Consent Agenda Item 3g
STAFF REPORT
Consent Agenda Item
DATE: December 15, 2025
TO: Honorable Mayor and Council Members
FROM: Brian Issa, Public Works Director
THROUGH: Amy Nilsen, City Manager
SUBJECT: Public Works/Engineering Department Monthly Report STAFF RECOMMENDATION:
Receive report as an informational item.
EXECUTIVE SUMMARY:
The Public Works Director and engineering staff engaged in the following activities during the month of September.
STIP
Staff participated in the 2026 STIP and RTP process through HCAOG and have tentative approval for $500K in funding for PAED for the Kenmar Ross Hill Intersection.
Newberg Park EV Charger
Staff finalized agreements for the new EV charging station at the park.
Fleet Management
The PW Director and GS Superintendent onboarded a new Lead Mechanic (Dylan Cook), drafting a workplan and SOPs to help move the City toward a more comprehensive and cost-effective fleet.
Well 5
Staff received and reviewed 90% drawings. Project has become more expensive due to geotechnical considerations.
Newberg Road Sewer
Staff worked with GHD on preliminary designs for sewer upgrades in an area with known flow constraints. Surveying work ongoing.
NPDES Compliance
• Staff reviewed 60% designs
• Staff continued meeting with Jacob’s to define the SCADA upgrade project. • SHN continues to analyze groundwater monitoring data in pursuit of a basin plan amendment to allow continued use of the percolation ponds through amendment of the basin plan.
Consent Agenda Item 3g
• Staff worked with Jacobs to verify that a no-cost solution to diurnal flow equalization is valid. This route was selected at a significant cost savings to the City.
Grants and Funding
• Engineering staff have been working on coordination and permitting installation of 10 EV charging stations in the corp. yard.
• Staff submitted a preapplication for a Wildlife Conservation Board grant for the John Campbell Memorial Trail PAED (Environmental and 65% designs). We were not invited to submit a full application. We will likely reapply when more match funding is available • Staff submitted a Sustainable Communities Grant (CalTrans) to fund an initial study Newburg and Ross Hill roads from the interchange to Rohnerville Rd. The goal would be to identify impediments to various user groups and propose high level designs to improve these routes for all users
• Staff are working to re-submit a revised application for the 2026 BUILD program with hope of obtaining construction funding for the 12th Street Interchange. This grant is now open and staff are working with GHD to prepare our application Clarifier Recoating
• Staff ended up terminating the contact for recoating of the clarifier. The new contractor (F.D. Thomas) was selected as an emergency procurement. The new contractor completed this project in late November. Discussion with counsel regarding termination of the initial contract and reimbursement of expenses through their performance bond are ongoing.
Community Development Coordination
• With the return of Katey Schmidt, staff have been meeting regularly to coordinate development application review as well as to review and update the City’s permitting software and overall development process. Regular meetings between PW and CD have been reinstated.
Utilities Division
Water Distribution System
• The utilities crew read meters, changed out 19 dead meters, and completed the meter worksheet.
• Backflow testing is ongoing.
• The utilities crew upgraded 15 single port radios and 0 dual port radios. • The utilities crew installed one new 1” water service this month. • On-call personnel responded to 8 after-hours callouts. • The utilities crew completed 36 shutoffs for nonpayment. • Hydrant flushing has been completed for the calendar year (zones 1 and 2).
Consent Agenda Item 3g
• The Utilities crew flushed hydrants and repaired three water leaks.
Table 1. Water leaks in November 2025
Wastewater Collection System
• There was one Sewer Plug on a gravity main that resulted in a category 1 Sanitary Sewer Overflow (SSOs).
• The utilities crew cleaned 5,713ft of sewer lines.
• On-call personnel responded to 1 after-hours callout.
Service Calls Summary
• Underground Service Alert (USA): There were zero miss-marked USAs. • The utilities division completed a total of 70 Service calls. Figure 1 shows the breakdown by type.
Hydrant
Flushing
Newburg
Corp Yard
Lawndale
Date Location Estimated
Leak
Rate
(Gallons
per
Minute)
Leak
Duration
Total Estimate Leak Volume (Gallons)
11/1-11/30 Hydrant
flushing
N/A N/A 214,410
11/1/25 Newburg 25 7H 10,500
11/20/25 Corp Yard 150 3H 27,000
11/20/25 Lawndale 4275 30 M 128,250
TOTAL: 380,160
Consent Agenda Item 3g
Figure 1: Service call breakdown
Miscellaneous Tasks
• The Utilities division continues to add to our GIS database, focusing on water meter and radio transmitter inventory to better assist our radio upgrade CIP. • Mike McGinnis is registered for a review course to prepare him for his Distribution test. • Issac Chacon and Troy Hubner have been working on their Class B drivers training.
