Carson Woods Waterline Upgrade Project NOTICE OF POTENTIAL AWARD CIP# 9124
Sent via email: [email protected]
June 17, 2025
Alex Hunt
Mercer-Fraser Company
PO Box 1006
Eureka, CA 95502
Re: NOTICE OF POTENTIAL AWARD
Carson Woods Waterline Upgrade Project
Dear Mr. Hunt,
I am pleased to inform you of the intent to recommend that the City Council or its authorized designee award the Contract for the above-referenced Project (“Project”) to MercerFraser Company (“Contractor”) for the Contract Price of $84,483.00, based on Contractor’s Bid Proposal submitted on June 6th, 2025.
A copy of the Contract accompanies this Notice. Contractor must execute 2 copies of the enclosed Contract and return the wet-inked copies to my attention, accompanied by the required Payment Bond and Performance Bond, insurance certificates and endorsements, and valid Certificates of Reported Compliance for its fleet and its listed Subcontractors, as required under the California Air Resources Board’s In-Use Off-Road Diesel-Fueled Fleets Regulation (13 CCR § 2449 et seq.), if applicable, no later than ten days from the date of this Notice of Potential Award, above.
Failure to execute and return the enclosed Contract and required bonds, insurance documentation, and valid Certificates of Reported Compliance within the specified time could result in forfeiture of Contractor’s bid security. This Notice of Potential Award does not bind the City to award the Contract. The City, acting through its City Council or authorized designee, reserves the right to reject any or all bids, and the right to decline to award the Contract, notwithstanding any staff recommendation.
Unless expressly authorized or required to engage in any pre-construction activities, such as preparing submittals, Contractor must not commence Work until directed by the Notice to Proceed and will not be entitled to compensation or credit for any Work performed before the date specified in the Notice to Proceed.
Please acknowledge receipt of this Notice of Potential Award by signing the attached Acknowledgement of Notice of Potential Award, as indicated, and transmitting the Acknowledgement to my office via email at: [email protected]. Do not hesitate to contact me if you have any questions in this regard.
Sincerely,
Ashley A. Chambers
Deputy City Clerk
Enclosure
Carson Woods Waterline Upgrade Project NOTICE OF POTENTIAL AWARD CIP# 9124
Acknowledgement of Notice of Potential Award
On behalf of <________________________________________> (“Contractor”), I acknowledge receipt of the Notice of Potential Award for the Project Title Project:
s/_________________________________
Name: _____________________________
Title: ______________________________
Date: ______________________________