’s Pavilion in Rohner Park Youth Basketball
Basketball Camp
B. Children of employees of the City of Fortuna may attend the summer and holiday programs the Parks & Recreation Department offer free of charge. Employee’s must enroll their Children during the designated employee enrollment period, which will open to employees prior to the enrollment period for the general public. If employee’s enroll their children after the designated employee enrollment period, the employeee’s children may be subject a waitlist.

16.Education and Training Reimbursement
A. As an incentive to employee education and training, the City will reimburse employees one time for successful completion of certain coursework and exams related to their employment with the City. Reimbursements must be pre-approved by the Department FPEA MOU FY 2024-25

Head and City Manager, and reimbursement will be given following the satisfactory completion of the course and/or exam. Books and reusable materials will become the property of the City and will be made available for use by other employees.

B. In order to assist employees who may not be financially able to bear the costs while waiting for reimbursement, the City Manager may approve an employee’s written request to prepay costs associated with approved education and training. These costs will be paid only one time per class, test, or related education and training, regardless of whether the employee passes or fails. If any employee does not pass, the cost for any subsequent attempts for the same class, test or related education and training will be paid by the employee.

17. Per Diem and Reimbursements for Travel
A. Per the City’s adopted Travel Policy, prior to travel  Non-elected or appointed City employees must obtain approval from an authorized Department Head or City Manager in advance of travel for City business.
 The City’s Travel Authorization Form must be used to obtain and document approval of each trip prior to travel. The Travel Authorization form is required to approve and document estimated expenses and reimbursements associated with travel.
 The City will pay for an employee’s meals for business travel, including tax, and tips at the per diem rate established by the General Services Administration (GSA) for the area in which travel occurs.  Receipts are not required to request per diem. Reimbursement should be requested by use of a Travel Request form prior to departure but can be submitted after the fact. If submitted after the fact, the employee will have to use their own out of pocket funds for meal expenses and will be reimbursed in the next regularly scheduled check run.

B. There will be no meal reimbursements or stipends, including local training, outside of the current adopted Travel Policy.

18.Retirement System
Non-sworn employees (PERS Local Miscellaneous Members) Retirement Formulas:

A. If employed on or after January 1, 2013, AND a “New” PERS member (New member as defined by PERS), employee shall receive the 2%@62 (Modified) PERS retirement formula, with final compensation defined as the 36 highest paid consecutive months. For the 2% @ 62 formulas the employee contribution is paid by the employee and will change each fiscal year to be at least 50% of the normal cost rate as determined by PERS.

FPEA MOU FY 2024-25

B. If employed on or after March 1, 2012, AND a “Classic” PERS member (Classic member as defined by PERS), employee shall receive the 2%@55 (Modified) PERS retirement formula, with final compensation defined as the 36 highest paid consecutive months. The employee pays the 7% employee contribution.

C. If employed prior to March 1, 2012, employee shall receive the 2.7%@55 (Full) PERS retirement formula, with the final compensation defined as the single highest year. The employee pays the 8% employee contribution.

Sworn Employees (PERS Local Safety Members) Retirement Formulas:

A. If employed on or after January 1, 2013, AND a “New” PERS member (New member as defined by PERS), employee shall receive the 2.7%@57 (Modified) PERS retirement formula, with final compensation defined as the 36 highest paid consecutive months. For the 2.7 % @ 57 formulas the employee contribution is paid by the employee and will change each fiscal year to be at least 50% of the normal cost rate as determined by PERS.

B. If employed on or after March 1, 2012, AND a “Classic” PERS member (Classic member as defined by PERS), employee shall receive the 3%@55 (Modified) PERS retirement formula, with final compensation defined as the 36 highest paid consecutive months. The employee pays the 9% employee contribution.

C. If employed prior to June 24, 2012, employee shall receive the 3%@50 (Modified) PERS retirement formula, with the final compensation defined as the single highest year. The employee pays the 9% employee contribution.

D. The City agrees to provide PERS "1959 Survivor Benefits, Third Level" for represented safety employees. Safety employees shall pay for this benefit.

Section XIII: MISCELLANEOUS

1. Personnel Evaluations
A. For probationary employees, a performance evaluation is required, at a minimum, every six months.

B. Permanent employees shall be evaluated annually from the anniversary date of original hiring or current position.

C. If an employee does not agree with an evaluation, the employee may prepare a written response to the evaluation, which shall be kept in the employee’s personnel file with the contested evaluation. The employee also may request a meeting with the City Manager to discuss the evaluation.

FPEA MOU FY 2024-25

D. A special employee performance evaluation may be done at any time to recognize exceptional, marginally acceptable, or unacceptable performance but would not be attached to a pay increase.

2. Citizen Complaints
The City and the Association agree that it is in the interest of the City, the citizens of Fortuna and the members of the Association that citizens' complaints be investigated promptly and resolved as quickly as possible. The following procedures will be used in handling citizen complaints:

A. Except in cases of emergency, whenever requested by the officer under investigation and prior to any interrogation based on a citizen's complaint that may lead to punitive action, the officer shall be provided with a statement, in writing, containing the nature and circumstances of the complaint.

B. Findings will be made on any citizen's complaint within one hundred twenty (120) days of the date the complaint is received and the Chief of Police will take such actions as are within his power within said one hundred twenty (120) days.

3. Use of Reserve Officers
In order to compensate for staffing deficiencies, the Chief of Police may assign Level One Reserve Officers to work paid shifts. Such assignments will not replace permanent positions. The Reserve Officers will perform basic police officer functions to assist and supplement existing patrol staff.

4. Personnel Rules
The City retains the right to amend and create personnel rules, provided they are not in conflict with specific provisions of this MOU. Where appropriate, City will meet and confer with applicable employee group or groups (Government Code Section 3300 and following), before amending or creating new personnel rules.

5. Fair Labor Standards Act
All positions included in this Memorandum of Understanding are covered by appropriate sections of the Fair Labor Standards Act of 1935, as amended.

6. Layoffs
Whenever in the judgment of the City Council it becomes necessary in the interest of economy, or because the necessity for a position no longer exists, the City Council may abolish a position in the classified service. Employees laid off or demoted under the provisions of this section shall be given at least two (2) weeks prior written notice.

FPEA MOU FY 2024-25

In those cases wherein a classified employee is demoted in lieu of layoff, the employee who is placed in a lower job classification will be placed at the wage step representing the least loss in pay.

