Consent Item 3c
STAFF REPORT
City Council Consent Item
DATE: April 21, 2025
TO: Honorable Mayor and Council Members
FROM: Siana L. Emmons, City Clerk
THROUGH: Amy Nilsen, City Manager
SUBJECT: Administrative Department Monthly Report for March 2025 STAFF RECOMMENDATION:
Receive report as an informational item.
EXECUTIVE SUMMARY:
The Administration Department monthly report encompasses the following divisions: City Attorney, City Clerk, Risk Management/Human Resources and Information Technology.
CITY ATTORNEY
The City Attorney billing was 9.9 hours for the month of February with the Mitchell Law Firm, LLC. Project support for these months included public records request review, ordinance review, contract review, personnel inquiries and various email and telephone calls.
CITY CLERK DIVISION
For the month of February, the Clerk’s Office prepared and published two agendas for Regular City Council meetings, one agenda for Special City Council Meetings, two agendas for the Planning Commission, one agenda for the FBID Board, and one agenda for the RCRPD Commission.
City Council Meetings
Council Meeting Date Agenda Items
March 3, 2025 Special Meeting 1
March 3, 2025 Regular Meeting 8
March 10, 2025 Special Meeting (Closed Session) 2
March 10, 2025 Special Meeting 1
March 17, 2025 Regular Meeting 17
March 17, 2025 Special Meeting 1
March 19, 2025 Special Meeting 4
Totals 34
Consent Item 3c
City Clerk’s Office Key Duties March
Public Records Act Requests 2
General Information Requests 25 – 30 per day, average
Ordinances 1
Resolutions 0
Minutes Prepared 10
Notary Services Provided 0
Claims for Damages Filed 0
FPPC Filings: 9
Legal/Proof of Publications 3
Notices Posted (Public Hearing, Agenda, Ordinance, etc.) 8
RISK MANAGEMENT / HUMAN RESOURCES DIVISION
Risk Management
There were no new Worker’s Compensation claims as of March 17, 2025 and no new tort claims.
City staff continues to work closely with LWP for Worker’s Compensation claims and George Hills our third party claims administrators to bring these claim to settlement or closure. Currently the City has no open tort claims as they have all been successfully rejected or settled and closed.
On February 20th, risk staff attended the City’s risk pool, California Intergovernmental Risk Authority’s (CIRA) Executive Committee, in Sacramento. The Executive Committee is elected from among the Board, and meets quarterly to develop strategic goals and recommendations for the Board’s consideration. Topics included state of the insurance market overview and update, actuarial reports for the 2025-26 Program Year, general liability and Worker’s Compensation insurance, preliminary funding for the 2025-26 Program Year, audited financial statements for year ended June 30, 2024, approval of prospective new member City of Chino and a discussion regarding captive insurance options and loss portfolio transfer.
The next CIRA annual Board will take place May 14th and 15th and risk staff will be in attendance in Sacramento.
On April 2nd, Risk Staff and Public Works met with Thor Benzinger and Brian Edinger of CIRA to discuss an overall risk assessment for the City of Fortuna. We reviewed various programs that CIRA offers members for assistance risk trainings for employees, grant programs for risk safety and employment practices, safety and risk control program development and more. Upon completion, CIRA will provide a report that will summarize the areas where the City can develop more robust risk and safety management options for the agency, its employees and Fortuna’s citizens.
Human Resources
Human Resources staff continue to meet high demands for recruitments and hiring.
Current Recruitments:
Community Development:
Senior Administrative Assistant: Candidate started April 7th Building Inspector/Plan Checker: Recruitment closed March 28th, applications currently under review
Consent Item 3c
Parks and Recreation:
Park Maintenance Worker I: One candidate currently in background Park Maintenance Worker II: Recruitment closed March 28th, interviews being scheduled Recreation Leader: Recruitment open until filled, interviews continue to be scheduled as qualified applicants apply
Recreation Program Supervisor: Candidate currently in background Recreation Program Coordinator: Recruitment open until filled, interviews continue to be scheduled as qualified applicants apply
Police Department:
Police Officer: Recruitment open until filled, interviews continue to be scheduled as qualified applicants apply
Police Officer Trainee: Recruitment open until May 16th Kennel Attendant: Recruitment closed March 14th
Public Works:
Lead Utility Worker: Recruitment re-opened until April 18th Street Maintenance Worker II: One candidate started March 25th Public Works Director: Recruitment open until May 9th
Utility Worker II/III: Recruitment open until April 11th The City is always looking to recruit qualified staff for open positions. For more information about employment with the City of Fortuna, visit the City’s website www.friendlyfortuna.com, send email to the Deputy City Clerk at [email protected], or call 707-725-7600. We also encourage all interested applicants to create a user account on www.governmentjobs.com
INFORMATION TECHNOLOGY DIVISION
City Website (www.friendlyfortuna.com)
Currently, if any members of the public would like to receive public notices from Public Works, Community Development/Planning, the Police Department or Citywide Press Releases, please visit the website at https://www.friendlyfortuna.com/enotify/index.php and sign up for enotifications.
Computer/Network
Nylex has transitioned all City staff to Microsoft 365, however, they continue to provide support while migrating all Outlook storage to a cloud-based server. This has been a really big project for Nylex, and all of the support to make the transition as seamless as possible for City staff is appreciated.
RECOMMENDED COUNCIL ACTION:
Receive Administrative Monthly Report. Consent Agenda vote.