Consent Item 4e
STAFF REPORT
City Council Consent Item
DATE: June 2, 2025
TO: Honorable Mayor and Council Members
FROM: Mat Nyberg, Deputy City Engineer
THROUGH: Amy Nilsen, City Manager
SUBJECT: Authorize the City Manager to award the Annual Water Valve Replacement Project (CIP 9990) to Wendt Construction and establish a maximum contract amount of $97,601
STAFF RECOMMENDATION:
Authorize the City Manager to award the Annual Water Valve Replacement Project (CIP 9990) to Wendt Construction and establish a maximum contract amount of $97,601.
EXECUTIVE SUMMARY:
Periodically, the City’s utilities staff are required to make repairs or add services to the City’s domestic water distribution network. When doing so, staff utilize shut-off valves to isolate the portion of the network where work needs to be performed in such a way that as few people as possible are impacted. In some areas of the City however, some older valves do not fully shut off and staff are forced to move to the next valve back in order to accomplish a full shut-off so pipes can be depressurized and worked on; often affecting many more citizens. Another impact is that such situations create more work and result in longer shut down times. In an effort to address these issues, staff have identified various locations around the City where valves have failed and organized them by priority.
The first area selected for this long-term project is located on Newburg Road spanning from Sunnybrook Drive to South 15th Street. In total, there will be 11 valves replaced at five locations ranging from six to 12-inches in size. Currently, in order to do work on South 15th Street, staff are required to use the valve at Meadowbrook Lane to achieve a full shut-off, which means everyone on Sunnybrook Drive, Randolph Way and South 15th Street is impacted, instead of only South 15th Street. This project will resolve this problem at each of those intersections.
The Annual Water Valve Replacement Project bid package was released and publicly advertised on May 15th, 2025. The bid period ended on May 28th, 2025, at 2:00 p.m. at which time the City received four responsive bids shown in the table below:
Consent Item 4e
Bidder Base Bid Total
Wendt Const. $97,601
G.R. Sundberg $166,750
Mercer Fraser $172,000
Wahlund Const. $176,800
The apparent low bid was submitted by Wendt Constructionwith a total bid price of $97,601. City staff have confirmed that the bid received from Wendt Construction was fully responsive and that they have active licenses and registrations
If the project is awarded, staff anticipate being under contract by mid-June. Mobilization and construction are anticipated to begin in early July. The draft Notice of Potential Award is included as Attachment A.
FINANCIAL IMPACT:
The project is funded through the City Water Capital Reserve Funds (Fund 510) with fiscal year funding of $300,000. The total anticipated costs to complete this project are shown in the table below and the remaining budgeted funds will be utilized for the next prioritized valve replacement project:
Item Cost
Contract Wendt Const. $97,601
Construction Contingency (20%) $19,399
Total $117,000
RECOMMENDED COUNCIL ACTION:
Authorize the City Manager to award the Annual Water Valve Replacement Project (CIP 9990) to Wendt Construction and establish a maximum contract amount of $117,000. Consent agenda vote.
Attachments:
• Draft Notice of Potential Award