7. Maintenance of Operations
Both the City and the Association recognize that the need for continuous and uninterrupted operation of the City and the Police Department is of paramount importance. Therefore, the Association agrees that neither the Association nor any person acting officially on its behalf will cause, authorize, engage in, encourage or sanction a work stoppage, slow-down or picketing except for information picketing; nor will any employee represented by the Association engage in a concerted or collective action to withhold his or her services through the use of sick leave. It is further understood that if the City Manager has reason to believe a concerted action on the part of members of the Association to withhold their services through the use of sick leave is occurring he may request any employee absent from work on sick leave to provide a certificate from a licensed medical doctor stating the nature of the employee's illness and the need for his absence from work. Failure of any employee to satisfactorily provide such certificate will be grounds for disciplinary actions, including dismissal.

8. No Strike and Lockout
During the term of this agreement, the City agrees that it will not lock out employees; and the Association, despite any sanctions or instructions by the Association, agrees that they will not engage in, encourage, or approve any strike, slowdown or other work stoppage growing out of any dispute relating to the terms of this agreement. The Association will take whatever lawful steps are necessary to prevent any interruption of work in violation of this agreement, recognizing, with the City, that all matters of controversy within the scope of this agreement shall be settled by established grievance procedures.

9. Waiver Clause
City and Association agree that, for the life of this agreement, each voluntarily and without qualification waives the right, and each agrees that the other shall not be obligated, to bargain collectively with respect to any subject or matter pertaining to or covered by this agreement, notwithstanding any other provisions of law to the contrary.

10.Full Understanding and Modification
This agreement sets forth the full and entire understanding of the parties regarding the matters set forth herein and any other prior or existing understanding or agreements by the parties, whether formal or informal, regarding any such matters, are hereby superseded or terminated in their entirety. Both the Association and the City must agree to any modification or amendment to this MOU in writing.

11.Term of Agreement
FPEA MOU FY 2024-25

This agreement shall be effective from July 1, 2024 and shall continue in effect through June 30, 2025.

12.Notification Procedure
The Association will notify the City by November 15, 2024 of its intent to open contract meet and confer sessions for the following fiscal year. Absent notification, the existing Agreement will remain in effect until June 30, 2025. The City may reopen contract meeting and conferring if necessary.

13.Savings Clause
If any section or subsection of this Agreement should be found invalid, unlawful or unenforceable because of any existing or subsequently enacted legislation or by judicial authority, all other sections or subsections of this Agreement shall remain in full force and effect for the duration of this Agreement. In the event of invalidation of any section or subsection of this Agreement, the City and the Association agree to meet within thirty (30) days for the purpose of meeting and conferring over said section or subsection.

City of Fortuna Fortuna Police Employees
Association
Amy Nilsen,
Interim City Manager,
Chief Labor Negotiator
Date Dennis Stevens, President Date
Siana L. Emmons
CityClerk/HR Directorr
Date
Consent Item 4n

STAFF REPORT
City Council Consent Item
DATE: September 16, 2024
TO: Honorable Mayor and Council Members
FROM: Siana L. Emmons, City Clerk
THROUGH: Amy Nilsen, Interim City Manager
SUBJECT: Council Review and Approval of Commission Application and Mayor’s Appointment of Seat
STAFF RECOMMENDATION:

Review the application for the Parks & Recreation Commission. Consider approving the Mayor’s appointment.

EXECUTIVE SUMMARY:

Below is a list of the City Commission that currently has open seats. A copy of the application received is attached for review.

Parks & Recreation Commission:

One (1) of the five Parks & Recreation Commissioner seats are vacant as of April 8, 2024 and the City received one application: Doug Culbert.

The term of office for Parks & Recreation Commissioners are three (3) years and if selected, the appointment will expire on September 16, 2027.

RECOMMENDED COUNCIL ACTION:

Motion to Approve Mayors Appointment for the Parks & Recreation Commission. Consent Calendar vote.

ATTACHMENTS:

Commission Application:
 Doug Culbert (Parks & Recreation Commission)

Consent Item 4o

STAFF REPORT
City Council Consent Item
DATE: September 16, 2024
TO: Honorable Mayor and Council Members
FROM: Siana Emmons, Human Resources Director/City Clerk THROUGH: Amy Nilsen, Interim City Manager
SUBJECT: Adopt the City of Fortuna Workplace Violence Prevention Plan STAFF RECOMMENDATION:

Approve the required City of Fortuna Workplace Violence Prevention Plan (WVPP) and authorize the Human Resources Director to make amendments as required.

EXECUTIVE SUMMARY:

The Human Resources Department drafted a WVPP pursuant to California Senate Bill 553 (SB 553).

This bill was signed into law on September Sept. 20, 2023, by Governor Gavin Newsom and requires employers to adopt a comprehensive WVPP by July 1, 2024, with no additional funding allocated to carry out this law. Employers are to establish, implement, and maintain an effective WVPP that provides for and conforms to the requirements set forth in Labor Code section 6401.9.

The City of Fortuna is committed to providing and maintaining a safe work environment for all employees in compliance with SB 553. Human Resources staff will be primarily responsible for implementation of the WVPP, which involves training on workplace violence awareness for all employees, violent incident identifications and reporting, tracking of violent incidents, and corrective actions when hazards are recognized. Human Resources staff will also be responsible for making necessary updates to the WVPP as new hazards are identified and corrected. Due to the ongoing requirement to assess the WVPP, City departments will be responsible for maintaining worksite specific plans in order to comply with SB 553.

FISCAL IMPACT:

The WVPP is an unfunded state mandate. While there is no direct financial impact associated with the adoption of the WVPP, there are costs in terms of staff time to create and then implement the plan. In addition, there will be financial impacts to Human Resources staff who will also be responsible for ongoing implementation and administration of this plan in its entirety, as required by SB 553. The State has not provided any funding for implementation of the WVPP, so City Departments will also be financially impacted in terms of staff time to attend required trainings on the WVPP and implementing the plan at their various worksites.

RECOMMENDED COUNCIL ACTION:

Adopt the City of Fortuna Workplace Violence Prevention Plan and authorize the Human Resources Director to make amendments as required. Consent Agenda Vote.

ATTACHMENTS:
 City of Fortuna DRAFT Workplace Violence Prevention Plan Workplace Violence Prevention Plan for
The City of Fortuna
Updated on 07/01/2024

UPDATED 07/01/2024

CITY OF FORTUNA

WORKPLACE VIOLENCE

PREVENTION PLAN
This plan outlines how the
City of Fortuna will protect its
employees and prevent
workplace violence within
spaces under its controls.

