Consent Agenda Item 4b
STAFF REPORT
Consent Agenda Item
DATE: September 21, 2026
TO: Honorable Mayor and Council Members
FROM: Siana L. Emmons, Human Resources Director/City Clerk THROUGH: Amy Nilsen, City Manager
SUBJECT: Administrative Monthly Report for August 2026
STAFF RECOMMENDATION:
Receive report as an informational item.
EXECUTIVE SUMMARY:
The Administration Department monthly report encompasses the following divisions: City Attorney, City Clerk, Risk Management/Human Resources and Information Technology.
CITY ATTORNEY
The City Attorney billing was 3 hours for the month of August. Project support for these months included public records request review, ordinance review, contract review, personnel inquiries, and various email and telephone calls.
CITY CLERK DIVISION
For the month of August, the Clerk’s Office prepared and published two agendas for Regular City Council Meetings, one agenda for Special City Council Meeting, one agenda for Fortuna Business Improvement District Advisory Committee Meeting, and one Cancellation Notice for RCRPD Board meeting.
City Council Meetings
Council Meeting Date Agenda Items
August 17, 2026 – Regular Meeting 14
September 8, 2026 – Special Meeting 3
September 8, 2026 – Regular Meeting 8
Totals 25
City Clerk’s Office Key Duties August
Public Records Act Requests 11
General Information Requests 25 – 30 per day, average
Ordinances 1
Resolutions 1
Minutes Prepared 3
Notary Services Provided 2
Claims for Damages Filed 0
FPPC Filings: 5
Consent Agenda Item 4b
Legal/Proof of Publications 4
Notices Posted (Public Hearing, Agenda, Ordinance, etc.) 9 In the September 1, 2026, publication of Western City Magazine, Carolyn Steffan, the City Clerk in Tehama, was honored for her contribution of six decades to her agency. Carolyn is an active Board Member for California Intergovernmental Risk Authority (CIRA) and today is the longest serving City Clerk in State History. Steffan’s success has come from her opinion that city staff and council members should “Be available to people, listen to their concerns, and try to make them feel like their opinions are valued. I stress that with my council, so that if somebody contacts them, they take [the concern] seriously, even though it may not be serious to them.” Steffan has also maintained a good working relationship with the city [Tehama]. “I’ve always said, if I have a council that doesn’t listen to me and take my direction, I’m gone. But that’s never happened. They don’t get paid. They’re here because they love the city, and they want it to stay the way it is.” What an amazing accomplishment for Carolyn Steffan! The City Clerk’s office maintains the official records of the City, including the minutes of the City Council meetings and documents pertaining to Public Records Act (PRA) requests. For more information, or to access city documents, you can visit the City of Fortuna’s website at www.friendlyfortuna.com or contact the City Clerk at [email protected].
RISK MANAGEMENT / HUMAN RESOURCES DIVISION
Risk Management
The City received one (1) new Worker’s Compensation claim as of July 21, 2026, and one new tort claim. City staff continue to work closely with LWP for Worker’s Compensation and George Hills, the City’s third-party claims administrator, to bring claims to settlement or closure.
Date of Claim Type of Claim Status
08/10/2026 Tort Claim Closed
On August 20, 2026, Risk staff attended a California Intergovernmental Risk Authority (CIRA) Executive Committee (EC) meeting in Eureka. Agenda topics included review and approval of Supplemental Actuarial Reports for the 2025/26 Program Year, review and approval of the Employment Risk Management Authority (ERMA) excess allocation methodology, discussion of Strategic Planning Initiatives, California Intergovernmental Risk Authority Captive (CIRAC) implementation update and approval of Administrative Services Agreement, review and approval of CIRA accounting position, approval of Amendments to the CIRA Bylaws, prospective new members to the cities of Fullerton and Lynwood, CIRA program renewals and closed session items. The City of Eureka graciously hosted the EC attendees and provided a tour and welcome reception at the Ingomar Club on August 19th, and following the meeting a lunch and tour of the Sequoia Park Zoo Skywalk.
Human Resources
Human Resources staff continue to administer recruitments for non-general fund full-time positions, police officer and sergeant and part-time recreation positions, as needed.
Current Recruitments:
Department Requisition Recruitment Status Notes
Consent Agenda Item 4b
Community
Development
202600014 Special Projects ManagerEngineeringClosed No interviews scheduled.
Community
Development
202600015 Deputy City Engineer Closed No interviews
scheduled.
Parks & Rec 202600016 Administrative Assistant
II
Open Candidate in preemployment.
Police 202600013 Police Officer (Lateral) Closed On hold.
Police 202600008 Dispatcher I Filled Candidate in preemployment.
The City is always looking to recruit qualified staff for open positions. For more information about employment with the City of Fortuna, visit the City’s website www.friendlyfortuna.com, send email to the City Clerk at [email protected], or call 707-725-7600. We also encourage all interested applicants to create a user account on www.governmentjobs.com
INFORMATION TECHNOLOGY DIVISION
City Website (www.friendlyfortuna.com)
If any members of the public are interested in the latest City news or City alerts, please visit the City of Fortuna website www.friendlyfortuna.com
Computer/Network
Staff continue to obtain quotes from qualified firms to replace the obsolete phone system currently being used by the City. The City’s technical infrastructure and network is complex and will require a unique skill set and knowledge for a successful transition. Currently there are four potential firms working on providing quotes. As an update, support staff anticipate all quotes will be received by the end of September.
City staff continue to work collaboratively with Nylex to meet the City’s ongoing technical needs.
STRATEGIC PLAN 2026-2036:
This action supports the following area(s) of your City Council’s Strategic Plan 2026-2036.
CORE VALUES:
Committed Service: Recognition that staff put care into their hard work to provide vital and efficient services, are appreciated by the community, and deserve support.
PRIORITIES:
Priority 2: Our People – Staff Retention, Pay & Succession RECOMMENDED COUNCIL ACTION:
Motion to Receive Administrative Monthly Report. Consent Agenda vote.