Consent Item 4b
STAFF REPORT
City Council Consent Item
DATE: October 20, 2025
TO: Honorable Mayor and Council Members
FROM: Siana L. Emmons, City Clerk
THROUGH: Amy Nilsen, City Manager
SUBJECT: Administrative Department Monthly Report
STAFF RECOMMENDATION:
Receive report as an informational item.
EXECUTIVE SUMMARY:
The Administration Department monthly report encompasses the following divisions: City Attorney, City Clerk, Risk Management/Human Resources and Information Technology.
CITY ATTORNEY
The City Attorney billing was 23.70 hours for the month of September with the Mitchell Law Firm, LLC. Project support for these months included public records request review, ordinance review, contract review, personnel inquiries and various email and telephone calls.
CITY CLERK DIVISION
For the month of September, the Clerk’s Office prepared and published two agendas for Regular City Council Meetings, two agendas for Special City Council Meetings, two agendas for RCRPD Commission meetings, and one agenda for Measure E Commission meeting.
City Council Meetings
Council Meeting Date Agenda Items
September 15, 2025 Regular Meeting 13
September 24, 2025 Special Meeting 1
September 29, 2025 Special Meeting 1
October 6, 2025 Regular Meeting 6
Totals 21
Consent Item 4b
City Clerk’s Office Key Duties May
Public Records Act Requests 4
General Information Requests 25 – 30 per day, average
Ordinances 1
Resolutions 1
Minutes Prepared 7
Notary Services Provided 1
Claims for Damages Filed 1
FPPC Filings: 0
Legal/Proof of Publications 3
Notices Posted (Public Hearing, Agenda, Ordinance, etc.) 10
RISK MANAGEMENT / HUMAN RESOURCES DIVISION
Staff continues to meet weekly with NeoGov representatives for Perform implementation training. Staff anticipate rolling out Perform for use in January 2026.
Risk Management
There was one (1) new Worker’s Compensation claim as of September 1, 2024 and two (2) new tort claims. City staff continue to work closely with LWP for Worker’s Compensation and George Hills, the City’s third party claims administrator bring claims to settlement or closure.
Date of Claim Type of Claim Status
09/18/2025 Property Claim In Progress
10/08/2025 Property Claim In Progress
Human Resources
Human Resources staff continue to meet high demands for recruitment and hiring. Staff attended one (1) Liebert Cassidy Whitmore (LCW) course on September 15th. One was “The Disability Interactive Process,” which covers the key responsibilities employers face when accommodating employees with disabilities. The session included real-world examples and case studies to encourage discussion and practical learning.
Current Recruitments:
Community Development:
Building Inspector I/II: Candidate currently in the pre-employment stage.
Senior Planner: Katey Schmidt welcomed back on September 8th.
City Clerk and Human Resources:
Sr. Administrative Assistant/Deputy City Clerk: Recruitment closed and applications in review.
Consent Item 4b
Parks and Recreation:
Park Maintenance Worker I: Three candidates withdrew.
Conference Center Worker: Recruitment closed, and interviews conducted.
Administrative Assistant II: Ryan Mojica started September 22nd.
Bus Driver I: David Parton and Ranae Liles started September 18th Police Department:
Police Officer: Recruitment open until filled, interviews continue to be scheduled as qualified applicants apply. Two candidates were selected and are in the pre-employment stage.
Police Officer Trainee: Recruitment open until filled, interviews continue to be scheduled as qualified applicants apply. Two candidates were selected and are in the pre-employment stage.
Community Services Officer: Recruitment closed and candidate is in the pre-employment stage.
Kennel Attendant: Candidate in the pre-employment stage.
Public Works:
Street Maintenance Worker II: Candidate in the pre-employment stage.
Utility Worker II/III: Candidate in the pre-employment stage.
Lead Vehicle and Equipment Mechanic: Recruitment closed and candidate selected. Awaiting conditional offer acceptance letter.
The City is always looking to recruit qualified staff for open positions. For more information about employment with the City of Fortuna, visit the City’s website www.friendlyfortuna.com, send email to the City Clerk at [email protected], or call 707-725-7600. We also encourage all interested applicants to create a user account on www.governmentjobs.com
INFORMATION TECHNOLOGY DIVISION
City Website (www.friendlyfortuna.com)
Currently, if any members of the public would like to receive public notices from Public Works, Community Development/Planning, the Police Department or Citywide Press Releases, please visit the website at https://www.friendlyfortuna.com/enotify/index.php and sign up for enotifications.
Computer/Network
IT support staff continue to work collaboratively with Nylex to meet the City’s ongoing technical needs.
RECOMMENDED COUNCIL ACTION:
Receive Administrative Monthly Report. Consent Agenda vote.