Workplace Violence Prevention Plan for
The City of Fortuna
Updated on 07/01/2024

WVPP Table of Contents
PURPOSE ......................................................................................................................................... 2 DEFINITIONS .................................................................................................................................... 2 RESPONSIBILITIES .......................................................................................................................... 3 EMPLOYEE ACTIVE INVOLVEMENT ............................................................................................... 4 COMPLIANCE ................................................................................................................................... 4 COMMUNICATION ............................................................................................................................ 5 WORKPLACE VIOLENCE INCIDENT PROCEDURE & REPORTING............................................... 5 HAZARD IDENTIFICATION AND EVALUATION ............................................................................... 6 INCIDENT INVESTIGATION.............................................................................................................. 9 HAZARD CORRECTION ................................................................................................................. 10 TRAINING AND INSTRUCTION ...................................................................................................... 12 EMPLOYEE ACCESS to the WVPP................................................................................................. 13 RECORDKEEPING.......................................................................................................................... 13 PLAN REVIEW................................................................................................................................. 14 PLAN HISTORY............................................................................................................................... 15 EMPLOYEE ACKNOWLEDGMENT FORM ..................................................................................... 16 ATTACHMENT A: Workplace Violence Incident Log........................................................................ 17 ATTACHMENT B: Workplace Violence Prevention Incident Report Form ........................................ 18 ATTACHMENT C: Workplace Violence Prevention Plan Progressive Behavior Action Guidelines ........................................................................................................................................ 22 ATTACHMENT D: Workplace Violence Prevention Environmental Hazard Assessment & Control Checklist .......................................................................................................................................... 25 Workplace Violence Prevention Plan for
The City of Fortuna
Updated on 07/01/2024

PURPOSE
The purpose of the Workplace Violence Prevention Plan (WVPP) is to ensure that the City of Fortuna provides its employees and members of the public with a place to conduct the business of this organization free of threats, threat of violence, intimidation, harassment, and acts of violence. It shall be the policy of the City of Fortuna to take appropriate actions to protect, as fully as possible, all employees of the organization and members of the public from acts of violence, threats, intimidation, and harassment that may occur during the performance of job duties. The City of Fortuna shall also take action, including involving state or local law enforcement and pursuing prosecution through judicial or other appropriate administrative remedies, when such incidents occur.

This Plan does not apply to employees who are teleworking from a location of their choice, which is not under the control of the City of Fortuna.

DEFINITIONS
 Emergency - Unanticipated circumstances that can be life threatening or pose a risk of significant injuries to employees or other persons.
 Engineering controls - An aspect of the built space or a device that removes a hazard from the workplace or creates a barrier between the employee and the hazard.  Log - The Violent Incident Log required by LC section 6401.9.  Plan or Plan - The workplace violence prevention plan or Plan required by LC section 6401.9.  Threat of violence - Any verbal or written statement, including, but not limited to, texts, electronic messages, social media messages, or other online posts, or any behavioral or physical conduct that conveys an intent, or that is reasonably perceived to convey an intent, to cause physical harm or to place someone in fear of physical harm, and that serves no legitimate purpose.  Workplace violence - Any act of violence or threat of violence that occurs in a place of employment.

Workplace violence includes, but is not limited to, the following:
o The threat or use of physical force against an employee that results in, or has a high likelihood of resulting in, injury, psychological trauma, or stress, regardless of whether the employee sustains an injury.
o An incident involving a threat or use of a firearm or other dangerous weapon, including the use of common objects as weapons, regardless of whether the employee sustains an injury. o The following four workplace violence types:
 Type 1 violence - Workplace violence committed by a person who has no legitimate business at the worksite, and includes violent acts by anyone who enters the workplace or approaches employees with the intent to commit a crime.  Type 2 violence - Workplace violence directed at employees by customers, clients, patients, students, inmates, or visitors.
 Type 3 violence - Workplace violence against an employee by a present or former employee, supervisor, or manager.
 Type 4 violence - Workplace violence committed in the workplace by a person who does not work there, but has or is known to have had a personal relationship with an employee. o Workplace violence does not include lawful acts of self-defense or defense of others.  Work practice controls - Procedures and rules that are used to effectively reduce workplace Workplace Violence Prevention Plan for
The City of Fortuna
Updated on 07/01/2024

violence hazards.

RESPONSIBILITIES
The City of Fortuna is responsible for ensuring the implementation of an effective WVPP for the city’s personnel. The City of Fortuna will not ignore, condone, or tolerate threats of violence or workplace violence by any employee, appointed or elected official, volunteer, contractor, client, or visitor. We recognize that the responsibility for this Plan is shared, and responsibility has been assigned as follows:

Responsible
Persons
Job
Title/Position
WVPP Responsibility(ies) Phone # Email
Amy Nilsen Interim City
Manager
Overall responsibility for
the plan; approves the final
plan and any major changes.
707-725-7600 [email protected]
Siana Emmons HR Director Responsible for employee
involvement and training;
organizes safety meetings,
updates training materials,
and handles any reports of
workplace violence.
707-725-1411 [email protected]
Casey Day Police Chief Responsible for
emergency response,
hazard identification, and
coordination, coordinates
emergency response
procedures, and
communicates with other
departments about the plan.
707-725-1441 [email protected]
In addition, all locations for the City of Fortuna are required to maintain a WVPP in addition to the Injury and Illness Prevention Plan (IIPP) as required by Cal/OSHA Title 8 Section 3203 and §6401.9. A copy of this Plan is available on the City’s website, www.friendlyfortuna.com, on the shared or “common”, “O” drive, as well as by QR codes posted in each City of Fortuna facility.

Manager/Supervisor—Managers and supervisors are responsible for ensuring compliance with the provisions of this WVPP. As managers/supervisors are representatives of the City of Fortuna, they will ensure that many of the elements described in this plan are implemented as directed by leadership and HR. Some of these responsibilities include:
 Implementing the Plan in their work areas;
 Providing input to the Administrator regarding the Plan;  Participating in investigations of workplace violence reports; and  Answering employee questions concerning this Plan.

Employee - Employees are expected to act professionally, courteously, and responsibly at all times.

Responsibilities include:
 Complying with the Plan;
 Maintaining a violence-free work environment;
 Attending all training;
Workplace Violence Prevention Plan for
The City of Fortuna
Updated on 07/01/2024

 Following all directives, policies, and procedures; and  Reporting suspicious persons in the area and alerting the proper authorities when necessary.

EMPLOYEE ACTIVE INVOLVEMENT
The City of Fortuna has and will seek the active involvement of employees and authorized employee representatives in developing and implementing this plan through one or more of the following items:
 Participating in monthly safety meetings with employees and their representatives to discuss the identification of workplace violence-related concerns/hazards, evaluate those hazards and/or concerns, and how to correct them. These meetings may involve brainstorming sessions, discussions of recent incidents, and reviews of safety procedures.  Encouraging employees to participate in designing and implementing training Plans and incorporating suggestions into training materials. For example, an employee might suggest a new training scenario based on a recent incident.
 Circulate the WVPP at least annually to provide an opportunity for employees to provide their input and concerns associated with workplace violence Plan.

