Consent Item 3b
STAFF REPORT
Consent Agenda Item
DATE: November 17, 2025
TO: Honorable Mayor and Council Members
FROM: Siana L. Emmons, City Clerk
THROUGH: Amy Nilsen, City Manager
SUBJECT: Administrative Department Monthly Report
STAFF RECOMMENDATION:
Receive report as an informational item.
EXECUTIVE SUMMARY:
The Administration Department monthly report encompasses the following divisions: City Attorney, City Clerk, Risk Management/Human Resources and Information Technology.
CITY ATTORNEY
The City Attorney billing for the month of October with the Mitchell Law Firm, LLC, will be provided with the November monthly report. Project support for these months included public records request review, ordinance review, contract review, personnel inquiries and various email and telephone calls.
CITY CLERK DIVISION
For the month of October, the Clerk’s Office prepared and published two agendas for Regular City Council Meetings, two agendas for Special City Council Meetings, one Cancellation Notice for Special Meeting, two Cancellation Notice for RCRPD Commission meetings, and one Notice of Cancellation for Fortuna Business Improvement District (FBID) meeting.
City Council Meetings
Council Meeting Date Agenda Items
October 20, 2025 Regular Meeting 15
October 20, 2025 Special Meeting (Cancelled) N/A
October 21, 2025 Special Meeting 5
November 3, 2025 Regular Meeting 7
November 3, 2025 Special Meeting 1
Totals 28
Consent Item 3b
City Clerk’s Office Key Duties May
Public Records Act Requests 3
General Information Requests 25 – 30 per day, average
Ordinances 3
Resolutions 2
Minutes Prepared 4
Notary Services Provided 1
Claims for Damages Filed 1
FPPC Filings: 0
Legal/Proof of Publications 7
Notices Posted (Public Hearing, Agenda, Ordinance, etc.) 16
RISK MANAGEMENT / HUMAN RESOURCES DIVISION
Staff continues to meet weekly with NeoGov representatives for Perform implementation training.
Staff anticipate rolling out Perform for use in January 2026.
The Payroll and Benefits Administrator and Human Resources Director/City Clerk are attending CalPELRA this month. This is an annual conference that offers a wide variety of labor, human resources, and employment training sessions, including educational and skill-building presentations that discuss new and critical issues.
In addition, the timing aligns with the Humboldt County Employment Relations Consortium (ERC) annual planning meeting, facilitated by Liebert Cassidy Whitmore (LCW). During this session, members will review and critique this year’s workshops, discussing successes and opportunities for improvement, while also selecting next year’s workshop delivery format and determining the training topics to be offered in the upcoming year.
Risk Management
There were no new Worker’s Compensation claims as of October 1, 2025, and one (1) new tort claims. City staff continue to work closely with LWP for Worker’s Compensation and George Hills, the City’s third-party claims administrator to bring claims to settlement or closure.
Date of Claim Type of Claim Status
09/18/2025 Property Claim In Progress
10/08/2025 Property Claim Closed
10/28/2025 Property Claim In Progress
On October 30th, Risk and Public Works Staff attended the California Intergovernmental Risk Authority (CIRA) Public Works Forum held at the River Lodge Conference Center. This included a day-long no-cost event to share practical insights, enhance technical skills, and tackle emerging challenges. Topics included agency immunities, indemnity and insurance requirements, claims handling and management, such as dangerous conditions and tree-related incidents, and public works loss data and tools. The program concluded with an open roundtable discussion.
Consent Item 3b
Human Resources
Human Resources staff continue to meet high demands for recruitment and hiring.
Current Recruitments:
Community Development:
Building Inspector I/II: Jeremy White started October 20th.
City Clerk and Human Resources:
Sr. Administrative Assistant/Deputy City Clerk: Buffy Gray welcomed back November 10th.
Parks and Recreation:
Park Maintenance Worker II: Recruitment open until November 16th.
Conference Center Worker: Two candidates were selected and are in the pre-employment stage.
Recreation Leader/Youth Basketball Facilitator: Recruitment open until November 30th.
Police Department:
Police Officer: Recruitment open until filled, interviews continue to be scheduled as qualified applicants apply.
Police Officer Trainee: Recruitment open until filled, interviews continue to be scheduled as qualified applicants apply. One candidate in the pre-employment stage.
Community Services Officer: Candidate is in the pre-employment stage.
Public Works:
Street Maintenance Worker II: Alvaro Escareno started October 27th.
Utility Worker II/III: Jeremiah Swenson started October 27th.
Lead Vehicle and Equipment Mechanic: Candidate in the pre-employment stage.
The City is always looking to recruit qualified staff for open positions. For more information about employment with the City of Fortuna, visit the City’s website www.friendlyfortuna.com, send email to the City Clerk at [email protected], or call 707-725-7600. We also encourage all interested applicants to create a user account on www.governmentjobs.com
INFORMATION TECHNOLOGY DIVISION
City Website (www.friendlyfortuna.com)
If any members of the public would like to receive public notices from Public Works, Community Development/Planning, the Police Department or Citywide Press Releases, please visit the website at https://www.friendlyfortuna.com/enotify/index.php and sign up for e-notifications.
Computer/Network
IT support staff continue to work collaboratively with Nylex to meet the City’s ongoing technical needs.
RECOMMENDED COUNCIL ACTION:
Receive Administrative Monthly Report. Consent Agenda vote.