get_agenda_document_link — Fortuna City Council, May 19, 2025 (part 2 of 2)

STAFF REPORT
City Council Business Item
DATE: May 19, 2025
TO: Honorable Mayor and Council Members
FROM: Kaylyn Stainbrook, Interim Parks & Recreation Director THROUGH: Amy Nilsen, City Manager
SUBJECT: Adult Sports Team Processing Fee
STAFF RECOMMENDATION:

Adopt a flat processing fee to be added to each team’s league fee in place of individual player fees.

EXECUTIVE SUMMARY:

The City of Fortuna Parks and Recreation Department facilitates three adult sports leagues throughout the year: Adult Basketball, Adult Softball, and CoEd Softball. Currently, each team is responsible for submitting a forfeit deposit at the time of team registration. Park Staff then determine League Fees based on the cost of equipment and the contracted costs of the Eel River Valley Officials Association (ERVOA), who provides referees, umpires, and scorekeepers.

Separately, each individual player then contacts the Park Office in person or over the phone to process a $5 resident fee or $10 non-resident fee and to sign a waiver.

For the 2025 Adult Basketball League, there were 205 Adult Basketball transactions processed by Park Staff with 173 of them being individual player fees. The player fees collected totaled $1320.

There were 16 registered teams. City collected an approximate average of $82.5 per team in Player Fees.

With new and limited staff in the Park Office, the numerous basketball registrations made operations very challenging. Due to the Park Office’s current staffing state, there is typically only one operator handling the office, including in-person, telephonic, and electronic inquiries for rentals, registrations, and Fortuna Transit scheduling and dispatching. Each sports transaction requires time to process the payment, time to update information on the team’s record, and time to report player eligibility to the ERVOA. Additionally, each cash/check receipt must be printed for daily finance deposits and then must be reviewed/audited by Finance staff.

To reduce staff time in the Finance and Parks & Recreation Departments, save paper on receipts and waivers, and minimize miscommunications and tracking errors regarding player eligibility, Staff recommends removing the individual Player Fee from the Fee schedule, and instead, adopting a flat $100 processing fee to be included in each team’s league fee.

FISCAL IMPACT:

The change of team fee will be negligible; However, this change will significantly save staff time.

Business Item 4c

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RECOMMENDED COUNCIL ACTION:

1. Receive staff report presentation and review Council questions with staff

2. Open Public Comment

3. Close Public Comment

4. Motion to Adopt a $100 Adult Sports Team Processing Fee to Replace Individual Player Fees and be Included in each Team’s League Fee. Roll call vote.

ATTACHMENT:
• Proposed Fee Schedule Revision

CITY OF FORTUNA

RECREATION FEE SCHEDULE
Fee Description FY 24-25 Fee

1. RECREATION CLASS CONTRACTOR FEES
A. All Activity Class Contractors
Charge will be based upon gross revenues (excluding materials fee) 30% of gross revenues

2. RECREATION PROGRAM FEES
A. Basketball
Adults, per individual
Resident (Fortuna Zip Code) $ 5.00
Non-resident $ 10.00
Youth Hot Shots
Per individual $ 60.00
Per additional sibling $ 55.00
Non-resident $ 10.00
B. Adult Sports Leagues (Slowpitch Softball, Co-Ed Slowpitch Softball, and Basketball) Adult Leagues, per individual
Resident (Fortuna Zip Code) $ 5.00
Non-resident $ 10.00
Adult Sports League Fee, per team $ 100.00
C. Other Programs
Full-Day Summer Camp
Weekly rate, per child $ 130.00
Full rate paid in advance, per child $ 1,170.00
Non-resident rate, per child $ 10.00
Half-Day Summer Camp
Weekly rate, per child $ 80.00
Non-resident rate, per child $ 10.00
Leader-in-training, weekly rate $ 5.00
Recreation Break Camp Program, per day $ 35.00
Per Additional Sibling, per day $ 30.00
Team League fees equal the cost to the City divided by the number of teams entered into each of the leagues plus a processing fee individual player fees, as follows:

Fees for new recreational programs are based on actual costs incurred by the City divided by the number of participants.