Management will ensure that all workplace violence policies and procedures within this written plan are clearly communicated and understood by all employees. The plan shall be in effect at all times, in all work areas, and be specific to the hazards and corrective measures for each work area and operation.

COMPLIANCE
The City of Fortuna is committed to ensuring that all safety and health policies and procedures involving workplace violence prevention are clearly communicated and understood by all employees. All employees are responsible for employing safe work practices, following all directives, policies, and procedures, and assisting in maintaining a safe, healthy, and secure work environment. Our system of ensuring that all employees, including supervisors and managers, comply with work practices that are designed to make the workplace more secure and do not engage in threats or physical actions that create a security hazard for others in the workplace include:

1. Training employees, supervisors, and managers as to the provisions of the City of Fortuna’s WVPP when hired and periodically thereafter through memos, email, staff meetings, and training.

2. Providing training and/or Employee Assistance Plan (EAP) services to employees whose compliance is deficient with the WVPP.

3. Disciplining employees for failure to comply with WVPP in accordance with the City of Fortuna’s disciplinary process, as found in the Personnel Rules and Regulations.

4. Providing employees with access to this written WVPP.

Additionally, employees will not be threatened with adverse action or retaliated against in any way if they refuse to report to or leave a workplace or worksite because they have a reasonable belief that it is unsafe. Employees who state they are not coming to work because they don’t feel it’s safe will need to explain the threat in detail so the City of Fortuna can investigate and take corrective actions.

Employees will not be prevented from accessing their mobile or other communication devices to seek emergency assistance, assess the safety of a situation, or communicate with a person to verify their safety.

Workplace Violence Prevention Plan for
The City of Fortuna
Updated on 07/01/2024

COMMUNICATION
We recognize that open, two-way communication between our management team, staff, and other employers about workplace violence issues is essential to a safe and productive workplace. The following communication system is designed to facilitate a continuous flow of workplace violence prevention information between management and staff in a form that is readily understandable by all employees and consists of one or more of the following:
 New employee orientation that includes workplace violence prevention policies and procedures  Annual review of our WVPP with all employees
 Training Plans to address specific aspects of workplace violence prevention and security unique to our location, such as the following: current Vector Solution’s Workplace Violence Training and posting Workplace Violence Prevention information.
o You can reach out to the HR/Risk Director for more information  Posting and distributing workplace violence prevention information  Reporting workplace violence/security hazards or threats of violence (speak with your supervisors first; if that isn't possible, speak with the HR/Risk Director)  Effective communication between employees, managers, and supervisors about security and violence concerns, including translation where appropriate-bo  Protecting employees who report incidents of workplace violence from retaliation by the person making the threats
o The City of Fortuna will immediately take the appropriate action, such as removing the person making the threats from the work area until the situation is resolved. For serious threats or acts of violence, Security and/or local law enforcement will be called via 707- 725-7550 or 911.
 A system for workers to anonymously inform management about workplace security and violence concerns by allowing electronic submission via the City of Fortuna Employee SelfPortal or by drop-boxes located in each city site.  Addressing security issues at our workplace violence prevention and/or team meetings

WORKPLACE VIOLENCE INCIDENT PROCEDURE & REPORTING
Responding to Actual or Potential Workplace Violence Emergencies In the event of an actual or potential workplace violence emergency, the City will alert employees of the presence, location, and nature of the workplace violence through the following methods:
 We need to discuss Describe alarm (audible alarm, visual, or both, also explain how it will be different from a fire alarm) and if a Public Address (PA) system is used].

When any employee becomes aware of an actual or potential workplace violence emergency, they shall notify the [City/Town/Entity Emergency Communication Contact] or their supervisor.

Employees shall implement the run, hide, and fight protocols where appropriate. Evacuation routes and sheltering locations will be communicated to affected staff. If employees are not able to evacuate or shelter in place, they are authorized to take all reasonable actions necessary to fight or subdue an active shooter or assailant. This run, hide, and fight training is found in Active Shooter or similar training. However, we know this can be a sensitive topic for some members. We suggest highlighting the source of this training if it's provided, and if not, members can edit this language to reflect what is expected.

Employees can obtain help from staff assigned to respond to workplace violence emergencies Workplace Violence Prevention Plan for
The City of Fortuna
Updated on 07/01/2024

such as security personnel or by calling the following number: [Security staff phone number]. If no security personnel are located at the worksite, employees shall call 911 to report the incident and request assistance from law enforcement.

Emergencies and Reporting a Crime
For immediate assistance in an emergency that is not associated with a service call, contact emergency services or law enforcement by calling 911. For immediate assistance in an emergency associated with a service call in progress, follow internal procedures for requesting immediate backup assistance by notifying local law enforcement. Employees should also notify their supervisor, manager, and the Administrator as soon as possible.

Reporting Workplace Violence Concerns
Employees who witness or experience threats of violence or workplace violence can report the incident through their chain of command or directly to Human Resources. Employees may report anonymously and without fear of reprisal by submitting the incident in writing through interoffice mail.

Restraining Orders
Employees or other personnel affiliated with the City of Fortuna who have an active restraining order issued against another person that includes the workplace are encouraged to provide a copy of the restraining order to their supervisor and the Administrator. Supervisors who receive notification of a restraining order that includes the workplace will meet with the Administrator to decide what actions, if any, need to be initiated.

HAZARD IDENTIFICATION AND EVALUATION
The City of Fortuna will perform workplace hazard assessment for workplace security in the form of periodic inspections. Periodic inspections to identify and evaluate workplace security hazards and threats of workplace violence are performed by the following observer(s) in the following areas of our workplace:

Observer Name: Area:
[Enter name or Job Title] [Enter name of area to be observed] Workplace Violence Prevention Plan for
The City of Fortuna
Updated on 07/01/2024

The “Workplace Violence Prevention Environmental Hazard Assessment & Control Checklist” (Attachment D) can be used to assist with the security assessment. Inspections are performed according to the following schedule:
 Frequency [quarterly, annual]
 Upon initial establishment of a WVPP
 When new, previously unidentified security hazards are recognized  When occupational injuries or threats of injury occur Additionally, the City of Fortuna will review all submitted/reported concerns of potential hazards, which may trigger an inspection. These submittals/reports could originate from a variance sources, including the system the City of Fortuna has implemented for employees and authorized employee representatives to anonymously inform management about workplace violence hazards of threats of violence without fear of reprisal/retaliation. Examples of reporting sources:
 Direct reports to supervisors, manager, or HR
 Voicemail/email/text messages
 Suggestion box
 Online form for reporting workplace violence hazards
Periodic inspections for security hazards consist of the identification and evaluation of workplace security hazards as well as changes in workplace practices, which may require an assessment for more than one type of workplace violence. The following table lists what hazards should be included when assessing different types of workplace violence.

