Consent Item (4b)
STAFF REPORT
City Council Consent Item
DATE: July 21, 2025
TO: Honorable Mayor and Council Members
FROM: Siana L. Emmons, City Clerk
THROUGH: Amy Nilsen, City Manager
SUBJECT: Administrative Department Monthly Report for June 2025 STAFF RECOMMENDATION:
Receive report as an informational item.
EXECUTIVE SUMMARY:
The Administration Department monthly report encompasses the following divisions: City Attorney, City Clerk, Risk Management/Human Resources and Information Technology.
CITY ATTORNEY
The City Attorney billing was 7 hours for the month of June with the Mitchell Law Firm, LLC.
Project support for these months included public records request review, ordinance review, contract review, personnel inquiries and various email and telephone calls.
CITY CLERK DIVISION
For the month of June, the Clerk’s Office prepared and published two agendas for Regular City Council meetings, two agendas for Special City Council Meetings, once Cancellation Notice for the first Regular Council Meeting in July, and one agenda for the RCRPD Commission.
City Council Meetings
Council Meeting Date Agenda Items
June 2, 2025, Special Meeting (Closed Session) 4
June 2, 2025, Regular Meeting 7
June 16, 2025, Special Meeting (Closed Session) 1
June 16, 2025, Regular Meeting 19
Totals 31
Consent Item (4b)
City Clerk’s Office Key Duties June
Public Records Act Requests 8
General Information Requests 25 – 30 per day, average
Ordinances 4
Resolutions 5
Minutes Prepared 3
Notary Services Provided 0
Claims for Damages Filed 0
FPPC Filings: 1
Legal/Proof of Publications 3
Notices Posted (Public Hearing, Agenda, Ordinance, etc.) 10
RISK MANAGEMENT / HUMAN RESOURCES DIVISION
Risk Management
On June 26, 2025, Risk staff responded to the Employment Risk Management Authority’s (ERMA) Policy Review Program and will begin work on this project July 22nd.
Leibert Cassidy Whitmore (LCW) was notified by ERMA and one of their firms, Attorney’s Allison Berquist, will be reviewing the survey answers and the uploaded documents that were provided by the City. Risk staff is meeting on the 21st with Ms. Berquist to discuss the survey answers, issues that were identified. They will also provide the City policy recommendations regarding the eight ERMA-identified personnel policies of particular concern, which are Discrimination, Harassment and Retaliation, Family and Medical Leave, Pregnancy Leave, Paid Sick Leave, Work Week (i.e. FLSA work period), Overtime and Compensatory Time, Reasonable Accommodation and Interactive Process, Drug and Alcohol Free Workplace and Testing, and Internet, Computer, Media and Electronic Equipment/Resources Use.
LCW will then provide the City with a Recommended Action Memorandum that outlines and summarizes the identified issues and policy recommendations. While this is assessment stage is not intended to provide a comprehensive review and revision of the City’s personnel policies. It will be the first step in updating the City’s policies and procedures.
Human Resources
Human Resources staff continue to meet high demands for recruitment and hiring.
Current Recruitments:
City Clerk/Human Resources:
Administrative Assistant I: Recruitment closed, candidate started June 16th Senior Administrative Assistant/Deputy City Clerk: Recruitment closed, Candidate currently in background with prosed start date July 28th.
Community Development:
Senior Planner: Recruitment open until filled.
Building Inspector II/Plans Examiner: Recruitment open until filled.
Consent Item (4b)
Parks and Recreation:
Park Maintenance Worker I: Recruitment closed, Candidate currently in background.
Park Maintenance Worker I: Recruitment open until July 13th.
Bus Driver I: Recruitment open until July 6th.
Conference Center Worker: Recruitment closed, applications currently under review.
Police Department:
Police Officer: Recruitment open until filled, interviews continue to be scheduled as qualified applicants apply.
Police Officer Trainee: Recruitment open until filled, interviews continue to be scheduled as qualified applicants apply.
Public Works:
Lead Utility Worker: Candidate started June 9th
Public Works Director: Candidate started June 16th
The City is always looking to recruit qualified staff for open positions. For more information about employment with the City of Fortuna, visit the City’s website www.friendlyfortuna.com, send email to the City Clerk/Human Resources Director at [email protected], or call 707-725- 7600. We also encourage all interested applicants to create a user account on www.governmentjobs.com
INFORMATION TECHNOLOGY DIVISION
City Website (www.friendlyfortuna.com)
Currently, if any members of the public would like to receive public notices from Public Works, Community Development/Planning, the Police Department or Citywide Press Releases, please visit the website at https://www.friendlyfortuna.com/enotify/index.php and sign up for enotifications.
Computer/Network
IT support staff continue to work collaboratively with Nylex to meet the City’s ongoing technical needs.
RECOMMENDED COUNCIL ACTION:
Receive Administrative Monthly Report. Consent Agenda vote.