RESOLUTION 2025-21
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FORTUNA
APPROVING THE PURCHASING PROCEDURES FOR INCLUSION IN THE CITY OF FORTUNA’S ADMINISTRATIVE POLICIES AND PROCEDURES MANUAL WHEREAS, the Charter of the City of Fortuna provides in Section 400, Public Works, and Section 401, Purchasing, that the City shall have the power to establish standards, procedures, rules or regulations related to the procurement of goods, property, or services, including public works contracts; and
WHEREAS, the City has adopted a purchasing system, set forth in Chapter 2.50 of the Fortuna Municipal Code (the "Purchasing Ordinance"), in order to establish efficient procedures for the purchase of supplies, equipment and services, to obtain these items at the lowest possible cost commensurate with the quality needed, to exercise positive financial control over all purchases, and to clearly define authority for the purchasing function and to assure the quality of purchases; and
WHEREAS, Section 2.50.020 of the Purchasing Ordinance provides that the City Manager shall act as the purchasing agent for the City, and delineates the purchasing agent's authority and duties, including the authority and duty to undertake procurements in accordance with the Purchasing Ordinance, administrative regulations adopted by the purchasing agent, and other rules and regulations that may be prescribed by the City Council or City Manager; and WHEREAS, the purchasing agent has previously adopted administrative procedures, which are no longer up to date as to currently applicable practices, laws, and regulations; and WHEREAS, pursuant to 2 CFR section 200.318, a non-federal recipient of federal funding, must use documented procurement procedures which reflect applicable State and local laws and regulations, provided that procurements that are funded in whole or in part by a federal award, must conform to the applicable federal law and standards identified in Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, of Title 2 of the Code of Federal Regulations (the "Uniform Federal Requirements"); and WHEREAS, the purchasing agent has drafted, with assistance from legal counsel, updated procurement procedures ("Purchasing Procedures") for inclusion in the City's Administrative Policies & Procedures Manual, which are intended to comply with the provisions of the City Charter, the Purchasing Ordinance, applicable state law requirements, and the Uniform Federal Requirements; and
WHEREAS, the draft Purchasing Procedures are attached to and incorporated into this Resolution for Council approval; and
WHEREAS, the Purchasing Procedures must be updated from time to time as necessary to ensure prompt compliance with any applicable changes in local, state, or federal laws or regulations.
NOW, THEREFORE, BE IT RESOLVED:
1. The City Council hereby approves the attached Purchasing Procedures for inclusion in the City's Administrative Policies & Procedures Manual, and directs that all City staff comply with the Purchasing Procedures, as well as all applicable local, State, and federal laws and regulations.
2. Notwithstanding the foregoing, any changes to the dollar thresholds for authorizations set forth in Purchasing Procedures Section 3.2, Authorization Levels, are subject to prior Council approval by a resolution,
PASSED AND ADOPTED by the Fortuna City Council on this 6th day of October 2025 by the following vote:
AYES:
NOES: None
ABSENT: None
ABSTAIN: None
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Mike Johnson, Mayor City of Fortuna
ATTEST:
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Millie Derby, Deputy City Clerk, City of Fortuna
APPROVED AS TO FORM:
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Ryan Plotz, City Attorney