Inspection Workplace Security Hazards Include Assessing:

Type I
(Workplace violence
committed by a
person who has no
legitimate business
at the worksite, and
includes violent acts
by anyone who
enters the workplace
or approaches)
 The exterior and interior of the workplace for its attractiveness to robbery or other criminal acts.
 The need for security surveillance measures, such as mirrors or cameras.
 Posting of signs notifying the public that limited cash is kept on the premises.
 Procedures for employee response during a robbery or other criminal act.
 Procedures for reporting suspicious persons or activities.  Posting emergency telephone numbers for law enforcement, fire, and medical services, where employees have access to a telephone with an outside line.
 Limiting the amount of cash on hand and using safes for large amounts of cash, or armor car pickup.
 Building alarm systems and Crime Prevention through
Environmental Design.
 Other: Including landscaping, lighting, ingress/egress, and building design [expand/adjust as appropriate]
Type II
(Workplace violence
directed at
employees by
 Access to, and freedom of movement within, the workplace.  Adequacy of workplace security systems, such as door locks, security windows, physical barriers, and restraint systems.  Frequency and severity of threatening or hostile situations that may lead to violent acts by persons who are service recipients of Workplace Violence Prevention Plan for
The City of Fortuna
Updated on 07/01/2024

customers, clients,
patients, students,
inmates, or visitors.)
our establishment.
 Employee’s skill in safely handling threatening or hostile service recipients.
 Effectiveness of systems and procedures to warn others of a security danger or to summon assistance, e.g., alarms or panic buttons.
 Use work practices such as "buddy" systems for specified emergency events.
 The availability of employee’s posted escape routes
 Other: [expand/adjust as appropriate]
Type III
(Workplace violence
against an employee
by a present or
former employee,
supervisor, or
manager.)
 How effectively our establishment's workplace violence prevention policy has been communicated to employees,
supervisors, or managers.
 How effectively our establishment’s management and employees communicate with each other.
 Our employees’, supervisors’, and managers' knowledge of the warning signs of potential workplace violence.
 Access to, and freedom of movement within, the workplace by nonemployees, including former employees or persons with whom one of our employees is having a dispute.
 Frequency and severity of worker reports of incidents of physical or verbal abuse by managers, supervisors or other employees.  Any prior violent acts, threats of physical violence, verbal abuse, property damage or other signs of strain or pressure in the workplace.
 Employee progressive disciplinary procedures.
 Other: [expand/adjust as appropriate]
Type IV
(Workplace violence
committed in the
workplace by a
person who does not
work there, but has or
is known to have had
a personal
relationship with an
employee.)
 How effectively our establishment's workplace violence prevention policy has been communicated to employees, supervisors, or managers.
 How effectively our establishment's management and employees communicate with each other.
 Our employees', supervisors' and managers' knowledge of the warning signs of potential workplace violence.
 Access to, and freedom of movement within, the workplace by nonemployees, including former employees or persons with whom one of our employees is having a dispute.
 Frequency and severity of worker reports of incidents of physical or verbal abuse by managers, supervisors or other employees.  Any prior violent acts, threats of physical violence, verbal abuse, property damage or other signs of strain or pressure in the workplace.
 Other: [expand/adjust as appropriate]
Workplace Violence Prevention Plan for
The City of Fortuna
Updated on 07/01/2024

INCIDENT INVESTIGATION
We have established the following policy for investigating incidents of workplace violence. Our procedures for investigating incidents of workplace violence, which include threats and acts of violence, consist of:
 Visiting the scene of an incident as soon as possible.  Interviewing involved employees and witnesses.
 Reviewing security footage of existing security cameras, if applicable.  Examining the workplace for security risk factors associated with the incident, including any previous reports of inappropriate behavior by the perpetrator.  Determining instigating or causative factors of the incident.  Taking corrective action to prevent similar incidents from occurring.  Reviewing all previous incidents.
 Recording the findings and ensuring corrective actions are taken.  Obtaining any reports completed by law enforcement.

The “Workplace Violence Incident Log” (Attachment A) will be used for every workplace violence incident. Staff who are charged with completing this log will take every effort to ensure that no personal identifying information is recorded or documented in the written investigation report. This includes information that would reveal identification of any person(s) involved in a violent incident, such as names, addresses, email addresses, telephone numbers, social security numbers, or other information that, alone or in combination with other publicly available information, would reveal a person’s identity.

The log will be used to capture:
 The date, time, and location of the incident.
 The workplace violence type or types involved in the incident.  A detailed description of the incident.
 A description of each individual who committed the act(s) of violence, including whether the perpetrator was a client or customer, family or friend of a client or customer, stranger with criminal intent, co-worker, supervisor or manager, partner or spouse, parent or relative, or other.  A description of circumstances at the time of the incident, including, but not limited to, whether the victim was completing usual job duties, working in poorly lit areas, rushed, working during a low staffing level, isolated or alone, unable to get help or assistance, working in a community setting, or working in an unfamiliar or new location.
 A description of where the incident occurred, such as in the workplace, parking lot, or other area outside the workplace.
 A classification of the type of incident, including, but not limited to, whether it involved any of the following:
o Physical attack without a weapon such as biting, choking, grabbing, hair pulling, kicking, punching, slapping, pushing, pulling, scratching, spitting, or other attack. o Attack with a weapon or object such as a firearm, knife, or other object. o Threat of physical force or threat of the use of a weapon or other object. o Sexual assault or threat, including rape, attempted rape, physical display, or any other unwanted verbal or physical sexual contact.
o Animal attack.
o Other.
 A description of the consequences of the incident, including, but not limited to:
o Whether security or law enforcement was contacted and a description of their response. o Actions taken to protect employees from a continuing threat or from any other hazards identified as a result of the incident.

Workplace Violence Prevention Plan for
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Updated on 07/01/2024

o Information about the person completing the log, including their name, job title, and the date completed.

HAZARD CORRECTION
Work practice controls will be used to correct unsafe work conditions, practices, or procedures that threaten the security of employees.

