Consent Item 5g
STAFF REPORT
City Council Consent Item
DATE: March 17, 2025
TO: Honorable Mayor and Council Members
FROM: Aaron Felmlee, Finance Director
THROUGH: Amy Nilsen, City Manager
SUBJECT: Finance Department Monthly Report
STAFF RECOMMENDATION:
Receive report as an informational item.
EXECUTIVE SUMMARY:
Fiscal Year 2025-26 Budget:
Staff presented the mid-year budget review at the February 18 Council Meeting. Conducting this review is the first step in preparing the FY 2025-26 budget. The next steps include staff compiling preliminary revenue estimates and soliciting each departments FY 2025-26 budget requests.
Part of the solicitation of department requests will be a separate list of items each department is requesting to be funded from the City’s transaction and use tax, Measure E. These lists will be presented to the Measure E committee on March 18. The committee then has a follow up meeting scheduled for April 1 to discuss which of those items presented to them will be included in the committee’s recommendation to the City Council. Once staff has compiled this information, a special budget workshop will be scheduled where it will be presented and discussed with the Council. Staff is targeting the end of April for the first special budget workshop with Council.
Tax Reporting:
Tax reporting for 2024 was the second year that electronic filing was mandated for the City. Staff worked extensively to create online accounts and receive the proper access to the applicable electronic filing databases for our new Payroll and Benefits Administrator. W-2’s and 1099’s were due to be filed by January 31, and 1098’s and 1094-C’s were due to be filed by March 3. All forms were filed before the deadline despite some unanticipated roadblocks, all members of the Finance Department should be commended as this was a team effort.
Measure E Update:
The Measure E committee’s next regularly scheduled meeting is set for March 18, 2025 at 5:30pm.
The primary purpose of this meeting will be for the committee to receive funding proposals from City Departments.
List of Measure E items funded this month:
• (2) Police Detective Positions
• Police Community Services Officer Position
Consent Item 5g
• Police Records Clerk Position
• Parks and Recreation Director Position
• Recreation Program Supervisor Position
• Transit Trips to Eureka for Seniors
• PT Code Compliance Officer Position
• K-9 Program
• Encampment Outreach and Cleanup Services
• Storm Drain Maintenance Projects
• Street Maintenance Projects
An activity log displaying important Finance data is attached for informational purposes.
RECOMMENDED COUNCIL ACTION:
Receive Finance Department Monthly Report. Consent Agenda vote.
ATTACHMENTS:
• Finance Staff Activity Log for February 2025