Business Item 5c
STAFF REPORT
City Council Business Item
DATE: September 15, 2025
TO: Honorable Mayor and Council Members
FROM: Matthew A. Eberhardt, Interim Chief of Police
THROUGH: Amy Nilsen, City Manager
SUBJECT: Approve a Supplemental Budget Request for $11,333.85 to Address Immediate Cyber Security Mandates for the Fortuna Police Department STAFF RECOMMENDATION:
Approve a Supplemental Budget Request for $11,333.85, to increase the Polic Department’s budget, to address immediate cyber security mandates.
EXECUTIVE SUMMARY:
The Fortuna Police Department requires a secure California Law Enforcement Telecommunications System (CLETS) connection to operate. The California Department of Justice (DOJ) establishes security standards for CLETS connections.
Currently, the department operates on Microsoft Windows 10 Pro. However, as of October 1, 2025, Microsoft will no longer provide security updates for this operating system. To maintain DOJ compliance and continue operating CLETS, the department must upgrade all computers to Microsoft Windows 11 Pro.
Following consultation with our IT provider, Nylex it was determined that 10 computers and one server cannot support Windows 11 Pro due to outdated hardware. These units must be replaced.
The cost to replace the equipment and ensure compliance is $21,333.85. The department sought grant funding to cover this expense, but the request was unsuccessful.
During the FY 25/26 budget process, the department allocated $10,000 for computer replacement.
To fully address cybersecurity requirements, the Fortuna Police Department is requesting a transfer of $11,333.85 from the city’s general fund to Fund 100-5500-2000 (Department Supplies). This transfer, combined with the budgeted amount, will provide the funds necessary to replace the aging computers and maintain CLETS compliance.
FINANCIAL IMPACT:
The financial impact is $11,333.85 from the general fund.
RECOMMENDED COUNCIL ACTION:
1. Receive staff presentation and review Council questions with staff Business Item 5c
2. Open and close Public Comment
3. Motion to approve a supplemental budget request for $11,333.85 to fund immediate cyber security needs. Roll call vote.
ATTACHMENTS:
• Supplemental Budget Request
• Quote from Nylex