Work practice controls are defined as procedures, rules, and staffing that are used to effectively reduce workplace violence hazards. Work practice controls may include, but are not limited to:
 Appropriate staffing levels;
 Provision of dedicated safety personnel (i.e. security guards);  Employee training on workplace violence prevention methods; and  Employee training on procedures to follow in the event of a workplace violence incident.

Corrective actions will be implemented in a timely manner based on the severity of the hazard, documented, and dated.

If an imminent hazard exists that cannot be immediately abated without endangering worker(s) and/or property, all exposed workers will be removed from the situation except those necessary to correct the existing condition. Workers who are necessary to correct the hazardous conditions will be provided with the necessary protection.

The following tables provide sample corrective actions that can be implemented.

Type Corrective Measure
Type I
(Workplace
violence
committed by
a person who
has no
legitimate
business at
the worksite,
and includes
violent acts by
anyone who
enters the
workplace or
approaches)
 Make the workplace unattractive to robbers and other criminal acts.  Improve lighting around and at the workplace.
 Provide emergency buttons to workers and install emergency alarms at the workplace.
 Establish a safe room with a lockable door.
 Utilize security guards and surveillance measures such as cameras or mirrors to monitor the exterior and interior workplace.  Follow reporting procedures for notifying designated employees of suspicious persons or activities.
 Post emergency telephone numbers for law enforcement, fire, and medical services where employees have access to a telephone with an outside line.  Post signs to notify the public that limited cash is kept on the premises.  Limit cash on hand and use time-access safes and armored car services for large amounts of cash.
 Provide training on emergency action procedures for employees, supervisors, and managers.
 Use alarm systems and access control systems.
 Apply Crime Prevention through contacting law enforcement Type II
(Workplace
violence
directed at
employees by
 Control access to the workplace and freedom of movement within it, consistent with City of Fortuna necessity.
 Ensure adequate workplace security/access control systems, such as door locks, security windows, physical barriers, and restraint systems.  Provide worker training in recognizing and handling threatening or Workplace Violence Prevention Plan for
The City of Fortuna
Updated on 07/01/2024

customers,
clients,
patients,
students,
inmates, or
visitors.)
hostile situations that may lead to violent acts by persons who are service recipients of our establishment.
 Place effective systems to warn others of a security danger or to summon assistance, e.g., alarms or panic buttons.
 Provide procedures for a "buddy" system for specified emergency events.
 Ensure adequate emergency escape routes.
 Other: [expand/adjust as appropriate]
Type III &
Type IV
(Type III -
Workplace
violence
against an
employee by
a present or
former
employee,
supervisor, or
manager.)
(Type VI -
Workplace
violence
committed in
the workplace
by a person
who does not
work there,
but has or is
known to
have had a
personal
relationship
with an
employee.)
 Communicate effectively the City of Fortuna's workplace violence prevention policy to all employees, supervisors, and managers.  Improve the effectiveness with which our establishment's management and employees communicate with each other.
 Increase employees, supervisors', and managers' awareness of the warning signs of potential workplace violence.
 Control access to and freedom of movement within the workplace by non-employees, including recently discharged employees or persons with whom one of our employees is having a dispute.
 Provide counseling to employees, supervisors, or managers who exhibit behavior that represents strain or pressure, which may lead to physical or verbal abuse of co-workers.
 Ensure all reports of violent acts, threats of physical violence, verbal abuse, property damage, or other signs of strain or pressure in the workplace are handled effectively by management and that the person making the report is not subject to retaliation by the aggressor.  Ensure worker disciplinary and discharge procedures address the potential for workplace violence.
 Apply crime prevention measures through environmental design and administrative measures, including, but not limited to:
o Well-lighted areas
o Security/controlled access to work area
o Requirement for employees to visibly display employee ID badge at all times while in a Department facility
o Utilization of code words (recognized by co-workers) to indicate help is needed
o Visitor sign-in
o Visitor badges
o Well-lighted parking lots and area surrounding the building o Buddy system for walking to car or locations away from the building o Security cameras
o Bullet-resistant glass
o Mounted area mirrors
o Onsite security guards
o Eliminate hiding places in areas surrounding the building, i.e. overgrown shrubs, dark areas
o Panic buttons
o Locks on restroom doors
o Removal of sharp objects from view that could be used as a Workplace Violence Prevention Plan for
The City of Fortuna
Updated on 07/01/2024

weapon (offices with public access)
o Caller ID on phones
o Field staff check in (cell phones)
o Cash locked in vault or secure safe
o Other: [expand/adjust as appropriate]
Critical Post-Incident Follow Up
It is important to follow up after an incident has occurred and corrective actions are implemented. This includes checking the status of affected employees and reviewing the effectiveness of both current and recently selected corrective actions.

Short-term:
 Contact each affected employee – whether or not the employee is on or off duty – to inquire regarding their current status and need for mental health intervention, as well as to assess the need for work accommodation or work site adjustment, within two days of the incident.

Additional follow-ups should be conducted one week following the incident, and a follow-up two weeks following the incident will be made at the discretion of the HR and immediate supervisor.  In partnership with mental health professionals, provide critical incident debriefing to affected and potentially affected employees within two days of the incident.  Offer an opportunity for subsequent critical incident debriefings for affected employees within two weeks of the incident.
 Assign a liaison to provide emotional support to victims' families and to assist in City of Fortunarelated matters.

Long-term:
 Ensure the recovery of the most affected personnel is monitored.  Provide training or assistance for Managers and Supervisors for supporting employees’ returnto-work experiences, including being sensitive to employees' grief reactions around anniversaries of the event, holidays, and criminal justice/civil proceedings.  Consider the need for follow-up debriefing.
 Consult with appropriate mental health professionals to provide support to employees who continue to experience severe or persistent difficulties two weeks following the incident.  Establish a liaison to assist victims and their families in l the City of Fortuna resources and benefits to which they are entitled.
 Conduct an assessment of the department's response to the incident. Discuss any modifications to the procedures with appropriate City of Fortuna staff and incorporate beneficial changes into the Plan.

