Fortuna Parks & Recreation Bylaws
BYLAWS
OF THE FORTUNA PARKS & RECREATION COMMISSION
ARTICLE I - NAME
The name of this commission shall be the Fortuna Parks & Recreation Commission as defined by the Fortuna Municipal Code Section 2.28
ARTICLE II – PURPOSE, DUTIES AND RESPONSIBILITIES
Purpose
The Commission is created to serve in an advisory capacity to the City Council, City Manager, Public Works/Parks and Recreation Director and the City staff in all matters pertaining to public Parks and Recreation. These rules were prepared in accordance with section 2.28.010, Purpose, of the Fortuna Municipal Code.
General Duties and Responsibilities
1. Review and make recommendations to the City Council on policies pertaining to parks and recreation facilities, programs and services;
2. To promote and represent the interests of the entire community relating to parks and recreation facilities, programs and services, avoiding any individual special interest focus.
3. To advocate on behalf of and seek support for parks and recreation facilities, programs and services.
4. To help keep the residents of the community informed of parks and recreation facilities, programs and services.
5. To communicate with the Public Works/Parks and Recreation Director, or their designee, on matters pertaining to facilities, programs and services.
6. To perform such duties as may be assigned by the City Council from time to time as related to Parks and Recreation.
7. The Commission may establish sub-committees as deemed necessary. Appointment of sub-committee members will be made by the Chair. Sub-committees will be appointed either for single assignments or as an ongoing standing sub-committee.
ARTICLE III - MEMBERSHIP
A. The Commission shall consist of five members, as set forth in the Fortuna Municipal Code 2.28.020.
1. Commissioner must be a resident of the City of Fortuna.
2. Commissioner must have an interest in and commitment to the importance and value of the community as well as parks and recreation, including prior experience in community projects or activities.
3. Commissioner must have the ability to take an active role in Commission meetings and projects.
B. Interested persons must submit an application and proceed through the appointment process. An application-filing period will be announced publicly in order to solicit applications when vacancies exist on the Commission. The appointment will be made by the Mayor. Members will serve a three-year term Fortuna Parks & Recreation Bylaws
on the Commission or until a successor is appointed and able to serve the remainder of the vacancy term. Incumbents wishing to be re-appointed will need to re-apply. Terms will commence in January of each year.
C. Member wishing to resign from the Commission must provide a written resignation addressed to the Mayor and City Council members. Once the Mayor receives the resignation, the City Clerk then follows the application process for filling the vacancy.
D. Any vacancy of the Parks & Recreation Commission shall be filled by appointment of the Mayor with the approval of the council. When a vacancy occurs, any appointment to fill such vacancy shall be for the unexpired term, as set forth in the Fortuna Municipal Code 2.20.060.
ARTICLE IV - RULES OF PROCEDURE
A. Meetings shall follow the Brown Act Laws and public input during a public forum shall be established and supported. All written official correspondence and verbal communication on behalf of the Commission or any Commission member that is directed to any outside agency, organization, or person must be done with the consent of the Commission.
B. The Commission shall meet in the months of February, April, June, August, October, and December at a time and location agreed upon by the Parks and Recreation Commission and City staff. All meetings and rules of the Commission will conform to the provisions of the Fortuna Municipal Code 2.20.080 A. and B. The Commission may hold special meetings to be scheduled as deemed necessary by the Chair of the Commission.
C. All meetings of the Fortuna Parks & Recreation Commission shall be governed by parliamentary procedure and conducted in accordance with the laws of the state and the Fortuna Municipal Code.
D. All regular and special meetings of the Fortuna Parks & Recreation Commission and its special committees shall be open public meetings.
E. A majority of the members of Commission shall constitute a quorum for the transaction of business, and the affirmative or negative vote of a majority of the entire membership shall be necessary for the final transaction of any business as set forth in Fortuna Municipal Code 2.20.80 C.
F. Members shall notify the Parks & Recreation Office in the event of an anticipated absence from a regularly scheduled meeting at the earliest possible opportunity.
G. If a Commissioner absents himself from 25 percent of the scheduled meetings, or three consecutive regular meetings, unless by permission of the Commission expressed in its official minutes, his office shall become vacant and shall be so declared by the Council, as set forth in the Fortuna Municipal Code
2.20.060.
H. In accordance with Fortuna Municipal Code 2.20.70 B., the City Manager shall designate City staff to provide administrative services, and assistance to the Commission. City staff is responsible for meeting notices, agendas, and copies of minutes to Parks & Recreation Commission and City Council members.
I. Each member shall be entitled to one vote on matters submitted to the Commission. Neither the City Council Representative nor City staff is voting members of the Commission. Absentee ballots shall not be permitted.
Fortuna Parks & Recreation Bylaws
ARTICLE V - OFFICERS
In accordance with Fortuna Municipal Code 2.20.070 A., the Chair and Vice-Chairperson of the Parks & Recreation Commission will be elected from its membership in February each year. The responsibilities and powers of the officers of the Commission shall be as follows:
a) Chairman
1. Preside at all meetings of the Commission.
2. Call special meetings of the Commission in accordance with legal requirements and Rules of Procedure.
3. Sign documents of the Commission.
4. See that all actions of the Commission are properly taken.
5. The Chairman may be an ex officio member of all committees, with voice but not vote. b) Vice-Chairman
1. During the absence of the Chairman, the Vice-Chairman shall exercise all the duties and be subject to all responsibilities of the Chairman.
In the absence of the Chairman and Vice-Chairman, another member shall call the Commission to order, whereupon a Chairman shall be appointed from the members present to preside.
The officers of the Fortuna Parks & Recreation Commission shall be elected annually at the February meeting and shall serve until a successor has been elected.
The executive committee shall consist of the Chairperson, Vice-Chairperson and the Director of Parks and Recreation and Secretary.
ARTICLE VI - AMENDMENTS
Any amendments of the bylaws may be recommended at any regular meeting by four affirmative votes of the Commission. The bylaws and any amendment are subject to the approval of the City Council in accordance with Fortuna Municipal Code 2.20.080 B.
ARTICLE VII – APPROVAL AND AMENDMENTS OF BY-LAWS
The Parks & Recreation Commission By-Laws have been approved and amended on the following dates:
Parks and Recreation Bylaws were created and approved on June 10, 2013.
Amendment of the Parks and Recreation Commission Bylaws pertaining to meeting times recommended by the Parks and Recreation Commission on February 11, 2013.
All persons present know that the undersigned Chairman of the Parks & Recreation Commission does hereby certify that at the properly convened meeting of the Commission held on February 11, 2013, the forgoing By-Laws were duly adopted by affirmative vote of the Commission and approved by the City Council on October 7, 2013 by Minute Order 2013-159.
ATTEST: Christina Boone, Parks and Recreation Commission Secretary __________________________________________________________ Fortuna Parks & Recreation Commission Chairperson, Rus Brown