Consent Agenda Item 3i
STAFF REPORT
City Council Consent Item
DATE: August 18, 2025
TO: Honorable Mayor and Council Members
FROM: Mat Nyberg, Deputy City Engineer
THROUGH: Amy Nilsen, City Manager
SUBJECT: Authorize the City Manager to award the River Lodge Exterior Staining Project (CIP 9130) to Hamanaka Painting Co. and establish a maximum contract amount of $158,000.
STAFF RECOMMENDATION:
Authorize the City Manager to award the River Lodge Exterior Staining Project (CIP 9130) to Hamanaka Painting Co. and establish a maximum contract amount of $158,000.
EXECUTIVE SUMMARY:
The River Lodge was built in 1998 and since then, the elements have taken a toll on the exterior of the structure. The redwood siding and doors have faded significantly and the surfaces are no longer sealed from moisture, particularly on the east, west and south sides. Staining and sealing the exterior of the River Lodge is maintenance that will preserve the longevity of the structure and help prevent costly repairs arising from dry rot and mold. Further, the River Lodge is a soughtafter venue for various large events, so the aesthetics are important and will be significantly improved as a result of this project.
The River Lodge Exterior Staining Project bid package was released and publicly advertised on June 30th, 2025. The bid period ended on July 23, 2025, at 2:00 p.m. at which time the City received two responsive bids shown in the table below:
Bidder Base Bid Total
Color New Corp. $91,000
Hamanaka Painting Co. $158,000
The apparent low bid was submitted by Color New Corp. with a total bid price of $91,000.
However, upon notification of the low bid, Color New Corp. requested a bid withdrawal. With that, City staff notified Hamanaka Painting Co. and have confirmed that the bid received from Hamanaka Painting Co. was fully responsive and that they have active licenses and Department of Industrial Relations registration paid for and pending.
If the project is awarded, staff anticipate being under contract later in August. Mobilization and Consent Agenda Item 3i
construction is anticipated to begin shortly thereafter. The draft Notice of Potential Award is included as Attachment A.
FINANCIAL IMPACT:
The project is funded through the Measure E Funds (Fund 101). The current fiscal year funding is $190,000. The not to exceed costs to complete the project are shown in the table below:
Item Cost
Contract with Hamanaka Painting Co. $158,000
Construction Contingency (18%) $32,000
Total $190,000
RECOMMENDED COUNCIL ACTION:
Motion to Authorize the City Manager to award the River Lodge Exterior Staining Project (CIP 9130) to Hamanaka Painting Co. and establish a not to exceed contract amount of $190,000.
ATTACHMENTS:
• Attachment A – Draft Notice of Potential Award