TRAINING AND INSTRUCTION
All employees, including managers and supervisors, will be provided training and instruction on general and job-specific workplace violence practices. These sessions may include presentations, discussions, and practical exercises. Training and instruction will be provided as follows:
 Upon the establishment of a WVPP
 During the onboarding period for new employees
 Annually to all employees to ensure understanding of and compliance with the plan  Whenever a new or previously unrecognized workplace violence hazard has been identified and when changes are made to the plan (training may be targeted in scope to specifically address Workplace Violence Prevention Plan for
The City of Fortuna
Updated on 07/01/2024

the new workplace violence hazard or changes to the plan) The City of Fortuna will provide its employees with training and instruction on the definitions listed in this plan, in addition to the training topics listed below:
 Specific WVPP and crime-prevention training for the City of Fortuna’s Crime/WVPP Administrator to develop and maintain the policies and procedures  Explanation of the WVPP, including measures for reporting any violent acts or threats of violence
 Key definitions associated with this Plan
 Instructions for reporting violent incidents or concerns to the organization and/or law enforcement without fear of reprisal
 Recognition of workplace security hazards unique to employee’s jobs and the corrective measures the organization has implemented
 The completion of the Workplace Violence Incident Log (Attachment A) and instructions for obtaining copies of the log
 Training for identifying risk factors associated with the four types of workplace violence  Measures to prevent workplace violence, including procedures for reporting workplace security hazards or threats to managers and supervisors
 Strategies for defusing hostile or threatening situations  Training for recognizing alerts, alarms, or other warnings about emergency conditions and identifying escape routes/locations for sheltering
 Measures to summon others for assistance
 Routes of escape
 Disclosure of emergency medical care to be provided in the event of a violent act towards an employee
 Post-event trauma counseling for employees desiring such assistance  Other: [Insert Here]
EMPLOYEE ACCESS to the WVPP
The City of Fortuna ensures the WVPP plan shall be formalized in writing and be made easily available and accessible to employees and authorized employee representatives. This includes the following:
 Whenever an employee or designated representative requests a copy of the written WVPP, we will provide the requester with a printed copy of the WVPP, unless the employee or designated representative agrees to receive an electronic copy.
 We will provide unobstructed access through a City of Fortuna server or website, which allows employees to review, print, and email the current version of the written WVPP. Unobstructed access means the employee, as part of their regular work duties, predictably and routinely uses electronic means to communicate with management or co-employees.

RECORDKEEPING
An effective recordkeeping system helps in selecting the appropriate level of controls to prevent the recurrence of violent incidents and in determining appropriate training. Records should be kept up-todate and will be maintained in accordance with the following retention schedule:

1. Records of workplace violence hazard identification, evaluation, and correction shall be created and maintained for a minimum of five years.

2. Training records shall be created and maintained for a minimum of one year and include:

Workplace Violence Prevention Plan for
The City of Fortuna
Updated on 07/01/2024

training dates; contents and/or a summary of the training sessions; names and qualifications of persons conducting the training; and names and job titles of all persons attending each training session.

3. Violent incident logs required by subdivision (d) of California Labor Code (LC) 6401.7 and LC 6401.9 shall be maintained for a minimum of five years.

4. Records of workplace violence incident investigations conducted pursuant to subparagraph (K) of paragraph (2) of subdivision (c) shall be maintained for a minimum of five years. These records shall not contain “medical information,” as defined in subdivision (j) of Section 56.05 of the Civil Code.

5. All records required by this subdivision shall be made available to the Division of Occupational Safety and Health upon request for examination and copying.

All records required by paragraphs (1) to (3), inclusive, shall be made available to employees and their representatives, upon request and without cost, for examination and copying within 15 calendar days of a request.

PLAN REVIEW
The City of Fortuna WVPP will be reviewed for effectiveness:
 At least annually.
 When a deficiency is observed or becomes apparent.
 After a workplace violence incident.
 As needed.

To obtain the active involvement of employees and authorized employee representatives in reviewing the plan’s effectiveness, review and revision of the WVPP will include the procedures listed in the “EMPLOYEE ACTIVE INVOLVEMENT” section of this WVPP. Additionally, the following actions will take place during each review:
 Review of incident investigations and the Violent Incident Log  Assessment of the effectiveness of security systems, including alarms, emergency response, and security personnel availability (if applicable)
 Review of established risk mitigation policies/procedures to ensure violent risks are being properly identified, evaluated, and corrected, with any necessary revisions implemented promptly and communicated to all employees
 [Other review and revision procedures]
Workplace Violence Prevention Plan for
The City of Fortuna
Updated on 07/01/2024

PLAN HISTORY
Action Date Notes
Implemented 08/19/2024 WVPP was reviewed, adopted and authorized for updates as required.

Reviewed
Workplace Violence Prevention Plan for
The City of Fortuna
Updated on 07/01/2024

EMPLOYEE ACKNOWLEDGMENT FORM
I, (print name), hereby acknowledge that I have
received, read, and understand the City of Fortuna Workplace Violence Prevention Plan. I agree to conform to all the City of Fortuna directives, policies, and procedures described in this Plan. I understand that my failure to follow these can result in disciplinary action as outlined in the employee handbook. I further understand that:
 It is my responsibility to comply with this Plan and aid in maintaining a violence-free work environment through attending required training and;
 I am encouraged to report suspicious persons in the area to my immediate supervisor and alerting the proper authorities when necessary.
__________________________________________________________________ _______________________________________
(Signature of Employee) (Date)
__________________________________________________________________ _______________________________________
(Signature of Supervisor) (Date)
Workplace Violence Prevention Plan for
The City of Fortuna
Updated on 07/01/2024

ATTACHMENT A:

Workplace Violence Incident Log
Workplace Violence Prevention Plan for
The City of Fortuna
Updated on 07/01/2024

ATTACHMENT B:

Workplace Violence Prevention Incident Report Form
Part I through Part VI should be completed by the designated person based on information provided by the employee(s) involved in the incident. If any of this information includes private/sensitive data, please maintain confidentiality of affected parties/employees and handle information according to Human Resource protocols.

PART I - NATURE OF INCIDENT - (check all that apply)
 Behavioral
Observation
 Physical with
Injury
 Written
 Electronic  Physical without
Injury
 Other: _______________________________
 Harassment  Threat
_______________________________________
 Information Only  Verbal
_______________________________________
Date of incident: ______________________________________________ Approximate Time:
________________________  AM  PM
PART II – INCIDENT DIRECTED AT
Person(s):
________________________________________________________________________________ ___________________________________________________
Building:
________________________________________________________________________________ _____________________________________________________
Address:
________________________________________________________________________________ _____________________________________________________
PART III – INCIDENT INITIATED BY
Person(s):
________________________________________________________________________________ ___________________________________________________
 Male  Female  Other Classification: ___________________________________________ PART IV – TYPE / LOCATION INCIDENT OCCURRED

1. Type of Contact:  In-person  Telephone  Mail  Observation  Recording  Electronic Mail  Fax  Other:
_____________________________________________________________________________ _______________________________________________________________

2. Was the employee alone? Yes No

3. Location of Incident:  Workplace  Employee Residence  Other:
__________________________________________
Address/Location
________________________________________________________________________________ ___________________________________

4. What Type of Incident was it?
Workplace Violence Prevention Plan for
The City of Fortuna
Updated on 07/01/2024

 Type I - workplace violence committed by a person who has no legitimate business at the worksite, and includes violent acts by anyone who enters the workplace or approaches workers with the intent to commit a crime.
 Type II - workplace violence directed at employees by customers, clients, patients, students, inmates, or visitors.
 Type III - workplace violence against an employee by a present or former employee, supervisor, or manager.
 Type IV - workplace violence committed in the workplace by a person who does not work there, but has or is known to have had a personal relationship with an employee.