Team League fees equal the cost to the City divided by the number of teams entered into each of the leagues plus individual player fees, as follows:

CITY OF FORTUNA

RECREATION FEE SCHEDULE
Fee Description FY 24-25 Fee

3. ADMINISTRATIVE ADJUSTMENTS
The City Manager shall have the authority to adjust the aforementioned fees when special circumstances indicate that the fee being charged according to this Resolution is clearly inappropriate. In addition, the City Manager shall have the authority to determine the fee amount for a City service that is not addressed in this Resolution based upon the actual cost of providing the service and / or the actual cost for the City to issue a permit.

Business Item 4d

Page 1 of 2 ends

STAFF REPORT
City Council Business Item
DATE: May 19, 2025
TO: Honorable Mayor and Council Members
FROM: Matthew A. Eberhardt, Chief of Police
THROUGH: Amy Nilsen, City Manager
SUBJECT: Kiwanis Club of Rio Dell – Scotia Bingo Permit Application STAFF RECOMMENDATION:

Hold a public hearing to consider approving a bingo permit for the Fortuna Senior Center.

EXECUTIVE SUMMARY:

The Kiwanis Club of Rio Dell – Scotia is seeking a permit to operate “Charitable Bingo Games” at the River Lodge Conference Center. Dana Webb, Chairperson of their Bingo event, contacted the City of Fortuna to ascertain what steps were needed to conduct a Bingo game for their annual fundraiser.

The Fortuna Municipal Code allows Charitable Bingo Games in accordance Chapter 5.16 of the Fortuna Municipal Code, however no permit has been received for this activity. In response to this request staff prepared an application with the information required to confirm the compliance with the municipal code and provided it to Ms. Webb.

Ms. Webb submitted the application to the City and reviewed it with the City Manager. The application contained all of the required information and it appears to be consistent with the requirements. A complete copy of the application is attached and a summary of the application is provided below:
• The game will be run by the Kiwanis Club of Rio Dell – Scotia • The game will be held at the River Lodge, 1800 Riverwalk Dr. • The game will not take place outside the hours of 6pm to 8:30pm • The maximum prize limit will not exceed $250
• Funds from the game will be donated to kids in the community for various school related expenses
The municipal code gives the chief of police the authority to inspect the premises in order to ensure that the operation of bingo games at the premises does not constitute a violation of any state or federal law and to inspect the records and special bank accounts containing profits derived from bingo games of any organization conducting bingo games whenever deemed reasonable and appropriate to ensure compliance with municipal code.

Business Item 4d

Page 2 of 2 ends

As this is the second formal request the City has received for Bingo within the City of Fortuna, there is no established fee in the fee schedule for this activity. Staff is not recommending that a fee be charged for this application at this time. Any other applicants that wish to obtain a permit for a Bingo gaming operation will be required to follow the application process and requirements and seek separate Council approval.

The proposed permit duration for this application is three years. The Council may include any restrictions to the permit that the Council deems reasonable and necessary to ensure compliance with the municipal code Chapter 5.16. A copy of this chapter is attached.

FISCAL IMPACT
Staff time necessary to review application and confirm compliance with the municipal code over a period of three years.

RECOMMENDED COUNCIL ACTION:

1. Receive staff presentation and review Council questions with staff

2. Open Public Hearing

3. Close Public Hearing

4. Motion to approve Bingo Permit for the Kiwanis Club of Rio Dell - Scotia. Voice Vote.

ATTACHMENTS:
• Kiwanis Club of Rio Dell - Scotia Bingo Permit Application • Chapter 5.16 of the Fortuna Municipal Code

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Business Item 4e

Page 1 of 1 ends

STAFF REPORT
City Council Business Item _________________________________________________________________________________________________________ DATE: May 19, 2025
TO: Honorable Mayor and Council Members
FROM: Siana Emmons, City Clerk
THROUGH: Amy Nilsen, City Manager
SUBJECT: City Council Appointments to Various Boards and Commissions STAFF RECOMMENDATION:

Staff recommends Council discuss appointments to various Boards and Commissions and upon consensus approve Mayor’s appointments.