Water Treatment/Wastewater Division- Chief Plant Operator Wastewater Treatment
Table 2. November wastewater plant effluent flows for the past five years in Million Gallons (MG) and Million Gallons per Day (MGD).
Figure 2. November wastewater plant effluent flows for the past five years in Million Gallons (MG) and Million Gallons per Day (MGD).
25 16
17 12
CONNECTS
OCCUPANT CHANGES
DISCONNECTS
SERVICE ACTIONS
0 5 10 15 20 25 30
Service Calls By Type
Service Calls By Type
0 5
10 15
20 25
30 35
40 45
0 0.5
1 1.5
2 2.5
3 3.5
4 2021 2022 2023 2024 2025
Total Flow, MG
Flow, MGD
Total Monthly Flow, MG MAX Daily Flow, MGD AVG Daily Flow, MGD Year 2021 2022 2023 2024 2025
Total Monthly Flow, MG 33.150 31.620 29.890 42.180 34.570 Maximum Daily Flow, MGD 1.440 1.520 1.330 3.470 2.740
Average Monthly Flow, MGD 1.105 1.054 0.996 1.406 1.152 Consent Agenda Item 3g
Wastewater Events & Maintenance Tasks Completed:
• Staff cleaned chlorine contact basins and secondary clarifier weir. • Staff lubed and inspected influent grit chain and chain wear shoes. • Staff spent significant time flushing contaminants from Secondary Clarifier 4 gear box and driven gear chamber.
• Staff returned Primary Clarifier 2 and Aeration Basin #2 active service due to storm flows. • Staff performed an overhaul of the plants chlorine analyzers replacing the sample probe, the backup battery, the sample mixing chamber, and all seals.
Water Treatment
Table 3. November potable water production for the past five years in Million Gallons (MG).
Figure 3. November potable water production for the past five years in Million Gallons (MG).
Water Events & Maintenance Tasks Completed:
• Staff replaced VFD for Well # 2.
General Services and Streets - General Services Superintendent The following is a list of scheduled assignments completed by the General Services staff in November:
0 0.5
1 1.5
2 24
25 26
27 28
29 30
2021 2022 2023 2024 2025
Flow, MGD
Production, MG
Production Max Daily Avg Daily
Year 2021 2022 2023 2024 2025
Total Production, MG 29.718 26.141 27.064 26.736 26.203 Maximum Daily, MG 1.292 1.107 1.256 1.185 1.521
Average Daily, MG 0.990 0.871 0.902 0.891 0.873
Consent Agenda Item 3g
• Staff removed debris and maintained drainage inlets
during inclement weather. Staff had an early morning
call-out for two clogged drainage inlets on North Main
Street.
• Staff removed low hanging tree limbs in the public
right of way.
• Staff removed the counter in the City Hall front office for an upcoming project.
• Staff patched paved failed road asphalt and water line ditch repairs (see photos inset right).
• Staff placed Christmas decor on Main Street
streetlights. Staff changed the Welcome signs to
Season Greetings on Main Street. Artwork was
changed at the main entry way signs.
• Staff assisted Mercer Fraser with traffic control on L Street and Kenmar Road. Staff passed out notices to
residents and businesses with information. Mercer
Fraser resurfaced a small section on Lawndale from a
water main break.
• Staff assisted the Utility crew with water leaks.
• Staff repaired streetlights that were out. Staff
troubleshot and determined a streetlight lost voltage
from the PG&E connection on Palomino and Roan. A
ticket has been submitted to PG&E.
• Staff repaired a stop sign and bus signpost on two
different traffic collisions at Rohnerville and School
Street.
• Staff painted the hallway at City Hall, and cleaned the slot drains in the parking lot.
• Staff prepared for a special event for the Downtown Christmas Open House. Staff had a total of 5 hours setting up for the event. Staff had an accumulated 10.5 hours on Saturday.
The cost for traffic control on Saturday for 2 crew members was $781.84. • The City’s new Lead Mechanic, Dylan Cook, started on the 17th. • In addition to the special tasks noted above, staff also engaged in the following regular routine maintenance activities including USA’s, street sweeping, recycling and trash management, collect batteries at City Hall, road maintenance, Dog Park maintenance, vegetation management including sniping of curbs, and safety training and inspections.
Staff are available for questions, requests, and emergency responses to the community.
RECOMMENDED COUNCIL ACTION:
Receive Public Works Department Monthly Report. Consent Agenda vote.