5. Were any threats made before the incident occurred?  Yes  No If yes, describe threat(s):
_____________________________________________________________________________ ____________________________
_____________________________________________________________________________ ______________________________________________________________ _____________________________________________________________________________ ______________________________________________________________ PART IV – TYPE / LOCATION INCIDENT OCCURRED (Cont.)

6. Did the employee(s) ever report to the department that they were threatened, harassed, or suspicious that the attacker may become violent?  Yes  No

7. Was the perpetrator a stranger, client/patient, co-worker, or otherwise familiar person?  Yes  No

8. Was a weapon used?  Yes  No
If yes, what type of weapon?
___________________________________________________________________________

9. Were there injuries?  Yes  No
If yes, who was injured?
Name: _______________________________________________________________________ Phone: _______________________________________________
Injury Description:
_____________________________________________________________________________ _____________________________________
Name: _______________________________________________________________________ Phone: _______________________________________________
Injury Description:
_____________________________________________________________________________ _____________________________________
Name: _______________________________________________________________________ Phone: _______________________________________________
Workplace Violence Prevention Plan for
The City of Fortuna
Updated on 07/01/2024

Injury Description:
_____________________________________________________________________________ _____________________________________

10. Were there witnesses(s) to the incident?  Yes  No If yes, who?
Name: _______________________________________________________________________ Phone: _______________________________________________
Address:
_____________________________________________________________________________ __________________________________________________
Name: _______________________________________________________________________ Phone: _______________________________________________
Address:
_____________________________________________________________________________ __________________________________________________

11. Description of observation, threat, incident, or activity (Continue on a separate sheet if necessary)
________________________________________________________________________________ _________________________________________________________________ ________________________________________________________________________________ _________________________________________________________________ ________________________________________________________________________________ _________________________________________________________________ ________________________________________________________________________________ _________________________________________________________________ ________________________________________________________________________________ _________________________________________________________________ ________________________________________________________________________________ _________________________________________________________________ Workplace Violence Prevention Plan for
The City of Fortuna
Updated on 07/01/2024

________________________________________________________________________________ _________________________________________________________________ ________________________________________________________________________________ _________________________________________________________________

PART V - ACTION TAKEN-REPORTING

1. What actions did the supervisor or manager take?
_____________________________________________________________________________ _______________________________________________________________ _____________________________________________________________________________ _______________________________________________________________ _____________________________________________________________________________ _______________________________________________________________

2. Law enforcement or other outside agencies contacted?  Yes  No Agency Name:
_____________________________________________________________________________ __________________________________________
Case Number (if applicable):
_____________________________________________________________________________ _______________________

3. Were Employee Assistance Plan (EAP) services provided? If yes, describe:
_____________________________________________________________________________ _________________________________________
PART VI – POST-INCIDENT ASSESSMENT

1. Were there any other physical injuries or psychological incidents related to this incident not previously reported?  Yes  No
If yes, describe:
_____________________________________________________________________________ _________________________________________

2. If a prior report to the department was made that they were threatened, harassed, or suspicious that the attacker may become violent, what actions, if any, were taken? _____________________________________________________________________________ _______________________________________________________________ _____________________________________________________________________________ _______________________________________________________________ Workplace Violence Prevention Plan for
The City of Fortuna
Updated on 07/01/2024

3. Did the worker ever receive training in workplace violence issues?  Yes  No If yes, describe:
_____________________________________________________________________________ _________________________________________

4. What were the main factors that contributed to the incident? _____________________________________________________________________________ _______________________________________________________________ _____________________________________________________________________________ _______________________________________________________________

5. Was critical incident stress debriefing and post-trauma counseling services provided?  Yes  No
If yes, describe:
_____________________________________________________________________________ _________________________________________
_____________________________________________________________________________ _______________________________________________________________

6. What can be done to prevent future ?
_____________________________________________________________________________ _______________________________________________________________ _____________________________________________________________________________ _______________________________________________________________ ATTACHMENT C:

Workplace Violence Prevention Plan
Progressive Behavior Action Guidelines
Behavior
Level Behaviors Manager/Supervisor's Guidelines for Action Level I The employee may:

Show signs of increasing stress, perhaps involving
negative changes in behavior
Observe, ask if the employee how they are doing,
and document
Show signs of a deterioration in work performance Engage employee in conversation to gain insight into behavior, document
Show signs of increasingly unkempt appearance Carefully offer help Show signs of alcohol or substance abuse Report concerns, if continuing, to next higherlevel supervisor, seek consultation from your HR Team and EAP consulting services for
managers/supervisors.

Show signs of distress over personal or workplace
problems
Workplace Violence Prevention Plan for
The City of Fortuna
Updated on 07/01/2024

"act strange" or "unusual" by appearing
confrontational, argumentative, stressed, anxious,
withdrawn or secretive
Behavior is such to cause concern for person's
own well-being or possibly others
Level II The employee may:

Make veiled threats to harm Report concerns to next higher-level supervisor before any effort to engage person
Intimidate others Engage person in conversation, if appropriate, to gain insight into potential for violent behavior
and document.

Have a history of violent behavior and lose temper
easily Consult with next higher level of administration Be chronically disgruntled, inflexible as follow-up
Refuse to take responsibility for problems or
actions
Seek consultation from your Personnel Office
Find fault with and blame others
Have a deep sense of entitlement
Have an obsession with weapons and empathy
with those who resort to violence
Behavior
Level Behaviors Manager/Supervisor's Guidelines for Action Level III The employee may:

Make blatant threats to harm others and/or destroy
property
Warn those who may be in immediate danger
Carry a weapon on campus Immediately report behavior to next higherlevel authority and press for quick intervention Engage in aggressive behavior such as verbal
abuse, physical "in your face" posturing
If employee is present and seriously acting- out,
call 9-1-1 and ask for assistance
Level IV The employee:

Is violent toward others or property Displays overt
acts of violence or out-of- control behavior
Call 9-1-1 for immediate assistance.

Attempt to get others out of harms' way.

May or may not use a weapon or cause death Inform next higher-level authority.

Workplace Violence Prevention Plan for
The City of Fortuna
Updated on 07/01/2024