EXECUTIVE SUMMARY:

During election years, at the last Council meeting of the year or the first meeting of the New Year, Council members discuss available seats and appointments to outside boards and commissions. Upon consensus, appointments are made by the Mayor with the approval of the Council. However, due to new Council members, there are vacancies that need to be assigned.

Some of the agencies, like Local Area Formation Commission (LAFCo), Humboldt County Redevelopment Agency (RDA) Oversight Board and the Access Humboldt Board are seats that are appointed by the Mayor City Select Committee. Fortuna will have opportunities in the future to apply for seats on those governing bodies upon the expiration of current terms.

If a Council member currently has a seat on an outside board or commission they don’t think is a good fit, this agenda item is the opportunity to discuss making future changes or re-assign the seats. Council members are not “bound” to the boards and commission they are currently serving on.

RECOMMENDED COUNCIL ACTION:

1. Council discussion and consensus on Board and Commission appointments.

2. Open Public Comment.

3. Close Public Comment.

4. Motion to approve appointments as proposed. Voice vote.

ATTACHMENT:
• Current Council Board and Commission Appointments
Board/Commission Current Appointee(s)
Humboldt County Association of
Governments (HCAOG)
Mike Johnson
Vacant (A)
Humboldt Transit authority (HTA) Tami Trent
Kyle Conley (A)
Redwood Region Economic Development
Corporation (RRDEC)
Vacant
Kyle Conley (A)
Fortuna Business Improvement District
(FBID)
Tami Trent
Local Area Formation Commission
(LAFCo)
Appointed by Mayor’s City Selection
Committee – Currently Arcata & Trinidad
Parks & Recreation Commission Kyle Conley
Carlos Diaz (A)
Historical Commission Mike Johnson
Vacant (A)
Redwood Coast Energy Authority (RCEA) Carlos Diaz
Vacant (A)
Indian Gaming Committee Tami Trent
Humboldt County Redevelopment Agency
(RDA) Oversight Board
Mike Johnson
Access Humboldt Board Appointed by Mayor’s City Selection Committee – Currently Eureka
City Manager’s Report

Page 1 of 1 ends

STAFF REPORT
City Manager's Report
DATE: May 19, 2025
TO: Honorable Mayor and City Council Members
FROM: Amy Nilsen, City Manager

1. Upcoming Council Meeting Dates
*Special Meeting/Workshop
Monday, June 2, 2025
6:00 p.m.

Regular City Council Meeting
Council Chambers at City Hall
Monday, June 16, 2025
6:00 p.m.

Regular City Council Meeting
Council Chambers at City Hall

2. Upcoming Planning Commission Meeting Dates
Tuesday, May 27, 2025
6:00 p.m.

Regular Planning Commission Meeting
Council Chambers at City Hall
Tuesday, June 10, 2025
6:00 p.m.

Regular Planning Commission Meeting
Council Chambers at City Hall

3. Upcoming Measure E Meeting Dates
Tuesday, September 16, 2025
5:30 p.m.

Regular Measure E Meeting
Council Chambers at City Hall

4. Upcoming Rohner Community Recreation and Park District (RCRPD) Meeting Dates Wednesday, June 4, 2025
2:30 p.m.

Regular RCRPD Meeting
Council Chambers at City Hall
Wednesday, July 2, 2025
2:30 p.m.

Regular RCRPD Meeting
Council Chambers at City Hall

5. Upcoming Fortuna Business Improvement District (FBID) Meeting Dates Tuesday, July 22, 2025
8:30 a.m.

Regular FBID Meeting
Council Chambers at City Hall
Tuesday, October 28, 2025
8:30 a.m.

Regular FBID Meeting
Council Chambers at City Hall

6. Verbal Report

Fortuna City CouncilMay 19, 2025

Fortuna City Council
May 19, 2025