Consent Agenda Item 4ba
STAFF REPORT
Consent Agenda Item
DATE: March 16, 2026
TO: Honorable Mayor and Council Members
FROM: Siana L. Emmons, Human Resources Director/City Clerk THROUGH: Amy Nilsen, City Manager
SUBJECT: Administrative Department Monthly Report for January & February 2026 STAFF RECOMMENDATION:
Receive report as an informational item.
EXECUTIVE SUMMARY:
The Administration Department monthly report encompasses the following divisions: City Attorney, City Clerk, Risk Management/Human Resources and Information Technology.
CITY ATTORNEY
The City Attorney billing was 11.10 hours for the month of January and 8.10 hours for the month of February with the Mitchell Law Firm, LLC. . Project support for these months included public records request review, ordinance review, contract review, personnel inquiries and various email and telephone calls.
CITY CLERK DIVISION
For the month of January, the Clerk’s Office prepared and published one agenda and one Cancellation Notice for Regular City Council Meetings, two agendas for Special City Council Meetings, one Cancellation Notice for RCRPD Commission meeting, one agenda for Regular Measure E Commission meeting, and one agenda for FBID Commission meeting. For the month of February, the Clerk’s Office prepared and published one agenda and one Cancellation Notice for Regular City Council Meetings and one Cancellation Notice for RCRPD Commission meeting.
For the month of March, the Clerk’s Office prepared and published one agenda for Regular City Council Meeting and one agenda for Special City Council Meeting.
City Council Meetings
Council Meeting Date Agenda Items
January 5, 2026 Regular Meeting 5
January 19, 2026 Regular Meeting – CANCELLED 2
January 20, 2026 Special Meeting – 5pm 1
January 20, 2026 Special Meeting – 6pm 12
February 2, 2026 Regular Meeting 12
February 17, 2026 Regular Meeting – CANCELLED 0
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March 2, 2026 Special Meeting – 5pm 1
March 2, 2026 Regular Meeting 10
Totals 43
City Clerk’s Office Key Duties January/February
Public Records Act Requests 2/6
General Information Requests 25 – 30 per day, average
Ordinances 0/1
Resolutions 0/3
Minutes Prepared 5/2
Notary Services Provided 8/2
Claims for Damages Filed 0/0
FPPC Filings: 17/3
Legal/Proof of Publications 1/0
Notices Posted (Public Hearing, Agenda, Ordinance, etc.) 9/9
RISK MANAGEMENT / HUMAN RESOURCES DIVISION
Risk Management
There were two (2) new Worker’s Compensation claims as of January 20, 2026, and two (2) new tort claims, however, two previous existing and one current were successfully closed. City staff continue to work closely with LWP for Worker’s Compensation and George Hills, the City’s thirdparty claims administrator to bring claims to settlement or closure.
Date of Claim Type of Claim Status
09/18/2025 Property Claim Closed
10/28/2025 Property Claim Closed
01/14/2026 Tort Claim Closed
02/26/2026 Property Claim In Progress
Human Resources
The last half of January included a series of interviews for the Fortuna Police Department, and the Enterprise funded Utilities Division. The FOPD continue searching for qualified dedicated staff for lateral Police Officers, Police Officer Trainees and part-time Dispatchers. The Utility Division completed recruitment for a Treatment Plant Operator II, and there is currently a qualified candidate in background.
Human Resources staff continue to administer recruitments for non-general fund full-time positions, police officer and sergeant and part-time recreation positions, as needed.
Current Open Recruitments:
Department Requisition Recruitment Status
Police 202300053 Police Officer Open until filled.
Consent Agenda Item 4ba
Police 202300074 Police Officer Trainee Open until filled. Next round of interviews on
March 30th.
Police 202500099 Community Services Officer HOLD.
Public Works 202500106 Treatment Plant Operator I/II Candidate in preemployment.
Parks & Rec 202600004 Conference Center Worker I Recruitment open until March 16th.
Police 202600005 Dispatcher I Open until filled.
Community
Development
202500108 Community Development
Director/City Engineer
Closed March 11, 2026
The City is always looking to recruit qualified staff for open positions. For more information about employment with the City of Fortuna, visit the City’s website www.friendlyfortuna.com, send email to the City Clerk at [email protected], or call 707-725-7600. We also encourage all interested applicants to create a user account on www.governmentjobs.com
INFORMATION TECHNOLOGY DIVISION
City Website (www.friendlyfortuna.com)
If any members of the public are interested in the latest City news or City alerts, please visit the City of Fortuna website www.friendlyfortuna.com
Computer/Network
With ever increasing instances of compromised passwords and mailboxes to spread phishing and ransomware, it is important the City have a system in place to protect user’s mailboxes and credentials. While Microsoft recommends advanced multi-factor options like Yubico keys and MS Authenticator app, these options introduce complexity for daily use. Nylex is recommending the City implement the Huntress Identity Theft Detection and Response (ITDR). ITDR system solves the complexity problem by working silently in the background and responding to threats and compromises without user intervention. By using artificial intelligence combined with a 24/7 manned security operation center to evaluate behavior and patterns, ITDR prevents exploitation of a compromised mailbox by locking the account, disconnecting the bad guys, and sending alerts to system managers before the criminals can escalate their attack. The goal is to decrease the number of phishing or ransomware laden emails from a compromised mailbox, which can negatively impact the City’s organizational reputation and financial well-being. The City will be working with Nylex to implement Huntress over the next two months.
City staff continues to work collaboratively with Nylex to meet the City’s ongoing technical needs.
RECOMMENDED COUNCIL ACTION:
Receive Administrative Monthly Report. Consent Agenda vote.