Consent Item 4l
STAFF REPORT
City Council Consent Item
DATE: February 18, 2025
TO: Honorable Mayor and Council Members
FROM: Matthew A. Eberhardt, Acting Chief of Police
THROUGH: Amy Nilsen, City Manager
SUBJECT: Police Department Supplemental Budget Request
STAFF RECOMMENDATION:
Approve a Supplemental Budget Request to transfer funds into the police department’s Fiscal Year (FY) 24-25 budget to cover unanticipated operational expenses.
EXECUTIVE SUMMARY:
As part of the mid-year budget review, the police department requests adjustments to four budget line items due to operational costs. The proposed transfers are as follows:
• Vehicle Repairs & Maintenance (100-5715-2000): Originally budgeted at $24,000, expenditures as of December 31, 2024, totaled $40,821 due to major unforeseen mechanical issues with two patrol vehicles and rising maintenance costs to maintain the rest of the fleet. A transfer of $37,000 from the general fund is requested, increasing the budget to $61,000.
• Internet Services (100-6210-2000): Originally budgeted at $24,000, expenditures as of December 31, 2024, totaled $20,746 due to higher-than-expected expenses associated with the new facility’s independent server infrastructure. To ensure uninterrupted service, a transfer of $17,000 from the general fund is requested, raising the budget to $41,000. • Personnel Services/Recruitment (100-6035-2000): Originally budgeted at $15,000, expenditures as of December 31, 2024, totaled $3,985. Ongoing staffing shortages and increased onboarding costs necessitate additional funding. A $10,000 transfer from the general fund is requested, increasing the budget to $25,000. • Travel/Conferences/Training (100-7000-2000): Originally budgeted at $50,000, expenditures as of December 31, 2024, totaled $36,032. To ensure continued employee training, a transfer of $10,000 from the general fund is requested, bringing the budget to $60,000.
FINANCIAL IMPACT:
A total of $74,000 will be transferred from the city’s general fund to cover these operational shortfalls. The department strives to operate within its budget, these adjustments are necessary to maintain essential services for the remainder of FY 24-25. The department aims to operate within its budget by leveraging potential savings from other budgeted categories. These requested Consent Item 4l
adjustments are essential to ensuring the department's continued effective operation throughout FY 24-25.
RECOMMENDED COUNCIL ACTION:
Approve Police Department Supplemental Budget Request. Consent Agenda vote.
ATTACHMENT:
• Supplemental Budget Request